02 - April 27, 2021 Terrace Lodge Redevelopment Steering Committee Minutes
TERRACE LODGE REDEVELOPMENT STEERINGCOMMITTEE
Minutes of Meeting
April 27, 2021 at 3:00 pm
The Terrace Lodge Redevelopment Steering Committee meeting was held on Tuesday, April
27, 2021 via WebEx.
Committee Members Present: Bob Purcell Elgin County Councilor/Chairman
Tom Marks Elgin County Warden
Dave Mennill Elgin County Councilor
Mary French Elgin County Councilor
Staff Members Present: Julie Gonyou Chief Administrative Officer
Jim Bundschuh Director of Financial Services
Michele Harris Director of Homes and Senior Services
Carolyn Krahn Legislative Services Coordinator
Consultants Present: Allan Taylor Project Manager
Gail Kaufman Carlin Health & Senior Services Consultant
Darrell Gerrits D.Grant
David Heintz MMMC Architects
Stephen Houston MMMC Architects
Victoria Pilles MMMC Architects
Regrets: Brian Lima Director of Engineering Services
Cole Aicken Building Science Technologist
Eugenio DiMeo Corporate Facilities Manager
Mike Hoogstra Purchasing Coordinator
Call to Order
1.0 Meeting Called to Order Chairman Purcell called meeting to order at 3:00 pm.
Discussion
2.0 Approval of the Agenda Moved and seconded. Motion carried. Steering
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Committee April 27, 2021 Agenda approved.
3.0 Approval of the Minutes Moved and seconded. Motion carried. Steering
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Committee January 22, 2021 Minutes approved.
4.0 Disclosure of Pecuniary Interest None.
5.0 Required Design Change
5.1 Insurance and Bonding escalation (distributed) Jim Bundschuh
presentation of page 2 of Addendum. Escalation contingency will provide
appropriate funding for the increased budget for bonds and insurance
premiums. Motion proposed to remove $53,309.20 from escalation
contingency. Moved and seconded. Motion carried.
5.2Summary of Change Orders (distributed)Jim Bundschuh presentation of
pages 4 to 6 of Addendum. No questions or comments, and no motion
required.
5.2.1 Change to Building Footprint David Heintz overview of required
design change. Due to a discrepancy between the actual
dimensions of the existing building and those shown on the existing
building drawings, adjustments must be made to the footprint of the
addition. Multiple solutions were explored, and Option #2 was
identified as the least expensive solution, with an estimated cost of
$20,000 to $25,000. The south portion of the addition will slide east,
as illustrated in drawing OPT-2 of the second Addendum. Motion
proposed to remove up to $25,000 from the contingency reserve to
cover the costs associated with resolving the dimension discrepancy.
Moved and seconded. Motion carried.
5.3 Tenders still to be awarded (distributed) Al Taylor presentation of page 8
of Addendum, and note that project is still on budget. Item is for
information. No questions or comments, and no motion required.
5.4 HVAC move update Darrell Gerrits verbal overview of progress. First
HVAC unit has been relocated successfully and as scheduled. Second
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HVAC unit is scheduled for relocation on April 28, 2021. Item is for
information. No questions or comments, and no motion required.
5.5 Construction Schedule (distributed) Item is for information, but note that
project is still on schedule. No questions or comments, and no motion
required.
5.6 Provincial Update Al Taylor verbal update. Approval to Construct was
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granted by the Ministry of Long Term Care on March 31, 2021.
Development Agreement to be finalized, but updated form from MLTC will
not be available until July. Occupancy Plan submission will be required six
months before first resident relocation, which is scheduled for July of 2022.
No concerns with meeting this deadline. No questions or comments, and
no motion required.
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6.0 Other Business County Council to be updated on the results of the April 27,
2021 Steering Committee Meeting. Jim Bundschuh to prepare report, for
signature by Chairman Bob Purcell.
7.0 Date of Next Meeting TBD. All in agreement that next meeting will be called as
needed.
Adjournment
8.0 Adjournment Moved and seconded. Motion carried. Meeting adjourned at 3:30pm.