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02 - October 20, 2021 JAAC Minutes County of Elgin/Central Elgin Joint Accessibility Advisory Committee Minutes Wednesday, October 20, 2021 1:30 p.m. – 3:30 p.m. Virtual via Zoom Attendees: Tom Marks, Deputy Mayor, Municipality of Central Elgin Doug Mayer, Chair Michele Horton Dianne Wilson, Deputy Clerk, Municipality of Central Elgin Sarah Savoie, Accessibility Coordinator, County of Elgin Katherine Thompson, Manager of Administrative Services, County of Elgin Aaron VanOorspronk, Senior Engineering Design & Construction Technologist, County of Elgin Jenna Fentie, Legislative Services Coordinator, County of Elgin Regrets: Harry Muir Arn Row, Vice Chair 1. Call to Order th The County of Elgin/Central Elgin Joint Accessibility Committee met this 20day of October 2021 via Zoom. The Chair called the meeting to order at 1:35 p.m. 2. Disclosure of Pecuniary Interest and the General Nature Thereof None. 3. Adoption of Previous Minutes – January 12, 2021 Moved by: Deputy Mayor Marks Seconded by: Michele Horton RESOLVED THAT the minutes of the meeting held on January 12, 2021 be approved. Yes No DeputyMayorMarks X MicheleHorton X Doug Mayer X 30 - Motion Carried. 4. Delegations None. 5. New Business a. Introduction of Accessibility Coordinator Chair Mayer welcomed County of Elgin’s new Accessibility Coordinator Sarah Savoie. Sarah has experience working on accessibility initiatives through her previous position at the City of Woodstock. b. Accessibility Project Updates i Elgin County Administration Building Elevator Addition and Washroom Renovation The Elgin County Administration Building will be undergoing anelevator addition and washroom renovation. The elevator project is currently out for tender with a closing date of October 26, 2021 and will be presented to Council to award the tender on November 9, 2021. The expected start date of the project is the last week of November 2021. c. Compliance Reporting 2021 Update The Accessibility Coordinator provided an update on compliance reporting for 2021. Elgin County and Local Municipal Partners are required to complete and submit a compliance report by December 31, 2021. The report is specifically pertaining to the Integrated Accessibility Standards Regulation. The most significant question on the report is pertaining to the WCAG 2.0 Level AA compliance regarding website accessibility. Elgin County is in the process of updating its website and social media pages to ensure compliance, with a goal of redoing the website in 2023. The Compliance Report will need to be submitted to the Chief Administrative Officer for signing. The Accessibility Coordinator will provide further updates to the Committee regarding compliance reporting in early 2022. d. Status Report 2021 Update The Accessibility Coordinator provided an update on the 2021 Status Report. The Status Report is completed on a yearly basis andincludes information on Continuous Achievements in Accessibility and Accessibility Highlights for 2021. Elgin County and the Local Municipal Partners are creating a joint Status Report for 2021. The report will be presented to the Joint Accessibility Advisory Committee for approval in January 2022 and will be presented to County Council for approval in February 2022. Once approved, the status report will be posted on the County website and Local Municipal Partner websites. e. Accessible Parking on Furnival Road in Rodney The Accessibility Coordinator and the Senior Engineering Design & Construction Technologist provided an update on accessible parking on Furnival Road and is seeking feedback from the Joint Accessibility Advisory Committee regarding the need, location and design of accessible parking on Furnival Road. The Municipality of West Elgin is proposing that accessible parking be considered for high traffic areas on Furnival Road. Chair Mayer suggested that the accessible parking spots be located in a location that allows for rear entry into a vehicle. The Senior Engineering Design & Construction Technologist noted that additional length required for accessible parking is not an issue to accommodate on Furnival Road, however the width of Furnival Road would not allow for wider parking spots. Engineering Services suggests reaching out to the Municipality of West Elgin to see if it is possible to utilize a side street that allows for more space to accommodate accessible parking spots. The Chair recommended that if the accessible spots are located on side street, the parking spot should be located as close to Furnival Road as possible. Moved by: Michele Horton Seconded by: Deputy Mayor Marks RESOLVED THAT the County of Elgin consult with the Municipality of West Elgin for the designation of two accessible parking spaces in downtown Rodney and consider all feedback on placement and design from the Joint Accessibility Advisory Committee. Yes No Deputy Mayor Marks X Michele Horton X DougMayer X 3 0 - Motion Carried. f. 2021 -2026 Joint Multi-Year Accessibility Plan Feedback i Survey Update The Accessibility Coordinator provided an update on the Joint Multi- Year Accessibility Plan (MYAP) currently being undertaken by Elgin County and Local Municipal Partners and is seeking input from the Committee on the current draft of the MYAP. The draft MYAP will be circulated to the Committee to review before their next meeting in November. Initial feedback from the Committee included increased communication delivery to the public. The Accessibility Coordinator also provided an overview of feedback received from the recent Multi - Year Accessibility Plan public survey. g. Deputy Mayor Marks requested that at the next meeting, the Committee discusses sending out a reminder to municipal snow removal companies to be cognizant of clearing snow as close as possible to crosswalk buttons, sidewalks, community mailboxes, etc. The Accessibility Coordinator will research current legislation and requirements for the next meeting. 6. Next Meeting The next meeting will be held virtually via Zoom on November 15, 2021 at 10.00 a.m. 7. Adjournment Moved by: Michele Horton Seconded by: Deputy Mayor Marks RESOLVED THAT we do now adjourn to meet again on November 15, 2021. Yes No Deputy Mayor Marks X Michele Horton X Doug Mayer X 3 0 Motion Carried. 2&LA�. V Julie Gonybu, Dug Mayer, Chief Administrative Officer/Clerk. Chair.