November 13, 2007 Minutes
Councillor
mailboxes
Wilson
Chair,
Rura
nitiative Committee, presented a resolution on community
REPORTS
Carried
THAT we do now move Into Committee Of The Whole Council
Moved by Councillor Mcintyre
Seconded by Councillor Hofhuis
Counci
took a break at 10:01
a.m
and reconvened at 10
10 a.m
Warden Acre thanked the delegation for the presentation and the delegation left at
10:01 a.m
Carried Unanimously.
THAT the recommendations of the Premier Ranked Tourist Destination Framework final
report be accepted in principle and forwarded to the Manager of Economic Development
and Tourism for a further report to Council including financial implications.
Moved by Councillor Mennill
Seconded by Councillor Habkirk
Mr. Richard Innes, Brain Trust Marketing & Communication, and Ms. Fiona Nesbitt and
Ms. Marg Emery, St. Thomas-Elgin Tourist Association, attended at 9:12 a.m. to present
the Premier Ranked Tourist Destination Framework Project Findings. Councillors
discussed, surveys to determine visitor numbers and locations visited, jobs generated by
tourism and training for those jobs, adding an accommodation fee for tourism at hotels/
motels, and to look at agri-tourism as an important industry in Elgin, among other items.
Mr. Gus Walters attended at 9:00 a.m. to present an update on the demolition and
construction date on the former Elgin Manor property. Demolition and debris removal is
nearly complete and construction should begin in March 2008 with occupancy expected by
Christmas. Interest in one and two bedroom units has been expressed and a waiting list
has begun. Warden Acre thanked the delegation for the presentation and Mr. Walters left
at 9:11 a.m.
DELEGATIONS
None.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
Carried
THAT
Moved by Councillor Marks
Seconded by Councillor Wilson
the minutes of the meeting held on October 16. 2007 be adopted
Warden Acre In the Chair.
The Elgin County Council met this day at the Administration Building, at 9:00 a.m
accordance with adjournment, with all members present.
in
Tuesday, November 13.2007
COUNTY COUNCIL
Carried Unanimously.
THAT the Warden issue a letter of appreciation to Port Stanley Terminal Railway inC. for
their partnership with the County of Elgin
THAT the plan of Port Stanley Terminal Railway Inc. to make regular stops at the Elgin
County Administration Building for the purpose of visiting the Elgin County Museum,
Archives and tourism office for the months of July and August in 2008 and beyond be
endorsed; and
Moved by Councillor Wilson
Seconded by Councillor Warwick
The Museum Curator highlighted the activities of the summer regarding visitation by
persons who rode on the Port Stanley Terminal Railway with a stopover at the Museum.
The 90-minute stopover was found to be too long and will be tried again next year with a
20-minute stopover. The Curator was directed to investigate the possibility of arranging
June school tours in conjunction with the train ride.
Port Stanlev Termmal Rai
Cultural Services
nc.A
reement - Museum Curator and Director of
Carried.
THAT the memo entitled "Building Progress Update" dated November 2,2007, presented
by Councillor Wilson, Chair, Ambulance Base Building Committee, be received and filed
Moved by Councillor Warwick
Seconded by Councillor Menn
Councillor Wilson, Chair, Ambulance Base Building Committee, presented an update on
the request for an egress for ambulances at the base station to be built on the Terrace
Lodge grounds, noting that M.P.P. Steve Peters was very helpful in achieving a positive
outcome. Councillor Wilson requested a letter be forwarded to Mr. Peters thanking him for
his efforts on our behalf.
Carried Unanimously.
THAT copies of this resolution be sent to local municipalities, AM.O.. R.O.M.A., Canada
Post Corporation, F.C.M. and Mr. Joe Preston, M.P.
NOW THEREFORE BE IT THEREFORE RESOLVED that the Council of the County of
Elgin hereby opposes the creation and installation of community mailboxes in rural areas
and strongly urges the Canada Post Corporation to cease and desist the degradation of
rural mail service delivery by forcing residents to retrieve mail from distant mailbox outlets;
and,
WHEREAS school buses, newspaper carriers and others continue to supply services to
individual rural residences without forcing residents to obtain said service from other more
distant locations; and,
WHEREAS this practice wi mpose unnecessary barriers to elderly residents and those
with physical challenges; among others; and,
WHEREAS individual ratepayers will be forced to drive to community mailboxes exposing
them to risk of injury as opposed to obtaining their mail in a more approximate location: and
WHEREAS individual ratepayers will be inconvenienced by the relocation of rural mail
delivery to points some distance from their current mailbox location and,
WHEREAS the Canada Post Corporation desires to Install and erect community mailboxes
in place of individual mailboxes in rural areas; and,
Moved by Councillor Mcintyre
Seconded by Councillor Mennill
County Council
2
November 13, 2007
THAT projects 2660-07-04 - Boiler Replacement - Garage, and 2660-07-05-
Miscellaneous - Garage, be closed and their fund balances be combined with project
2660-05-01 - Garage for future use; and,
Moved by Councillor Mennill
Seconded by Councillor Habkirk
Capital Proiects Bud
Financial Services. D
2007 - Financial Analyst
Services
Director of
Carried
THAT the 2006 Municipal Performance Measures as outlined in the October 24,2007
report titled "Performance Measures - Year Ended December 31,2006" be reported to
public on the County website with the 2006 Audited Financial Statements.
the
Moved by Councillor Habkirk
Seconded by Councillor Marks
Performance Measures
Services
Year Ended December 31
2006 - Director of Financial
THAT By-Law No. 05-34 be amended to delete
increases.
Carried
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
the reference to assessment related
Amendment to B
-Law No. 05-34 - Director of Financial Services
Carried
THAT the report titled "Budget Comparison to September 30, 2007" dated October 24,
2007, from the Director of Financial Services be received and filed
Moved by Councillor Marks
Seconded by Councillor Habkirk
Bud
arison to Se
tember 30. 2007 - Director of Financial Services
Carried
THAT the report entitled "Annual Request to Carry Forward 2007 Vacation" dated October
16,2007, be received and filed
Moved by Councillor Vowel
Seconded by Councillor Mcintyre
Annual ReQuest to Car Forward 2007 Vacation - Director of Cultural Services
Directors of Senior Services for EI n Manor and Terrace LodQe
THA Tthe name of
mascot name
Carried
Larry
Moved by Councillor Hofhuis
Seconded by Councillor Marks
the Library Card" be accepted as the official Elgin County Library
The Director of Cultural Services advised that a new brochure and DVD is being
developed as a marketing tool for Cultural Services and would be coming to Council for
approval. The mascot has been well received and is in high demand for Santa Claus
parades, schools, libraries, museum and archives activities.
Namm
County Council
Mascot - Director of Cultura
3
Services
November 13,2007
Hon. Steven W. Mahoney, Chair, WSIB Ontario, requesting support for the WSIB
Insurance Board's "Community Workplace Health and Safety Charter.
1
Items for Consideration
CORRESPONDENCE
Carried
THAT By-Law No. 05-38 be repealed
THAT this by-law become effective until November 8, 2009 and once
restrictions have been posted; and also
the weight
THAT no vehicle or any class thereof, whether empty or loaded be operated over any
bridge designated on Schedules NO.1 and No.2, which will form part of the bridge weight
by-law, with a weight in excess of the weight limited prescribed in the schedule for such
bridge; and also,
Moved by Councillor Hofhuis
Seconded by Councillor Mcintyre
ht
Restrictions - Director of En
Carried
Services
THAT the amendments to Human Resources Policy 2
Members of Municipal Council be approved
Moved by Councillor Marks
Seconded by Councillor Menn
100 - Code of Conduct for
Code of Conduct for Members of Municipal Council - Human Resources Assistant
Councillor Mcintyre noted the Manager of Economic Development and Tourism Services
would be speaking at the St. Thomas Chamber of Commerce luncheon on November 29th
to present the key findings of the Plan and encouraged Councillors to attend.
Carried Unanimously
THAT the recommendations within the Plan that have financial and/or resource
implications for the County be considered through County Council's budgetary process.
THAT the County of Elgin Economic Development Plan 2007-2011 in the report dated
October 20, 2007, from the Manager of Economic Development and Tourism Services, be
endorsed; and
Moved by Councillor Wilson
Seconded by Councillor Warwick
The Manager of Economic Development and Tourism Services announced the roll-out of the
plan at the New Sarum Diner on November 20 at 7:00 p.m. to which councils, stakeholders,
and persons who participated in the planning process would be invited. Council discussed
adopting the plan "in principle" but were assured it was a living document to be used as a
starting point. The Manager of Economic Development and Tourism Services will attend at
lower-tier councils to present an overview of the plan upon request.
County of EI n Economic Development Plan 2007-2111
Development and Tourism Services
- Manager of Economic
Carried
THAT the report titled "Capital Projects Budget as of October 25.2007", dated November
2,2007, be received and filed.
County Council
4
November 13,2007
The following
recommendation was adopted respecting Correspondence
Item #8
Carried
THAT Correspondence Item #1 from the Hon. Loyola Hearn, Minister of Fisheries and
Oceans, acknowledging Council's support for resolution from the Township of South
Stormont's requesting that Fisheries and Oceans Canada review the drainage construction
and maintenance approval process, be forwarded to the Rural Initiatives Committee for
further discussion.
Moved by Councillor Mcintyre
Seconded by Councillor Marks
The following recommendation was adopted
Councillors discussed the delay by Fisheries and Oceans to review drainage, construction
and maintenance approval process, noting that the delay in approvals is very aggravating.
respecting Correspondence
Item #1
Pat Vanini, Executive Director, Association of Municipalities of Ontario, with
information concerning the new closed meeting investigator position.
8
Deborah Newman, Deputy Minister of Community Safety and Correctional Services,
acknowledging Council's resolution on provincial funding for the Ontario 911 Advisory
Board.
7.
Barbara Finlay, Deputy Ombudsman, Ombudsman Ontario, with general information
concerning the responsibility of the Ombudsman's Office regarding its responsibility
of investigating closed meeting complaints.
6
Ontario Ministry of Labour, Labour Management Services, Collective Bargaining
Information Services, with Collective Bargaining Highlights update.
5
R. Millard, C.A.O./Clerk, Township of Malahide, with a resolution supporting the
appointment of John Maddox as Closed Meeting Investigator for the County of Elgin
and member municipalities.
4.
Denise McLeod, Deputy Clerk, Township of Southwold,
Margaret Lewis, Deputy Clerk, Municipality of Thames Centre,
with a resolution of support for the appointment of Lloyd Perrin as a municipal
representative for Group #7 on the Lake Erie Source Protection Committee.
3
Randall Denning, President, Thames Elgin ST. Thomas EMS, acknowledging
Council's position regarding the renewal of the Land Ambulance Service Contract.
2
Hon. Loyola Hearn, Minister of Fisheries and Oceans, acknowledging Council's
resolution of support for the Township of South Stormont requesting that Fisheries
and Oceans Canada review the drainage construction and maintenance approval
process.
1
Items for
nformation (Consent Agenda
CORRESPONDENCE
Carried
THAT the Corporation of the County of Elgin supports the Workplace Safety and
Insurance Board's Community Workplace Heath and Safety Charter initiative
Moved by Councillor Warwick
Seconded by Councillor Wilson
The Chief Administrative Officer noted that a County/City Liaison Committee meeting
would be held on April 24, 2008 at 5:00 p.m., hosted by the City of St. Thomas. Mr.
Mahoney has been invited to appear as the guest speaker and asked Council and Senior
Management to mark it in their calendars.
County Council
5
November 13,2007
Councillor Vowel left at 1 :20 p.m
The Chief Administrative Officer returned to the Council Chambers at 1
Council conducted his performance review.
to attend another
meeting
15 p.m
and
AI
staff was excused at 12:45 p.m
Carried
THAT we do proceed in a Closed Meeting at 12:41 p.m. to discuss the security of the
property of the County regarding an encroachment agreement update and restoration of
removed railway crossings, and the performance review of the Chief Administrative Officer.
Moved by Councillor Mcintyre
Seconded by Councillor Hofhuis
Council recessed at 12:02 p.m
and reconvened at 12:41
p.m
Matters of Ur
- None
Notice of Motion - None
The Manager of Administrative Services noted that staff would be reserving rooms for the
2008 OGRAlROMA Conference, and requested that Councillors confirm attendance with
her prior to the November 20th on-line reservation date.
Councillor Warwick requested the status of inclusion of Furnival Road in the County's five-
year capital plan since a portion of it was recently resurfaced. Staff noted that the plan is
subject to change based upon Council's priorities and availability of funds.
Councillor Hofhuis thanked Councillors Marks and Menn
Banquet and noted that it was a very enjoyable evening
for their efforts at the Warden's
Councillor Mcintyre requested an update on installation of rollover curbing on a portion of
Ron McNeil Line at Highbury Road and staff advised that the developer was provided with
a sketch outlining areas for the curbing and that the work should be finished shortly.
Warden Acre announced that the Regional Transition Economic Development Working
Group would be meeting in Tillsonburg on December 12 with economic development
officers and provincial representatives regarding financial losses suffered by the tobacco
industry.
Statements/In
Members
OTHER BUSINESS
Carried
THAT Correspondence
Moved by Councillor Hofhuis
Seconded by Councillor Menn
Items #2-7 be received and filed
The following recommendation was adopted respecting Correspondence
Items #2-7
Carried
THAT a letter be forwarded to the Association of Municipalities of Ontario thanking them
for supporting the integrity of municipal councils regarding comments made by the
Ombudsman concerning the use of closed-door meetings by municipal governments.
Moved by Councillor Wilson
Seconded by Councillor Marks
County Council
6
November 13, 2007
third time and finally passed
Carried
THAT By-Law No. 07-32 be read a
Moved by Councillor Mennill
Seconded by Councillor Habkirk
THAT By-Law No. 07-32 "Being a By-Law to Authorize the Warden and the Chief
Administrative Officer to Sign a Transfer to Convey Land Located in the City of St.
to the Elgin Military Museum Inc." be read a first and second time.
Carried
Thomas
Moved by Councillor Mcintyre
Seconded by Councillor Warwick
BY-LAWS
Carried
THAT we do now adopt the recommendations of the Committee Of The Whole Counci
Moved by Councillor Mcintyre
Seconded by Councillor Marks
The annual performance evaluation of the Chief Administrative Officer was completed at
this time
Carried
THAT the confidential staff report on a property matter regarding an encroachment
agreement be received and filed
Moved by Councillor Marks
Seconded by Councillor Menni
Belmont Road
Springwater Road
Imperial Road
Hacienda Road
Springfield Road
Ron McNei'line
Pigram Road
Carried
remaining
funds
$34,250
($4,900 per)
County of Elgin
Pressey Line
College Line
$2,250
$2,250
Malahide
Yarmouth Centre Road
Tower Road
Edgeware Line
$2,250
$2,250
$2,250
Centra
THAT funds be apportioned as follows
Elgin
THAT the County Solicitor be directed to accept CN's offer of $45,500 as a one-time
payment to restore the former road railway crossings; and,
Moved by Councillor Hofhuis
Seconded by Councillor Marks
Carried
THAT we do now
Moved by Councillor Mcintyre
Seconded by Councillor Menn
rise at 1
:30 p.m
and report.
County Council
7
November 13, 2007
Mar cuonald,
Chief Administrative Officer.
.1
Lynn Acre
Warden.
".
Carried
THAT we do now adjourn at 1
Moved by Councillor Marks
Seconded by Councillor Menn
33 p.m
to meet again on November 27,2007 at 9:00 AM
Carried
THAT By-Law No. 07-35 be read a
Moved by Councillor Wilson
Seconded by Councillor Menn
third time and finally passed
Carried
THAT By-Law No. 07-35 "A By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the November 13th, 2007 Meeting" be read a first
and second time.
Moved by Councillor Mcintyre
Seconded by Councillor Hofhuis
Carried
THAT By-Law No. 07-34 be read a third time and finally passed
Moved by Councillor Marks
Seconded by Councillor Warwick
Carried
THAT By-Law No. 07-34 "Being a By-Law to Restrict the Weight of Vehicles Passing Over
Bridges" be read a first and second time
Moved by Councillor Mennill
Seconded by Councillor Wilson
Carried
THAT By-Law No. 07-33 be read a
Moved by Councillor Mcintyre
Seconded by Councillor Hofhuis
third time and finally passed
Carried
THAT By-Law No. 07-33 "A By-Law to Allow for Cancellation of Residential Tax Increases
for Low Income Seniors and Low Income Persons with Disabilities and to Repeal By-Law
No. 05-34" be read a first and second time
Moved by Councillor Marks
Seconded by Councillor Hofhuis
County Council
8
November 13,2007