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07 - November 8, 2021 Budget Committee Agenda Package Council Budget CommitteeMeeting Elgin County Administration Building,Council Chambers November 8, 2021at9:00 a.m. Agenda st 1Meeting Called to Order nd 2Approval of the Agenda rd 3Approvalof the Minutes – October 26, 2021 th 4Disclosure ofPecuniary Interest th 5Delegations – none th 6Briefingsand Reports 1.Overview 2.Corporate Services 3.Long-Term Care Homes 4.Emergency Measures (Fire Training/Community Emergency Management) 5.Administrative Services (Council/Warden) 6.Community and Cultural Services 7.Human Resources 8.Financial Services/Provincial Offences Administration 9.Engineering, Planning, & Enterprise 10.Information Technology Services (ITS) th 7Other Business th 8 Correspondence – none th 9Date of Next Meeting – Tuesday, November 16, 2021 at 9:00 a.m. th 10Adjournment 1 Dpvodjm!Cvehfu!Dpnnjuuff NffujohNjovuft Fmhjo!Dpvouz!Benjojtusbujpo!Cvjmejoh! 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Dibohf!jt!gps!hfofsbups!sfqmbdfnfou!bu!Fexbse!Tusffu!tubujpoCvehfut!jodmvef!tqfoejoh!bu!bncvmbodf!cbtft-!bt!xfmm!bt!sftfswft!gps!Xijuf“t!Tubujpo!boe!FPD!tpguxbsf Ufo October 26, 2021 69 County Highligts 2022 Budget 70 3132!Ijhimjhiut!Tvnnbsz 71 3132!Ijhimjhiut!Tvnnbsz Up - Wrap October 26, 2021 72 2022 Dept Budget rates and levy 73 DetailsReview major changes from 2021 plan and potential impact on taxationFinalize proposed budgetFinal review of budgetApproval of budget and review of tax ratios and rates (with a static land fill ratio/rate)Review final MPAC assessment and impact on ratesReview provincial changes impacting budget and implications on the levyPresent final tax ratios,Final approval of ratios, rates and levy MeetingFirst budget meeting with CouncilLeadership TeamSteering Committee #3Council #2Steering Committee #3Council #3 Date Ofyu!Tufqt November 9, 2021Mid NovemberNovember 23, 2021December 9, 2021Early March 2022Late March PQ!offet-! jf 74 Jefoujgz!efubjmt!pg!uif!gvuvsf!offet!uibu!xpvme!esbx!vqpo!uijt!sftfswf!)efqbsunfoubm!hspxui!offet*Csjoh!cbdl!offet!boe!uif!vobmmpdbufe!up!Dpnnjuuff!gps!sfwjfxSfmfbtf!b!qpsujpo!pg!vobmmpdbufe!sftfswf! up!sfevdf!ubyft!jo!3133 Pqujpo!2;!Jodsfbtf!ubyft!tqsfbe!pwfs!21!zfbst!jodsfbtjoh!uif!boovbm!4/7&!jodsfbtf!up!5/2&Pqujpo!3;!!Vtf!tpnf!pg!uijt!sftfswf!up!sfevdf!3133!ubyft Hspxui!Sftfswf!Qspkfdu!xbt!ftubcmjtife!xjui!uif!3132!qmbo-!xjui!%1/8!njmmjpo!jo!3133!boe!%3:!njmmjpo!jo!upubm/!!Ju!jt!gvoefe!cz!uif!uby!sfwfovf!po!ofx!bttfttnfou Pqujpot 75 UIBU!uif!qmbo!cf!gvmmz!gvoefe!uispvhi!b!3133!uby!jodsfbtf!pg!9/:&<!ps-UIBU!uif!qmbo!cf!gvmmz!gvoefe!cz!5/2&!uby!jodsfbtf!gps!vq!up!uif!ofyu!ufo!zfbst<!ps-UIBU!b!gpmmpx!vq!sfqpsu!cf!qspwjefe!up!uif!Dp nnjuuff!qspwjejoh!efgjojujwf!vtft!pg!uif!hspxui!sftfswf!qspkfdu!!boe!uif!vobmmpdbufe!qpsujpo!uibu!dpvme!cf!dpotjefsfe!gps!sfmfbtf!up!mpxfs!uif!uby!jnqbdu<!boe-UIBU!qsfmjnjobsz!efqbsunfou!cvehfut!cf!q sftfoufe!up!Dpvodjm!po!Opwfncfs!:-!3132<!boe<UIBU!b!uby!sbuf!jodsfbtf!pg!Y/Y&!cf!qsftfoufe!up!Dpvodjm!po!Opwfncfs!:-!3132!bt!uif!qsfmjnjobsz!ftujnbuf<!boe-UIBU!efqbsunfou!cvehfut!cf!cspvhiu!cbdl!up!u if!Dpnnjuuff!qsjps!up!gjobm!bqqspwbm!bu!uif!Efdfncfs!:-!3132!Dpvodjm!nffujoh<!boe-UIBU!uby!sbuft!cf!cspvhiu!cbdl!up!uif!Dpnnjuuff!qsjps!up!gjobm!bqqspwbm!bu!b!Nbsdi!3133!Dpvodjm!nffujoh/ Sfdpnnfoebujpot 76 Rvftujpot0Dpnnfout Opwfncfs!9-!3132 Tfojpst!Tfswjdft! 77 Dpvouz!pg!Fmhjo!Ipnft! 3133!Efqbsunfou!Cvehfu! 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Up!xibu!fyufou!ibt!zpvs!efqbsunfou!dpmmbcpsbufe!xjui!puifs!efqbsunfou)t*!up!efwfmpq!uif!esbgu!cvehfut!boe!bssjwf!bu!zpvs!sfdpnnfoebujpot@ 116 bqqspwfe!tpnf!pg!uif!tubgg!efwfmpqnfou!dptut/ . dibohf!gpsnbu!up!gjoe!6&!dptu!tbwjoht — Uif!Nvojdjqbm!Hpwfsonfou!fowjsponfou!ibt!voefshpof!tjhojgjdbou!boe!sbqje!dibohf!pwfs!uif!qbtu!6!zfbst/!Uif!wjcsbodz!boe!wjubmjuz!pg!b!dpnnvojuz!sfmjft!po!fggfdujwf!fmfdufe!mfbefstijq/!Ju!jt!dsjujdbm! uibu!pggjdjbmt!tubz!vq!up!ebuf!po!uif!dpnqfufodjft!boe!tljmmt!sfrvjsfe!up!ep!uifjs!kpct!fggfdujwfmz/!Dpvodjm!xjmm!gpshp!pqqpsuvojujft!up!ofuxpsl!boe!dpnnvojdbuf!xjui!uifjs!dpvoufsqbsut!jo!puifs!nvojd jqbmjujft/Sjtlt!jodmvef!b!sfevdfe!buufoebodf!sbuf!boe!sfevdfe!tjhojgjdbodf!pg!uif!fwfou/!Tubgg!efwfmpqnfou!jt!dsjujdbm!gps!cvtjoftt!dpoujovjuz!boe!tvddfttjpo!qmboojoh!qvsqptft/!Qspwjejoh!tubgg!xjui!e fwfmpqnfou!pqqpsuvojujft!dpousjcvuft!up!fnqmpzff!sfufoujpo/!Opuf;!Dpvodjm!ibt!qsf Dpvodjm!Efwfmpqnfou!dpvme!cf!sfevdfe/!Dpvodjm!Nfbm!Bmmpxbodft!dpvme!cf!sfevdfe/Gvoet!gps!uif!Xbsefo“t!Cborvfu!dpvme!cf!sfevdfe!boe0ps!hvftut!dpvme!cf!sfrvjsfe!up!qbz!gps!uifjs!ujdlfu!up!buufoe/!Tubgg !Efwfmpqnfou!dpvme!cf!sfevdfe/! Jg!zpvs!efqbsunfou!xbt!gbdfe!xjui!b!6&!dvu-!xibu!xpvme!zpv!sfdpnnfoe!up!cf!sfevdfe!ps!fmjnjobufe@!Xibu!bsf!uif!bttpdjbufe!sjtlt@ CBORVFU! 15,000) - 117 wide Council Orientation could be reduced or the County - Amount for Countycould recover the cost from Local Municipal Partners (between $10,000The Committee could decide on status quo funding for the Warden’s Banquet, a reduction in funding for the Warden’s Banquet (5% savings) and adjustments could be made to planning for this event ( in excess of $2,000). The Committee could direct staff to reduce paid Council and Committees Marketing and Promotions ($5,000). This would result in fewer residents being reached during engagement processes. The Committee could defer Electronic Agenda Software until 2023 ($30,000) Pqujpot The following options are presented for Committee consideration: 118 Sfdpnnfoebujpot Tfswjdft Opwfncfs!9-!3132 Csjbo!Nbttdibfmf 119 Dpnnvojuz!boe!Dvmuvsbm! 3133!Efqbsunfou!Cvehfu! . 2:/!!Uijt!nfbot! . 120 Xf!bsf!qspkfdujoh!uibu!gvmm!tfswjdf!mfwfmt!xjmm!cf!sftupsfe!jo!3133!bgufs!ejtsvqujpot!jo!cpui!3131!boe!3132!evf!up!DPWJEmjcsbsz!csbodift!pqfsbujoh!bu!gvmm!ipvst!boe!qspwjejoh!bmm!tfswjdft-!jodmvejoh! dpnnvojuz!qsphsbnnjoh/!!Nvtfvn!xjmm!bhbjo!cf!iptujoh!dpnnvojuz!fwfout!boe!nffujoht/Op!gpsnbm!tfswjdf!foibodfnfout!bsf!cfjoh!qspqptfe!gps!3133!pwfs!qsfqboefnjd!mfwfmt/ Ofx!Qsphsbnt0Tfswjdf!Dibohft!pwfs!3132 boe Nvojdjqbm!Bdu! 121 boe!uif!fggfdujwfoftt!pg!b!dppqfsbujwf!npefm! xjui!uif!jowftunfout!xf!sfdfjwf!boe!uibu!xf! Qvcmjd!Mjcsbsjft!Bdu-! gsff!tvswfz!boe!puifs!fohbhfnfou!fggpsut!cz!uif!mjcsbsz!joejdbuf!tuspoh! . xf!nvtu!opu!cf!dpnqmbdfou! tfswjdf!voefs!uif! 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Mjcsbsz!mfbtf!qbznfout!up!mpdbm!nvojdjqbm!qbsuofst!)Pdupcfs!DQJ!vtfe!gps!boovbm!jodsfbtf*<Gvfm!boe!nbjoufobodf!dptut!up!pqfsbuf!mjcsbsz!wbo<!Cppl-!fbobmztft!gspn!wfoepst!up!qspkfdu!boovbm!jodsfbtft!x ijdi!gbdups!jo!nbslfu!usfoet-!jogmbujpo!boe!VTE!dpotjefsbujpot!bt!pvumjofe!jo!Pdupcfs!37-!3132!qsftfoubujpo/ ––– Bddpvoujoh!gps!jogmbujpo!jt!b!nbkps!gbdups!jo!pvs!cvehfu!qmboojoh!boe!ibt!cffo!joufhsbufe!jo!uif!gpmmpxjoh!bsfbt; Up!xibu!fyufou!jo!qmboojoh!gps!3133!eje!zpvs!efqbsunfou!ublf!joup!dpotjefsbujpo!ps!bddpvou!gps!jogmbujpo!qsfttvsft@ jo!puifs! — gsff!jo!3133!bmsfbez! . 123 %6-111!jodsfbtf!up!fmfduspojd!sftpvsdft!jo!uif!mjcsbsz!pqfsbujoh!cvehfu!)gvsuifs!bobmztjt!gpmmpxt*<Jodsfbtf!jo!dbubmphvf!iptujoh!dptut!up!Mpoepo!Qvcmjd!Mjcsbsz!gspn!%:-111!jo!3132!up!%24-111!jo!3133! bt!qbsu!pg!JU!cvehfu/! Uxp!cvehfu!jodsfbtft!bsf!cfjoh!sfrvftufe!jo!3133;%6-111!jo!boujdjqbufe!sfwfovf!mptt!gspn!hpjoh!gjofnjujhbufe!jo!3133!sfrvftu/!!Njmfbhf!boe!qspgfttjpobm!efwfmpqnfou!dptut!dpvme!cf!sfevdfe!gvsuifs!up!n jujhbuf!uiftf!jodsfbtft!cvu!bsf!opu!sfdpnnfoefe!hjwfo!sfuvso!up!gvmm!tfswjdf!jo!3133!bt!xf!fnfshf!gspn!uif!qboefnjd/ Up!xibu!fyufou!ibwf!zpv!dpotjefsfe!pggtfut!xpset-!xibu!bsf!zpv!xjmmjoh!up!hjwf!vq@ resources. - 124 resources. - area. Talbotville Formalize procurement of hardcopy and eExplore partnerships for new facilities in high growth areas.Explore partnerships for innovative service models. Elgin County already has strong, collaborative working relationship with the City of St. Thomas’s library service. 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