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January 22, 2008 Agenda ORDERS OF THE DA Y FOR TUESDA Y. JANUARY 22. 2008 - 9:00 A.M PAGE # ORDER 1st Meeting Called to Order 2nd Adoption of Minutes - for the meetings of December 11 and 13, 2007 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 11:45 a.m. Janet Given, Terri Vansevenant, Emily Finch, Colleen DeVos, Susan Lamont, Marina Surette, Cathy Bishop and Brian Masschaele- Marketing the Elgin County Library System (see report on page 8) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff 2008 Proposed Capital Budget - report from Director, Financial Services and draft budget attached (see page 57) Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 10th In-Camera Items (see separate agenda) 11th Recess 12th Motion to Rise and Report 13th Motion to Adopt Recommendations from the Committee Of The Whole 118-120 14th Consideration of By-Laws 15th ADJOURNMENT 5th 2-56 6th 57-79 7th 8th 80-91 92-117 9th LUNCH WILL BE PROVIDED NOTICE: February 12, 2008 9:00 A.M. - County Council Meeting (operational budget discussion) February 24-27,2008 - 2008 ROMNOGRA Conference (Fairmont Royal York - Toronto) REPORTS OF COUNCIL AND STAFF JANUARY 22. 2008 Staff Reports - (ATTACHED) 3 Manager of Administrative Services - County Prosecutor Contract Renewal 4 Ambulance & Emergency Management Coordinator - CAW Request to Film 6 Manager of Economic Development and Tourism Services - Job Creation Partnership Positions 8 Director of Cultural Services - Marketing the Elgin County Library System 10 Director of Cultural Services - Request for Additional Staff Hours at the Aylmer Branch Library 13 Director of Cultural Services - Request for Students at Dutton and Port Stanley Libraries 15 Director of Cultural Services, Manager of Cultural Services - Dutton Library Renovations 17 Manager of Cultural Services, Director of Cultural Services - Girls' Book Club Sleepover - West Lome Library 19 Director of Senior Services - Bobier Villa - Annual Review 20 Director of Senior Services - Terrace Lodge - 2008/2009 Homes CMI 22 Purchasing Co-Ordinator - Electricity 24 Purchasing Co-Ordinator - Sale of Surplus Items 26 Purchasing Co-Ordinator - Asset Disposal Policy 35 Director of Financial Services - Mileage Reimbursement - 2008 36 Director of Financial Services - Assessment Review Board (ARB) Appeal 41 Director of Financial Services - Provincial Grant - Ambulance 42 Director of Financial Services - Leasing Arrangements 45 Director of Financial Services - Budget Comparison - November 30. 2007 50 Human Resources Coordinator - Chubb Insurance Company of Canada 52 Payroll & Benefits Coordinator - Excess Indemnity Renewal 2008, Occupational Accident Insurance 54 Director of Engineering Services - Ontario Government Municipal Infrastructure Investment Initiative 2 6 REPORT TO COUNTY COUNCIL FROM: Sandra Heffren Manager of Administrative Services DATE: January 08, 2008 SUBJECT: County Prosecutor Contract Renewal Introduction: The current contract with the County Prosecutor regarding POA Court matters expires at the end of February 2008. Discussion: The incumbent County Prosecutor has provided excellent service to the County for Provincial Offences and Court matters during the past contract term. Given the Prosecutor's successful track record, familiarity with proceedings and general knowledge of the system, the contract is worthy of renewal. Staff acted in accordance with the procurement policy for "other professional services" and has negotiated a three year contract renewal with the incumbent at $145 per hour for year 1, $150 per hour for year 2 and $155 per hour for year 3, similar to increases agreed to for the previous contract. Using the 2007 hours of service, the cost for 2008 is estimated at $51,040; the cost for 2009 is estimated at $52,800; and the cost for 2010 is estimated at $54,560. This amount is equal to an approximate 3% increase in each year. These costs are financed through the POA revenue. Conclusion: In keeping with the procurement policy and the ongoing excellent contract performance, the contract with the County Prosecutor has been renewed for a three year term effective March 1, 2008 to February 28, 2011. Recommendation: THAT this report be received and filed. Respectfully Submitted Approved for Submission ~~1:I~ Sa Cl a Hen, Manager of Administrative Services. Mark G. Chief Administrative Officer. REPORT TO COUNTY COUNCIL FROM: Larysa Andrusiak, Ambulance & Emergency Management Coordinator DATE: January 10, 2008 SUBJECT: CAW Request to Film CORPORATE GOAL/S) REFERENCED: To promote Elgin as "The Place To Live" To recognize and seize opportunities for improvement INTRODUCTION: Thames EMS has forwarded a request from the CAW Canada to film within Elgin-St. Thomas EMS, as one of a number of sites depicting the important contributions of health care workers and the changing face of Canadian health care. This report is provided for Council's information. DISCUSSION / CONCLUSION: Elgin -St. Thomas EMS was nominated by its employees to participate in this project. The project was initiated by the Ontario Health Care Council and others. It is indicated in the request, attached for your information, that residents or patients will not be interviewed or filmed, that the privacy of residents/patients as well as staff members and managers will be respected and that work functioning will not be disrupted. This request is viewed by Thames EMS as a good opportunity to strengthen an already good labour relations environment and to be in the best interest of Thames EMS, staff and the County. The County Director of Human Resources concurs. RECOMMENDATION: That the report entitled "CAW Request to Film" dated January 3, 2008, be received and filed. Respectfully Submitted 'ssion ~~ Omcc~~ Larys Andrusiak, Ambulance & Emergency Management Coordinator Ma McD Chief Administrative Officer .L CAW~TCA CANf\Df\ BASIL 'Buzz' HARGROVE Natioodl Presidenl Plesldentna/looal LUG DESNOYERS Quebec D,'roclor Directenr Q!JeUco!s JIM O'NEIL NatJoooISecrela.ry-Treasurer Sec(~la/(u.-tresori$r n<IfOtlBI ..,,~.......m".._"_~....<"_'__'_<<>~"__"~"'"~__'_~~'''__'''.____._._.,_,_,,~~_~-..___,__w"'~~.~_~~~..m.~...'_,.~.~m~_"~~_.~___."'.._,,~ 205 PlACER COURT, TORONTO. ONTARIO M2H 3H9 PHONE (416)497-4110 FAX(416) 495-6559 W\'NI.ca\'l.ca December 19, 2007 Randy Delming, President Thames Emergency Medical Services 340 Waterloo Street London ON., N6B 2N6 Dear Mr. Denning: It is with great pleasure that I write to you on behalf of the tens ofthousands of health care workers the CAW represents across the country. In the coming months, the CAW Commnnications Department will be working with director Michael Connolly to make a short film about the impOliant contributions of health care workers and the changing face of Canadian health care. Your employees have nominated this cenh'e as an important site for the film, representative of the many health care workplaces across Canada. The project was initiated by the Ontario Health Care Council and the Nova Scotia Health Care Council, with each group choosing a sampling of hospitals, rehabilitation cenh'cs, long tenn care cenh'es and other specialized facilities for the film, The purpose of the film is to depict daily life ofthe health care workers as well as some of the key legislation and changes to the health care sector as a whole. Please note that we will not be interviewing or filming residents or patients and do not wish to dislUpt the every day functioning ofthe facility, We will respect the privacy of the residents! patients as well as other staff members or managers. I ask that you kindly grant Michael Connolly and his assistant enh'ance to the facility with the purpose of interviewing pre-detemuned staff members, The interviews will be pre-arranged as well and the facility wHlnot be identified in the process of filming. These anangements will be made by one of your employees through the CAW Communications Department. Filnring will take place through out the months of January and February. All filming dates will be ananged with you well in advance to respect the schedule and fluctuations ofthe facility. Please follow up with Shannon Devine, CAW Director of Communications (416-495-6544 or shannon.devinetlilcaw.ca )with any questions you may have or for further information. Thank you for your consideration. Happy holidays! Sincerely, ?;)~ Basil 'Buzz' Hargrove President, CAW-Canada BH/SD/jwcopc343 'W~~.~.~"U,",~.,.W_~_.N'N^W'^~'~.W'"""_,~"~"",,_~_,,,_,,,.~'~~'>>~"'N"','_'_~'_~~_""~w_''''_'~'_'_~''''n~'''~~'''''_,.,..._~_.~._~__~.~,~'.~_~~.~""".w._~v.,,~~=_'N.'''-~_'>>.'~,~,n'.""".~^"U' @ National Automobile, Aerospace, TransportaUon and General Workers Unlol1 of Canada (CAW.Canada) Syndlcat national de I'au!omoblle, de J'aerospallale, dv transport at des aulTes Iravailleurs at tr8vallfeuses dv Canada (TeA.Canada) ~~ REPORT TO COUNTY COUNCIL FROM: Alan Smith, Manager of Economic Development and Tourism Services Brian Masschaele, Manager of Cultural Services DATE: 10 January 2008 SUBJECT: Job Creation Partnership positions CORPORATE GOAL(S) REFERENCED: To promote cultural services; To promote Elgin as "The Place to Live"; To forge community partnerships. INTRODUCTION: Staff have been successful in an application to Human Resources and Social Development Canada's (HRSDC) Job Creation Partnership Program to employ two individuals in the Department of Economic Development and Tourism Services and Elgin County Museum respectively. This report recommends that the agreement to proceed be authorized. DISCUSSION: The Departments of Economic Development and Tourism Services and Cultural Services have submitted a joint application to HRSDC to employ two individuals under the Job Creation Partnership Program for a 40-week period. Wages for these positions are covered through Employment Insurance so there is no direct cost to the County. The first position is that of Economic and Tourism Development Assistant. This individual will work under the direction of the Tourism Coordinator to provide clerical support for the department and assist in the promotion of tourism. This individual will also provide assistance to the Manager of Economic Development and Tourism Services as directed. The second position is that of Museum Assistant. This individual will work under the direction of the Curator to assist with the museum's database development, outreach to other County museums and general support of the museum's activities. It is anticipated these projects will begin in late January or early February 2008. If Council approves, the County's Human Resources Department will proceed with job posting and interviews under the terms of the agreement. CONCLUSION: Staff have been successful in an application to employ two individuals under HRSDC's Job Creation Partnership Program to assist with economic development and tourism and in the museum. There is no direct cost to the County for these positions. RECOMMENDATION: THAT the Warden and Chief Administrative Officer be authorized to sign a contribution agreement with Human Resources and Social Development Canada for the purposes of employing two individuals for a 40 week period to work in Economic Development and Tourism Services and the Elgin County Museum respectively at no direct cost to the County; AND THAT Human Resources be authorized to proceed with job posting and recruitment under the terms of the agreement. Ission Alan Smlt Manager of Economic Development . ~ Tourism Se . e REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Director of Cultural Services DATE: January 10, 2008 SUBJECT: Marketing the Elgin County Library System CORPORATE GOAL/S) REFERENCED: 1. To promote cultural services 2. To provide innovative and collaborative quality service 3. To recognize and seize opportunities for improvement INTRODUCTION: A branch library staff committee was formed to strategize as to how the Elgin County Library System could better promote and market cultural services activities, services and resources provided to the public. The Elgin County library has received a one-time grant of $108,000 from the Ministry of Culture to improve the quality of life for the residents of Elgin. Staff has used a portion of these funds for our promotional endeavours. This report informs Council as to various projects that staff has developed for marketing and promotion of the Cultural Services Department. DISCUSSION: The following is an overview of the marketing and promotion projects for Council's information. Marketing and promotion for the library system will be based on the slogan, "One card can change everything!" 1. Six Minute DVD featuring the services provided by the Cultural Services Department to the public (12 copies) Produced by Dog and Pony Productions - $15,700 Every branch library will receive a copy of the DVD that can be used for public speaking engagements or school visits. 2. Elgin County Library Promotional Kit (10,000 copies) Produced by Aylmer Express - $20,200 The presentation folder will contain: . Library User Guide outlining all of the services provided to the public and how to use them . Circulation policies and fines . Rules and regulations of the library . Branch locations, web addresses and phone numbers 3. Mascot - Larry The Library Card Produced by Up Front Mascots - $5,000 A library mascot enhances the awareness of the Elgin County Library system and unlike most marketing endeavours; a mascot can have an immediate impact on the public. The library mascot will attend a number of library functions such as: . Children and adult programs . Parades . School activities . Open houses . Award ceremonies 4. Library Web Page Redevelopment $17,000 from the Ministry of Culture funds were to assist in supporting a one year contract for the position of CAP PromoterlWebsite Developer. CONCLUSION: The total cost of the marketing project is $57,900. Expenditures for the remaining funds from the Ministry of Culture grant will be brought forward to Council in a later report. Marketing and promotional items for Cultural Services using the Ministry of Culture grant funding will further enhance positive recognition for the residents of Elgin County. Staff will show the DVD production to County Council along with the Promotional Kit that was produced. RECOMMENDATION: Receive and file. Respectfully Submitted &:~J Chief Administrative Officer ,~~ Director of Cultural Services REPORT TO COUNTY COUNCIL FROM: Cathy Bishop Director of Cultural Services DATE: December 12, 2007 SUBJECT: Request for additional Staff Hours at the Aylmer Branch Library CORPORATE GOAL/5) REFERENCED: 1. To be recognized as a desired employer 2. To provide innovative and collaborative quality service 3. To recognize and seize opportunities for improvement INTRODUCTION: The Aylmer Old Town Hall Library has operated with the same number of staff hours per week since May 2002. Concurrently, programming, computer use, reference, circulation and staff responsibilities have all increased disproportionately. Staff is suggesting that one current part time position of approximately 20 hours a week be increased to full time status at 35 hours a week. This report outlines the nature of the proposed position and requests its consideration as part of 2008 budget deliberations. DISCUSSION: The Aylmer Library's circulation will have increased from 73,667 in 2002 to 87,230 in 2007. This shows an increase from 26% to 32% of the county's total circulation. A comparison in Internet users in the past five years indicates an average monthly increase of approximately 400 users. Both program and attendance numbers have experienced significant growth in the last five years. New initiatives and partnerships have been created with the local schools, the municipality and other community organizations. One very successful partnership-"Open the Doors to Learning"- won an Ontario Public Library Service Award (Angus Mowat Award of Excellence) in 2005. This project, which developed a dynamic partnership between the Thames Valley District School Board and the Elgin County Library, still continues at the Aylmer Library. Staff continues to give on-going school tours throughout the academic year. Other changes in library procedures since 2002 such as branch inter-library loans, global holds, new reference software and on-line resources have also impacted and stretched the current staff complement. The Aylmer Library has twice the circulation per open hour and circulation per staff hour as the other two large branch libraries in Elgin County. The job complexities attached to larger libraries often demand higher staffing levels. Many rural and small libraries recruit part time staff. However, this strategy is not without its challenges. It influences a library's ability to do initial training and to keep this training up to date and relevant for staff with a variety of educational backgrounds. Minimal weekly work hours are a barrier for recruiting and retaining staff, maintaining currency and confidence with resources, collection and procedures. In an effort to overcome these challenges, staff is suggesting that one current part time position of approximately 20 hours a week be increased to full time status at 35 hours a week. This would allow for a 15 hour a week increase but not increase the number of staff at the Aylmer Library. The approximate annual increase in the budget would be $19,000 including benefits. The following is a comparison of the three largest libraries in the Elgin County Library system. Library Comparison 2007 Pl. Branch Name Avlmer Dutton Stan lev Building Size 3,081 5,000 4,640 Collection Size 33,158 32,016 29,524 Active Borrowers 3,982 1,371 1,282 Direct Circulation 87,230 41,616 31,184 Circulation per open hour 35 19 14 Circulation per staff hour 11.3 6.7 6.4 Open Hours I week 48 42.5 39.5 Staff hours I week 148 119 93 Number of staff 7 5 5 Full Time Equivalents 4.2 3.4 2.7 CONCLUSION: Staff is suggesting that one current part time position with approximately 20 hours a week be increased to full time status at 35 hours a week. This would allow for a 15 hour a week increase but not increase the number of bodies at the Aylmer Library. Approximately $19,000 including benefits has been allocated in the proposed 2008 Library annual operating budget. The Director of Human Resources supports the full time position and if approved, will proceed with posting the position according to the CUPE collective agreement. RECOMMENDATION: THAT this report be referred to the 2008 budget deliberations. Respectfully Submitted Approved for ion ~~k1~ Cathy Bi op Director of Cultural Services Mar Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Cathy Bishop Director of Cultural Services DATE: December 12, 2007 SUBJECT: Request for Students at Dutton and Port Stanley Libraries CORPORATE GOAL/S) REFERENCED: 1. To be recognized as a desired employer 2. To provide innovative and collaborative quality service 3. To recognize and seize opportunities for improvement INTRODUCTION: The John Kenneth Galbraith Library in Dutton and the Port Stanley library would like to recruit a high school student to work after school and on Saturdays. If approved by Council each student would work approximately 6 hours a week. This report outlines the nature of the proposed position and requests its consideration as part of 2008 budget deliberations. DISCUSSION: .A student page position would: . Assist with the shelving library materials . Assist the programming staff with the preparation of program materials . Assist with programs, as required. . Assist with light housekeeping tasks The approximate annual increase to the library budget for both Aylmer and Port Stanley's students would be $5,200. CONCLUSION: The John Kenneth Galbraith Library in Dutton and the Port Stanley library would like to recruit a high school student to work after school and on Saturdays. Dutton and P!. Stanley libraries have a combined 26% circulation of materials for the entire County Library system. Hiring students to assist with the shelving of materials is cost effective and better utilization of current staff. Approximately $5,200 has been allocated in the proposed 2008 Library annual operating budge!. The Director of Human Resources does support hiring students in both Dutton and Port Stanley libraries. RECOMMENDATION: THAT this report be referred to the 2008 budget deliberations. Respectfully Submitted Approved f ission ~~~ Cathy B.i op Director of Cultural Services Mark . Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Director of Cultural SeNices Brian Masschaele, Manager of Cultural SeNices DATE: 11 January 2008 SUBJECT: Dutton Library renovations CORPORATE GOAL'S) REFERENCED: To recognize and seize opportunities for improvement; To promote cultural seNices. INTRODUCTION: This report outlines proposed renovations to the John Kenneth Galbraith Reference Library - Dutton Public Library for consideration in the 2008 capital budget. DISCUSSION: The John Kenneth Galbraith Reference Library - Dutton Public Library opened in 1993 as a model facility within the Elgin County Library System. While the facility has seNed the public well since that time, it is now time to consider renovations and upgrades. During this past summer, a new accessibility- compliant circulation desk was installed. The MuniCipality of Dutton/Dunwich also replaced worn out carpet with tile flooring adjacent to the desk. These actions have already resulted in a vast improvement to the look of the branch. Staff wish to acknowledge the excellent support the library has received from the Municipality of Dutton/Dunwich over the past several years. Staff are now proposing "phase II" renovations in 2008 as part of a regular maintenance schedule within County library branches. These further renovations include upgrades to shelving, new reference areas and upgraded furniture. Specifically, a new accessibility compliant reference desk will be installed in a more prominent location adjacent to the circulation desk. New sixty-inch high wood panelled shelving will also be installed in the front half of the library in order to meet accessibility requirements and improve sightlines from the circulation desk. The Municipality of Dutton/Dunwich has also been approached about painting the interior of the branch as part of these upgrades. Initial estimates indicate that these proposed upgrades will cost as much as $40,000. Staff propose that these funds be drawn from the Library's existing Ministry of Culture funds. If approved, the target date for the work is early April 2008 and it is hoped that the branch will close no more than a week to complete the work. Public notices to this effect will be issued well in advance. CONCLUSION: Staff are proposing further renovations to the John Kenneth Galbraith Reference Library - Dutton Public Library in early 2008. It is estimated that these renovations will cost approximately $40,000. RECOMMENDATION: THAT staff be authorized to proceed with renovations to the John Kenneth Galbraith Reference Library - Dutton Public Library with an upset limit of $40,000 and with funds drawn from the Department of Cultural Service's Ministry of Culture funding. Respectfully Submitted ~S"bm;";) Mark G. Dona~ Chief Administrative Officer ------ ~n~~ Manager of Cultural Services REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Manager of Cultural Services Cathy Bishop, Director of Cultural Services DATE: 04 January 2008 SUBJECT: Girls' Book Club sleepover - West Lome Library CORPORATE GOAL(S) REFERENCED: To forge community partnerships. INTRODUCTION: Staff at the West Lome Library are seeking permission to host a sleepover at the library for their Girls' Book Club on the evening of February 29th, 2008. DISCUSSION: Staff at the West Lome Library are seeking permission to host a Leap Day sleepover event at the library for their girl's book club beginning at 6:30 pm on Friday, February 29th, 2008 and ending at 9:30 am on Saturday, March 1S\ 2008. A staff person who facilitates the club's activities will be supervising the event at all times on a voluntary basis. She will be assisted by a parent volunteer and two Community Access Program workers from Rodney and West Lome. A maximum of 10 girls ranging in age from 9 to 13 will be participating. The Municipality of West Elgin has already granted permission to proceed with this event through a resolution passed at their December 13, 2007 meeting. All participants will be required to fill out a consent form signed by their parents or guardians prior to participating. Staff have furthermore confirmed that the County's liability insurance will be in effect should Council gives its endorsement given the due diligence regarding supervision for the event. Staff are recommending that permission be granted to proceed with this event given that a member of the library's staff will be supervising, the fact that signed consent will be required from all participants, the fact that the municipality has granted permission and the fact that the event is insured. Approval will be on a trial basis with future requests for such events reviewed on a case by case basis. CONCLUSION: This report recommends that permission be granted to proceed with a sleepover event on a trial basis at the West Lome Library on February 29th, 2008. RECOMMENDATION: THAT permission be granted for a sleepover event at the West Lome Library on Friday, February 29th, 2008 to Saturday, March 1st, 2008 on a trial basis under the supervision of staff provided that participants receive signed consent from a parent or legal guardian prior to participating. Respectfully Submitted ~~~~ rian Masschaele Manager of Cultural Services Approved . sion Mark . Chief Administrative Officer /0 C~ ~"rf2 Cathy Bi op # Director of Cultural Services REPORT TO COUNTY COUNCIL DATE: January 14, 2008 FROM: Pat Vandevenne Director of Homes - Bobier Villa SUBJECT: Annual Review Corporate Goals Referenced: To provide innovative and collaborative quality services To recognise and seize opportunities for improvement Introduction: Each year, all Long Term Care Homes throughout the province are required to participate in an annual review process. Bobier Villa's annual review was completed on November 8, 2007. Discussion: Carol Alexander, Compliance Advisor with the Ministry of Health and Long Term Care, spent 3 full days at Bobier Villa. The advisors role is to ensure that all aspects of care are being met and the Home is operating in accordance with the required Ministry Standards. Conclusion: On November 8th, 2007, Carol prepared a written summary of her review and provided the team of staff at the Home with her comments. She was complimentary to the Home and staff and found the Home to be in compliance with Ministry Standards. No Unmet findings were issued. Recommendation: That the report titled "Annual Review", be received and filed. All of which is respectfully submitted, Respectfully Submitted Approved for Submission ~'d ~-~ Chief Administrative Officer f) ) f aA: ~C-i./nJ;L0U-1' fi'Vu Pat Vandevenne Director of Senior Services, Bobier Villa REPORT TO COUNTY COUNCIL From: Rhonda L. Roberts-Director of Senior Services-TL Pat Vandevenne - Director of Senior Services-BY Melissa Lewis - Director of Senior Services - EM Date: January 7,2008 Homes 2008/2009 CMI results Subject: GOALS: 1) Ensure Fiscal Responsibility and Accountability 2) To Nurture and Support Dignified Long-Term Care 3) To Recognize and Seize Opportunities for Improvement 4) To Provide Innovative & Collaborative Quality Service 5) To be Recognized as a Desired Employer INTRODUCTION: The classification process for determining level of care funding for all long term care homes occurs on an annual basis. Each home, with its unique make up of residents, is rated according to individual resident needs. Funding is calculated by using the home's CMI (case mix index) times the amount funded by the Ministry of Health for the nursing and personal care envelope. The "new" CMI, as determined in the fall, is then in effect for the upcoming year (April through March). DISCUSSION: Given the care needs of each residents and it's propensity to change frequently, funding is affected accordingly. For example, spousal reunification has a very positive impact on residents as couples are able to live together in the nursing home. In these situations, one spouse is typically higher functioning which represents a lower level of care need and resultant decrease in the CM!. The CMI is used to determine funding within the Personal Care or Nursing Envelope. The "new" CMI, as determined in the fall, is then in effect for the upcoming year (April through March). CONCLUSION: The CMI is used to determine funding within the Personal Care or Nursing Envelope. The "new" CMI, as determined in the fall, is then in effect for the upcoming year (April through March). CMI and funding increase/decreases are as follows: CMI CMI Funding * 2007/2008 2008/2009 +/- Bobier Villa 96.58 88.10 - 129,823 Elgin Manor 100.52 98.48 - 49,604 Terrace Lodge 102.69 103.64 + 25,550 * Funding +/- calculations based on 2007 MOHL TC funding per Diem of $73.69 * Calculated using 365 resident days RECOMMENDATION: THAT this report is received and filed. Respectfully Submitted Approved for Submi . cjJw,rIio1diJyJs Rhonda L. Roberts Director of Senior Services - TL Mark MeI)Qrlald Chief AdminiSlrativenffi"e~ ~ ::? MeI:S;a L:V;;-'; -; Director of Senior Services - EM 12-C{ l}/rld~ Pat Vandevenne Director of Senior Services - BV REPORT TO COUNTY COUNCIL FROM: Sonia Beavers, Purchasing Co-Ordinator DATE: January 10, 2008 SUBJECT: Electricity CORPORATE GOAL (5) REFERENCED: To ensure fiscal responsibility and accountability. To recognize and seize opportunities for improvement. INTRODUCTION At the September 26, 2006 Council Meeting, the Electricity Procurement Program in partnership with Wattsworth Analysis and the Elgin Middlesex Oxford Purchasing (EMOP) Group was approved. Therefore since January 2007, Wattsworth Analysis has acted as the agent for the County of Elgin to negotiate all required electricity purchases. DISCUSSION: Savings from January 1. 2007 to Mav 31. 2007 Department Total Savinas Percentaae Elain Manor $ 2,993.51 11.6% Terrace Lodge $ 3,660.72 13.3% Bobier Villa $ 2,699.21 12.9% County Administration Building $ 2,698.81 11.1% Total $ 11,992.24 12.2% CONCLUSION: The Electricity contract is up for renewal on May 1, 2008. The consultant is Wattsworth Analysis. Staff concur with Wattsworth Analysis that further savings should be realized in 2008. Staff will continue to partner with Wattsworth Analysis and the municipal buying group to achieve further hydro savings for the four County of Elgin agencies, Elgin Manor, Terrace Lodge, Bobier Villa, County Administration Building. RECOMMENDATION: THAT, the Electricity report dated January 10, 2008 be received and filed. Respectfully Submitted ~ t:J-r.-<. c. ~.D '- j ...A, SOnia Beavers Purchasing Co-Ordinator (:t~~ ~~ Linda Veger Director, Financial Services Mark G. Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Sonia Beavers, Purchasing Co-Ordinator DATE: January 10, 2008 SUBJECT: Sale of Surplus Items CORPORATE GOAL REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION As per the County of Elgin's Asset Disposal Policy 4.9 states; " an information report will be provided to Council detailing assets disposed, methods of disposal and proceeds generated." DISCUSSION: Council delegated authority to the Directors to properly dispose of assets that are no longer required and to receive a fair market value for surplus items where possible. Prior to December 2006, items were sent to the publiC auction which proved to be unsuccessful. The County had to pay to have the surplus items relocated to the auctioneers auction site and the County was charged a commission fee. At times there were little to no proceeds realized. Starting in December 2006, County owned surplus goods were sold on the Niagara District School Board Government Surplus Online Auction Website. The website is a co-operative initiative for Government entities only. This method of disposal of surplus goods allows staff and the public equal opportunity to bid on the surplus items. The County has sold various items on the Government Online Auction Site from mobility devices to geri chairs, beds, furniture, computer monitors, etc. From December 6, 2006 to November 30,2007 the County received $5,914.00 in sales and paid $313.45 in administration fees (5% of sales plus GST). As well, the County sold one ambulance for $6,100.00 and paid $323.30 administration fee, (5% of sale plus GST). Cosens Auctioneers sold various County owned books. The total amount of the sale was $10,462.00 minus $3,661.70 (35% commission), minus $650.00 (expenses), total paid to the County was $6,150.00. CONCLUSION: Items that become obsolete and/or surplus are being sold on the Niagara District School Board Government Surplus Online Auction website which has proven to be very successful. From December 2006 to November 2007 the total sales using the online auction website is $12,014.00, minus $636.75 for administration fees. Therefore to date the total amount realized is $11,377.25. This total does not include the book sale by Cosens Auctioneers. Staff are confident that by using the online auction website the County is receiving a fair market value for surplus items where possible and that this method of disposal allows staff and the public a fair and equal opportunity to bid. RECOMMENDATION: THAT the Sale of Surplus Items Report dated January 10, 2008 be received and filed. Respectfully Submitted )j~C1. ~..r~ . Soma Beavers Purchasing Co-Ordinator d1~/v JJ~ Linda Veger Director, Financial Services ~::s ------ Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Sonia Beavers/ Purchasing Co-Ordinator DATE: January 10/ 2008 SUBJECT: Asset Disposal Policy CORPORATE GOAL REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION The Asset Disposal Policy has been in place since April 16/ 2003. Recently staff reviewed and made modifications to the policy. DISCUSSION ICONCLUSION Attached to this report is a copy of the Asset Disposable Policy. Amendments to the policy can be recognized in bold italic font. RECOMMENDATION: THAT the amendments to the Asset Disposal Policy dated January 22/ 2008 be approved. Respectfully Submitted ;i1 et'N-CA.. ~ro I ,Q J..Ao Sonia Beavers Purchasing Co-Ordinator ~Jlw~~u Linda Veger Director/ Financial Services bmission Mark Chief Administrative Officer Financial Services - Purchasing Policv: Asset Disposal Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 1. Purpose of Asset Disposal Policy The purpose of this policy is: o to establish an acceptable process for the disposal of County assets, inclusive of selling, trading, assignment, auctioning or scrapping of surplus assets excluding "real property" o to provide the County with the most advantageous investment recovery of existing assets o to provide environmentally friendly methods of disposal. 2. Obiective of Asset Disposal Policv o to establish a practical and fair guideline for disposal of County owned surplus furniture and equipment o to ensure that all Departments of the County have an equal opportunity to obtain surplus equipment and minimize costs o to receive a fair market value for surplus items where possible o to ensure the County disposes surplus equipment in an environmentally friendly manner o to minimize the amount of space occupied by surplus equipment 3. Policy - Disposal of Surplus Items No surplus equipment or material may be removed from any facility without the proper authority of the Department Head. Any items donated or "left" to any Department of the County will be immediately considered County property and will be bound by the Donation Policv and Procedure unless an agreement has been signed and approved by the Department Head. An example would be the Libraries and the donation of photocopiers. All donations must be recorded on the Donation Form. The person(s) donating the item(s) must sign the form, which confirms that the donation becomes the Property of the County of Elgin. Implementation Procedure 4. Disposal Procedures 4.1 In order to properly dispose of assets that are no longer required, Managers will deem the assets as surplus, obsolete, worn out, damaged or scrap. Managers shall complete and forward to the Purchasing Co-Ordinator a "Request for Asset Disposal" form on an as needed basis. (Appendix A). As well. the Manaaer will forward to the Purchasinq Co-Ordinator a diaita/picture of the item. 1 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 Policv: Asset Disposal 4.2 The Purchasing Co-Ordinator and Manager disposing of the asset will first offer all obsolete or surplus assets to other departments. Exception of this clause may occur when the asset can be "traded-in" or a value can be applied against the purchase cost of the replacement asset. Departments will be responsible for adjusting their inventory for any assets obtained from one department to another. 4.3 Council Exception: Special written requests to purchase surplus assets may be considered by County Council from time to time. Under these circumstances, Council may dispose of surplus item(s) as deemed appropriate. 4.4 All obsolete, damaged or surplus assets not required by any other County Department will be disposed of by any of the following methods as deemed appropriate by the Purchasing Co-Ordinator and the Manager of the asset: o Trade-in replacement asset o Public auction - remove o Electronic internet auction o Sealed bid by advertisement o Scrap and recycling o Rubbish 4.4a) Trade-in on Replacement Asset: Any trade-in value deemed as acceptable after best-value analysis will be applied against the purchase price of the replacement asset. 4.4b) - remove Public Auction: If it is determined that the item or a group of items may bring a net price of $500.00 or more at auction,(gross revenue less transportation costs), then the item(s) may be sent to public auction. A list of surplus item(s) going to auction will be publicized. Public Auction will occur on an as needed basis as it best suits the needs of the County with a pre-approved vendor operating in this capacity. 4.4 b) Replace with - Ontario Government Surplus Auction: This method is the most appropriate and economic method for disposina surplus assets. The auction site url is www.dsbn.edu.on.ca/purchasina. Postina of surplus items on the auction website will take place Quarterlv unless the need to remove the surplus item(s) is uraent. 4.4 c) Sealed Bid Advertisement: Formal sale of asset(s) through sealed bid process. Highest bid accepted with consideration given to environmental, (recycling methods), and socioeconomic factors, (non-profit organizations). The County reserves the right to accept or reject any or all bids. 2 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 Policv: Asset Disposal 4.4 d) Scrap and Recyclino: Any scrap that is deemed as still having asset recovery value will be sold to pre-approved vendors operating in this capacity, (e.g. metal). Items that have been used to their full capacity and can be "recycled" are encouraged. Whenever possible, recycling should be considered as part of the original purchase term and conditions. An example might be an agreement with a supplier to recycle printer toner cartridges. 4.4 e) Insert title only. Unused Computer Equipment All unused computer equipment will be immediately brought to the attention of the Information Technology Department. It will be the responsibility of the Information Technology Department to provide a list of unused/obsolete equipment to the Purchasing Co-Ordinator. The Purchasing Co-Ordinator will ensure that the disposal of computer equipment is executed in a manner that will ensure acquisition of fair market value. If the computer equipment is determined to have no value, then the Purchasing Co-Ordinator will ensure that all technology items are disposed of in a safe and environmentally friendly manner. ie. Given to responsible company to destroy equipment, extract precious metals, and/or recycle parts. 4.4 f) Antique Furnishinas - ADD The Manaaer will complete an asset disposal form for any antique item that is deemed as still havinq asset recovery value. The Manaaer will clearly write in the description of the Surplus Form that the asset may be antique. The Purchasina Co-Ordinator will review the form and will have the item appraised. Once the item has been appraised. the item will be offered to other departments. If there is no interest from other departments. the Purchasina Co-Ordinator will prepare a Report to Manaaement with a recommendation for disposal. County Council will decide how to dispose of antique items valued over $500.00. 4.4 g) Rubbish: Items that are unable to be disposed in the methods listed from a) to d), will be disposed of to a County approved facility, as determined bv the Department Head. 4.5 At any time where the value of the surplus asset is estimated to exceed $5,000.00 for 4.4 a) to c), a report recommending the method of disposal shall be submitted to Council for approval. 4.6 All assets are to be disposed of "as is, where is, no guarantees or warranties implied". 3 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 Policv: Asset Disposal 4.7 No employee or elected official shall purchase any surplus asset except those goods, which are being disposed of by public auction or public bid and must follow the bid process. 4.8 Remove - Proceeds generated from the disposal of assets are to be applied to the relevant Departments operating revenues unless otherwise stipulated by County policy or specific resolution. 4.8 replace with: Proceeds ftenerated from the disposal of assets are to be applied to fteneral revenues. If the disposal of the asset exceeds $500.00 or more per item, than the proceeds will be applied to the relevant departments operatinQ revenues. 4.9 An information report prepared by the Purchasing Co-Ordinator will be provided to Council semi annually (replace semi annuallv with annuallv) detailing assets disposed, methods of disposal and proceeds generated. 4.9 ADD: The disposed assets will need to be removed from the Countv's ranftible Capital Assets Inventorv. Financial Services will review the list of items sold on a Quarterlv basis. Items sold will be removed from the Asset Inventorv. 4.11 Exceptions Ministry of Health and Long Term Care: This Asset Disposal Policy is applicable to the Elgin County Homes (service provider) in conjunction with the Ministry of Health and Long Term Care Regulations. The Ministry of Health and Long Term-Care Regulations (0606-04) stipulates that the service provider shall not sell, change the use, or otherwise dispose of any item, furnishing or equipment specifically listed in any schedule relating to the nursing and personal care and/or the program and support services funding envelopes (additions to "any items listed" since January 1, 1995), as well as any furnishing and equipment purchased by a capital grant in all funding envelopes, pursuant to the Service Agreement and paid for in whole or in part by Ontario, without the prior written consent of Ontario, which consent may be subject to such terms and conditions as Ontario may deem advisable. This clause also includes furnishings or equipment purchased through the High Intensity Needs envelope. 4 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 Policv: Asset Disposal Therefore when purchasing new furnishings or equipment, Managers in all departments will be responsible for recording information on the Furnishings and Equipment Ledger. (Appendix B). An electronic copy is sent to the Purchasing Co- Ordinator on June 30th and Dec. 31 st of each year. In order to properly dispose of assets that are no longer required, the Purchasing Co-Ordinator would determine whether or not the asset may have a value of $500.00 or more. Managers will deem the assets as surplus, obsolete, worn out, damaged or scrap. Managers will forward a Request for Asset Disposal Form on an as needed basis to the Purchasing Co-Ordinator, (Appendix A) The Homes will document on the form the funding envelope the equipment was purchased from. Assets purchased from the Ministry of Health and Long Term Care Funding Envelopes may not be disposed of without prior consent from the Ministry. The Purchasing Co-Ordinator will be responsible for obtaining all pertinent information and ensuring the appropriate information is shared with the Ministry of Health and Long Term Care Division. The Purchasing Co-Ordinator will be responsible for the management and retention of these records and ensuring compliance of the County's Records Retention Policy. As quoted in the Ministry of Health and Long Term Care Guidelines; "Where the Ministry has contributed to the original purchase price of disposed furnishings and equipment, the percent share of the Ministry's contribution must be applied to the proceeds and credited to the Levels-of-Care funding envelope that reflects the disposed asset. The relevant amount should be recorded as an Expenditure Recovery under the Levels-of-Care Component". The guideline continues by stating, "Where the Ministry of Health and Long Term Care has not contributed to the original purchase price of the disposed asset, the proceeds are treated as non-recoverable revenue". 5 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 Policv: Asset Disposal Appendix A Date Department Manager (please print) Telephone E-mail Capital Asset Number Description of Surplus Equipment. One Commodity/page I Model Serial Number I Description/Condition Year Purchased Quantity Starlina Bid Antiaue Item Yes No Unknown I Add;'"" Commoo'" I Name/Contact on Arrival for Pickup: I Location/Room I Department Head: I Date: Purchasing Co-Ordinator: Date Received: 6 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22. 2008 Policv: Asset Disposal Guideline for Surplus Equipment Declaration Form Cont'd Appendix A On the back of this form, please complete the relevant sections to describe the surplus item(s). Add a page if room is insufficient to adequately describe surplus item(s). Please forward completed form to the Department Head for approval. Once the form is reviewed and initialed by the Department Head, the form is forwarded to the Purchasing Co-Ordinator. 7 co ~C')I.C)<:) 000<:) '00C'l C')C'lC'l o - ~. 0<0 -., C'l~C'lC'l ........_+oi . "'K- .C c. t:: >>o.Q)..!!! .S! <( (f) , OQi-i::i-t; O"....Q)Cl) ro (/) II) 0.- .~ > ); && - I ClCl) co. ._ 0 '0- C Cl) ::::s > u.1fi Cl c :i2 .. (.) Cl) - E ..c l- E - ::::s Cl) Z l:l <( .... 0 c- o Cl) .- I/) -I/) rl<( 0 oJ CQ .~ '0 c.... .. Cl) 0 .2! Cl)- <( E~ "' ::::s Z(f) 2 ro 0 '0 _Cl) r-- Cl)1/) 1/)"' ~~ ::::s 0.. - ~ c "' .- >< (.) o Cl) ..0. 0.>< ~W .2! :::i .... Cl) 0 I/) "' 2:! ..c ~ "' ~ ~ C ::::s 0.. "E - ., => OJ) co OJ C (f) CI:l ..c iii e I/) ::::l 0 a.. .!!! I c - (f) Cl) Q) I/) I/) (,) <( '2: Q) (f) CI:l .(,) C ~ CI:l c .- i..L. "0 0.. 60;. .. . . . . REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: December 12. 2007 SUBJECT: Mileage Reimbursement - 2008 INTRODUCTION/DISCUSSION: Human Resources Policy 10.50 - Mileage recommends that the annual kilometric rate will be the same as that established each year by the Treasury Board of Canada. The rate will remain constant for the entire year and will be adjusted each December thereafter for the following year. The new rate established by the Treasury Board effective October 1, 2007 is $.495/kilometre. The rate for 2007 was $.485/kilometre. RECOMMENDATION: THAT the report titled Mileage Reimbursement - 2008 and dated December 12, 2007 be received and filed. Respectfully Submitted Approved for Su .~ )(~4-vt..h7eA/ Linda B. Veger Director of Financial Services MarK KilcDonald Chief Adminls ra Ive Officer 6>'t , . . ...... . REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: January 2, 2008 SUBJECT: Assessment Review Board (ARB) Appeal CORPORATE GOAL(S) REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION: A large property located in the Township of Southwold is appealing its assessment. The property has a significant assessment and any reduction has a negative effect not only on Southwold but also on all municipalities within the County. In June Council approved assistance with the cost of the review up to a maximum of $1,000. DISCUSSION: The assessment review is ongoing and Municipal Tax Equity Consultants estimate an additional $10,000 will be required to cover their continued assistance with the issues. The Township of Southwold has forwarded the following resolution approved at its December 17, 2007 Council meeting: THAT a letter of support to engage Municipal Tax Equity re: Ford property and THAT $5,000 from Southwold and $5,000 from County of Elgin be included in the 2008 budgets and THAT a copy of this resolution be forwarded to Mr. Mark McDonald, Chief Administrative Officer, County of Elgin for approval of the Council of the County of Elgin. Copies of correspondence from Municipal Tax Equity Consultants is attached for your information. Staff considered suggesting to Council that this cost be split three ways; Southwold, County of Elgin, and the Thames Valley school board. The school board receives its funding through a calculation that determines 'student needs'. This funding comes from two sources; municipalities through the school tax rate, and the Province of Ontario. The school board will always receive the amount as determined by the funding calculation. The Province makes up any difference. As an example, if there is a large write-off that is invoiced back to the school board, the Province will actually pick up any shortfall this creates in the total funding. For this reason, re-assessments and the resulting write-offs have no affect on the school board. It would appear that the Province should have more interest in assessment appeals from large corporations. Once again, it is the property tax payer who must foot the bill and this, in essence, is a form of downloading. CONCLUSION: The Township of Southwold has requested the County's assistance with the cost of a review of the assessment appeal for a large industrial property. The additional cost to the County is estimated as $5,000. RECOMMENDATION: As determined by Council. Respectfully Submitted Approvecl f ..ission &~~~ Li da B. Veger Director of Financial Services Mark G. cDonald Chief Administrative Officer 12/18/2007 14:00 FAX 141003 Page 1 of2 Denise McLeod From: To: Sent: Subject: "Dianne Caryn" <dcaryn@twp.southwold.on.ca> "Denise McLeod" <dmcleod@twp.southwold.on.ca> Wednesday, December 12, 2007 9:10 AM Fw: Proposal Comments Please copy this email and prepare a Report. Email is the background and a letter of support to engage MTE re: Ford property AND THAT $ 5000.00 from Southwold and:& 5000.00 from County Elgin be included in the 2008 budgets AND THAT a copy of this resollJtion be sent to Mr. Mark McDonald, CAO County of Elgin for approval of the Council of County of Elgin. Dianne __m Original Message ----- From: Greq Powell To: Dianne CarYn iE-mail) Sent: Tuesday, December 11, 2007 2:25 PM Subject: Proposal Comments Dianne, Further to our conversation last week regarding the potential impacts of the Ford appeal to the Township and the County of Elgin, I offer the following comments (all stated figures are to be considered as rough estimates only and do not reflect an actual tax impact calculation): A cursory review ofthe Statement of Issues filed by the property owner; jf confirmed by the Assessment Review Board would result in a combined refund of approximate/'I $280,000 for 2006 and 2007. This refund to the taxpayer would be shared between the township, county and school board. Further impacts of this assessment change/reduction however will not be felt by the Township and the County until the revised (lower CVA) value is returned on tile assessment roll by MPAC; likely in 2009. A full impact analysis can be reviewed by MTE's policy division should that be necessary, but estimates show about a $200,000 decrease in the amount of CVA tax per year. An inspection of the Ford property was scheduled for today. It was important that MTE be present in the inspection should the municipality intend to become involved in the assessment appeal, but MTE can still provide assistance as the appeal proceeds. I would recommend for early in 2008, that additional funds be approved in order to allow MTE to participate in the appeal process and in turn, provide further recommendations as to impacts and/or the potential involvement in mitigating losses of assessment and tax. 12/12/2007 12/18/2007 14:00 FAX 141004 Page 2 of2 Sincerely, Greg D. Powell President & CEO Municipal Tax Equity www.mte.ca 12/12/2007 12/18/2007 14:00 FAX Municipal Tax Equity (MTE) Consultants Inc., participated in an Assessment Review Board (ARB) Conference Call (TCe) on October 30, 2007 @ 10:30 AM. The following parties participated in the Conference Call (TCe): Chairman: AEC: MPAC: MTE: Joseph Wager Joanna Buchowiecki (for Bob Caines) for Ford Mike McCulley Kim Howe The Conference Call (TCe) was with respect to a number of properties represented by AEC Including the following Reactive Assessment Appeals filed for Ford Motors: 34-24-000-006-222-00 Section 40 - 2006 and 2007 taxation years To date the complainant has not provided Statement of Issues as detailed In the previous Board Order. In light of this, MTE and MPAC requested that the Chair issue a Notice of Intent to Dismiss on this Ford property. The following dates were set. If AEC (representative for Ford Motors) cioes not submit their Statement of Issues, complete with an affidavit of Service to the ARB as fOllcws, the appeal will be dismissed. . SOl Appellant: November 30, 2007 Notice of Intent to Dismiss, with affidavit of proof of service to the ARB. If issues are received, then the following dates will continue: . Inspections by: December 14, 2007 . Response MPAC: January 11, 2008 . Response MTE: January 11, 2008 . Conference Call (TCe): January 15, 2008 @ 1:00 PM Entry Code 0555# If you have any questions, please contact the undersigned or Paul Yeoman. Regards, J. Kim Howe, ALMA, PLE Director, Assessment Services Municipal Tax Equity Consultants Inc. 12005 Steeles Avenue Georgetown, ON L7G 4S6 905 - 878-7978 (Phone) 905 - 878-9092 (Fax) www.mte.ca Municipal Tax Equity Consultants Inc. 6~ , . . . . REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: January 7, 2008 SUBJECT: Provincial Grant - Ambulance CORPORATE GOAL(S) REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTIONIDISCUSSION: The Province of Ontario is moving towards 50-50 funding for ambulance services. The Provincial grant has increased by $863,286 in 2006 and $572,678 in 2007. The Province has announced an increase for 2008 in the amount of $453,330. This brings the total funding to 49.9% of total costs. CONCLUSION: Provincial funding for ambulance services has increased to an estimated 49.9% of total costs based on the 2008 proposed budget. RECOMMENDATION: THAT the report titled Provincial Grant - Ambulance dated January 7, 2008 be received and filed. Respectfully Submitted Approved for S 'ssion (J{;Ju uL!t~ Linda B. Veger Director of Financial Services Mark. Qoo Chief Administrative Officer ~ . REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: January 7,2008 SUBJECT: Leasing Arrangements Corporate Goal Referenced: To ensure fiscal responsibility and accountability. Introduction/Discussion: The Municipal Act requires that a report be presented to Council on all leasing arrangements currently in effect. The attached schedule outlines current leasing arrangements in place for the County of Elgin. Conclusion: There have been few changes to the County leasing arrangements. The attached schedule sets out leasing as of January 2008. Recommendation: THAT the report titled Leasing Arrangements and dated January 7, 2008 be received and filed. Respectfully Submitted (;to'L~ Linda B. Veger Director of Financial Services Approved for Submission M~""" :).. Chief Administrative Officer ~ c CI> E CI> e Cl <( c Cleo .- l:: 0 tJ).- 0 - IIl~. Wnl" \i- G) "",-"' O..J .- ~C ~ c CI> ::J ::J t: nl o ::J C uu.!ll l- V) o U ..J <( ::l Z Z <( co '" oj N '<t ..,f :!; ll:: W I- >- U Z W ::l o W ll:: u. w .c - C o E <D C') Q)LO Eo .- 0 I-N Q)Cl C ::J 0<( I- Z W :!; ~ a. W V) <( W ..J r.: ui_ cD 53 wE .2>> a.", '<to. C')Q) oj E co+:; N. Q) C') C ~ 0 Z o i= a. 0:: U V) W o -'" o ::J ~ I- <( o ~ Ol C 'w '" Q) --' '" "0 '" C '" o ll:: o V) V) W ..J - '6 [ll o "E o u. LO '<t N co '" .0 w .c - C o E <D C') Q)<D EO i=~ Q)>> c '" 02 tic: 0lQ) wE .2>> a.", <Do. 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CNNNN eN Q.N Q.N c...-...-...-...-5...-1'--.T""1'--.... <(fltfFTY7f;F)'l..WVTfltfltEf7 .c " .~.~ @ ..Q) 5 en .!: C E ~ !2 E a> 9"0 E :.g, rn~c:rnt=WoQ)rnW ..c:......o..c_oo;s::2..ct) >.c~ >om Q)..cJ:: >'0) (1]Q):Jrn>>4-'rnm> I/I~O)UOO)"">5liiO)> Q)(])---'+-~-(J)2-- cnEooooLLo 00 "';;'.i:;-.i:;-.i:;-.i:;- .i:;-OO.i:;-.i:;- ~<(==== ill= 0...0...== ...... m m m m - en .- .- m m ~ 0 ,9- ,9- ,9-.8- ~ .8- ~ -55 ,Q- ,e- o 0 0 0 ~ 0 0 0 ~ 3 "c "c 'c 'c w 'c ~ 3 'c 'c .oo:J:J:J:J ":J 0" 0 "'''' :.:if-2222CL2f-f-22 l'! a> .c :: 1/1 a> ~:c .l9,~ ~a. a:g. en M M N ..... ,.; .... ..,. Ol c '<Ii '" a> ...J lii '" c c <t: lii - o f- REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: January 8, 2008 SUBJECT: Budget Comparison - November 30, 2007 Corporate Goal Referenced: To ensure fiscal responsibility and accountability. Introduction: Attached is the budget comparison to November 30, 2007 for the County operating departments. Discussion: The departmental totals are reasonable for the eleventh month of the year. Wage and benefit lines continue to be very close to the budgeted amount. Warden & Council - 12,067 - A number of lines show small positive variances. Meals & refreshments under budget - Elgin Manor will invoice in December for supplies used during the year. Administration Building - 27,705 - purchased services and utilities under budget. Utility expenditures fluctuate depending on the season Engineering Services - 22,600 - railway protection less than anticipated at budget time. Overall the three Homes are in a positive position - 226,908. The increases in revenues started flowing in April. Effective September 1st the Homes received an increase in raw food costs of $1.43 per diem. This equates to approximately $129,000 annually. Wage lines are over in all three Homes. The overage is, for the most part, in nursing. At budget time it is very difficult to anticipate all outbreaks that may have a negative effect on wages. Senior staff develop their budgets to include dollars for these incidents however trying to anticipate all that could occur would lead to inflated budgets. For this reason, wages are over budget in some years. Other budget lines are being closely scrutinized to make up the wage line negative variance. Library - 180,596 - grants from 2006 and 2007. The Library is in the process of carefully selecting expenditures for these grants. Also the annual grant from the Province has been received. Information Technologies - 56,309 - Consulting fees under budget however support and maintenance are over budget. Provincial Offences - 343,378 - revenues higher, indicating the increase from 401 fines. The first payment to the municipalities was made in early July. The municipalities benefiting from the 401 revenues will receive their first payment for those fines after the year end is closed. In 2008, they will receive a first payment in July for the first half of 2008. Ambulance Services - 110,208 - contractor payments lower than expected at budget time. These lower payments lead to lower payments from the City of St. Thomas. Collections - (26,311) - it is anticipated that the County will see an increase in revenues with the Region of Durham collecting overdue fines on behalf of the County. Recommendation: THAT the report titled Budget Comparison - November 30, 2007 and dated January 8, 2008 be received and filed. Respectfully Submitted Approved f ~Subrni&&i n ,ik-<---0-tUJ~/A/ Un a B. Veger Director of Financial Services Mar Chief Administrative Officer COUNTY OF ELGIN Departmental Budget Comparisons For The 11 Periods Ending November 30, 2007 Total YTD YTD Variance %OF Budget Budget Actual 0 Budget Warden & Council Wages 178,520 163,644 163,639 5 Benefits 8,000 7,333 6,666 667 Operations 72,000 64,692 53,297 11,395 Total 258,520 235,669 223,602 12,067 86.49% Administrative Services Wages 270,450 237,996 233,744 4,252 Benefits 59,500 52,360 52,345 15 Operations 15,600 14,300 17,465 (3,165) Total 345,550 304,656 303,554 1,102 87.85% Financial Services Wages 305,968 270,965 274,840 (3,874) Benefits 73,891 65,438 63,379 2,059 Operations 16,200 14,850 16,309 (1,459) Total 396,059 351,253 354,528 (3,274) 89.51% Human Resources Wages 320,000 281,600 278,652 2,948 Benefits 85,200 75,453 59,335 16,118 Operations 16,800 15,400 15,372 28 Total 422,000 372,453 353,359 19,094 83.73% Administration Building Wages 180,000 158,400 158,059 341 Benefits 45,000 39,600 33,651 5,949 Operations 96,500 90,367 68,951 21,415 Total 321,500 288,367 260,662 27,705 81.08% Corporate Expenditures Insurance 263,500 260,344 236,188 24,156 Telephone 30,000 27,500 32,945 (5,445) Legal & Professional 95,000 87,083 96,269 (9,186) Retiree Benefits 25,000 22,917 15,802 7,114 Other Expenditures 87,990 80,658 64,152 16,506 Total 501,490 478,502 445,356 33,146 88.81% Engineering Wages 259,000 227,920 237,517 (9,597) Benefits 59,000 51,920 53,885 (1,965) Operations 80,100 73,425 45,265 28,160 Maintenance 2,586,850 1,933,887 1,927,884 6,003 Total 2,984,950 2,287,152 2,264,552 22,600 75.87% Agriculture Fees Revenue 0 0 (420) 420 Operations 32,953 24,815 24,025 789 Total 32,953 24,815 23,605 1,209 71.63% Elgin Manor Revenues (4,585,470) (4,203,348) (4,281,365) 78,018 Wages 4,106,768 3,613,956 3,669,233 (55,277) Benefits 1,032,002 908,162 926,162 (18,000) Operations 969,361 889,165 731,527 157,638 Total 1,522,661 1,207,935 1,045,557 162,378 68.67% Terrace Lodge Revenues (5,172,542) (4,741,497) (4,810,702) 69,205 Wages 4,093,056 3,662,029 3,900,366 (238,338) Benefits 1,166,521 1,043,678 978,061 65,617 Operations 982,404 901,162 803,332 97,830 Total 1,069,439 865,372 871,058 (5,685) 81.45% Bobier Villa Revenues (2,927,060) (2,683,138) (2,724,200) 41,062 Wages 2,883,810 2,537,753 2,594,712 (56,960) Benefits 723,980 637,102 611,001 26,101 Operations 718,602 659,135 599,123 60,012 Total 1,399,332 1,150,852 1,080,637 70,215 77.23% Museum Wages 84,681 74,666 77 ,235 (2,569) Benefits 20,977 18,460 17,123 1,337 Operations 25,300 23,192 27,185 (3,993) Total 130,958 116,318 121,543 (5,226) 92.81% Library Wages 1,108,648 976,160 1,011,052 (34,892) Benefits 267,944 235,791 231,613 4,178 Collections 239,500 219,542 244,291 (24,750) Operations 243,173 222,909 (13,152) 236,060 Total 1,859,265 1,654,401 1,473,805 180,596 79.27% Archives Wages 85,358 75,115 94,760 (19,645) Benefits 22,193 19,530 23,670 (4,141) Operations 51,800 47,483 25,861 21,622 Total 159,351 142,128 144,291 (2,163) 90.55% Land Division Wages 57,640 51,310 47,659 3,651 Benefits 9,610 8,477 8,992 (515) Operations (67,250) (61,646) (57,450) (4,196) Total 0 (1,859) (799) (1,060) 0.00% Emergency Measures Wages 5,300 4,664 4,664 0 Benefits 1,375 1,210 1,210 0 Operations 9,000 8,250 5,298 2,952 Total 15,675 14,124 11,172 2,952 71.27% Information Technologies Wages 197,525 173,822 175,524 (1,702) Benefits 49,381 43,455 41,055 2,400 Operations 299,749 274,770 219,159 55,611 Total 546,655 492,047 435,738 56,309 79.71% Provincial Offences Grant (75,045) (68,791) (93,004) 24,213 Fines Revenues (700,000) (641,667) (878,483) 236,816 Shared Revenues - Municipai 381,655 190,828 120,709 70,118 Wages 146,275 128,722 130,265 (1,542) Benefits 32,200 28,336 32,136 (3,800) Operations 185,975 151,044 133,471 17,573 Total (28,940) (211,529) (554,906) 343,378 1917.44% Ambulance Services Province of Ontario (3,097,692) (2,839,551 ) (2,896,804) 57,253 City of Sl. Thomas (1,476,139) (1,353,127) (1,288,924) (64,204) Contractor Payments 6,590,990 6,041,741 5,945,858 95,883 Wages 67,817 59,679 60,609 (930) Benefits 17,972 15,815 13,523 2,293 Operations 35,300 32,358 12,445 19,913 Total 2,138,248 1,956,915 1,846,707 110,208 86.37% Collections Revenue (305,000) (279,583) (226,307) (53,276) Shared Revenues - Municipal 147,919 73,960 77 ,269 (3,310) Wages 47,520 41,818 28,884 12,934 Benefits 12,545 11,040 7,897 3,142 Operations 34,300 31,442 17,243 14,198 Total (62,716) (121,325) (95,014) (26,311) 151.50% Economic Development Grants (90,000) (82,500) (50,000) (32,500) Wages 106,390 96,776 102,155 (5,379) Benefits 18,260 16,069 19,648 (3,580) Operations 127,200 116,600 65,782 50,818 Total 161,850 146,945 137,585 9,359 85.01% REPORT TO COUNTY COUNCIL FROM: Joanna DeBackere Human Resources Coordinator DATE: January 22, 2008 SUBJECT: Chubb Insurance Company of Canada CORPORATE GOAL(S) REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION: The County of Elgin has coverage for occupational accident insurance through Chubb Insurance Company of Canada. This insurance provides coverage to the County of Elgin in the event that an employee has a permanent partial disability as a result of an accident at work. DISCUSSION: The Human Resources Department submitted claims to Chubb Insurance for employees that were deemed by the Workplace Safety & Insurance Board to have permanent partial disability. We received four cheques to date from Chubb Insurance totalling $500,000.00. CONCLUSION: The insurance payout of $500,000.00 will be put into our WSIB Reserve Fund to assist with off setting future WSIB costs. The Human Resources Department will continue to monitor our WSIB claims to ensure that any qualifying claims are reported to Chubb Insurance. RECOMMENDATION: THAT this report be received and filed. ~'- Jo nna DeSackere Human Resources Coordinator REPORT TO COUNCIL FROM: Dorothy Schaap, Payroll & Benefits Coordinator DATE: January 22, 2008 SUBJECT: Excess Indemnity Renewal 2008, Occupational Accident Insurance CORPORATE GOALS: . To ensure fiscal responsibility and accountability . To be recognized as a desired employer . To provide innovative and collaborative quality service INTRODUCTION: The County's Excess Indemnity and Occupational Accident Insurance were to be renewed at 12:01 a.m. on January 1,2008. This report was late due to the fact the provider was not able to estimate the rates until December 17, 2007 and the actual invoice received January 8, 2008. DISCUSSION: Excess Indemnity coverage as well as Occupational Accident coverage for the County for 2008 is secured each year to avoid catastrophic losses and puts a ceiling on the costs of being a Schedule 2 WSIB employer. The Excess Indemnity Policy assists with liability for claims and the Occupational Accident Policy covers for partial or permanent disability on the job. To date seven claims have been forwarded for adjudication. The premium for the Excess Indemnity for 2008 is $62,649.72. This amount includes taxes and a 2% rebate, part of the broker's commission. The Occupational Accident Insurance premium for 2008 is $9,617.40 including taxes. This is an overall increase of$13,641.48 (18.87%) from the premiums paid in 2007. CONCLUSION: Excess Indemnity and Occupational Accident insurance coverage has to be renewed at 12:01 a.m. January 1, 2008 and unfortunately staff were not able to bring this renewal forward to Council in December 2007 to avoid a lapse of coverage. RECOMMENDATION: THAT County Council approves the Excess Indemnity coverage and Occupational Accident coverage for 2008 in the amount of $ 72,267.12. That the premium be funded from the WSIB Reserve Account. Respectfully Submitted Isslon ~ Dorothy Schaap Payroll & Benefits Coordinator Mar onald Chief Administrative Officer II 6" ., . . ~ ... . . REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: December 21, 2007 SUBJECT: Ontario Government Municipal Infrastructure Investment Initiative COrPorate Goals To build and maintain an efficient, affordable, effective and safe transportation network that accommodates the diverse needs of our communities and is able to support economic development and sustainable growth Introduction The Province of Ontario has a Municipal Infrastructure Investment Initiative (MIII), which is intended to help rural and small municipalities provide a safe and reliable infrastructure. Applications for this initiative must be submitted before February 15, 2008. Discussion: The Municipal Infrastructure Investment Initiative is a Government of Ontario initiative, AMO communication attached, to help small and rural municipalities provide safe and reliable infrastructure. Grants under this initiative will be awarded to municipalities on the basis of competitive applications. MIII will fund up to 100% of eligible project costs and does not require a matching municipal contribution. All funds will be advanced to the successful municipalities by March 31, 2008. It should also be noted that, if an Environmental Assessment is required, it must be at a stage where the preferred option is selected. This precludes some proposed County infrastructure projects (i.e. Dexter Line relocation). Staff recently has informed County Council of the needs of the road system, those needs have surpassed $30 million for bridges and $228 million for road infrastructure. The County has in the past been able to stabilize the condition of the bridge infrastructure but the roads are now in need of a major infusion of new capital. Therefore, staff is proposing a road project for the MIII programme. Calton Line (County Road #45) between Richmond Road and Plank Road in the Municipality of Bayham is on the County's 5-Year Capital Plan for reconstruction. This section of Calton Line is 6.7 kilometers long and includes 2 horizontal and 16 vertical curve deficiencies. A topographical survey has been completed with some preliminary engineering. The intersection of Calton Line and Plank Road also requires improvements because the existing configuration does not meet present design standards. Additional engineering will need to be completed. Staff has estimated the project at over $6.75 million. CONCLUSION: The Municipal Infrastructure Investment Initiative (MIII) is intended to help rural and small municipalities proVide a safe and reliable infrastructure. The MIII is a one time $300 million programme, which will be administered by Infrastructure Ontario. The County of Elgin's priorities for this programme are County road infrastructure. Staff is proposing a submission under the road category for the rehabilitation of Calton Line, from Richmond Road to Plank Road, at an estimated value of $6,750,000. The County of Elgin's road infrastructure needs has a backlog of $228,000,000 with an additional $30,000,000 for the structures and approximately $4,500,000 is allocated for County road capital projects annually, therefore, if approved, this project would assist with our road infrastructure deficits. RECOMMENDATION: THAT the rehabilitation of Calton Line in the Municipality of Bayham is the County of Elgin's highest infrastructure priority; and also, THAT staff complete and submit an application to Infrastructure Ontario for the Municipal Infrastructure Investment Initiative (MIII) to rehabilitate Calton Line: and also, THAT a letter be forwarded to Steve Peters M.P.P. thanking him for supporting this program and assisting municipalities with infrastructure needs: and also, THAT the appropriate by-law be prepared. Respectfully Submitted OhvJ&\1tv~ '. Clayton Watters Director of Engineering Services Mark. onald Chief Administrative Officer MEMBER COMMUNICATION ALERT NO; 07/061 I-- rr: w ..J <( .bie Assodallon of Munldpalillcs of Onlario 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971-98561 Fax: (416) 971-6191 E-mail: amo@amo.on.ca To the attention of the Clerk and Council December 21,2007 FOR MORE INFORMATION CONTACT: Craig Reid, AMO Senior Policy Advisor (416) 971-9856 exl 334 Municipal Infrastructure Investment Initiative Issue: The Province of Ontario released details about the Municipal Infrastructure Investment Initiative (Mill) today, a $300M program announced in the Fall Economic Update. Background: On December 13, 2007 Finance Minister Dwight Duncan announced investments in municipal infrastructure priorities to the Ontario legislature. The announcement included a $500M investment in public transit and a $300M investment into other municipal infrastructure priorities. Today, the Government, through Infrastructure Ontario, sent letters to Ontario municipalities announcing the $300M Municipal Infrastructure Investment Initiative. The program is open to municipalities of all sizes and capital investments in all classes of municipal infrastructure are eligible with the exception of public transit, which will be funded through the $500M transit program and the ongoing Ontario Gas Tax allocation. Projects must be construction- ready. Mill may fund up to 100 per cent of eligible project costs and does not require a matching municipal contribution. The competitive Mill program will be open for applications on January 11, 2008, closing on February 15, 2008. Applications must be endorsed by council. All applications will be evaluated against a list of criteria to be described in the program guidelines. Funding announcements are to be made by March 31, 2008. Action: A communication from Infrastructure Ontario containing more information about the program and how to submit an application will be sent to eligible municipalities when the application process is open in the new year. This infonnation is available in the Policy Issues section ofthe AMO website at www.amo.on.ca. 1-1 Association of A.bte Municipalities of Ontario f REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: January 9, 2008 SUBJECT: 2008 Proposed Capital Budget CORPORATE GOAL(S) REFERENCED: To ensure fiscal responsibility and accountability. INTRODUCTION: The proposed 2008 capital budget has been increased 5% over 2007 for a total of $6,450,328. Senior staff has reviewed all projects included in the proposed budget and, as in other years, has deferred or deleted projects due to budget constraints. DISCUSSION: Staff has apprised Council of the shortfalls in the capital budget amount, most recently in a full report from Engineering Services on the state of roads and bridges. Roads and bridges alone have needs exceeding $258,000,000. Engineering estimates that the County buildings require approximately $500,000 to $1,500,000 annually for capital repairs and maintenance. The 2008 proposed capital budget is broken down as follows: Engineering - roads & bridges 4,788,150 All other County assets 704,400 Financing 1,351,930 Less: Compliance Premium - Elgin Manor (339,998) Total Projects 6,504,482 2008 Proposed Budget 6,450,328 Shortfall: To be financed through efficiencies 54,154 The budget for roads and bridges is increased 5% over 2007. As stated in the previously presented report from Engineering, a much larger increase is required to 'catch-up' to the infrastructure needs. In order to present a total of 704,400 for all other County assets, staff have deferred the following, a number of which were already deferred in previous years: Department Deferred Project Amount Administration BuildinQ Accessibility upgrades 180,000 Building automation upgrade 15,000 Building envelope repairs 15,000 Fire alarm upgrade 80,000 Landscaping & trees 20,000 Lawn sprinkler system 10,000 Miscellaneous professional services 15,000 Office equipment 10,000 Museum windows 25,000 Painting 5,000 Stairwell lighting replacement 10,000 Elgin Manor Floorinq 10,000 Parking lot 10,000 Terrace Lodge In-ground sprinkler system 10,000 Professional fees 15,000 Parking lot expansion 65,000 Window replacement 25,000 Bobier Villa BuildinQ automation system 50,000 Hallway flooring 40,000 Professional fees 10,000 Nurse call up-grade 10,000 Parking lot improvements 80,000 Resident security 20,000 Shade structure - secured area 20,000 Tractor replacement 25,000 Information Technologies Deferred equipment replacement 33,500 Engineering Services Roads & bridges needs 258,000,000 The financing line covers the following: . rebuilding Elgin Manor . purchasing the Elgin-Sl. Thomas Health Unit . rebuilding the waster water treatment plant . building three new ambulance bases The amount in the budget line, $1,351,930, is sufficient for these projects and will not require an increase at this time. Council faces budget pressures from operations, capital, and tax payers. Operations continue to be affected by increased legislative requirements, as in the Homes; increased social costs, as in Ontario Works; and increased inflationary pressure. Capital requirements continue to increase at a rate beyond annual budget increases and the state of County infrastructure will continue to decline. CONCLUSION: Staff is cognisant of the ability of property owners to absorb large tax increases. However, one of the functions of Council is to safeguard County assets on behalf of taxpayers. This report outlines some of the shortfalls in capital. RECOMMENDATION: THAT the report titled 2008 Proposed Capital Budget dated January 9, 2008 be received and filed. Respectfully Submitted ~lA.u0r/L/ Linda B. Veger Director of Financial Services County of Elgin 2008 Proposed Capital Budget Subtotal 2007 2008 2009 Budget Budget Request Estimated 0 0 45,000 4,560,150 4,788,150 5,027,560 385,000 330,000 775,000 105,000 220,000 620,000 40,000 0 0 38,000 0 42,000 10,000 51,000 53,500 1,351,930 1,351,930 1,351,930 7,000 7,000 7,000 67,857 71,400 58,000 25,000 25,000 25,000 0 0 6,589,937 6,844,480 8,004,990 (339,998) (339,998) (339,998) 6,249,939 6,504,482 7,664,992 6,143,170 6,450,328 6,772,845 106,7~ 54154 892,147 1 Library Services 2 Engineering Services 3 Homes for Senior Services 4 Administration Building 5 Garage 6 Ambulance Repiacement 7 Ambulance Equipment 8 Financing 9 Vehicle Repiacement 10 Information Technologies 11 Photocopiers 12 Health Unit Less: Compliance premium from Province for Eigin Manor Subtotal Less Budgeted Amount Difference The County has been successful in the last number of years with costs coming in under projected expenditures within the capital budget. As we progress through the 2008, any projects put on hold may be brought forward for consideration by Council if completed projects are finalized with positive variances. Capital Projects Projects financed through line 8 above Elgin Manor Rebuild Health Unit Sewage Treatment Plant Ambulance Bases 4,346,782 880,881 1,404,365 1,472,512 8,104,540 Note: Ambulance base - The Ayimer base will come out of financing line - simply extends the payback period. 2008 Engineering Services Capital Budget Summary CAPITAL PROJECTS Lenath Municioalitv (km) 6200-06-03 Road 3 Surface Rehabilitation 17 Dutton I Dunwich $ 3,200,000 6200-06-03 Road 3 Drainage Rehabllatlon (using $2.2 Million of Gas Tax Reserve) 17 West Elgin 6200-06-03 Road 3 Survey and Engineering 17 SouthwoJd $ 150,000 6220-07-01 Road 48 Resurfacing (from 2007 account to finish) 5.6 Malahide $ 6090-04-02 Hot mix patching contract (RR crossings add to eN funds) Various $ 20,000 Road 48 TeMO (25 to 74) - Contractor to Fund 50% 10.28 Central Elgin $ 100,000 Road 48 Thin Cold Mix Overlay (74 to 73) 7.2 Malahide $ 175,000 Road 4 Micro Surfacing (St. Thomas to Hwy 3) 2.3km 2.3 Southwold $ 125,000 Road 52 Thin Cold Mix Overlay (73 to Springfield) 3.3 Malahlde $ 65,000 Black Bridge Replacement (using $1.5M Rural Initiatives Grant) Bayham $ Buck's Bridge Deck Rehabilitation ($400,000 from Bridge Reserve) Central Elgin $ 6090-07-01 Glen Erie Line Slope Failure (add to existing account) Bayham $ 175,000 Dexter Une EA CE I Malahide $ 50,000 Safety Systems (Road 18 Guiderail-west of Landfill) Various $ 50,000 Intersection 30 & 48 Survey and Engineering Central ElgIn $ 50,000 6210-01 Land Purchase Various $ 70,000 6300-01 Municipal Drains Various $ 250,000 COMRIF - Asset Management Project (2/3rds approved funding) Various $ 11,000 Miscellaneous Capital Projects Various $ 100,000 6000-01 Bridge Replacement Reserve Allocation N/A $ 200,000 TOTAL PROPOSED CAPITAL BUDGET $ 4,791,000 Capital Budget Allocation (assuming 5% Capital Budget Increase) $ 4,788,158 Difference $ (2,843) *Note: Using $4.1 Million from Reserves 2009 Engineering Services Capital Budget Summary TOTAL PROPOSED CAPITAL BUDGET Capital Budget Allocation (assuming 5% Capital Budget Increase) Difference Lenath Munlcloalltv (km) 17 SouthwoJd $ 2,000,000 17 West Elgin $ 1,630,000 Central Elgin $ 400,000 West Elgin $ 350,000 Various $ 100,000 Various $ 25,000 Various $ 50,000 Various $ 175,000 Various $ 100,000 NlA $ 200,000 $ 5,030,000 $ 5,027,565 $ (2,435) CAPITAL PROJECTS Road 3 DraInage Rehabllation Road 3 Surface Rehabilitation (using $1.57M from Gas Tax) Highbury Ave I Ferguson Line Intersection Channelization Wardsville Bridge Structural Painting Culvert Replacement Engineering (Roads 76, 74, 73, 19) Road Sign Replacements land Purchase Municipal Drains Miscellaneous Capital Projects Bridge Replacement Reserve Allocation 2010 Engineering Services Capital Budget Summary Road Sign Replacements land Purchase Municipal Drains Miscellaneous Capital Projects Bridge Replacement Reserve Allocation Lenath Municloalltv (km) 17 Southwold $ 1,430,000 50 Various $ 600,000 11.5 Central Elgin $ 1,000,000 2.7 Aylmer $ 550,000 5.6 Bayham $ 500,000 1 Bayham $ 175,000 West Elgin $ 450,000 Various $ 25,000 Various $ 100,000 Various $ 150,000 Various $ 100,000 NIA $ 200,000 $ 5,280,000 $ 5,278,944 $ (1,056) CAPITAL PROJECTS Road 3 Surface Rehabiliation (using $1.57M Gas Tax) Road 3 Safety Systems (Guide Rail) Road 74 Road Crossing Culvert Replacements I Repairs Road 73 Resurfacing (Aylmer - John Street) Road 45 Resurfacing (Rd 19 to 55) Road 46 Resurfacing (Rd 38 to Knotts Mill Bridge) 1km Bothwell Bridge Structural Painting TOTAL PROPOSED CAPITAL BUDGET Capital Budget Allocation (assuming 5% Capital Budget Increase) Difference 2011 Engineering Services Capital Budget Summary TOTAL PROPOSED CAPITAL BUDGET Capital Budget Allocation (assuming 5% Capital Budget Increase) Difference Lenath MuniclDalitv (km) 6.3 Bayham S 1,000,000 17 Bayham S 1,200,000 5.94 Malahide S 275,000 6.7 Southwold I CE S 670,000 5.5 West Elgin S 1,250,000 West Elgin S 400,000 Various S 150,000 Various S 25,000 Various S 100,000 Various S 175,000 Various S 100,000 N/A S 200,000 S 6,645,000 S 5,542,891 S (2,109) CAPITAL PROJECTS Road 45 Drainage Works (Rd 43 to Rd 19) Plank Road Road Crossing Culvert ReplacementslRepairs Imperial Road Micro Surfacing (Aylmer to Avon Dr.) Road 52 Resurfacing (hwy#3 to 30) Road 103 Rehabilitation (Rd 3 to Rodney) 5.5km Simpson Bridge Structural painting Road Crack Sealing and Hot Mix Patching Road Sign Replacements Land Purchase Municipal Drains Miscellaneous Capital Projects Bridge Replacement Reserve Allocation 2012 Engineering Services Capital Budget Summary CAPITAL PROJECTS Road 45 Reconstructlon (Rd 43 to Rd 19) Graham Road Crossing Culvert Replacements/Repairs Imperial Road Crossing Culvert Replacements/Repairs (South of Aylmer) Road 19 north of Port BUlWell Reconstruction Plank Road Rehabilitation - Vienna Road 23 Resurfacing (Road 4 to East Road) O.3km King George lift Bridge Structural Rehab. Beecroft Culvert Replacement Road Crack Sealing and Asphalt Patching Road Sign Replacements Land Purchase Municipal Drains Miscellaneous Capital Projects Bridge Replacement Reserve Allocation TOTAL PROPOSED CAPITAL BUDGET Capital Budget AIIocatlon (assuming 5% Capital Budget Increase) Difference Lenath Munlcloalitv (km) 6.3 Bayham $ 2,000,000 12.2 West Elgin $ 850,000 7.2 Malahide $ 500,000 Bayham $ 100,000 2.10 Bayham $ 350,000 0.3 Central Elgin $ 30,000 Central Elgin $ 800,000 Malahide $ 300,000 Various $ 300,000 Various $ 50,000 Various $ 75,000 Various $ 145,000 Various $ 100,000 NlA $ 200,000 $ 5,800,000 $ 5,820,035 $ 20,035 2008 Capital Projects Plan Elgin Manor Jan-08 Description of Project 2008 2009 2010 2011 2012 Clad Wood Exterior 10 Door and wall Protection 10 10 10 Fence Reoair 15 Flooring 10 Furniture 10 10 10 10 Paintina 30 20 20 20 Parking Lot 10 Total 65 60 40 40 0 2008 Capital Projects Plan Terrace Lodge Description of Project 2008 2009 2010 2011 2012 Activation Kitchen 30 Additional Waik-In Freezer & Fridoe 30 Balcony Railinas 65 Buildina Automation Svstem 30 Card Access System 30 10 10 10 Caulking Exterior Windowsl Doors 25 Concrete Walks - Gazebos 40 60 Door Wall Protection 10 10 Elevator #2 (New Elevator) 800 Elevator Uporade 80 Fire Protection Upgrade - Sprinkler 380 Furniture Replacement 10 10 10 10 In ground Sprinkler Svstem 10 Main Surverv 25 Miscellaneous - Professional Fees 15 15 15 15 Upper Nurse Station 10 Nurse Call Uporade 90 Paint 20 20 20 20 Parking Lot Expansion 65 Roof (Replace Shinoles) 200 Window Replacement 25 25 25 25 Total 165 255 405 635 840 Jan-08 Notes: Activitation kitchen Card access system Main survery Upper nurse station $30 was allocated from the 2006 surplus $40 was inlcuded in the 2005 budget $20 was allocated form the 2006 surplus $45 was allocated from the 2006 surplus 2008 Capital Projects Plan Bobier Villa Description of Project 2008 2009 2010 2011 2012 Additional Rolling Shelvina Kitchen 15 Brick Repairs 15 Building Automation System 50 Dinina Room Upgrades 40 20 Door lWali Protection 20 10 Flooring I Carpet Replacement 15 Four Season Room 190 Furniture 10 10 10 10 Generator 600 Haliwav Flooring 40 Landscape I Sprinkler System 45 15 15 Miscelianeous Professional Fees 10 10 10 10 Nurse Cali Up-Grade 10 60 Paintina 20 20 20 20 Parking Lot Size & Lighting Imorovements 80 Power Supolv to Garaae 10 Repair Roof 300 Resident Security 20 10 Shade Structure (Secured Area) 20 Tractor Replacement 25 Window Replacement 20 20 Total 100 460 200 455 610 Jan-08 2008 Capital Projects Plan Administration Building Description of Project 2008 2009 2010 2011 2012 Accessibility Upqrades 180 100 100 100 Building Automation System Uparade 15 15 15 15 Buildinq Envelope Repairs 15 15 Building Improvements 100 100 100 100 Elevator Uparade 70 70 Fire Alarm Upgrade 80 Heat pump Replacements 30 30 10 10 Landscapinq & Trees 20 Lawn Sprinkler System 10 10 Miscellaneous Professional Services 15 15 15 15 Museum Windows 25 Office Eauipment 10 10 10 10 Paintinq 10 10 Parking Lot Lighting 50 Parking Lot Repair 90 Preventive Maintenance 50 50 50 50 Roof Repairs 20 Sanitarv Sewer Service 195 Stairwell Lighting replacement 10 Valve & Pipe Replacement 40 Total 220 620 425 565 230 Jan-08 2008 Capital Projects Plan Garage Buildings Description of Project 2008 2009 2010 2011 2012 Main Building Boiler Reolacement 75 Roof Reniacement - Main Area 75 Salt Storage Building fOriginal) Demolition 15 Miscellaneous 10 10 10 10 10 Revenue -35 -35 -35 -35 -35 Accumulated Revenue -70 -20 -30 -55 -5 Total -20 -30 -55 -5 -30 Jan-08 County of Elgin Proposed Capital Budget 2008 Ambulance Replacement Year 2008 Ambulance Replacment First Response Vehicle Cost Share with Sl. Thomas and Province Total Ambulance Replacment Balance in capital account is $306,671 2007 2006 o 130,000 130,000 o (92,000) (92,000) o 38,000 38,000 The County plans on purchasing one vehicle in 2007 and two vehicles in 2008. 2005 2004 o 130,000 55,000 o (116,008) o 68,992 County of Elgin Ambulance Equipment - Capital 2008 Proposed Budget Ambulance Equipment Replacement - as per contract 2008 2007 2006 2005 2004 75,000 15,000 15,000 25,000 50,000 Less: Sl. Thomas' share (24,000) (5,000) (5,000) (10,310) (20,620) Total 51,000 10,000 10,000 14,690 29,380 The 2007 capital account balance is $36,358 From May 22, 2007 " , "THAT the necessary funds be set aside over a five-year life span for the next purchase of defibrillators," County of Elgin Financing Proposed Budget 2008 Year 2008 2007 2006 2005 2004 2003 Financing - Budget 1,011,932 1,011,932 1,011,932 1,011,932 1,011,932 1,011,932 Compliance Premium - Elgin Manor 339,998 339,998 339,998 339,998 339,998 56,666 Total 1,351,930 1,351,930 1,351,930 1,351,930 1,351,930 1,068,598 The compliance premium is received on a monthly basis from the Ministry of Health. These dollars will be applied to the building project. Bank loan balance at December 31, 2007 - $2,000,000 Interest charges to November 30, 2007 - $109,181 County of Elgin Vehicle Replacement 2008 Proposed Budget Budget 2008 7000 2007 7000 Balance in the account is currently $18,155 2006 2005 o 7,000 2004 7,000 Coounty of Elgin Information Technologies - 2008 Proposed Capital Budget New Equipment Admin - server room Shedden Bobier Villa HP StorageWorks Ultrium 1840 Tape drive Colour duplex printer New computer for A Atkinson (Pat V req) New computer for Magnolia Charting Room New computer for Lower Nursing (Rhonda req) Digital Photo System (Harley req) Terrace Lodge HR Replacement Replace PC with < 1 GHz Processor 6 x 500 MHz (was 13) 1 x 733 MHz (was 1) 3 x 800 MHz (was 7) Hardware Replacement New/Replacement workstations (5) Hardware Replacement New/Replacement switches (1) Hardware Replacement New/Replacement laptop (1) Hardware Replacement New/Replacement printers (2) Hardware Replacement Library barcode scanners (5) Hardware Replacement APC UPS replacements Hardware Replacement Monitor replacements (5) 9,180.00 2,700.00 1,296.00 1,296.00 1,296.00 5,400.00 21,168.00 21,168.00 16,848.00 1,296.00 9,072.00 27,216.00 27,216.00 6,480.00 2,700.00 1,620.00 4,320.00 2,430.00 3,834.00 1,620.00 23,004.00 23,004.00 71,388.00 County of Elgin Photocopier Replacements 2008 Proposed Budget Replacement of photocopiers 2008 2007 25,000 25,000 2008 Capital Projects Plan Health Unit Description of Project 2008 2009 2010 2011 2011 Total 0 0 0 0 0 COUNTY OF ELGIN Contract Status As of January 11,2008 Contract 2660-05-01 2660-05-03 2660-05-04 2660-05-05 2660-05-08 2660-06-04 2660-06-05 2660-06-06 2660-06-07 2660-06-08 2660-07-01 2660-07-02 2660-07-03 2660-07-06 2660-07-07 2660-07-08 2790-02-01 2800-01 2800-04-02 2830-04-01 2830-06-01 2840-01 5000-07-01 5780-06 5780-07- 5800-03-02 5910-05-01 5910-05-02 5910-05-03 5910-05-04 5910-06-02 5910-06-03 5910-07-01 5910-07-02 5910-07-03 5920-04-06 5920-05-01 5920-05-02 5920-05-06 5920-05-09 5920-05-13 5920-06-03 5920-06-04 5920-07-01 5920-07-02 5920-07-03 5920-07-04 5920-07-05 5920-07-06 5920-07-07 5920-07-08 5920-07-09 5930-03-01 5930-03-05 5930-06-02 5930-06-03 5930-06-04 Garage Heat Pump Replacements - Admin Mise Professional Services - Admin Office Improvements - Admin Accessibility Upgrades - Admin Renovations for Warden/AdminfTourism - Admin Office Equipment - Admin Painting - Admin Renovation for EDO - Admin Committee Room #2 - Admin Graham Scott Enns Office Renovations Asbestos Report 2007 - Admin Asbestos Report 2007 - Garage Washroom Modifications - Admin Emergency Generator Control Panels - Admin Corporate Display Board - Admin Mise Emergency Repairs - Museum Ambulance Replacement Ambulance Equipment Emergency Response Vehicle Emergency Measures - JEPP Vehicle Replacement Photocopiers IT - Hardware IT - Hardware Library Accessibility Door and Wall Protection - EM Painting - EM Nurse Call Upgrade - EM Resident Security Improvements - EM Sprinkler System - EM Resident Outside Walkways - EM Tuck Shop Flooring - EM Asbestos Report 2007 - EM Gazebo - EM Magnetic Locks - TL Air Handling Units - TL Dining Lounge for Secured Residents - TL Lighting in Visitor Parking - TL Painting - TL Resident Security Improvements - TL Front Lobby - TL Resident Room Lighting - TL Furniture Replacement - TL Asbestos Report 2007 - TL HVAC Upgrade - Lobby Reception - TL lnground Sprinkler System - TL Miscellaneous Prof Fees - TL New Fire Alarm Panel- TL New Elevator - TL Activation/Nurse Room Modifications - TL Main Dining Rm Servery Improvements - TL DoorMfall Protection - BV Painting - BV Nurse Station Refurbish - BV Resident Security - BV Beds - BV Prolect Budaet s 146,746.75 80,000.00 45,000.00 75,000.00 220,000.00 215,000.00 10,000.00 10,000.00 20,000.00 20,000.00 45,000.00 15,000.00 15,000.00 130,000.00 30,000.00 25,000.00 4,000.00 571,518.88 216,356.00 55,000.00 7,764.38 56,600.00 25,000.00 120,000.00 71,908.00 100,000.00 20,000.00 40,000.00 90,000.00 15,000.00 30,000.00 80,000.00 10,000.00 15,000.00 20,000.00 15,000.00 220,000.00 41,400.00 40,000.00 60,000.00 40,000.00 75,000.00 55,000.00 10,000.00 15,000.00 80,000.00 10,000.00 15,000.00 85,000.00 250,000.00 30,000.00 20,000.00 30,000.00 60,000.00 45,000.00 50,000.00 225,000.00 ContractStatus Actual Costs to Oat. Remalnlna project budaet s 124,258.71 (713.00) 46,110.69 196,502.05 115,836.23 1,665.82 5,169.04 7,334.27 8,125.98 3,000.00 14,915.00 15,000.00 115,924.65 15,890.78 25,000.00 2,261.00 306,671.19 36,358.32 19,783.50 935.95 18,154.99 3,637.71 4.81 4,226.97 43,803.83 20,000.00 44.12 1,875.71 2,092.67 4,671.46 5,240.19 4,764.00 15,000.00 3,351.85 (8,329.86) (8,135.49) 27,922.14 1,337.62 19,427.16 (9,871.28) 20,109.84 (76.40) 15,000.00 (1,513.01) (754.28) 6,834.00 45,812.50 197,226.86 8,000.50 20,000.00 15,394.19 164.47 14,841.05 242.34 43,698.08 Page 1012 COUNTY OF ELGIN Contract Status As of January 11, 2008 Contract 5930.07.01 5930.07-02 5930.07-03 6000-01 6090-04-02 6090-05-02 6090-06-01 6090-06-03 6090-06-04 6090-07-01 6090-07-02 6090-07-03 6090-07-04 6090-07-05 6200-03-01 6200-03-03 6200-06-02 6200.06-03 6200-07-01 6210.01 6220-06.02 6220-06-05 6220-07-01 6240-07-01 6250-07-01 6250.07-02 6250-07-03 6250-07-04 6250-07-05 6250-07-06 6250-07-07 6250-07-08 6250.07-09 6250.07-10 6260-07-01 6290-05-01 6290-06-04 6290-06-05 6290-06-06 6290-07-01 6290-07-02 6290-07-03 6300-01 6330-06-01 General Store ~ BV Asbestos Report 2007 - BV Mise Professional Fees Bridge Replacement Rail Road Crossing Improvements (PSTR - Rd 4 Signals Rd 48) Road 4 Sunset Road Rehabliitation - COMRIF 11493 Mise Engineering Services (Rd 24 EA, Bridge Inspect) Avon Dr & Putnam Rd Sightline Improvements Miller Road Curb, Gutter and Drainage at School Glen Erie Line - Slope Failure Furnival Road Slope Repair Road Crack Sealing Miscellaneous Capital Projects Transportation Master Plan Road 7 Construction Road 42 Relocation John Wise Line Road Slope Repair Talbot Line Rehabilitation Road 18 OS Treatment - (119 to Southdel Dr) land Purchase Road 18 Paved Shoulder at 401 Overpass Road 26 Resur1acing (25 to RR Tracks) Road 48 Resur1acing (Rd73 to Rd 47) plus edge repair Rd 8 Shoulder Graveling (401 to Thames R) plus Berm removal Road 45 Thin Cold Mix Overlay (Rd 4 to Rd 28) Road 40 Thin Cold Mix Overlay (Hwy 3 to Glencolln Line) Road 46 Thin Cold Mix Overlay (Hwy 3 to Best Line) Road 2 Thin Cold Mix Overlay (103 to West Lome) Road 6 Thin Cold Mix Overlay (Blacks Rd to 103) Road 52 Thin Cold Mix Overlay (74 to 73) Rd 8 Thin Cold Mix Overiay(Currie to 401 plus Bus Entrances) Rd 37 Thin Cold Mix Overlay (Avon to Ox1ord Line) Rd 55 Sur1ace Treatment (Tunnel to Lakeshore) Sparta Line Thin Cold Mix Overlay Road Sign Replacements New Sarum Bridge - COMRIF 13840 Beecroft Culvert Replacement Engineering Port BUN/ell/Jamestown Bridge Repairs Bridge Deck Condition Surveys King George Uft Bridge - Mechanical Graham Road Culvert Lining (42 S of Crinan Line) Black's Bridge - Rural Initiatives Municipal Drains Guide Rail 2800-04-01 Ambulance Bases 6030-05- Sewage Treatment Plant ContractStatus Actual Gosts to Remalnlna Project Proiect Budaet Date budaet 23,800.00 10,000.00 10,000.00 696,640.00 55,000.00 6,350,302.48 100,000.00 20,000.00 80,000.00 200,000.00 200,000.00 188,000.00 100,000.00 25,000.00 1,600,000.00 735,000.00 250,000.00 2,995,484.11 200,000.00 455,000.00 50,000.00 145,000.00 650,000.00 130,000.00 72,000.00 60,000.00 64,000.00 126,000.00 72,000.00 165,000.00 270,000.00 48,000.00 60,000.00 25,000.00 25,000.00 807,907.34 15,000.00 40,000.00 30,000.00 100,000.00 50,000.00 1,500,000.00 933,000.00 - 1,869,330.31 20,541.00 1,424,905.53. 20,541.00 3,294,235.84 9,634.34 10,000.00 10,000.00 501,468.69 7,192.09 (1,432,677.71) (5,205.02) 17,176.00 79,890.91 176,997.94 73,152.13 6,075.60 56,648.98 14,706.50 15,041.22 16,390.44 (5,346.06) 869,572.38 (10,937.94) 30,703.24 50,000.00 45,398.14 257,767.64 (113.29) 3,925.34 2,595.25 (1,757.27) 1,489.87 8,931.02 8,290.19 21,772.27 (7,777.52) 36,690.22 (2,488.88) 21,701.13 (507,373.23) 11,920.16 34,392.98 13,624.44 44,791.67 951.11 1,495,973.69 (26,445.06) (1,869,330.31) (1,404,364.53) (3,273,694.84) Page 20f2 CORRESPONDENCE - JANUARY 22. 2008 Items for Consideration 1. Enza Cancilla, Manager, Public Affairs, Hydro One Networks Inc., with an update on the Rodney Area Transformer Station (TS). (additional information available in Administrative Services) 2. Marion I. Koepke, City Clerk, City of Owen Sound, with a resolution supporting the One Cent NOW! Campaign concerning funding gained from the reduction of the GST to be transferred to municipalities for infrastructure projects. (ATTACHED) 3. Susan Greatrix, City Clerk, City of Waterloo, with a resolution: 1) requesting the Province of Ontario to fully exempt all Ontario municipalities from paying PST and that the savings realized be mandated to fund existing infrastructure renewal in local municipalities; 2) calling on the Provincial and Federal governments to re-examine how municipalities are funded in regards to infrastructure and to provide long-term sustainable infrastructure funding programs. (ATTACHED) 4. Federation of Canadian Municipalities with the invoice for 200S Membership. (ATTACHED) 5. Pat M. Madill, Regional Clerk, Durham Region, with a resolution asking the Federal Government to revamp the criteria for Employment Insurance benefits to ensure that Ontario workers are eligible for benefits under the program. (ATTACHED) 6. Cahl Pominville, Clerk, North Grenville, with a resolution requesting the Provincial Government to commit 1/Sth of the current S% Provincial Sales Tax to municipalities to fund municipal infrastructure programs. (ATTACHED) Hydro One Networks Inc. 483 Bay Street Soufh Tower, 8th Floor Toronto, Ontario M5G 2P5 www.HydroOne.com Tel: 416.345.5892 Fax: 416.345.6984 Enza Cancilla Manager Public Affairs hydro<3 one Warden Lynn Acre 450 Sunset Drive St. Thomas, ON N5R 5Vl U~,. ,'''' . . L_~ 'v J: :q December 10, 2007 -IL . Dear Warden Acre: i',.' ii'}c,. Re: Rodnev Area Transformer Station (TS) As you are aware, Hydro One is conducting a Class Environmental Assessment to construct a new transformer station in the Chatham-Kent and West Elgin area. A number of residents have raised concel11S regarding the project and I understand many of these have also been communicated to your office. Let me assure you that Hydro One is committed to an open and transparent consultation process and is working to address resident concems. There will be additional opportunities for public input as we move through the selection of a prefened site. Please allow me to update you on the status of the project and outline our response to the issues being raised by area residents. Currently, our project team is assessing alternative options for the new transformer station. Once Hydro One has evaluated these options and identified a prefened site, we will hold our second Public Information Centre (PIC) in the community. You will be notified of this date oncc it is confirmed, likely in carly 2008. We will also advertise in the local newspaper, distribute an invitation via Canada Post admail, as well as mail notices to those individuals that have registered at the PIC or who have written or called us. Typically, we also meet with immediately adjacent neighbours to explain the proposed plan and understand any concellls they may have. As part of the Class EA proccss the public, government agencies and other stakeholders will have an opportunity to comment on Hydro One's Environmental Study Report (ESR) for Rodney TS. We will provide notice that the document is available for a 30-day review period and explain the process for providing comments. If no concerns are expressed during the 30-day review period, the project is considered to be acccptable. The final ESR is filed with the Ministry of the Environment and approval is granted. If concellls are expressed during the 30-day review period, Hydro One will attempt to resolve them to complete the EA proccss. If Hydro One cannot satisfy all of the concelllS, a stakeholdcr may submit a "bump-up" request for an Individual EA of the proposed undertaking. Hydro One will then consider whether a re-designation of the project is appropriate, and send its response, the draft ESR and the individual's bump-up request to the Minister of the Environment for a decision as to whether or not the project requires an Individual EA or if the project should be approved as proposed. Listed below are concems that residents have raised, as well as our response. I hope you find this information useful. Health. Safety and Environmental Issues Health and safety issues, pmticularly electtic and magnetic fields (EMF) are often concellls that Hydro One faces when building a transmission facility. In addressing health issues, Hydro One looks to the scientific hydro<:s' one expeltise of organizations such as Health Canada and the World Health Organization to assess the scientific studies and provide advice and guidance. Health Canada monitors scientific research on EMF and human health as pmt of its mission to help Canadians maintain and improve their health. Research shows that the strongest EMF around a transfOlmer station comes from the transmission lines, not the station itself. The field strength decreases rapidly with distance. To date, Health Canada has concluded that there is no convincing scientific evidence that indicates a health tisk related to proximity of a transfOlmer station. Please refer to our website: http://www.hvdroonenetworks.com/enlenvironment/emf for links to Health Canada, the World Health Organization and other sources of infOlmation on this subject. For your information, I have enclosed infOlmation on EMF. Emissions associated with transformer stations include noise and storm run off. TransfOlmer noise is readily mitigated by controls. Noise levels attenuate quickly with distance from the transfOlmers. Any leakage or accidental release of oil from station equipment is controlled by on site containment facilities. There will be no discharges from the station property. Both storm runoff discharge and noise levels are subject to approvals under the Ollfario Water Resources Act and the Environmental Protection Act. An Emergency Response Plan will be prepared in advance of station start up. Every transformer station is equipped with an Emergency Response Plan to ensure timely and effective response to various emergencies including spills, fires and injmies. Need for a New Transformer Station As you may be aware, this area is served by St. Thomas TS and Kent TS. St. Thomas TS has reached its end of life. A number of residents have received copies of Hydro One's "Distlibution Area Study for St. Thomas TS to Kent TS." I have included a copy of this study, for your infOlmation. Some residents believe that refurbishing St. Thomas TS is more advantageous then constructing a new transfOlmer station. Hydro One's system planning staff have studied the options and concluded that building a new transfOlmer station is a more desirable option then refurbishing St. Thomas TS. A new transformer station in the Chatham- Kent and West Elgin area will offer a number of benefits both from a system and community perspective: · Provides improved reliability because it will be located closer to the load centre, where power is in most demand · Improves the ability to transfer loads, formerly supplied by St. Thomas TS, between Rodney TS and Kent TS · Reduces the length of the disttibution feeder lines in the area and the risk of outages from the lines that cUl1'ently run between St. Thomas TS and Kent TS · Reduces losses, which fulfils a Conservation and Demand Management directive that was committed by the Ontario Govemment, the Ontario Power Authotity, the Ontmio Energy Board and Hydro One . Least costly option for Ontmio ratepayers Land and Property Issues As you know, Hydro One's proposed Rodney TS is not subject to Provincial Planning Act approvals. We have clarified with residents that the station would not affect zoning in the area. The purpose of the proposed transformer station is not to attract industlial growth, but to increase the capacity and reliability of power supply to Hydro One customers, including existing agticultural operations and local residences. We hydro<:S- one have advised concerned residents that any future business developments would continue to be subject to municipal zoning bylaws. The plimary use of the land sUlTOunding the transfOlmer station is likely to remain aglicultural. The station will operate remotely and will be visited only occasionally by maintenance staff. Consequently, there will be minimal traffic and disruption to area residences once the station is placed in service. In our expelience, transfOlmer stations do not affect propelty values. Typically impacts occur during the construction phase of the transfOlmer station. Once this phase is complete, there is no evidence of a decrease in propelty values. Stray Voltage A concem that is particularly relevant to agricultural land is stray voltage. I have enclosed infOlmation on this topic from our website, as well as information from the Ministry of Agricultural, Food and Rural Affairs. I also suggest that you visit the Ontmio Energy Board website, to leam more about their farm stray voltage consultation initiative: http://www.oeb.gov.on.ca/htmllenlindustryrelations/ongoingproiectsfmmstrayvoltage.htm I hope this infOlmation will assist you to address comments and concerns from local residents. Please do not hesitate to contact me with any questions or concems. Or you can contact Marylena Stea, Community Relations Officer at 416-345-5706, or by email atmarvlena.stea@HydroOne.com. Sincerely, c7jf~;L;j( Enza Cancilla Manager, Public Affairs Ene. Cc: Mark McDonald, CAO Marylena Stea, Hydro One Networks ~ ~ O!Q~!1S3ulul "WHEREAS a recent gathering on the steps of Parliament in support of the One Cent NOWI Campaign took place as an expression of support for transferring the equivalent of one cent of the GST to municipalities across the nation, and WHEREAS in recent years the Federal and Provincial governments have downloaded costs to municipalities and reduced funding in areas of infrastructure to municipalities making the request for COMRIF funding competitive, and WHEREAS the Federal government, effective January 1, 2008 has reduced the GST to 5%, and WHEREAS It Is felt by the One Cent NOWI Campaign that lost capital that would have been gained from the GST could be regained and distributed to municipalities for infrastructure projects and would deliver about 5 billion dollars per year to municipalities from coast to coast to coast, NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of The Corporation of the City of Owen Sound hereby supports the One Cent NOWl Campaign, and further THAT funding gained from the One Cent NOWI Campaign be disbursed to municipalities to support local infrastructure, and further THAT this resolution be forwarded to Prime Minister Steven Harper; The Honourable Jim Flaherty, Federal Minister of Finance; the Honourable Lawrence Cannon, Minister of Transportation, Infrastructure and Communities; Larry Miller, M.P., Bruce-Grey-Owen Sound; and the Federation of Canadian Municipalities, seeking their support of the efforts of municipalities in gaining funding toward local infrastructure, and further THAT this resolution be copied to Premier Dalton McGuinty; The Honourable Dwight Duncan, Provincial Minister of Finance; The Honourable David Caplan, Minister of Public Infrastructure Renewal; the Association of Municipalities of Ontario; Bill Murdoch, M.P.P., Bruce-Grey-Owen Sound; and Mayor David Miller, City of Toronto, and further THAT this resolution be copied to Stephane Dion, Leader of the Federal Opposition Party and John Tory, Leader of the Provincial Opposition Party, and further THAT this resolution be circulated to all municipalities in Ontario through an AMO broadcast seeking support of municipalities to gain funding for local infrastructure projects." Contact Information: Marion I. Koepke, C,M.O. City Clerk City of Owen Sound 808 2nd Avenue East Owen Sound. Ontario N4K 2H4 Phone (519) 376-1440 ex 221 Fax (519) 371-0511 E-mailmkoepke1i:e-owensound.com DISCWMER This material is provided under contract as a paid service by the originating organization and does not necessanly reUect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents THE CITY OF I~ -=1 Waterloo RESOLUTION OF THE COUNCIL OF THE CORPORATION OF THE CITY OF WATERLOO December 17, 2007 RE: Provincial Sales Tax Exemption for Municipalities "WHEREAS the City of Waterloo is one of many Ontario municipalities with existing infrastructure renewal funding needs, currently estimated at over $156 million for the City of Waterloo; AND WHEREAS the Government of Canada has seen fit to exempt all municipalities in Canada from paying the Goods and Services Tax ("GSr) resulting in a $1.2 million per year benefit to the City of Waterloo; AND WHEREAS the City of Waterloo pays approximately $700,000.00 per year in Provincial Sales Tax ("PSr). THEREFORE BE IT RESOLVED THAT: 1) the Council of The Corporation of the City of Waterloo request the Province of Ontario to fully exempt all Ontario municipalities from paying PST, with the understanding that the savings realized be mandated to fund existing infrastructure renewal in local municipalities; 2) that this resolution be forwarded to: the Prime Minister of Canada, Minister of Finance, Minister of National Revenue, Minister of Transport, Infrastructure &Communities, Minister of Public Works & Government Services and Minister of Public Safety the Premier of Ontario, Minister of Public Infrastructure Renewal, Minister of Finance, Minister of Revenue, Minister of Transportation and Minister of Municipal Affairs & Housing Association of Municipalities of Ontario, Federation of Canadian Municipalities, all Members of Provincial Parliament, all Members of Parliament, all local municipalities including the Region of Waterloo all municipalities in Ontario with a request that those municipalities endorse the City of Waterloo's resolution and forward their endorsement to the Prime Minister of Canada, Minister of National Revenue, Minister of Transport, Infrastructure and Communities, Minister of Public Works and Government Services and Minister of Public Safety and the Premier of Ontario, Minister of Public Infrastructure Renewal, Minister of Finance, Minister of Revenue, Minister of Transportation and Minister of Municipal Affairs and Housing." CARRIED UNANIMOUSLY For further information, please contact Susan Greatrix, City Clerk The Corporation of the City of Waterloo 100 Regina Street South, Waterloo, ON N2J 4A8 Telephone: 519-747-8705 Fax: 519-747-8510 E-mail: sgreatrix@city.waterloo.on.ca THE CITY OF I;:..: -=1 Waterloo RESOLUTION OF THE COUNCIL OF THE CORPORATION OF THE CITY OF WATERLOO December 17, 2007 RE: Infrastructure FundinQ "WHEREAS towns and cities are where the peopie of Canada work and live and their iong term sustainability is at risk without an adequate infrastructure; AND WHEREAS provinciai and nationai economic prosperity is inextricabiy linked to the weii being and prosperity of towns and cities; AND WHEREAS public ownership of infrastructure has shifted over the past 50 years away from the federal and provincial governments to become an increasing responsibility for municipal governments such as the City of Waterloo; AND WHEREAS the City of Waterloo requires revenues that grow with the economy in order to contribute to the sustainability of its infrastructure; AND WHEREAS the Council of the City of Waterloo has introduced a number of initiatives such as ten-year capital pianning, continuous improvement, public private partnerships and a proposed capital investment contribution as the City's efforts to address the infrastructure deficit; AND WHEREAS the City of Waterloo has determined that its municipal infrastructure deficit is approximately $160 million over the next ten years; AND WHEREAS the City of Waterloo's infrastructure deficit would require a one time municipal tax increase of 40% to be fuily funded; AND WHEREAS property taxes, for the most pari, is a very regressive tax not based on economic growth, income or ability to pay; AND WHEREAS there is just a single taxpayer paying taxes to the different levels of government; AND WHEREAS, on average, municipalities coiiect eight cents of every doiiar of total government coiiected taxes for the services they provide; AND WHEREAS there are federal and provincial surpluses projected over the next number of years; THEREFORE BE IT RESOLVED THAT: 1) the Council of The Corporation of the City of Waterloo caiis upon the Provincial and Federal governments to re- examine how municipalities are funded in regards to infrastructure and work together with a view to providing long term and sustainable infrastructure funding programs to assist the City of Waterloo and ail upper, lower and single tier municipalilies in addressing their infrastructure roles and responsibilities; 2) copies of this resolution be forwarded to the Prime Minister of Canada, the Premier of Ontario, Federal and Provinciai Ministers of Finance, Provincial Minister of Public Infrastructure Renewal, Federal Minister of Transportation, aii Members of Parliament, aii Members of Provincial Parliament, the Association of Municipalities of Ontario (AMO), the Federation of Canadian Municipalities (FCM) and the Big Cities Mayors' Caucus of FCM; 3) aii municipalities be encouraged to pass motions supporting this resolution and forward to their relevant federal and provincial representatives." For further information, piease contact Susan Greatrix, City Clerk The Corporation of the City of Waterloo 100 Regina Street South, Waterloo, ON N2J 4A8 Telephone: 519-747-8705 Fax: 519-747-8510 E-mail: sgreatrix@city.waterloo.on.ca CARRIED UNANIMOUSLY FCM Federation of Canadian Municipalities Federation canadienne des municipalites 24, rue Clarence Street, Ottawa ON KIN 5P3 . Tel. (613) 241-5221 . Fax (613) 241-7440 Mr. Mark G. McDonald County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Canada Invoice no de Facture: Invoice Date de Facture: 502 12/20/2007 I,' " "2008 ,. ~ Item! Description Amount/Montant Membership Fee for Apr1l1/0B to March 31/09/ Frais de cotlsation du 1" avrll200B au 31 mars 2009 $5,910.43 Municipal Dues Calculated with a base fee of $100.00 plus per capita fees of $5,81O.43(fee population of 49,241 x 11.80 cents). . Total amount / Montant total: $5,910.43 Paid Amount / Montant DaVe: $0.00 Balance due /Montant dfi : $5,910.43 Please include a copy of this invoice with your payment. Vcuillez retourner une copie de Ia facture avec votre paiement. Thank Y ou/Merci FCM F~Jention of Canadian Munkipalitin F<!'derationc:m:Idiennedesmunkipllites CITIES AND COMMUNITIES - LARGE AND SMALL, URBAN AND RURAL - ARE THE HEART OF CANADA AND THE ENGINES THAT DRIVE OUR ECONOMY. Yet today cities and communities across Canada struggle with worn-Qut inrrastmcture, deteriorating services, and lost opportunities are undermining their ability to maintain the quality of life of their residents. Together, our next challenge is long-tenn federal funding to fix the $123-billion municipal infrastructure deficit, and we invite you to be part of the solution. Municipal governments will continue to face significant challenges in the coming years. Alone it would no doubt be an uphill battle, but together we have the power to meet those challenges. Thank you for joining the fight to protect your municipality. Enclosed is the invoice for your 2008/2009 membership in the Federation of Canadian Municipalities. The FClvl's annual fees are only $0.118 cents per capita. Recent successes, like the 100% GST refund and a share of the federal gas tax alone are paying a return on your investment in FCM exceeding $75.00 per capita. Numbers like these clearly demonstrate what we can accomplish when we stick together and speak as one. That voice is from the most trusted and recognized national association on parliament hill today. It is the voice of the FCM. Since 1901, the Federation of Canadian Municipalities deals with these challenges on your behalf as the national voice of municipal governments. And because the FCM has consistently delivered value for money, membership has grown to more than 1,650 municipal governments representing over 87% of Canada's population. Should you require more information, please don't hesitate to contact Brigitte Gauthier, Membership Supervisor, Federation of Canadian Municipalities at 613-907-6273, or bgauthier@fcm.ca. Be heard! Renew your membership in the FCM today! LES VILLES ET LES COLLECTIVITES - GRANDES COMME PETITES, URBAINES ET RURALES- SONT AD ClEUR DE LA PROSPERITE DU CANADA ET CE SONT LES MOTEURS QUI FONT RODLER NOTRE ECONOMIE. Pourtant, les vilJes et les collectivites du Canada sont actuellement aux prises avec des infrastructures delabrces, des services qui se deteriorent et des perspectives perdues qui l1uisent a leur eapacite de maintenir 1a qualite de vie de leurs residents. Collectivement, notre prochain deft consistera a obtenit un financement federal a long terme pour regler Ie deficit des infrastructures municipales de 123 milliards de dollars, et nous vous invitons a faire partie de la solution. Au cours des prochaines annees, les gouvernements munieipaux continueront de faire face a des defts importants. Individuellement, ee serait sans aucun doute une tdche trcs ardue, mais ensemble nous sommes capables de relever ees defts. lvferci de vous etre joints a la lutte en vue de proteger votre municipalite. V ous trouverez ci-joint la facture de votre cotisation a la Federation canadienne des municipalites pour 2008-2009. La cotisation annuelle it la FCM est de seulement 0,118 cents par habitant. A elles seules, nos recentes vietoires, comme Ie remboursement a 100 p. cent de la TPS et une part de la taxe federale sur l'essence, vous offrent un rendement sur votre investissement dans la FCM qui depasse 75 $ par habitant. De pareils resultats demontrent clairement ce que nous pouvons accomplir lorsque nous nous mobilisons et que nous parlons d'une seule voix. Cette voix est celIe de I'association nationale la plus fiable ct la plus reconnue sur la colline du Parlement aujourd'hui. C'est la voix de la FCM. Depuis 1901, la Federation canadienne des municipalites reJ(:ve ces defts en votre nom it titre de voix nationale des gouvernements municipaux. Et parce que la FCM vous a toujours donne un excellent rendement pour votre argent, Ie nombre de nos membres est passe a plus de 1 650 gouvemements municipaux, representant plus de 87 p. cent de la population du Canada. Pour plus de precisions, n'hesitez pas a communiquer avec Brigitte Gauthier, responsable de l'adhesion, Federation canadienne des municipalites, au 613-907-6273, ou bgauthier@fcm.ca. Faites-vous entendre! Adherez it la FCI\I des aujourd'hui! Veuillez agreer l'exJlression de mes sentiments les meilleurs. Sean K. Kelly Manager - Membership, Events and Corporate Access Gestionnaire - Adhesion, evenements et accos corporatif T: 613-907-6235 E: skelly@fcm.ca 24 rue Clarence Street, Ottawa, Ontario KIN 5P3 T: 613-241-5221 F: 613-244-1500 www.fem.ea The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 .Fax: 905-668-9963 E-mail: clerks@reglon.durham.on.ca www.reglon.durham.on.ca . Pat M. Madill, AM.C.T., CMM I Regional Clerk "Service Excellence for our Communities" , ti ;'. :'- ~ - ..~ \. December 14, 2007 The Right Hono~bl~ Harper Prime Minister' . . ./ House.of Commons /' /-Elttawa, ON K1A OA6 / 1';:, Co. Il ," 07 w'--v : ,) i 1.\ ('\'1;:; RE: EMPLOYMENT INSURANCE ELIGIBILITY AND LINKS TO INCREASED POVERTY (2007-15-11) Dear Prime Minister, please be advised the Health & Social Services Committee of Regional Council considered the above matter and at a meeting held on December 12, 2007 Council adopted the following recommendations of the Committee: "WHEREAS Employment Insurance was historically implemented as insurance against unemployment and, even though Employment Insurance rates deducted from employees have continued to incre~se, changes to eligibility criteria has substantially reduced the percentage of workers who can access Employment Insurance when they become unemployed; and WHEREAS in 2006 less then 27% of unemployed people in Ontario were eligible for Employment hlsurance, compared to over 80% who were eligible in 1989; and WHEREAS eligibility has shifted away from poor families, resulting in those with the lowest income being the most severely affected by the changes in criteria; and . . WHEREAS a recent study by economists Monica Townson and Kevin Hayes has snown that two out of three working women who pay into Employment Insurance don't receive a single penny in benefits if they lose their jobs, and only 4 in 10 employed men will qualify for benefits if they become unemployed; and WHEREAS a recent report from UNICEF reported one in six Canadian children are living in poverty, a rate that is 20% higher today than in 1989; and WHEREAS under cUlTent rules the system penalized the unemployed in Ontario given that in 2004, only 26% of unemployed Ontarians were eligible for Employment Insurance,. compared with 44% in Quebec, 58% in Nova Scotia and 79% in Newfoundland; and .. WHEREAS there seems to be a correlation between decreased eligibility for Employment Insuran'ce and increased Ontario Works case loads; and @ 100% Post Consumer Page 2 Employment Insurance Eligibility WHEREAS municipalities are responsible for 20% of the costs of Ontario Works benefits and 50% of the administration costs; and WHEREAS a significant recession will greatly increase the already over burdened local property taxpayer to fund social assistance costs; and WHEREAS the media has reported the Federal government's Employment Insurance surplus is $51 billion; THEREFORE BE IT RESOLVED that the Federal Government revamp the criteria for Employment Insurance to ensure Employment Insurance acts as it was designed to be which is an insurance program to assist during periods of unemployment, and that the Premier of Ontario be called upon to advocate on behalf of Ontario and the municipalities of Ontario to ensure that Ontario workers are eligible for benefits under the Eniployment Insurance program; and BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to the Prime Minister of Canada, Premier of Ontario, all . opposition party leaders, AMO, OMSSA, all Ontario municipalities, alPHa a SC." Pat M. Madill, MCT, CMM I Regional Clerk PMM/daj c: The Honourable Dalton McGuinty, Premier The Honourable Jim Watson, Minister of Health Promotion Mr. J. Tory MPP, Leader of the Ontario PC Party and Leader of the Official Opposition Mr. H. Hampton, leader of the Ontario New Democratic Party Ms. L. Stewart, Executive Director, Association of local Public Health Agencies Ms.L. Reed, Chief Executive Officer, Social Housing Services Corporation AMO Ms. K. HeinE!ck, Executive DireCtor, OMSSA aIIQ.Iltl:lri()..I11LJni.c;jQgJjti.es...~_ Dr. H. Drouin, Commissioner of Social Services A North z/ Grenville December 18, 2007 To: All Ontario Municipalities The Council of the Municipality adopted the following Resolution at their Council Meeting of December 10, 2007: WHEREAS Municipalities in the Province of Ontario continue to have problems funding existing and new infrastructure; AND WHEREAS fast growing Municipalities such as Norih Grenville face pariicular difficulty in financing new infrastructure initiatives as existing infrastructure funding programs are focused predominantly on rehabilitation or replacement of existing infrastructure; AND WHEREAS under the Constitution of Canada, the Provincial Government has the authority and responsibility for Municipal issues, including the funding and financing of Municipal infrastructure programs; NOW THEREFORE BE IT RESOL VED THA T the Municipality of Norih Grenville requests thatthe Government of the Province of Ontario commit 1/8th of the current 8% Provincial Sales Tax to Municipalities to fund Municipal Infrastructure Programs; AND FURTHER THA T this resolution be forwarded to the Hon Dalton McGuinty, Premier of Ontario, Rt. Hon Steven Harper, Prime Minister of Canada, Hon. Dwight Duncan, Minister of Finance (Ontario), Hon. Jim Flaheriy, Minister of Finance (Federal), Bob Runciman, Leader of the Opposition, Howard Hampton, Leaderof the Ontario NDP, Gord Brown, M.P. and John Tory, Leader of the PC Pariy of Ontario, and to all Municipalities in the Province of Ontario for consideration and endorsement. Please present this Resolution to your members of Council for their consideration and endorsement. Yours truly, Cahl Pominville Clerk cpominville@northgrenville.on.ca MUNICIPALITY OF NORTH GRENVILLE 285 County Road 44, Box 130 Kemptville, ON KOG 1JO T 613-258-9569 Ext. 110 F 613-258-9620 www.northgrenville.on.ca CORRESPONDENCE - JANUARY 22. 2008 Items for Information (Consent Aqendal 1. Carllsenburg, President and Chief Administrative Officer, Municipal Property Assessment Corporation, with details of the 2008 funding requirements for MPAC. (ATTACHED) 2. Norma I. Bryant, Clerk, Municipality of West Elgin; Ken Loveland, Clerk Treasurer Administrator, Municipality of Dutton/Dunwich; Lynda Millard, Clerk, Municipality of Bayham; supporting the County of Elgin's resolution opposing the creation and installation of community mailboxes. (ATTACHED) 3. Moya Greene, President, Canada Post, concerning rural mail delivery. (ATTACHED) 4. Premier Dalton McGuinty, Premier of Ontario, acknowledging Council's resolutions regarding 1) a tire rebate program and 2) pesticide use. 5. Association of Municipalities of Ontario, Member Communication ALERT, "House of Commons Motion calls for Permanent Federal Gas Tax Funding for Municipalities". (ATTACHED) 6. Hon. George Smitherman, Minister of Health and Long-Term Care, announcing the increase to the 2008 planned grant funding for land ambulance. (ATTACHED) 7. William Shurish, Executive Director, Quad County Support Services, thanking County Council for the grant of $2000.00. (ATTACHED) 8. Tony Woolgar, Chief Executive Officer, South West Local Health Integration Network (LHIN), announcing the approved new funding allocations for 2008/09. (ATTACHED) 9. Nancie J. Irving, Clerk, Town of Aylmer, with copy of correspondence to the City of Waterloo supporting their resolution concerning cosmetic use of pesticides. (ATTACHED) 10. Norma I. Bryant, Clerk, Municipality of West Elgin; Denise McLeod, Deputy Clerk, Township of Southwold; R. Millard, C.A.O.lClerk, Township of Malahide; supporting Council's resolution encouraging the Province of Ontario to maintain the Elgin County Court House as a functioning Court facility. (ATTACHED) 11. Hon. Dwight Duncan, Minister of Finance and the Hon. Jim Watson, Minister of Municipal Affairs and Housing, with Memo concerning information regarding the Ontario Municipal Partnership Fund 2008 and the 2008 Stable Funding Guarantee Notice for the County of Elgin. (ATTACHED) @1paC.. MUNICIPAL PROPERTY ASSESSMENT CORPORATION December 11,2007 County of Elgin Attention: Treasurer 450 Sunset Drive St. Thomas, ON N5R 5Vl Re: MPAC's 2008 Funding Requirements To assist in your budget planning, I am writing to provide details of the 2008 funding requirements for the Municipal Property Assessment Corporation (MP AC). MP AC continues to be one of lowest cost assessment jurisdictions in Canada, especially when living costs, wages and accommodation costs are taken into consideration. Over the last year, MPAC has continued to work hard to make productivity improvements. In addition, MPAC has: . inspected approximately 500,000 properties across the province - a 40 per cent increase compared to previous years; . added more than 56,500 properties to the assessment roll; . added an estimated $18.5 billion in new assessment to municipal rolls as a result of new construction; . delivered almost one million Propelty Assessment Notices to propetty owners; . continued to review Requests for Reconsideration (RfR) and appear at Assessment Review Board hearings; and . hosted more than 800 meetings as part of our Stakeholder Outreach Program. Office of the President and Chief Administrative Officer '1305 Pickering Parkway, Pickering, Ontario L 1 V 3P2 T: 905.837.6150 F: S05.831.0040 E: isenbuca@mpac.ca www.mpac.ca Form No L7050M 2008 Funding Requirements December 11, 2007 Page 2 of 3 Increase for 2008 To cover the increased costs projected for next year, MP AC's Board of Directors approved a 3.9% increase in MPAC's funding requirement for 2008. In addition to taking into account inflationary pressures including increased wages, benefits and operating costs, the Board approved funds to continue to build on the four key areas established as priorities back in 2005 - product quality, service delivery, productivity and communications. An impOltant focus in 2008 will be delivering an extensive training program to employees to ensure our organization is more customer- cenl1ic. Implementation of the recommendations made by the Ontario Ombudsman will continue in 2008. MP AC has taken action on all 20 of the recommendations that fall within its jurisdiction and completed 13 of them. MPAC will also deliver a full province-wide assessment update in 2008 for the 2009 through 2012 taxation years and will continue to inspect properties, add new assessment to municipal rolls and respond to customer enquiries in a timely way. We continue to consult with the Province and municipalities on the impact and cost of the changes introduced in last spring's provincial budget, including the move to a four-year assessment cycle with mandatory phase-in provisions. Under the Municipal Property Assessment CO/po ration Act, MPAC's funding requirements are apportioned to upper- and single-tier municipalities using a fOllliula that reflects the proportionate relationship of an individual municipality's assessed values and total property count to the totals for all municipalities in Ontario. These two indicators are averaged to reflect a 50% weighting for total assessed value and a 50% weighting for total number of properties. Municipalities will experience differing increases in their individual 2008 charges due to the changes in their assessments and property counts on the 2007 roll. Based on the preliminary data, the charge for your municipality will be approximately $663,936. The actual impact to your municipality will be confirmed in January 2008, following the return of assessment rolls. As in the past, municipalities will be required to remit their 2008 charges in equal, qumterly installments. Office of the President Gnd Chief Administrative Officer 1305 Pickef'ing Paf'kway, Pickering, Ontario L 1 V 3P2 T: 905.837.6150 F: 905.831.0040 E: isenbuc8:ITmpac.ca wvvw.mpac,ca Form No l7070M 2008 Funding Requirements December II, 2007 Page 3 on If you or your staff has questions, please contact: Mr. Arthur Anderson Director, Municipal Relations Telephone: 905 837-6993 Toll Free: 1 877 635-6722 ex!. 6993 E-mail: andersar(ciJ.mpac.ca Mr. Gerard Sequeira Director, Finance and Administration Telephone: 905837-6166 Toll Free: I 877 635-6722 ex!. 6166 E-mail: sequeige(ciJ.mpac.ca Yours truly, _/) 8'cJ ~:~,g ~ . President and Chief Administrative Officer Copy NIP AC Board of Directors Arthur Anderson Gerard Sequeira Office of the President and Chief Administrative Officer '1305 PlCkel'lng Parkway, Pickering, Ontario L 1 V 3P2 T 905.837.6150 F: 805.8310040 E: isenbuca@mpsc.ca IfM'W.mpac.ca Form No L7070M '(i[Ip;~ ~uniripaIit1l of ;mlfez:t ~IBin December 14, 2007 County of Elgin 450 Sunset Drive Sl. Thomas, ON N5R 5V1 ":JU7 Attn: Sandra Heffren Dear Ms. Heffren: RE: COMMUNITY MAILBOXES Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at their meeting held on December 13, 2007: Properly Moved and Seconded: RESOLVED that the Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Elgin opposing the creation and installation of community mailboxes in rural areas and strongly urges the Canada Post Corporation to cease and desist the degradation of rural mail service delivery by forcing residents to retrieve mail from distant mailbox outlets. DISPOSITION: Carried. Please circulate this letter, as you feel necessary. Yours truly, '~~~'VL-t Norma I. Bryant, Hon~, AMCT Clerk 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644 :MAYOR Bonnie Vowel 259 Mary Street Dutton, NoL :lJo :M.unicipaCity Of (j)uttonj(j)unwicfi Box 329,199 Currie Road, DUITON, Ontario NoL 1JO Telephone, (519) 762-2204 Fax No. (519) 762-2278 Clerk Treasurer Administrator Ken Loveland DEPUTY MAYOR Cameron McWilliam 28740 Celtic Line R. R. # :l Dutton, NoL :lJo COUNCILLORS Ian Fleck 2.72. Miller.Rmid, Box 542 Dutton, NoL:tJo John Yokom 32.543 Pioneer Line, R.R. # 1 Dutton, NoL1Jo Donald H.Page 7949 Coyne Road R. R. # 2 Wallacetmm, NoL2~IO December 12, 2007. County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 L__ _.t,~- .".,0<"' Attention: Warden Lynn Acre Dear Lynn, Re: Community Mailboxes The Council of the Municipality of Dutton/Dunwich supports your resolution that: The Council of the County of Elgin hereby opposes the creation and installation of community mailboxes in rural areas and strongly urges the Canada Post Corporation to cease and desist the degradation of rural mail service delivery by forcing residents to retrieve mail from distant mailbox outlets. YOUrs:ruI~~ ~ Ken Loveland Clerk Treasurer Administrator KL:kc cc AMO ROMA Federation of Cdn Municipalities Hon. Joe Preston Constituent Municipalities Mr. Andy Paterson, Canada Post Ms. Moya Green, President, Canada Post 12/19/2007 WED 11:02 FAX 519 866 3884 Municipality of Bayham ~ 001/001 "\\t\.y~ Municipality of Bayham 00 --5..~ . / 3~~1&'fol Slq, It> I Pt7 ~':~~~'I,'li~", .~~,*~~t~~,(~<\~~.. ,..I!.,,, . " '.." .::'..-.... ,. ~:> . .....-r <,. .:" ".: :,:', . ".' ..~~:~.'::'~~ I., -'. . :t>PO<-tunity 1);'/.0'0). P.O. Box 160,9344 Plank Road, Straffurdville, Ontario NO] lYO Tel: (519) 866-5521 . Fax: (519) 866-3884 email: bayham@bayham.on.ca December 18, 2007 Ms. Moya Greene President & CEO Canada Post 2701 Riverside Drive, Suite N0883 OTTAWA,ON KIAOB1 Dear Ms. Greene Re: Community Mailboxes Please be advised that correspondence from the County of Elgin was considered at the regular mecting of the Council of the Municipality of Bayham held December 6, 2007 and the following resolution was passed: "THAT the Municipality of Bayham supports the resolution passed by the County of Elgin on November 13, 2007 opposing Canada Post installation of community mailboxes in rural areas." A copy of the above noted correspondence is enclosed for ease of reference. I trust this matter will rccelve the consideration residents living in rural communities deserve. Yours tru. ~ r ~~~~ ~ynda Millard Clerk Co: S.J, Heffren Manager of Administrativc Somces County of Elgin 450 Sunset Drive ST. THOMAS, ON N5R 5Vl Joe Preston, M.l'., Elgin-Middlesex-London Room 140 Confederation Bldg House of ConmlQl1S Oltawa KIA OA6 Enc!. File: AI6/ C2007-IOl CANADA POST ~ POSTES CANADA Moya Greene President and Chief Executive Officer Canada Post Corporation Presidente - directricegenerafe Societe canadienne des postes DEe 1 I, 2007 MS. LYNN ACRE WARDEN COUNTY OF ELGIN 450 SUNSET DR ST THOMAS ON N5R 5Vl {,'" ULl..,,; "1 ;.,_,J Dear Ms. Acre: Thank you for your resolution about rural mail delivery, which was sent further to previous correspondence and meetings held with your county representatives. I noted the points you raised, and I understand your comments. As we mentioned when we met you, including in our most recent meeting of October 12, 2007, we are committed to rural mail delivery. We change the method of delivery only where the law and the safety of our employees and the travelling public require it. As you know, during the next three years, all of Canada's 843/000 mailboxes will be assessed. We communicate with all affected customers, and once the assessment is complete, we meet with each of them to discuss results. We keep elected officials informed of any initiatives in the area, and we have also established a telephone line with dedicated staff to handle any issue or question. Our staff can be reached at 1-866-501-1669. The county's input is important to us, and I am pleased we can still count on your feedback when community mailbox sites are selected. We want to provide safe and accessibiemail delivery to all our customers, and I assure you this is our only goal. Yours sincerely, ~ c.c. Mr. Joe Preston, M.P. 2701 RIVERSIDE DR SUITE N1200 OTTAWA ON K1A OB1 2701 PROM RIVERSIDE BUREAU N1200 OTTAWA ON K1A OB1 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971-98561 Fax: (416) 971-6191 E.mail: amo@amo.on.ca M~f){j,di()l1 of MunilllMljlk~ {If Onlonlu MEMBER COMMUNICA liON ALERT NO: 07/059 To the attention of the Clerk and Council December 17, 2007 FOR MORE INFORMATION CONTACT: Judy Dezell, Manager Federal Gas Tax (416) 971-9856 ex( 306 -I House of Commons Motion calls for Permanent Federal Gas Tax Funding for Municipalities Issue: Clarification of recent news reports indicating the Federal Government has made the Federal Gas Tax funding permanent. Background: The following motion was passed in the House of Commons last week with all party support: That, consistent with the spirit of the Liberal New Deal for Cities and Communities, this House believes it is in the best interests of Canadians that the government should take steps to make permanent the sharing of the Federal Excise Tax on gasoline with all Canadian municipalities for the purposes of enhancing local community infrastructure. The expression of support by the House of Commons for permanent Federal Gas Tax funding for municipalities is an important step forward. The next step will be for recognition of Parliament's support for permanent Federal Gas Tax funding for municipalities in the Federal Budget. The 2007 Federal Budget extended the Federal Gas Tax funding for an additional four years to 2014. AMO and municipalities across the country will be seeking confirmation in the 2008 Federal Budget that the Government of Canada is committed to allocating the Gas Tax funding as a permanent source of infrastructure investment revenue for municipalities. Historically, the Government of Canada has indicated that the question of permanency would be contingent on an evaluation of the current, 5-year gas tax agreement signed in 2005. The program evaluation is due to the Federal Treasury Board by mid-2009. Action: Individual municipalities have an important role to play in helping to secure permanent Federal Gas Tax funding. Municipal governments are responsible for demonstrating how their investments are furthering environmental sustain ability as required by the current agreement. Municipalities are reminded that the reporting requirements and the evaluation process that begins in 2008 will be critical to continuing efforts to make the Gas Tax Funds permanent. This information is available in the Policy Issues section of the AMO website at www.amo.ol1.ca. Association of A ~& Municipalities of Ontario .-lIliD. Ministry of Health and Long-Term Care Mlnlstere de la Sante at des Solns de longue dUn~e ltj "I..." Ontario Office of the Deputy Premier 1 O~ Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7 A 2C4 Tel 416-327-4300 Fax 416-326-1571 www.health.gov.on.ca Bureau du vice-premier Ministre 10e etage, edifice Hepburn 80, rue Grosvenor Toronto ON M7A 2C4 Tel 416-327-4300 Telee 416-326-1571 WNW.health.gov.on.ca I07-02864 DEe 1 4 2007 Warden Lynn Acre The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl p ;'\ i' \ -, - '{ J_'-'; ....\.~::.;. DEe :he'IIN Dear Warden Acre: The McGuinty government recognizes that the common goal of the Ministry of Health and Long-Term Care and the delivery agents responsible for providing land ambulance services is the timely delivery of excellent, affordable pre-hospital health care services. The additional funding announced by Premier McGuinty in February 2006, to strengthen the existing land ambulance services by moving towards 50-50 funding by 2008, reinforced the government's commitment to work co-operatively with delivery agents. I am pleased to advise you that the planned 2008 funding increase will fulfill this commitment. Your organization's share of the recently announced 2008 planned grant funding increase is $453,330. This is in addition to the funding adjustments made previously, as follows: · 2006 Grant funding: · 2007 Grant funding: $863,286 $572,678 .../2 2 Warden Lynn Acre This additional planned funding will strengthen land ambulance service delivery across the province. I would like to take this opportunity to again convey my sincere appreciation for the considerable contributions all members of your organization make in the provision of health services in your community. Yours truly, ~~he"~ Minister c: Hon. Jim Watson, Minister of Municipal Affairs and Housing Steve Peters, MPP, Elgin-Middlesex-London Norm Gamble, Chair, South West LHIN 3 bc: Mark MacDonald, Chief Administrative Officer Dawn Ogram, ADM, Corporate & Direct Services Division Ruth Hawkins, Executive Lead, Corporate & Direct Services Division Malcolm Bates, Director, Emergency Health Services Branch Dennis Brown, (A) Senior Manager, Operations & Quality Management, EHSB Angeline Selvadurai, (A) Manager Financial Planning, Reporting & Monitoring, EHSB Jill Ackerman, Senior Field Manager, South West Field Office, EHSB ~ Quad County Support Services Mailing Address: P. O. Box 65, Wordsvllle, Ontario, NOl2NO Telephone 519-693-4812 Fox 519-693-7055 December 14, 2007 ,--~~-:. Warden Sylvia Hofhuis County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 _~ r- r-- ~" ',L;:.-I..-< '-i !-".," -, ; ~., Dear Warden Hofhuis and Council Members: Please accept the sincere appreciation fi'om the Board of Directors, consumers and myself, for your grant of $2000.00. This year we will again use your grant to assist our Association in delivering services tln'ough our two programs in Dutton and West Lome to those consumers residing in these areas. The consumers who use this service appreciate the opportunity to participate in activities in the community where they live. As an Association we need to constantly seek out other funding sources as the Ministty of Community and Social Services is unable to cover all the costs we require to meet the needs of the individuals we support. Enclosed is a receipt for your records. Thank you for your continued support of our Association by providing this grant. Merry Cln'istmas and Happy New Year fi'om all of us at Quad County. Sincerely, d/~;;LA WilliamShurish t/ Executive Director ADMINISTRATION OFFICES 195 Wellinglon SI. Wordsville, Ontario NDl2ND (519) 693-4812 (519) 693-7055 (Fox) RESOURCE CENTER 205 Tolbol Slreel \'Iardsville, Ontario NOl2NO (519) 693-4478 ( COMMUNITY EMPLOYMENT OPTIONS 191 Queen Street Wordsville, Ontario NOl2NO (519) 693-4929 RESIDENTIAL SERVICES 203 Main SI. Glencoe, Ontario 1I0l 11.10 (519) 287-2306 (519) 287-5905 (lox) Page 1 of2 IJ:\Attachments can contain viruses that may harm your computer. Attachments may not display correctly. Donna Butcher From: To: Cc: Subject: FW:2007/08 LHIN Priorities Fund Attachments: Cl Priorities Fund allocations Dee 20 final.docfI54K8) Mark McDonald Donna 8utcher Sent: Fri 21/12/2007 9:07 AM for next council agenda From: Griffin, Stacey on behalf of Woolgar, Tony Sent: Thu 12/20/2007 2:40 PM Subject: 2007/08 LHIN Priorities Fund I am pleased to share that the South West LHIN 80ard of Directors has approved nearly $2.5 million in new funding allocations to address health care priorities In our LHIN, with an additional $4.5 million In annual ongoing funding to begin in the 2008/09 fiscal year. The LHIN Priorities Fund Is a new funding Investment In Ontario's 14 LHINs that allows LHINs to address key local priorities that are not being considered through other funding streams. In the South West LHIN, the Priorities Fund will be used to allocate approximately $2.5 million for 13 projects for 2007/08, with some funding also approved In principle for 2008/09 for some of these Initiatives. The South West LHIN has used a decision-making process based on the best Information available from the community engagement process for 2007/08 based our Integrated Health Service Plan, the work of the Priority Action Teams and our advisory groups, and our funding and performance accountabilities. A process for the 2008/09 Priorities Fund is In development. Our health care providers and partners have been working with the LHIN over the past year to show how we can make a difference In our local health care system. We're pleased to be In a position to respond quickly to this funding opportunity because of their efforts, and to be able to advance their work to the next stage through this funding. A full list of the 2007/08 LHIN Priorities Fund allocations for our LHIN follows below and In the attached news release. If you have any questions or comments, please direct them to me or to Michael Barrett, Senior Director of Performance, Contract & Allocation. Tony Woolgar Chief Executive Officer <<Priorities Fund allocations Dec 20 final.doc>> 2007/08 South West LHIN Priorities Fund allocations $800,000 to purchase or replace transportation vans for community support selvlce agencies that offer van transit, Including van transportation for adult day programs. Better access to transportation, for seniors In particular, improves access to medical and community services and helps seniors remain In their homes. $585,000 to continue to build e-Health capacity across the LHIN by connecting hospitals In the north part of the LHIN to hospitals in the south. e-Health initiatives work to Improve patient safety and bring care closer to home by providing more complete patient Information, connecting specialists across the geography of the LHIN, and Improving the referral and Information process. $430,000 to coordinate "order sets" in hospitals In the South West LHIN. Order sets Improve patient safety and quality of care by laying out patient care Instructions on a specific aliment from assessment to discharge. Additional funds have been approved in principle for this project in 2008/09. https://mai1.e1gin-county .on.calexchange/dbutcher/lnbox/FW :%202007_ xF8FF _ 08%20L... 21/12/2007 Page 2 of2 $200,000 to launch a health services "blueprint" project that provides the framework to address the South West LHIN's strategic priority of ensuring every patient in the LHIN has access to the "right selVice at the right time, In the right place, delivered by the right provider." Additional funds have been approved in principle for this project in 2008/09. $120,000 to advance the work of the LHIN's Hips & Knees Priority Action Team, including the development of a standardized referral process and central registry for hip and knee joint replacements. Osteoarthritis Is Increasing In prevalence In our aging population and It has been Identified that people in the South West LHIN are waiting too long for Joint replacement surgery. Additional funds have been approved In principle for this project In 2008/09. $100,000 for education sessions for physicians on mental illness. Physicians are often the primary source of care for individuals with depression, which Is Canada's fastest rising diagnosis. These sessions wlil help physicians enhance their understanding and treatment of mental Illness. Additional funds have been approved In principle for this project In 2008/09. $65,500 to identify reliable estimates of stroke patients who access public rehabilitation services. A standardized assessment and triage tool will be tested to understand the wide variations In how stroke rehabilitation practices are applied In the South West LHIN. $50,000 to provide smaller long-term care homes with the tools to help them better manage their financial and operational performance. A strong and stable long-term care home system Is critical to the overall functioning of the health care system. Additional funds have been approved In principle for this project In 2008/09. $35,200 to help community support services agencies develop a performance measurement framework. This project will prOVide the framework and tools to help agencies measure their performance, enabling them to make changes to better meet the needs of their clients. Additional funds have been approved In principle for this project In 2008/09. $25,000 to develop a tool kit to help health care providers help their patients better manage chronic diseases. Ills Widely understood that In the management of many chronic diseases, it Is the patient's day-to-day decisions and health behaviors that Impact how well their chronic diseases are controlled. Additional funds have been approved In principle for this project In 2008/09. . $25,000 towards staffing to help build relationships with Aboriginal communities. Funds to continue an Aboriginal relations role In 2008/09 have been approved In principle. $20,000 to develop a web-based performance tool that will ultimately support all health service providers. This project Is a shared cost between Ontario's 14 LHINs designed to ensure a common tool for both the LHINs and health care providers, particularly smaller organizations without dedicated staff for operational performance Initiatives. Additional funds have been approved In principle for this project In 2008/09. . $15,000 to complete an assessment of information technology resources In the community and mental health and addictions sectors In support of a longer-term information technology Investment strategy. This message has been scanned by LastSuam eMail securityservice.providedbyProt~.!s..fu~t~.rm. This email may contain confidential information. If you are not one of the intended recipients, if you receive this email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this email and contact us immediately. https://mail.elgin-county .0n.calexchange/dbutcherlInboxIFW :%202007_ xF8FF _ 08%20L... 21/12/2007 News Release 201 Queens Avenue, Suite 700 London, ON N6A 1J1 Tel: 519 672-0445 Toll-free: 1 866294-5446 Facsimile: 519 672-6562 201, avenue Queens, bureau 700 London, ON N6A 1J1 Tel : 519 672-0445 Numero sans frais : 1 866 294-5446 Facsimile: 519 672-6562 FOR IMMEDIATE RELEASE DECEMBER 20, 2007 South West lHIN announces new funding to address local health care priorities LONDON, ON - The South West Local Health Integration Network (LHIN) Board of Directors today approved nearly $2,5 million in new funding allocations to address local health care priorities, with an additional $4.5 million in annual ongoing funding to begin in the 2008/09 fiscal year. "The South West LHIN and its providers and partners have been working to make improvements in the health care system within our existing financial resources. This new funding gives us an opportunity to address some of the priorities that are not being considered through other funding streams, and that will ultimately drive the changes that improve the day- to-day health care experiences of the people living in our communities," says Board Chair Norm Gamble. The LHIN Priorities Fund is a new funding investment in Ontario's 14 LHINs that allows LHINs to address key local priorities. The South West LHIN has allocated approximately $2.5 million for 13 initiatives this year, with some funding also approved in principle for 2008/09 in order to continue some of the projects. "The priorities we are funding represent key steps to improving our local health care system," explains Chief Executive Officer Tony Woolgar. "By investing in initiatives such as our electronic health platform, vans to help seniors access services, and processes that have been shown to improve patient safety, we are able to help health service providers advance the important work they are undertaking to the next level." - more - Page 2 / 3 Funding allocations for the South West LHIN's 2007/08 LHIN Priorities Fund include: . $800,000 to purchase or replace transportation vans for community support service agencies that offer van transit, including van transportation for adult day programs. Better access to transportation, for seniors in particular, improves access to medical and community services and helps seniors remain in their homes. . $585,000 to continue to build e-Health capacity across the LHIN by connecting hospitals in the north part of the LHIN to hospitals in the south. e-Health initiatives work to improve patient safety and bring care closer to home by providing more complete patient information, connecting specialists across the geography of the LHIN, and improving the referral and information process. . $430,000 to coordinate "order sets" in hospitals in the South West LHIN. Order sets improve patient safety and quality of care by laying out patient care instructions on a specific ailment from assessment to discharge. Additional funds have been approved in principle for this project in 2008/09. . $200,000 to launch a health services "blueprint" project that provides the framework to address the South West LHIN's strategic priority of ensuring every patient in the LHIN has access to the "right service at the right time, in the right place, delivered by the right provider." Additional funds have been approved in principle for this project in 2008/09. . $120,000 to advance the work of the LHIN's Hips & Knees Priority Action Team, including the development of a standardized referral process and central registry for hip and knee joint replacements. Osteoarthritis is increasing in prevalence in our aging population and it has been identified that people in the South West LHIN are waiting too long for joint replacement surgery. Additional funds have been approved in principle for this project in 2008/09. . $100,000 for education sessions for physicians on mental illness. Physicians are often the primary source of care for individuals with depression, which is Canada's fastest rising diagnosis. These sessions will help physicians enhance their understanding and treatment of mental illness. Additional funds have been approved in principle for this project in 2008/09. . $65,500 to identify reliable estimates of stroke patients who access public rehabilitation services. A standardized assessment and triage tool will be tested to understand the wide variations in how stroke rehabilitation practices are applied in the South West LHIN. . $50,000 to provide smaller long-term care homes with the tools to help them better manage their financial and operational performance. A strong and stable long-term care home system is critical to the overall functioning of the health care system. Additional funds have been approved in principle for this project in 2008/09. Page 3 / 3 . $35,200 to help community support services agencies develop a performance measurement framework. This project will provide the framework and tools to help agencies measure their performance, enabling them to make changes to better meet the needs of their clients. Additional funds have been approved in principle for this project in 2008/09. . $25,000 to develop a tool kit to help health care providers help their patients better manage chronic diseases. It is widely understood that in the management of many chronic diseases, it is the patient's day-to-day decisions and health behaviors that impact how well their chronic diseases are controlled. Additional funds have been approved in principle for this project in 2008/09. . $25,000 towards staffing to help build relationships with Aboriginal communities. Funds to continue an Aboriginal relations role in 2008/09 have been approved in principle. . $20,000 to develop a web-based performance tool that will ultimately support all health service providers. This project is a shared cost between Ontario's 14 LHINs designed to ensure a common tool for both the LHINs and health care providers, particularly smaller organizations without dedicated staff for operational performance initiatives. Additional funds have been approved in principle for this project in 2008/09. . $15,000 to complete an assessment of information technology resources in the community and mental health and addictions sectors in support of a longer-term information technology investment strategy. The South West Local Health Integration Network (LHIN) is a crown agency responsible for planning, integrating and funding more than 150 health service providers, including hospitals, long-term care homes, mental health and addictions agencies, community support services, community health centres, and the South West CCAC. Established under the Local Health System Integration Act, 2006, as one of 14 LHINs across Ontario, the South West LHIN operates an annual health care budget of $1.8 billion. The South West LHIN covers an area from Lake Erie to the Bruce Peninsula and is home to almost one million people. - 30- For more information contact: Annabelle Mackey 519672-0445, ex!. 225/1 866294-5446 annabelle.mackey@lhins.on.ca Tommasina Conte 519672-0445, ex!. 208/1 866294-5446 tommasina.conte@lhins.on.ca ~. III ,.. A~ Proud Heritage. Bright Future. The Corporation of the Town of Aylmer 46 Talbot Street, West, Aylmer; Ontario N5H IJ7 Office: 519-773-3164 Fax: 519-765-1446 'VV\N"\'v.aylmer.ca 1;" December 19, 2007 O[:r "n . l-.\.,1 {,.j "01\7 !",)Ij The Corporation of the City of Waterloo 100 Regina Street South Waterloo ON N2J 4A8 Alln: Ms. Susan Greatrix, City Clerk RE: Cosmetic Use of Pesticides At its meeting held on December 17, 2007, the Town of Aylmer Council resolved: "That the Town of Aylmer supports the Resolution of the Council of the Corporation of the City of Waterloo dated November 5, 2007 with respect to the use and sale of cosmetic chemical pesticides, noting that the Resolution reads as follows: WHEREAS some citizens of Waterloo have expressed concern with the continued use of cosmetic pesticides in the City of Waterloo; WHEREAS some citizens of the City of Waterloo believe that cosmetic pesticides are a health hazard, particularly related to respiratory illness; WHEREAS some citizens believe that cosmetic pesticides adversely affect our drinking water supply; WHEREAS the Federal government has the responsibility and authority to approve chemical compounds for use in Canada, including cosmetic pesticides; WHEREAS the Ontario provincial government has the responsibility and authority to legislate and regulate the use and sale of products in the province including cosmetic pesticides; WHEREAS the Liberal Party of Ontario made an election promise to legislate some sort of ban on the use of chemical pesticides in the Province of Ontario; and WHEREAS the most effective, fair, reasonable and informed approach to addressing public concerns with respect to cosmetic use of chemical pesticides is through a comprehensive province wide approach (that will address exemptions such as those for agriculture). THEREFORE BE IT RESOLVED THAT: 1) Waterloo City Council call on the Federal government to immediately review and confirm the safety and efficacy of all chemical pesticides that have been approved for use in Canada by the federal government or federal agencies; .../2 - 2- 2) Waterloo City Council also call on the Ontario Provincial government to immediately review and verify the safety of all chemical pesticides that the provincial government or provincial agencies have approved for sale and use in the province of Ontario; 3) Waterloo City Council remind the Ontario Provincial government of its promise to legislate on the use and sale of cosmetic chemical pesticides in the province of Ontario. FURTHER BE IT RESOLVED THAT Waterloo City Council direct that this resolution be forwarded to: the Prime Minister of Canada, Minister of the Environment, Minister of Health and Minister of Public Safety the Premier of Ontario, Minister of the Environment, Minister of Health Promotion and Minister of Municipal Affairs and Housing Association of Municipalities of Ontario, Federation of Canadian Municipalities, all local Members of Provincial Parliament, all local Members of Parliament, all local municipalities including the Region of Waterloo." .~~~ Nancie J. Irving Clerk, Town of Aylmer cc R. Tapp, Director of Operations, Town of Aylmer City of SI. Thomas County of Elgin Municipality of West Elgin Municipality of Central Elgin Township of Maiahide Municipality of Bayham Municipality of Dutton Dunwich Municipality of Southwold Stephen Harper. Prime Minister John Gerretsen, Minister of the Environment Tony Clement, Minister Health Canada Stockwell Day, Minister of Public Safety Dalton McGuinty, Premier John Baird, Minister of the Environment Margaret! Best, Minister of Health Promotion Jim Watson, Minister of Municipal Affairs and Housing Association of Municipalities of Ontario Federation of Canadian Municipalities Joe Preston, MP Elgin-Middlesex-London Steve Peters, MPP Elgin-Middlesex-London (tIly2 c4B1IuniripaHt~ of ;ur2Zt pilgin December 21, 2007 Ontario Realty Corporation 11th Floor, Ferguson Block Queen's Park 77 Wellesley St. West Toronto, Ontario N7 A 2G3 Dear Sir: RE: ELGIN COUNTY COURT HOUSE Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at their meeting held on December 20, 2007: Properly Moved and Seconded: RESOLVED that Council of the Corporation of the Municipality of West Elgin supports the resolution of the County of Elgin encouraging the Province of Ontario to maintain the Elgin County Court House as a functioning court facility in its present location and supports the City of St. Thomas in its efforts to accomplish this goal. DISPOSITION: Carried Yours truly, !t~~ J&';4-Ch~t- Norma I. Bryant, HonSA, AMCT Clerk CC. County of Elgin City of St. Thomas 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644 ~".."'.. "". '" 141001 TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal, ON NOL 1 KO Phon&: (519) 769.2010 Fax: (519) 769.2837 Email: dmc/eod@twp.southv.old.on.ca January 8, 2008 DELIVERED BY FAX: 519-633-7661 Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Re: County Council Resolution - Elgin County Court House Please be advised that Council at its regular meeting on January 7, 2008 passed 'the following resolution: "THAT the resolution from County of Elgin encouraging the Province of Ontario to maintain the Elgin County Court House as a functioning Court facility in Its present location and supporting the City of Sf. Thomas in its efforts to accomplish this goal be supported," very truly, /J1~ enise McLeod Deputy Clerk Cc: City of Sf. Thomas 87 John Street South, Aylmer, Ontario N5H 2C3 Telephone: 519-773-5344 Fax: 519-773-5334 WNW.township.malohide.on.ca IheTOWNSHI. Po! ALANID. A proud tradition a bright future. January 7, 2008 County of Elgin, 450 Sunset Drive, St. Thomas, Ontario N5R 5VI JtJ ,., 2000 Dear Sirs: RE: Resolution - Elgin County Court House. Malahide Township Council passed the following Resolution on January 3, 2008: THAT Malahide Township Council endorse the Resolution from the County of Elgin encouraging the Province of Ontario to maintain the Elgin County Court House. Yours very tlUly, TOWNSHIP OF MALAHIDE ~~ R. MILLARD, C.A.O./CLERK H:\diana's files\Randy 2008\durham rcsolutionjan 7.doc RANDALL R. MILLARD CAO./Cle,k SUSAN f. WILSON Treasurer treasurer@township,malahide.on.ca Ontario Municipal Pminership Fund 2008 - Minister's Memo Page 1 of2 ,...~ t -:> vF Ontario MINISTRY OF FINANCE ONTARIO MUNICIPAL PARTNERSHIP FUND 2008 - MINISTER'S MEMO Ministry of Finance Office of the Minister Frost Building South 7 Queen's Park Cr Toronto ON M7A 1Y7 Tel (416) 325-1590 Fax (416) 325-1595 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street Toronto, ON M5G 2E5 Tel (416) 585-7100 www.mah.gov.on.ca December 21,2007 Dear Head of Council: We are pleased to write to you regarding the Ontario Municipal Partnership Fund (OMPF) allocations for 2008. We trust that this information will provide you with certainty on your funding allocation and assist you in proceeding with your 2008 municipal budget. As you are aware, at the Association of Municipalities of Ontario (AMO) annual conference in August 2007, the Premier made a commitment to upload the municipal share of Ontario Drug Benefit (ODB) in 2008 and begin uploading the Ontario Disability Support Program (ODSP) in 2009, thereby reducing costs to municipalities by a projected $935 million annually by the time the upload is fully impiemented in 2011. As part of the Provincial-Municipal Fiscal and Service Delivery Review (PMFSDR), municipalities identified the provincial upload of these two social programs as their top priority. These programs are among the fastest growing in terms of cost and are entirely delivered by the province. Although municipal sociai program costs will fall in 2008, the government also committed that, province-wide, overall dollars for the OMPF would not be reduced in 2008 as a result of the upload. Thus, we are pleased to announce a stable funding guarantee for municipalities for 2008. The 2008 OMPF will remain at $843 million -- the same level of funding announced in March 2007. This stable funding guarantee will ensure that each municipality will receive no less funding in 2008 than it received in its March 2007 Allocation Notice. This delivers on the government's commitment made at the time of the upload announcement and will allow municipalities to proceed with their 2008 budgets. The upload of ODB and ODSP builds on the government's previous uploads (OMPF, gas tax, public http://www.fin.gov.on.ca/englishlbudget/ompf/2008/mletter.html 02/01/2008 Ontario Municipal Partnership Fund 2008 - Minister's Memo Page 2 of2 health, and land ambulance), which will bring the government's total ongoing annual operating support to municipalities to over $2.8 billion by 2011. The government is continuing to move forward with the work of the PMFSDR, which will be submitting its recommendations this coming spring. As the OMPF is the province's main transfer payment to municipalities, the review may recommend changes to the program for future years. 2008 will therefore be a transitionai year for the OMPF. For that reason, the government will be confirming detailed 2008 allocations in the new year. The Ontario government is committed to working with municipalities to build strong and vital communities. Municipalities can access the PMFSDR website through the Ministry of Municipal Affairs and Housing homepage at: www.mah.gov.on.cajPage181.aspx. Municipalities can keep informed of the review's progress and submit ideas for its consideration. Together, we will develop a plan to ensure that municipalities across the Province continue to prosper. Yours sincerely, Dwight Duncan Minister Ministry of Finance Jim Watson Minister Ministry of Municipal Affairs and Housing {;.> Ontario This site is maintained by the Government of Ontario Last Modified: Friday, December 21,2007 http://www.fin.goy.on.calenglishlbudget! ompf12008lInletter .html 02/01/2008 Ontario Municipal Partnership Fund (OMPF) 2008 Stable Funding Guarantee Notice /")h, t :> Jr Ontario County of Elgin 44000 Total March 2007 Announced OMPF Funding $5,841,000 2008 Stable Funding Guarantee Amount (Equal to Line A) $5,841,000 * Payments are subject to holdback pending receipt of aU 2007 OMPF reporting requirements. First quarter 2008 OMPF payment scheduled for the week of January 21, 2008. Ontario Ministry of FInance Provincial-Local Finance DivisIon Issued: Decernber21,2007 CLOSED MEETING AGENDA JANUARY 22. 2008 Staff Reports: 1) Director of Human Resources - Labour Relations/Employee Negotiations- Public Holidays; Grievance Resolution; Settlement Negotiations (ATTACHED) 2) Chief Administrative Officer - Advice that is subject to solicitor/client privilege - Recruitment Partnership Proposal (to be faxed on Friday)