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01 - January 11, 2022 County Council Minutes010 1 4E Pd § (' Progressive by Nature ELGIN COUNTY COUNCIL MINUTES January 11, 2022 Page 1 January 11, 2022 Elgin County Council met this 11t" day of January 2022. The meeting was held in a hybrid in- person/electronic format with Councillors and staff participating as indicated below. Council Present: Warden Mary French (Council Chambers) Deputy Warden Tom Marks (electronic) Councillor Duncan McPhail (electronic) Councillor Bob Purcell (electronic) Councillor Sally Martyn (electronic) Councillor Grant Jones (electronic) Councillor Dave Mennill (electronic) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw (electronic) Staff Present: Julie Gonyou, Chief Administrative Officer (Council Chambers) Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy Chief Administrative Officer (electronic) Brian Masschaele, Director of Community & Cultural Services (electronic) Michele Harris, Director of Homes and Seniors Services (electronic) Stephen Gibson, County Solicitor (electronic) Nick Loeb, Senior Counsel (electronic) Amy Thomson, Director of Human Resources (electronic) Katherine Thompson, Manager of Administrative Services/Deputy Clerk (Council Chambers) Carolyn Krahn, Legislative Services Coordinator (Council Chambers) 1. CALL TO ORDER The meeting convened at 9:00 a.m. with Warden French in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Mennill Seconded by: Councillor Martyn RESOLVED THAT the minutes of the meetings held on December 7 & 9, 2021 be adopted. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS Page 2 January 11, 2022 ET 5. COMMITTEE OF THE WHOLE Moved by: Councillor Ketchabaw Seconded by: Councillor Purcell RESOLVED THAT we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn x Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Domini ue Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 8 1 0 Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden's Activity Report (December) & COVID-19 Update —Warden French Warden French presented the report highlighting the County's response to the pandemic, as well as a list of events and meetings attended on behalf of County Council. Moved by: Deputy Warden Marks Seconded by: Councillor Jones RESOLVED THAT the report titled "Warden's Activity Report (December) & COVID-19 Update" dated January 4, 2022 from Warden French be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.2 Annual Council Committee Update: South Central Ontario Region — Warden French and 2021 Warden Marks Warden French presented the report highlighting the activities and achievements of South Central Ontario Region (SCOR) that were accomplished in 2021. Moved by: Deputy Warden Marks Seconded by: Councillor Ketchabaw Page 3 January 11, 2022 RESOLVED THAT the report titled "Annual Council Committee Update: South Central Ontario Region" dated November 21, 2021 from Warden French and 2021 Warden Marks be received and filed; and THAT continued investment of $25,000 for membership in South Central Ontario Region Economic Development Corporation (SCOR) be considered as part of the 2022 Budget deliberations. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sal!y Ma n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi were X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 1 8 1 0 Motion Carried. 6.3 2022 Community Grant Program Allocations — Councillor Ketchabaw Councillor Ketchabaw presented the report that reviewed the 2022 Community Grant Program allocations as recommended by the Rural Initiatives and Planning Advisory Committee. Moved by: Councillor Giguere Seconded by: Councillor Ketchabaw RESOLVED THAT the report titled "2022 Community Grant Program Allocations" dated January 5, 2022 from Councillor Ketchabaw, Chair of the Rural Initiatives and Planning Advisory Committee be received and filed; and THAT Council approve the 2022 Community Grant Program allocations as referenced in Table 1-1: 2022 Community Grant Program Allocations; and THAT the 2022 Community Grant Program allocations be considered as part of the 2022 Elgin County Budget process. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. Page 4 January 11, 2022 6.4 Homes — Infection Control Policy 2.10 — Immunization — Staff COVID 19 and 2.23 Pandemic Prevention and Control — Staff Testinq; and Administration Policy 1.35 — Visitors and Resident Absences During a Pandemic Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report recommending updates to Infection Control Policy 2.10 "Immunization — Staff COVID-19", Infection Control Policy 2.23 "Pandemic Prevention and Control — Staff Testing" and Administration Policy 1.35 "Visitors and Resident Absences During a Pandemic". Moved by: Councillor Mennill Seconded by: Councillor Jones RESOLVED THAT the report titled "Homes — Infection Control Policy 2.10 Immunization — Staff COVID-19 and 2.23 Pandemic Prevention and Control — Staff Testing, and Administration Policy 1.35 Visitors and Resident Absences During a Pandemic" dated January 4, 2022 be received and filed; and THAT Council approve the adoption of the "Homes — Infection Control Policy 2.10 — Immunization — Staff COVID-19 and 2.23 Pandemic Prevention and Control — Staff Testing; and Administration Policy 1.35 Visitors and Resident Absences During a Pandemic" policy changes. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Marlyn X Central EI in Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.5 Elgin County Library Policy Revision — "Displays Bulletin Boards and Petitions" — Director of Community and Cultural Services The Director of Community and Cultural Services presented the report recommending revisions to Elgin County Library's policy for "Displays, Bulletin Boards and Petitions" as part of an on -going review of library policies. Moved by: Councillor Purcell Seconded by: Councillor Marlyn RESOLVED THAT the report titled "Elgin County Library Policy Revision — Displays, Bulletin Boards and Petitions" from the Director of Community and Cultural Services dated January 5, 2022 be received and filed; and THAT the policy "Displays, Bulletin Boards and Petitions" as presented in the report as Appendix A be hereby adopted. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Marlyn X Page 5 Janus 11 2022 r, Central El in De u Warden Tom Marks X Y Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.6 FIR Policies — 8.26 "Substance Use" & 3.30 "Employment of Relatives" Director of Human Resources The Director of Human Resources presented the draft Human Resources Policy 8.26 "Substance Use" and Policy 3.30 "Employment of Relatives" for Council's consideration. Moved by: Councillor Jones Seconded by: Councillor McPhail RESOLVED THAT Human Resources Policies 8.26 "Substance Use" and 3.30 "Employment of Relatives" be approved as drafted by County Council; and THAT the report titled "HR Policies 8.26 `Substance Use' & 3.30 `Employment of Relatives"' dated January 11, 2022 from the Director of Human Resources be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sall Marlyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.7 2022 Non -Union Economic Increase Recommendation — Director of Human Resources The Director of Human Resources presented the report recommending Council's approval of a 2% wage increase for non -union staff and Council effective the first full pay period of 2022. Moved by: Councillor Mennill Seconded by: Councillor Giguere RESOLVED THAT County Council approve a non -union economic adjustment of 2% effective the first full pay period of 2022; and THAT the necessary by-law be prepared. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Motion Carried. 6.6 FIR Policies — 8.26 "Substance Use" & 3.30 "Employment of Relatives" Director of Human Resources The Director of Human Resources presented the draft Human Resources Policy 8.26 "Substance Use" and Policy 3.30 "Employment of Relatives" for Council's consideration. Moved by: Councillor Jones Seconded by: Councillor McPhail RESOLVED THAT Human Resources Policies 8.26 "Substance Use" and 3.30 "Employment of Relatives" be approved as drafted by County Council; and THAT the report titled "HR Policies 8.26 `Substance Use' & 3.30 `Employment of Relatives"' dated January 11, 2022 from the Director of Human Resources be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sall Marlyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.7 2022 Non -Union Economic Increase Recommendation — Director of Human Resources The Director of Human Resources presented the report recommending Council's approval of a 2% wage increase for non -union staff and Council effective the first full pay period of 2022. Moved by: Councillor Mennill Seconded by: Councillor Giguere RESOLVED THAT County Council approve a non -union economic adjustment of 2% effective the first full pay period of 2022; and THAT the necessary by-law be prepared. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Motion Carried. 6.7 2022 Non -Union Economic Increase Recommendation — Director of Human Resources The Director of Human Resources presented the report recommending Council's approval of a 2% wage increase for non -union staff and Council effective the first full pay period of 2022. Moved by: Councillor Mennill Seconded by: Councillor Giguere RESOLVED THAT County Council approve a non -union economic adjustment of 2% effective the first full pay period of 2022; and THAT the necessary by-law be prepared. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Page 6 Inni rani 11 )n,�7 Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Bayham Councillor Ed Ketchabaw X Aylmer Warden Ma French X TOTAL 8 1 0 Motion Carried. 6.8 Official Plan Review — Discussion Paper #4 — Housing and Affordability General Manager of Engineering, -Planning & Enterprise/Deputy CAO The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report titled "Official Plan Review - Discussion Paper #4 — Housing and Affordability" that was presented to the Rural Initiatives and Planning Advisory Committee on December 3, 2021 as part of the County's Official Plan Review process. Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT the report titled "Official Plan Review — Discussion Paper #4 — Housing and Affordability" from the General Manager of Engineering, Planning & Enterprise/Deputy CAO dated December 7, 2021 be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Marlyn— X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Bayham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.9 _Approval for Official Plan Amendment No. 27, Partial Services in the Village of Straffordville and Hamlet of Eden, Municipality of Bayham File No. BA OPA 27-21; Applicant: Municipality of Bayham — General Manager of Engineering, Planning & Enterprise/Deputy CAO The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report providing Council with information required in order to consider granting approval to Official Plan Amendment No. 27 to the Municipality of Bayham Official Plan, File No.BA OPA 27-21. Moved by: Councillor Purcell Seconded by: Deputy Warden Marks RESOLVED THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 27 to the Municipality of Bayham Official Plan, File No. BA OPA 27-21; and THAT staff be directed to provide notice of this decision in accordance with the Planning Act; IT BEING NOTED that upon adoption of the County's Official Plan Review and associated amendments, the Municipality of Bayham initiate an Official Plan Amendment to ensure conformity with the County of Elgin Official Plan. Page 7 January 11, 2022 Recorded Vote Yes No Abstain West EI in Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Ma n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 1 0 Motion Carried. 6.10 Tender Award: Contract T21-279 Clachan Road Bridge Rehabilitation — General Manager of Engineering, Planning & Enterprise/Deputy CAO The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the results of the tender for the Clachan Road Bridge Rehabilitation project administered by the Municipality of Chatham -Kent on behalf of the County of Elgin. Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT the report titled "Tender Award: Contract T21-279 Clachan Road Bridge Rehabilitation" dated December 7, 2021 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.11 Imperial Road Roadside Safety Review— Port Bruce— General Manager of Engineering, Planning & Enterprise/Deputy CAO The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report outlining the request received from the Township of Malahide to consider the installation of a guide rail on Imperial Road within the Village of Port Bruce. Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw RESOLVED THAT the report titled "Imperial Road Roadside Safety Review — Port Bruce" dated December 21, 2021 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO be received and filed. Page 8 January 11, 2022 Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Ma n X Central Elgin -Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.12 Terrace Lodge Redevelopment Steering Committee January Update — General Manager of Engineering, Planning & Enterprise and Chief Administrative Officer The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report summarizing several critical and time sensitive items considered by the Terrace Lodge Redevelopment Steering Committee at its meeting on January 4, 2022. Moved by: Councillor Purcell Seconded by: Deputy Warden Marks WHEREAS the Terrace Lodge Redevelopment Steering Committee met on January 4, 2022 to review project changes and directed staff to provide County Council with a summary of project changes and new expenditures for review and approval; now therefore be it resolved THAT the report titled "Terrace Lodge Redevelopment Steering Committee January Update" dated January 4, 2022 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO and Chief Administrative Officer be received and filed; and THAT Council approve an increase in the Terrace Lodge Redevelopment Project's Project Management scope of work previously awarded to D. Grant Construction Limited in the amount of $415,000 for the installation of Communications and Security Infrastructure; and THAT Council consent to including $51,506 in the Terrace Lodge Project Management budget for Interior Design Services related to Furniture, Fixtures & Equipment; and further THAT Council authorize the reallocation of $40,000 identified in the Furniture, Fixtures and Equipment budget for the Terrace Lodge Phone System to the construction budget allowance for a total combined project budget allowance of $554,473. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Ma n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Page 9 Inni inns 11 7r177 A Imer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.13 Planning Services — By -Law No 22-01 — General Manager of Engineering Planning & Enterprise/Deputy CAO The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report recommending approval of By -Law No. 22-01 "Being a By - Law to Delegate Certain Authorities Vested in the Council of the Corporation of the County of Elgin as the Approval Authority with respect to Plans of Subdivision, Plans of Condominium, and Part Lot Control By -Laws Pursuant to Section 22 and 51 of the Planning Act, to the Manager of Planning for the County of Elgin and to Repeal By -Law No. 20-32". Moved by: Councillor Jones Seconded by: Councillor Giguere RESOLVED THAT the report titled "Planning Services — By -Law No. 22-01" dated January 4, 2022 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO be received and filed; and THAT County Council approve and authorize By -Law No. 22-01 as included in the January 11, 2022 Council Agenda Package. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Mart n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.14 Medavie EMS Elgin Ontario (MEMSEO) Community Paramedicine Program — Chief Administrative Officer and Manager of Emergency Management The Chief Administrative Officer presented the report highlighting the Community Paramedicine Program in Elgin County. Moved by: Councillor McPhail Seconded by: Councillor Martyn RESOLVED THAT the report titled "Medavie EMS Elgin Ontario (MEMSEO) Community Paramedicine Program" dated December 30, 2021 from the Chief Administrative Officer and the Manager of Emergency Management be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Page 10 January 11 2022 Malahide Councillor Dave Mennill X Malahide Councillor Dqm inilque Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.15 Electronic Digital Signatures Policy 1.9 — Chief Administrative Officer The Chief Administrative Officer presented the Electronic Digital Signature policy for Council's approval. Moved by: Councillor Giguere Seconded by: Councillor Mennill RESOLVED THAT the report titled "Electronic Digital Signatures Policy No. 1.9" dated January 4, 2022 from the Chief Administrative Officer be received and filed; and THAT Elgin County Council approve the Electronic Digital Signatures Policy No. 1.9 as presented. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 6.16 COVID-19 Vaccination Verification Policy— Chief Administrative Officer The Chief Administrative Officer presented the report recommending amendments to Policy No. 8.390 — COVID-19 Vaccination Verification Policy. Moved by: Councillor Jones Seconded by: Deputy Warden Marks RESOLVED THAT the report titled "COVID-19 Vaccination Verification Policy" dated January 4, 2022 from the Chief Administrative Officer be received and filed; and THAT Elgin County Council approve the amendments to Policy No. 8.390 — COVID- 19 Vaccination Verification Policy as presented. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Page 11 lanuary 11 9n99 Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French x TOTAL 9 0 0 Motion Carried. 6.17 COVID-19 Emergency Team Planning —December Update— Chief Administrative Officer The Chief Administrative Officer presented the report providing Council with an update on the County's COVID-19 response. Moved by: Deputy Warden Marks Seconded by: Councillor McPhail RESOLVED THAT the report titled "COVID-19 Emergency Team Planning — December Update" dated January 4, 2022 from the Chief Administrative Officer be received and filed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Marlyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 7.1.1 Councillor Grant Jones, Chair, Environmental Advisory Committee with a letter requesting that Council allocate $10,000 for the installation of a pollinator garden and native pollinator plants at County -owned facilities. Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT County Council allocate $10,000 for the installation of a pollinator garden and native pollinator plants at County -owned facilities. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 3 1 6 1 0 Motion Defeated. Page 12 January 11, 2022 Moved by: Councillor Purcell Seconded by: Councillor McPhail RESOLVED THAT staff be directed to send correspondence to the Environmental Committee suggesting that additional information with respect to the installation of a pollinator garden and native pollinator plants at County -owned facilities be provided to County Council at a future meeting. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central EI in Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 8 1 0 Motion Carried. 7.1.2 Municipality of Dutton Dunwich with a resolution requesting the County of Elgin consider the costs and feasibility of constructing a left-hand turn lane heading south from the intersection of Pioneer Line and Currie Road to Street A of the Dutton Land Holdings Development, and that the County of Elgin bear the costs for the construction of a pork chop island and the turning lane at this intersection. Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw RESOLVED THAT staff be directed to determine the costs and feasibility associated with the construction of left-hand turning lane at the intersection of Pioneer Line and Currie Road to Street A of the Dutton Land Holdings Development; and THAT staff report back to County Council at a later date. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 7.2 Items for Information (Consent Agenda) None. Page 13 January 11, 2022 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In -Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees, (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Procurement In -Camera Item #2 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Update Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sally Marlyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 10. MOTION TO RISE AND REPORT Moved by: Deputy Warden Marks Seconded by: Councillor Mennill RESOLVED THAT we do now rise and report. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Page 14 lanuary 11, 2022 Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. In -Camera Item #1 — Procurement Moved by: Councillor Jones Seconded by: Councillor McPhail RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. In -Camera Item #2 — Organizational Update Moved by: Councillor Purcell Seconded by: Councillor Ketchabaw RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Giguere Seconded by: Deputy Warden Marks RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Page 15 January 11, 2022 Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 1 0 Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 22-01 — Delegate Planning Authority BEING a By -Law to Delegate Certain Authorities Vested in the Council of the Corporation of the County of Elgin as the Approval Authority with respect to Plans of Subdivision, Plans of Condominium and Part Lot Control By -Laws Pursuant to Section 22 and 51 of the Planning Act to the Manager of Planning for the County of Elgin and to Repeal By -Law No. 20-32. Moved by: Councillor Jones Seconded by: Councillor Mennill RESOLVED THAT By -Law No. 22-01 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Marlyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 12.2 By -Law No. 22-02 — Repeal By -Law No. 18-26 BEING a By -Law to Repeal By -Law No. 18-26, as a By -Law to Remove and Prohibit the Right of Passage Over a Portion of the Lewis Street Road Allowance (South of the Travelled Portion of Rush Creek Line) in the Township of Malahide in the County of Elgin. Moved by: Councillor Mennill Seconded by: Councillor Giguere RESOLVED THAT By -Law No. 22-02 be now read a first, second and third time and finally passed. Page 16 January 11, 2022 Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sally Mart n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 1 0 0 Motion Carried. 12.3 By -Law No. 22-03 — Repeal By -Law No, 18-22 BEING a By -Law to Repeal By -Law No. 18-22 as a By -Law to add Highways, including Lower Tier Highways, to the Highway System for the Corporation of the County of Elgin. Moved by: Councillor Purcell Seconded by: Councillor McPhail RESOLVED THAT By -Law No. 22-03 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 12.4 By -Law No. 22-04 — Authorize Speed Limits BEING a By -Law to Amend the Schedule to By -Law No. 20-58 Being a By -Law to Authorize Speed Limits. Moved by: Councillor Jones Seconded by: Councillor Mennill RESOLVED THAT By -Law No. 22-04 be now read a first, second and third tme and finally passed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Mart n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Page 17 January 11, 2022 Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 12.5 By -Law No. 22-05 — Regulation of Traffic BEING a By -Law to Amend the Schedule to By -Law No. 20-05 Being a Consolidated By -Law for the Regulation of Traffic including Parking on County Roads. Moved by: Councillor Giguere Seconded by: Councillor Martyn RESOLVED THAT By -Law No. 22-05 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Marlyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. 12.6 By -Law No. 22-06 — Confirming all Actions and Proceedings BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 11, 2022 Meeting. Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Marks RESOLVED THAT By -Law No. 22-06 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. Page 18 January 11, 2022 13. ADJOURNMENT Moved by: Councillor Purcell Seconded by: Councillor Jones RESOLVED THAT we do now adjourn at 11:37 a.m. to meet again on February 8, 2022 at 9:00 a.m. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 - Motion Carried. Julie Gon ou, 47 Mary French, Chief Administrative Officer. Warden.