05 - July 27, 2021 Budget Committee Minutes1 oul-
Progressive by Nature
Council Budget Committee
Meeting Minutes
Virtual Meeting via Webex
July 27, 2021 at 1:00 P.M.
ATTENDEES: Warden Tom Marks (Budget Committee Chair)
Councillor Mary French (Budget Committee Member) (electronic)
Councillor Ed Ketchabaw (Budget Committee Member)
Councillor Dominique Giguere (Budget Committee Member)
Jim Bundschuh, Director of Financial Services
Julie Gonyou, Chief Administrative Officer
Brian Lima, General Manager of Engineering, Planning and Enterprise
Jennifer Ford, Manager of Financial Services/Deputy Treasurer
(electronic)
Lisa Czupryna, Senior Financial Analyst (electronic)
Mathew Waite, Financial Analyst (electronic)
Jenna Fentie, Legislative Services Coordinator
Carolyn Krahn, Legislative Services Coordinator
CALL TO ORDER
The Council Budget Committee met this 271h day of July, 2021 at 1:00 P.M.
2. APPROVAL OF THE AGENDA
Moved by: Councillor French
Seconded by: Councillor Giguere
RESOLVED THAT the agenda be approved as presented.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks
Yes
4
0
Motion Carried.
3. APPROVAL OF THE MINUTES
Moved by: Councillor Giguere
Seconded by: Councillor Ketchabaw
RESOLVED THAT the minutes of the meeting held on April 20, 2021 be
approved.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks
Yes
4
0
- Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST
None.
5. DELEGATIONS
None.
6. BRIEFINGS AND REPORTS
6.1 2021 2nd Quarter Performance — Director of Financial Services
The Director of Financial Services presented the budget comparison for the second
quarter. The County posted a favourable performance of $225,000 in the second
quarter, bringing year-to-date performance to $402,000.
Moved by: Councillor French
Seconded by: Councillor Giguere
RESOLVED THAT the June 19, 2021, report titled, 2021 2nd Quarter
Performance, submitted by the Director of Financial Services be received and filed
for information.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks Yes
4 0
Motion Carried.
6.2 Changes to Prior Ten -Year Plan — Director of Financial Services
The Director of Financial Services presented changes to the 2021-2030 ten-year
plan. Changes to staffing, the intranet project, connectivity consultant, dietary
software, and capital budget have resulted in increased costs of $2,680,000.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the July 20, 2021, report titled, Changes to Prior Ten -Year Plan,
submitted by the Director of Financial Services, be received and filed for information;
and,
THAT changes to the 2021-2030 ten-year plan of $2,680,000 be approved for
inclusion in the 2022 budget cycle review.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks
Yes
4
0
Motion Carried.
6.3 2022 Budget Cycle Timing — Director of Financial Services
The Director of Financial Services provided an overview of timelines for the 2022
budget cycle. The proposed timeline would see the budget going to Council for
approval in December 2021 and the by-law going before Council in March 2022.
Moved by: Councillor French
Seconded by: Councillor Giguere
RESOLVED THAT the July 20, 2021, report titled, 2022 Budget Cycle Timing,
submitted by the Director of Financial Services, be received and filed for information.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks
Yes
4
0
- Motion Carried.
6.4 Small Business Sub -Class — Director of Financial Services
The Director of Financial Services provided information regarding the implications
associated with the Small Business sub -class. Participating municipalities are
responsible for administering this sub -class and all other sub -classes would need to
absorb the cost of the tax relief in addition to any associated administration costs.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the July 20, 2021, report titled, Small Business Sub -Class,
submitted by the Director of Financial Services, be received and filed for information.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks
Yes
4
0
- Motion Carried.
7. OTHER BUSINESS
None.
8. CORRESPONDENCE
None.
9. DATE OF NEXT MEETING
The Committee will meet again on Tuesday, October 26, 2021 at 1:00 p.m.
10. ADJOURNMENT
Moved by: Councillor French
Seconded by: Councillor Giguere
Resolved that we do now adjourn at 1:51 p.m.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Marks
Yes
4
0
Motion Carried.
Julie GonyoLY, TcVn Marks,
Chief Administrative Officer. Chair.