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08 - December 3, 2021 RIPA Committee Agenda PackageTABLE OF CONTENTS Agenda — December 3, 2021.................................................................. 2 RIPA DRAFT Minutes —August 31, 2021.................................................... 3 Discussion Paper #4 — Housing and Affordability ....................................... 7 Community Grant Program Final Report Summary ..................................... 29 Report — Second Stage Housing .................................................... 34 Report— STEAM Centre............................................................... 67 Report — Multi -Service Centre ....................................................... 96 Report — 4-H Association............................................................. 133 Report — Aylmer and East Elgin Agricultural Society ........................... 140 Report — Bayham Beachfest......................................................... 147 Report — Bayham Historical Society ................................................ 153 Report — Port Burwell Periscope Playhouse ..................................... 163 Report — Port Stanley Festival Theatre ............................................ 203 Report — Wallacetown Agricultural Society ....................................... 209 Report — Shedden Agricultural Society ........................................... 222 Report — Rodney Aldborough Agricultural Society ............................. 228 Report — Elgin County Plowmen's Association .................................. 235 2022 Community Grant Program Allocations ............................................. 240 1 /i3riqgrassive by Nature d d Rural Initiatives/Planning Advisory Committee Meeting Friday, December 3, 2021 1.00 P.M. Meeting to be held in-person/electronically. Agenda 1. Approval of Agenda 2. Approval of the Minutes from August 31, 2021 3. Disclosure of Pecuniary Interest and the General Nature Thereof 4. Discussion Paper #4 — Housing and Affordability — Manager of Planning 5. Community Grant Program Final Report Summary — Manager of Administrative Services 6. 2022 Community Grant Program Allocations— Chief Administrative Officer 7. Correspondence 8. Date of Next Meeting 9. Adjournment `a Zoloyd,��/ El i t DRAFT MINUTES Rural Initiatives/Planning Advisory Committee Meeting Date: August 31, 2021 Location: The meeting was held in a hybrid in-person/electronic format with Committee Members and staff participating as indicated below. Time: 9: 00 A.M. Attendees: Members of the RuralInitiatives/Planning Advisory Committee Councillor Ed Ketchabaw, Chair (in -person) Councillor Sally Martyn (electronic) Councillor Dominique Giguere (in -person) Donna Lunn (electronic) Warden Tom Marks (in -person) Elgin County Staff Chief Administrative Officer, Julie Gonyou (in -person) General Manager of Engineering, Planning & Enterprise, Brian Lima (in -person) Manager of Planning, Nancy Pasato (in -person) Manager of Administrative Services, Katherine Thompson (in -person) Legislative Services Coordinator, Jenna Fentie (in -person) Legislatives Services Coordinator, Carolyn Krahn (in -person) 1. Call to Order The Rural Initiatives/Planning Advisory Committee met this 31St day of August, 2021 at 9:12 A.M. 2. Approval of Agenda Moved by: Warden Marks Seconded by: Councillor Martyn Resolved that the agenda be approved as presented. - Motion Carried. 3 Zoloyd,��/ El n 3. Adoption of Minutes Moved by: Councillor Giguere Seconded by: Councillor Martyn Resolved that the minutes of the previous meeting be adopted. - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Discussion Paper #3 — Manager of Planning The Manager of Planning presented a discussion paper on the Elgin Natural Heritage Systems Strategy, Source Water Protection, and Environmental Policy Amendments. Moved by: Councillor Martyn Seconded by: Councillor Giguere RESOLVED THAT the discussion paper be approved as amended; THAT it be circulated to the Local Municipal Partners for their review and consideration; THAT a public meeting or meetings be held in order to gather feedback from the public; and THAT this feedback be shared with the Committee and Council in order to help determine options for implementation. - Motion Carried. 6. Community Grant Program Updates and 2022 Community Grant Program Launch — Manager of Administrative Services The Manager of Administrative Services provided an update on the status of festivals, events, and programs organized by community services providers and funded by the Elgin County Community Grant Program. The Manager of Administrative Services also presented the 2022 Community Grant Application packages to the Committee for their review and endorsement. 4 Zoloyd,��/ El n Moved by: Councillor Martyn Seconded by: Councillor Giguere RESOLVED THAT the August 19th, 2021, report titled, Community Grant Program Updates and 2022 Community Grant Program Launch, submitted by the Manager of Administrative Services, be received and filed for information; THAT the modified grant requests be considered after submission of the grant recipients' final reports; THAT staff be directed to request the return of grant funds from events that have been cancelled; and THAT the Community Grant Program application packages Community Services and Festivals and Events be approved and that staff proceed with implementation of the 2022 process beginning on September 1, 2021. - Motion Carried. 7. Correspondence None. 8. New Business None. 9. Date of Next Meeting The Committee will meet again on September 14, 2021 at 1:00 P.M. 10. Adjournment Moved by: Councillor Martyn Seconded by: Councillor Giguere Resolved that the meeting adjourn at 9.59 A.M. - Motion Carried. ,1 Zoloyd,��/ El n Julie Gonyou, Ed Ketchabaw, Chief Administrative Officer/Clerk. Chair. RIIIII IIIIII n elllli �� County of E��g��n Rn 5 Year R °° 0 u si g a d Aillillfl""fo��rdab'11'111"ty NoveIII e r d xc utiiv Summary.................................................................................................................................3 liuntirdu tii un...............................................................................................................................................4 Ih•l usliung and Affoirdalblilility - lintir du tii un...........................................................................................5 it vii inn ii ll PoIllicy, Gulidell1knes & Off ii ii ll P11ain PoIllicy ....................................................................... 7 rbe Planning Act, and Proviinciiall Policy Statement ent (PPS).............................................................. 7 Ontario's Long-..f rmn Affordable Housing Strategy ........................................................................... 8 I\A uniiciilprall ...rooiIs for Affordable Housing .............................................................................................. 0 County Of Elgin Offlciiall Plan (OP)........................................................................................................0 Housing and Homelessness Need's Assessment ent for St..'rhomnras and Elgin County (2013) and Long-..f rmn St..rhomnras-EIlgiin Affordable SOcllall Housing Strategy (201)..............................10 Elgin County Housing & Homelessness feeds Assessment ent(2021)...........................................11 Adjacent Co until s/Iftniiciip alliitii s.......................................................................................................12 Cityof London...................................................................................................................................12 OxfordCounty...................................................................................................................................13 MiddlesexCounty.............................................................................................................................13 Municipality of Chatham Kent.........................................................................................................13 Toolls and PoIllicy Olptlions for Affoirdalblie IIh•l uiiung........................................................................15 Secondary Dwelling Uniits/Garden Slullt s........................................................................................15 Community Improvement ent Plans ........................................................................................................16 Demolition Control Areas ....................................................................................................................18 I\A1xed-Use Development, Increased Density, Conversion Of Non-R sid ntllcall Buildings, IVliiniimnumn and IVlraxiimnumn Development Standards ..........................................................................18 Additional Affordable Housing ...frarg is and Criteria ........................................................................19 Cinn li u ii un............................................................................................................................................... 21 I1:31ilbllli gir 1phy............................................................................................................................................22 8 Executive i i r As part of the County's Official Plan 5-Year Review process, several key topics were identified. These identified topics warrant a larger review and analysis. Affordable housing is a broad term which encompasses a range of housing types. It includes both low-cost market housing for homeowners and renters, and non -market housing available at subsidised rates. The County is seeing a stronger demand for a larger variety of housing types and sizes to meet the diverse range and needs of residents and workers. The discussion paper will look at Provincial and local policies that refer to affordable housing, and what policies and tools have been implemented in surrounding municipalities. The paper will also review a range of planning and financial tools that are available to encourage the creation of affordable housing. When reviewing this document, questions to ask include: • How can the County encourage more affordable housing units? • Is the County willing to invest monies in incentivizing affordable housing? • What tools and policies ensure affordable housing are the best fit for the County? 9 An Official Plan is a legal statutory planning document required by the province that describes a municipality's land -use strategy. The County of Elgin's Official Plan includes the vision, goals and policy directions of the County, as established by the community, and provides guidance for land use planning decisions including: locations for settlement areas, agricultural lands, and natural heritage; when and in what order parts of our communities will grow; and protection for agricultural, mineral and environmental resources. The purpose of an Official Plan 5-Year Review update is to ensure that the community vision/values, directions, policies and actions in the Plan reflect changes and meet the needs of the community for the future, and to review for consistency with the Provincial Policy Statement. Through the public and surveys responses, and stakeholder discussions, several key topics were identified. These identified topics warrant a larger review to understand the current issue, review the background and history, provide a summary of what provincial and neighbouring municipality policy and /or practices exist, and provide possible recommendations for potential policy changes. This discussion paper will be circulated and reviewed by the public, stakeholders and local municipalities, and comments and feedback on this report will be solicited. Recommendations stemming from this report and feedback received will result in draft policy changes to the County Official Plan. Ilf i Housing is a fundamental human need. The challenges associated with providing housing, and people accessing housing, has grown over the last decade. The challenge is twofold — ensuring adequate supply, and ensuring affordability. As housing prices and rents have risen faster than household incomes, coupled with insufficient supply of certain types of housing, this is creating a widening affordability gap. Affordable housing is a broad term which encompasses a range of housing types. It includes both low-cost market housing for homeowners and renters, and non -market housing available at subsidised rates. Providing affordable housing in a community means that families and individuals of all income levels and lifestyles can find suitable and adequate places to live without spending a disproportionate percentage of their income on housing. Based on a definition from the Canada Mortgage and Housing Corporation (CMHC), to be affordable, a household should not spend more than 30 percent of their gross income on shelter costs. This definition has also been used within the Provincial Policy Statement (PPS). Municipalities must be consistent with the PPS in their land use planning and development decisions. The County is seeing a stronger demand for a larger variety of housing types and sizes to meet the diverse range and needs of residents and workers. The PPS recognizes the importance of accommodating for a variety of housing types by ensuring adequate land supply, locating housing where infrastructure and services are available or planned, and allow infill and intensification to occur. The County's Official Plan also recognizes the importance of increasing the inventory of residential units and the opportunities for first- time homeowners by providing for a mix of housing types. Based on information from 2016 Statistics Canada, the current housing stock in the County is primarily made up of single detached dwellings, which account for 78% of housing. About 14% of dwelling units are located in apartment buildings or multi -unit buildings (such as duplexes). Approximately 75% of housing in Elgin is owner -occupied housing, while 25% of the housing stock is rented. For the purposes of this report, we will look at tools available to encourage more "market" housing, defined as private housing for rent or sale where the price is set in the is open market within the County of Elgin. This report will not address options to encourage "non -market" housing, generally defined as housing where the price is not set by the open market, often subsidized through a variety of ways, including senior government support, and often managed by various operators, such as emergency housing, public housing run by a level of government, or not -for -profit and co-operative housing. im F e (Planning Act, and (Provincial (Policy Statement (PIPS) The Planning Act has a significant impact on the production of housing in a municipality. Several sections in the Act relate directly to the provision of housing, particularly items such as affordable housing, density, secondary units, and zoning. The Provincial Policy Statement (PPS) is issued under Section 3 of the Planning Act. Under Section 1.0, Building Strong and Healthy Communities, healthy, liveable and safe communities are sustained by: ....b) accommodating an appropriate affordable and market -based range and mix of residential types (including single -detached, additional residential units, multi -unit housing, affordable housing and housing for older persons), employment (including industrial and commercial), institutional (including places of worship, cemeteries and long-term care homes), recreation, park and open space, and other uses to meet long- term needs, - Section 1.4 of the PPS requires planning authorities to provide for an appropriate range and mix of housing options and densities to meet projected market -based and affordable housing needs of current and future residents of the regional market area by establishing and implementing minimum targets for the provision of housing which is affordable to low- and moderate -income households and which aligns with applicable housing and homelessness plans. However, where planning is conducted by an upper - tier municipality, the upper -tier municipality in consultation with the lower -tier municipalities may identify a higher target(s) which shall represent the minimum target(s) for these lower -tier municipalities. The PPS defines both "affordable housing" and "housing options", and provides direction for municipal policy related to each. In the PPS, "Affordable Housing" means: • In the case of ownership housing, the least expensive of: o housing for which the purchase price results in annual accommodation costs which do not exceed 30 percent of gross annual household income for low and moderate -income households; or o housing for which the purchase price is at least 10 percent below the average purchase price of a resale unit in the regional market area. • In the case of rental housing, the least expensive of: 13 o a unit for which the rent does not exceed 30 percent of gross annual household income for low and moderate -income households; or o a unit for which the rent is at or below the average market rent of a unit in the regional market area. In 2020, the Provincial Policy Statement underwent another round of revisions, including those specifically related to housing affordability. This included defining the term "housing options" to recognize a greater mix of housing types, including additional residential units. Additionally, a 15-year supply of land to accommodate residential development, rather than 10-year, was required through the amendments. As defined by the PPS, "Housing Options" means: A range of housing types such as, but not limited to single -detached, semi-detached, rowhouses, townhouses, stacked townhouses, multiplexes, additional residential units, tiny homes, multi -residential buildings. The term can also refer to a variety of housing arrangements and forms such as, but not limited to life lease housing, co -ownership housing, co-operative housing, community land trusts, land lease community homes, affordable housing, housing for people with special needs, and housing related to employment, institutional or educational uses. Ontario's I1....ong_"'Ferrn Affordable I iou ing Strategy In 2010, the province released the Long -Term Affordable Housing Strategy (LTAHS) which set out a roadmap to address housing needs by creating a flexible, community - centered approach to building healthy strong communities. In 2016, updates to the strategy were introduced, with a vision that "every person has an affordable, suitable and adequate home to provide the foundation to secure employment, raise a family and build strong communities" (Ontario, 2016). The update included the following goals: • Develop an appropriate and sustainable supply of housing; • Create an equitable, portable system of financial assistance; • People -centered, efficient housing programs; • Develop an Indigenous Housing Strategy; • End homelessness; and • Achieve an evidence -informed system. 14 Municipal Fools for Affordable I iou ing The Ministry of Municipal Affairs and Housing (MMAH) developed a handbook to assist municipalities in providing information on the planning and financial tools available to encourage and support the development of affordable housing in their communities. It provides descriptions of the tools and examples of best practices that some municipalities have used to increase the range and mix of housing types, to provide opportunities for more affordable housing development, and to make the construction of affordable housing more financially viable. County of Elgin Official (Plan (OP) The County Official Plan contains various policies on housing and affordable housing. Policy C1.3 provides goals for the County with regards to housing, including monitoring and ensuring that there is a 20 year supply of land for residential development with sufficient water and wastewater capacity, ensuring the provision of an appropriate range of housing types and densities, encouraging opportunities for mixed use development in appropriate locations, encouraging the use of surplus public lands for affordable housing, encouraging the development of seniors housing and the provision of alternative forms of housing for special needs groups, supporting universal physical access, encouraging development and redevelopment at higher densities to maximize infrastructure, and encouraging the redevelopment of brownfield properties and incentives. The County Plan also contains policies related specifically to ensuring affordable housing (C1.3.3). The minimum target for the provision of affordable housing is 20%. Affordable, as defined by the PPS and the County OP is- - housing for which the purchase price results in annual accommodation costs which do not exceed 30 percent of gross annual household income for low- and moderate -income households; or - housing for which the purchase price is at least 10 percent below the average purchase price of a resale unit in the regional market area. - in the case of rental housing, the least expensive of a unit for which the rent does not exceed 30 percent of gross annual household income for low- and moderate - income households, or a unit for which the rent is at or below the average market rent of a unit in the regional market area. I iou ing and I iomelessness INeeds Assessment for St. "T'homas and Elgin County (2 13) and I1....ong_"'I"errn St. "'I"horn -Elgin Affordable & Social I iou ing Strategy (2018) The 2013 Housing and Homelessness Needs Assessment for St. Thomas and Elgin County is a 10-year Housing and Homelessness Plan which details the long-term vision for the provision of housing and homelessness services, and includes an assessment of current and future housing needs in service areas, provides objectives and targets related to housing needs, a description of the measures proposed to meet the objectives and targets, and a description of how progress will be measured. Several land use planning recommendations were provided in the report, including permitting additional residential units, OP policy that supports the development of new affordable rental housing, advocating for commitment from municipal and provincial governments, and school boards, for a more flexible approach to utilizing publicly owned lands for affordable housing, and increasing the number of rent supplements available. The 2018 Strategy was developed to increase affordable housing supply to meet projected need. In addition, this strategy looked at how the St. Thomas and area municipalities within Elgin County can preserve the existing supply of social and supportive housing. Recommendations for Elgin County included: • Continue to use the PPS' definition within its existing planning policies so that they conform with provincial policies, and also encourage local municipalities to adopt the PPS' definition of affordable housing; • Area municipalities should implement an Affordable Housing Community Improvement Plan for areas that are appropriate for new multi -residential developments such as villages, settlement areas etc.; • Area municipalities should provide a waiver or grant for the development charges required by eligible affordable housing developments; • Area municipalities should implement a 20-year Property Tax Increment Financing program for eligible affordable housing developments; • Area municipalities should explore the feasibility of creating an affordable housing trust fund to provide capital funding to eligible developments; • To help promote the creation of second units, area municipalities should consider providing modest capital funding grants (under $25,000 per unit) to interested and suitable home owners; IV - Area municipalities within the County create municipal housing facilities by-laws to provide incentives for future affordable housing developments; - Area municipalities should amend their Official Plans to define and permit second units in single detached, semi-detached and townhouse units.; - The zoning by-laws for area municipalities should outline where second units can be created and to outline appropriate development standards for second units; - A monitoring or registration program should be established so that area municipalities can monitor the number and location of legal second units; - To help generate awareness and interest among homeowners, it is recommended that area municipalities create an education program that promotes the creation of second units in newly built and existing dwellings; - Area municipalities should explore the conditions in which it would permit garden suites if they currently do not a permitted use within their respective zoning by- laws. For municipalities that do contain provisions regarding garden suites, it is recommended that they be updated to conform to Section 39 of the Planning Act; - The County and Area Municipalities should strengthen their affordable housing targets to promote a greater variety of ownership dwelling types and tenure; - Area municipalities should complete the outstanding components of the municipal assessment report that is required to implement Inclusionary Zoning policies. In particular, this work should focus on the potential impact that such policies would have on the housing market and local home builders; and - Area municipalities should amend their respective Official Plans and Zoning Bylaw to implement the inclusionary zoning policies and standards as identified in provincial legislation. Elgin County Iriou ing & I iomelessness INeeds Assessment (2 21) The Housing and Homelessness Needs Assessment Report was commissioned by the West Elgin Community Health Centre (WECHC) on behalf of the Dutton Dunwich West Elgin Housing Stability Coalition and funded by St. Thomas Elgin Social Services. The goal of the report is to better understand the short, medium, and long-term needs for housing and homelessness in the rural municipalities of Elgin County, Ontario. A summary of the policy recommendations stemming from the report include the following: Include a requirement for affordable housing as a percentage of development in municipal Official Plans. Ensure `affordability' is defined. A specific target of 20% of 17 future development including affordable housing become a standard target across municipalities; • Amend zoning by-laws to support housing supply by increasing density and multi- unit residential permissions as of right, and reduce parking requirements to lower development costs and increase the amount of land available for affordable dwelling units on a site; • Support and promote the creation of Second Units for new and existing development as -of -right; • Explore municipal incentives to support the creation of affordable housing, such as capital funding and grants, development fee waivers/exemptions, leveraging municipal land, and fast -tracking planning approvals; and • Develop a policy to review municipal and County land for housing suitability prior to selling it on the general market. Other Service and Community recommendations include advocating for increased funding to support both urban and rural areas, exploring opportunities to increase rural transit and introduce virtual supports, use planning and legislation tools and community engagement, communication, and education to address community concerns with affordable housing/barriers, approach community groups and non -profits to see if they have land suitable for housing, and work with community organizations to develop affordable housing proposals for specific sites to prepare for future proposal calls for government funding. Adjacent Counties/IMunicilifie The policies related to housing and affordability were reviewed for adjacent counties, such as City of London, Oxford County, Middlesex County, and Chatham -Kent. City of London The London Plan contains multiple policies related to ensuring housing affordability, including a target of 25% of new housing is to be affordable to low- and moderate -income households. Secondary plans and larger residential development proposals should include a 25% affordable housing component through a mix of housing types and sizes, and 40% of new housing units within a secondary plan, and lands exceeding five hectares in lands outside of any secondary plan, should be in forms other than single detached dwellings. Other tools include building height and densities which may be increased, in conformity with bonus zoning provisions, to support the provision of affordable housing in planning and development proposals. 18 The City has also adopted an Affordable Housing Community Improvement Plan (CIP) which includes a Development Loan Program that provides financial assistance to off -set the up -front costs associated with the development of new affordable housing, and an Additional Residential Unit Loan Program, that provides financial assistance to off -set costs associated with creating new additional residential units and to improve the affordability of home ownership. Oxford County Oxford County's Official Plan sets a minimum target of 20 percent of all housing in the County which is to be affordable housing. The policies of the Plan are designed to provide opportunities to develop a variety of housing required to meet the needs of County residents including ownership and rental housing, affordable housing and specialized housing. Other policies in the OP include facilitating the creation of new dwelling units through development and residential intensification, designating sufficient lands on a City-wide basis, for municipal unit accommodation to meet projected housing needs, and monitoring benchmarks for affordability on an annual basis and during each 5-year review of this Plan. There is no CIP for Affordable Housing in Oxford County at this time. Middlesex County Middlesex County's Official Plan sets a minimum target of 20 percent of all housing in the County which is to be affordable housing. In the case of ownership, affordable housing is considered to be homes where the purchase price is at least 10 percent below the average purchase price of a resale unit in the regional market area. The County will monitor the prices on an annual basis and adjust the OP as necessary. All local municipalities are encouraged to develop affordable housing targets that are generally consistent with the County's targets. There is no CIP for Affordable Housing in Middlesex County at this time. Municipality of Chatham Kent The Municipality has established the following targets related to affordable housing- - 25% affordable housing, including 2% for supportive housing; and - 5% accessible housing, fully modified to meet Chatham -Kent Facility Accessibility Design (FAD) requirements. The Municipality encourages the provision of affordable housing through supporting increased residential densities, ensuring a full range of housing choices and land supply, allowing for intensification and redevelopment, streamlining the planning process, and considering innovative and alternative residential development standards that facilitate affordable housing and a more compact development form. There is no CIP for Affordable Housing in Chatham -Kent at this time. M Tools and I III iii tiiions foir AffoirdableHousiling i A range of planning and financial tools are available to encourage the creation of affordable housing. An overview of these potential tools and policy options is provided below. Secondary IDwelling Units/Garden Suites Second units are one of the most inexpensive ways to increase the stock of affordable rental housing and integrate affordable housing throughout the community, while maintaining neighbourhood character. Second units can provide practical housing options to meet specific needs, including increasing housing choices for low- and modest -income households, accommodating an aging population who wish to live independently but also benefit from the support of having their extended families nearby. Second units — also known as accessory or basement apartments, secondary suites or in-law flats — are self-contained residential units with kitchen and bathroom facilities within dwellings or within structures accessory to dwellings such as coach houses or laneway garages. In many cases, second units provide an important source of affordable housing for low and moderate -income households at what are typically some of the most affordable rental rates. The Minister of Municipal Affairs and Housing introduced Bill 108, More Homes, More Choice Act, 2019 on May 2, 2019. One of the intentions of Bill 108 was to address the housing crisis in Ontario by minimizing regulations related to residential development through changes to various Acts dealing with the planning process, including reducing fees related to development, by reducing the number of services that may be subject to development charges and shortening the timelines for the approval of many planning applications. The Ministry identified affordable housing as a "fundamental need" and additional residential units were identified as one of the least expensive ways to increase the supply of affordable housing while maintaining neighbourhood character. One of the changes to the Planning Act made by Bill 108 was to permit up to two additional residential units on properties containing a single detached, semi-detached or row house residential dwelling. An additional residential unit is currently permitted (as a result of previous changes from Bill 138) in any single detached house, semi-detached Q house or row house OR in a building ancillary to any single detached house, semi- detached house or row house. Through changes made by Bill 108, an additional residential unit would be permitted in any single detached house, semi-detached house, or row house and in an ancillary building. This would allow for a maximum of two additional residential units per property, for a total of three units on a property. These changes to the Planning Act require that Municipal Official Plans and Zoning Bylaws must contain provisions permitting additional residential units. This has the effect of potentially allowing a total of three dwelling units on the same property — subject to applicable provisions in the Ontario Fire Code, Building Code and municipal by-laws. This change will require municipalities to identify appropriate areas for second units within both existing developments, as well as in new development areas. Municipalities are responsible for determining where second units are appropriate, as well as the appropriate standards for second units. Second units can be developed both within existing residential communities, or as part of new residential development and must comply with any applicable laws such as the Building Code, the Fire Code and property standards by-laws. The development of a second unit may require a building permit. Garden suites, also commonly known as granny flats, are one -unit detached residential structures which contain bathroom and kitchen facilities, are designed to be portable, and are accessory to the existing residential structure. Garden suites are an affordable housing type, in part, because they do not necessarily require the purchase of land as they are ancillary to existing dwellings, and are relatively inexpensive to install as they are often constructed off -site or made from pre -fabricated materials. Garden suites are especially suitable for some groups such as seniors because they provide affordable housing and enable older adults to live independently while receiving informal support from family members or a caregiver in an independent unit. Municipalities can pass temporary use by-laws authorizing garden suites as a temporary use for up to 20 years. Municipalities can also extend the temporary authorization for garden suites by further three-year increments, as needed. Community Improvement IPlan A Community Improvement Plan (CIP) is a tool that allows a municipality to direct funds and implement policy initiatives toward a specifically defined project area. Section 28 of W the Planning Act gives municipalities that have enabling policies in their official plans, the ability to prepare Community Improvement Plans. Community Improvement Plans are intended to encourage revitalization initiatives and/or stimulate development and redevelopment. Once implemented, the Plan allows municipalities to provide tax assistance, grants or loans to assist in the revitalization of lands and/or buildings within the defined Community Improvement Project Area (CIPA). Subsection 28(1.1) of the Planning Act provides that "community improvement" includes the provision of affordable housing. Municipalities can consider using CIPs to provide for grants or loans in relation to the provision of affordable housing within CIP project areas. In some instances, loan agreements between municipalities and landowners have required that specified properties be maintained as affordable housing. Upper -tier municipalities and local municipalities can adopt CIP's relating to affordable housing, and coordination can occur between the upper and local municipality by participating in each other's grant or loan programs. Through Community Improvement Plans, municipalities can focus public attention on local priorities and municipal initiatives, target areas in transition or in need of repair, rehabilitation and redevelopment, facilitate and encourage community change in a co- ordinated manner, and stimulate private sector investment through municipal incentive - based programs. Examples of tools that can be implemented through CIP's include: • reduction in planning fees, which can reimburse municipal fees for developments that meet the definition of affordable housing in the CIP; • tax increment grants, which are based on the difference between property taxes collected on a property before development and the estimated taxes that will be collected after development; • deferral of development charges, where applicable; • building permit fee deferral, reduction, or exemption; and • parking and parkland fee reductions. CIPs do not require provincial approval. However, in accordance with the Planning Act, municipalities must consult with the Ministry of Municipal Affairs and Housing on the preparation of proposed plans, and must provide the Ministry with notice of adoption of a CIP. 23 Demolition Control Areas Section 33 of the Planning Act allows municipalities the ability to establish demolition control areas, which can include both ownership and rental properties, as well as properties with less than six units. Once demolition control areas are established, landowners must obtain a demolition permit prior to demolishing the whole or any part of a residential property within the area. Within demolition control areas, municipalities can refuse to issue a demolition permit unless a building permit has been issued to erect a new building on the site. This framework can assist a municipality with maintaining residential properties, including affordable housing. Demolition control areas can encourage owners to maintain viable housing stock. They can also allow municipalities to regulate demolition while considering and developing new land use policies for an area, such as an area in transition, where it may be appropriate to maintain existing affordable housing stock and promote new housing opportunities, while also promoting other uses to help revitalize the area. The Municipal Act 2001 provides authority for municipalities to enact by-laws to regulate the conversion of existing residential rental units. Mixed -Use Development, Increased Density, Conversion of (Non-FRe idenfial Buildings, , IMinirnurn and IMaxirnurn Development Standards Mixed use development is characterized as development that blends two or more uses within a single building or buildings, such as residential, commercial, institutional, and/or industrial uses. This allowance for multiple land uses to be combined within a single development or across a designated area can create new housing opportunities in areas where such opportunities may have not previously existed. Mixed use developments can promote housing diversity and more compact, walkable neighbourhoods that are integrated with key community needs, like commercial and service uses. It also has the potential for offering cost savings to developers in the form of shared parking arrangements and shared costs for building operation and maintenance. An example of mixed -use developments are typically found in the downtown of cities and towns, where there may be commercial uses at grade, with residential uses behind or above. Encouraging these existing downtown uses to diversify, the retention of buildings, or ensuring new development takes the form of mixed -use development in local Official Plans can help to provide additional residential units in accessible areas. 24 Increasing density through reduced lot or unit size can reduce per unit housing costs and provide for more effective use of infrastructure, while still considering compatibility with the surrounding area. Increasing density on under-utilized sites can help to increase a community's housing stock, accommodate population growth and increase a neighbourhood's population. Within built-up areas, there may be potential for affordable housing above ground level commercial space and for infill development. Building form and design can provide more opportunities for affordable housing through alternative house forms which can decrease development costs through higher densities. Alternative building forms can range from row houses, to triplexes, fourplexes and stacked townhouses, to low, mid -range, and high-rise apartments. Converting non-residential buildings located in suitably designated areas into affordable housing by renovating and reusing existing buildings can result in more inclusive neighbourhoods, and is generally considered to be more cost-efficient than new development, as the building shell is already in place and the site is usually serviced. By using minimum or maximum standards in local zoning by-laws for residential or mixed -use buildings and development, municipalities can provide for more compact forms of development that provide more opportunities for affordable housing units. Development standards can affect the price of housing construction and can contribute to lowering the costs for housing development. More efficient built forms which contribute to lower base costs for housing development can be achieved through bylaw standards for minimum building height and density. For instance, establishing minimum density and height standards generally has the effect of reducing land and site development costs as costs can be spread over a larger number of units. Other benefits include improving the use of community resources such as public transit, utilities, existing road and sidewalk networks, and greenspaces, while expanding the number of potential customers for area businesses. Additional Affordable I iou ing Fargets and Criteria The County and local municipalities could consider requiring a higher percentage of affordable housing per development/subdivision. Currently, the requirement is 20%, but this could be increased to 25% or even 30%. The local and County OP could also add criteria for affordable housing, such as quantifying a percentage of unit types within certain sized subdivisions, limiting unit sizes or even unit amenities (e.g. no garages to help reduce unit costs), require a percentage of new development that must remain rental, and include policy to minimize rental conversions to condominium. Applicants would need to demonstrate at time of submission how the targets within the Official Plan are being met. 41 Conclusion Affordable housing is a concern amongst the residents of Elgin County and has been raised through the Official Plan review consultation process. The challenges associated with providing acceptable housing is twofold — ensuring adequate supply, and ensuring affordability. As housing prices and rents have risen faster than household incomes, coupled with insufficient supply of certain types of housing, this is creating a widening affordability gap. This report provides possible policy options that the County can consider, ranging from refinement of current policy, to implementing new tools to encourage more affordability across the County. Circulation and public engagement is recommended as the next step, to understand public, stakeholder and local municipal comments and preferred solutions. These comments will be compiled for review by County Council, where a preferred option or a combination of preferred options will be determined. Ultimately, any policy recommendations as result of municipal, public and stakeholder consultations will need to be approved by the Ministry of Municipal Affairs and Housing (MMAH), the Approval Authority for any County of Elgin Official Plan amendments. 27 II„ iii b111 11logiraphy Government of Ontario. 1990. Planning Act R.S.O. 1990. Government of Ontario. 2020. Provincial Policy Statement, 2020. Statistics Canada. 2016. Structure By Tenure 2016 Census, Elgin County, 2016. Ministry of Municipal Affairs and Housing. 2016. Ontario's Long -Term Affordable Housing Strategy, 2016. Ministry of Municipal Affairs and Housing. 2011. Municipal Tools for Affordable Housing, 2011. County of Elgin. 2013. County of Elgin Official Plan, Consolidated Version 2015. Tim Welch Consulting Inc., Lapointe Consulting and Deb Ballak. 2013. Housing and Homelessness Needs Assessment for St. Thomas and Elgin County, 2013. Tim Welch Consulting Inc. 2018. Long -Term St. Thomas -Elgin Affordable & Social Housing Strategy, June, 2018. Tim Welch Consulting Inc. 2021. Elgin County Housing & Homelessness Needs Assessment, October, 2021. City of London. 2016. The London Plan, December 2016. City of London. 2020. City of London Affordable Housing Community Improvement Plan, January 2020. County of Oxford. 1995. The Oxford County Official Plan, Consolidated Version 2021. County of Middlesex. 1997. Middlesex County Official Plan, Consolidated Version 2006. Municipality of Chatham -Kent. 2005. Chatham -Kent Official Plan, Consolidated Version November 19, 2018. 28 1100 (4 r �10ow- w . rij Progressitee", by Nature RECOMMENDATION: 1 REPORT TO RURAL INITIATIVES AND PLANNING ADVISORY COMMITTEE FROM: Katherine Thompson, Manager of Administrative Services/Deputy Clerk DATE: November 15, 2021 SUBJECT: Community Grant Program Final Report Summary THAT the November 15th, 2021, report titled, Community Grant Program Final Report Summary, submitted by the Manager of Administrative Services, be received and filed for information. THAT the Rural Initiatives and Planning Advisory Committee provide direction on the eligibility of organizations for the 2022 Community Grant Program based on submitted final reports. INTRODUCTION: All organizations who received funding from the Community Grant Program (CGP) are required to submit a final report to the Rural Initiatives and Planning Advisory Committee detailing how the funds received were spent and providing an evaluation of the event/program successes. These reports are due either 60 days after the completion of the program or event, or by November 1 of each calendar year. Organizations who do not submit a final report are ineligible to receive funding in subsequent years. DISCUSSION: To ensure accountability and transparency, final reports from organizations who have received the Community Grant Program funding will be published on the County's website as part of a Rural Initiatives and Planning Advisory Committee agenda and reviewed by the Committee before funding for the subsequent year is allocated. These final reports must detail how each organization used the funds they received from the County of Elgin, how successful the program or event was, how well the organization was able to reach its target audience, how impactful the event was/how many W1 2 participants were in attendance, how persons with disabilities were engaged and accommodated, and if the program followed the schedule and dates proposed in the original application. Organizations are also required to provide financials related to their event or program and include any metrics gathered. In 2021, the RIPA Committee approved a fillable Final Report Template to standardize the process and provide clear direction to grant recipients regarding the type of information required. The 2021 Community Grant Program Final Reports are attached to this report and a brief summary is included below. Note: Over the course of 2021, restrictions on events and programs as a result of the COVID-19 pandemic were constantly changing providing a moving target for event and program organizers. These challenges caused organizations to change direction in order to comply with provincial restrictions of the time and ensure public health and safety protocols were followed. Due to the continued challenges presented by the pandemic, some events were cancelled entirely and others were required to deviate from their originally planned programming. Second Stage Housing Programs went ahead as planned. STEAM Centre Programs went ahead as planned. Multi -Service Centre Programs went ahead as planned. 4-H Association Funds were utilized to upgrade website and pay for zoom fees to host programs virtually. Remaining funds used for awards program. Some 4H programming was held in person. Aylmer and East Elgin Agricultural The event went ahead as planned with Society the first panel of the mural unveiled on August 21 st and other panels painted in subsequent weeks. Bayham Beachfest The only portion of the event which went ahead as planned was the fireworks on August 1 st Bayham Historical Society The Bayham Historical Society had previously advised the Committee of their modified event for the fall. The BHS purchased pumpkins and craft supplies for children and hired Dotsy the Clown as part of an event in October. C.A.L.I.P.S.O. Port Stanley The event was cancelled, and the organizers returned the cheque. No Final Report is attached or required. Kip 3 Port Burwell Periscope Playhouse The Playhouse moved forward with their planned events with some modifications. Their opening dated was pushed back from May 29t" to July 5t" Port Stanley Festival Theatre Their event was rescheduled for the weekend of October 28t"-30t" but otherwise went ahead as planned. Wallacetown Agricultural Society The Wallacetown Fair was cancelled, but the Agricultural Society utilized the funds received for a modified event that included community fireworks and was held on October 30t". Shedden Agricultural Society The fair was cancelled; however, the Shedden Agricultural Society held a modified youth program and $700 of the funds were utilized for prizes and the balance was returned to the County. Rodney Aldborough Agricultural Society The fall fair was cancelled. Funds were utilized instead to host a drive through dinner, parade, food truck and live music event. Elgin -Middlesex VON Seniors Day in the Seniors Day in the Park was cancelled. Park Organizers advised staff and funds were not sent. No Final Report is attached or required. Elgin County Plowmen's Association A downscaled plowing match was held on September 11 t" According to the Community Grant Program Funding Agreement, which was signed by all grant recipients, each organization agreed to use the grant funds only for the purposes stated in their original application and to notify the County if there was a change in their application or planned event. The agreement states that it will be terminated and the organization must repay the grant funds under the following circumstances: • Failure to notify the County of any changes to the planned event or program, • Use of grant funds for purposes other than the stated purposes, or • Cancellation of the event or program. In July of 2021, the Committee requested staff reach out to the organizations who received funding to determine progress on their programs and events. On August 31, 2021 the Committee received and interim report which acted as notice for the Kai 0 modification of many of these programs and events. The Committee indicated they would determine eligibility for 2022 grants based on Final Reports received in November. FINANCIAL IMPLICATIONS: There are no financial implications associated with the review of Community Grant Program Final Reports. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin ❑ Ensuring alignment of ❑ Planning for and ❑ Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services ® Exploring different ❑ Fostering a healthy now and in the future. ways of addressing community need. ® Engaging with our community and other stakeholders. environment. ® Enhancing quality of place. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: ® Delivering mandated programs and services efficiently and effectively. If the Committee deems an organization ineligible to receive funding in 2022 based on their 2021 Final Report a letter will be sent to said organization informing them of the Committee's decision. CONCLUSION: Staff are requesting that the Committee review the attached Community Grant Program Final Reports to determine eligibility of organizations for 2022. Kea All of which is Respectfully Submitted Katherine Thompson Manager of Administrative Services Approved for Submission Julie Gonyou Chief Administrative Officer 33 Community Grant Program (CGP) Final Report 2021 Background Organization: 5t Thomas Elgin Second Stage Housing Primary Contact: Email: secandstage,stessh@rcgers.com Phone: 519-637-2288 Please tell us which grant you received (check one): ❑ Community Services — Seed Grant 0 Community Services — Cultivate Grant ❑ Festival and Events — Seed Grant ❑ Festival and Events — Cultivate Grant How much funding did you receive from Elgin County in support of your program: $ 6,448 1.) Please briefly describe the program/service/festival/event that was funded through the Community Grant Program (CGP). tid.m—isutkm—r—Jrr—, T. d ...--- d.r. E.rt— 6_i{.I .`rrr SM—d..rand__Ar .a N er... d pap _n LAYW.--p..r8q-4ia5d.--drazy..d...Cirba._v6cMM!ti r.WWe. Th.—01.. '—d rAi.,71_—,.d W d-W Tm�J 11_.p i%,,pPl M^'Tr. -MWI.W*Wbmtr Fr *r Pt- trrf.w.T.- - --Y-- �q.r ww w —... r..qF Pre r+r-.rar — I . nrd.4. ---W _.. - st.a u eiY'� r,+• p.v.n. tiM1 WPpn OW PVT^-Q—TdXd-MV~d la tlIF.Pa. WINb"Y.F-G'aWcw+M`i 4R414011I�gXgrMlYb#R�r•r VNrFtr10YpaTaIrfafi�TWrwuryaTliq bFFp Trb Tr�RY.OX�4V p--.V s— Vkgdr.V—T—..--nrLMV-1i k. .e.eq-...—r.nr.nl.'P.raue.rraq per..np:.re-pl..m..+se..�.rrip rrr a NuMNOWUM D" lM.TW WIN PF-PF as rwa"Ta• Wv Wn XeY+ WW M" T■ PMPb wv r FWn""WW tlraw Pro —WkA Jul 4p.—"FFT'-P4. 14 TIFFrMr\R w1{WFTb IIR FIpIrIFrA pw— Fr L—v � 1M W-0y .LM. rl ar-iq epl..,e7aU,.rF Y t—d o r F Irw1' A4.rTry .. Yrlr.ruw LM vy a. Lw awn "h. A M.. on.atlkq eW r�FF pW.,. b tl,.werm a/rq -I r� natlerae_ ptl hwiw PFY-rortlierlvw erne M-Yi aLLMx.+e+dr� b[p� �erFulen 6urtl PR7w. xn aoneFq� LY�n arF L�� MFn'Y ud �rprn^�Fn Ni�F [HtlrFrtaF FW -- h mk 1r�w _h hwr — h�P ra} kNWRraLLnn-nWWo,ay n._rlCnwFwyda^Gdrlro�ano+taNwrarr. wvirl.w,rwlgMan7 riaY Perrorcwrr�n+uLn. T�wFF nn N+Iv.alu x[f1owkownra4rpera wa.>nP�fArtaoKVOTMWeaYTIF'-Frew lFF^aIFX TIFIFFrFFrrr,a �rFpP.o , r rppparkrn di- h. pWa-auWW `-"' eWr —6.4.d . tr0 4.1.afaa..N, -NA.,4mM2rar pula-Lr 0m iwyW+ hrf-Mad MrrmW r T. rr.di.n r,a.r. d.. �u.rn .� r."k.6r4.J� �.a� mlr..d..q.k6. W .nd.a 1M u..a.w �..- ..era paM..rder �aw4.!•r.�y lrn a 6ir.m,Lbre Frk+Irb.1Fe r,ira � d,p na Trs.. rr.r .rN.dFr.Y 1 a--aXaa.a,-r4q.��rsw+.rr�6 .er ud LbarYY� er mXadalC arW pftllYW rya a+eW Wiry a5 eY atlllrY. NN 6rW War, }iYlhi �W b X lriFe'r6 aNltl Vi W fNor Np! M. rWf W Nr, XdiYrl hYne.Fl66Gl5lrrNlnYed LMraa MF9FNPraa'a1 Iaaal Qa, NyaaYe aaT.-In`A, 6YYnFtaFFrd +earYlK V W N F,aWi XYI a!M MrrAR�..Ytl IC.IY2 -WaYrh 2.) Please confirm how this funding was used (please select all that apply): 0 Supplies ❑ Volunteer expenses ❑ Professional fees Direct Program Expenses Comments: Finandal Statements far the 2019-20 fiscal year and shows a detailed break down of the revenue and the expenditures. The 2019-20 Total Revenue was $3813,562 - Funding received from Ministry of Community & Social Services ($140,707) r Llnited Way ($36r000)r tent supplement ($21,600), fund development ($94r698 - which includes the donation from the The County of Elgin), rent income ($85,573 ), and other sources ($1.0& ). -We continue to have some funding challenges and need tore Ise $80,000 sc the staff can fully support the women and children. 34 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. 0 I confirm that CGP was not used for the aforementioned items. ❑ I'm not sure. Please indicate which expenses you are unsure of, and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ Deficit reductions ❑ Retroactive activity/program/event ❑ I cannot confirm that CGP was not used for the aforementioned items. Comments: 4.) Please briefly describe how successful your program/service/festival/event was. - Each woman is provided individual counselling, and group counselling. This is in addition to life skills groups, parenting support, referrals and advocacy offered at STESSH. - The program has a positive results in many aspects of their lives including: the ability to trust, sense of security, self-confidence, positive communication, self-control, and understanding of personal feelings, increased self-worth, and healthy coping strategies, sense of belonging and identity, and increased self-esteem. - STESSH's success is seen in the transformation of the women and children and how the support programs have helped them move past the trauma and abuse they have suffered, and watch them move together a family unit in a positive and healthy manner towards a new life with a safety plan and goals. - For every family who live at STESSH's residence, and use STESSH's programs and counselling, their lives are made safer. As the women and children transition out of STESSH's programs, they are given the knowledge, tools and safety plans to begin a new life free from violence. - Ultimately, each family that is impacted by support and counselling services offered by STESSH lessens the chance of them needing to rely on the government services for domestic violence, allowing for incremental systemic change, reducing costs and pressure off of these government services. 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e. number of participants). 31 women, and 41 children lived in the residence. The programs are offered according to the situation and need of each individual woman and child. With a 9 month average length of stay. K& 6.) Please tell us whether your program/service/festival/event was successful targeting areas of the County facing greatest need or greatest inequities. For twenty-seven years, St. Thomas —Elgin Second Stage Housing has offered the women of St. Thomas and Elgin County, in Southwestern Ontario, a safe place to re-establish their lives. The transitional residence offers women — with or without children — leaving abusive relationships, a secure and comfortable place to stay, support services, and the knowledge and tools they need to begin a new life free from violence. For people who are experiencing domestic violence, mandatory lockdowns to curb the spread of COVID-19 have trapped them in their homes with their abusers, isolated from the people and the resources that could help them. St Thomas Elgin Second Stage Housing has as well been facing some big challenges as the COVID-19 pandemic continues to evolve. Once moved in to STESSH, they may face the feeling of further isolation. As residents and their children are practice social distancing and try to keep their children busy, we have been adapting to this changing environment and have been continuing to support the families in our building while maintaining physical distancing, as well as continued virtually. With all of this in mind, we have needed to adapt our program substantially in order to ad -dress this changing environment and the needs of the women and children. The program we now offer has changed to a one on one support with each women as well as children's program is now organized by family. This is allowing us to address each woman and child that have unique needs based on their experiences, and staff need to be able to respond and provide individualized assistance. This program requires a greater amount of staffing hours. Having extra funding will allow staff to provide the right support and counselling, and have the resources available to assist every woman and child using our programs. 7.) Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, etc.) With the many stay at home at home orders instituted over the last year and a half as a result of the coronavirus pandemic, there have been many reports of an increase in family violence cases and St Thomas Elgin Second Stage Housing has been there throughout this difficult time to support the women and children of our community by providing transitional supports and housing to women, with or without children, who are leaving an abusive relationship. Through the funds we received, our Support Staff, we have been able to provide safe one on one support to the women and children of STESSH and the transitional women and children in the community. 8.) Did your program/service/festival/event increase participation and engage persons with disabilities? 0 Yes. Please tell us how in the comments section. ❑ No. Please tell us why you weren't able to accomplish this in the comments section. ❑ Not sure. Please explain in the comments section. Comments: Our program provides transitional supports and safe housing to women with or without children, who are leaving abusive relationships. Our affordable, well -maintained accessible twelve apartment complex offers a stable environment in which women may access a variety of supports to help them make long term plans for independent living. Information, support and practical resources are available to women regardless of age, colour, religion, education, economic status or ability, who have identified a commitment to move beyond the abuse. The longer -term support women receive while residing at Second Stage is intended to empower and enable them to live independently in our community, free from abuse. The Staff at St. Thomas -Elgin Second Stage Housing continually work with clients to make sure that they understand that violence is unacceptable, and that they deserve the best possible future. STESSH's mandate is to assist in the elimination of violence against women and children by addressing the social and cultural issues that allow violence to continue. Through our Residential and Tranistional supports, we had participation and engagement from 42 individuals with disabilities. KZ 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. Our program runs on an annual basis from April 1 to March 31. One to one counselling is provided to women and children weekly as well as on an as needed basis. In addition, family support meetings are held weekly with each family. Group support meetings are not currently running due to the requirement to physical distance however, the material that is learned in group support meetings is now learned on a one to one basis with each woman and child. 10.) Please let us know how the CGP supported the following: 0 Continued capacity of your organization; 0 Contribution to the sector; and 0 Your organization's ability to achieve funding priorities and outcomes. Comments: For people who are experiencing domestic violence, mandatory lockdowns to curb the spread of COVID-19 have trapped them in their homes with their abusers, isolated from the people and the resources that could help them. St Thomas Elgin Second Stage Housing has as well been facing some big challenges as the COVID-19 pandemic continues to evolve. Once moved in to STESSH, they may face the feeling of further isolation. As residents and their children are practice social distancing and try to keep their children busy, we have been adapting to this changing environment and have been continuing to support the families in our building while maintaining physical distancing, as well as continued virtually. With all of this in mind, we have needed to adapt our program substantially in order to ad -dress this changed environment and the needs of the women and children. The program we now offer has changed to a one on one support with each women as well as children's pro -gram is now organized by family. This is allowing us to address each woman and child that have unique needs based on their experiences, and staff need to be able to respond and provide individualized assistance. 11.) Please attach a financial statement with actual program/service/festival/event costs. 12.) Please attach or detail all available metrics or statistics that you used to measure the success of your p rog ra m. 13.)CULTIVATE ONLY: How successful were the changes you made to your p rog ra m /s e ry i ce/fest i va I/event? - The women and children need the support programs to help them understand that violence is not acceptable. The programs help the clients understand the impact of abuse, identify the issues of power, and that control is in their own hands. - They have built self-esteem, have a better understanding of their emotions, and develop healthy coping mechanisms. - The women and their children work together so that they can start a new life and set goals. - We understand that safety, re -assurance, positive communication, a sense of belonging, and identity is something everyone deserves. - Working with the women and children on a daily basis has helped them understand that they deserve a life free from violence, and help them reach that goal through these programs and safety planning so they don't fall back into their old lives. 37 14.)How likely is your organization to apply for CGP funding in 2021? Ell Very likely Unlikely Not sure Other: 15.) Optional - Please attach any supplemental information (e.g. organizational year end reports) to this application. Declaration: l confirm that the inferInatr`crr pro w'ded irr this repay# rs try complete, and accurate. l understand that all malenals submitted as part of this final report will be shared publicly to ensure a ountab bly and transpare"Gy. Authorized Signature(s) (two (2) needed if not incorporated): Name: Stacey Robinson Position: Fund Development Coordinator �7 Lawy Robinson- DA.. 202 .09.2Wgrcd 11 I529-0i'�n Signature: Name: Position: Signature: 38 ST. THOMAS-ELGIN SECOND STAGE TRANSITIONAL RESIDENCE Financial Statements March 31, 2020 01, ST. THOMAS-ELGIN SECOND STAGE `ITRA NSITIONAL RESIDENCE Financial Statements For the Year Ended March 31, 2020 Table of Contents PAGE Independent Auditors' Deport 1-2 Statement of Financial Position 3 Statement of Changes in Net Assets 4 Statement of Operations S StAtement of Cash Flows 6 Schedule of Administration and Occupancy Expenditures 7 Notes to the Financial Statements 8 -12 est 1981 GRAHAM ScoTTENNs LL.P CHARTERED PROFESSIONAL ACCOUNTANTS R 519-633-0700 • F. 519-633-7009 R 519-773-9265 • F. 519-773-9683 450 Sunset Drive, St. Thomas, ON N511 5V1 25 John Street South, Aylmer, ON N5H 2C1 www.grahamscottenns.com INDEPENDENT AUDITORS' REPORT To the Board of St. Thomas -Elgin Second Stage Transitional Housing: Qualifed Opinion We have audited the financial statements of St. Thomas -Elgin Second Stage Transitional Housing, which comprise the statement of financial position as at March 31, 2020, and the statement of operations, statement of changes in net assets and statement of cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the organization's financial statements present fairly, in all material respects, the financial position of the organization as at March 31, 2020, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not -for -profit organizations. Basis for Qualified Opinion In common with many charitable organizations, the organization derives revenue from donations, the completeness of which is not susceptible of satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the organization and we were not able to determine whether any adjustments might be necessary to contributions and donations, revenues over expenditures, and cash flows for the year ending March 31, 2020 and year ending March 31, 2019, current assets as at March 31, 2020 and March 31, 2019 and net assets as at April 1, 2019 and March 31, 2020 for the 2020 year ended, as well as April 1, 2018 and March 31, 2019 for the 2019 year ended. Our audit opinion on the financial statements for the year ended March 31, 2019 was modified accordingly because of the possible effects of this limitation in scope. We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not -for -profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the organization's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the organization or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the organization's financial reporting process. BSI GRAHAM ScoT-r ENNsL.P > CHARTERED PROFESSIONAL ACCOUNTANTS R 519-633-0700 • P. 519-633-7009 P. 519-773-9265 - F. 519-773-9683 450 Sunset Drive, St. Thomas, ON N5R 5V1 25 John Street South, Aylmer, ON N5H 2C1 www.grahamscottenns.com INDEPENDENT AUDITORS' REPORT_(CONTINUED) Auditors' Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud of error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance,. but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted. auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the organization's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude an the appropriateness of m. anagement's use of the going concern basis. of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to inodify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the organization to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial statements, including the disclosures; and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. St. Thomas, Ontario ,�iI�GZ� ZZ) August 20, 2020 CHARTERED PROFESSIONAL ACCOUNTANTS Licensed Public Accountants -2- El% ST. T)FIO AS -EL IN SECOND STAGE TRANSITIONAL RESIDENCE Statement of Financial Position As at Ma reh 31 2020 CURRENT ASSETS Cash Marketable smri&s (Nate 3) Accounts rmeivable Coveina+cnt remittances reccivable lntcrirund balances Prepid expenses 7ANGIBLECAPITAL ASSETS Cost Lcss: accumulated amorfiz2 ion TOTAL ,ASSETS Capital Contingency OperaOng Reserve Reserve Fund Fund Fund 2020 2019 $ S $ $ S 49,040 - - 48,040 38,863 19,367 28,473 12,000 59,940 481-597 3,369 - - 3,369 2,856 4,185 - - 4,185 5,756 (1,418) 1,418 - - - 2,323 2,32.3 a 75,866 29,891 12,000 117,757 98,850 1,146,410 - - 1,146,410 1,146,410 �a1a - - - (W46410 (1,146A1o� � ]2 0007.757 CURRENT LIABILITIES Accounts payable and accrued liabilities 8,249 &949 6,700 TOTAL LIABILJTIES 8,949 - - 8,949 6M0 NET ASSETS TOTA.L GIABILIT[ES AND N1ET ASSETS. On behalf of the Board: t Director 6.6"91. 29,891 �12.000 108,808 92,150 66 2 98,850 r Director See accourpsnying notes to the financial statements. -3- 43 ST. 'X HOMA,S-ELGIN SECOND STAGE TRANSItIt.)NAL RESIIUE, Statement of Changes in Net Assets For the" Y"r. Exuded Marcb 31, 2020 Capital Contingency tim& Reserve Reserve Fund Fund Fund 2020 2019 NET ASS ., BEGINNING OF YEAR 47,952 32,198 12,000 .9,2,150 75,99,6 Excess (deficit) of revenues over expenditures for the year 1$,965 07 - _ 16 655 4 NET ASSETS, END OF YEAR = S 1 2 100 S 808 92 1 See accompanying notes to the financial statements. -4- 44 ST. THOMAS-ELGIN SECOND STAGE TRANSITIONAL RESIDENCE Statement of Operations For the Year Ended March 31, 2020 Capital Contingency Operating Reserve Reserve Fund Fund Fund 2020 201.9 $ $ $ 5 $ REVENUES Ministry of Community and Social Services (Note 2) 140,707 - - 140,707 139,610 Residents' rent 85,873 - - 85,873 81,814 Donations 57,205 - - 57,205 49,594 Fundraising income 37,493 - - 37,493 35,333 United Way 36,000 - - 36,000 38,000 City of St. Thomas - rent supplement 21,600 - - 21,600 21,600 Laundry _ 1,684 - - 1684 1,060 380,562 - - 380,562 367,011 EXPENDITURES Administration (Page 7) 285,518 - - 285,518 267,873 Occupancy (Page 7) 65,801 - - 65,801 75,985 Fundraising 9,144 - - 9,144 7,911 Performance management system 1,000 - - 1,000 1,000 361,463 - - 361,463 352,769 EXCESS (DEFICIT) OF REVENUES OVER EXPENDITURES BEFORE INVESTMENT INCOME 19,099 - - 19,,-099 14,242 INVESTMENT INCOME Gain on sale of investments 5,408 - - 5,408 - Interest and dividends 332 1,461 - 1,793 1,728 Unrealized (loss) gain on investments (5,874) (3,768) - _ (9,642) 184 (134) _ (2,307) - (2,441) 1,912 EXCESS (DEFICIT) OF REVENUES OVER EXPENDITURES 18,965 2 307) 16.658 16,154 See accompanying notes to the financial statements. -5- eR T. THOMAS- LGM ECGND STAGE TRANSITIONAL RESJUDENCE Statement of Cash Flows For. the YeauEnded Morelt-31,1020. . Capital Contiagency Operwing . Re. re Resmt Fund Fund Fund 2020 2019 $ CASH USED IN OPERATIONS Excess (rsefkit) of tevznues ever expenditures 18,965 (2,307) - 16,658 16,154 Non -cash items Unrealized loss (gain) on investments 5,874 3,769 642 (W) 24,839 1,461 - 26,300 15,970 Changes in son -cash worVmg capital items Accounts mceivable (513) - - (513) (666) Government rexni antes receivable 11571 - - 1,571 (833) Prepaid expenses 465 - - 465 136 Accounts payable and accrued liabilities 2,248 - - 2,2.48 (68) Interfund balances 1,4_61 1 461 - - -- - „ - 30,071 - - 3%031. 14,739 CASH USED IN INVESTING ACTIVITIES Increase in itives memo FUND TRANSFERS NET JNCREARE IN CASH GASH - BEOI NNING OF YEAR CASH - EIS? OF YEAR (13.24 ?l -- (7.6471 0 (13,247) (7,647) - (20,894) (12,000) f 7.64D 7,642 9,177 _ 9,127 2.7 9 3 8& .� See accompanying notes to the financial statements. -6- 46 ST. THOMAS-ELGIN SECOND STAGE TRANSITIONAL RESIDENCE Schedule of Administration and Occupancy Expenditures For the Year Ended March 31, 2020 ADMINISTRATION Salaries Employee benefits Professional services Communication Computer supplies and maintenance Community relations Interest and bank charges Supplies Office Insurance Travel Staff training Bad debts OCCUPANCY Building improvements Utilities Grounds upkeep Maintenance supplies Insurance Capital Contingency Operating Reserve Reserve Fund Fund Fund 2020 2019 $ $ $ S $ 223,882 - - 223,882 216,618 26,959 - - 26,959 23,239 7,583 - - 7,583 7,004 6,726 - - 6,726 6,064 6,325 - - 6,325 1,912 5,460 - - 5,460 4,849 3,086 - - 3,086 2,804 2,221 - - 2,221 2,727 909 - - 909 760 829 - - 829 822 671 - - 671 1,001 671 - - 671 73 196 - - 196 - 285,518 - 285.518 267,873 23,552 - - 23,552 25,088 18,168 - - 18,168 17,878 11,972 - - 11,972 22,651 6,601 - - 6,601 4,870 5,508 - - 5,508 5,498 65,801 75,985 See accompanying notes to the financial statements. -7- 47 ST. THOMAS-ELGIN SECOND STAGE TRANSITIONAL RES)EDENCE Notes to the Financial Statements For the Year Ended March .31;.2020 NATURE AND PURPOSE OF THE ORGANIZATION St. Thomas -Elgin Second Stage Transitional Residence ("the organization") is incorporated under the laws of the Province of Ontario as a not -for -profit organization without share capital. It is a registered charity under the Canadian Income Tax Act and is exempt from income tax. Its objectives are to provide transitional housing and support services for women, with or without dependent children, who are leaving an abusive relationship. Support is offered through individual and group counselling, advocacy and referrals and is intended to assist the women and children in working towards ending the violence in their lives. The Organization operates under the name St. Thomas -Elgin Second Stage Housing. 1. SIGNIFICANT ACCOUNTING POLICIES The financial statements were prepared in accordance with Canadian accounting standards for not -for -profit organizations and include the following significant accounting policies: Fund Accounting To ensure the observance of Iimitations and restrictions placed on the use of resources available to the Organization, its accounts are maintained using the principles of fund accounting. Each fund records the activities and changes in the resources available to the. Organization for specific objectives. For financial reporting purposes these funds are classified as follows: Operating Fund The Operating Fund records the revenue and expenditure for the ongoing operation of the Organization. Capital Reserve Fund The Capital Reserve Fund records resources internally restricted by the Board of Directors to. be used only for the significant repair or replacement of the capital assets of the Organization. The funds are .not available for any other purpose without the express approval of the Board of Directors. Contingency Reserve Fend The Contingency Reserve Fund accounts for internally restricted funds set aside by the Board of Directors to be used only to cover unforeseen expenditures of the Organization. Accounting Estimates The preparation of these financial statements in accordance with Canadian accounting standards for not -for - profit organizations requires management to make estimates and assumptions that affect the reported amount of assets and liabilities and the disclosure of contingent assets and Iiabilities at the date of the financial statements, and the reported amount of revenues and expenses during the reporting period. These estimates are reviewed periodically, and, as adjustments become necessary, they are reported in earnings in the period in which they become known. There were no significant estimates that require further disclosures. -8- 48 ST. THOMAS-ELGIN SECOND STAGE TRANSITIONAL RESIDENCE Notes to the Financial Statements For the Year Ended March 31, 2020 1. SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Revenue Recognition Residents' rent is recognized as revenue at the first of every month or the first day of residence. Subsidies, government funding, interest and other revenues are recognized as revenue when earned. Fundraising receipts are recognized as revenue when received. Government grants for the acquisition of capital assets are deducted from the cost of the related capital assets. Donations in kind are recorded in the accounting records when a fair monetary value can be ascertained and the donation is considered significant. Contributed Services and Materials Volunteers contribute an indeterminable number of hours per year. Because of the difficulty in determining their fair value, contributed services and donations in kind are not recognized in the financial statements. Tangible Capital Assets Capital assets are charged to operations in the period in which they are acquired except land and building financed through the forgivable mortgage by Canada Mortgage and Housing Corporation (CMHQ which were capitalized and amortized as described below: Amortization of land and building was calculated on a straight-line basis over 15 years consistent with the amortization of the mortgage. Similarly, assets acquired under the CMHC Shelter Enhancement program were capitalized and amortized consistent with the terms of the forgiveness of the loans. Financial Instruments Measurement of financial instruments The organization initially measures its financial assets and liabilities at fair value, except for certain non- arm's length transactions. The organization subsequently measures all its financial assets and financial liabilities at amortized cost, except for marketable securities that are quoted in an active market, which are measured at fair value. Changes in fair value are recognized in excess of revenues over expenditures. -9- 49 ST. TTHOM-ELrGM.SEC0.ND STAkGE TRAN81TI0NAL'RESIDT CE Notes to the Financial Statements �'ortie Yet�ar�ude+d-arcli31; `�0� 1. SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Financial Ynstru gents (Continued Financial assets measumd at amortized cost.inctodv rush and accounts -mocivablc. Financial liabilities measured at amortized cost include accounts -payable, and accrued liabilities. The organization"s financial -assets measuredd at fair value.indude =h and ma otable securidcs. .Impairment Financial assets measured at cost are tested for impairment when there -are indicators of impatnient. The amount of the write -down is recognized in excess of revenues over expenditures. Tie previously recognized impairment loss may be reversed to the extent of the improvement, directly or byaidjusting the allowance account, provided it is no greater than the amount that would have been reported at the date of the -reversal had -the impairment not been recognized previously. The amount of the revcrsal is recognized in excess of revenues over expenditures, 2. MINISTRY OF COMMUNITY AND SOCLkL SERVICES During the year the organization -received funding-frorn the. Ministry of Cnm.munity and Social Services for the following: Transitional housing and support pro Counselling service VAW capacity VALE performance management framework 2020 2019 7"57 74,225 57,034 57,753 8,315 5,532 110 -10- 67V ST. THOMAS-ELGIN SECOND STAGE TRANSITIONAL RESIDENCE Notes to the Financial Statements For the Year Ended March 31, 2020 3. MARKETABLE SECURITIES 2020 2019 Cost Fair Value Cost Fair Value $ S $ $ Canadian Fixed Income _ 63,833 59,840 43,470 48,587 4. INTER -FUND TRANSFER In a prior year, the board established a Contingency Reserve Fund and approved a transfer of $12,000 for future unforeseen expenditures. 5. FINANCIAL INSTRUMENTS Risks and Concentrations The organization is exposed to various risks through its financial instruments. The following analysis provides a measure of the organization's risk exposure and concentrations at the statement of Financial Position date. Credit Risk Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The organization's main credit risks relate to its accounts receivable. Li uidi risk Liquidity risk is the risk that a organization will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its accounts payable and accrued liabilities. It is management's opinion that the entity is not exposed to any significant interest rate, foreign currency, or market risk. No financial liabilities of the organization were in default during the period. The organization was not subject to any covenants during the period. There were no changes to the organization's risk exposures from the prior year. -11- 62 ST. THOM'AS-ELGIN SECOND STAGE TRAIYS1TioNAL RESIDENCE Notes to the Fiaapeial Statemionts For the Year Ended- Maarth-31-'2U-2U . 6. SIGNIFICANT EVENT - COM D 19 Prior to the year end, the organization was exposed to economic risks associated with the coroatavirus pandemic. These risks continued past the year egad plate and ales beyond the organization's control. 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Please briefly describe the program/service/festival/event that was funded through the Community Grant ram The 2020 pandemic highlighted the digital divide in Canada. Canadians stayed isolated at home for weeks to limit the virus' spread which means countless people relied on a home computer and internet to continue their work or education. Public health officials urged Canadians to connect virtually with health practitioners, family and friends. The limited options for those without a home computer created a knowledge gap and heightened the social and economic barriers they faced. reHBUILD.IT Community launched in July 2020 with Community Grant Program cultivation support to provide free refurbished computers to low income students, Indigenous communities and people living in poverty in Elgin - St. Thomas - people disproportionately affected when schools, centres and libraries closed during the pandemic. 2.) Please confirm how this funding was used (please select all that apply): Supplies Volunteer expenses Professional fees Direct Program Expenses Comments With visionary support from the County of Elgin, reHBUILD.IT Community purchased computer hardware and supplies including replacement batteries, wireless internet adapters and web cameras. Each computer provided comes with everything someone might need to participate in Canadian life as a worker, consumer and citizen: laptop or computer tower with the latest operating system, sanitized and clean of dust and debris, a monitor, keyboard, mouse, power cords, web camera with microphone, a wireless internet adapter, and speakers. 67 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. Yes, I confirm that CGP was not used for the aforementioned items. I'm not sure. • Please indicate which expenses you are unsure of, and provide an explanation in the comments section. Operating Expenses Capital Projects Deficit reductions Retroactive activity/program/event I cannot confirm that CGP was not used for the aforementioned items. Comments: 4.) mease brietly oescnoe now successtul your program/service/testival/event was. reHBUILD.IT Community was extremely successful on many levels. We developed an easy -to -access resource solution for agency representatives and individuals alike with an expeditious and thorough application and qualification process followed by the coordinated transfer of technology to the recipient. This program created a way around the most difficult barriers that low income people constantly encounter, such as not having enough money, and computers not being considered eligible expenses per their assistance program. We aspired to donate 300 refurbished computers and we actually provided 308 to people who could not otherwise afford a device to communicate, learn, work, and function from home. 5.) Please describe how successful you were in reaching your target audience (provide details if iDie, i.e. numoer of In 2020, we aspired to reach a maximum number of low income students, Indigneous people and people facing poverty with devices and were extremely successful in reaching our target audiences. Through the referral and application processes, applicants were qualified by the program coordinator to ensure the standards and expectations of the program are met, and the intended participants receive our support. Here is the category breakdown for 308 recipients: 1. 62 computers to Indigenous people, 60 of which are youth students living in Elgin - St. Thomas. 2. 55 computers to low income students (of any age) living in Elgin - St. Thomas. 3. 38 computers to impoverished people from Elgin - St. Thomas wishing to learn a new skill, attend an online mental health class, or personal appointments from home. 4. 153 computers to residents of Middlesex - London and beyond. Another symbol of our success in reaching the most vulnerable people comes from the recent acknowledgement from social enterprise Future of Good. re//BUILD.IT Community was recently selected b u uture of Good as a ..fo 100 a eoover p:,ro ea:t u..1ei 'in Canada u::: uiid u:::�ack u:::�efter. for creating a Y,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Il,,,,,,,,,,,,,,,,,,,1,,,,,,,,,,,,g,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,...............................I g program that directly addresses five United Nations Sustainable Development Goals, including Quality Education, No Poverty, and Decent Work/Economic Growth. 68 6.) Please tell us whether your program/service/festival/event was successful targeting areas of the Lounty tacina areatest neea or areatest ineauities. Our program was particularly effective because the STEAM Team made every effort to bring devices to people living across the County, particularly to those without a vehicle in remote areas. Whether coordinating with one's social/mental health worker, finding a volunteer to deliver a device, or a STEAM staff member dropping them off personally, reHBUILD.IT Community was very successful targeting and equipping people across the County facing greatest need, and greatest inequalities. 7.) Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, etc.) This program has collected thousands of pounds of electronic waste and given new purpose to old tech by providing 308 refurbished computers to people who could not otherwise afford a device to communicate, learn, work, and function from home. We were able to leverage the early success of this program to acquire more than 30 referral partner agencies and organizations to ensure every person facing poverty without a home computer can access the program when they need it most. With 7-10 requests for a device received each week, we forecast donating at least 400 computers to residents of Elgin - St. Thomas in 2021-2022. To further evidence our ability to successfully and meaningfully create impact for our target audiences, I have attached two letters of support from local health and vocational support workers: CMHA Vocational and Mental Health Lead, M. Crocker, and Job Placement Specialist with Youth Opportunities Unlimited, J. McGuire. 8.) Did your program/service/festival/event increase participation and engage persons with disabilities? Yes. Please tell us how in the comments section. No. Please tell us why you weren't able to accomplish this in the comments section. Not sure. Please explain in the comments section. Comments: Thanks to our extensive collection of donated technologies, this program has been accessed continually by people with disabilities and who need specific technology to facilitate easy use of a computer for their purposes. For example, we provided extra large monitors to people who bad vision, we provided tablets to those who struggle to type due to arthritis or mobility issues, and we gave web cameras with microphones to each recipient to ensure they can participate visually in mental health and physical support programs with their workers and/or caretakers. 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. We did not deviate from the plan, and ultimately surpassed our distribution goal for our first year. M&I 10.)Please let us know how the CGP supported the following: Continued capacity of your organization; Contribution to the sector; and Your organization's ability to achieve funding priorities and outcomes. Comments: The CGP supported the creation of this program, specifically funding the cost of replacement computer parts and components. As such, the CGP has made a huge contribution to the education and skill development sectors, and anti -poverty measures, respectively. Additionally, and without realizing the impact at the onset of the program, the CGP helped create a one -of -a -kind computer donation program in our region, helping our most vulnerable people stay connected to family, friends, services and opportunities in uncertain times. 11.)Please attach a financial statement with actual program/service/festival/event costs. Program revenue and spending report, July 2020 to August 2021. 12.)Please attach or detail all available metrics or statistics that you used to measure the success of your program. We measure the success of our program based on our ability to reach the target audiences, participant feedback, and the quantity of devices we are able to provide. Documentation and analysis begins when someone submits an application. Following the submission of one's application form, a Program Coordinator calls each applicant to confirm personal details, and to collected addition information to qualify each applicant, including: 1. Where do you reside? 2. Is the applicant a registered student? Or planning to register for a school program? 3. Is the applicant receiving any kind of financial or social assistance, such as OW or ODSP, at this time? 4. Does the applicant have limited extra funds? le. Can they afford a $200 used computer at this time? 5. Is the applicant Indigenous? Conversation naturally shifts with each qualifying phone call, allowing us to collect important information through detailed note taking. This process also leads us to identify the most popular second languages, and begin to develop applications in each popular second language. 13.)CULTIVATE ONLY: How successful were the changes you made to your program/service/festival/event? riff reHBUILD.IT Community launched as a quick response after STEAM Education Centre received frequent requests from the community to rebuild computers after schools, centres and libraries closed due to covid restrictions. When we applied for funding from the County of Elgin, we had just begun the program, and had provided 85 refurbished computers (Nov 2020). Funding from the County allowed us to fortify the program and intentionally strive to support more than 300 people and families. 14.)How likely is your organization to apply for CGP funding in 2021? Very likely Unlikely Not sure Other: 15.) Optional — Please attach any supplemental information (e.g. organizational year end reports) to this application. STEAM Education Centre Annual Report Declaration: I confirm that the information provided in this report is true, complete, and accurate. I understand that all materials submitted as part of this final report will be shared publicly to ensure accountability and transparency. Authorized Signature(s) (two (2) needed if not incorporated): Name: Jessica Gransaull Position: Executive Director Signature: F� A h r`i Budget Income: Requested: Notes: Federal Government Sources Gov. of Canada (United Way) $71,340.00 Funding for July 2020 to March 2021 Provincial / Territorial Government Sources (specify): Elgin County $6,274.00 Funding received April 2021 Other (list all sources) Elgin Business Resource Cntr $1,000 Sponsorship Green Lane Fund $30,000 Funding for October 2020 - October 2021 Total Income: $108,614.00 Proposed Expense: Wages and Benefits $68,250 2 Part time program staff + MERCs x 12 months Professional Fees: $5,500 Consultant (design program website, do updates, creative ads, flyers) Travel for Staff and Volunteers: $1,550 Computer donation pickups, drop offs Program postcards, social media ads, radio ads, Chamber of Commerce Printing and Communication: $5,259 ads. Printed program materials for applicants. Utilities, Insurance, and Rental of Pro -rated space costs (ie. inventory storage, refurbishing, distribution Premises $6,143 activities), insurance Equipment Supplemental cords, keyboards, mouse, monitors, components, hand Purchase/Rental/Lease/Maintena tools, computer storage racks, Health and Safety/PPE supplies, sterilizing nce: $1,200 products, specialized computer cleaning products Program Hardware (Wireless access tools) $9,513 Ethernet cord or wireless adapters, web camera with microphone Administration Costs: $13,577 Staff training, supervision, and program tracking, reporting, evaluation Other Project Materials and Small Capital Costs: $01 Total Expense: 1 $111,1921 mw STEAM EDUCATION CENTRES INCORPORATED FINANCIAL STATEMENTS JUNE 30, 2020 73 MARK A WALES INDEPENDENT AUDITOR'S REPORT To Board of Directors of STEAM Education Centres Incorporated: Report on the Audit of the Financial Statements Opinion 367 Talbot St St Thomas ON 1\15131B7 Tel: (519) 637-0700 Fax: (519) 637-0919 10 Argyle St Simcoe ON N3Y 1V5 Tel: (519) 512-0471 Fax: (519) 512-0501 www.markawales.ca We have audited the financial statements of STEAM Education Centres Incorporated, which comprise the statement of financial position as at June 30, 2020, and the statements of operations & changes in fund balances and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the organization as at June 30, 2020, and its financial performance and its cash flows for the year then ended in accordance with Canadian accounting standards for not -for -profit organizations. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not -for -profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the organization's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the organization or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the organization's financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. OUR REPORTS AND CERTIFICATES ARE ISSUED ON THE UNDERSTANDING THAT UNLESS THEY ARE REPRODUCED IN THEIR ENTIRETY, ANY SUMMARIES THEREOF, EXCERPTS THEREFROM OR REFERENCES THERETO SHALL BE SUBMITTED TO US FOR OUR APPROVAL - 1 - 74 MARK A WALES 367 Talbot St St Thomas ON N5P 1B7 Tel: (519) 637-0700 Fax: (519) 637-0919 10 Argyle St Simcoe ON N3Y 1V5 Tel: (519) 512-0471 Fax: (519) 512-0501 www.markawales.ca As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the organization's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the organization to cease to continue as a going concern. Evaluate the overall presentation, structure, and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. Obtain sufficient appropriate audit evidence regarding the financial information of the entities or business activities within the organization to express an opinion on the financial statements. We are responsible for the direction, supervision and performance of the organization's audit. We remain solely responsible for our audit opinion. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. October 28, 2020 St Thomas, Ontario MarkA Wales Professional Corporation Chartered Professional Accountants Authorized to practise public accounting by the Chartered Professional Accountants of Ontario OUR REPORTS AND CERTIFICATES ARE ISSUED ON THE UNDERSTANDING THAT UNLESS THEY ARE REPRODUCED IN THEIR ENTIRETY, ANY SUMMARIES THEREOF, EXCERPTS THEREFROM OR REFERENCES THERETO SHALL BE SUBMITTED TO US FOR OUR APPROVAL -2- 75 STEAM EDUCATION CENTRES INCORPORATED STATEMENT OF FINANCIAL POSITION AS AT JUNE 30, 2020 CURRENT ASSETS Bank and cash Accounts receivable Government remittances recoverable Inventory Prepaid expenses TOTAL ASSETS ASSETS LIABILITIES & NET ASSETS CURRENT LIABILITIES Line of credit - Note 7 Accounts payable and accrued liabilities Government remittances payable Deferred contributions - Note 3 CEBA LOAN - Note 8 CONTRACTUAL OBLIGATIONS - Note 4 NET ASSETS Unrestricted funds (deficit) TOTAL LIABILITIES & NET ASSETS SIGNED ON BEHALF OF THE BOARD: ................................... Director: 2020 2019 95,296 36,565 - 7,696 690 15,612 500 2,079 460 3.392 96,946 65.344 18 - 7,330 26,700 195 270 104,855 14,192 112,398 41,162 40,000 - (55,452) 24,182 96,946 65.344 ................................... Director: The accompanying notes are an integral part of these financial statements -3- 76 STEAM EDUCATION CENTRES INCORPORATED STATEMENT OF CHANGE IN NET ASSETS YEAR ENDED JUNE 30, 2020 2020 2019 Balance - Beginning of year 24,182 (4,335) Excess (deficiency) of revenues over expenses for the year (79,6341 28,517 Balance - End of year (55,452) 24,182 The accompanying notes are an integral part of these financial statements -4- 77 STEAM EDUCATION CENTRES INCORPORATED STATEMENT OF OPERATIONS YEAR ENDED JUNE 30, 2020 REVENUES Opening balance Unrestricted contributions and grants Restricted contributions and grants E-Waste recycling Memberships Space rental Consultation and instruction Retail merchandise and consumable fees Enrolment fees Events School field trips Raffle proceeds Bank interest EXPENSES Advertising and marketing Computer hardware and software Direct programming expenses Insurance Event costs Office expenses Professional fees Professional development Retail purchases Telecommunications Travel Utilities Wages and benefits EXCESS (DEFICIENCY) OF REVENUES OVER EXPENSES FOR THE YEAR Budget Actual Actual 2020 2020 2019 75,000 95,000 46,288 64,765 105,000 52,181 87,247 6,500 4,142 6,237 - - 550 400 940 21,048 2,250 2,761 1,780 24,750 3,779 12,750 31,330 6,652 32,588 40,000 - 20 32,125 6,645 15,816 2,000 - 1,720 250 116 130 339,605 123,504 319,651 6,792 2,159 4,722 5,000 1,913 3,646 35,300 12,305 17,327 4,150 1,754 2,276 8,000 - 571 5,100 3,260 10,038 14,210 14,926 10,179 1,000 260 402 - - 1,223 1,330 1,653 2,588 1,000 59 97 21,550 20,967 33,325 192281 143,882 204,740 295,713 203,138 291,134 43,892 (79,634) 28,517 The accompanying notes are an integral part of these financial statements -5- 7s STEAM EDUCATION CENTRES INCORPORATED STATEMENT OF CASH FLOW YEAR ENDED JUNE 30, 2020 CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Excess (deficiency) of revenues over expenses for the year Changes in working capital items: Change in accounts receivable Change in government remittances recoverable Change in inventory Change in prepaid expenses Change in accounts payable and accrued liabilities Change in government remittances payable Change in deferred contributions CASH PROVIDED BY (USED IN) FINANCING ACTIVITIES Acquisition of CEBA loan Repayments to line of credit Advances from line of credit Repayments to note payable Advances from note payable NET CHANGE IN CASH FOR THE YEAR CASH - BEGINNING CASH - ENDING 2020 2019 (79,634) 28,517 7,696 (6,689) 14,922 12,891 1,579 1,005 2,932 2,746 (19,370) 538 (75) (4) 90,663 (77,299) 98,347 (66,812) 18,713 (38,295) 40,000 - (8,982) - 9,000 - (10,000) - 10,000 - 40,018 - 58,731 (38,295) 36,565 74,860 95,296 36,565 The accompanying notes are an integral part of these financial statements -6- 79 STEAM EDUCATION CENTRES INCORPORATED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2020 1. NATURE OF OPERATIONS The organization was Federally incorporated on May 18th, 2016 in the Province of Ontario for the purpose of empowering all learners and makers in Southwestern Ontario to create the future through play, ingenuity and exploration using STEAM learning tools. The organization is a Registered Charity without share capital under the TTA (Canada). The organization operates from the rented premises at 745 Talbot Street, St Thomas. 2. SIGNIFICANT ACCOUNTING POLICIES The organization follows accounting principles generally accepted for not -for -profit organizations and these financial statements have been prepared in accordance with the Canadian accounting standards for not -for -profit organizations which include the following: (a) Accrual Basis of Accounting Revenue and expenditures are recorded on the accrual basis, whereby they are reflected in the accounts in the period in which they have been earned and incurred respectively, whether or not such transactions have been fully settled by the receipt of payment of money. (b) Revenue Recognition The organization follows the deferral method of accounting for contributions which include government grants. Restricted contributions and are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions, fees, rent and interest are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. (c) Inventory Inventory is measured at the lower of cost and net realizable value. The cost is determined using the first -in, first -out method. Net realizable value is the estimated selling price in the ordinary course of business. (d) Capital Assets The organization has elected to expense capital assets as purchased in accordance with Section 4431 of the Accounting Standards for Non -Profit Organizations. The following is a list of the types of capital assets the organization utilizes: Computer hardware Office equipment Program equipment Leasehold improvements Signs STEAM EDUCATION CENTRES INCORPORATED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2020 2. SIGNIFICANT ACCOUNTING POLICIES - continued (e) Intangible Assets Intangible assets acquired individually or as part of a group of other assets are expensed as incurred. The organizations intangible assets consist of computer software, which is expensed as purchased. (f) Contributed Services and Goods Volunteers contribute an indeterminable number of hours per year to assist the organization in carrying out its activities. Because of the difficulty in determining the fair value and the extent of staff time required to gather and calculate the fair value, contributed services are not recognized in the financial statements. Used electronic goods are accepted by the organization through the E-Waste Recycling program. Contributed goods, used in the normal course of operations, are recognized in the financial statements when the fair value can be reasonably estimated and the materials would otherwise have been purchased. (g) Leases Leases are classified as either capital or operating leases. A lease that transfers substantially all of the benefits and risks incidental to the ownership of property is classified as a capital lease. All other leases are accounted for as operating leases wherein rental payments are expensed as incurred. At the inception of a capital lease, an expense and obligation are recorded at an amount equal to the lesser of the present value of the minimum lease payments and the property's fair value at the beginning of such lease. (h) Financial Instruments Financial instruments are recorded at fair value when acquired or issued. In subsequent periods, financial assets with actively traded markets are reported at fair value, with any unrealized gains and losses reported in income. All other financial instruments are reported at amortized cost, and tested for impairment at each reporting date. Transaction costs on the acquisition, sale or issue of financial instruments are expensed when incurred. The organizations's financial instruments consist of cash, accounts payable, accrued liabilities and deferred grants. -8- 81 STEAM EDUCATION CENTRES INCORPORATED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2020 2. SIGNIFICANT ACCOUNTING POLICIES - continued (i) Measurement Uncertainty The preparation of financial statements in conformity with Canadian accounting standards for not -for -profit organizations requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Such estimates are periodically reviewed and any adjustments necessary are reported in earnings in the period in which they become known. Actual results could differ from these estimates. The primary estimates made by management in these financial statements relate to accruals. 3. DEFERRED CONTRIBUTIONS Deferred contributions represent the amount of restricted contributions that are related to expenses of future periods. When expenses are incurred, the matching contribution will be recognized as revenue. At year end, $104,855 of the cash balance is restricted to be used for future programs. CIRA Grant Ontario Trillium Grant Canada Summer Training Grant Elgin -St Thomas Community Foundation Grant Kinsmen Scholarship 4. CONTRACTUAL OBLIGATIONS 2020 2019 74,255 - 28,600 - - 12,192 1,000 - 1.000 2.000 104,855 14,192 The organization is committed to payments for property and service contracts with varying terms. Aggregate annual payments are as follows: 2021 20,243 2022 18,000 2023 9,000 47,243 -9- s2 STEAM EDUCATION CENTRES INCORPORATED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2020 5. CAPITAL ASSETS During the normal course of operations, the organization has purchased and expensed the following capital assets which would otherwise be capitalized and amortized under the alternative accounting policy: Office equipment Program equipment 6. FINANCIAL INSTRUMENTS 2020 2019 2,480 974 974 2.480 The organization is exposed to various risks through its financial instruments. The following analysis provides information about the organization's risk exposure and concentration as of Tuesday, June 30, 2020. (a) Credit risk Credit risk arises from the potential that a counter party will fail to perform its obligations. The organization is exposed to credit risk from donors and customers, however, the nature and cycle of these obligations, and the number of donors and customers ensures that the organization's exposure to credit risk is minimized. It is uncommon for the organization to have any outstanding amounts due from customers. (b) Liquidity risk Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The organization is exposed to this risk mainly in respect of its receipt of funds from donors and customers and accounts payable. The predictable and cyclical nature of the operating cycle reduces the organization's liquidity risk. The organization manages budgets to adjust expenditures when shortfalls are expected. -10- 83 STEAM EDUCATION CENTRES INCORPORATED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED JUNE 30, 2020 6. FINANCIAL INSTRUMENTS - continued (c) Market risk Market risk is the risk that the fair value of future cash flows of a financial instrument will fluctuate because of changes in the market prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk. The organization does not have any significant exposure to market risk. 7. LINE OF CREDIT The organization has a line of credit facility with the Libro Credit Union. The facility is to a maximum of $10,000 and bears interest at the prime rate of the Libro Credit Union plus 5.0%. At year-end, $9,982 (2019 - $10,000) of the facility was available to use. 8. CEBA LOAN During the year, the organization applied for the Canadian Emergency Business Account ("loan") from the Government of Canada and received the $40,000 advance from the Libro Credit Union. There are no repayment terms until December 31, 2022. If the organization repays the loan before December 31, 2022, the Government of Canada has agreed to forgive up to 25% of the loan. If loan is partially repaid by December 31, 2022 then the organization may enter into an arrangement with the Government of Canada to repay the balance. Principal repayments expected for the next five years: 2021 - 2022 - 2023 40.000 40,000 9. BUDGET AMOUNTS The 2020 budget amounts are presented for information purposes only. They were approved by the board of directors and are unaudited. GOP 0 (3) 0 a) 4- o) C- C- (30 +1 0 0 0 cc >% c- (3) 0 0 c- 4- 0 CO co 0 C- o 0) 4- C- L- c- 0 0- %.I-- 0- E m - o 0) C Lo E 0 0-0 -0 C- W 0 0 0 x 6 0 CO CC$ L- 0 C- +- .- E +c� E m L- cn C- 0) uj a) 2 m +- +- > m COM) -0 0 0 0- C- C- m . 0 In +- +- w 0- U) 0) 0) c- *t: 0 co U) Co (3) 4- 0 -0 C- +- 0 a) LLJ C- _0 co co -1 +cn- 92ml MRS m ca m a) 0 m E 0 a) a) a) o 0 m E -0 0 E uj 0 o -0 C: 0 U) 0 E 0 4.1 m 0 0 o) E -0 0 -0 0 0 0 0) 0 -0 0 O)o 0 w 0 _0 2 E 0- ca w c-4 0)4- 03 4- C-4 0 a) a) 0 -0 0 +- -0 M >% L- a)0 4- 0 0 E -0 a) U 0 C13 C: m 0 c) 0 n x w 0) 0 En- E a) 0 0 0 U) — 0 > 0 r- 0 U) 0 0 -0 0) E E > 0 W 0) E 0) 03 a) 0 0-0 +01 0 E a) _0 _0 _0 W :3 U) a) L- 0 L- +- C: M W 0 X W 0 4.1 C: -0 a) _0 0 E 0) u) 0 0 -0 E +L 0)+- U) 0 m -0 0 m E m C: 0 0 U) U) o +L U) U) -0 o 0) C: 0 0 U) 0 ca (n 0 4 -0 +- M ca 0 0) July 6, 2021 Youth Opportunities Unlimited 333 Richmond St. London, ON To whom it may concern, I write on behalf of Youth Opportunities Unlimited in support of the STEAM Centre re//BUILD.IT Community computer donation program that ensures every low income and/or at risk person within 150km of the STEAM Centre can receive a free computer to help with issues of isolation and vulnerability. We strongly support this program and the focus on reducing disparities among barriered communities by keeping them connected and reducing the digital divide. As an organization this program has greatly supported the youth demographic in which we work by providing access to technology that allows our participants to continue to engage and learn through online means. We typically work with a wide range of youth but many face financial barriers and/or are on financial assistance such as Ontario Works, CAS, or ODSR This program has allowed for many to continue to access our services — many of which have had to move to an online setting during the past 18 months. This includes services related to employment such as online workshops, interviewing with potential employers, and meeting for personal supports. The program will further allow the success of many individual youth as it allows them to maintain connection to others, potential other services and service providers or access to further learning and educational opportunities. We look forward to continuing to work with STEAM Centre in providing technological support and resources to the community. Sincerely, Justin McGuire Job Placement Specialist Youth Opportunities Unlimited 333 Richmond Street,, Main door, London, Onfiano N6A3C2 b4519.432.1112 f: 19. ; , wp eN yo @you.(. -,a �rcrrr ��Y Cariadian Mental Health Association SeMcesde sair ti nmnt*e et ate trailernent, des diplandanoes Asso6atlion awallik4"nrie,,PoIur llasnrike mentM Wednesday, September 22, 2021 Jessica Gransaull Steam Education Rebuild it Program Subject: Acknowledgment of Successes Dear Jessica, On behalf of the Vocational Rehabilitation Program at Canadian Mental Health Association Thames Valley Addiction and Mental Health Services, we wish to acknowledge the outcomes of our clients, as a result of your program. The pandemic came last year in March 2020, and immediately altered the way we could provide services to our clients within the vocational rehabilitation program. The program needed to find a way to be able to reach out to clients and be able to continue to achieve goals. This is when I stumbled across an AD on 94.1 My FM that stated that Steam Education was providing virtual supports with donated laptops/desktops. Since the partnership with Rebuild it program was created, our clients have found access to working on their individual goals. One year ago I had 15 clients that had no ability to connect virtually. Rebuild it provided laptops and desktops to all referrals and continues to provide ongoing donations of laptops/desktops to our clients today. This allows clients the ability to access programs internally and externally, academic development, job development and virtual 1:1 meetings. Good News Story, one person that obtained a laptop which provided access to finishing his last credit towards his OSSD, he graduated in the spring of 2020, when I supported him with this process he was so excited that he actually accomplished this goal, he had a very happy squeal that I will never forget. He then moved onto job search which required Smart Serve Online for which he accomplished virtually, then he completed Youth Job Connect Online which resulted in a part time job that he continues to thrive at today. In closing, your program in connection with our program has found success as a result of access to resources in community virtually. Jobs have been found, academic achievements have been completed, and ongoing support via the virtual world as brought opportunities. Individuals that live in poverty have seen change in their lives that has bettered their basic needs moving towards self -actualization, confidence and success. With gratitude and humble acknowledgments from our program and supported people, I would like to thank Steam Education. Regards, Michelle Crocker RS S W (,ronoun,s: ,she, her, hers) Vocational Rehabilitation Mental Health Worker O • • r Organization: Tillsonburg & District Multi -Service Centre Primary Contact: Email: kleatherland@multiservicecentre.com Phone: 519-842-9008 x.274 Please tell us which grant you received (check one): ❑ Community Services — Seed Grant 0 Community Services — Cultivate Grant ❑ Festival and Events — Seed Grant ❑ Festival and Events — Cultivate Grant How much funding did you receive from Elgin County in support of your program: $ 2,207 1.) Please briefly describe the program/service/festival/event that was funded through the Community Grant Program (CGP). The Multi -Service Centre is a charitable organization providing excellence in employment, literacy and home support services to Oxford, Norfolk and Elgin communities through partnerships and innovation that allow others to embrace their personal independence. Multi -Service Centre Employment and Literacy services provide training and support to help people develop new skills and secure employment. MSC Home Support Services help seniors and people with disabilities to maintain their independence through meal delivery, transportation to medical appointments and home support. 2.) Please confirm how this funding was used (please select all that apply): 0 Supplies 0 Volunteer expenses ❑ Professional fees 0 Direct Program Expenses Comments: The MSC is grateful for the continued support from Elgin County. Last year, the MSC was the successful recipient of a $2,207 community grant. These grant dollars supported volunteer on -boarding (materials, technology, supports), the purchase of materials and technology for the adult literacy program students and helped to subsidize client fees in transportation and meals for needy individuals. Without these funds the Multi -Service Centre would not have been able to assist clients in financial need with the client fees for meals and transportation. Without the financial support to provide for the needs of continuing and new volunteers, programs that rely on volunteers to deliver service would not have been able to deliver as much service to clients as they did. During the pandemic the Multi -Service Centre has experienced an increase in demand for services and has met those needs. The Multi -Service Centre's grant application supported our community programs, specifically the Adult Literacy and Basic Skills, Home Support and Employment Services programs. Grant funds were used to support our clients to reach their goals whether this is for a senior to remain living in their own home or a literacy client to reach their learning employment goals. 1%Z 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. p I confirm that CGP was not used for the aforementioned items. ❑ I'm not sure. • Please indicate which expenses you are unsure of, and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ Deficit reductions ❑ Retroactive activity/program/event ❑ I cannot confirm that CGP was not used for the aforementioned items. Each year, our non-profit organization receives core funding from various government bodies, however it does not cover all program costs. We rely greatly on donations and grant funds to enhance and expand current programs to meet the needs of our growing and changing community. Many of our programs rely on volunteers to deliver services. Grant funds will support volunteer activities (recruitment, training, orientation), the purchase of materials and technology (for literacy tutors and students, technology devices for clients to support remote learners and items in our seniors related programs), subsidizing client fees for service provision such as transportation to medical appointments and meals for needy individuals and the purchase of personal protective equipment to help keep our clients, volunteers and community safe. 4.) Please briefly describe how successful your program/service/festival/event was. The Multi -Service Centre has continued to deliver Home Support, Employment & Literacy services to our community every day throughout the pandemic. Although we were required to modify how we delivered service to meet provincial safety guidelines, we continued to deliver the programs and were NOT closed to clients even for one day. Please see stats below. 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e. number of participants). Last fiscal year, we supported 176 Employment Services clients, 9 Adult Literacy clients and 40 Home Support clients from Elgin County. Throughout Norfolk, Oxford and Elgin Counties combined, MSC supported: HOME SUPPORT SERVICES- 15,283 Meals on Wheels Meals Delivered to 170 Clients 2,954 Transportation Drives for 195 Clients 24,369 Assisted Living Hours to 61 Clients 1,003 Homemaking Hours for 84 Clients 1,754 Footcare Sessions for 470 Clients EMPLOYMENT SERVICES - 14 Employers updated the skills of 51 employees through the Canada -Ontario Job Grant 78%of our Employment Services clients completed service with successful outcomes 81 %successful outcomes for participants of Youth Job Connection & YJC Summer programs 66 Youth have attended 4 Get Connected Youth Network Events (funded by RBC) 55 Employers have received Training Incentives for Job placements LITERACY SERVICES - 84 Students accumulating 2,255 hours of contact 30 Volunteers totaling 511 hours 100%+ customer satisfaction 63% successful learner progress (Target = 60%) ON 6.) Please tell us whether your program/service/festival/event was successful targeting areas of the County facing greatest need or greatest inequities. The Literacy Basic Skills program ended the fiscal year on a high note — meeting all performance targets as set by the funder, the Ministry of Labour, Training and Skills Development (MLTSD). This past year, the program received 100% customer satisfaction. Home Support services exceeded targets and maintain a busy program schedule of transportation, meals on wheels, grocery buddy program, and the personal shopper program all supported by our generous volunteers. Employment services continued to support clients throughout the challenges presented by the pandemic. 7.) Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, etc.) Last fiscal year, we supported 176 Employment Services clients, 9 Adult Literacy clients and 40 Home Support clients from Elgin County. "You all helped me so much through a very difficult time. And you really took the time to listen tome." -Employment Services Client "They were able to help me find employment not once, but twice, showing just how dedicated the folks at the Youth Job Connection (YJC) are to their mission statement. I can't recommend the program enough." - Joseph K, Youth Job Connection Client "The YJC program helped me realize my passion and the skills necessary to pursue it successfully. Without participating in YJC, I can truly say I would not have found the clarification and reassurance that I have purpose, nor would I have become the person I am today!" - Lynn M, Youth Job Connection Workshop Participant "I want to thank each and every one of my PSWs who take care of me in my home. They do not realize what they mean to me, they are all doing a fine job... " - Home Support Client "With my new skills, I was able to create and read a speech for both of my sons' weddings." - Ben, Literacy Client ❑ Yes. Please tell us how in the comments section. ❑ o. Please tell us why you weren't able to accomplish this in the comments section. ❑ Not sure. Please explain in the comments section. Comments: The Multi -Service Centre supports a wide variety of individuals from our community: youth, adult and seniors. Many of our clients are facing physical disabilities, especially in our home support program. Others may be experiencing learning disabilities or addiction. When clients are onboarded, a personalized plan is developed to support them in achieving their goals. or:, 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. The Multi -Service Centre has continued to deliver Home Support, Employment & Literacy services to our community every day throughout the pandemic. Although we were required to modify how we delivered service to meet provincial safety guidelines, we continued to deliver the programs and were not closed to clients even for one day. 10.) Please let us know how the CGP supported the following: 0 Continued capacity of your organization; 0 Contribution to the sector; and 0 Your organization's ability to achieve funding priorities and outcomes. C • nl Last fiscal year, we supported 176 Employment Services clients, 9 Adult Literacy clients and 40 Home Support clients from Elgin County. Through these services, clients were able to achieve meaningful employment, upgrade literacy skills and maintain their independence as seniors while aging in place. 11.) Please attach a financial statement with actual program/service/festival/event costs. 12.) Please attach or detail all available metrics or statistics that you used to measure the success of your program. 13.) CULTIVATE ONLY: How successful were the changes you made to your program/service/festival/event? Although we were required to modify how we delivered service to meet provincial safety guidelines, we continued to deliver the programs and were not closed to clients even for one day. There were times during the pandemic where we closed to in -person adult literacy services in support of the provincial effort to limit the spread of COVI D-19. However, we continued to meet with clients virtually so they could make progress on their learning goals. This included via telephone, text, email and virtual meeting platforms. If a learner required an electronic device we were able to loan them one out of the device loaning program we started. Similar to literacy services, employment services performed the same way. We also modified how we delivered meals to seniors in order to limit the physical contact between the volunteers delivering the food and the seniors in an effort to keep all parties safe. Many seniors received foot care services at a clinic location. We offered those seniors the option to receive foot care in their home instead of at the clinic if the client felt that was a safer option for them. 14.) How likely is your organization to apply for CGP funding in 2021? El 11 Very likely Unlikely Not sure Other: application. materials submitted as part of this final report w111 be shared publIcly to ensure accountablIlty and transparency- I Authorized Signature(s) (two (2) needed if not incorporated): Name: Kathryn Leatherland Position: Executive Director Signature: Name: Jen 01csvary Position: Fundraising & Community Engagement Coordinator Signature: cc - GOOD REDDEN KLOSL hR SujpprrrFirrg (;nnvith. Providing Diw,-ccda.'m Chanwed Wmianal AccaunWrds INDEPENDENT AUDITORSREPORT to he N5m Mud Us Bond of, 7111SONSURG Sk DMTRICT MULTI -SERVICE CEINTRE QmaWWd GphWn 'Ne hue Wwd the asompmIng fhandal statemeMs of Tidsoniburp & DlstrVct Mufti,,f)ervice CentrL, wh�ch ccrnprse the, staiteirien-, of financIM PoWbin as at iviarcir, 31, 202L natemem of change A net asse, sWimext cf openbons and swumm, of cash Cows for the, year Men ended, arid notes to he Hinandal stiateni ankelml a swrimmy M sliNkam acwumy, pdArs In nur apinuor, L-.xrep;t hr He pov% effects of tY p_ matter deschbed M lie Sm" W Aimed opiNort secdbi c"i" 0 u r ry PW L It! aannWanying Wanda! qa1mmeMs present fairij 4; aH mate6al resped, the Andal powflon as at t-Aarch _31, 2071,, anid the renks of is oprathns and AS W nows For We yew then ended 0 accordame w1h Cmadlari, A :'-,cau i rig Standards for Ncit- WNW: 0jarwaVons. Sub for QualMed Cpnhn In common w,&, miany not -for -profit organizations, Tffl�5onburg & Dstria [,Auk,.i Service Centre ddvr-.s in rash frorn doranons and fi,ndradsing, the compreteriiess ol wlhch ds not sosce;MWe to SaNAWry Wit Wkw5r. Amond4gly, MOW= of Ws rominue mms hrintFeid to tune, arnounts recorded W the records of TNsonburg & D,si MuItI ServiceCF.InEfEl- Thenefore, we wem no"We to detarnine whether any adjustimerits rnght be necesswy to revenue and net assets, We conducted OUr audit in accordance w0h Baru lawn generally ameMed auditing s,,andards, Our res'pori!Jbiflflps under those standards are Wrthvr devinbed in the AudAw"s Respoinsiibffites for the AM of the Finan6a5tateimrents sectki of ci report. Wr., lrdepondent of 1111scirbiorg & ENtrit MuRNServIe CenVe in jocordance wIth 010 ehflC,F,1I reqLi�rernqnv, that are irel evint to our MR of the hirinandal statemenAs in Canad, a we. hia'n- fuffdkid cur oLlier ethical in zccoi'dance w0'1 these requArriercs. 0)e t*lieve Ihs the audiA edderme we We WON is suffident and appmprfaN M w0de a best fm (vur quW&ed aucht QnWni ReVan=Wes of Managemerit and Those Charged mwith Governance for ho IFinlncaat Staternenivs Managenvent ,s respicir-si;bIe for the PreparaWn and fair prestmi of the Nnandal umements I axoName mah CariaWal AcicountRng Starl&3rds foir OrganizRtions, and for such internal control as ryiarqernent deterni is "i�.ccs5aryto enabie the preparaNion of hnancastaternents thm are free from rnatehai nkt�,,,Aatqmetrt, whiet['ei' cftji'.�r to fraucl or irrorr, in paparAg the NnmdW summems, 1"rF ,�n@ge �nient Fs responsible for, assessilng he enhyl aWky to tontinue as a goinp o.-)nv,.,?rn, di5c'Josirp ,,, 2.5, applikaw. Matters rowed to gdng concern and usng V'ie gaWg conarn bast of aaounbinj unIss, management either intends to Aquidak or.cease opezatons, or has no realsbc akenatbe but to do so, These chaeged Wh gmemove are responsible for overseek, Me finandW repovVing paxes! Tniregrating Accmintixig, Adviso:ry & Weakh Mama�g � es goodcamenn gement, Servic 84 Ciolbcrrrit Street Nord-), ON N,3Y Wl 38 30—Street East—, I P44(3 175 519.426-511,50 F 519.426.5174 101 T 5 11942 AQ45 , F M 1184Z6656 Our Repores and 6�rfifieateu are ismedoju dyeetunbxr,d a mpm4"" 6 tbeh- any suppinjarios r1fPF*"0j;" r re 'beveto, sba H b i subvsl�,xeel to fv - e amynWin hoyhmw a fierenzes't WAS I appivv zl Auditor's Rpspansl`Mies for the Audit of the Mnandail SWMments Our objecbves are to obtain rt-.,a,,,ionaWe anwarme take ut whether Te Wndall stamwns as a wMe am tee kwn noWNal mhstatenieQ whether due to hand or eaoq and to Sue an Wtorl report tat Mudes ow Qntm RemwyaW@ aywame j!� a Ngh level of assurwwe but 1 not a guwantee tat an audit conducted in aaardance %W; Canadhn generallV acceped audiAng st-andarcls MH akmays AM a MaterM MASYterent when it efsts. M,1sstzre0"ncrts can, af,i.5e FrQni Craud or error and, 8rP ,onsiderel, rna*eriad I, AdNiclually ev in the agWegate, they caudd reasonably be expec,ted tc 'r' NUeMP tI1an eccricrrm deds�ons of usm taken on the WN of Me fluncial staWmAnts,, As pan of arV audit in occrrdany e with Cuschan genKAV accepted auditing standards, w,e exerrise professwiall judgment and lm8lrtahl Profess'Cral skr�ptdsm throwjphout I'Ile �Udit, We also Yl Idenup; and asess we dns Wnatehm MismWerrient of thelnanQI statenients, wheder due to baud or error, deMgn and pedc"n audL procedu�res W those rVsks, and obtiin audit eAdenn Tat A suff'sant and apWophak to InoWde as bats Wr c�jr cpinor, The Sk of am dwealng a maWKW m6maternent msulting frorn fraud is l9gher than for "tine �e5u8t11ng Norn arroq as laud rnay Ovolve QW901 forley WentKnal orrissions, or the aver6de A intanakonusi, OWn an undewtandMg of knemal tomr& rfewro to the audd Mn order to de�sIMvr audit proceduV es tl",at sre appropriate 0 the cArcurnstanceg, but nnfor thr purpos,e of expressing an aphIn or the effectiveness of Vernal corat roll, EnWhe the appropriateness of acwunUrg Mas awd and the reasonableness oF acmuntng esthrams and Wand cl,',sdiasure5 rriade by rrianage.rnent, Con(,Judk,,L" an the apWapkteress of managernent'S MY Of the going comcern basis, and, ba,ed ori ff�,o aud�t CMdencf� O'braini"'d", whother a matterial imcertalir"bi WU rdated to evepts ar condhions that may cast sipifKant doubt an he entrth ablity to ccntinw,,,, as a guMg concon. If my e cancWde that a material uncertMr,ty exists, wide Tar e, tf.') dFaw atftentiQn iir, our auditor's r"epoM to the reWWd IwWw"w in the Nnandal statenl(:mts or, if ,och r,kisdosure, al'c" irlzbequ-ate, tr,,, rnod'ify Our opinion. Our ConCLOWS are based on the audi�� 4!tVkJer)02 ol--Aaired, up ba the datea fmr- I. Howeveq Rum e"nts or candMans moy cause dle entity to cease tocorvbnue as a goinE concerrI , EnNwe the C1Jr.0 jxNemmor, AMAWe and CUMUM of the WnW stalternonts, lndkjd�ng zhe disciiosuie5, ariod wheNer the financial statements rcpresent th,e urderlytng transenions i,,,.i,,d evintar IIM a rr,,aroter that tkichieves fair presentatkii, we carnriinicap PA,,!, dwse chajpd Wh gwemwxe mgardlng, atrnong ot'he'r rnwtirs, the planned SCO[n-'arld (Tnir�G� 0111,10- aud�t and signItant audd fin6n, induditg any in Me= controtha7wp4dpn.ify clu'ring Our aud'it, TIMM% ooaarW WMY A P021 ('H AA 1Ft 517 FROFE'WON A,.. A, CCQ1UN,,,"AN7,S Ucensed PAHCACCountanM N 'I ILLSONBURG & DISTRICT MULTI -SERVICE CENTRE STATEMENT OF FINANOM, POSITION A,r ;I 3 M a rc h3 I, �0) 1, as i,.it March 31,2.0201 (1peral3ng capll,W Reser" ImW Fiwnd Finid runci 207,3 a. '"Ish I S, 2 U,J I J� 3 '� al 1,!Aj9,M, 1 Acccmuls u"um,aWc, projp��Od egpevses livid depodL ..................................................................................... ... . . ........... . . .. . .............. ....... I olal curloint jssr-rS, V1 S 2,S,9 t,so 1 8 5 Lung -ten" ali'lld ruceiWable"s qnute 3� 31 �,.(KJO i �,sl L'OC�,95"I EqUiPMOr,lt �MtV 5) . .. . .... ... ... .. 2,oal ......... ................................ 193 . ...................... .... . ..... . .. . total Ass.qs 1,129,714 36a,03,4, 1,437,229 2,9M036 ;gy15441,308 I WMAIIES AN() FUND BALANCE Ac.i.ount,., jiH:l o-,crued hab4hUr's (rim lM 4u 1100, 1 z D(Jerred 54-120 1pta� currcrl . . . .............. "I'l""I'll""I'll'll""I'll""I'll",'ll""I'll'I ........... . . .... . ..... . . . ...... q3°bat ii30111 ............... .. . . . . ?l 3,011 Fu [ILI, [Nalana's finvI!%tef, I �i " PIMP 01 Vv Arld aPal I u uj t I lwr 2,00 2,001 3, invosIed 41 lulyo� Wfln W,vpstllmuis 31 LICXK) I,' 11939� �2,1 , Internal ly I oc, tI'd 50,033 7 1 ,289 '�65,322 67 2'...M mr!slHood ............... ... .. . . ............ . ....... R 0,41:� - �, 'tJ,4 )J — — — - - - - - - - - - — ----------- I lod H: I fouil ftird hzOancie� 1,11,11,11,11 . .. . ...... ---, . . ...... ................. 1- 3UiAlq l 637,2g i TQtall LiabBflfle5 arId Fund Balances I j 774, 3,63,,034 1,43 1, 2 2M 2,930,036 2, 5�,13, 10.4 Appolyr,fl by� N TILLSONBURG & DISTMCT MULTI -SERVICE (,',,,EN'T"RE STATEMENTOr OPERATIONS AND CHANGES N H.JND BALANCES For Ohio elldNf WRiCh 31, 2021 �Vvitfr Lurapzrwkve figuruN Im Ifiv yeac o,afwd Mao,o,w11, 2020� op mating, cajlhTal kL" �P. wo mlarl, 41 M11r, Ju F und u nd F H nif $ 5 51 OVICNIAr Proyi n ciM r un 6: i,rg 3, 1, 1" 6 70 Ltxol gQvvmlnwA ail I,J wlhm k,:u.nw- 98, 2 90 Ehwlal mma"' rkldNT d6dNmlV ainlng, 2 t 'I'll I'wA 2 [A 1 Nhorid lov% 0 N8 Pi uv,N a l n i I ¢wme MAP 57"176 Aftmr.,neff 1W), 17 34,V2 GW1,W,,b Wilivirv'r-'k almni"'o"Malwou"; mfov"i" . .................................................................. I .............................................. 41,111 444 Ll,(K)b ... ... ... ... ... ... ... ... ... . . . .... ll---, ............................................... ............................................................................... . ........ .... 5a, 1 o " 1 (11,04 t TaAal mnmrlum 4,808,848 3, 336 11, LRX, 1,855"170 4,13 14"1 l) .1 410 4 I ILLSONBURG & DISIRICT MULTI -SERVICE CENTRE STATEMCNI'M OPERATIONS AND CHANGES IN FUND BALANCES Poo the v'-pr'-od"A mard"[ 111, 2021, jimith LOMIJaTAUVL� 5 UIL-S 1UE [JIlU VLIJl LlHdUd TVjjgrcj-j 3 '1, ?.r°Z Orperl d Mng Cap It a I Rewvvei 1A27r. 31, Mm r, 31 1 um d lund rujul 2 02. 1 $ s $ $ FXP Fird'Dflfl P Fl, "is I Ilt ON 1,4.1,4 2 F1 11(8 'T.'S, j Tl (Iffico arYd 12, 4 1 26 P't, 39 ?, 61 8CV AdlcicjUid adminiNttaUm 701,04 3 704,043 &?4,1"I56 "N ncx-U,,11u al V (if p u1sm Uy os'ld cl Itup'livill L --------------- 639 ?311 � 1 2,01kBIS I - eAM 4, �,41 Y f Kcoss, � Drlki,r mcyj of Rrwein w Over I I F.Tendirisres for the Year 6 J "o, id, J.Jl, 9"Al L 1,0016 1 IMMIX 1101.4 , M lnte4 kmal 7 rainsfem, Net 5 4 .14 7 1 (3 51 d?IS ? 90, 11 -� 3 ChavRc 41 Fund Boar the Vi"'o (,t r, 8 1 1081„4681 OoY m, I'M d vnd f4,7'rune, lu" gnMpg af Year �6,1,392 1, 1146514 0 kintl Kak.mceEnrl'ofYvar' A Pl�,471 353,034 2,437,77,8 1,, 9'19, 13 "a 1, 81 1, 2 6il N - S 1191.1 MM��WJLFAJH IMIWAIMMOM WHIN STATEMVENT OF OPERATIONS - 0KRATING FUND FaMm pw eQQ MwA 31 W21, (Wkh LUMPaWlWe Rjmm Im dw W"a mdW MmO 3L 2HOJ Mar. I'l Nmar, li Sch,dujel Schedule �2 schedWe 3 20,21, ;?G?.O ktv 1�7 b4�15, 70 1,1i3V61j, UwW gwonmuw mW oMv pm.-,s U],1UH so,ow 1,8,21,IL tl%.'Ou ''? I i n"4A'I C"m of m, o3 'I pi'mr,rarn 60,WY9 Szd'K, M knowd a dm mKm M 11 0(6, W ?l 11 a; 6.rQV384 OlLee; �,� "inn ..................... . ...... . ---------------------------- - --------------- — ------- - ------------------------------- . ............ . . . . . ....... 44 13 3 -------- . .... . . 4ZM2 . . .. . .............................................................. . . . 44U2 ia lAmps EXPENDITURES WgMWWWM� 717,150 vn,n o 2MUM I M;'5 2,,) 1 rrtvc 1 543 8,D 5t,1549 85,278 pmWonewumm 231174 32spal 189,771 750,42B 05,071 Offs cil And 3 A 'S 13 ISA,9 � 6 29,22 5 mocoad admoommAm ... . . . .. ....... 3n,076 . . . .... . ............ 331,86.1 1,104 .............. 704j'Al 674,RY.", ,ora� expri'vlaures 2,411 P�, MUM I us M] ExanI DvfibenzyI ni Revirr nlis Ow. T EYMMIUMS Ru tho VPM' 1, 3, s f, 3,55 8 sa,wil N 6 TILLSONBURG & Disi'Ric r rVJUL ri-SERVICE, CENTRE SCHMULE I s,rA'VEIM ENT OF OPERATIONS COMMUNI'TY SUPPOR r SERVICES FIJI the yer Alndt.-sl M,VCFM :� 1, Z021 (With eamparafivf, for;Ilrjfll ffie flw year vjrrle,,d Pu7arrh '11, 702111 Swolh WeSL Em�rdse ma . -11 mam. 31 LKIN P ro f,,T a irn n 2 o KEVENVI, Pr,aviinic,ofl fion,,fiag 'I, 10, 9A R 71 AR4 I R 11, 4 1 "1 W A 4 9 1 C)CUd F,'lTVPlrUTWlA mindothil"l, grald" I.?, �,m� q ? I , ,I I.,:S Do. n n r Ion., md fi in d n isl m 41�3 H lf1"182 19,2, X) 116,12'11!,H� C I i e IA foul, V)2,04 H 02,114:R 1, qo, f�i j ...................... I S, ""I 7 llrW�000 .T I o, 11; lotal rPvvmp" 99,866 °,u,,44?,,l 15 7, ,",78, @,,i S 7 FXPF.Nr.,KrluR� S, rind hmvIoN �,4 PJiSfi I A, 17,7?'-� ave� 50111F9 6 Qj2(p l4o6dralm eximrsel 23 S, 1. M 715,174 ;s � "IiS'l 4"s l 3 u, t"o . ............................ . ................................................... �3711 ... . .... . . . . . . ...................................................................... .0 All ..................................................... o9b ;?,44 IA]b ?,11?6,16,`;,J Fxcci� (Deflcjcory�, of Revenue 0wor 1,.xpcnrJftijrv,s for dhe Year N - 7 - 'SILL SONBUR G & DISTRICT MULTI -SERVICE CENTRE SCHEDULE 2, STATEMENT OF OPERATiONS - MIL"T"SD FUINDFD PROGRAMS For the ypay Pinded Marrh3t, 70a"1 Iwo corm pariatiw flgur'Ofoq, 9110 VPAr ended PAarch 31, 2020� R I ti, F.w. V iir. FmWnynijiinft v I irl CAN,10 m Mlr U WW", 'I I SUR% Serwkes y p 0, joh Grant 202.1 2020 5 5 S $ $ $ RtNt N U I,. furlding I T. 'Jl Vi4f,M,5 Ij 1, 17 d 1,5132,238 1, T4,8,&B 0 as goverril'o'em. ."la ud'wv g: wn, 5 0, 000 'S 0, eD f;Kl 4")"91,96 Donalmyn", wid kAal 11well"lue, I 18,/,. 71,16 94 15, 4, i'll S Q4, 1: /4 1 ,,84,4 r� "I I�m, �,k "�, a EMN0UR [�S lful,emge; and h,,neitF JA ki, �l� 4,2 1 1, (11, D T17,1 SG S, 1 2,awr 11 ilvid I. 54 3 2.b 216 PMf,,/,N)M r9;per1 ,Ub 7,9"P7,r I I Q, 5 5,G) 13 1,2 5 7 S, 2 Aft 1:� !b'l 3, 10 ("flic:v 'Ind, 17,522 BGa m 2 2 7, 9 0,93 I AflocateJdmilliWoilion ................. 0 5&1 3 .......................................... . 2 4 � �IYV'J 111,15, im, — — — — — 2,892 — — — — 3.�, Y'O talCXj',Md(tUV&l 18 J, MN 54U15 9,11, L 71 1,584,455 824 f p De"ficiency) of Rewell 'pe over fw'ppndTtwpsfor Year 0 81 S CH V DO L E 3 STATEMENT OF OPERATIONS ADWIMSTRA f'10N 9, OTHER PROGRAMS r,or the yeor ealifert Imaq,ch 3,t„ NQ i I Witli clompar,,,ifivii, ftil fole khe glimy endvd rulwich 31, 2 in 20,) VINA Us 11 3 11 Mar, 31 prqnragn 2021 U120 811'WN(ff Provircl;A U)cal gavemmero and nher graim 35 [,Dcmalicinr, ord j�mchjj!irr, R4 Prograil enrcjnw 0,16 AllocMed 3'),%,,l eA -md iqu:p1i — — — — 42, 723 — — — — — — — . . . ............................................................... . ...................................................... ... ... ......... . ...... 47,733 . .. ...... . ..... 4 ?"882 76,??, 6,8 7, 1 . ......... 1 ....... . . ....... ...... . 2, t, S,.t I .... .... ...... . .... . ..... EX PIENDITU RES M,`.Agw, .qlifl 4, 70 4 19 9 0 502,1102 I u jo-d 0 52G Pil Owp,100,1wlN 199, 1A I 1 13 ii all ld �wlrrvrmn,kaloxiii 1 29225 33,!A,9 Alk'y Jlod adrunstl,Mlon ... .... . . . ................................................................................ lIVA ....... . .................................................... I , I CIA ............................................................................. n w pUm) d i E R, v e " 1.11,�,�'ll,�'ll,�'ll,�'ll,�'ll,�'ll,�11-11I .......................... - . .. . ... . .. . .... . .... . .... . .... . .... . .... . .... . .... . .... . .... . .... . .... . ..... . ....................... .. . . . ..... . .............................................................................................................................................. 7 1 n'l 3,4 2C, 69 7,8:10 Exces.-, IDlvfibemyal Revenue Over Expunichturiun lop' �he, Vuv 63,558 S4,971 N 9 1101 STATEMENT OF CASH FLOWS For tho. year ended M ar61 31, 2021 (With comparative figUreS for the year ended, March 31, 2020) 2021, 2020 Cash Flows, f ram Operating Activities Fxcesof ri-,werue over expen,,Jiture,s for the year 1,08"1&1 105,744 A rn (,,) rl" i z at u o n 1,391, 2,08's Chai,yges in non -cash working capi;tal accounts a e ,Decrease (uncrcase� in accounts rece�v,- bI �, 1 �23,026p 35,924 Decrease u,increasie) in prepay d expenses and deposits (2,062) uncrpase (decrease) in accountp, poyaWe and accruals 225,852 52,916 Increase (dplcrrea-se) in deferred revierme,�, 11,408 54,842 Cash flows from (appl'�,,ed to) operatzngactivities 322,027 251,1361 ................ . Cash, Hows from, Investing Actjv'j�ties Decrease (increase) in Iorg-terrn orvestrnents and receivaWes (8, 154) (7,W) �'ncreasc in Cash During the Yeor 313,873 243,719 Cash at Beginning of Year 1,389,347 1,145,628 Cash at IEnd of Year 1,703,220 1,389,347 NOTES TO THE FINANCIAL STATEMENTS For the year ended March, 31, 2021 L, N ATLJ R F 0 F 0 PE RA T1 D N S The fillsorburg, & D�st6r.4 Mul,'Itt-Servti�ce Crmtrr (the "Centre") was im�r.)rpurated %60hww Share captal in 1977. u,mdpr the. IIncome Tiix Act of Canada as as re�gstered tharity,, The Centre is HXeTlpt frarrLax urider s�;,ctlari, 149 Of t. I ne i i'n (.- u rT i e I a x k t. Th e purpose of the,Ce!ntra is: wr To prov",de and render emp(oyrTMnent, horne support and aduft h',,isic literacy serv�iripp to a prirnarily a:dolt resIdent pap ulai'10:0,; (Hl l"'a estabHh and operate a centre for the organization and of socl'al seMu'!s throughout I.Iie Tr)wn ()f Tillsonburg ar,,,d its surrloundung rdst6r-t- ("� O co -Operate arld co-oldirlate with all ofl'�,er sodol service agencies; and (jv) To ri.melve, w.�quire ard hold gifts, donatiorls, Ilegacles and de0ses� 2. SUMMARY OF SIGNIFICANT ACCOUNTING P011CIES The Centre fo,llows Ca"nr'iadn an Acco,unt'lng Standards fi�)r N,ot-for-Profit OrganizatiorI,;; Significant aspecls or the par fiu(es adicipted are as follomj5; (a � Fund Accounting M order to ensure observance of ha,fltatilons and re.,tirictjicms pkiced on the nj5e of the resources avajpable to the 1'iflsonburg & Nstrrct MUW-SeMce Centre ("Centire''), fl'ie arc -col, nts are rna'nl,,ained ln, acclordance Mth the princjp,,es Of 'IfiAnd acc.ountirig". Under these prpncipes, resources, for varicus pvrpose,, are cassihed for accountlr°g and n�pc)rting purpwyes 111tO fUTICIS that are,, in accordance with activifies or objectives spec�fied. Separate aCC01111,45 are riainta�,rfed for each fund, W t rating Fund The Operating Fui-id of the C�,mure records arrimints useid for the day to day Operations of the Centre ant.I also records the assets, liaba ltles anrd net sure has carred forward reuat[ng to ongoing operations, (H) CapItal Fund The Capi�tal r"'Und reports assets, iabffitnes, revernrut, wid expencHturc, p r0ated, to the Centre's prop lerty and e (',I u u p rn e n t'„ (flt) Resr Ifurnnnd Money nerl tho reserve funds have [,�,eeo set: aside for ft,rture exp(,,,n&tufe!s fear bUHdinp ,, maintenance, other capitai, addutjonq and crzmfl'ngiencies and ps to be, used as authczecl by the Buairci, Mterest getterateld by One reserve fUnd is maintainied, in the account. INS NOTES TO THE FINANCIAL STATEMENTS For the year ended �March 31, 2021 2- SUMMARY OF SJGNMCANT ACCOUNTINC POLICIES (continued) (b) Revenue Recognition, The Centre fokms the restricted fond met�hod of accountr.ingfor cont6butbns. Restricted contribi.jtionss are recogna�zed as revf-,,n�ue of rl,ra fi-v,,d to which they relate m the year un whichthey are received, Rcst6cied contributions for whkh there is no corresponding restirkted fund, are recognized n the Oporatmg Fund using the cleferral rne.0'm..A, wherrhy tht,� corwtrjhutions Pre dpferred and brought unto 'Oncomp. when t1fte applJC8 be, expenses are incurred''. On.restricted. cartribuftns aire re,,,,,ognrzerd as revenue of V m Operating Fund ir the year ir,, wNc, h thF.-�-y are received or becojiie of the arna ura 11,received 11 to be receivcan be reasonably estimated and coHectlon is reas(-,mbly assured. Investment Vricarre earned on resources of tine Capitai Fund and R�;2serve Os rer' ogF�nized areverlUe cf those ftmds, Unrestricted investmpr� inc7.e Grne is recogn�d as revenue ofthe Operating, Fund. Program iincorrip, and rhent fees are recognized as reveniuc, 'n the Ope-ratinr Fund vuhryr he service, is performed arcs the legal IWgillir),Tl tO pay 15 Created- (c) Contributed Services Violunteers contribite 6rne leach year to m,,sist the centre Pn rairrying out, its seryce dipUvery @ctivities, Because of the &fficulty in delerrnki�ng the fwr value cantrilbuted service-9 are not recogni?,,et,) 41 the financ�Dl statemerts, (d) Govern ment Assistance Goverorny-Int Frant.s, and funding is relcorided when there is reasanabe assurance that the Centre has corlipfied, with and wifll confilnue to ctmply Mlh all necessary cond�tioqs to obtain the granits and fundhig. Fn mdang related to corrent expendtares ,s recugrflzc-.d rn the CUfrellt PO'IOd Df net irucorne. ;"`rrr6rg relatod tli-) expenses cJ future pedods ;,s deferred af'-ud, arncrtrzed irito income as rp4ted expenses afc tncurred�, or tln acccdance wM,', the, rewicted h`r,arwr urrruihrra,i where a r-orrespondir% Fund is presenicd, (e) Income, Taxes As a registered charity, the Centre is, exempt frorn Part II tox under paragraph 149�,I)J) ofthe, Income Tax Act (C a a d a). (f) Allocated Ad,min,istrat,ion The. Centre in(-W'S adrrJriistradan (xsts that to the whc�ie arg,inlzation, These costs inclu6c., hiJn)aP re5ource costs for t1le executive, director, business rranager' ac(ountin,F , cierksr, 10ew`p?Gr1aism, w(,"'M as costs for office suppke5, eqt,r prnent rental and staff dovelopment, "These costs are aflacated to the varibos proga,ms and departments usirig Minstay funding lovels as an iridicato7 of priograrn, activ4y, or w,lhen identlfiablip, sperffic aci,Mtjes and reSIDUrCe ronswr(ption of the ind:iVdual programs. 112 W41jr, MC 11 P R Kel T F'. NEW W9 Wil HT T rd WiTA I M 1! �, 11 �: I I I I I 71FIllig NOTES TO THE FINAN0AL STATEMENTS Far the year ended March 31,,2021 2., SUMMARY OF' SIGNIFICAN1 ACCOUNTING POLICIES (contminued) (g) Equipment rquii.prne,rit is recorcted at cost and c.ontributed capiral assets are recor(ied at t,heir fair rnarket vakw at 11-re date of contribUt,,,on, Capfltal assets funded through government prograrns or agercjrrv�s are. recorcled at cost and the corresr)(mcling revelWe is deftrred and, almol"IJuad on the ,acne basis as trre asset. Miriislry fi.mtfing rpceuw-d as oudined irn lend'ng agnnerrrer')Ls, is brought nnto lrx.viie in the year rec,r ived with the offsettir% capital puiOiasp recork'd aS [)r0RF8FT1 PAPen.ge, Wnistry funded capftaI expendutures, �nr�,�.jded in prograrn, expense and Pylinistry fundrig w,as 5nfll in 2021. (2020 - $113,391) The etjUipment „s arrnoried slraight-I"'irw usinfg the follow4ig rats: Fu rnsitu re 20 years The Centre regularly re.virrvvs caprtal assets to (,nlflrnnnate obsolete Aertls- i,SCOIC(Al,at(nid M half the n�rni�nV armtjal rate in the year of no arnco''hzaCon is recorded I'n, the year, of dJsposal, (h) Financial Ilnstrlurrtents Financial are recorded at fair vaWe when acquinc.,t] or issujpd. f.n� sjubseqLW'rlt periods., financial asseks with actfveNy traded rT iarkets are, reported at fair vaiUe, wAh any unrealilzod gains and Ilosties reparted in income, All nt'herfirm ncial instruments are reported at arnoirtized crest, and tested for lj'npaJrn,,ent at each rpporting date, Tr,'ansacVon costs on the acquisition, sale or issue of fjnurtciaV insirurnerits are experised u,vh�n Incurn-nd. Fkwincial instruments are cf',)rriprised of acic,'10unts r'ecPuvable, short aind ong-term irvestrrxantsarv-J receivables, r r,,�Covnts payable and accrued haWutlesAA finarrc1adl rT)Stnv,-nents fir, these finarrciaC statemeints are siubsequ,,aentGy carder, at timiorti7,ed cost,, (i), Jointly Controlled Enterprises The Centre h@5 clerked to acrount, for aH such interests usnmg the crust niethod. This appIres to the partner5h'�p interest in Tllflsonbu,jrg COIRIMIV'IibSLV-ViCf�S lriitiatives 0) Measurement Uncertainty, rhe tare panition of finar!c-al staten'rerits in confortnnity widr Canadiall AMOLAntjr�g Standird5 for Not-for,Profit Oqxnizatrrcns MC.lOires, r"lainagiernert to make estirnates and aSSUMPCiOrl Ulat affect the, rcq,',1orted an,,ourit of assets and liabiRks, dsclo5'u.re of contirigent assets and Ilah Hities of tu,oe date of Hle financW statpflnents and, the reported amounts of revie,,riues and expenses doring the period'. Such estirnates are period4.41y revrewecl ,and any adjustments necessary are reportc!d, in earnings in the g')erlod in which they becorm,,w known, Actual ,results could differ born these esflrnates, 7he primary esflnlate 5 made by rnanagernent in, thesL? staternents relate tci, the usefolives of capitaN assets and' accrued iiablines. "I 1- --21 - IsM H NOTES TO THE FINANCIAL STATEMENTS For the year ended March 31, 2021 3, LONG-TERM lNVESTMEN]"S AND RECEIVABLES 2,0 2 1 2020 A Partnership Interest related party J,30alrd approved an mitial unvestment in THsontxug Commun�ty Serv,.'ces dnftiat",,`,ves in partnershdj) w4h Commi m4y I Mrig THISCH'IbL.Jrg, 77he u'nvestment is recorded at its origrriap Cost orl� accordance vvill"i Vie o5t rnet'hr)d for joh'Wy ccintrolled enterprises. 311,000 3 1211"'000 Loan IReceivable - related party The Iboar,d appn)vgltl 14�)Og-teri finandng to a redated conipany, Stcriebridge Coimmunity ServirWes' (SCS). TV, -re loan was advanceid to (Urd start up costs. The Inman bears cuniLflative irterest at I % payabie arimjaHy in December°thrrra Kt are no set terms of repayment arhd no payrnents have been received in the last owr'!Ive month operating pedod. 655,000 CT 5 5, 00,0 Advan,re RecejvaWe - Wated party The Board of -proved a sh1jr�,-u'_,rrn advarce, to a r0ated company, Staniebridge Corr) rn nity 5ervices (SCS). The amounts have been advar�ced to fund c p e ra t r n g rmeds and wo Hdng ca p 1 W � reqL14'ements, ioar bears cunnu,,,ative interest at 1% payable arsal aHy iriDecerrrft,?r. Tl'wry are no set terms, of rep2yiment and no payments have been received in the last twOve monthi operating period. 93,915 93,91.5 k'vterest RoceivaWe ou SC'S cutstai 6rig balarm 'r,m 66,939 518,785 1,126,954 1,118,700 4. GOVERNMENT REMITTANCES hncluded kl aUOUnts pziyabiie and accrued 1rabMies are amcun�s for government remittances poyaWe totaling $ 2 5,040 (2 02 0,. 3 4,2 og ), 5, EQUIPMENT Accumulated Cost Amortizaton 2021 20:20 Furnitk.rre 48, 17 7 4,176 2,001, 3,393 - 14 - 101 NOTES TO THE FINANCIAL, STATEMENTS For the year ended March 31, 2021 6, LEAS ECOMIMITIVI ENT The Centre iease� its, premi-ses loc-lated at 96 Tlllsr;,ri Avenue rrorn -TW'sonbuirg Comrn,i,v7,ity Sr.arv(,e5 lnfti'atflves The rulial lease peri'cd i^an for 15 years and expired Juhv 11, 2013, The Centre exercised its, trartt,,Jorii to eaKTerid the lease five year,,,, ending Juiy 31, 2018. T,he argan!zati(,)r,, has entered inta a verbal agreemierit, to extend the 'ease. for ariother'5 ye�jrs, See note? - fiediatied Party Transactions- 7. RELATE D PARTY TRANSAC T IONS Do6rig the year thu,,,, Centre ,paid rent for office spacio �';nd storage, of $6'1'1,902 l2020 - $62,902)to arld rec�2ived acinflnistration feer. of $12,000 �2020 , S12,000) froin ari Organization i'n wWch they i'r@,ve a partnership Interest, TWsonburg Corn 'I unity Services N,.,iit�iatives f%Si). 'the Centre, togethimvr vuith Carrunurky LVng T'Hsonbtirf; fori-ned a klawn as Ti Iscriburg Community Services IWU,,itives, TNs parti�ershjjj ys a non-profit corporation estabhhed for the purpose of ccmtracting, owring, operathig, leasirg and n',,,anaglnga buildngto s'uppart cornn'ujnMty agencVes, The inftlad.ve repre�sents a jondy i�.ontroNed er'Aerprise forthe Cleritre, These transactioris are in tl,ie riorma� course of operations -and orere, measured at the exchange afriount, bleing the arnount of,c.anskleraflon esiablished and agreed to by the rekated part:les. Durhig the year, the Centre rnade payments to, Stonebri'dge Con"imunity SerOces (SCS) of $91,201, (2020 $91,201) for rent and $101,745 (2020 - $:96,269) fear exorcise and faHcs prevention 6asMes. The Centre charged SCS revenue. of $12,000 in acirninisrratibn fees �2.020 - ;"�12,000�, SCS us a rion-pi ofit corparation related, by cornmon, controL The porpose of SCS is to assist agf,ttf, ill or disabled per5ons by providing such services as hcusekeepirug, meaU preparatsr"')N' nursing and stwppjng assistancie- The c7ganizarcFi ako ass'sts needy persorns wl°l'o, are r,o'lerrpllcyed and low sWAe(,.'J by provid'N an en,,.poyment troh7ing centre, counseMng and ed,,�xat ' it) n prorarns. "rhese tra,nsaa "'Oons werc,a In the normal coorse of opei'aUoris a,rld Wf-�Te me-,TSUred at the, exca"IgR a rn ou n t, b e ing t h e a n-t c u r it of consideraUon estaNkhod and agreed to by the related parfletu. T'he Centre periad ical ly Vends funds t(,,, SCS, v,,vhjch are conside red to be don g term in ria t,'..gre with nor set repayrnemit tc,.,rn1s,.. The year end loarr balance to SCS %vas $7,48,915 (2020 - $7'48,9'IS), ofvhich $93,915 has been CpassJied as ari rap erafling advance vhtfi the, remaWng portion consnd'ered 0: !ong-tprrn Coan firancl'ng, All ornounts are classified as long-terr.-ra on the�-',e financiai statements as t1here is no expectation of repayiiiont wr� �tNthe r,jext operating pen.od. tnterest accrues on these arricuints annuaVy at Li ratc,,, of 1% IDer annun i and is currLAxtive,. Vntemst accriucr J r,ind re,,,.,elvaWP fron�f, SCS at year end is $66,939 �20210 - $58,784) and is llM�Lided iri long-terrn investments, and receiva',Wps; the arnounti,,s nol: oxpetted to Ilan coflectod Mthin the next operating peHocl, Other related parties ircktde nlanageizwnt and governance for ffie Centre as Joey ilaVE," the aUthority and responsibi,,fty f ar, pWrli"wrig, drectlng and cot vcilljIng the activilies. Ad transactrons with rnanagernent are iri the norm,ai course of operations and are Hi-nited to salary and wages- There have been rto transactions, with directors and officers during the period. NO 01,J)(-1W.7101JI)ts are QUIStandi:ng, from or due to reliated part�ies- 115 C) NOTES TOTHE FINANCIAL STATEMENTS For the year einded manch 31, 2021 8, DEFERRED, REVENUE AND SURPL.US rLINDS Sorne of the progran��s whdch ar�m uffered by the Centre are fianded on a different year end reipcartprg, bas,s than the Cerrtre,, Tfre deferred revert.je represents the funds, which hcve, been; receved bV the Centre., and wtfth r6ate tc,i expenditures to be inrurred, subsequent to March 31, but for which no specific restdicted fund has, been est.aWashed, These funds, wfll hip matciwd acairist enKipendin,ves during a subsequent period. Aref rernairling ,A4-[.)111AS Ira 0-ie government, f(Inii progarns teas been ircludied in accoixT-s payabde and wfll either be returnii to agency i11 the subseqUert year', ar used in a, rnaninier as presicribed by tt�e fimding ageric'y 8,nd arnor0zed into inclome on that bas:s. 9. FINANCIAL INSTRUMENTS The Centre us exposed to various risks tl'rrough its financial liristrur-nents and has a conlprehen5ive risk rnanagem�,,rit fr0n)Llwurk, to miorirtur, evaluate and nnarnr-,igp these rusk's, The foHowiig ana�ysas prlovkies il'IfOrrflatinn about dire Centre's r"51< exposu�re and concientratf.on as of March 31, Z021� (a) Credit Risk Crecflt risk asses fri the pOtPrItW tKat a COUnLef party will fail to perForrn fts abligaVons. The Cer&e extends ctp&. w iis r1lients Ira the normal course of its operatons rt rarHeii tx,A, cm a coritim,Jng basis, cre.�rljt Checks on its cEents and maintains proviscn, for bad debts, T'he Cientre has a sigrtiFcant nurriber of clients wNch 'TJ6�rT]i2C,'S the of Credit 6sle, and the most, slgrdfiicarl, receivablii- from the g &,) v e r n ril e n't, (b) interest Rate Risk Interest rate risk reflects tine senisitwity of than Centrcr's ffirrarrcial condillion tio movements in irite-rest ratios. The cnrnf any recelver, interest on its IrvestrYlents bt)Sed on the bank pr1rne rate, These, interest rates are representative of curre-ra, rnavket rates for investrnenLs wkh eJrnflar r,ierrns, condftiars and rnatim-Wes, The. Centrra cioes not clarry any dnterest bearing diebt, 1"ne orgainIzaGon receives fl'ae rr'Ojarity of dts revenue thf 00gh various government rnin'sstrios aid its abihty to ccintinlje viable upe,-rat�,Dns us deperrdent upon coni inued fw,-6rig frDRI the governrTif,"?rits, 71he fun6ng is based on, approved expenditUria lr4�vc,,-0s for eatji ,,ram aS Set OL[t by �gr'eOrTlejjtS bletweery the MinisitrV and the organization, Any excess of revenue civer expenditures subsWized by the, Mir0stry car) ed.l'ier be re',quested bythe POJT,J01.ry to he retUrned or cff,s(!t t49aiT15't fUWre years' fundung. IL COMPARATIVE, FIGURES Certiin of the prior year's balances have beeri reclassified to conforrn with the curre.rat year's presentatiiorn. 12. EXTRAORDINARY EVENT T11,e &bzji COVID1.9 parnidemic contdritses to uxnpaict the Centr,05 daily oper-a6ans, rho fluH extent of the prolonged panderrrc at thus tdme remains uIncertahil and cwvrot be predicted hicwjevo.,pr it (,,,olald rTiater1aJy affect tli,.e study operations of the Centre and the ability to secure funding. I'll '16 - Iffill III" II CENI 1"'RE CONTENTS PAGE Message from Board Chair 3 Message from ED 4 About the MSC 5 Program Updates 6 Financials 10 Our Team 11 Volunteers 12 Donors 13 Contact Information 15 IMN MULTISERVICECENTRE.COM PAGE 03 Last year, as I prepared the message for the Annual Report, I remarked that we were in the middle of a pandemic. Little did I know or think that we would still be in that same pandemic a year later! We have learned a lot in the past year, and been able to find new and creative ways of delivering our core services in a safe and sustainable way. I am so very proud of our staff and volunteers who have continued throughout this past year to deliver services to our clients under very difficult circumstances. Thank you so much for your dedication and commitment to those we serve. In order to ensure that our services were delivered in a safe environment for our staff, volunteers and clients, the MSC Covid Safety Plan was developed. It is focused on safety and the redesign of programs to better meet the needs of our clients in this rapidly changing world. For instance, staff were able to find new ways to deliver a number of programs, including online exercise programs that gained attention throughout Southwestern Ontario. Congratulations! Throughout this pandemic staff have strived to continue to provide the services and level of care our clients expect. Unfortunately, some services have had to be postponed at times such as foot care clinics. However, essential services such as Meals on Wheels, housekeeping, in - home footcare and home visits for clients in the Assisted Living program have continued with the necessary safety protocols in place. Employment and literacy services were being provided virtually all year and in -person when provincial requirements allowed. Client satisfaction is a top priority for the MSC. I am pleased that overall satisfaction with our programs - particularly Foot Care and Transportation have met or exceeded the 95% target, even during the pandemic! This has been an unprecedented year as staff, the Leadership Team and volunteers have had to learn new ways of doing things, often on very short notice. As we move into post -pandemic days, I am confident that the lessons learned this past year of resilience and flexibility will stand the MSC in good stead moving forward. On behalf of the Board, thank you to all of the staff and Leadership Team for their tireless commitment to the community and our clients. Thank you to each and every volunteer who gave of their time and expertise to assist our clients. You are the backbone of our organization! And finally, thank you to the Board of Directors who use their skills, knowledge and expertise to continue moving the organization forward. MULTISERVICECENTRE.COM PAGE 04 As we look back on the past year, I am inspired by all the MSC's accomplishments. The MSC started out the year with a refreshed Mission and Vision statement and a renewed Strategic Plan. We have focused on strengthening our organizational capacity by building stronger connections with our clients, partners, and the community as a whole. We have concentrated on fostering the exceptional talent of our staff and volunteers to offer high quality programs that are reflective of the needs of our community. This focus has Ar-CREMEDVATH EXEMPLARY STANDINA5 ACCREDITATION A wxWE NT resulted in incredible success in our programs, even as we repeatedly changed how we operate in response to the evolving pandemic. Out of this varying environment, the MSC responded to emerging needs in our community with new programs so that all people in our society had the opportunity to be safe and realize their full potential. None of this would have been possible without our inspiring staff, volunteers, and community supporters. I am fortunate to work alongside a team of uplifting individuals who have so much caring and respect for our clients. The pandemic caused people to be concerned for their own safety and these individuals responded by learning how to keep themselves safe then continuing to step forward, day after day, to support the clients relying on the MSC. A special thanks to our volunteer Board of Directors who provided insightful governance through this extraordinary time as well as to our funders (Ontario Ministry of Health and Ministry of Labour, Training, and Skills Development) and donors who showed their confidence in the work we do by providing much needed resources. I begin the 2021-22 year with hope and optimism as the MSC continues to pursue its vison of "Building a community of inclusiveness, innovation and independence together." MULTISERVICECENTRE.COM PAGE 05 Mission The Multi -Service Centre is a charitable organization providing excellence in employment, literacy and home support services to Oxford, Norfolk and Elgin communities through partnerships and innovation that allow others to embrace their personal independence. Vision Building a Community of inclusiveness, innovation and independence together. Governance Values WON FITOTIVIIIIII • Diversity Integrity Respect Quality MSC is governed by community minded people who are committed to enhancing the accessibility and availability of our services. The Board ensures the organization maintains high standards of accountability. 121 MULTISERVICECENTRE.COM PAGE o6 Evolving to meet the needs of our clients and community is our daily mantra as we provide services to our seniors and adults with disabilities through this current pandemic. We hold steadfast in our commitment in providing community support services that assist in maintaining our clients' independence and connectedness to our community. This has been a challenging year with the Provincial Governments many directives and orders to keep our community safe during COVID-19. Our Assisted Living in the Community (ALCom) program supports 50 high risk frail seniors and adults with disabilities to live independently in our communities. The importance of daily contact especially during this pandemic, permitted our frontline staff and volunteers to support the physical and emotional wellbeing of clients during this time when family could not be near through socialization and in - home exercise visits. ATelephone Reassurance Program was created for clients preferring phone calls. A Volunteer would call and speak with them at an agreed upon day and time. The consensus is unanimous that both benefit from this interaction. Our Meals on Wheels program has grown exponentially during this time -period. Nutritional wellbeing has been a concern during this pandemic for clients who may not feel comfortable going out to buy groceries. We received various grants enabling us to provide subsidies to lower our meal prices. We established partnerships with other community leaders for distribution of grocery gift cards to low-income seniors and adults with disabilities in our community. The high demand for frozen meals provided the opportunity to work with three new local food providers. Client satisfaction is high in variety and taste of our meals and the friendly volunteers who deliver them. The Grocery Buddy Program provides the opportunity to work with a local grocer for ordering and our volunteers delivering groceries to clients in our community. The transportation program received a second wheelchair van from our funder. This supports the increased demand for wheelchair transportation. We never stopped providing essential medical drives for our clients. 122 MULTISERVICECENTRE.COM PAGE 07 We participated in pilot projects for transportation and transition from hospital to home in partnership with our funders and other health care providers. The opportunity for collaboration and partnership with other Community Support Services organizations has been a positive experience in operationalizing these projects. Southwestern Public Health assists us in ensuring our infection control practices support our delivery of services in keeping staff and clients safe. Foot Care and housekeeping services are examples of this. Our clients value the assistance in maintaining their homes, as well as enjoying good foot health in the home and clinic setti ng. I admire the resilience, commitment and support of our Community Workers and volunteers in ensuring our services continue to our most vulnerable populations during COVID-19. They're our unsung heroes who quietly go about their business and are pillars in our communities. It is a privilege and honor to support and serve the needs of our community. Our MSC vision of building a Community of inclusiveness, innovation and independence together has been demonstrated daily over the past year, as we continue to look optimistically to the future. 123 MULTISERVICECENTRE.COM PAGE o8 The past year was one of many'firsts' for the MSC's Employment Services Team! As in communities across the country, we have struggled with COVID- 19. Nonetheless, we responded quickly, finding new ways to provide support when it was needed the most. Technology and the adaptability of our team have played the starring roles in the transformation of service provision that we've made. If there has been a silver lining to COVID, it would be the proficiency our staff have developed in providing remote and virtual service.This has been a positive outcome for the rural population in our service area, and those experiencing transportation challenges. In partnership with CES Oxford and County Economic Development offices, the MSC service was not an option. Our strong connections with community resources have ensured that staff have been able to support the needs of those who come to us, and together we meet clients where they are. The MSC hosted the inaugural Oxford County believes in walking beside our Virtual job Fair with great success! Together with area employers, we also hosted virtual job information sessions in order to reach area job seekers. With the spotlight on virtual experiences, the MSC has responded to the needs of our clients by offering a technology loan program in order to ensure that everyone has the opportunity to participate in the job market. The dedication and passion of the Employment Services team has been more evident than ever before over the past year. We've gone the extra mile to be available and responsive, even when walk in clients. Finally, our RBC Youth VIP program has continued throughout the pandemic, with enthusiastic participation coming from virtual locations across our service area. Staff creatively coordinated dinner delivery for attendees and youth have enjoyed a variety of guest presentations and the opportunity to connect with old and new acquaintances. Informative talks, engaging staff and guests have made for a very successful year of networking for area youth. We're here for you! 124 MULTISERVICECENTRE.COM PAGE Og I�11� � ,,III yVW ° II f� �oumou Pti 000i, � I ioi ih(VY i/ i r//ii fv MSC's LBS program ended the fiscal year meeting all performance targets except participant numbers. The program continues to measure high levels of Learner Satisfaction and Suitability. A key marker of program success is Important activities included creating secure electronic files, email lists and accessible resources. Assessment of students and volunteers also adapted to include detailed questions about available devices, reliable internet and/or support at home to use technology. It has been a difficult year for individuals living in remote, rural areas lacking technology, access to internet and at low skill levels. Program personnel worked on securing a pool of loanable devices, curated a Technology Tool Chart to provide guidance to staff and volunteers on acceptable In a year marked by the concept of'distancing,'some types of contact were increased. Weekly online meetings between staff members assisted transition efforts. Volunteer tutors meet online monthly and receive an e- letter containing resources and updated electronic lesson materials. Thank you to MSC Employment Services and Fanshawe College for their steady stream of referrals to the program, instructors Sara (Tillsonburg), Jennifer and Peter (Woodstock), and the volunteer tutors, for their dedication to the students in the program. student goal achievement - with p latforms and resources, and , students reaching 63% of Learner developed an electronic lesson site d Progress markers (60% was the document. An exciting project for to rget). the 2021-22 fiscal will be bar- Instructors, volunteers, and coding the materials in the Literacy students utilized remote and Library. online delivery as much as Improving technology skills and possible, book -ended by periods of capacity remains an important 1-1 delivery with safety protocols in component of both service delivery place. The MSC Safety Plan created and skills training. Support a framework for program organizations such as Literacy Link �j personnel and students over the South Central, AlphaPlus, ABC Life course of the year individuals y Canada and Community Literacy y participating in required training Ontario assisted sites with timelyn and signing Acknowledgement information on resources an Forms. training.` 125 u ► • u 2020-21 Annual Operating Budget: $4,746,702 Multi -Service Centre derives 89% of its funds through provincial funding that includes contracts with the Local Health Integration Network (LHIN) and Ministry of Labour, Training and Skills Development (MLTSD). These contracts include several programs that have very different client eligibility, method of funding, targets and reporting requirements. In addition to these contracts for client services the MSC has revenue from fees associated with programs, grants, one-time projects, municipal support, donations and fundraising. �Rpvenue soc,� ,,, m( rsa , otireeir ,a0 5D PAGE io MU r5l Chenl/frp1oyvr t'taorr�munity`;uapports 126 MULTISERVICECENTRE.COM PAGE 11 The MSC is committed to fostering exceptional people and teams. Despite the challenges of remote work, we have maintained a healthy work - life balance and supported team members in a number of innovativ Over the past year, staff had the opportunity to participate in several health & wellness initiatives that helped to improve our connections with one another, while ensuring staff safety. With a comprehensive COVID Safety Plan as our guide, MSC staff found new and successful ways to engage with each other and the community we serve. As a community healthcare organization, the MSC is fortunate to have had solid infection control protocols in place prior to COVID that our home support staff were all familiar with. Building upon that, the Organizational Development department created a COVID-19 Safety Plan that has guided rotocols for all staff. We reacted quickly to the provincial lock down with a Remote Work Procedure enabling staff to work from home safely while maintaining business continuity. We are so proud of the way our staff have all risen to the challenge to ensure that our `FIN MULTISERVICECENTRE.COM PAGE 12 "Last week one client came out before I got out to get his meal and said thank you for all you do. His attitude of gratitude toward the people who deliver his meals made my day." - Meals on Wheels Volunteer "I always look forward to meetings with my tutor. She is always happy and full of energy. I have learned a lot about different words and can read better now. I can also do more with people in my life - like baking - because I can understand the instructions now. Even the grocery store is easier. It has really helped me." - Literacy Client 128 MULTISERVICECENTRE.COM PAGE 13 129 MULTISERVICECENTRE.COM PAGE 14 130 MULTISERVICECENTRE.COM PAGE 15 96 Tillson Avenue Tillsonburg ON N4G 3A1 @: info@multiservicecentre.com 519-842-9000 519-842-4727 UP 226-721-1114 www.multiservicecentre.com Other Service Locations Include: Tillsonburg Town Centre: 200 Broadway, 2nd Floor Community Employment Services, Woodstock: 40 Metcalf Norfolk Community Help Centre, Langton: 707 Norfolk Cty. Rd 28 131 100 I F: 5 I I q'4 a Transpolt t at it �iD r"i w m re Community Grant Program (CGP) Final Report 2021 Background Organization.,, _ggun 4!j ............................ — . ....................................... Primary Contact: Email._ge-. nbe I coma Phone: 519-852-2873 Please tell us which grant you received (check one�� [j Community Services - Seed Grant 0 Community Services - Cultivate Grant LI Festival and Events - Seed Grant 11 Festival and Events - Cuffivate Grarit How much funding did you receive from Elgin, County in support of your program- 1.) Please Mefly describe the il,)r,ogrartulservice/festier altevent that was funded through the Comm unity Grant Program (CGP), The Elgin 4H Assodation was able to utilize the grant money towards the cost of the Elgin 4HAssociation website, as well as the annual Zoom fees- Due to Govid 19, many clubs relied on the Zoom platform to host vii-Wal meetings- 2-) Please confirm how this funding was used (please select all that apply): El Supplies Volunteer expenses Professional fees E] Direct Program, Expenses IMEMUM WWII% MAWO"IMIOMI IN 1 -1 M MWAIM -0 Ncfe--gdw for the Awards has been paid- 133 3.) Please con fwrn that the CG P fu nding was NOT used fiver the following; operating expenses (staffingiwages/benefits); capital projects; deficit reducflorlis; or retroactive activity/prograu-ifevent. El 11 confirm that CGP was not used for the aforementioned items. El 1'rn not sure. Please indicate which expenses YOU are unsure of, and provide an explanation in the comments section, E] Operating Expenses E] Capital Projects E] Deficit reductions El Retroactive activity/programlevent El l cannot conrirm that CGP was not used fear the aforementioned iterns. oqm�� 4.) Please briefly describe how successful your prograrrilserviceifestiva)fevent was. Ill i 11,11 Q I I ; "I I I qJUMIVqJJI*r-k*MWIW=JI , RMIA12 �Kr'uHffW4U*'IMIt ;;t I 'A All WITLA " M= fl� ol- jM111 5.) Please describe how successfui you were in ireaching your target audience (providiff details [f possible, i.e. nurnber of parbcipants)., Alft IW Our exrollnext was sfrtbtly 1-4wiL fr#xi 1,2st yew, vjz feel thq-t it w-2s the M.Zny IMons that have been in place due to Govid 19. 134 6.) Please -tell us whether your prograrn/service/festival/e. vent was successful targeting areas of the County -facing greatest need or greatest inequities. T) Please describe how lrnpactful your program/servce/festival/evon-t was (Lip, inumber apt' pairticipents, user impact statements, etc.) 8.) Did your program/servce/festival/eveirit increase participation and engage persons wftlh disabilities? Yes. Please tell us how in the comments section. No. Please tell us why you weren't able to accomplish this ln the corniments section, U Not sure. Please explain in the comments section, Comments; ...... . .. . . . . . . ......... . . Our program requires all staff and volunteers to be tiained in offering equitable servk-es to people, including those with, disabilities. Protocols were in place should anyone require assistance, over the course of this ye these services were not required b ut were available. I 135 9.) Please tell us whether your program/service/fpstivallevent followed the schedule and key dates that you identified in your application. Please provide additional informationlexplanation if you made changes to the schedule and key dates. 4 S�wll= F] Continued capacity of your organization; Contribution to the sector; and Your organization's ability to achieve funding priorities arid outcomes. 12a) Please attach or detail all available metrics or statistics that you used to measure the success of your pro,gram. programlservice/festival/event? LQ.L�L-jhsIWr-*Ij h i 3jfijq-"Yhrn ollnuipid MaLWI411,11 my- I"jL4NNM iNgli AJLIK#1 Fjj 136 Sul )I i 1U10* I!jiiiixolji' ilie V101111,111f IDfoal Mr.Airwill m 11 u ° I ml' km' C"IC112 ft:iiniffim ift I 1i' [11 1011111111101r111 . . .. .... . ....... . .. . ........ . . . .. . . . .... . ..... . .............. . . .......... . . ..... ' ....... . . ......... QFIIJIR� WJ,ZNJq�OfLW`yisar mirold mAciiirmrti;'� to otiliN spilliA ical llI III I a 110 on �� I nnvt el'? AI 0 f Il"oNlut" irmild Owil" ji'llll onm%w�W& m%ia m,,Anirf mv.9' bastared pub4t,"Al�' I g''IMIN!"XALIP AJ ......... .. . Name. ol u nisiell . ..... . ... ... . . . . ... ..... ... VA 137 Financial Statements in CDN Dolkars MMMMMMM GrCr3S 1�781e,, - SM F i , i ON I. MONIMMMMM County Gra', Ontario 4H Council Interest Income - Edward Jones Total Other Income Net Income (Loss) Income Statement . ............... ....... ... . ..... .... 2bbb 250 70 138 https-11/www 13.bino.com/onl inebanking/OLBr fin/acc/adt/accountDet Tiransactioriu Datet Mar 31, 2021 Apr 30,2021 May 6, 2021 May 31, 2021 Jun 4, 2021 Jun 30, 2021 Jul6,2021 JuI9,2021 Octl5,2021 Gode Doscrip6cc SC MAINTENANCE FEE $2.50 'sc MAINTENANCE FEE $2-50 ONT4-HCOUNCIL EXP/RDD sc, MAINTENANCE FEE $2.50 BR. 2425 MAINTENANCE FEE $2.50 N0176 L) EDWARD JONES MSPIDIV NOA77 $2-50 $2-50 $250.00 $2.50 $2,000.00 $2.50 $226.00 $70.01 $786.74 mm 139 202 1 -10-31, 11:35 a. Final Report 2021 Orglanizati,on: ��,m(EAEast Otlin Agricultural Society . ........ .. --, . ... . . ... Primary Contact: Email. Omerfairboard@amtelecorni.net ................ Phm,je. 519-773-3445 Please tell us wMich grant yoij received (cbeck one,): Community Services - Seed Grant Community Seri es -- Cultivate, Grant Festival and Events - Seed Grant Festival and Events- Culfivate Grarit How much funding did YOU receive korn Bgin County in support of your program. $6,73100 1) Please briefly describe uric progira m/se rvicelfestivalleverd thatwas -furred through the Gorn munity Grant Prograrn (CGR)., We commissioned a local arliol, Candy, McManiman to paint 5 mural panels detalMrig the history of out orgaMzatlon The panels de all 116 years of ourgromAh - 2,.) Please confirrn how this Nnding was used (please select A that apply).,, supplies Voluinteer experisies 0 Professlonal fees 0 Direct Program Fxpenses Comments. -I 11121191 1) Please confirm that the CGP fundiing, was NOT used for the, folIowing, operafing expenses (staffingiwages/beflefits); capital projects; defidt reductio,nsw or retroact[ve aictivitylpro,gra,m�liev�rl,t:. 13 1 confirm that C:,(,',,P was not used for the atorernientioned derns, 0 I'm notsure. Plleases indioate which faxpenu are unsure of and, provide an, explanation In the cornments sectibn, Operating Expemes CapltA Projects 0 Deficit reductions, D Hetroacfive activitylprogram/event 1 cane otconfirm that was not speed fir theaforemeat ioned Yarns,. 4,.), Rease, briefly describe how successfol your programl'servi,c(-,,)fas,tivalievent was. We had the unveiling of 2 panels during) otir Auguat 21st M,us,:I,c Festival, with a CroWd of approximately 500 people., Aylmer Express, was on hand to capWre the mo:menit�. Photo attached, 5.) Please ciescribe hnw sine cessfoul your were in reaching your target audience (prov4e detaft K possible, i.e. number of participants). During the paStfew years, Aylmer has seen a nUmber of' mural p ects being done by local students, aind! artists., When I arn in the office, I do notice that, people; are walking and didving by to have a look., IES 6.) Rease tell &is whether yotor was sticcesshill targetg areas of the CourTty facing greatest need or greatest inequifies, 7.), Please describe how imp actful your, progras-nir,,ervi,c,effestiv,@,Itevent was. (�,e. number of participants, user impact staternents, etc,.) Our artist and Group 3 PIrinfing (in Belmont) were the sole parficipates. Some of'the fair board directors, helped in installing the murals. 8.) Did your rogran-nlservice/fest�ivalVp,van,t increase participation arid enigage persons wIlthdisaWlities? P 0 Yes. Rease tell us haw in fti)e oarnineints secfioni No, Moose fell us why yotj weren't able to; acGompfish this in the comments, sect[on. Not sure. Rease explain in the GominI section. No — all work, was done by the artist and printing staff'. 9.), Please 10 uwhether yotir p,rogiramlso,wile lfe,%t,,j,vallev,ent followed the schedule and key dates that you Wentified in YOUr applicatijon. Please provide additional hiformationlexplanation if your niade changes to the schedule and key dates. ,A lot, was depended on the weather,, we are sfill in the pmcess of getting the last 3 panels up and weather,proofed 10) Pfease le't us know how the CGP supported the following: [] Conlinoed capacity of your organizatbn", D Conlribution to, the sector and D YOU r, organ lzatio n's abifity,to, achieve fu ndi ng priorities and out'Com es Comments: VMr#]F,WM* M#M M*# ammpmomp rA 15 MIXII-5r, ]KIRIAE'' 111111 1 -1 �' I'l.) Please attach a financial statemient with actual costs. 12.) Please atth or detail all available metncs or statistics that you used tomeasure the success of your program. 13.) U LTIVAT E ONLY: How s ucces sful were the changes yDu ma de to you r prog ra m/Sery iceffesti val/evetd? 143 14.) How Rkely is your organiilzafion to app�y for QGP funding 0 2021 ? Very hkely Unlikely Not sure 0 Other: 15.) Optloanal -- PlIpase aftacb any supplbrnental lnfolrrnatibn i(e.g�.. organizallonal yaar end repoM) to this applicatiort Declaratim t confirm Mat tho )nAormationprovided Wim's, reporr is, true, complete, and gecarate.. I un(fenoand'that a# mafefial,5 submifted'as part of th45 fmalreporl wN be shared publkr�V to ensure accoutylabdily and transparency. Aidhobzgd. j1p 0 Namw Carol Watson Positiom'Secretary 17 Signature: . . . . . . K . . .... ..... Z= I Sigrust ore, 144 Ay[mer Fair Mural "I"he WWI cost miay seern expi ensive as you are paying rne! as the artist to paint the designs for each section at half size ZIA! and then paying theto ha 'them printed 8 x S"on the metal. if the mfural'Were pal nted on the congretewall with air uriknown life SP@,n, that WoWd eveirrojolly Peel, this appears, to be a better route, Even if the wall were power washed/sanded and then repaijinted then the this line aright: be 8,41 yeam The, metal has; at least that long and with, backup of the originals and the digital files you have a guarantee, offuture, repIacernent as needed. 5 units to be pointed on the wall would be approximately 10' x1o' induding borders. Elgf,,niisp!re,5,entlypayiln,gapproxi'mately35/sq'flfo,rarTiura6pro,posaI and this wouldprice this rnural on the curllng club, at. 1.7500 not counting wall preparatlon, cost) Border paiinted around pan els(bafloons, ribbons, red, blue yell ) 5 x 250 3,25,0M (barcler cleaned, primed, painted and varnished) Golden MSA Var'nJish Mth UVL5 satin 2 x 70.19=, 14038 +1ax 18,24. ............. ........ 158,52 High resolluflon photos (Mivered and picked up),_ 5 x: 75 z, 37SM +48,75 m 423,75 Ciradl* boards, for originak,48 x 48" 5 x 96.94 plus stfipping 80400,00? 583.70 Originals Design work, phrned, painted S, Designs executed on 48" x VA cradle boards, sold wth copyright '1000 x 5 SODOM Does, iiot'inclade ,'jrist�aliatirDin cost by Group 3, or perhaps done by, the Fair Committee Use of Ilift for -wall ........ _ ...... ....... ..................... ......... Total cost anticipated not i ndud l rig use of lift to mall borders -�4 D )< 610 ORIGNI. T,OTAL. (Tatad for originals, photography, borders around instal pan6s, cost of metal panels -1430291afi+ `MI 11111ntiL\ � l / � � I� �,� Wiz/io � 0 f� /i� // I a �h/ ��w; i, A, yS� ��WP�N /b � ✓'�A � d�l� I S 13' I U f1y / /I,` / //Ni/iW 0,� f r br r I ✓f )fr�f� MI V f I//rp Aff� r I Is 1 / / // / / // / r� , �'��I�J, ,l��ar,�a,,,��u�u Fair , top pictum, unvelled two of five new murals incumbent candidate Karen Vecchio, Malafilide Deputy M#y Curlingportraying historic fair, scones beingpainted on 'the Aylmer Dorninique G119jubre, Elgib-Middlesex-London MPP'Jeff Yure ClubElginqy mcmariliman'',,' Bottom pteture, among those at the veiling) Malahide Mayor David Monin,111 and Fair Board President Ran dOnIw a music festival at the fairgroundso Community Grant Program (CGP) Final Report 2021 Background Organization: Bayham Beachfest Primary Contact: Email: dvan@amtelecom.net Phone: 519 808 4214 Please tell us which grant you received (check one): ❑ Community Services - Seed Grant ❑ Community Services - Cultivate Grant ❑ Festival and Events - Seed Grant 0 Festival and Events - Cultivate Grant How much funding did you receive from Elgin County in support of your program: $ 6447 1.) Please briefly describe the program/service/festival/event that was funded through the Community Grant Program (CGP). The Bayham Beachfest is traditionally a 2 day event held in Port Burwell. In the past, the event consisted of live entertainment acts, kids zone with bouncy castles and games, arts and crafts, vendors and much more. The event finale concluded with an amazing fireworks show of Lake Erie. However due to Covid 19 the festival committee made the decision to only provide the community with the fireworks show. 2.) Please confirm how this funding was used (please select all that apply): ❑ Supplies ❑ Volunteer expenses ❑ Professional fees 0 Direct Program Expenses Comments: All of the funding received from Elgin County went directly to help pay the invoice from Vicotry Fireworks. 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. 0 1 confirm that CGP was not used for the aforementioned items. ❑ I'm not sure. • Please indicate which expenses you are unsure of, and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ Deficit reductions ❑ Retroactive activity/program/event ❑ I cannot confirm that CGP was not used for the aforementioned items. Comments: 4.) Please briefly describe how successful your program/service/festival/event was. With limited resources and volunteers, the committee struggled to use the fireworks platform to generate much needed funds to continue in the future. However,the Fireworks display was well received by many in the community and surrounding area. We had a great turn out, beach was quite full, many families were just thrilled to watch an amazing firework display. The event definitely brought back a feeling of community. 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e. number of participants). An approximate number of people enjoying the fireworks would be 2000. Many watched from their homes or remained in cars, families stayed in pods on the beach all trying to maintain social distancing. 148 6.) Please tell us whether your program/service/festival/event was successful targeting areas of the County facing greatest need or greatest inequities. Given the pandemic issues all communities are faced with, the fireworks display was a huge success for all that came out to enjoy the show. Many people NEEDED to be out in the community just to have a sense of inclusion. Many attended from Elgin County and surrounding municipalities. 7.) Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, etc.) Most responses received were extremely positive. Our community and most surrounding communities needed an event like this to give hope that events and festival will return in the future, where families can gather and enjoy life for a moment. The turn out was proof that people wanted an event to bring families and friends together. This was also Vicotry Fireworks first show since the pandemic began. They were extremely grateful to have the opportunity to show off their display which lasted near 25 minutes. 8.) Did your program/service/festival/event increase participation and engage persons with disabilities? ❑ Yes. Please tell us how in the comments section. ❑ No. Please tell us why you weren't able to accomplish this in the comments section. 0 Not sure. Please explain in the comments section. Comments: The event was free to all and open to the public at everyones discretion as to how they wanted to view the show. The Bayham Beachfest provided the fireworks show for the community, for all to enjoy, however that was possible. 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. Originally the Beachfest event was scheduled for 2 days (July 31-Aug.1). Due to Covid 19, and due to restrictions surrounding the pandemic the Beachfest committee decided to provide the community with the firework display only. 10.) Please let us know how the CGP supported the following: ❑ Continued capacity of your organization; ❑ Contribution to the sector; and 0 Your organization's ability to achieve funding priorities and outcomes. Comments: Our event relies solely on the efforts of a very small committee. Without the funding from Elgin county along with limited resources and volunteers, fundraising has become very difficult. In order to maintain the festival or have plans to grow the festival, funding is crucial. 11.) Please attach a financial statement with actual program/service/festival/event costs. 12.) Please attach or detail all available metrics or statistics that you used to measure the success of your p rog ra m. 13.) CULTIVATE ONLY: How successful were the changes you made to your p rog ra m /s e ry i ce/fest i va I/eve nt? Due to the pandemic, changes to downsize the event were inevitable. The fact that our community and surrounding communities were able to enjoy a firework display was a major victory . ` 91 14.)How likely is your organization to apply for CGP funding in 2021? 0 Very likely Unlikely Not sure Other: 15.) Optional - Please attach any supplemental information (e.g. organizational year end reports) to this application. Declaration: l confirm that the information provided in this report is true, complete, and accurate. l understand that all materials submitted as part of this final report will be shared publicly to ensure accountability and transparency. Authorized Signatures (two U needed if not incorporated Name: Terri Vansevenant Position: committee member Terri Vansevenant Terri Vansevenant Signature: Name: Val Donnell Position: Director Signature: Val Donnell Val Donnell IN INVOICE'#" ilg8l, INVOICE45 Sinis Crescent (at East Beaver&eelo Richmond Hill, Ontagio L48 IC9 14S.''T'.48991,05340 RT fel:905-701-01691 To H Fr@e, ; 14 00- 16 1-4 7 6 7 Far''905-707-9959 www.victot,yfIN,�ewcm,ks,.corn DATE� August 1, 2021 NAMF. Port Burwell Beachfest CONTACT: 41'We6eDonnell 5,19-SSA -0088 r. 1, v2d a n m,412Ms n,c,:om ADDR[5' PHONF: FAX SPE'.CIAL MIRUCTIONS: W FWFR50N: CA�ES SHOPED, UNMPRICE, Extp I nsdon ...................... . . . . Fireworks MsOav on tht�,, Nt--r 13,27434 NIOTIE: 219% W-TE T PER WTOPATH, ON AL ME ROUE AC DU CaM TUIRD Mina cw CAM11MILDFAI VYP DAIF FHGNATUW� I 4rjyls Off cKERBY W. r: R� SUBTOTAL M,34, T6TAI-, f . . .............. I MA ■ N 11 11 k 1 -1 Final Report 2021 Background Primary conwd� Email'. I Ph o n .... . . .... . . PknasA tell us which grant you recpived (check one): ❑ Community Servv;es - '5e�01 Grant cornmunity Service� -- Culbv,-ta GrMt Festival and Even.15 - Seed GraWt Festival and Eveilts - Cultivate Graril Hew much Itinding did you rer;Ove from Eigjn GouWy In support of your program: 0 Phr�efl, ` , desci'Gbe th 0 progranitsf-�rt,;celfedivalleverit that IIII funded ed through the CornmuN Grant Prty rrn a(GP. Gog 1JO 2,) PLease c*nfirm [vow Mis funding was used (please 5,1 A that aPPIY): E3."'SUPPIles 0 Vowntoor eApensos (I- Professiona5 fees (I DirectPrII E(perkse-s Comments: M bk, 4, A eqial F, A if 153 3.) Please confirm that Me CCG P kndrig was NOT u,5,edl for the fallovring: operating expenses {s �r g age eve rts); CaPiL91 projects; deftci•t re duazlens; or retrvactivG activit` iprograrnP rent, l confirm that CGP was not used for the at6rernentioned items, d l'rn not wfe_ • Please indicate which exyou are unsure af, am provide an explanation in the cornme its spcticn. Operalng ExW-oes 0 Capital Projects Q Deficit reductiorrs ❑ Retroactive activiLylprociranVevent Cl I cannot confirm twit CGP was riot used for the atorernentioner-- iterns_ CommenW 4.) Please briefly desr-ril,v--, hDVV sa Mfu l your programiserr�cplf valfevent was. 1G.1 'll�ir��u • � ��,��. �� ,,,;I� � ,�� ( � I��, �t x� ��.� ,. j p I� a��lK. IA I t, I , , l� , �4I,I iII- 5_) Please describe how su ccessfuI You re in reachiN your target audience (provide detaiIs if perasble. i.e. nurntvr cl particiPan ts), 41 je 11q�iY �'iIIa Ilu� 1, I� 9 0 154 B.) Please tell llthOr YOUr prograralservicelfesti\eoiievnt wi successful targeting of the County facing greatest rteed or greatest inequities, ve tdl,, V)i l, JitIlk L. 7.) Rease de5 D-i be how irn pla-W ul your prog rarl-L'sery ilceifestivalleveni Ill (;. 9, number of participants, user impact slaternents, etc.� 4 Ale, C G A/1. U"T 8.) Did your prog,-amfservice,'fia,,tivallevent inefeasa part pafion and �ngaqe person-, wfth dislabilitier'? Yes. Plea& tell us how in the cummerrts sectkon, ❑No. Pfeasetelil us why you weren't abla to w-cwriplish, thl-i in. the olomments sec-Wri- Not twe. Pease explain in the comments AerWR. All, P, tlf CJ I &M 9.) Please tell us whether your programismioeJfestval(event followed the schedule and key dakis that you idorjjif�ed in youf application. Pieria provide addRional informaWnlexpianation if you rnaW change-5 to the schedule and key dates. "V! % 1 D-) Please let us know how the CGP supported the following: ❑ Continued rapacity of your +orgar�on; ❑ Contribution to the sector-, and Your organimbon's ability to aKJOve funding prioritier, and outcomes. Cornment5. 11) Please attach o financial statement with actual prograrWservicaffestivBlIevent costs. 12.) Please attach or detail ail avallab le metrics cc statistics that you used to measure the success of your Program. 13.) C U LTIVATE ONLY. How s uccessfu I were the changes you made to your p4ograrnlsewicetfestNailevonr j MI 14.) How likely is your orqanUaWn to apply for CGP funding in 2021 ? Ej Very likely UnliXely Nat sure other: 15,) Optional - Please afiach any supplemental info rmation (edg. orga Nzabonal year end mports) to th �s applicaton. FITIMM= tconfArm that e4--information pro wdedO this reMrfps true, complete, andamirate. r understand that all ma is SUbInIftefdeS part of this fmalrepx? WR be Shared pubffcfyem-ure acfAguntabilityand ft-arsp,vency. ff.got inoor2ar - Name'. . ....... . ...... Position:. Signature... Signature,, A', 157 0 a From, tairivi.eftarson0307 UM1.enwwnO3O7(Ogmai1.oDm SuN ect; FW, Flemtrkder: Invoce *3%9 from OMy's Fxftda!nrrmrt Co DOW September 10. 2021 al 9'213 AM To, Debtis Madiat i1marlatt*hob nail. ca Can v pr[ri this pis. saw fYxxn my. cialwry -- Original message -- ---- From- 'DobSyS Ergertairwriect Co "<1eaMdot$YOPgM8j1-com> Qite: 2021-09,29 91)1 am_ (GMT 05,00 1b; Tarxemefwn0307 Oginail. com Cc,- tP-amdrAsyq§,gmai1.ccn Subject: Perninder. Invoice #3569 from Dotsys EntertWnmern Co. � NVU G E #3569 DE TA] L S 1") ''o,", . rrte rt, i r` rr,i e ri t Re'�dew,wid pay Just a reminder that we have not received a payment for this invoice yet. Let us know if you have questions. Th m n kq fe) r %o ni it hi m i n I 158 � I - - I- m - I I - - - --. I . - -- - Dotsy's Entertainment Co, U;�_a,,M.Ur)l Y@g, aill-IJ2,am Bill to Tami Bayham Historical Society 6226 Plank Road Vienna Memorial Park Vienna On 1 artist face painfing $1 WNW ase . providea table and 2 chairs I"lam to 5pm, Sattirday September 18th 90�3 Balance due $678,04 Ef" "T or Raypa� Pay�,,nerifs Can Be Sent, to COMMUNITY GRANT PROGRAM FUNDING AGREEMENT This Agreement rnade as of the day of , 2021 Between: Corporation ❑l the County of Elgin thereinafter"County') -and— (nereinafter'Grantes` wOrganjzatioi) WHEREA& OFTHE FIRST PART 0 F THE SECOND PART A_ fn accordance wth Section 107 (1) of the Municipal AU 2401, c- 25, Elgtn County Council may provide granisto non-profit organiZatiomand groups wtto operate vottlln, a ndlo r provide services to Elgin County for any purpose that Council consld ors in the interest of the municipality. These ser*es include, but are not limited la, the areas of recreation, arts and culture, envtro+amental and otheractiwitres that support purposes beneficial to the communOy_ B. Elgin County recognizes the need to provide modest firendai assistance in the form of Grants through the County's Community Grant Program to eligible and approved non- profit organizations for projects that meet the Program criteria and align with the goals of the Program. C_ Pursuant#oIt* said County0ranlProgram,meCounty intendstoaJlooatefUntlingto Elgin County non -pm it organizativnswho satisfy certain requirements under the Program; D3 The Organization has aRpfied forand been approved by Elgin County Council for paf ticipatl on in the Program - THIS AGREEMENT THEREFORE WITNESSES that, for good and valuable consideration, Including the mutual covenants included herein, and the receiptand sufficiency of Which Consideration is herby aCknou&49ed, tho pewee hereto argmg as tollays: Summary of Project and Grant 7, The Parties acknowledgeand agreethat the felkMng summary par icu%ii2Bsthe OrgarnaatK,,rt.the Pint a, awl tfae6zra,r7t �srentzmpijtedbytalc;,Agrewent: Organization, � � �� i t" OrganizationA4dras�, � err eL,", 4, �i. °i Ij F AuthOrid Applr1-.ar1;� i��o i')i + Telephone Numer_ Email Address_ �l+llrn+'ii C 5'�/ {'1't'� C� ! . (. f► I Community Grant Program Funding S1reau f Date of Approval: Desaription of Project; See Schedule "A" attachad ( Full Application) L�L n 6 AN& 6%�eirCe0 •ntT 117 Q -j T O I I U! ! �1 F- � � � � •• rr 1 r t� w I- T w d 4s rs r t a 0) r w .2 h F- LIJ% O • =. W --• • a i 1 i o 0. 1 ap LU [y' n a w o m �f I n amlz p m } cc S Y } C} i" I rw [ G V a_ to Li i A p o i'w t-i 4 a l4 L] ra (n, H b, r7 d G lu CI CL of A �.k G H 6 # { L1 r a 3 C! r 43J W � oa� � ncCKQ �[ a ��t]cc av r rr� cl im o [3 = N - < us w ¢ �`- *c�� cd� n a a. o m a0 ofn..' 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CmnRl0eourshor cwto rsurveyat d o URVEY#11 ALMART,CA fer amonthly chanceto AilesarrdweArales dk,,fDrdet&.i' SPORE 31 170 BROARWRY T ILLSOMBU R'C 619-042-7771 ST8 0310 OP A09062 TES 62 Tr O 03603 LU PLATE OD6910999122R $15,9T J WAX FNGR PHI( 069493711339It 81.99 ,1 LGX TMPA YLH 0684937113 M $4.96 J LG8 FKaR 'PPL ^t 684937"11337H $11'98 J LC ' TMPA GR1t 06849371130�3R $4.98 J L69 TNPA RED 06Q49371130SSR $4,98 d I�GX FNOR BLU 06849371134OR $4,98 J L aV THPF1 WT 0684 37113019 04.98 J &R1t 'TWA ULU 0,48493711304R $4,98 J 26 BRUSH 062 1406?020 $5.97 J US14 SCH GL 0005606031a7` $0.07 A H aCp k 00,61650603071 $0.97 A RSA SCH GL $0,gy A USH SCH GL 006156060307R W 97 A QS11 SCH OL 006165060307R 90.97 A USH SCH GL 006155060307R $0.97 0 W.m SCH GL 0*15506430'11R $0..97 A QSF SCH At- 006166060307P $0.97 A W H SCH bL DD6166060307'1T $0.97 A SH SCH Gt, 6061650 0?R 6n _ 04 LUNCH P!.RTE 00694099912 1' M& 31.19Tt1 � M 87 HS1 f .0060% ST l AT 60.05 �. 90 S A SLITOTAL $87.60 HST 13.01?OQ1l 111.39 TOTAL SORTOT, . 72, 06 EISCOUN7 GIVEN 816. W HST 13.00010% $9 , 3'7 YOTA1, $81, 42 KAR'D TiEND $81.12 RAE KAr REDIARAS BALANCE $71.27 (axtludins att;7 reward* earned tordag) WALP1PRT KC k*** k*"* rtaa * 0'236 T 1 APPROVAL R 03 1'77Z REF 4 126000334595 PAYHeN'T SERVICE - A AIB A0,00DW0041010 krfn Uer-f#'ed 09/17/21 1b:31a13 CHANGE DUE woo G5T/HST 1374661" RT 0061 Q'ST 1016661356 TO 0001 T 1 8517 7622 7829 9766 7899 k*+'CUSTOMER CQPY*a!* I Community Grant Program (CGP) Final Report 2021 Background Organization: Port Burwell Periscope Playhouse Inc. Primary Contact: Email: Periscopeplayhouse@outlook.com Phone: 519-282-6691 Please tell us which grant you received (check one): ❑ Community Services - Seed Grant ❑ Community Services - Cultivate Grant ❑ Festival and Events - Seed Grant 0 Festival and Events - Cultivate Grant How much funding did you receive from Elgin County in support of your program: $ 6,388.00 1.) Please briefly describe the program/service/festival/event that was funded through the Community Grant Program (CGP). The event for which we received funding was our new 'Outdoor Venue'. The 'Outdoor Venue' plans included ground preparation and the repair and painting of an event trailer (stage) that now forms a permanent outbuilding on the property. We were able to open, after 16 months of being closed, and offer entertainment to the community and its surrounding area as well as to visitors to Port Burwell. Our'Outdoor Venue' season ran from July 9 - September 25, 2021 and included 8 events which included seven musical acts and one volunteer celebration event. 2.) Please confirm how this funding was used (please select all that apply): 0 Supplies 0 Volunteer expenses 0 Professional fees ❑ Direct Program Expenses Comments: SUPPLIES: We purchased paint/paint supplies and minor repair supplies for the event trailer; event fencing to enclose the outdoor area and lawn marking paint to mark out social distance requirements as per COVID-19 safety protocols. We purchased new outdoor signage and letter signs to display our events. We purchased a Ryobi electrostatic decontamination machine for use both indoor and outdoor to sanitize our chairs/equipment. This is an expense/item that will be utilized for years to come as a regular source of cleaning/decontamination of both the autdoor and indoor venues. We also purchased and installed an accessibility ramp to the rear of the main theatre building to allow for accessibility to and from the outdoor venue to the main theatre building. VOLUNTEER EXPENSES: PPE (hand sanitizing stations, masks, gloves and disinfectant sprays/wipes) for volunteers and overall COVID-19 required safety protocols. We also supplied snacks and water for volunteers who assisted in the outdoor venue creation/completion which ran March -July 2021. PROFESSIONAL FEES: Property leveling by a backhoe operator and positioning of the event trailer into place on the property. We also updated our website through 'Contact Solutions' to reflect the new'Outdoor Venue' and post our progress and planned season events. We obtained the required 'Site Amendment Plan'via the Municipality of Bayham to allow our outdoor venue to be registered as a permanent feature of the Periscope Playhouse property. We obtained a survey to plot our property boundary lines and ensure the accuracy of fence placement. 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. 0 1 confirm that CGP was not used for the aforementioned items. ❑ I'm not sure. • Please indicate which expenses you are unsure of, and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ Deficit reductions ❑ Retroactive activity/program/event ❑ I cannot confirm that CGP was not used for the aforementioned items. Comments: We did not purchase the event trailer with CGP funding as we recognized this would be a capital expense. CGP funding was used to prepare the grounds, paint and prepare the event trailer for use. 4.) Please briefly describe how successful your program/service/festival/event was. We originally planned for the 'Outdoor Venue' to be open from May -October. However, due to Government and Health Unit restrictions, we were only able to open July 5, 2021. We were ready to go and featured a season of 7 outdoor music/events which were a HUGE success. We are overwhelmed with both the support and positive comments we received throughout the outdoor season. With reopening restrictions we were limited to 25% capacity which meant we were able to have 80 patrons + volunteers. In August we were able to increase capacity to a max of 120. To ensure safety and comfort level, we capped ticket sales for September events to 100. The goal was to seat/serve the same number of patrons outside (80) as we could inside (74 +volunteers). We were successful in achieving that goal. (See attached event attendance information) 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e. number of participants). We offered a variety of events that included low/no admission shows. (See attached newsletters from July -Sept 2021 outlining our events). Based on our ticket sales, the 7 events drew approximately 720 patrons. In addition we were able to host a volunteer appreciation event that saw approximately 70 volunteers/friends celebrate our successful season AND our 10 year anniversary. With CGP funding we successfully updated our website to ensure we were ready to go and kept the site regularly updated with events and announcements. See our website: periscopeplayhouse.com. We did utilize the Aylmer Express and LFP media when possible to advertise what we were doing. In addition, with CGP we purchased a program that allowed our social media volunteer to create videos to advertise various events on our Facebook page. This was to try and broaden our potential audience base in a creative way. We do feel more could be done to draw in more patrons next year and will be taking the time over the fall/winter to determine how best we can achieve this goal. We feel selective radio advertising may be an option in 2022. See attached event attendance information. 6.) Please tell us whether your program/service/festival/event was successful targeting areas of the County facing greatest need or greatest inequities. We offered low/no admission shows that saw approximately 720 patrons attend our various shows. Two events were 'pay what you can' or'donation'. One such event was PBM night. This was an open mic evening that drew 92 patrons and 12 music acts. Not only did this draw patrons who might not be able to afford to purchase/attend entertainment, it drew a diverse group of artists from 15 years old to 75 years old. Attendees were from various communities in Elgin County and from outside areas as well. This particular event drew in the most positive comments on venue accessibility and availability to perform/show case local talent in addition to being a well organized and safe (COVID protocols) environment to visit/play. We also recognize that some of community members face financial difficulties and we made tickets available (Beast Row Band night and Thompson Road Band) at no charge (donated) to ensure that we are inclusive. 7.) Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, etc.) We are confident when we say that our 'Outdoor Venue' was the only one of its kind in the Port Burwell and surrounding area. In each of our newsletters we highlight a positive comment submitted on social media by a participating/attending patron. We were overwhelmed by the number of positive comments we received while patrons were leaving each event. The'Outdoor Venue' was visited by a new patron who works with the Thames Valley School Board. She attended the Rocky Horror Picture Show on July 31, 2021. As a result of her visit, she immediately approached us to inquire about renting the'Outdoor Venue' for a school project. We were delighted to be able to provide our outdoor space for the'Stem2Stern' boat building project that saw Port Burwell Public School students work with a retired teacher to build a 3-person row boat. The project ran from August 28-September 3, 2021 with a 'community launch event' on Saturday September 4, 2021. Also, because we were able to have 7 music events, we were able to have 7 50/50 draws. This was important as money raised from our 50/50 draws help pay for costumes and set builds for our plays. We were able to replenish much needed funds and are in great shape for the 2021/2022 play season. Please see attached our newsletters April -October 2021 that show/speak to the events and venue as we progressed from start to finish. It would not have been possible without funding providing by CGP. 8.) Did your program/service/festival/event increase participation and engage persons with disabilities? 0 Yes. Please tell us how in the comments section. ❑ No. Please tell us why you weren't able to accomplish this in the comments section. ❑ Not sure. Please explain in the comments section. Comments: Our grounds, including an accessibility ramp allowed persons with physical disabilities to attend and enjoy the show. The accessibility ramp that forms part of the 'Outdoor Venue' was made possible by the funding provided by CGP. We have patrons in wheelchairs, utilizing scooters and/or walkers able to attend and enjoy our events. We also encouraged and had volunteers with learning disabilities participate by working in our snack shack and/or assisting in lighting and sound equipment. It was a huge success in that they thoroughly enjoyed their volunteering experience and will be returning for years to come. We do recognize we will have to improve the parking lot area (gravel) and are looking at avenues to improve this area - leading into the outdoor venue from the parking lot. 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. Our original application which indicated we would open May 2021 and run through to October 2021, was to include plays and music events to form our 2021 season. Due to Government mandated closure or capacity limits, we had to shorten the season and move play productions back (until we can be indoors). We adjusted the schedule to fit the season and availability to provide shows. We were not able to rehearse for plays until July which required us to move the'Old Love' play to November 2021. We were not able to have a'Pie Auction' which is an annual fund raiser in May and will look at this fundraiser in 2022. We commenced our season on July 9th, 2021 and ended on September 25th, 2021 (Volunteer celebration). We left the month of October open so we can complete the addition to the main theatre building (OTF Grant) and prepare the main theatre building for patrons in November. 10.) Please let us know how the CGP supported the following: 0 Continued capacity of your organization; 0 Contribution to the sector; and 0 Your organization's ability to achieve funding priorities and outcomes. Comments: We would not have been able to achieve what we did without CGP support. Because of CGP support, we were able to purchase the necessary supplies and materials required to operate in COVID times/climate. We were able to provide much needed entertainment and community connection as a direct result of the CGP. We saw a record number of new patrons attend our venue, including people from Port Burwell and surrounding area. We saw a group of Port Rowan residents attend the venue who had never been to the Periscope Playhouse before. Our goal was to bring the indoor capacity (74 seats) to the outdoors while following COVID-19 safety protocols. We achieved this in that we were able to have 80-100 people at each event/show utilizing the outdoor venue while maintaining social distancing and patron comfort. 11.) Please attach a financial statement with actual program/service/festival/event costs. 12.) Please attach or detail all available metrics or statistics that you used to measure the success of your p rog ra m. 13.)CULTIVATE ONLY: How successful were the changes you made to your p rog ra m /s e ry i ce/fest i va I/event? 14.)How likely is your organization to apply for CGP funding in 2021? 0 Very likely Unlikely Not sure Other: 15.) Optional - Please attach any supplemental information (e.g. organizational year end reports) to this application. Declaration: l confirm that the information provided in this report is true, complete, and accurate. l understand that all materials submitted as part of this final report will be shared publicly to ensure accountability and transparency. Authorized Sianature(s) (two (2) needed if not incorporated): Name: Karen Bechard Position: Board of Directors Vice President Digitally signed by Karen Bechard Karen Bechard KA (M) KA(M) Signature: Date: 2021.10.05 0729:18-04'00' Name: Position: Signature: II.T.] Port Burwell Periscope Playhouse Outdoor Venue Project Expenses Category Item Receipt/VendorInformation Actual Purchase from Mr. Albert White - Eden Ontario I`I i I I h ii ding Venue Exterior 45' x 8.5' event trailer hom I I Nil ,„r,wtnol ii w.d lo jimchwwlho l lloi v, NIv i:_i �I iN;:frl $ 3,500.00 Venue Exterior Minor trailer repairs $ 216.94 Venue Exterior Paint & Painting Supplies (ie: drop cloths, brushes, rollers) My Paint & Decor - Benjamin Moore in Tillsonburg $ 1,171.68 Venue Exterior Leveling of property for smooth grounds. Seed and or sodding of Both seed and sod were used to cover the grounds $ 656.48 space Electrician completed required electrical work to the trailer, Venue Exterior Exterior electrical access points from the main Playhhouse supplied and installed updated electrical recepticals/outlets and $ 1,486.64 building to the event trailer -includes electrical cabling lights on the trailer. Venue lighting installed to open area of the venue. 200' of event fencing - 10' x 8' sections with a total of 20 sections at a cost of $50.00 each ($1,000). Wood fencing/panels 1x8x12 Venue Exterior Event fencing to enclose the outdoor space $ 2,007.17 panels from Springwater Mills ($678.00). Locks/Hooks/Electrical cords. Materials required to complete the venue (fence posts, hardware, Venue Exterior patio stones, cement and materials for installation of accessiblilty Vienna Home Building Ctr $ 2,349.45 ramp and fencing boards). 10' commercial grade all weather landscaping fabric. Wilson s Venue Exterior Fence privacy screening / fence covering (landscaping barrier) Landscaping. Also provided gravel for leveling of grounds and cement posts. (Invoice not received yet) Venue Exterior Lawn Identification of areas for seating to identify social distancing $ 58.71 marking environmentally -friendly paint requirements. Home Depot & CTC Purchases Venue Exterior Outdoor signage to be displayed when the Playhouse has an event Signature Graphics Design (London). Re -usable throughout the $ 434.08 planned (14 signs) season/years. Venue Exterior Other Anniversary Sign) Signature Graphics Design (London). Re -usable throughout the$ 1,779.89 signage (letter sign) (Periscope (banner) season/years (display sign &refurbished front lawn sign) Used to illuminate the rear area of the venue where portable lit, Venue Exterior Pathway lighting - Solar Lights washrooms were. (receipt from Dollar Store missing) Monthy rental fees for use and maintence of 3 portable washroom Venue Exterior Outdoor portable washroom/hand washing stations and handwashing sink for 3 months with Affordable Portable. $ 2,034.00 Included weekly services of units. Venue Exterior Accessibility Ramp Purchased from Alana Haskett - Eden ON $ 800.00 APPENDIX'A' - Detailed Outdoor Venue Expenses for 2021 Season.xlsx 1of3 IM- 4 Category Item Receipt/VendorInformation Actual Home Depot Venue Interior Heaters 8 Hampton Bay 87-inch Outdoor Steel Propane Patio Heater in $ 2,223.75 x Painted Finish (Model # PH02-STIStore SKU # 1001485954)+ Required propane tanks for 8 heaters Exterior lighting for use on the event trailer during evening shows. [[[ Venue Interior Scaffolding - lighting/sound/technical Lights and light stands purchased vs scaffolding and proper PA i system ($1120) for use on the trailer. (2 reciepts outstanding for lighting stands and lights) Folding camp style folding chairs for use in the outdoor venue for Venue Interior Folding lawn chairs patrons who forget to bring their chairs. 15 King Camp (3001b $ 1,479.87 capacity) chairs $99.99 each. Purchased through Amazon.ca Raid wasp/hornet and/or lawn and garden spray per can $12.99 - Venue Interior Pest control (bee/wasp)spray Case $ 98.00 Ryobi electrostatic decontamination machine for use both interior and exterior of the theatre. Used on all hard surfaces for Ryobi sprayer from HomeDepot+4 bottles of Vioxilade chemical COVID-19 PPE decontamination. NOTE: We were not able to open inside the $ 928.86 playhouse so used PPE funding to purchase a portable for decontamination-Homedepot purchase decontamination unit instead of plexi-glass Hand sanitizing stations x 3 (two wall mount and one on a stand). Placement atentrances/exits, inside and outside. Suppliers: COVID-19 PPE Also purchased bottles of sanitizers for counters (Snack Shack & $ 604.16 Costco/Uline/C6/CTC Port of Call Shack); masks; gloves etc Health & Safety Outdoor garbage cans and bags CTC and Costco $ 221.40 Health &Safety Disinfectant and wipes Disinfectant spray and wipes for overall cleaning of chairs, $ 191.72 plexiglass, refreshment area, entry and exit doorways. Custom Contact Solutions (vendor of record for website design and WEB SITE UPDATES Update security management for updates/changes and improvements). $ 802.13 programing on website Facebook software/app for creating videos for advertising/posting. Touchfree - Point of Sale POS - Square system Musician and Royality fees For all outdoor events July 9-September 25, 2021 $ 8,567.85 VOLUNTEER APPRECIATION/ 'Water/snacks for volunteers For consumption during Playhouse theatrical season. $ 164.52 RECOGNITION BBO VOLUNTEER APPRECIATION/ Appreciation /Recognition BBO at end of season Gifts and dinner for 60 volunteers $ 1,296.87 RECOGNITION BBO APPENDIX'A' - Detailed Outdoor Venue Expenses for 2021 Season.xlsx 2of3 Category Item Receipt/VendorInformation Actual VOLUNTEERAPPRECIATION/ RECOGNITION BBO Periscope Playhouse Golf Shirts with logo 30 x shirts for Playhouse volunteers $ 915.30 Property line -survey Husd Surveyor-Tillson burg $ 565.00 `,7 Township Fees Site ammendment plan fee -Municipality of Bayham $ 500.00 ADVERTISING Newspaper advertising Aylmer Express - and Simcoe paper $ 588.73 ADVERTISING Posters Flyers/Posters for distribution within neighbouring communities. Copy/print costs/lamination costs for exterior posters $ 321.77 TOTAL ECCGP GRANT RELATED EXPENSES 1 $ 37,604.97 APPENDIX'A' - Detailed Outdoor Venue Expenses for 2021 Season.xlsx 3of3 `r` Port Burwell Periscope Playhouse Revenue for 2021 Season Cost per Max Maximum Actual Dates Evert Number of potential seat sales Actual Revenue seat Seating Revenue Seats Sold 2021 Sponsorships We canvassed for sponsorships in 2021. $ 5,000.00 $ 5,300.0C We honored 2020 memberships previously purchased for the 2021 season. We estimated an additional 2021 Memberships $ 10.00 20-30 $ 300.00 77 $ 770.0C 20-30 membership purchased and surpassed that goal. 2020 Gra nt(Dec) Aylmer Area Community Foundation Grant $ 2,750.0C 2021 Grant (Feb) Elgin Events & Festivals Grant $ 6,388.0C 2021 Grant (Mav) Ontario Trillium Foundation Grant (Outdoor Venue Portion) $ 9,000.0C u,y � «—, —, I.P.—Y —1-1/ V-1II.—I oI111-1 1 —v v Smok'n Dave and John July 24, 2021 1 show - 4 pm-8pm (pay what you can event) $ - 80 $ - 55 $ 583.00 Milles "The Rocky Horror The 2 shows (Note this was a Port Burwell and Surrounding Area Business Sponsored Event - $1500.00 received WII Show" Event was used to pay for movie royalties and participation bags) - (Includes 7 comp tickets) $ 15.00 160 $ 2,400.00 87 $ 1,200.00 August 14, 2021 Galea and the 1 show - 8 pm (includes 4 comp tickets) $ 25.00 100 $ 2,500.00 87 $ 2,075.00 Galvanizers August28, 2021 - ''. PB&Jam Night First "Open-Mic" event - Free admission with donations welcome $ - 100 $ - 92 $ 518.30 September 4, 2021 The BEAST ROW BAND 1 show - 8 pm (includes 6 comp tickets) $ 20.00 100 $ 2,000.00 83 $ 1,540.00 September 11, 2021 The Thompson Road 1 show - 8 pm (includes 8 comp tickets) $ 20.00 100 $ 2,000.00 83 $ 1,490.00 Band 2021 Volunteer September 25, 2021 vnnr—mf—aan levening -(Dinner/Presentations/Music)-Entertainment: Jaclyn VanHappen and Keith O'Donnell $ - 100 $ - 70 $ 595.00 Tip Jar left on the bar for patrons to 10 dates- cumulative value $ 471.00 tip/donate. 50/50 draws 10 dates of 50/50 draws 5 1,492.50 Revenue from Outdoor Venue Concerts 900 $ 13,700.00 720 $ 13,182.30 TOTAL SPONSORSHIPS/MEMBERSHIPS/GRANTS/TICKET REVENUE $ 37,390.30 WOW! It's been a while since we've last communicated. We leave things for six months and now we have so much exciting news to share. Grab your favorite beverage and get comfortable because your reading excitement is about to get started. Where to begin... hmmm... Let's dive in!!! We are growing and thinking 'outside' the box for 2021 Over the last six months we got our thinking caps on and ideas flowing that have resulted in our plans to bring entertainment to the Port Burwell Periscope Playhouse this summer. Ftir�+Fd;itoxiis 0g First, we wish to extend a heartfelt 'thank -you' to all of you who participated in our winter/spring fundraisers. From the volunteers who planned and ran our two fundraisers to those who purchased, donated or delivered prizes, WE TRULY APPRECIATE YOU! Fundraiser Results: Wheel Amongst Friends and Pie Auction ran between November and December 2020 involving those who donated items for the wheel or pies for the auction. Thank you doesn't seem enough when you realize your contributions led to us raising $4,000 which helped cover operating expenses while our theatre remained closed. Spring Easter Basket/Pie Auction that ran from March 25 to April 1, 2021 saw us raise $1,488.00. Your contributions are a HUGE reason why we were able to financially sustain ourselves while moving forward with our first ever plans to have an 'Outdoor' summer season at the Playhouse. April 19-23, 2021 was National Volunteer Week. Great big shout out to all the volunteers, both past and present, who have helped make the Periscope Playhouse the Theatre it is today! THANK -YOU! Want to get involved and be part of something amazing this year? Reach out to us at periscopeplayhouse@outlook.com. We'd love to have you be part of the fun! Okay take a sip of your favorite beverage. We'll wait here for you. Ready? O.K. read on. Now let's get to the 'Outdoor' plan update, shall we? We have secured this 45' long event trailer that will become our outdoor/temporary stage venue. 'Don't judge the book by its cover' as they say... this beauty is getting a face lift with minor repairs, electrical additions and a paint/mural make -over! This trailer has been moved into position on the southside of the Playhouse property. It will enclose the west side lot entrance. Page B of 4 The immediate grounds on the south of the property and east of the trailer will become the venue seating area. This is a 120' x 45' area that will allow us to seat patrons (in groups of 2 or 4) with six feet distancing around your group. This means we can seat the same number of patrons outside with social distancing that we could house inside the theatre building (75). The main theatre building will be used for washrooms and for refreshments. It will be a one-way in the front and one-way out to the rear venue area. A very special shout out to our volunteers who installed an accessibility ramp and prepared our yard for the outdoor venue: - Albert White - Sean Grantham - Tim Wells - Ken Bechard - Pete Matthews Once we are able (out of lockdown) to gather a few volunteers, the venue will be painted, decorated and ready to welcome you! We can't wait!!! While at the outdoor venue a BYOLC (Bring Your Own Lawn Chair) strategy will be in effect for all patrons of the Playhouse. OK... have another sip of your beverage... ready? So, what is the plan for the 2021 season??? Here it is! 2021Pes0s4 pO, Sa!s��N We were originally planning our season for May 29 to October 11, 2021 but current lockdown moved that to June 26 to October 11, 2021. We are optimistic! Keep the faith the stars will align! JUNE 26, 2021: 4 pm — 8 pm — Outdoor venue opening - with Smok'n Dave and John Mellas - St. Thomas musicians. Final details are in the works but we are planning to incorporate a BBQ into this 'open house' style event. JULY 10, 2021: 8 pm —The MUDMEN — Celtic Rock Band This group sold out last time they rocked the stage. Book your tickets early because you won't want to miss this one. This is a 'Rain or Shine' event. Bring your lawn chair and grab an umbrella just in case. JULY 24, 2021: 8 pm — Open Mic — showcases local and surrounding area talent. More information to come on how to book an Open Mic time slot. This is a free admission event. Come have a beverage and support local or upcoming musicians as they showcase their talent. JULY 30 & 31, 2021: The ROCKY HORROR PICTURE SHOW. Pre -show event at 8 pm. Movie starts at dusk. Get your fishnet stockings ready!!! Prizes for best costume(s). AUGUST 14, 2021: 8 pm — GALEA and the GALVANIZERS. Galea's band sold out in the past too. Why? Because they are toe -tapping awesomeness! AUGUST 28, 2021: 8 pm — Open Mic — showcases local and surrounding area talent. More information to come on how to book an Open Mic time slot. This is a free admission event. Come have a beverage and support local or upcoming musicians as they showcase their talent. SEPTEMBER 4, 2021: 8 pm —The BEAST ROW BAND. Port Burwell's own who have entertained in years past at our Pie Auctions now bring their talents to the outdoor stage to entertain you. SEPTEMBER 25, 2021: 8 pm — Open Mic — showcases local and surrounding area talent. More information to come on how to book an Open Mic time slot. This is a free admission event. Come have a beverage and support local or upcoming musicians as they showcase their talent. OCTOBER — TBD — we are still working on plans for the outdoor venue closing act. Stay tuned! Page 2 of 4 taamf N¢ F doro N . ws%! u4� m� ,eV, UA,: In November 2020, the Aylmer Area Community Foundation (AACF) awarded us with $2,750 to help get our outdoor venue plans off the ground. It is a start to a beautiful thing! AACF funding went towards the site plans, paint, mural and electrical work required to outfit the event trailer and venue. Huge thank you to AACF! i I I In December 2020 and January 2021, the County of Elgin — Community Grant Program awarded us with $6,388 to help continue the outdoor plan efforts to include the ability to obtain PPE for our patrons and volunteers, new signs, event fencing for the outdoor venue, decontamination equipment, materials for barrier construction and website updates, to name a few! Big Thank You to the County of Elgin for their support! Ontario � F ndatuon Tri!Niium Trillium Found Lion � e l'ontarNo On April 16, 2021, MPP Jeff Yurek made the amazing announcement advising that the Port Burwell Periscope Playhouse was awarded $150,000.00 from the Ontario Trillium Foundation (OTF) as part of their Resilience Community Fund (RCF). The RCF is aimed at supporting theatre, arts and tourism organizations to adapt and rebound from the pandemic. We are so fortunate to have been a successful candidate of the RCF grant. Given the current climate of small theatres and other suffering entertainment organizations, the OTF received thousands of applicants for this particular grant. The OTF Grant will enable us to finish our plans for the outdoor venue, and on a grander scale, 90% of the grant will be utilized to complete the long-awaited expansion of the Playhouse building by 750 square feet. This expansion will see a larger lobby, permanent box office and refreshment area for patrons. It will also provide 'green room' space for artists/musicians to prepare. Now, the real work begins... find lumber! We have a small working group who are already working on obtaining materials and making supply and trades related connections with those who can make our new expansion a reality. With closures and lockdowns taking the centre stage, we were not able to rehearse or properly prepare to showcase a play on the event trailer. But rest assured we will be back to offer plays as soon as we can kick closures, lockdowns and social distancing off the centre stage! Norm Foster's 'Old Love' play that was postponed in 2020 is planned for October/November. However, this will depend on whether we can safely gather side by each inside the theatre. Stay tuned! 'Sex Please We're Sixty' play postponed from 2020 and will likely be featured in Spring of 2022. Stay tuned! Page 3 of 4 A'Al"e"A¢nrs ips Just a reminder that if you purchased a membership in 2020, it will be honoured in 2021. If you're not sure if you purchased a membership in 2020, reach out to periscopeplayhouse@outlook.com and we will confirm. Thinking about a membership? Why not? It's a win -win opportunity for $10.00. Members get first glance and priority for advance ticket purchases. Members are also invited to volunteer and to participate in productions. Your $10.00/year membership helps the Playhouse to grow and flourish. S�tippvrt t�Peeriscv�per � �,� P�,,.,, , �, We are pleased to advise that The Port Burwell Periscope Playhouse Inc. is now a registered charity with Canada Revenue Agency (Reg #833054687RR0001) and can now issue tax receipts for your donation. $20.00 minimum for official tax receipt. Want to sponsor a play or event? We'd love to work with you or your company to sponsor an upcoming event or play. Contact us at C ,P„!. , „IC II, y,lrp, , o u,ti 11 o olk, inn or call Karen Bechard at 519-282-6691. Every donation or sponsorship helps ensure we will be here to entertain for years to come. Page 4 of 4 The May 24, 2021 long weekend saw a few restrictions lifted that allowed for many to get out and enjoy the beautiful weather, take in a stroll on the beach or pier and lick a scoop or two of ice-cream. With new Government phased reopening plans starting June 14, 2021 with Phase One, we will still be closed but we will continue our work on the outdoor venue while we keep a close eye on vaccination rates in Ontario as the Province moves to Phase Two. We'll be watching and fingers crossed that 70% of Ontarians will have had their first vaccination. Phase JULY 24, 2021: 4 pm — 8 pm — Outdoor venue opening - with SMOK'N DAVE and JOHN MILLES - St. Thomas musicians. This duo will provide music entertainment from the 60's, 70', Folk, Classic Rock genres. Sit back and enjoy a beverage and tap your toes to your favorite tunes. JULY 30 & 31, 2021: ROCKY HORROR PICTURE SHOW Pre -show event at 8 pm. Movie starts at dusk. Get your fishnet stockings ready!!! Prizes for best costume(s) and yes, we will be providing a 'participation' bag. What's the Rocky Horror experience without participation fun?! Two is planned for July 5, 2021. This will be the magical AUGUST 14, 2021: 8 pm — GALEA and the date. If we get the green light for outdoor gatherings, GALVANIZERS. Galea's band sold out in past 'Houston, we have lift off' for our season to commence performances. Why? Because they are toe -tapping July 10th. Yahoo!! awesomeness! If you like blues, country and rock then this is a show not to be missed Now, let's get you up to date on what's been going on down at the Playhouse, shall we? 2021 P rtriscv pe SQas N 4pCl a(�e We feel like we are on the Lake Erie waves of change We had hoped to begin our season June 26, 2021 however, we've had to shift things slightly. We remain optimistic and as Richard Branson stated "every success story is a tale of constant adaption, revision and change." Okay, so where was I? Right... the seasonal shift line up! Here it is! AUGUST 28, 2021: 8 pm — PB&J — and we aren't talking Peanut Butter and Jam — It's Port Burwell Jam night. An 'Open Mic' style venue that showcases local and surrounding area talent. More information to come on how to book an Open Mic time slot. This is a free admission event but donations are always welcome. Come have a beverage and support local or upcoming musicians as they showcase their talent. SEPTEMBER 4, 2021: 8 pm —The BEAST ROW BAND. Port Burwell's own who have entertained in years past at our Pie Auctions now bring their talents to the outdoor stage to entertain you. JULY 10, 2021: 8 pm —The MUDMEN — Celtic Rock Band SEPTEMBER/OCTOBER —TBD — PARTY at the This group sold out last time they rocked the stage. PLAYHOUSE. We are working on plans to round out Book your tickets early because you won't want to miss September and October for the outdoor venue closing this one. This is a 'Rain or Shine' event. Bring your lawn act. We're in the preparation stages of a close-out chair and grab an umbrella just in case. party. Stay tuned! Page I Of 4 470 'Phe Periscope Perspective -May /,June 2021 Our box office volunteers are working towards streamlining purchases in an effort to reduce the need for directly handling cash or tickets. Tickets must now be purchased in advance by calling the box office 519-874-1185 or by booking on-line through our website www.periscopeplayhouse.com. When you reserve your tickets, you will be asked to provide the name of each person who will be in your group for the event. We are planning to have our website updated and ready to go by June 15. Mark that date on your calendar and get ready to pre-order/book your tickets as we are sure tickets will go quickly. We are working with the Royal Canadian Legion Branch 524 and Big Joe's Q for you to be able to pre -purchase a meal option for events at the Playhouse. Ultimately, we are working towards you being able to also pre -purchase your liquor tickets and 50/50 tickets, so when you arrive at the box office, you'll have all your tickets in an envelope and ready to go! Our 45' long event trailer has received a fresh coat of paint both inside and out. She's coming along nicely. Now we'll work on getting her decorated and lit up! Volunteers worked on getting the grounds levelled, the accessibility ramp completed, the lawn seeded and yes, a temporary 'box office' shed fixed and painted. She'll be a thing of beauty when it's all done! A very special shout out to our volunteers who worked on the grounds and 'box office' this past month: - Ken Bechard - Kelly & Robert Berschl - Brad Davey - Sean Grantham - Sandy & Barry Keep - Pete Matthews - Tim Wells - Albert White � �Am aoty u#1otarvt�$ As we mentioned in our last newsletter, we are closely monitoring the government's reopening steps and eagerly awaiting results of vaccination that will determine our ability to resume indoor productions. Norm Foster's'Old Love' play that was postponed in 2020 is planned for October/November. We can't wait to welcome you back indoors to see this beauty production. Stay Tuned! If T 'Sex Please We're Sixty' play postponed from 2020 and will likely be featured in Spring of 2022. Stay tuned! Do you want to get involved and be part of something amazing this year? Do you want to become a member of the Port Burwell Periscope Playhouse so you can volunteer with us? Reach out to us at periscopeplayhouse@outlook.com. We'd love to have you be part of the fun! r y' cra h^cr Ike crr l- ) ank `V e 'Phe Periscope Perspective -May /,June 2021 i'4jj'j� rb Anef.i cru..nr°n ijrur q.) iAll, _ U/ OXT 030 1 NC Huge thank you to the Aylmer Area Community Foundation (AACF) which awarded us $2,750 to help get our outdoor venue plans off the ground. AACF funding went towards the site plans, paint, mural and electrical work required to outfit the event trailer and venue. PIP; d oo roji-r, Oy %i hIII�1g� Big 'Thank You!' to Elgin County which, through the County of Elgin — Community Grant Program, awarded us with $6,388 to help continue the outdoor plan efforts to include the ability to obtain PPE for our patrons and volunteers, new signs, event fencing for the outdoor venue, decontamination equipment, materials for barrier construction and website updates, to name a few! Ontario F, ndatk,)n TrOkuro Trilburn Foundation de 1['Ontario On April 16, 2021, MPP Jeff Yurek made the amazing announcement advising that the Port Burwell Periscope Playhouse was awarded $150,000.00 from the Ontario Trillium Foundation (OTF) as part of their Resilience Community Fund (RCF). The RCF is aimed at supporting theatre, arts and tourism organizations to adapt and rebound from the pandemic. SX4,te"W"OrItm them PeriscvpFme�ay�m�ti<<s a We are pleased to advise that The Port Burwell Periscope Playhouse Inc. is a registered charity with Canada Revenue Agency (Reg #833054687RR0001) and can now issue tax receipts for your donation. $20.00 minimum for official tax receipt. Want to sponsor a play or event? We'd love to work with you or your company to sponsor an upcoming event or play. Contact us at fap;iisofalrallylrnq„usa�uti Iloolk,,oirm„ or call Karen Bechard at 519-282-6691. Every membership, donation or sponsorship helps ensure we will be here to entertain for years to come. 111 Al Q. t�¢arS5 ps y Your membership purchased in 2020 will be honoured in 2021. If you're not sure if you purchased a membership in 2020, reach out to us at periscopeplayhouse@outlook.com and we will confirm. Thinking about a membership? Why not? It's a win -win opportunity for $10.00. Members get first glance and priority for advance ticket purchases. Members are also invited to volunteer and to participate in productions. Your $10.00/year membership helps the Playhouse to grow and flourish. Payments for membership, donations or sponsorships can be made in any of the following ways: 1) e-transfer to: periscopeplayhouse@outlook.com 2) mail a cheque to: Periscope Playhouse PO Box 149 Port Burwell, Ontario NOJ 1T0 3) See a board member: • Pete Matthews • Karen Bechard • Rosemary White • Grahame Notman • Gord Walker • Stan Rushton Page 3 of 4 401T N, ivN� P�oo4o'ct u�p , lof e Finalization of plans and obtaining building permits is under way. Thank you to Marg Underhill and Bill Knifton with the Municipality of Bayham for their assistance and guidance as we get ready to expand our theatre. The expansion, which will be breaking ground very soon, will see a larger reception area, a permanent refreshment area, box office and a 'green room' for the actors. Cu L UU Cu 0 t a to c X W I Stage Universal Men's Washroom Washroom Sound Room Women's Washroom "IIIII"!II �.... F {yr;,mYWu MmvrM d? box =,s I Actors' Reception Green III"III. �II�Pm�Pm III III I .ip�W� 4V II �"9�� I i VCS7 Page 4 of 4 a Are Gpp*01,!1! ya svG!!! . � .P �...� �n� After 16 months of being 'Closed' we are super excited to say, as of July 9t", 2021 "WE ARE OPEN". With the recent changes to the Ontario re -opening STEP 2 plans we are one of the fortunate few theatre venues that will be able to open. The Ontario Government STEP 2 re -opening plans allow for 25% capacity. Our outdoor venue square footage (5,760 square feet) allows us to comfortably social distance small groups of seated patrons well within the 25% allowed. Yahoo!! :,v Nf Friday, July 91", 2021 will be our very first show featuring the Celtic rock group The MUDMEN. Both the July 91" and 101" shows are 'Sold Out'. WOW! Pretty exciting times. Get your tickets soon for other shows at the Periscope Playhouse as sales are going well and you don't want to be disappointed. Saturday, July 24t", 2021 will feature the harmonious talents of St. Thomas musical group Smok'n Dave and John Milles. Smok'n Dave is a patron favorite at "Legend's Tavern" in St. Thomas. These are two truly amazing musicians. Ticket price is by donation. Come out and enjoy a beverage or two and purchase a smoked roast beef sandwich on a bun with fries and coleslaw by Big Joe's Q — only $15.00 add -on to the ticket price. This show, with meal intermission, runs from 4 pm to 8 pm. The 11'en't MOWN D.� : E: AND J . Get your fishnet stockings ready to do the Time Warp at the Rocky Horror Picture Show event on Friday July 30t" and Saturday July 315T. Tickets for this outdoor screening are only $15 and include a participation goody bag. Prizes for Best Costume. Meal option add -on is available. Page F of 4 182 Volunteers have been working hard to get the grounds ready to welcome you. Here is a sneak peek: Our Snack Shack (snacks and non-alcoholic beverages) and Port of Call (adult beverages) sheds are in place, lit up and will be stocked up in time for our first event! Now we just need to send out positive weather vibes for pleasant weather to go along with the positive energy and the warm welcoming back to the Playhouse. Special thanks to Sandy and Barry Keep for completing the Ticket/Refreshment booth: On June 11, 2021, the Government allowed for outdoor rehearsals, in small groups, to commence. We were happy to be in a position to help out the Simcoe Storyteller Dance Studio. The dancers had not been able to rehearse in person since March and were in need of a venue where they could come together and rehearse, film and display their hard work. ^•ir event trailer provided them an area to showcase their hard work. The group rehearsed and filmed dance routines on June 15' and 19'. WOW! What amazing dancers. From 4/5- year-old tap dancers right up to 17-year-old ballet dancers. They were truly amazing to watch and we were so happy to be able to help them by providing the venue. Special thank you to the volunteers who helped make the Simcoe Storyteller Dance Studio rehearsals/filming a success: Kevin Bradt (sound) and Stan Ruston (shade tent). Page 2 of 4 0xrpka ms"io)"m nv)G fict We are awaiting the engineering drawings and building permits for the expansion project. We are hopeful those will be in place by mid -July. In the meantime, our electricians and volunteers have been busy having moved the main power meter to its new location and have wired up the event trailer and venue with lighting. Special thanks to the Port Burwell Horticultural Society and the volunteers who helped with moving/preserving the shrubs, perennials and plants in preparation for the construction. Volunteers: Jude McHugh; Tina Berdan; Noel Hayes; Sita Hayes; Margaret Ruston; Stan Rushton. Jude, Tina, Stan no yv;*Nkvw?,' On July 17, 2020, the Periscope Playhouse, along with other businesses and residences in Port Burwell, sustained basement flooding as a result of severe rain storms. The majority of our sets and costumes were ruined as a result. The monies raised through our 50/50 draws, which are conducted during every play or event, are used to purchase costume and set building supplies. If you plan to be at one of our events this year, please support our 50/50 draw so we can replenish the costumes and set building materials needed for our fall/winter play productions. Only 3 tickets for $5.00 (Lottery Lic # M800978) zko,) SO,,'oty * at of IG JULY 9 & 10, 2021: 8 pm The MUDMEN — Celtic Rock Band (Sold Out) JULY 24, 2021: 4 pm — 8 pm SMOK'N DAVE and JOHN MILLES - St. Thomas musicians. JULY 30 & 31, 2021: 8 pm pre -show. Movie at dusk. ROCKY HORROR PICTURE SHOW AUGUST 14, 2021: 8 pm GALEA and the GALVANIZERS. If you like blues, country and rock then this is a show not to be missed. AUGUST 28, 2021: 8 pm PB&J — Port Burwell Jam night. An 'Open Mic' style venue showcasing local and surrounding area talent. SEPTEMBER 4, 2021: 8 pm The BEAST ROW BAND. Port Burwell's own who now bring their talents to the outdoor stage. SEPTEMBER/OCTOBER —TBD PARTY at the PLAYHOUSE. Close-out party. Stay tuned! Tickets must be purchased in advance by calling the box office 519-874-1185 or by booking on-line through our website www.periscopeplayhouse.com. When you reserve your tickets, you will be asked to provide the name of each person who will be in your group for the event. The local flavour of Big Joe's Q is offering a meal option for each of our outdoor events. This add -on option can be purchased at the same time as your tickets. Page 3 of 4 184 PAO 4404*011('11914 1� Norm Foster's 'Old Love' play that was postponed in 2020 is planned for October/November. We can't wait to welcome you back indoors to see this beauty production. Stay Tuned! 'Sex Please We're Sixty' play postponed from 2020 and will likely be featured in Spring of 2022. Stay tuned! 4F"+"'d R,, F, 'j, lawe vG,tt#t �erets Do you want to get involved and be part of something amazing this year? Do you want to become a member of the Port Burwell Periscope Playhouse so you can volunteer with us? Reach out to us at periscopeplayhouse@outlook.com. We'd love to have you be part of the fun! yA to rr� rt 711011 I'da n'! S�r�pfort ("A "a The Port Burwell Periscope Playhouse Inc. is a registered charity with Canada Revenue Agency (Reg #833054687RR0001) and can issue tax receipts for your donation. $20.00 minimum for official tax receipt. Want to sponsor a play or event? We'd love to work with you or your company to sponsor an upcoming event or play. Contact us at Jl.p:,l%n,gI2Illylrnououti;lllk,girm„ or call Karen Bechard at 519-282-6691. "j y Ar r � ti "A��6,f ars�+��p�s Thinking about a membership? Members get first glance and priority for advance ticket purchases. Members are also invited to volunteer and to participate in productions. Your $10.00/year membership helps the Playhouse to grow and flourish. Payments for membership, donations or sponsorships can be made in any of the following ways: 1) e-transfer to: periscopeplayhouse@outlook.com 2) mail a cheque to: Periscope Playhouse, PO Box 149 Port Burwell, Ontario, NOJ 1T0 3) See a board member: Pete Matthews Karen Bechard Rosemary White Grahame Notman Gord Walker Stan Rushton �roohmt Prwu ders rhiNur TrOorn 1, jI r„ jjj o- tw � 9 a n� ro �u a ax �y Ap9 d ' c"11� 61' sc to rcuun, mm r d P R)nra n Page 4 of 4 A�I�t��=l�Z7NQ After 16 months of being closed, we officially re -opened on July 9th, 2021 and what better way than to open our outdoor venue with 2 sold out shows with the MUI)UI111114. Photos from the MUDMEN at the Playhouse are kindly contributed by Tru Elegance Photography by Doris Weir: It was so good to see smiling faces out enjoying some much -needed entertainment and social gathering (with safety protocols in place). Page B of 6 On July 24, 2021, the rain held off long enough for two amazing musicians, 5,i,r°wi4,;'ri Dave aril J!ohr� hA la , to come together in a 'pay what you can' get together and 'wow' the patrons. One patron took the time to post a review about their time at the show: Tara and I would like to thank everyone for a fantastic time! Right from the moment we got there we felt very welcome and comfortable! the volunteers were all very kind and SOOOO friendly! everything was very well marked for comfortable distancing. (1 was a little apprehensive as we had never been there before and didn't know what to expect...) well done! we have seen/heard both of these amazing talents many, many times before but, never together, what an amazing show! also thank you to whoever was responsible for holding off the rain! cheers, Terry! (the guy with the kissy face mask) Terry Cutforth Once again the Port Burwell Periscope Playhouse Volunteers were on hand to lend to the success of the Smok'n Dave and John Milles evening at our new outdoor venue. Page 2 of 6 July ended with a great time at our screening of the Ilh°°iOR",III��!��OR i1��11,S1 if" )/! There was no shortage of laughs, glow sticks, toast and fishnet stockings! Photos from the ROCKY HORROR PICTURE SHOW at the Playhouse are kindly contributed by Tru Elegance Photography by Doris Weir: Page 3 of 6 The Periscope Playhouse screening of the ROCKY HORROR PICTURE SHOW was made possible by the generous sponsorship of the following local and area businesses: - Port Burwell: • Ken's Korner Store • The Post Office Ladies (their names) • The Beach Hut • Izzy's Schooner's Restaurant • Simply Scoops Ice Cream • Roro's • Big Joe's Q • The Lighthouse Restaurant • Big Otter Marina & Campground • Wilson's Lawn Care & Snow Removal • Capturing Eden - Vienna: • Valley Variety Store - Straffordville: • Cook's Pizza • Ricco Cash & Carry (open to the public) • Marc's Gas Bar • Sunshine Restaurant Special thank you to the volunteers who helped make the Rocky Horror Picture Show a success: Kevin Bradt, Ken Bechard, and Peter Matthews. A very special thank you to Katy Wells for putting this show together and arranging the participation bags. New GALEA & THE GALVANIZERS — August 14, 2021 at 8 pm Price $25.00 — There are still a few tickets available for this show. Call the box office or get your tickets on line at periscopeplayhouse.com. PB&J (Port Burwell Jam night) August 28, 2021 at 8 pm This is an Open Mic pay -what -you -can event and will feature various local and area musician talents. If you are interested in getting on the playlist, call or text Peter Matthews at: 519-550-3635. Come out and support local talent, relax and enjoy a beverage or two with your close friends and family. The BEAST ROW BAND September 4, 2021 at 8 pm Port Burwell's own who now bring their talents to the outdoor stage. Page 4 of 6 NEW!!!! We have secured Cambridge based group The THOMPSON ROAD BAND on Saturday September 11, 2021 from 6 pm to 10 pm . The Dinner add -on option is with Big Joe's Q offering a brisket on a bun with fries and coleslaw meal served between 5 pm and 6 pm. Book your tickets and meal option through our website: periscope playhouse.com or calling the box office 519- 874-1185. Sponsored by Erie Shores Wind Farms. �1111' �1 ..m.... On July 17, 2020, the Periscope Playhouse, along with other businesses and residences in Port Burwell, sustained basement flooding as a result of severe rain storms. The majority of our sets and costumes were ruined as a result. The monies raised through our 50/50 draws, which are conducted during every play or event, are used to purchase costume and set building supplies. If you plan to be at one of our events this year, please support our 50/50 draw so we can replenish the costumes and set building materials needed for our fall/winter play productions. Only $5.00 for 3 tickets. (Lottery Lic # M800978) Tickets must be purchased in advance by calling the box office 519-874-1185 or by booking on-line through our website www.periscopeplayhouse.com. When you reserve your tickets, you will be asked to provide the name of each person who will be in your group for the event. The local flavour of Big Joe's Q is offering a meal option for each of our outdoor events. This add -on option can be purchased at the same time as your tickets. m eQy ucpdkw�To 5 Norm Foster's 'Old Love' play that was postponed in 2020 is planned for eight shows in November 2021. Evening shows at 8pm: November 5tn 6tn 13tn 19th 20th Matinee shows at 2 pm: November 7t", 14t" and 215T Opening night (November 5t") tickets are $25.00 each. All other shows $20.00 / ticket. 'Sex Please We're Sixty' play postponed from 2020 and will likely be featured in Spring of 2022. Stay tuned! Vb F',', u. di Y, I � 0s%F 4 ;�Xpfeasw r we e �� e Page 5 Of 6 0xrpka ms"io)"m Plv)G efict We secured our engineered drawings and building permits and have begun construction of the new addition to the front of the playhouse. Very exciting! Special thank you to: - Bill Knifton (Bayham building inspector for expediting the permit) - Spriets Engineering - Albert White (project manager) - Barry Wade (drawings) - Tim Wells (excavation) V vG�1ti tt`aef Do you want to get involved and be part of something amazing this year? Do you want to become a member of the Port Burwell Periscope Playhouse so you can volunteer with us? Reach out to us at periscopeplayhouse@outlook.com. We'd love to have you be part of the fun! S�r�pfort ("A "a The Port Burwell Periscope Playhouse Inc. is a registered charity with Canada Revenue Agency (Reg #833054687RR0001) and can issue tax receipts for your donation. $20.00 minimum for official tax receipt. Want to sponsor a play or event? We'd love to work with you or your company to sponsor an upcoming event or play. Contact us at ii n,gI2Illylrnououti;lllk,girm„ or call Karen Bechard at 519-282-6691. i y ' I N V � ( I "A��6,f ars��i�p�s Thinking about a membership? Members get first glance and priority for advance ticket purchases. Members are also invited to volunteer and to participate in productions. Your $10.00/year membership helps the Playhouse to grow and flourish. Payments for membership, donations or sponsorships can be made in any of the following ways: 1) e-transfer to: periscopeplayhouse@outlook.com 2) mail a cheque to: Periscope Playhouse, PO Box 149 Port Burwell, Ontario, NOJ 1T0 3) See a board member: Pete Matthews Karen Bechard Rosemary White Grahame Notman Gord Walker Stan Rushton rank Prvuid ¢9rs ° m ��I�omituu T(dp uomn a m"'r,Nhvv,. o 44L,"J re m w u3m,#ov j 1-i.,unJAK-xii ru�r u�aa9 " d'e 1,0TITar1c,, Irc Page 6 of 6 WHAT DO YOU MEAN SUMMER IS OVER?!? WE JUST GOT STARTED! Summer 2021 is turning out to be a fabulous season for the Periscope Playhouse. Our new outdoor venue was a huge success in July and we are excited to tell you that August proved to be another excellent outdoor month! On August 14, 2021 13)1'4,EEu11% and the GVIIL.VANIII'211lll'1S graced the stage with their R&B and Country dancing tur It � fey Page i of 5 One patron took the time to post a review about her time at the show: From Karen Earle What an awesome show last night! 'rha nks GaleGalea And The Galvanizersfor great entertainment, as always. We look forward to seeing you perform again. And what a great venue at our own Periscope Playhouse your outdoor area is a wonderful addition. The stage looks so classy. Thank you so much From August 30t" to September 3 d, it was S""III""S'IIIV12S°"III""III'i lll' IIIS ',Io:l!a : III';iw.�iiIdiiiin week with Port Burwell Public School kids. Periscope Playhouse was thrilled to have the opportunity to collaborate with the Thames Valley School Board — Port building project that saw 7 great kids come together with Dave Vine (ret. Teacher) to build a 3-person row boat from scratch. Plus, they did it in only 5 days! Page 2 of 5 August 28, 2021 saw Periscope Playhouse's first ever B&J a iii h't and we aren't talking about peanut butter and jam sandwiches either! It was Port Burwell Jam night! What a success! We showcased 12 acts, aged 15yrs to 75 yrs, who came from Port Burwell, Vienna, Tillsonburg and London to name a few. What talent and what a show! This event is sure to return to the outdoor venue for years to come. Here's a peek in case you missed PB&J: Special thank you to the volunteers who helped with lights and sound: - Kevin Bradt - Peter Matthews - Gord Walker - Tim Emerson - Jamie Milks t" .lAttt's l f alp peNitihg Next The THOMPSON ROAD BAND on Saturday September 11, 2021 from 6 pm to 10 pm with Big Joe's Q offering a brisket on a bun with fries and coleslaw meal served between 5pm and 6 pm. Book your tickets and meal option through our website: periscopeplayhouse.com or by calling the box office at 519-874-1185. Sponsored by Erie Shores Wind Farms. A i9.;kw Join us as we double -up and combine our VOLUNTEER APPRECIATION and PERISCOPE PLAYHOUSE 10th ANNIVERSARY celebrations on Saturday September 25t"! We are excited to host a Volunteer Appreciation BBQ (Catered by Carrier BBQ-Simcoe) to celebrate all the hard and successful work of our volunteers. The dinner will be served between 5pm and 7pm, with presentations from 7pm to 8pm to be followed by music entertainment by Keith O'Donnell and Jaclyn VanHappen. If you would like to join us in celebrating, there are a limited number of tickets available at a cost of $15 for music entertainment startine at 8pm or S30 for meal and music event. Tickets can be purchased/reserved through our website: periscopeplayhouse.com or by calling the box office at 519-874-1185. Page 3 of 5 194 Did ft oow?� R THANK YOU to all those who purchase 50/50 tickets during our events. We've only been open for 2 months and have had 6 draws that have really helped us with funds to purchase costumes/set building & design items for upcoming plays. Your support means a lot to us and we truly appreciate every $5.00 that goes into Stan's bucket! Only $5.00 for 3 tickets. (Lottery Lic # M800978) A special shout out to a couple of our winners who graciously donated their winnings back to the Periscope Playhouse (Pat Schmitt, Barry & Sandy Keep). Thank you so much! Tickets must be purchased in advance by calling the box office 519-874-1185 or by booking online through our website www.periscopeplayhouse.com. When you reserve your tickets, you will be asked to provide the name of each person who will be in your group for the event. The local flavour of Big Joe's Q is offering a meal option for each of our outdoor events. This add -on option can be purchased at the same time as your tickets. P,xaotyr 4,14#1 ota, �$ Norm Foster's 'Old Love' play that was postponed in 2020 is planned for eight shows in November 2021. Evening shows at 8pm: November 5tn 6tn 13tn, 19t", 20t" Matinee shows at 2 pm: November 7t", 14t" and 215T Opening night (November 5t") tickets are $25.00 each. All other shows are $20.00 / ticket. 'x1paNlSvN nrv�%ect Yahoo! The foundation is poured and part of the roof is completed with framing and roof completion happening as we type this newsletter. It's coming along and we can't wait to welcome you back to the indoor venue! Special thank you to Robert Berschel, Sean Grantham (roofers); Albert White (project manager) and Tim Wells (excavation); Pete Matthews, Fred Dupon and Ken Bechard. Page 4 of 5 Do you want to get involved and be part of something amazing this year? Do you want to become a member of the Port Burwell Periscope Playhouse so you can volunteer with us? Reach out to us at periscopeplayhouse@outlook.com. We'd love to have you be part of the fun! S�r�pfort ("A "a The Port Burwell Periscope Playhouse Inc. is a registered charity with Canada Revenue Agency (Reg #833054687RR0001) and can issue tax receipts for your donation. $20.00 minimum for official tax receipt. Want to sponsor a play or event? We'd love to work with you or your company to sponsor an upcoming event or play. Contact us at 1.p:,l%n,gI2Illylrnououti;lllk,girm„ or call Karen Bechard at 519-282-6691. )�Il eke r s��ips Thinking about a membership? Members get first glance and priority for advance ticket purchases. Members are also invited to volunteer and to participate in productions. Your $10.00/year membership helps the Playhouse to grow and flourish. Payments for membership, donations or sponsorships can be made in any of the following ways: 1) e-transfer to: periscopeplayhouse@outlook.com 2) mail a cheque to: Periscope Playhouse, PO Box 149 Port Burwell, Ontario, NOJ 1T0 3) See a board member: Pete Matthews Karen Bechard Rosemary White Grahame Notman Gord Walker Stan Rushton Q)room"t" Pkrvu d¢rds Ontario FondaVon Trilq am Awl Trilh rn A t.111c, (:'UFT T 01 kjj F r Xa VJA.uhLXJ "; ' "'HEN, jj �y y ppN Narr,,,„, Page 5 Of 5 041 00,f) 21021 WOW!! What an amazing outdoor season! Mother Nature was kind to us for our remaining September events. We couldn't be more thrilled with the events and the positive comments from all those who attended. Check out what happened in September! The III31, AS III"" III''°III BBWN!D was at the Periscope Playhouse on Saturday September 4, 2021 for an 8 pm show. This Port Burwell favorite returned to the stage at the Playhouse to the delight of their fans. Special thank you to the volunteers who helped with lights and sound: Kevin Bradt Peter Matthews -%L Gord Walker -4pTim Emerson Y Jamie Milks Page B of 6 The ""III""Ilh°°iOIV lll''"'SQNI III''°IIDAlll') III3,N !III') took the stage at the Outdoor Venue of the Playhouse on Saturday September 11, 2021. This Cambridge based band did not disappoint a record crowd. Playing classic rock music for 4 hours that saw many patrons dancine. toe taDDine and dancine in their seats. A huge 'Thank You' to Erie Shores Wind Farms for sponsoring this show! ��tiwl�lmli �Vuumouulowwi �om�a�sm�m�r vmiuuai� ti Special thank you to the volunteers who helped with lights and sound: Kevin Bradt, Tim Emerson and Ken Bechard. Other volunteers who helped make this night an excellent event: Jeremy Heatley, Shirley Blackmore, Tim & Katy Wells, Rosemary White, Kristen Townsend, Taurie March and Stan Rushton. We celebrated VOIIL UN EERS and our 1(';'fth Aininiiivier airy on Saturday September 25, 2021! The dark skies cleared in time for us to enjoy our celebration under blue sunny skies. We celebrated our 10th year in business with a special appearance from Jeff & Marion Rogers, two of the originating founders of the Periscope Playhouse who travelled back to Ontario from Mexico to be part of the celebration. Page 2 of 6 The very talented Jaclyn VanHappen and Keith O'Donnell entertained our Volunteers and guests under the starlight night. The "f"eJrf Wff vuafu."Reol t(y?r Tfifyhioxso JIrr,5rrf0.N Special thank you to Katy Wells, our MC and lead planner for the event. Great job Katy!! And thanks to Sandy Keep, Kelly Berschl, and Taurie March for decorating!! Other great volunteers who helped throughout the season... - Page 3 of 6 rwe We return to the indoor venue for our first play production sine. , .. , ,.,u, — — - N, -uu — -- showcasing Canada's own Norm Foster's play OI.JII') IIL.OVII'i . This is a comedy that will touch your heart and your funny bone. Divorced Bud and recently widowed Molly bring together a story of romance, courtship and never giving up on pursuing something you want so badly. The play features Rob Faust as Bud and Karen Bechard as Molly. Directed by Pete Matthews and co-directed/stage managed by Fred Dupon. As we prepare to move indoors, we are working to ensure your visit with us is safe and enjoyable. As you may know, the Ontario Government announced new proof of vaccination requirements for indoor theatre events. We will be following those rules, and proof of vaccination will be required for those who will be attending or volunteering at the Periscope Playhouse. Please book your tickets online and remember to bring proof of vaccination and photo identification with you. We will be offering 8 performances of OIl��) Il. OVf: that will allow for a maximum of 50 persons per show. Order tickets early to ensure you can see the show! 41 yronot 4'41,o ? 0/ 0 Deraws � A THANK YOU to all those who purchased 50/50 tickets x_ — r-M800978) With everyone's contribution to the 50/50 draws and with 4 winners donating back their winnings, we were able to raise $1,492.50 + $575.00 in donated winnings. WOWM THANK YOU SO MUCHM We were able to replenish funds that will help us to purchase much needed costumes, props and materials to build sets for our upcoming plays. A special shout out to the 50/50 winners who graciously donated their winnings back to the Periscope Playhouse during our events: - Pat Schmitt $65.00 during Galea concert - Barry Keep $142.50 during the PB&Jam night - Sandy Keep $207.50 during the Beast Row Band concert - John Wylie $160.00 during the Thompson Road Band concert. Each received a Charitable Donation tax receipt which reflects the generosity of their donation. Your support means a lot to us and we truly appreciate every $5.00 that went into our 50/50 bucket! Thank you so much! Page 4 of 6 P11,101 4404*011('11914 1� Norm Foster's Old Tl..ovie play that was postponed in 2020 is planned for 8 performances in November 2021. Evening shows at 8pm: November 5tn 6tn 13tn, 191", 201" Matinee shows at 2 pm: November 7t", 14t" and 215T All shows are $20.00 / ticket. ��x�p�amNis�i��fiN4n�r�G�j¢ficmt Such great progress to report. The new addition has been framed in and roofed. We will be working on completing the addition throughout the month of October. We are so excited to get back inside with a new and improved entrance and theatre stage. Ptirc�kas�N� TRc�� ets� Tickets must be purchased in advance by calling the box office 519-874-1185 or by booking online through our website www.periscopeplayhouse.com. When you reserve your tickets, you will be asked to provide the name of each person who will be in your group for the event. Tickets now available for U...lf: IL..OVE by Norm Foster: • 8pm shows: o November 5tn 6tn 13tn, 19t", 20t" • 2pm shows: o November 7tn 14tn 21st V 0�e�+N,f�Q�¢1)rIs Do you want to get involved and be part of something amazing this year? Do you want to become a member of the Port Burwell Periscope Playhouse so you can volunteer with us? Reach out to us at periscopeplayhouse@outlook.com. We'd love to have you be part of the fun! Page 5 Of 6 S1,141 �� ., The Port Burwell Periscope Playhouse Inc. is a registered charity with Canada Revenue Agency (Reg #833054687RR0001) and can issue tax receipts for your donation. $20.00 minimum for official tax receipt. Want to sponsor a play or event? We'd love to work with you or your company to sponsor an upcoming event or play. Contact us ataugIp.cr.11ylrn�a�u@�o�uti,;ll�o�olkcoi or call Karen Bechard at 519-282-6691. Thinking about a membership? Members get first glance and priority for advance ticket purchases. Members are also invited to volunteer and to participate in productions. Your $10.00/year membership helps the Playhouse to grow and flourish. Payments for membership, donations or sponsorships can be made in any of the following ways: 1) e-transfer to: periscopeplayhouse@outlook.com 2) mail a cheque to: Periscope Playhouse, PO Box 149 Port Burwell, Ontario, NOJ 1T0 3) See a board member: Pete Matthews Karen Bechard Rosemary White Grahame Notman Gord Walker Stan Rushton �ra'Nrtt n! Gvd(ef The Port Burwell Periscope Playhouse recognizes and greatly appreciates the invaluable grant contributions made possible by Elgin County, the Aylmer Area Community Foundation, and by the Ontario Trillium Foundation. frt �14',IL IWALdHil", ,j1CXj w %.;L 0,ntar�io i lo ianon Tothrculln T"ri lflurn Fou,,ridati n AV,dl II"Ontario Page 6 of 6 Community Grant Program (CGP) Final Report 2021 Background Organization: Port Stanley Festival Theatre Primary Contact: Ernail: fony[1a psft.ca phone: 5619-782-3914 ext 3 Please tell us which grant you received (check one): ❑ Community Services - Seed Grant ❑ Community Services - Cultivate Grant if '*w +wl LLA'M L0.II UIBN.il WaimI ha�'R«9Mi kCnk Festival and events - Cultivate Groat Flow much funding did you receive from Elgin County in support of your program: $3194 - 1.) Please briefly describe the programiservicelfcstivallevent that was funded through the Community Grant Program (GGP). The CGP funded a play reading series that invited local playwrights to submit original scripts to be reviewed, if chosen, their script would be workshoped with professional actors and our Artistic Director, and later read in front of a live audience. The audience is invited to provide feedback to the playwright so they may use for futura edits. TM goal of this series to hopeful Iy produce one or all of these plays professionally at the Part Stanley Festival Theatre during our regular summer series. Cr promote their play to be produced at another Festival Theatre in Onlarlo. 2.) Please confirm how this funding was used {please select all that apply}: 0 Supplies 17 F r i s honM fees 0 Direct IPrograrn Expenses Comments: Funds given were used for photocopies of scripts, and other supplies needed for rehearsal purposes. Professional fees associated with Playwright fees, actors fees, travel expenses for actors and Playwrights. Funds also covered marketing costs for the series. ►4rx3 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (stsffing}wagesfbenefits); capital projects; deficit reductions; or retroactive activitylprDgramlevent. p l conRini 11hat C P was not used for tre aforernnf,,Jo t Rems. ❑ ,r [ 11L not sure. • Please indicate which expenses you are unsure of. and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ deficit reductions ❑ Retrcactive activitylprogramlevent 0 1 cannot confirm that CGP was not used for the aforementioned items. Comment$: Funds were used for items listed in question 2. 4.) Please briefly describe how successful your programiservicelfestival[event was. It was a great success. Event ran from Oct 28th-30th. With great audience attendance and participation. 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e- number of participants). Our goal was to have 50 people attend each read inglperformance. On the 29th we have 61 and on the 30th we had 46 people attend which was great to see. ►49L! 6.) Please tell us whether your prog ra miservicelfestival/eve nt was successful targeting areas of the County facing greatest need or greatest inequities. — ._.... .... .. Considering the fact that we are slowly coming out of this pandemic, it was a succes in being able to provide some much need entertainment to our patron bass that consists of iocal s and tourists frorn as far as Toronto/GTA. It was a Festival where people came to be entertained, and educated, and shaare in a creative process and creating much needed Canadian content that will be produced professionaRy. It was an opportunity to provide a launch pad for aspiring playwrights to get the break they need to push their work forward and advance their careers as well. 7.) Please describe how impactfuI your programiserviceffestivaUevent was (i.e. numter of participants, user impact statements, etc.) We reached our goal for audience numbers for our first night and came so very close on our second night. 51 and 46 respectfully. For our post show Q&A sessions each night, the playwrights were able to receive valuable constructive criticism and accolades for their work. A learning and growing experience for everyone on stage and in the audience! 8.) Did your programfservicaffestivallevent increase participation and engage persons with disabilities? ❑ Yes please tn1C us fmw it Lhe r:onnments serflon, ❑ 110. �i'cn3v tcli UZ nll"y" YVU "Mfl VI'I aUlt� IL OLAXnilplish this in the Comments sectlan. ❑ Not sure_ Please explain in the comments secticn. Comments: It vwas the highest attendance rate ever for our Playwrights' Festival. As we are AODA compliant facility and a Demetia Friendly facility, we can honestly say that there were people with physical disabilities attendirlg our festival. ►4917 9.} Please tell us whether your prog ramfservi ceffest iva lo'event feIlowed the schedule and key dates that you identified in your application. Please provide additional info rrmatiorVexplanation if you made changes to the schedule and key dates. Because of the Pandemic we had to change our schedule around, as were were unable to open for a period of tune. I spoke with the Municipal representative regarding this, and the person understood our situation, The Festival was then changed to be held end of ' Oct. 10.) Please let us know how the CP supported the fallowing; ❑Contintied capacity of your organization; Duntriuutit7li to tiie sactur„ e� �u ❑ Your organi ation s at`Wt'!y+ to priorities anti t_�ua loonies.. Comments: The GGP allowed us to safely open our doors to the public, It gave us the opportunity to provide the community with something to do, after 18 months of closed doors. It provided funding to cover almost all of our expenses in a time when there was no revenue streams for us to do this on our own- Typically, we seek funding or "in kind" partnerships to host events like this during normal operating circumstances. We have hopefully temporarily lost our spansnrs etc, and hope they return in the future. Thanks to CGP this covered what would normally he covered from some sponscfship cr partnership with other companies or organizations. 11_) Please attach a financial statement with actual program{service{festivalfevent casts. 12.)Please attach cr detail aif availabJe metrics or statistics that you used to measure the success of your program. 13,)CULTIVATE ONLY: How successful were the changes you made Ic your progfa miservi ceffestivallevent? As previously stated. I think it was a great success, it will certainly help us continue with this festival for years to come. From this successful Festival, we can strongly consider expanding it for another day or two, possibly add two more shows to next years' festival. ►ON 14.)How likely is your organization to apply For CGPfund! ng in 2021? 0 Vry.likely 0 UnUkety ❑ Not sure ❑ Other: _...... .. 15.) Optional - Please attach any supplemental information (e.g. organizational year end reports) to this application. Declaration: I confirm fhat the information provlded )n this report is Irue, complete, and accurate. l bnderstand that all rnateriaJs subrnrlted as parr of this final report wiY1 be shared publicly to ansore accountability and transparency. Authorized Signature(s) (two (2) needed if not incorporated): Name: Tony Sdafani Position: Prody ' Cl Manager er Signature: , .. . Name: Position: Signature: PAIN Playwrights' Fees $300 x 2 Directors $600 Actor Fees $180.5 x 8 Actors $1,444 Travel Costs for Actors and Playwrights' Artistic Director Fees $446 Marketing Fees $15 Supplies $9.00 Total $3,217.36 CGP Coverage $3,194 Difference $23.36 $703.36 WN • • r Organization: Wallacetown Agricultural Society Primary Contact: Email: wallacetownfair@yahoo.ca Phone: 519-777-1582 cell 519-762-2737 home 519-637-1121 work Please tell us which grant you received (check one): ❑ Community Services — Seed Grant ❑ Community Services — Cultivate Grant ❑ Festival and Events — Seed Grant ❑ Festival and Events — Cultivate Grant How much funding did you receive from Elgin County in support of your program: $ 6647 1.) Please briefly describe the program/service/festival/event that was funded through the Community Grant Program (CGP). Light Up the Sky - Fireworks on October 29th - Rain Date October 30th, 2021 Due to the annual fall fair being cancelled we had to pivot and provide a Covid friendly event. Advertising flyers in conjunction with The Wallacetown Optimist, Municipality, Heritage Society and The Funrazors - Violence against Women for a Community week celebrating Halloweek. 2.) Please confirm how this funding was used (please select all that apply): ❑ Supplies ❑ Volunteer expenses ❑ Professional fees ❑ Direct Program Expenses Comments: Port-o- Pot rentals - $592.12 Advertising flyers sent to West Elgin, Dutton Dunwich, Shedden- $2702.66 Fireworks - K & H Fireworks - $5000 (of note - they donated and extra $1500 worth of fireworks above this amount when they found out donations went to the Dutton Dunwich Fire Department. ►ON 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. p I confirm that CGP was not used for the aforementioned items. ❑ I'm not sure. • Please indicate which expenses you are unsure of, and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ Deficit reductions ❑ Retroactive activity/program/event ❑ I cannot confirm that CGP was not used for the aforementioned items. 146MVIRUJIM 4.) Please briefly describe how successful your program/service/festival/event was. Since our event is pending October 29th, 2021 - I am unable to give a full report on this. Halloweek has been successful so far with 110 pumpkins given out by the Wallacetown Optimist Club for free with carving kits, ongoing hunt for Municipality pumpkins hidden in the Dutton Dunwich area for prizes was well received, Witch Walk is on October 30th so cannot comment. We are hoping the weather will cooperate and we have a successful fireworks display as our portion of Halloweeek. 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e. number of participants). We have been advertising through Facebook, The West Elgin Chronicle, flyers sent to every home in West Elgin, Dutton Dunwich, Shedden and Port Stanley. This was approximately 4000 homes and were printed locally by Van Pelt's Print Plus. It was a double sided flyer with Light Up the Sky on one side and information on Halloweek on the other. A small flyer was sent to the residents of Wallacetown for Pet Safety to let them know to keep their pets safe during the fireworks. ►alo] 8] Please tell us whether your program/service/festival/event was successful targeting areas of the County facing greatest need orgreatest inequities. I believe our event was something the community needed. Abreak from COVid-19'safe event that could beviewed from cars O[outside. This event was for young and old and targeted every person in our greater community. 7] Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, ebcj []nfO[bJn@tek/ we do not have this information as Of yet. Will [eSend this report once the event has been finalised. [] Yes. Please tell us how inthe comments section. [] No. Please tell uswhy you weren't able to accomplish this in the comments section. [] Not sure. Please explain in the comments section. Comments: As stated previously, this event was for young and old inany capacity. Viewing could be from car, wheelchair, lawnchair etc. PAN 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. Unfortunately as previously noted, our fall fair was scheduled for the end of September and we had to pivot our event. We cancelled the fair as we felt there were too many risks involved with Covid-1 9 exposure and the expenses of hiring more safety people, hand stations, masks, cleaning products and cleaning people, etc would have been unrealistic to attain. We are hoping to be part of Halloweek and expand if possible next year as a new community festival. 10.) Please let us know how the CGP supported the following: E] Continued capacity of your organization; D Contribution to the sector; and E] Your organization's ability to achieve funding priorities and outcomes. 146MMUMM Continued capacity - unknown until event numbers come in The Wallacetown Agricultural Society has totally maxed and exceeded the funding priorities. 11.) Please attach a financial statement with actual program/service/festival/event costs. 12.) Please attach or detail all available metrics or statistics that you used to measure the success of your program. 13.) CULTIVATE ONLY: How successful were the changes you made to your program/service/festival/event? PA VA 14.) How likely is your organization to apply for CGP funding in 2021? El 11 Very likely Unlikely Not sure Other: application. materials submitted as part of this final report w111 be shared publIcly to ensure accountablIlty and transparency- I Authorized Signature(s) (two (2) needed if not incorporated): Name: Kim Carder Position: -Secretary Signature: Name: Shirley Mullin Position: Treasurer Signature: ►AK] Light up the Sky Fireworks Event October 29, 2021 Financial Statement Expenditures Port o pot rentals Advertising Fireworks Total Expenditures Profit $592.12 $2755.77 $5000.00 $8294.78 Free event — 0 Total cost for event $8294.78 in expenses ►AM FIEUX [Y'Aill"T'l�F,110E , �pmpi m w 11690 G0094"IrY ROAD 42 R, R, #2 TEM)NISE.1-1, WJTARI(.-� N8N 2M I TEL, (61, 9) 9791-2471 FAX (519) 9794!813 1-800-390-3563 saleafthfireworks.c.a K&H DISTRIBUTING witaiessarrup-s, is impartmi I N V 0C E NAME: . .... . .. . . Instructions'' pr . .. . .................... .......... TedallPhope,', Y— . ... ......... - Fax,, .. 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A 4 1,1 4 111a — — 1,,E0 I � w Jli ;bIWIM 0 MIA N '1 I 1K I I I111 Id Iil M° W III 1 14 1 "1" "' il l Sorryto spa yougo, - for units to be picked up m2il sa les(Dce Int ra � saSri is i OAD] A t th e Wa - llad,6town Faitgrbunds 24-Argyto Street, Wallacetown 'This is ai Covild Friendly event. We remain, in their vehiclies, or cIoseAo,,,th6m. 0 There will bea Vie Ing ar�ea for lawn chairs. 'Please respect,your i K r dlistancing,6 feet apar't. w. Partnering, with Fi reworks 0 44, p ro d u c e cl by 161 C i s,*Ur,c,,,!e for AI III( U Firework's khfireworks.c-a Thi's �5 a kimeverd,,, but (Ioinattbi "I `thpI)u& ovz, hr(:). Dqmi,` uuuuum uum uuuuuuu uuuo uum uuuuuuu uum uuuuuu m uuuuuu m uuuuuu m uuuuuuu uuuuuu uuuuuuu FROM THE WALLACETOWN AGRICULTURAL SOCIETY Please keep your pets safe with these simple tips. 1. Don't take your pet along to fireworks displays. They will be safer and happier in the security of their home. 2. Prepare a safe "den" for your pet. If they choose to hide under the bed or somewhere else in the house, allow them to. i. Feed your pet before displays begin and keep a special chew or treat on hand as a distraction from flashes and noise. . Turn on the TV or play music to help drown out outside noises. "'. Employ products that help alleviate anxiety (thunder blanket). Keep your dog locked in your home or garage. uuuuum uum uuuuuuu uuuo uum uuuuuuu uum uuuuuu m uuuuuu m uuuuuu m uuuuuuu uuuuuu uuuuuuu FROM THE WALLACETOWN AGRICULTURAL SOCIETY Please keep your pets safe with these simple tips. 1. Don't take your pet along to fireworks displays. They will be safer and happier in the security of their home. 2. Prepare a safe "den" for your pet. If they choose to hide under the bed or somewhere else in the house, allow them to. i. Feed your pet before displays begin and keep a special chew or treat on hand as a distraction from flashes and noise. . Turn on the TV or play music to help drown out outside noises. "'. Employ products that help alleviate anxiety (thunder blanket). . Keep your dog locked in your home or garage. ►4491 0 V Mu nkipallity of Dutton Dunw ich Dutton Me i I Centre H�NTEP m October lip �u Downtown Dutton October 29t Wallacetown F i October 31s I ll AEU-m G.� �u 1 1 pmfl- u Centen i I Park FOR MORE INFORMATION: ConmlUt lty Grant Prrigrum Fiiml l uport 2021 Dackground Primary C;on[act: Email: e&A Phone: -# - Please tell us which grant you tomived (check one): ❑ Community ervicP8 —Seed Grtnrrt ❑ Ccrnmunity pier -vices -- Cultivate Grant $ Festival and Events — : eed Orank Fe:;tival and Event-) — Cultivale Grant HOW rnucf7 funcffIf1g did YOU rUCeivu from Elgin C cun#y ail suoport of your 17rogdafiu 1.) Pleas-: briclly describe the pr'ngrEirrrlser'vicelfestivEilleverit that was funded through 1I1Q Cnrnmunit�fi Grant Prang"foal (CGJI'). u Ck '- if T ZZ14 e r 2.) Please confirm how this funding tivas used (pluasc ;elect all that apply). - [I Supplies ❑ Volunteer expenses ❑ holpssiunal fees 9` Diror:i' 1 lugrarn Expenses CnrYrnI()ni11.: pfn I-9 s ►WA 3.) PIcase confirm thHL the CGP funding was NOT used for the lollowing: operating expenses t�affirtic�ltiv�a€tcslbcncfi#U); capital pru)ecLs; defiLAL reducdans; or retroactive activilylprograwlevent. ❑ I confirm th',aL CGP was hot LIS&r,I for Uke afer�:menttaned itenis. �I'rn n�€ surr, Please iridicatp which oxpenses you are i.insrare of, Hrid provide an explanation in the cornmcnLs section. ❑ Operatinrt rxpcnscs ❑ Capital Projects ❑ Def r if reductions ❑ RetroacLive ractivity/programleverit ❑ I c'mmot confirm that CGP was, not used for the aforementioned items. Commenfs: typ, Ake. ( () T-S 4.) Please brie IIy describe how successful your pragramise:ryIivalk-,vclit was. 5.) Please descrihc-i lac}err successful you w-,re i i reaching your target audience (provide details if pnssihie, i.o. number cif partieipr7Ws). 223 6.) Please tell us whether your pro clramJscsrvico}fcstivallcvenL was successful targeting areas of the County facing grea[esr need or grcntest inequifip . +r.) Please des (-rihe him impac:tliA ye)ur prograryVservicelf estival#event vial (i -e nurnber of partici[NJ r1 N, user impict statements, [etc.) r ►Aj [/0 � 8_} Did your prograrrifsei-vice}festival{event incrras6-, park ir.ipasion and engagr= persons with disabilities? ❑ Yes. 11lea;e Lei us haw 1n 4he corn rnents section_ ❑ No. Plea e LelI us Auhy you weren't able to accamp€lsit this in thrs c:orYrrn3ents seetiUn. ❑ Not sure. caxtalarn trr tW. carammn is secOgn. Cromments: 0,( � Or- f- t94) Iz. c L- OIL 224 9,) PIC��rMse tell 1as vJ1irther your prograrrrlserv1celfestivalhc vU -nt followed thR su11eduIe and key dates that you identified in yc,i.ir application. Please provide additional ir,forrriationlexplariatiQrl iF you made ctyangP:; ku Ille schedule .arid key dates. 'i 0.) Pease let us k'rraw ffow the CCf' st of lx0ed ihf- lr3liowing. ❑ Continued capacity of your organization; �] Cantrihuiion to the sector; cmd Yo41r ()rganization's �jbiIjty to achieve fund1nq priorities an d ouIc.-orrios. Comrncnl:3; 11.}Pleasc at{aria a tin-,inciral statemeN with rx;lus31 prag ramiserviceifestivalfeverat costs. lfljplease attw;h or detail all ovaijame Tn"trif;S r)r slalistiGe that YOU used ko MCDSure thf- SUCx)oss of your Pro[ r@M. 13.)CULTIVA i E 0NLY: I low successful werr-) lhe, changes you made to your prograrnls&: vicelfPsi ivalleverrt? ► &1 14.}a-low likely i% your organization to apply ter C:G€' fundinq in 2021? ld/very likely ❑ Unlikely ❑ Not s;urc I5.) Optional — Please attach any supplemental information (e.g. organiradonal year' erid reports) to this application. Dtrlaration: 1 confirrrr Mat tho h?fcrrrratior7 provided ir? M45 report AS true, corr Optu, zrrrd 4ccwute. l undrwWar rd Mal a!! matol-ials Strbmi!le-)d rrs part of #14fio O report WW be shared Pubficly to errsare riccrr ntabIlfty ar7d tr ar ispar�vrrry- Aullic)ri� �J Sic�nak��re s neecled of not incoorparated N,Ime- Position CC— r, _-- Name; � 67 L # Signature: ►KI It .11 uu p o � SHF.L)f)FN {)nlariO NOT . 2r0 . Nod r JTi` Y1�c�r� ' c k-kil c e 5� Unused ,Nri • • r Organization: RODNEY ALDBOROUGH AGRICULTURAL SOCIETY Primary Contact: Email: d.j.johnston.farms@hotmail.com Phone: 519-695-2930 Please tell us which grant you received (check one): ❑ Community Services — Seed Grant ❑ Community Services — Cultivate Grant ❑ Festival and Events — Seed Grant ❑ Festival and Events — Cultivate Grant How much funding did you receive from Elgin County in support of your program: $7250.00 1.) Please briefly describe the program/service/festival/event that was funded through the Community Grant Program (CGP). Since we had cancelled our fall fair we ended up having on our normal fair weekend a drive thur dinner on the Thursday night. Then on the Saturday September 18 ,2021 we organized a parade which had no registration other then contact information for covid purposes and no categories. We had the biggest parade that we have had for quite a few years. We had our food booth open for lunch with picnic tables and tent set up on the fairgrounds. Also we had 2 bands playing outside for 4-5 hours. It was an overwhelming attendance. It went to show that the community after no fairs for 2 years was still a strong support in West Elgin. 2.) Please confirm how this funding was used (please select all that apply): ❑ Supplies ❑ Volunteer expenses ❑ Professional fees ❑ Direct Program Expenses Comments: Direct program expense We did not spend any of the money from the grant on this event due to the fact we didnt know if what we where doing constitutes using the funding from the County.We have not been able to hold any fundraisers in the last 2 years so we where trying to keep cost down. The main expense was the insurance for our liability to hold any events which was $1823.04 Any expenses we incurred other then the insurance where donated by Businesses in the community. Our only other expenses where the twoonies given out to the children 13 and under participating in the parade which was donated, and the 2 bands that played after the parade for the afternoon at the fair grounds which was donated also. Part of the cost of the food for the lunch was donated also by the local grocery store -Rodney Market. 228 3.) Please confirm that the CGP funding was NOT used for the following: operating expenses (staffing/wages/benefits); capital projects; deficit reductions; or retroactive activity/program/event. E] I confirm that CGP was not used for the aforementioned items. ❑ I'm not sure. • Please indicate which expenses you are unsure of, and provide an explanation in the comments section. ❑ Operating Expenses ❑ Capital Projects ❑ Deficit reductions ❑ Retroactive activity/program/event ❑ I cannot confirm that CGP was not used for the aforementioned items. 146MMUMM Our only expense was the insurance for the liability -1823.04 which we dont know if this counts. 4.) Please briefly describe how successful your program/service/festival/event was. We feel it was a huge success due to the community response and attendance to view the parade and then come down to the fair grounds for lunch and listen to the bands. By the feedback we received the community felt this is what they needed some community spirit that was uncomplicated and a throw back to fairs in the past that where about seeing you neighbours and everyone coming together.And not about spending money but spending time with there family and friends. 5.) Please describe how successful you were in reaching your target audience (provide details if possible, i.e. number of participants). We did not count at the gate due to the fact there was no admission fee but was trying to just provide a free and fun event for the community. We would estimate about 300. ►4*:1 8] Please tell us whether your program/service/festival/event was successful targeting areas of the County facing greatest need orgreatest inequities. Wefeel that VVe provided even for 1 day @ type Ofmental health day due tOCOVid-1 9@nd no community events being held and social interacting this brought a safe but friendly enV|nOnnOenL 7] Please describe how impactful your program/service/festival/event was (i.e. number of participants, user impact statements, ebcj about 300 [] Yes. Please tell us how inthe comments section. [] No. Please tell uswhy you weren't able to accomplish this in the comments section. [] Not sure. Please explain in the comments section. Comments: any disable person could participate due to it being outside. 9.) Please tell us whether your program/service/festival/event followed the schedule and key dates that you identified in your application. Please provide additional information/explanation if you made changes to the schedule and key dates. Our normal fall fair would have been September 17,18,19, 2021. We held only on the Saturday September 18 ,2021 the parade and event at the Rodney Fair grounds. We had cancelled our fair back at the first of the year due to not knowing where covid-19 restrictions would be or if we could use the Recreation Centre building and fairgrounds due to the Municipality of West Elgin being in control of that situation.Then when we decided we could do something the Saturday was the only day the facilites where available. Like most other Agricultural Societies there was too many unknowns to risk planning a normal fair and money was an issue also due to no fundraisers. 10.) Please let us know how the CGP supported the following: ❑ Continued capacity of your organization; ❑ Contribution to the sector; and ❑ Your organization's ability to achieve funding priorities and outcomes. 146119 We know that we didnt use the funding that was provided towards our normal fall fair but if it is at all possible to keep the funding towards our 2022 fall fair would help to offset loss of revenue due to lack of fundraisers in 2020 and 2022. Also we are sure that the cost of insurance and everything else to pull off a fall fair will have increased due to covid. And if restructions are still in place if we hold anything at the Municipal Recreation Centre we will be required to pay for a security person to check for covid passports before entering which we have no probem with other then more costs. So what ever is decided iam sure the committee will be fair. 11.) Please attach a financial statement with actual program/service/festival/event costs. 12.) Please attach or detail all available metrics or statistics that you used to measure the success of your program. 13.) CULTIVATE ONLY: How successful were the changes you made to your program/service/festival/event? It was successful just because all year we felt that we wouldnt be able to do much of anything, then when things where opening up a little we decided to keep it simple and give back to the community in just being an old fashion social time. We didnt take in any revenue but with the local businesses behind us we felt it was more important to give to all the people that has supported us for 165 years of rural fairs. ►95 14.) How likely is your organization to apply for CGP funding in 2021? El 11 Very likely Unlikely Not sure Other: application. materials submitted as part of this final report w111 be shared publIcly to ensure accountablIlty and transparency- I Authorized Signature(s) (two (2) needed if not incorporated): Name: Janet Johnston Position: Treasurer/Director Signature: Name: Dan Balint Position: President Signature: ►icy: Rodney Aldborough Agricultural Society September 18, 2021-1 day event in place of regular 3 day fall fair Budget Twoonies for children 13 and under that was in the parade 2 bands -played for 4-5 hours at park 2 portable washrooms and wash stations part of food at the booth chips and cups for food booth table and chairs tents liability insurance free admission no regristation for parade no prizes for floats 100 donated by local business 500 donated by 3 local business donated by Central Sanitation 100 donated by local grocery store donated by local person donated for use by the Municipality of West Elgin owned by the fair board 1823.04 paid by Rodney Aldborough Agricultural Society 233 d/ t y Ar iW ad The Municipality of West Elgin p Y 9 f 22413 Hoskins Line, Rodney Ontario NOL 2C0 il rr October 20, 2021 To Whom It May Concern: The Municipality of West Elgin is pleased to offer support for the Rodney Aldborough Agricultural Society in its application to the County of Elgin for a grant to host the 2022 Rodney Fair. The Municipality of West Elgin is proud to have the annual fall fair in our municipality. The Rodney Aldborough Agricultural Society has been hosting the annual fall fair for 165 years and continues to show others how important it is to come together and showcase what this community has to offer. We look forward to the opportunity to support the Rodney Aldborough Agricultural Society in hosting the Rodney Fair for the third week of September, 2022. They have the opportunity to host on municipally owned grounds and inside of the West Elgin Recreation Centre for the week. Sincerely, Duncan McPhail, Mayor Municipality of West Elgin P: 519.785.0560 F: 519.785.0644 E: dmcphail@westelgin.net www.westelgin.net 234 Community Grant Program (CGP) Final Repart 2021 Background Grganlzakion: T �- l,�C 4� elf �1r-1U1 t felt Prlrnary Contact:Y ! Phone: ' Please tell us which grant you received (check one): ❑ Corn munity Services — Seed Grant ❑ Community Services— Cultivate Grant ❑ Festival and Events - Seed Grant Festival and Events .- Cultivate Grant q Y q y ' support of our program: $ ,�.� U . �� r� Hovel much funding did you receive from EI, in Count in su y 1.) Please briefly descrlbe the programiserviceNestivallevent that was funded through the Community Grant Program (GGP). 2-) Please confirm how this funding was Used (please select all that apply) ❑ Supplies ❑ Vol unteer expenses ❑ Professional tees Direct Program Expenses Comments: n ►4911 6.) Please tell us whether your progralTilservicelf estivaPevent was successful targeting areas of the County fdc:ing greatest need or greatest inequitles. 7.) Please describe how impact ful your programIservicelfestivaIlevent was (i.o. number of part10pants, user Impact statements, etc.) r _ $.j aid your programisorviceffestivaifeverit increase participation and engage persons with disabilities? —"Q Yc,--,, Please tell us haw in the comments section. No. Please tell us why you weren't able to Eiccomplish this in the comments section. Nat sure. Please explain in the corn rnetits wection. Comments: } �Lc),mil 6 t— .Urn G ►4911 9_) Please tell us whether your programiservicOeAvaVevent followed the schedule and key dates that you identified in your application. Please provide additional Informationlexplanation if you made changes to the schedule and key dates. 1 D.) please let us know how the CC P supported the following; Continued capacity of your organization; ❑ Contribution to the setter; and ❑ Your organization's ability to achieve funding prVi iea and outcomes. Comments; 11_)Please attach a financial statement with actual pro!jramiservitelfestivallevent costs. 12.) please a#tach or detail all available metrics or statistics that you used to measure the success of your program. 13.) CULTIVATE 0NLY: Now successful were the changes you made to your p rog ra m Is ery I celfestiva Ilevent? ►AGN 14.) Haw likely is your organiaatinn to apply far CGP funding In 2021? Very liikaly ❑ unlikely ❑ Not sure ❑ Other- _.. 15.) Optinnal , Please attach any supplemental information (e-g- organizational year end reports) to this application. Declaration: l cnnfrrm that the in(Ormatiop provided in fhfs report is free, complete, and accurate. i understand that all enaterrals submitted as part of fhrs final repcirt will be shared pubAciy to ensure acc-ouo�h2bility,5rrd lransparepcy. AutYorized Signature(s) two.(2).neede.d,.if-jDcl incorporated}• NaIne;it]`ir4 ar_.1111F 11) Position: F" Signature; (� C--o -;!, -;;� � ) Name:C1� e Pasitlon: �� 3P.1_� f CYO �v Signature: 238 ELGIN COUNTY PLOWMEN'S ASSOCIATION YEAR END FINANCIAL REPORT 2021 INCOME Mahahide Twp $500.ob Elgin County $250.00 Total Grants $750.00 Memberships $140.00 Plowers Entry $280.00 Gate Donations $ 45.00 Libra Interest $ 75.69 (2020) Libro Interest $ 21.37 (End Sept. 2021) Business Donations $ 1650.00 OPA grant $ 50.013 TOTAL INCOME $3012.06 EXPENSES Ansell's Trophies $ 59.49 Cavid Supplies $ 39.28 Plawingtudges $150.00 Membership OPA $104.52 (Dec. 2020) Prize Money $1640.00 Johnson Sanitation $$480.25 TOTAL EXPENSES $2473.54 Outstanding Cheques $ 875.00 ASSETS: 1) 4-h PLOW, $3500.00, 2) 4-H PLOW $1950.00, 3} 4-H PLOW $1500.00, top link, plow points, and skimmers 5 595.00. TOTAL ASSETS $7535.00 ►91*1 REPORT TO RURAL INITIATIVES AND PLANNING ADVISORY (RIPA) COMMITTEE FROM: Julie Gonyou, Chief Administrative Officer �., Katherine Thompson, Manager, Administrative Services DATE: November 21, 2021 SUBJECT: 2022 Community Grant Program Allocations RECOMMENDATION: THAT the report from the Chief Administrative Officer be received. INTRODUCTION & BACKGROUND: The purpose of this report is to review the 2022 Community Grant Program Request Summary (attached), the 2022 Community Grant Program Evaluation Forms, and determine next steps including a timeline for the development of a report for Elgin County Council's consideration. BACKGROUND - COMMUNITY GRANT PROGRAM: Using approved municipal funds, the Community Grant Program (CGP) invests in both established and emerging community programs that meet identified community need, build capacity and support Elgin County's Strategic Plan 2020-2022. Through this program, organizations and services can apply for supplementary funds to strengthen their responsiveness, effectiveness and resilience. There are two (2) funding streams, each with their own application package: 1.) Community Services 2.) Festivals and Events Community Services: The CGP-Community Services supports community well-being by providing funding for capacity building resources in the non-profit social and community services sector in their response to unmet, complex, and/or emerging community needs and pressures. It is important that organizations be able to demonstrate measurable outcomes and ►091 2 financial accountability and show evidence that they are collaborating to build community capacity and development. There are two (2) types of Community Services Grants: 1.) Seed Grant: (two (2) intakes/year if funds are available) a. Seed Grant applicants are new community organization(s) wanting to research the feasibility of a new community service or program, wishing to test ideas or launch something new. 2.) Cultivate Grants: (one (1) intake only) a. Cultivate Grant applicants are existing community organization(s) wishing to build on their success, grow their reach, enhance the quality of their offerings or improve sustainability with new features, programs, services, outreach methods or revenue sources. Festivals and Events: The CGP-Festivals and Events funding priority supports events or festivals that help make Elgin County the place where people want to live, work and play. There are two (2) types of Festivals and Events Grants: 1.) Seed Grants: (two (2) intakes/year if funds are available) a. Seed Grant applicants are festival and event organizers hoping to research the feasibility of a new festival or event, wishing to test ideas or launch something new. 2.) Cultivate Grants: (one (1) intake only) a. Cultivate Grant applicants have held a festival or event in the past and are wishing to build on their success, grow their reach, enhance the quality of their offerings or improve your sustainability with new features or services. The intake for the 2022 CGP opened on September 1, 2021 and closed on November 10, 2021. The attached summary of Grant Program Requests indicates that there was great interest in the CGP. Grant requests exceed proposed grant allocations by $45,801.50. Full application packages will be provided to Committee members, along with scoring sheets. If possible, we require completed scoring materials by: December 15, 2021. FINANCIAL CONSIDERATIONS: It is recommended that the Committee use a placeholder of $69,553 for the CGP 2022 funding allocations. Final approval of funding available and grant allocations is subject to approval by Elgin County Council. ►I 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin ® Ensuring alignment of current programs and services with community need. ® Exploring different ways of addressing community need. ® Engaging with our community and other stakeholders. Growing Elgin ❑ Planning for and facilitating commercial, industrial, residential, and agricultural growth. ® Fostering a healthy environment. ® Enhancing quality of place. COMMUNICATION REQUIREMENTS: None at this time. CONCLUSION: Investing in Elgin ❑ Ensuring we have the necessary tools, resources, and infrastructure to deliver programs and services now and in the future. ❑ Delivering mandated programs and services efficiently and effectively. Staff will compile the evaluation forms from Committee members and prepare recommendations for the Committee's review at a future meeting. 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