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01 - January 22, 2021 Terrace Lodge Redevelopment Steering Committee Minutes TERRACE LODGE REDEVELOPMENT STEERINGCOMMITTEE Minutes of Meeting January 22, 2021 at 1:00 pm The Terrace Lodge Redevelopment Steering Committee meeting was held on Friday, January 22, 2021 via WebEx. Committee Members Present: Bob Purcell Elgin County Councilor/Chairman Dave Mennill Elgin County Warden Mary French Elgin County Councilor Tom Marks Elgin County Councilor Staff Members Present: Julie Gonyou Chief Administrative Officer Jim Bundschuh Director of Financial Services Michele Harris Director of Homes and Senior Services Brian Lima Director of Engineering Services Eugenio DiMeo Corporate Facilities Manager Mike Hoogstra Purchasing Coordinator Carolyn Krahn Legislative Services Coordinator Consultants Present: Allan Taylor Project Manager Gail Kaufman Carlin Health & Senior Services Consultant Steve Willis D.Grant Darrell Gerrits D.Grant David Heintz MMMC Architects Victoria Pilles MMMC Architects Regrets: Cole Aicken Building Science Technologist Call to Order Chairman Purcell called meeting to order at 1:00 pm. Discussion 1. Review of Minutes th 1.1. Steering Committee July 28, 2020 Minutes Reviewed and accepted. 2. Construction Cost 2.1. D.Grant Subtrade Bid Package Summary Steve Willis, D.Grant, presented Subtrade Bid Package Summary. The following items were reviewed and decided upon: All present Committee Members voted in favour of Separate Price Item #1 Chapel Ceiling and Lighting. All present Committee Members voted in favour of Separate Price Item #2 Gift Shop Millwork. All present Committee Members voted in favour of Separate Price Item #3 Pool Change Room. All present Committee Members voted in favour of Separate Price Item #4 Moisture Reduction Barrier, if determined necessary. All present Committee Members voted infavour of Separate Price Item #5 Existing Roof Repair / Replacement. Brian Lima confirmed that the portion of roof needing repair is the flat portion, not the newer metal roof that was . All present Committee Members voted to decline Separate Price Item #6 JEM Platform. All present Committee Members voted to decline Alternate Price #1 Architectural Handrail System. All present Committee Members voted in favour of Alternate Price #2 Linear Metal Soffit. All present Committee Members voted in favour of Alternate Price #3 Cold Adhesive Application. All present Committee Members voted in favour of Alternate Price #4 Pre- Fabricated Integral Cove Base. All present Committee Members voted in favour of Alternate Price M1 . All present Committee Members voted to decline Alternate Price M2 Intellihot Neuron Series iN501. All present Committee Members voted in favour of Alternate Price M3 Metasys Field Control Upgrade. All present Committee Members voted in favour of Alternate Price M4 Metasys Network Control Upgrades. 2.2. D.Grant Construction Budget for approval Steering Committee recommended Construction Budget of $34,700,483, exclusive of HST. Report to be prepared for Council. 2.3. D.Grant CCDC5B Article A-8 Appendix Stipulated Price Option CAO and Warden were authorized to sign authorization. 3. Project Budget 3.1. County Project Budget for approval Allan Taylor presented County Project Budget. It was noted that all items in this budget are preliminary estimates, and will need to be broken down further and presented to the Steering Committee in more detail prior to final approval and spending. 4. Construction Schedule 4.1. D.Grant to mobilize on site week of February 8, 2021 Preconstruction Meeting to be scheduled and Letter of Intent to be issued. Mobilization, including provision of construction access road, site fence, and construction trailer, to begin two weeks after Preconstruction Meeting. 5. MLTC FEC Approval th 5.1. County & MMMC to complete MLTC FEC after Council January 26 meeting resolution Steering Committee is confident proceeding in advance of approval from MLTC. 5.2. D.Grant to compile Subtrade Bid Package as required by MLTC Construction to proceed simultaneously. 6. Sod Turning 6.1. County to contact Province, date to be determined It was noted that this event will need to proceed carefully, given current pandemic. Bob Purcell to discuss with Minister of LTC, and event toproceed once suitable strategy and timing have been determined. 7. Next Meeting 7.1. TBD Next meeting to be held at the call of the Working Group, when Steering Committee direction is needed. Adjournment Moved by ?? Seconded by ?? Carried