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02 - January 31, 2022 County Council MinutesProgressive. by Nature ELGIN COUNTY COUNCIL MINUTES January 31, 2022 Page 1 January 31, 2022 Elgin County Council met this 31 st day of January 2022. The meeting was held in a hybrid in- person/electronic format with Councillors and staff participating as indicated below. Council Present: Warden Mary French (Council Chambers) Deputy Warden Tom Marks (Council Chambers) Councillor Duncan McPhail (Council Chambers) Councillor Bob Purcell (electronic) Councillor Sally Martyn (Council Chambers) Councillor Grant Jones (Council Chambers) Councillor Dave Mennill (Council Chambers) Councillor Dominique Giguere (electronic) Councillor Ed Ketchabaw (Council Chambers) Staff Present: Julie Gonyou, Chief Administrative Officer (Council Chambers) Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy Chief Administrative Officer (Council Chambers) Stephen Gibson, County Solicitor (Council Chambers) Katherine Thompson, Manager of Administrative Services/Deputy Clerk (electronic) Carolyn Krahn, Legislative Services Coordinator (Council Chambers) 1. CALL TO ORDER The meeting convened at 2:00 p.m. with Warden French in the chair. 2. ADOPTION OF MINUTES None. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill Absent Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer 1 Warden Mary French X TOTAL 8 0 0 Page 2 January 31, 2022 Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF None. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) None. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Jones Seconded by: Deputy Warden Marks RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2)- In-Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations — Organizational Review In -Camera Item #2 (a) the security of the property of the municipality or local board, (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Property Matter Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill Absent Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 8 0 0 Page 3 January 31, 2022 Motion Carried. 10. MOTION TO RISE AND REPORT Moved by: Deputy Warden Marks Seconded by: Councillor Mennill RESOLVED THAT we do now rise and report. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central El - in Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. In -Camera Item #1 — Organizational Review Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Mart n X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 Motion Carried. In -Camera Item #2 — Prope Matter Moved by: Councillor McPhail Seconded by: Councillor Ketchabaw RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central El in Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Page 4 January 31, 2022 Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 - Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Mennill Seconded by: Councillor Jones RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 - Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 22-07 — Confirming all Actions and Proceedings BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 31, 2022 Meeting. Moved by: Deputy Warden Marks Seconded by: Councillor Martyn RESOLVED THAT By -Law No. 22-07 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central Elgin Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 - Motion Carried. 13. ADJOURNMENT Moved by: Councillor Jones Seconded by: Councillor Purcell Page 5 January 31, 2022 RESOLVED THAT we do now adjourn at 4:16 p.m. to meet again on February 1, 2022 at 1 p.m. Recorded Vote Yes No Abstain West Elgin Councillor Duncan McPhail X Dutton Dunwich Councillor Bob Purcell X Southwold Councillor Grant Jones X Central EI in Councillor Sally Martyn X Central Elgin Deputy Warden Tom Marks X Malahide Councillor Dave Mennill X Malahide Councillor Dominique Gi uere X Ba ham Councillor Ed Ketchabaw X Aylmer Warden Mary French X TOTAL 9 0 0 - Motion Carried. ,1, Julie Gonyou, 1 Mary French, Chief Administrative Officer. Warden.