03 - November 10, 2021 Joint Accessibility Advisory Committee Agenda Packageu .�
14- .' i .
County of Elgin/Central Elgin
Joint Accessibility Advisory Committee Agenda
Wednesday, November 10, 2021
2.00 p.m. — 4.00 p.m.
Virtual via Zoom
1. Call to Order
2. Disclosure of Pecuniary Interest and the General Nature Thereof
3. Adoption of Previous Minutes — October 20, 2021
4. Delegations - none
5. New Business
a. Furnival Road Accessible Parking Update
b. Consultation on Reconstruction of Hamlet of Richmond
i Attachment — Village of Richmond Restoration and Pavement Markings
c. Snow Removal in Central Elgin
i Canada Post Community Mailboxes
ii Municipality Crosswalks with APS
d. Zoom Captioning Update
e. 2021-2026 Joint Multi -Year Accessibility Plan
i New Updates
ii Approval and Timeline for MYAP
f. New Membership Recruitment for JAAC
6. Next Meeting — January 12, 2022 (tentative)
7. Adjournment
1
u .�
14- .' i .
County of Elgin/Central Elgin
Joint Accessibility Advisory Committee
DRAFT Minutes
Wednesday, October 20, 2021
1.30 p.m. — 3.30 p.m.
Virtual via Zoom
Attendees: Tom Marks, Deputy Mayor, Municipality of Central Elgin
Doug Mayer, Chair
Michele Horton
Dianne Wilson, Deputy Clerk, Municipality of Central Elgin
Sarah Savoie, Accessibility Coordinator, County of Elgin
Katherine Thompson, Manager of Administrative Services, County of Elgin
Aaron VanOorspronk, Senior Engineering Design & Construction
Technologist, County of Elgin
Jenna Fentie, Legislative Services Coordinator, County of Elgin
Regrets: Harry Muir
Am Row, Vice Chair
1. Call to Order
The County of Elgin/Central Elgin Joint Accessibility Committee met this 20t" day of
October 2021 via Zoom. The Chair called the meeting to order at 1.35 p.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
3. Adoption of Previous Minutes — January 12, 2021
Moved by: Deputy Mayor Marks
Seconded by: Michele Horton
RESOLVED THAT the minutes of the meeting held on January 12, 2021 be
approved.
Yes
No
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer
X
3
0
2
Motion Carried.
4. Delegations
5. New Business
a. Introduction of Accessibility Coordinator
Chair Mayer welcomed County of Elgin's new Accessibility Coordinator Sarah
Savoie. Sarah has experience working on accessibility initiatives through her
previous position at the City of Woodstock.
b. Accessibility Project Updates
i Elgin County Administration Building Elevator Addition and Washroom
Renovation
The Elgin County Administration Building will be undergoing an elevator
addition and washroom renovation. The elevator project is currently out
for tender with a closing date of October 26, 2021 and will be presented
to Council to award the tender on November 9, 2021. The expected
start date of the project is the last week of November 2021.
c. Compliance Reporting 2021 Update
The Accessibility Coordinator provided an update on compliance reporting for
2021. Elgin County and Local Municipal Partners are required to complete and
submit a compliance report by December 31, 2021. The report is specifically
pertaining to the Integrated Accessibility Standards Regulation. The most
significant question on the report is pertaining to the WCAG 2.0 Level AA
compliance regarding website accessibility. Elgin County is in the process of
updating its website and social media pages to ensure compliance, with a goal
of redoing the website in 2023. The Compliance Report will need to be
submitted to the Chief Administrative Officer for signing. The Accessibility
Coordinator will provide further updates to the Committee regarding
compliance reporting in early 2022.
d. Status Report 2021 Update
The Accessibility Coordinator provided an update on the 2021 Status Report.
The Status Report is completed on a yearly basis and includes information on
Continuous Achievements in Accessibility and Accessibility Highlights for
2021. Elgin County and the Local Municipal Partners are creating a joint
Status Report for 2021. The report will be presented to the Joint Accessibility
Advisory Committee for approval in January 2022 and will be presented to
County Council for approval in February 2022. Once approved, the status
3
report will be posted on the County website and Local Municipal Partner
websites.
e. Accessible Parking on Furnival Road in Rodney
The Accessibility Coordinator and the Senior Engineering Design &
Construction Technologist provided an update on accessible parking on
Furnival Road and is seeking feedback from the Joint Accessibility Advisory
Committee regarding the need, location and design of accessible parking on
Furnival Road. The Municipality of West Elgin is proposing that accessible
parking be considered for high traffic areas on Furnival Road. Chair Mayer
suggested that the accessible parking spots be located in a location that
allows for rear entry into a vehicle. The Senior Engineering Design &
Construction Technologist noted that additional length required for accessible
parking is not an issue to accommodate on Furnival Road, however the width
of Furnival Road would not allow for wider parking spots. Engineering
Services suggests reaching out to the Municipality of West Elgin to see if it is
possible to utilize a side street that allows for more space to accommodate
accessible parking spots. The Chair recommended that if the accessible spots
are located on side street, the parking spot should be located as close to
Furnival Road as possible.
Moved by: Michele Horton
Seconded by: Deputy Mayor Marks
RESOLVED THAT the County of Elgin consult with the Municipality of West
Elgin for the designation of two accessible parking spaces in downtown
Rodney and consider all feedback on placement and design from the Joint
Accessibility Advisory Committee.
Yes
No
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer
X
3
0
- Motion Carried.
f. 2021 -2026 Joint Multi -Year Accessibility Plan Feedback
i Survey Update
The Accessibility Coordinator provided an update on the Joint Multi -
Year Accessibility Plan (MYAP) currently being undertaken by Elgin
County and Local Municipal Partners and is seeking input from the
Committee on the current draft of the MYAP. The draft MYAP will be
circulated to the Committee to review before their next meeting in
November. Initial feedback from the Committee included increased
communication delivery to the public. The Accessibility Coordinator
0
also provided an overview of feedback received from the recent Multi -
Year Accessibility Plan public survey.
g. Deputy Mayor Marks requested that at the next meeting, the Committee
discusses sending out a reminder to municipal snow removal companies to be
cognizant of clearing snow as close as possible to crosswalk buttons,
sidewalks, community mailboxes, etc. The Accessibility Coordinator will
research current legislation and requirements for the next meeting.
6. Next Meeting
The next meeting will be held virtually via Zoom on November 15, 2021 at 10.00 a.m.
7. Adjournment
Moved by: Michele Horton
Seconded by: Deputy Mayor Marks
RESOLVED THAT we do now adjourn to meet again on November 15, 2021.
Yes
No
Deputy Mayor Marks
X
Michele Horton
X
Doug Mayer
X
3
0
Motion Carried.
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