23 - County Council Minutes - November 23, 2021,/Elgin
Progressive by Nature
ELGIN COUNTY COUNCIL
MINUTES
November 23, 2021
Page 1
November 23, 2021
Elgin County Council met this 23rd day of November 2021. The meeting was held in a hybrid in-
person/electronic format with Councillors and staff participating as indicated below.
Council Present: Warden Tom Marks (Council Chambers)
Deputy Warden Dave Mennill (Council Chambers)
Councillor Duncan McPhail (Council Chambers)
Councillor Bob Purcell (Council Chambers)
Councillor Sally Marlyn (Council Chambers)
Councillor Grant Jones (electronic)
Councillor Mary French (Council Chambers)
Councillor Dominique Giguere (Council Chambers)
Councillor Ed Ketchabaw (Council Chambers)
Staff Present: Julie Gonyou, Chief Administrative Officer (Council Chambers)
Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy
Chief Administrative Officer (Council Chambers)
Brian Masschaele, Director of Community & Cultural Services (Council
Chambers)
Michele Harris, Director of Homes and Seniors Services (electronic)
Nancy Pasato, Manager of Planning (Council Chambers)
Stephen Gibson, County Solicitor (Council Chambers)
Jeff Brock, Director of Information Technology Services (electronic)
Amy Thomson, Director of Human Resources (Council Chambers)
Katherine Thompson, Manager of Administrative Services (Council
Chambers)
Jenna Fentie, Legislative Services Coordinator (Council Chambers)
Carolyn Krahn, Legislative Services Coordinator (Council Chambers)
Sarah Savoie, Accessibility Coordinator (electronic)
1. CALL TO ORDER
The meeting convened at 9:00 a.m. with Warden Marks in the chair.
2. ADOPTION OF MINUTES
Moved by: Deputy Warden Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the minutes of the meeting held on November 9, 2021 be adopted.
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
72C7T-3
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now move into Committee of the Whole Council.
Motion Carried.
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November 23, 2021
Additional Reports
Moved by: Deputy Warden Mennill
Seconded by: Councillor McPhail
RESOLVED THAT County Council consider two additional reports titled "Appointment
of Treasurer and Deputy Treasurer" and "Appointment of Deputy Clerk and Deputy
Clerks (Alternate)" from the Chief Administrative Officer.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Joint Multi -Year Accessibility Plan 2021 — 2026 — Accessibility Coordinator
The Accessibility Coordinator presented the Joint Multi -Year Accessibility Plan
2021 — 2026 for County Council's review and approval.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the Joint Multi -Year Accessibility Plan 2021-2026 be approved
for implementation; and
THAT the report titled "Joint Multi -Year Accessibility Plan 2021-2026" dated
November 23, 2021 be received and filed.
Motion Carried.
6.2 Library, Museum, and Archives Service Updates — September to November
2021 — Director of Community and Cultural Services
The Director of Community and Cultural Services presented the service and project
updates for Elgin County Library, Elgin County Museum, and Elgin County Archives
for the period of September to November 2021 relative to the province's COVID-19
re -opening framework.
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED THAT the report titled "Library, Museum and Archives Service
Updates — September to November 2021" dated November 23, 2021 from the
Director of Community and Cultural Services be received and filed.
Motion Carried.
6.3 Meals on Wheels Agreement Elgin/WECHC — Director of Homes and Seniors
Services
The Director of Homes and Seniors Services presented the report seeking
Council's approval for the execution of the Meals on Wheels Supply Agreement
between Elgin County and the West Elgin Community Health Centre.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "Meals on Wheels Agreement Elgin/WECHC"
dated November 15, 2021 from the Director of Homes and Seniors Services be
received and filed; and
THAT Council authorize the Warden and Chief Administrative Officer to execute the
agreement between Elgin and West Elgin Community Health Centre for the time
period of January 5, 2022 to January 4, 2024.
Motion Carried.
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November 23, 2021
6.4 Compensation Review — RFP Award — Director of Human Resources
The Director of Human Resources presented the report seeking Council's approval
to award selection for the Compensation Review and Pay Equity Analysis of Non -
Union Staff, County Councillors and Boards of Council Request for Proposal.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the provision of consulting services associated with the
Compensation Review and Pay Equity Analysis be awarded to Gallagher Benefits
Services (Canada) Group Inc. in the amount of $25,465 (excluding HST); and
THAT the Warden and Chief Administrative Officer be authorized to sign the
supporting consulting service agreement.
Motion Carried.
6.5 Organizational Culture Initiative — Update — Director of Human Resources
The Director of Human Resources provided an update to County Council on the
organizational culture work that is presently underway at the County of Elgin.
Moved by: Deputy Warden Mennill
Seconded by: Councillor French
RESOLVED THAT the report titled "Organizational Culture Initiative -Update" dated
November 17, 2021 from the Director of Human Resources be received and filed.
Motion Carried.
6.6 . Approval for Official Plan Amendment No. 10, Municipality of Central Elgin —
Manager of Planning
The Manager of Planning presented the report outlining the information required for
County Council to consider granting approval to the Official Plan Amendment No.
10 to the Municipality of Central Elgin Official Plan, File No. CE OPA 10-21.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT the Council of the Corporation of the County of Elgin approves
Official Plan Amendment No. 10 to the Municipality of Central Elgin Official Plan,
File No. CE OPA 10-21; and
THAT staff be directed to provide notice of this decision in accordance with the
Planning Act.
Motion Carried.
6.7 Draft Plan of Subdivision Craigholme Estates Phase 6, Municipality of Central
Erin — Manager of Planning
The Manager of Planning presented the report outlining the information required for
County Council to consider granting draft plan approval to the Draft Plan of
Subdivision for Craigholme Estates Limited in the Municipality of Central Elgin.
Moved by: Councillor Marlyn
Seconded by: Councillor McPhail
RESOLVED THAT the Council of the Corporation of the County of Elgin grants
draft plan approval to the Draft Plan of Subdivision for Craigholme Estates Limited
in the Municipality of Central Elgin (Belmont) File No. 34T-CE1902; and
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November 23, 2021
THAT staff be directed to provide notice of this decision subject to the conditions of
final approval in accordance with the Planning Act.
Motion Carried.
6.8 Bridge Weight By-law Amendments — General Manager of Engineering,
Planning and Enterprise/Deputy CAO
The General Manager of Engineering, Planning and Enterprise/Deputy CAO
presented the report recommending amendments to the posted load limit postings
on Fulton Bridge (B-23), Gillets Bridge (B-27), and Phillmore Bridge (B-49).
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "Bridge Weight By -Law Amendments" dated
November 23, 2021 from the General Manager of Engineering, Planning and
Enterprise/Deputy CAO be deferred; and
THAT staff be directed to gather additional information regarding the classification
and weight limits of bridges to be presented at a future meeting.
Motion Carried.
6.9 Currie Road Pedestrian Crossing — Village of Dutton — General Manager of
Engineering, Planning and Enterprise/Deputy CAO
The General Manager of Engineering, Planning and Enterprise/Deputy CAO
presented the report recommended that staff be directed to procure and install a
Level 2 Type "C" Pedestrian Crossover on Currie Road (CR 8) at the intersection at
Mary Street in the Village of Dutton.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Currie Road Pedestrian Crossing — Village of
Dutton" dated November 23, 2021 from the General Manager of Engineering,
Planning and Enterprise/Deputy CAO be received and filed; and
THAT staff be directed to procure and install a Level 2 Type "C" Pedestrian
Crossover on Currie Road (CR 8) at the intersection at Mary Street in the Village of
Dutton; and
THAT this project be included in the 2022 Capital Budget.
Motion Carried.
6.10 Port Stanley Community Policing Requests —General Manager of
Engineering, Planning and Enterprise/Deputy CAO
The General Manager of Engineering, Planning and Enterprise/Deputy CAO
presented the report recommending the implementation of a no -parking zone on
Sunset Road.
Moved by: Deputy Warden Mennill
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Port Stanley Community Policing Requests"
dated November 23, 2021 from the General Manager of Engineering, Planning and
Enterprise/Deputy CAO be received and filed; and
THAT By -Law 20-05 Being a Consolidated By -Law for the Regulation of Traffic
Including Parking on County Roads be amended to include:
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November 23, 2021
County Road #4 (Sunset Road), from the north property limits of
Warren Street (CR #21) for a distance of 105 m north on the east
side of Sunset Road.
Motion Carried.
6.11 Request for Ambulance Donation —Chief Administrative Officer
The Chief Administrative Officer presented the report seeking Council's
consideration of the request from St. John's Ambulance for the donation of the
surplus vehicle that is currently on loan to them.
Moved by: Councillor French
Seconded by: Councillor Martyn
RESOLVED THAT Elgin County Council direct the Chief Administrative Officer to
discuss the proposed donation of a surplus ambulance to St. John's Ambulance
with the City of St. Thomas; and
THAT the Chief Administrative Officer be directed to provide a follow-up report
including recommended next steps to County Council at a future meeting.
Motion Carried.
6.12 Proposed Amendments to By -Law No. 19-41 "To Regulate the Proceedings of
the Municipal Council of the Corporation of the County of Elgin and to Repeal
By -Law No. 18-38" — Chief Administrative Officer -
The Chief Administrative Officer presented the report recommending that Council
consider clarifying and amending the procedures for the Inaugural Meeting and
Annual Election of the Warden.
Moved by: Councillor McPhail
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report from the Chief Administrative Officer titled "Proposed
Amendments to By -Law No. 19-41 `To Regulate the Proceedings in the Municipal
Council of the Corporation of the County of Elgin and to Repeal By -Law No. 18-38"'
be received and filed; and
THAT Council approve the proposed amendments as presented to By -Law 19-41
"To Regulate the Proceedings in the Municipal Council of the Corporation of the
County of Elgin and to Repeal By -Law No. 18-38".
Motion Carried.
6.13 Appointment of Deputy Clerk and Deputy Clerks (Alternate) — Chief
Administrative Officer
The Chief Administrative Officer presented the report to seek approval and
authorization for a By -Law appointing a Deputy Clerk, a Deputy Clerk (alternate)
and a Deputy Clerk (alternate) for the purpose of planning matters, in conformance
with the Municipal Act, 2001, S.O. 2001, c. M. 25, as amended.
Moved by: Councillor Giguere
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Appointment of Deputy Clerk and Deputy
Clerks (Alternate)" dated November 19, 2021 from the Chief Administrative Officer
be received and filed; and
THAT Council approve and authorize By -Law No. 21-44 "BEING a By -Law to
Appoint a Deputy Clerk and Deputy Clerks (Alternate) for the Corporation of the
County of Elgin and to Repeal By -Law No. 20-30".
Motion Carried.
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November 23, 2021
6.14 Appointment of Treasurer and Deputy Treasurer— Chief Administrative
Officer
The Chief Administrative Officer presented the report to seek approval and
authorization for a By -Law appointing a Treasurer and Deputy Treasurer, in
conformance with the Municipal Act, 2001, S.O. 2001, c. M. 25, as amended.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Appointment of Treasurer and Deputy
Treasurer" dated November 19, 2021 from the Chief Administrative Officer be
received and filed; and
THAT Council approve and authorize By -Law No. 21-45 "BEING a By -Law to
Appoint a Treasurer and Deputy Treasurer for the Corporation of the County of
Elgin and to Repeal By -Law No. 08-29 and By -Law No. 20-31.
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
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7.2 Items for Information (Consent Agenda)
7.2.1 Second Stage Housing with their Fall/Winter 2021 Newsletter.
Moved by: Councillor Giguere
Seconded by: Councillor Jones
RESOLVED THAT Correspondence Item #7.2.1 be received and filed.
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
Deputy Warden Mennill introduced and shared a video honouring Warden Marks
that was presented at the Annual Warden's Banquet on Friday, November 19,
2021, and congratulated Warden Marks on a successful term as Elgin County
Warden.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor Marlyn
Seconded by: Councillor French
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
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In -Camera Item #1
(a) the security of the property of the municipality or local board, (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to be
carried on by or on behalf of the municipality or local board - Insurance
-Camera Item #2
(a) the security of the property of the municipality or local board, (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to be
carried on by or on behalf of the municipality or local board — Telecommunications
In -Camera Item #3
(a) the security of the property of the municipality or local board — Property Matter
In -Camera Item #4
The County Solicitor acted as Clerk for In -Camera Item #4.
(b) personal matters about an identifiable individual, including municipal or local board
employees — CAO Performance Review
- Motion Carried.
Council recessed at 9:57 a.m. and reconvened at 10:10 a.m.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Ketchabaw
Seconded by: Deputy Warden Mennill
RESOLVED THAT we do now rise and report.
- Motion Carried.
In -Camera Item #1 — Insurance
Moved by: Councillor Ketchabaw
Seconded by: Deputy Warden Mennill
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #2 — Telecommunications
Moved by: Councillor Purcell
Seconded by: Councillor French
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #3 — Property Matter
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the confidential report from the Chief Administrative Officer be
received.
- Motion Carried.
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November 23, 2021
In -Camera Item #4 — CAO Performance Review
Moved by: Councillor Giguere
Seconded by: Councillor Marlyn
RESOLVED THAT the County Solicitor proceed as directed.
- Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor McPhail
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
- Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 21-41 — Regulation of Traffic
To Amend the Schedule to By -Law No. 20-05 Being a Consolidated By -Law for the
Regulation of Traffic Including Parking on County Roads.
Moved by: Councillor Marlyn
Seconded by: Deputy Warden Mennill
RESOLVED THAT By -Law No. 21-41 be now read a first, second and third time
and finally passed.
- Motion Carried.
12.2 By -Law No. 21-42 — Procedural By -Law Amendement
BEING a By -Law to Amend By -Law No. 19-41, Referred to as the Procedural By -
Law.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT By -Law No. 21-42 be now read a first, second and third time
and finally passed.
- Motion Carried.
12.3 By -Law No. 21-43 — Appointing Deputy Clerk and Deputy Clerks (Alternate)
BEING a By -Law to Appoint a Deputy Clerk and Deputy Clerks (Alternate) for the
Corporation of the County of Elgin and to Repeal By -Law No. 20-30.
Moved by: Councillor McPhail
Seconded by: Deputy Warden Mennill
RESOLVED THAT By -Law No. 21-43 be now read a first, second and third time
and finally passed.
- Motion Carried.
12.4 By -Law No. 21-44 — Appointing Treasurer and Deputy Treasurer
BEING a By -Law to Appoint a Treasurer and Deputy Treasurer for the Corporation
of the County of Elgin and to Repeal By -Law No. 08-29 and By -Law No. 20-31.
Moved by: Councillor Giguere
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November 23, 2021
Seconded by: Councillor McPhail
RESOLVED THAT By -Law No. 21-44 be now read a first, second and third tme and
finally passed.
- Motion Carried.
12.5 By -Law No. 21-45 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the November 23, 2021 Meeting.
Moved by: Councillor Purcell
Seconded by: Councillor French
RESOLVED THAT By -Law No. 21-45 be now read a first, second and third time
and finally passed.
- Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Martyn
Seconded by: Deputy Warden Mennill
RESOLVED THAT we do now adjourn at 12:10 p.m. to meet again on December 7, 2021
at 7:00 p.m.
Motion Carried.
A T`W Julie Gon u, Mary French,
Chief Administrative Officer. 2022 Warden.