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November 27, 2007 Minutes Carried Unanimously. THAT Elgin and Central Elgin staff work toward development and implementation of processes and policies to comply with the new Mandatory Accessibility Standards. 2 All barriers identified by departmental staff for elimination in 2008, which are detailed on Pages 7-12 of the Plan, are to be scheduled for completion during 2008, or as legislated by Provincial Standards, within budgetary limitations; and further, 1. Designation of disabled parking spaces in core business areas to be investigated (carried over annually from the 2004-2005 Plan). An inventory of existing disabled parking spaces has been returned from most local municipalities. This item is to be reviewed further in 2008; THAT the Joint Elgin/Central Elgin 2007-2008 Annual Municipal Accessibility Plan be adopted and the following barriers to persons with disabilities be addressed during 2008 Moved by Councillor Hofhuis Seconded by Councillor Mcintyre Mrs. Jenny Phillips, Chair, Joint Elgin/Central Elgin Accessibility Advisory Committee, attended at 9:05 a.m. to present the 2007-2008 Annual Municipal Accessibility Plan. Mrs. Phillips reminded Council of the requirements to plan for accessibility for all persons and of the many types of disabilities other than mobility issues. There are two vacancies on the Committee and Council was asked to appeal to their community for volunteers to fill the positions. Mrs. Phillips emphasized the need for input on the Committee from persons with different types of disabilities. Council commented on the good work Mrs. Phillips does for the Committee and her knowledgeable input into accessibility issues. Mrs. Phillips expressed the Committee's appreciation for the efforts of staff in providing secretarial support at Committee meetings and for the support received from County Council. Carried THAT the annual report on Town Crier Activities dated October 20, 2007, from County Town Crier be received and filed. Moved by Councillor Habkirk Seconded by Councillor Wilson the Elgin Mr. Dave Phillips, County Town Crier, attended at 9:00 a.m. to present the annual report of the Town Crier activities. Mr. Phillips highlighted activities at the Erie Shore Wind Farm Interpretive Centre and bus tour through Elgin and commented on the good working relationship he enjoys with Council. DELEGATIONS DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None. Carried THAT Moved by Councillor Vowel Seconded by Councillor Marks the minutes of the meeting held on November 13, 2007 be adopted Warden Acre In the Chair. The Elgin County Council met this day at the Administration Building, at 9:00 a,m accordance with adjournment, with all members present. n Tuesday, November 27, 2007 COUNTY COUNCIL Carried THAT the Corporation of the County of Elgin agrees to the interim appointment of Mr. Don Ciparis as Acting Tree Commissioner/Weed Inspector until a permanent replacement is secured for the position THAT the Year-End Report for 2007 from be received and filed; and Moved by Councillor Habkirk Seconded by Councillor Marks the County Tree Commissioner/Weed Inspector The Tree Commissioner/Weed Inspector noted logging activities had decreased during the year due to emerald ash borer and lowered lumber prices and weed orders had decreased due to changes in the weed control act. Mr. Lindsay reported that areas in the County of Middlesex are now under quarantine due to the ash borer. Replacement of trees removed for the Erie Shore Wind Farm project is going well. The Deputy Clerk advised a letter was received yesterday informing Council that Mr. Lindsay is leaving Kettle Creek Conservation Authority and the Authority has requested that Mr, Don Ciparis fulfill the duties of the position until a new tree commissioner is hired. Councillors noted the excellent job Mr. Lindsay has done for the County, commenting on the good working relationship during the past several years and wished him well in his future endeavours, Year-End 2007 - Count Tree CommissionerlWeed Inspector REPORTS Carried THAT we do now move into Committee Of The Whole Counci Moved by Councillor Mennill Seconded by Councillor Marks Carried THAT the report entitled "Water Filter Ontario Works, be received and filed Moved by Councillor Mcintyre Seconded by Councillor Habkirk Program" from the Director of St. Thomas-Elgin Ms. Datars-Bere, provided Council with information regarding the Water Filter Fund Program. The filters would be provided to persons where lead is present in their water and are on social assistance or a low-income family that has a pregnant family member or with children up to 6 years of age. THAT the 3rd Quarterly Report for 2007 from Works, be received and filed. Carried Moved by Councillor Mennill Seconded by Councillor Warwick the Director of St. Thomas-Elgin Ontario Ms. Sandra Datars-Bere, Director of Ontario Works and Social Housing, St. Thomas-Elgin Ontario Works, attended at 9:21 a.m. to present the Third Quarter Report and Water Filter Fund Program. Ms. Datars-Bere commented on the increase in the caseload and rising expenditures for 2007, new child care spaces that have opened, the affordable housing program and homeownership component and encouraged Councillors to make it known in their municipalities that the program is available. Warden Acre thanked the delegations for the presentations and Mr. Phillips left at 9:21 a.m County Council 2 Phillips and Mrs November 27, 2007 YEAS Warwick Vowel Mcintyre Hofhuis Marks NAYS ABSENT Councillor THAT the draft by-law "To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and Committees Thereof, and to Repeal By-Laws No 02-37 and No. 03-33" be adopted. Wilson requested a recorded vote These were recorded as follows: Moved by Councillor Hofhuis Seconded by Councillor Marks Council discussed at length the amendment in the proposed by-law to delete the wording limiting the maximum a Councillor could run for election as Warden to two consecutive terms. Staff indicated the solicitor's advice was that this type of limitation was ill-advised. Term limits for committee appointments was also discussed and staff was directed to seek advice from the County Solicitor regarding placing a term limit on committee appointments. Revisions to Count Council's Procedural B -Law - ManaQer of Administrative Services Counci took a break at 10:07 a.m and reconvened at 10:23 a.m Carried Unanimously THAT at the end of the year, any remaining funds from the current 2007 Economic Development and Tourism Services budget currently allocated for the Five-Year Marketing Strategy and Branding Design be accrued to 2008. THAT $10,000 be allocated to the 2008 Economic Development and Tourism Services budget to complete the Five-Year Marketing Strategy and Branding Design as described in the report dated November 13, 2007 from the Manager of Economic Development and Tourism Services; and, THAT the consulting firm Millier, Dickinson, Blais Inc. be retained to complete a Five-Year Marketing Strategy and Branding Design as described in the report dated November 13, 2007 from the Manager of Economic Development and Tourism Services; and, Moved by Councillor Hofhuis Seconded by Councillor Mcintyre Councillors noted that the Economic Development Plan roll out event at New Sarum Diner was well received and that every effort should be made to keep up the momentum identified in the action plan and Brandin n - ManaQer of Economic Development and Carried Unanimously. THAT the report "Elgin Regiment and "Freedom of the County" Event" dated November 14, 2007, from the Manager of Cultural Services, be received and filed Moved by Councillor Wilson Seconded by Councillor Mcintyre The Manager of Cultural Services asked Council to schedule the date of Saturday, April 19, 2008 for the event, which would take place at the Administration Building Ceremonies would also be taking place across the County simultaneously. EI County Council iment and "Freedom of the Count 3 " Event - ManaQer of Cultura November 27, 2007 Services Nancy Michie, Administrator Clerk-Treasurer, Municipality of Morris-Turnberry, with a resolution requesting the Provincial government seek to develop a program that will provide a rebate for tire disposal through either a new program or enhancement to the current Stewardship Ontario program. 1 Correspondence for Consideration Carried THAT the New Elevator Project at Terrace Lodge be postponed until further developments with potential government funding occurs towards upgrading Class 'B' and Class 'C' facilities. Moved by Councillor Mcintyre Seconded by Councillor Menni The Director of Engineering Services noted that tenders received for the project unfavourable and recommended postponement. were very Terrace Lodqe New Elevator Link Addition - Director of En Director of Terrace LodQe, Purchasin Co-Ordinator Carried Services THAT the over-expenditure for the third floor renovation, for Administrative Services and the Warden's Office be allocated from the anticipated 2007 Capital Surplus Moved by Councillor Warwick Seconded by Councillor Vowel The Director of Engineering Services noted the increase in renovation costs is due mainly to the new type of HV AC system rather than using the current heat pump system. The new system is much more cost-effective and will improve the heating and cooling flow throughout the offices. Renovations to the Count Services - Director of En for Warden and Admmistrative Carried THAT an increase in hours of service of the 9:00 a.m. to 5:00 p.m. Edward St. Base ambulance from the current eight hours of service, Monday to Friday, excluding holidays to twelve hours, seven days per week, at an estimated cost of $260,000 annually at the current wage rate, to address the significant increase in ambulance call volumes and resultant pressure on service capacity be considered during budget deliberations. Moved by Councillor Marks Seconded by Councillor Vowe Staff was directed to provide a breakdown of land ambulance call VOlumes based on the location of the call Service Leve Coordinator ncrease Consideration - Ambulance & Emer As a result of the Recorded Vote the resolution was Carried Unanimously. TOTAL Recorded Vote continued YEAS Habkirk Wilson Mennill Acre 9 o NAYS o ABSENT County Council 4 November 27, 2007 Carried THAT Correspondence Moved by Councillor Hofhuis Seconded by Councillor Marks Items # 1-5 be received and filed 5 Liz Brown, Executive Director, Violence against Women, Services Elgin County, thanking the County for sponsoring high school students to attend the Women's Breakfast program. Premier Dalton McGuinty, acknowledging Council's support of the City of Kingston's resolution requesting that the province increase the per student levy at rated public educational institutions each year and forwarding to the Minister of Finance for consideration 4 R. Millard, C.A.O./Clerk, Township of Malahide, with a resolution supporting the appointment of John Maddox as Closed Meeting Investigator for the County of Elgin and member municipalities. 3 Sharon Bailey, Director, Land and Water Policy Branch, Ministry of the Environment, responding to Council's resolution concerning a moratorium on new permits for commercial water bottling companies. 2. Eugenio Dimeo, Township of Malahide; Ken Loveland, Clerk Treasurer Administrator, Municipality of Dutton/Dunwich; Danial R. Dale, Director of Planning and Municipal Services, Town of Aylmer; confirming that premises leased by the County from the respective municipalities do not have any construction materials containing asbestos as per compliance with the Ontario Regulation 278/05. 1 Correspondence for nformation Carried THAT the Corporation of the County of Elgin supports the resolution from the City of Waterloo calling on the Federal Government to confirm the safety and efficacy of all chemical pesticides that have been approved by the federal government; that the Ontario Government review and verify the safety of all chemical pesticides approved by the provincial government for sale and use in the province; and to remind the provincial government of its promise to legislate on the use and sale of cosmetic chemical pesticides. Moved by Councillor Warwick Seconded by Councillor Marks The following recommendation was adopted respecting Correspondence Carried Unanimously. Item #2 THAT the Corporation of the County of Elgin supports the resolution from the Municipality of Morris-Turnberry requesting that the Provincial government seek to develop a program that will provide a rebate for tire disposal through either a new program or enhancement to the current Stewardship Ontario program Moved by Councillor Hofhuis Seconded by Councillor Wilson The following recommendation was adopted respecting Correspondence Susan Greatrix, City Clerk, City of Waterloo, with a resolution calling on the Federal Government to confirm the safety and efficacy of all chemical pesticides that have been approved by the federal government; that the Ontario Government review and verify the safety of all chemical pesticides approved by the provincial government for sale and use in the province; and remind the provincial government of its promise to legislate on the use and sale of cosmetic chemical pesticides. Item #1 2 County Council 5 November 27, 2007 Mr. Bill Walters, Chair, Elgin County Land Division Committee, presented the annual activity report to Council at 11 :40 a.m. Mr. Walters noted changes to the Provincial Policy Statement did not reduce the number of severances, which increased by four in 2007. Mr. Walters thanked Council for the provision of funding to allow the Committee to defend its decisions at Ontario Municipal Board appeals. E Land Division Committee Report - Committee Chair Carried THAT the confidential report concerning personal matters about identifiable Individuals regarding the Performance Excellence Program be received and filed. Moved by Councillor Wilson Seconded by Councillor Menn Carried THAT we now Moved by Councillor Mcintyre Seconded by Councillor Marks rise at 11 37a.m and report. All staff except for the Director of Human Resources and was excused at 11 :30 a.m the Chief Administrative Officer Carried THAT we do now proceed in a Closed Meeting at 11 :30 a.m. to consider personal matters about identifiable individuals regarding the Performance Excellence Program. Moved by Councillor Mcintyre Seconded by Councillor Marks Matters of Ur - None Notice of Motion - None Councillor Warwick requested an update on the status of the Furnival Road project. The Director of Engineering Services advised that staff is working on the 5 year capital program for the 2008 budget and the project is included for consideration. The Capital Budget would be forwarded to Council for review around mid January. Councillor Wilson noted signage is needed to indicate no left turn into a gas station at the Ron McNeil Line west of Highbury Avenue intersection, as it would back up traffic onto Highbury Avenue. Councillor Marks enquired about the status of the replacement curbing at Ron McNeil Line near Highbury Avenue. The Director of Engineering Services advised that the consultant anticipates having it done by this Friday. When complete a black and yellow marker will be placed at the location to warn motorists of the curb. Councillor Marks noted that with the bad weather approaching this area needs barricades until the work is complete. The Director of Engineering Services advised that staff has asked Central Elgin staff to make sure barrels are placed at the area of concern. Councillor Mcintyre commended staff on their efforts at the County Christmas Party and asked senior staff to convey Council's comments. Statements/In Members OTHER BUSINESS County Council 6 November 27, 2007 Ma cuonald, Chief Administrative Officer. \ ylvia Hofhuis, J Warden Carried THAT we do now adjourn at 11 Moved by Councillor Marks Seconded by Councillor Wilson :44a.m to meet again on December 11 2007 at 7:00 p.m Warden Acre thanked Council for the good working relationship she enjoyed during her term as Warden Carried THAT By-Law No. 07-37 be read a third time and finally passed Moved by Councillor Habkirk Seconded by Councillor Vowel Carried THAT By-Law No. 07-37 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 2th, 2007 Meeting" be read a first and second time. Moved by Councillor Mcintyre Seconded by Councillor Menni Carried THAT By-Law 07-36 be read a third time and finally passed Moved by Councillor Hofhuis Seconded by Councillor Marks Carried THAT By-Law No. 07-36 "To Regulate the Proceedings in the Municipal Council of the Corporation of the County of Elgin and Committees Thereof, and to Repeal By-Laws No 02-37 and 03-33" be read a first and second time. Moved by Councillor Habkirk Seconded by Councillor Warwick BY-LAWS Carried THAT we do now adopt the recommendations of the Committee Of The Whole Counci Moved by Councillor Hofhuis Seconded by Councillor Marks Carried THAT the report "Elgin County Land Division Committee Annual Report", dated November 27, 2007, from the Chair of the Land Division Committee be received and filed. Moved by Councillor Marks Seconded by Councillor Mcintyre County Council 7 November 27, 2007