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03 - February 1, 2022 County Council Agenda Package ORDERS OF THE DAY Special Meeting of Council – Budget 2022 For Tuesday, February 1, 2022, 1:00 P.M. st 1 Meeting Called to Order nd 2 Adoption of Minutes rd 3 Disclosure of Pecuniary Interest and the General Nature Thereof th 4 Presenting Petitions, Presentations and Delegations - none th 5 Motion to Move Into “Committee of the Whole Council” th 6 Reports of Council, Outside Boards and Staff 1.Presentation – Special Meeting of Council – Budget 2022 – Manager of Financial Services/Deputy Treasurer th 7 Council Correspondence 1.Items for Consideration – none. 2.Items for Information (Consent Agenda)–none. th 8 Other Business 1.Statements/Inquiries by Members 2.Notice of Motion 3.Matters of Urgency th 9 Closed Meeting Items – none. th 10 Recess th 11 Motion to Rise and Report th 12 Motion to Adopt Recommendations from the Committee of the Whole th 13 Consideration of By-Laws th 14 Adjournment VIRTUAL MEETING: IN-PERSON PARTICIPATION RESTRICTED NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. 1 Special Meeting of Council –Budget 2022 February 1, 2022 2 Summary of Budget Process Highlights The Budget Process for 2022 has included six meetings over the period of July 2021 to January 2022 This timeline also included a period of Public Engagement using Bang the Table Software from July to mid September. The results of the 2022 budget survey can be found posted on our website page at: https://www.elgincounty.ca/wp-content/uploads/2021/11/070-2022-Budget-Survey- Responses-1.pdf A summary of each department presentation, and approved increases/decreases has been created and included for the purpose of this presentation in Appendix I. We had the advantage to have a video record of all our budget committee meetings. A link to the departmental presentation(s) are included and can be accessed for further clarification. Today’s meeting serves as an update and debrief of where we were and where we are headed, to provide some further updates since the last budget committee meeting, and to gather feedback that may require further investigation to move the process forward. 3 Meeting #1 Highlights Highlights of Meeting #1 –July 27, 2021 included: nd 2Q Financials –showed a favourable variance of $225,000 bringing YTD Performance to $402,000 An outline of additions to the 10 year plan since last budget included $2,690,000 which are included in the 2022 budget and beyond A proposed Budget Timeline was proposed and accepted in principle The new Small Business Sub-Class was outlined. The administration of this Sub-Class was created in a different format than other Sub-Classes. The roll out would be complicated for our Local Municipal Partners and therefore, the Treasurer’s collectively agreed that it was not recommended to proceed with implementation at this time. The budget survey was then posted ready for responses. In light of the pandemic and to accommodate social distancing, invitations to the public were posted on our facebookpage and included in our weekly news paper ads in local papers. 4 Meeting #2 Highlights In advance of this meeting, the results of the Budget Survey were tabulated and shared with Department Managers. Some comments relative to areas that were not within our scope of work were received and we shared these with the appropriate Local Municipal Partners. Budget discussions began between Finance and individual departments. These discussions started the compiling of departmental 2022 needs. Staff were able to utilize the budget Survey to inform their work. Highlights of Meeting #2 –October 26, 2021 included: CAO presented an introduction and a budget schedule with presentation outlines The Budget Survey results were presented to the committee for review. rd 3Quarter Financials were presented indicating further positive performance of $385,000 bringing the overall year to date performance to $787,000. The performance will enable the County flexibility to deal with any risks and opportunities that may arise in the fourth quarter of 2021. 5 Meeting #2 Highlights continued Presentations were heard from Department Directors and Managers outlining their preliminary ask for 2022 and beyond At the conclusion of this meeting, the Budget committee requested further clarification on some aspects of individual department presentations. Further information was requested to be provided at the next meeting from all departments with respect to the following 6 questions: 1) To what extent did your department take into consideration public input received through the survey? 2) To what extent in planning for 2022 did your department to take into consideration or account for inflation pressures? 3) To what extent have you considered offsets –in other words, what are you willing to give up? 4) There is a need to make clear connections and provide more information about how priorities and initiatives link back to the Service Delivery Review Recommendations. 5) To what extent has your department collaborated with other departments to develop the draft budgets and arrive at your recommendations? 6) If your department was faced with a 5% cut, what would you recommend to be reduced or eliminated? What are the risks associated with this? 6 Meeting #3 Highlights Highlights of Meeting #3 –November 8, 2021 included: CAO introduction included an overview of recommendations from Meeting #2, a more detailed overview of the results from the budget survey, Budget highlights from 2021 as a point of reference. Department Directors and Managers presented clarification on items requested by the Committee from the last meeting as well as their responses to the six questions. Further information was requested by the Committee related to the following departments: Administrative Services –Agenda Management Software Financial Services –Letter folding Machine Lease and Accounting intern Engineering, Planning & Enterprise –Risks associated with Option #1 and Option #2 of the proposed Capital Asset Plan adjustments 7 Meeting #4 Highlights Highlights of Meeting #4 –November 16, 2021 included: A brief overview of the budget process to date was presented. To clarify the details, department presentations were summarized into charts to identify revisions, deletions, and items that could move forward into the 2022 budget year with their financial effects on both the 2022 plan and beyond. Staff asked the Committee to consider Recommendations that can move forward and Recommendations requiring further changes or clarification. Recommendations were approved to move forward for Council consideration during this phase of the process. The Committee requested that staff gather more information related to identified Transportation projects, IT Service Management Software and ability to enable an inhouse development solution, and the need for the POA Generator. In addition, the committee requested data showing the Budget, Actual, and Variance for the last three years be provided for the purposes of comparison. 8 Meeting #5 Highlights Highlights of Meeting #5 –December 9, 2021 included: Known additions related to CPI Impacts and new pricing received Financial options to accommodate the EPE additions to the capital plan Related updates to an IT Inhouse ticketing system EPE updates: POA generator has been confirmed as not required by the Ministry Add Currie Road Pedestrian Crossover installation Due to Bridge weight posting limit changes, operational constraints will be experienced by our Local Municipal Partner Bayham and therefore, rehabilitation of Philmorebridge must be addressed and can not be postponed so this bridge should be included in the 2022 budget deliberations The Committee requested staff bring back options that used the Growth of the County and incorporated an overview of Option #2 and Option #1 for further consideration. Preliminary increases to tax rates should also be presented as is possible. 9 Meeting #6 Highlights After meeting #5, staff further collaborated to compile a solution to meet the Budget Committee requests to provide solutions and options to incorporate Option #1 and Option #2 into the 10 year plan while delivering some tax relief to ratepayers in this coming year. Highlights of Meeting #6 –January 12, 2022 included: A comprehensive outline of the funds available for the overall County Capital plan using the current budget numbers was presented that included Capital from all departments. Option #2 and the immediate needs for PhilmoreBridge were additionally added. Funding of the Philmoreproject using existing funds within the following three projects was deemed possible. The 2021 in year reallocation of funds will alleviate the need to raise taxes to accommodate the immediate need for this project. We also learned that we would receive additional OCIF funding during this time period which was also incorporated into the budget. Project BudgetSpentAvailable To Spend 62901805 Port Bruce Bridge Replacement 730308,479,500 ( 8,038,239) 441,261 62901902 King George Lift Bridge Rehabilitation 40018,562,568 ( 7,224,054) 1,338,514 62901910 Meeks Bridge Replacement 270103,050,000 ( 2,109,181) 940,819 10 Meeting #6 Focus on 2022 With the funding of PhilmoreBridge accommodated and the debt repayments covered using existing funds, the end of 2022 showed a surplus of funds. This surplus could then be reallocated in various ways including setting it aside for use in future years. The Committee indicated that they would like to investigate the possibility of reducing the Growth Reserve for 2022 and return any surplus back to the Levy resulting in a reduction to the Taxpayer wherever possible. If newly found surplus was returned to the Levy, the reduction would reduce the increase on the Levy from 5.6% to 3.85% The implication of utilizing the growth by rolling it into the Levy is that it is not likely desirable to increase the Levy by the same amount in a future year to regain the lost funding. Therefore, the base would be permanently reduced into the future years which puts some further pressure on future years 11 At Meeting #6 it was heard that a 3.85% increase on the Levy would result in an average tax rate increase for 2022 of 1.68% as per the table below. The Landfill rate is not set until later in the year when the regulation is implemented by the Ontario Property Tax Analysis system and will require an amendment at that time. This would translate to approximately $10.50 per $100,000 of assessment on a residential property. 12 Meeting #6 Focus on the Future Strategies to manage the future of assets in the County of Elgin include but are not limited to: Putting Growth funds into a Reserve that can be delayed until there is an in year surplus that warrants some savings to be used into the future. The Growth amount may also fluctuate from the amount in the budget so it will be prudent to monitor this and base savings on actuals. Once the Transportation Master Plan is received, and the Asset Management Program is enabled, the County will have better data on which to fine tune project timelines. Moving projects ahead or back by a year where a surplus is available may be an opportunity to manage funding pressures. Adopting a best practice to put surplus funds from prior years into a reserve for use in years where there is unusual pressure. Divesting of assets should still be investigated and may still be a viable option. Long term financing of a major build such as the Terrace Lodge rebuild is proposed to be amortized over 25years to match the funding envelope and remove pressure using a longer repayment period. These strategies are offered numerically on the next slide for the committee’s review as a summary of possible options for consideration as it relates to the current plan. It should be noted that this plan is flexible to accommodate knowns and unknowns as better information is received. 13 Meeting #6 Focus on the Future continued The largest pressure point years from 2023 to 2026 could be managed with some preplanning and coordination as presented below. Additionally, 2031 would require additional consideration after 2026 is managed By earmarking approximately $14M of Growth funds (either through levy or growth reserve), moving some projects between years, and setting aside possible surplus funds for use in a future year, we would be able to first manage Option #2 and additionally Option #1 over the 10 year capital plan. 14 Meeting #7 Next Steps The Budget Committee was in favour of reducing the levy increase from 5.6% to 3.85% resulting in a suggested tax rate increase of 1.68%. It was then decided to move forward to bring a summary of the work done over the last 6 meetings before a Special Meeting of Council. Apreliminary discussion of the borrowing strategy for Terrace Lodge as outlined on the new plan was undertaken at a high level. Staff have discussed with Infrastructure Ontario some strategies to manage the necessary borrowings over the next two years and how the two upcoming elections can affect approval timelines. The Budget Committee also requested a discussion regarding tax ratios be brought forward. At the time of the last budget committee meeting, the Minister of Finance’s tax policy letter had not yet been received. Recently, this letter was received and is attached in Appendix II in readiness for a discussion about tax ratios as requested. A list of the current tax ratios has been included for review and consideration. In readiness for this meeting, staff have incorporated the changes discussed at the last budget meeting into the budget for 2022 and beyond. This has some effect on the outlying years due to inflationary factors. The Levy was only changed for 2022 with the remaining placeholders left the same in the example in the outlying years. Additional items have been identified since the last budget meeting that have impact on 2022 and beyond. These costs and their 10 year impact have been calculated and will be presented to discuss a possible strategy to manage those additions. 15 Three Year Budget Overview 16 Tax Ratios Attached are the tax ratios that are anticipated to be used for 2022. The Landfill ratio that will not be finalized until late March or early April. Appendix II is a letter received from the Minister of Finance related to anticipated changes to the Small- Scale On-Farm Business Subclass 17 Small-Scale On-Farm Business Subclass An excerpt from the MofFletter is provided Small-Scale On-Farm Business Subclass Assessment eligibility will be expanded from To enhance property tax programs that support farm $50,000 to $100,000 on eligible properties. businesses and to encourage their growth, the Province is increasing the assessment threshold for the small-scale on- MPAC will provide further information for farm business subclass. Currently, municipalities have the Municipalities before March 2022. option of adopting this subclass which provides a reduced tax rate on the first $50,000 of eligible assessment. MPAC will release property eligibility to municipalities in March 2022. We expect to Starting in 2022, municipalities that adopt the small-scale have the Landfill rate available to us around on-farm business subclass will have the option to maintain the current assessment threshold of $50,000 for municipal that same timeframe. tax purposes, and they may also adopt a second subclass that would increase the amount of eligible assessment to A preliminary review of this Subclass $100,000. The Province will apply a reduced business indicates that approximately 5 properties education tax rate to this increased $100,000 threshold for may be fully or partially eligible within the all eligible properties, regardless of whether municipalities County. adopt the subclass. A Council decision would be required to It is anticipated that the Municipal Property Assessment Corporation will be identifying eligible properties and further move this tax ratio change forward. notifying affected property owners and municipalities by March 2022. Other possible changes have not been discussed. If there are any to be brought forward for discussion, please advise. 18 Focus on the New Plan The necessarychanges to budget have been incorporated from the last budget meeting The Levy has only been changed in the budget for 2022. A placeholder has been left in the example as an expected additional impact on future years that will need to be accommodated. The new budget plan for 2022 to 2031 is provided in further detail in Appendix III & IV. Emerging pressure point years are highlighted in yellow. 19 Focus on the New Plan continued A placeholder has been added for additions requested since the last budget meeting. These items are outlined on their various departmental presentations in Appendix I. Staff have calculated the projected costs and the implications on the 2022 to 2031 plan. The budget plan beyond the immediate year is fluid and can be adjusted as needed but it is important to highlight the impact that a decision today could have on the future. Focus is again mainly on 2022 as the immediate concern with 2023 and 2026 as emerging areas of concern. The move to give back the surplus and reduce the levy enabled a reduction on the tax rate. It may not be desirable for Council to reverse this decision to offset these new additional costs. The Growth Reserve is just beginning to accumulate in 2022 but was not removed or utilized to get to this point. Using this fund to offset these additional costs can reduce our ability to use them into the future however, by setting aside approximately $250K in 2022 ($2.5M over 10 years), it will cover most of the outlying years on the additional costs. This is illustrated on the next slide. If unexpected project funding is received throughout the year, we can reduce the need to use the growth fund as it will help offset costs already allocated in year. 20 Focus on the New Plan continued Adjusting the Growth Fund in year will enable these changes to be accommodated using a known expense line that can be adjusted. If the reserve is not fully used, it will allow us to set aside some funds for unknown emergencies and known pressures in the future. Additionally, we may have other surplus operating or capital that will be set aside to fund future items and will take additional pressure off of levy increases and the use of the Growth Reserve. 21 Infrastructure Ontario –Terrace Lodge During the budget meeting, there was some discussion around the financing strategy for Terrace Lodge. The expected compliance premium from the Ministry of Health will be received over a period of 25 years for the purpose of this rebuild. Staff are suggesting that the timeline for repayment of the expected debt of $25M also be amortized over a period of 25 years. By matching the repayment period to the funding period, the County will pay more in interest over the life of the debenture but the pressure to raise funds for this is removed by the funding we will receive. Below is a closer look at this expected cost as outlined in the first eight years of the payback period within the 10 year plan. 22 Infrastructure Ontario –Terrace Lodge Staff have been researching the debenture application process with our area representative from Infrastructure Ontario (IO). There are a few timeline issues in the 2022 year as we get closer to both the Provincial and Municipal elections. Elections normally include blackout periods where decisions are neither made nor finalized. For Infrastructure Ontario, this timeframe will begin when the writ drops in June until sometime in August. Our possible sign off dates would then occur sometime in September and possibly as late as October. This timing would then encroach upon our Municipal election period. Initial reviews indicates that the amount we expect to need is $25M. IO suggests that we may want to apply for more than $25M, so that if additional need arises, we do not have to reapply. If we do not need the full amount that we apply for, we would only debenture for the amount that we would need. The full construction preflow/debenture must be finalized within 5 years of approval or 120 days after substantial completion. The process for a project of this size takes extra levels of approval and therefore additional time. IO Staff suggest we begin the process in early February of 2022, which may enable the full application process to be completed before the June Provincial election deadline. We would then have the funds available to us as needed in early 2023 and beyond which would ensure we are fully funded and able to meet our payment obligations. We would pay interest on whatever funds are pre-flowed to us or can take out a large portion of the debenture in order to secure a favourableinterest rate if we choose. 23 Summary and Wrap Up Questions: Concerns: Direction on Next Steps: The following Recommendations are presented for consideration: THAT the 2022 budget be accepted as presented, and; THAT the 2023 to 2031 budget with Option #1 be accepted in principle, and; THAT the Landfill ratio be accepted in principle to be amended as per regulation 95-17 once updated for 2022, and; THAT Staff proceed to include or not include the Small-Scale On-Farm Business Subclass in the tax ratios beginning in 2022, and; THAT the recommended Tax Rate increase of 1.68% (3.85% increase on the Levy) be accepted in principle and amended once the Landfill rate is set, and; THAT Staff proceed with an application to Infrastructure Ontario to finance the Terrace Lodge rebuild and bring a report to Council to further the process before the Provincial Election, and; 24 Appendix I-A Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Emergency Services Department Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Approved by Council on Emergency Department Restructuring No adjustments to the proposal The committee recognized that this $0 $0 October 12, 2021 were required restructuring would have some effects within Management Create an Emergency various budget lines. Fire School Management Department within November 8, 2021 EMS delivery the County to remove from Meeting Admin services as per the Service Delivery Plan Discussion on how this is referenced in the service Budgetary changed absorbed in delivery review existing budget and reflected in new position lines. EMS delivery EMS ServicesNovember 8, 2021 No adjustments to the proposal The committee recognized that this $0 $0 Meeting were required restructuring would have some effects within Shifting the oversight of EMS various budget lines. Service Delivery to the Discussion on how this is Emergency Management referenced in the service Department delivery review Following the direction given in the Service Delivery Plan. 25 Appendix I-A Budgetary changed absorbed in existing budget and reflected in new position lines. Emergency Administrative Assistant Approved by Council on No adjustments to the proposal The committee supported the funds required $61,534 Wage $676, 058 Wage Position October 12, 2021 were required to add this position to the draft 2022 budget $17,000 Benefits $186,774 Benefits Management Fire School The addition of an 50% of the position will be EMS delivery Administrative Assistant position offset by Fire School to assist with the operation of Revenue the Fire School, Fire Training, increased Emergency Management services, and EMS delivery. Emergency Management No adjustments to the proposal The committee supported the funds required $43,794 Wage Emergency Tentatively approved by $892,525 Wage Program Coordinator Position Council on October 12, were required to add this position to the draft 2022 budget $11,500 Benefits $246,577 Benefits Management 2021 The addition of an Emergency Management Program November 8, 2021 Coordinator position. Primary Meeting CEMC for County and LMP’s, maintains plans, HIRA’s, contact Discussion on having the lists, public education etc. for resources to support the LMP’s and County. Ask LMP’s. risk of not hiring is represents 6 months of 2022. not being able to support the need. Discussion on how shared services may show increases in the County budget but will reflect savings in the LMP budgets. November 16, 2021 Meeting Discussion on how charging the LMP’s for emergency management services can assist with offsetting a portion of this wage. Discussions to ensue with LMP’s Fire School Operation of the Regional Fire November 8, 2021 No adjustments to the proposal The committee supported the funds required ($242,800) revenue ($2,428,000) School- RevenueMeeting were required to add this position to the draft 2022 budget Revenue 26 Appendix I-A Increased Revenue based on Discussion on how shared cost recover for partner services may show Municipalities and an enrolment increases in the County cost for outside students budget but will reflect savings in the LMP Increased revenue of $242,800 budgets. over 2021. This represents an 80% enrollment rate for courses, this would be the recommended rate to be used November 16, 2021 without a full year of data. Meeting Additional enrollment would Options were brought result in additional revenue over forward for the enrolment the budget line. rate of 80%, 90% or 100%. The committee direction was to stay at 80%. There was discussion on further revenue sources ie. Industrial training, fire extinguisher training, third party emergency planning. This will be best looked at in 2023 once a full year of the fire school has been in place Fire School Operation of a Regional Fire November 16, 2021 No adjustments to the proposal The committee supported the funds required $1,500 $15,000 School- Mileage Meeting were required to add this to the Draft 2022 budget Increased mileage line to Options were brought accommodate for increased forward to maintain course delivery and meeting course list, reduce by 10% travel. or reduce by 20% to reduce cost impact which Proposing an increase of $1500 would in turn reduce bringing the mileage line from revenue. It was decided to $3500 in 2021 to $5000 in stay with set course list. 2022. Operation of a Regional Fire November 8, 2021 No adjustments to the proposal The committee supported the funds required $171,500 $1,750,000 Fire School School- Purchased Services Meeting were required to add this to the Draft 2022 budget Increased purchased services Discussion on how shared line to accommodate for services may show increased course delivery. This increases in the County line includes contracted budget but will reflect instructors, contracted course savings in the LMP design, contracted course budgets. providers, contracted meal providers 27 Appendix I-A November 16, 2021 Proposing an increase of Meeting $171,500 over the 2021 budget. Breakdown Options were brought Instructors- $110,000 forward to maintain Meals -$35,000 course list, reduce by 10% Course Design - $20,000 or reduce by 20% to Course Provider- $6,500 reduce cost impact which This increase is offset by would in turn reduce revenue revenue. It was decided to stay with set course list. Fire School Operation of a Regional Fire November 8, 2021 No adjustments to the proposal The committee supported the funds required $30.000 $300,000 Meeting School- Supplies were required to add this to the Draft 2022 budget Increased supplies line to Discussion on how shared accommodate for increased services may show supplies needed for course increases in the County delivery. This line includes, budget but will reflect lumber, cars, easels, markers, savings in the LMP consumables. budgets. This increase is offset by revenue November 16, 2021 Meeting Options were brought forward to maintain course list, reduce by 10% or reduce by 20% to reduce cost impact which would in turn reduce revenue. It was decided to stay with set course list. Emergency Membership Line No adjustments to the proposal The committee supported the funds required $1,000 $10,000 Management were required to add this to the Draft 2022 budget Addition of a Membership line in Fire School the departmental budget to allow for association memberships. Fire School Textbook Library (Capital) November 8, 2021 No adjustments to the proposal The committee supported the funds required$10,000 $100,000 Meeting were required to add this to the Draft 2022 budget In 2021 a textbook library was started to allow the students to Discussion on how shared borrow textbooks from the services may show County for course delivery. increases in the County This allows the LMP’s to reduce budget but will reflect or reallocate funds previously savings in the LMP used for the purchase of budgets. textbooks. 28 Appendix I-A Increase recognized in County November 16, 2021 budget but will reflect savings in Meeting LMP budgets. Options were brought forward to keep or eliminate the textbook library. Eliminating would push the cost back on the LMP’s. It was decided to keep the textbook library. Utility Trailer (Capital)November 16, 2021 No adjustments to the proposal The committee supported the funds required $15,000 $0 Fire School Meeting were required to add this to the Draft 2022 budget Emergency Trailer to be used for promotion Management and marketing of Fire School Options were proposed to and Emergency Management. keep, eliminate, defer or Will be used for moving get corporate sponsors for equipment and resources as 50% cost. It was decided well as storage of assets. Also to go forward with the can be used as promotion at project at full cost and to local events not letter the trailer due to theft concerns. This includes the trailer, and locks. Emergency Operations November 8, 2021 No adjustments to the proposal The committee supported the funds required $51,500 $0 Emergency Centre Technology and Meeting were required to add this to the Draft 2022 budget Management Furnishings (Capital) Fire School Discussion on how the Funding to be used in County EOC is utilized by conjunction with the renovation many of the LMP’s as their of the EOC project. This will secondary EOC. cover 2 TV’s with HDMH hookups, Screen, projector, integrated sound system, November 16, 2021 Mapping capabilities, Ipads with Meeting cases, tables, chairs, white boards. Options were proposed to keep, implement a 3 year $8,500 was budgeted in 2021 phase in, or reduce by nd for the purchase of a $10K and seek out 2 smartboard, this was deferred hand items. It was decided due to the 2022 EOC to keep in the budget and renovation. fully fund as it is better to do it at the time of construction. 29 Appendix I-B Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg County of Elgin Homes Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) County of Docit Software implementation Reviewed/discussed at Annual license fee No adjustments required The Committee supported the $28,725 for Year one implementation and annual $16,514 until 2024; Elgin Homes to integrate with Point Click Committee meetings 2, 3 Docit Software for inclusion in the 2022 draft license fee will be funded from then $22,935 Care. Docit is a mobile app to & 4. budget. Efficiency Funding Received with no 10-year plan costs support documentation, increase required for 2022 budget assessments, continuity of care, $210,087 as addition compliance requirements in to the budget LTC. Anticipated to support Case Mix Funding efficiencies and minimize compliance risks. County of Automated call-in program for Reviewed/discussed at No adjustments required The Committee supported the 2021 $38,000 year one implementation and Annual license fee Elgin Homes shift replacement – budgetary Committee meetings 2, 3 Budgetary Carryover of $38,000 to support annual license fee. estimated to be carryover from 2021. & 4. one-time implementation costs of automated ~$15,000. Online scheduling software staff call-in program for inclusion in the 2022 10-year plan costs program to be implemented in draft budget. $173,000 2022 followed by automated call-in program for shift replacement. Aligns with Service Delivery Review priorities. Anticipated to support staff recruitment and retention efforts, improve staff moral, support continuity of care and reduce overtime costs. 30 Appendix I-B County of Temporary Part-time clerks (all Reviewed/discussed at Determined at Committee meeting The committee supported the one-time costs Funded by Safe Restart Funding – No $0 Elgin Homes three Homes) April – December Committee meetings 2, 3 4 to use Safe Restart Funding of ~$75,000 (total across 3 Homes) to support increase to Budget 2022 to support scheduling/staff & 4. (SRF). temporary part-time clerk hours April – replacements and successful Discussion regarding December 2022 utilizing SRF. scheduling/automated call-in source of funding – system implementation. recommended by committee members and finance department at Committee meeting 3 to use Safe Restart Funding (SRF). County of CMI scores/funding Include the CMI efficiency of Reviewed/discussed at Determined at Committee meeting The Committee supported the improvement Decrease to budget ($308,000) Elgin Homes $308,000 in the 2022 Homes’ Committee meetings 2, 3 4 to use Safe Restart Funding ask of $308,000 be included in the 2022 provided by ministry budget. & 4. (SRF) to fund temporary part-time Budget. annually. Initial improvement ask at clerk costs (~$75,000). Improvements to meeting 2 & 3 was Adjustment made to improvement budget will be $233,000. ask from $233,000 to $308,000 calculated annually. ($75,000 adjustment). Current reduction is estimated at $3,080,000 over 10- year plan 31 Appendix I-C Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg ADMINISTRATIVE SERVICES Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Staff Instructions Warden and County-wide Council At Committee Meeting #2, Committee direction was to refine Committee supported revised proposal and $ 10,000 n/a Council/Administrative Orientation the following feedback the proposal in the following ways: directed that this initiative be included in the Services was received: - eliminate bus tour component; 2022 draft budget for Council’s consideration. Note: it was proposed that and investigate cost sharing $20,000 be included in the draft Staff were asked to options with LMPs. 2022 budget for County-wide provide additional Council Orientation. This ask information regarding the originally included the costs costs associated with the associated with holding a joint proposed orientation and orientation session with to provide options speakers, developing including cost sharing with orientation materials and LMPs. hosting a bus tour. At Committee Meeting #3, a revised proposal was brought forward that included $10,000 for a Council-wide Orientation with the option for LMPs to contribute. Should LMPs choose not to contribute the orientation will be scaled accordingly. 32 Appendix I-C Warden and Warden’s Banquet At Committee Meeting #2 Committee direction was to The Committee denied the increase of $2,000 $0 $0 Council/Administrative the Committee asked staff eliminate the additional $2,000 to the annual Warden’s Banquet budget and Services Note: it was proposed that an to provide additional funding request. supported the status quo amount for 2022. additional $2,000 be included in information regarding The Committee also requested that a report the budget to accommodate costs associated with the be brought to Council for consideration in increased costs of hosting the Warden’s Banquet and to 2022 with an analysis of the Banquet and ways annual Warden’s Banquet. present options that would in which costs could be reduced or recovered Increased costs are related to reduce costs associated in future years. the rising cost of food, with hosting the event. decorations and venue rentals over the past decade. At Committee Meeting #3 the Committee discussed reducing the scale of the Banquet, changing its format, requiring attendees to pay to attend or eliminating the event altogether but ultimately decided that any change to the Banquet would need to be discussed with Council as a whole. Administrative Council and Committees At Committee Meeting #4 No adjustments to the proposal The Committee supported the $5,000 for $5,000 $50,000 Services Marketing and Promotion staff provided more details were required. Council and Committees Marketing and regarding the costs Promotion for inclusion in the 2022 draft Note: It was proposed that associated with promoting budget. $5,000 be included in the 2022 Council and Committee budget to cover costs initiatives in traditional and associated with Council and new media outlets. Committee Marketing and Options presented Promotion ( in cases where included to fund this these costs are not associated engagement or reduce with an existing project). These paid public engagement. costs include promotion of the Budget Survey, Indigenous Strategy Outreach, COVID-19 Mental Health Survey, and other committee driven public engagement initiatives. Administrative Agenda Management Software At Committee Meeting #3 No adjustments to the proposal The Committee supported the $30,000 for $30,000 $300,000 Services staff were asked to were required. Agenda Management Software for inclusion in Note: it was proposed that provide more details the 2022 draft budget. $30,000 be included in the draft regarding the number of 2022 budget for Agenda Agendas complied Management Software. annually for Council and Committees and the approximate time it takes to compile and make accessible these documents. 33 Appendix I-C At Committee Meeting #4 staff were asked to quantify financially the efficiencies that would be achieved should Agenda Management Software be implemented though an analysis of staff time vs. software solution. Administrative Accelerated Replacement Cycle Note: Based on No adjustments to the proposal This spend is obligatory. $20,745 $166,000 Services for Ambulance Laptops with the performance in the field were required. Addition of Two Spare Laptops the Emergency Service provider has indicated that Note: it was proposed that an the replacement cycle for additional $166,000 be added to laptops used in the field the 10 year plan for will be reduced to every 4 replacement of 18 laptops every years and that two four years for Ambulance additional laptops are Services. required. 34 Appendix I-D Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Cultural Services Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Library Services Electronic resources in the No further adjustments to the The Committee supported the $5,000 $50,000 increase to October 26, 2021 $5,000 increase library’s operating budget be November 8, 2021 proposal were required. increase for library electronic resources, be mitigated by increased by $5,000 effective November 16, 2021 subject to the development of a fundraising / increased revenue the 2022 budget year, with donation strategy by the end of 2022 for th annual inflationary increases At the November 8implementation as soon as 2023. thereafter in the County’s ten-meeting, staff were asked year financial plan. A detailed to develop a plan to costing analysis with future cost increase fundraising projects was presented as part revenue to mitigate / off- of this request to justify the set this increase in future increase so that current service budget years beginning as levels can be maintained. soon as 2023. th At the November 16 meeting, a path forward on increasing donation revenue was presented for further refinement in 2022. Inflationary Library Services Material costs in the library’s October 26, 2021 No further adjustments to the The committee supported maintaining the Inflationary increase based on CPI Increases base capital budget be maintained proposal were required. library’s annual capital budget for materials 2022 – 1.02 already included was on CPI in 2022 with annual inflationary with annual inflationary increases in the 10-increased to Oct CPI of 1.049 increases. year plan. difference of .029 increase added $8K added $80K over 10 in 2022 years 35 Appendix I-D Library Services Fine revenue be reduced by October 26, 2021 No further adjustments to the The committee supported the adjustment, No net impact No net impact $5,000 and off-set by donation proposal were required. subject to County Council’s endorsement of revenue as outlined in the the library’s fine free proposal in 2022. presentation “A Path Forward on Library Fines” presented to County Council on September 28, 2021. 36 Appendix I-E Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg HUMAN RESOURCES DEPARTMENT Department or Proposal (staff Committee Discussion Adjustments made to Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) Proposal (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) th Human Resources , 2021: Majority of HR budget is October 26 N/A Committee requested additional information Wages / Benefits increase 3.2% $835,265 (salary th comprised of wages and Communicated to Committee for November 8, 2021 meeting, including: (related to inflationary increases & new & benefits for new benefits for departmental staff that increase in salaries/benefits - Extent to which HR took into position). role) (Service based department) budget line relate to the new HR consideration related Budget Survey Coordinator role approved by responses rd Council in 3 quarter 2021. - Consideration toward inflationary Professional Development: Proposed $6000 (2-year Additional data shared with the pressures increase from $3600 to $6600 for 2-increase) committee displaying year-over-- Offsets considered years to cover planned development year workload increases. - SDR recommendations considered – and catch-up items. this included detail related to the Increase to professional Human Capital Management software development line relates to the implementation, and development new position, as well as planned toward an HR shared service across or approved professional Elgin County development for existing HR - Collaborations with other departments team members (development - What impact a 5% cut would have on was largely halted through ’20 departmental operations & associated and ’21 with some priority areas risks requiring catching-up in ’22). - Options for the Committee to consider This was presented to the Budget Committee th on November 8 and the Committee did not provide any direction to amend the proposed HR budget at that time. 37 Appendix I-E Committee requested summary presentation of proposed new programs and service changes over 2021; this was presented on th November 16, 2021 and no additional direction was provided related to the HR budget as presented. th Human Resources – Continuation of Organizational October 26, 2021: N/ANo specific direction provided. $0 $0 Recruitment & Culture work; initiated in 2020 / Organizational culture work to Retention 2021. date, and plans through 2022 $15,000 (request is to maintain this budget (Organizational Continuation of “Respect Lives were presented to the Budget line, no increase year-over-year) Culture) Here” culture work, with Committee. consultant ‘Forward Working’, expanding to front-line staff, key Policy review & development, and leadership training & development through 2022. This budget line also includes recruitment process advertising costs. th Human Resources – October 26, 2021: Continuation of Recruitment N/A No specific direction provided. $0 $0 Recruitment & and on-boarding process review Recruitment and Retention work Retention and improvement to date, and plans through 2022 $10,000 included annually under project costs (Process review and Including recruitment re-were presented to the Budget for these initiatives as Staff Training Reserve improvement; branding, development of a Committee. (request is to maintain project line, no Training & recruitment video, etc. increase year-over-year) Development) This budget line also includes other corporate wide training costs as they arise; including H&S training and other corporate wide leadership and staff training. Accessibility Accessibility services provided Communicated high level 2022 N/A No specific direction provided. No increase to budget requested to Middlesex County comprise Accessibility plans including the HR department’s only creation of an Accessible revenue source at this time. Elections Guide for LMPs and Anticipate continued 50:50 update County policies to better share of this role through 2022. reflect requirements of the Integrated Accessibility Standards Regulation (IASR) 38 Appendix I-F Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Financial Services Department or Proposal (staff Committee Discussion Adjustments made to Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) Proposal (adjust and include OR direction to In the 10-year plan explanationexclude - 2022 budget) Carry forward of unspent Reallocation of existing project funds $0 $0 Meeting #2 – Investigate funding options Finance project funds to support Wages and justify need for Student position – from previous year. and Benefits to hire Accounting Bring back further information related to Student Position payment reconciliation Investigate student funding options Meeting #3 – Student would Support HCM Project, and ensure comprehensive testing. Expected that this will help develop local pool of CPA talent with Municipal experience. Will fund from from existing unspent project as no available Financial support for CPA Student Co-op positions Reconciliations between departments and Finance more efficient for department needs Enhancement of letter folding Meeting #2 –Review sources of revenue Staff will investigate possible $3,000 Placeholder to be included in $30,000increase to Finance machine – Current leased and modernization of billing process to partnership with Central Elgin related budget with further information to machine is several years old eliminate need for machine to cost sharing of equipment to avoid come forward and only will fold one page per Meeting #3 – Largest user would be the need to lease. Include funds as a envelope. Lease costs to cover Homes invoices and letters not a cost placeholder with an update to be enhanced updated machine are that can be easily absorbed by these provided later in the year being requested – from current clients. $1000 to $4000 per year - an Other departments can benefit from the increase of $3000 use of machine 39 Appendix I-F ($19,066) Decrease POA Remove position from POA for Meeting #2 – As staff move up steps for None Include in 2022 and beyond ($4,104) Decrease to Revenue in first offset by increases Part time person and reduce years of service the amount of savings year due to decrease in costs to LMP Payments steps due to new hires – Results incrementally decreases in the 10 - year in more revenue to LMP upfront plan for POA share – Net change is a decrease to revenue to the County Department or Proposal (staff Committee Discussion Adjustments made to Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) Proposal (adjust and include OR direction to In the 10-year plan explanationexclude - 2022 budget) Corporate Activities Increase in Interest rate for ten-Meeting #4 - Accepted $0 (Debenture to be taken out in 2023 $1M Increase year debenture now at 2.44% no expected effect on 2022) th up from Sept 17 rate of 1.9% Corporate Activities Social Services - City of St. Meeting #4 - Accepted ($267,000) Decrease ($2.73M) Decrease Thomas has provided an update that indicates a reduction in 2022 Purchasing Enhancements to Purchasing Council Meeting Jan 11 Placeholder included for $44,180 Increase $900,247 Increase department as per the Service Consideration in outlying Delivery Review years 40 Appendix I-G Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Planning Services Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Planning Services Official Plan 5-Year Review No adjustment to the proposal was Committee supported the proposal and At Committee Meeting #2, $10,000 $0 the following feedback required. directed that the additional funding be Note: It was proposed that an was received: included in the 2022 draft budget for Council’s additional $10,000 be included consideration. in the draft 2022 budget to fund Staff were asked to ongoing enhanced public provide additional communications, and public information regarding the meeting space rentals required requested proposal. through to report finalization. At Committee Meeting #3, staff provided the Committee with the requested additional justification, and recommended that the budget as proposed be maintained. Planning Services Elgin Natural Heritage At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $20,000 $0 Systems Heritage Study the following feedback required. directed that the additional funding be Implementation was received: included in the 2022 draft budget for Council’s consideration. Note: It was proposed that Staff were asked to $20,000 be included in the draft provide additional 2022 budget to retain an information regarding the environmental consultant to costs and requested 41 Appendix I-G assist in connecting the further information information from the Elgin associated with the need Natural Heritage Systems to retain an external Heritage Study with the environmental consultant. County’s Official Plan At Committee Meeting #3, (recommendations on policy changes, and mapping staff provided the changes). Committee with the requested additional justification, and recommended that the budget as proposed be maintained. Planning Services Improved Planning Website At Committee Meeting #2, Committee direction was to The Committee declined the request of $0 $0 Accessibility and Document the following feedback eliminate the $10,000 funding $10,000 to retain the services of an external Rebranding was received: request. marketing firm to improve planning website accessibility for the public and planning Note: It was proposed that Staff were asked to applicants, and undertake various planning $10,000 be included in the draft provide additional application document rebranding, but instead 2022 budget to improve information regarding the directed staff to achieve the item utilizing the planning website accessibility costs and justification support of Administrative Services staff. for the public and planning associated with this item. applicants, and undertake At Committee Meeting #3, various planning application document rebranding utilizing the Committee an external marketing firm. recommended that this action could be supported with the assistance of Administrative Services staff. Planning Services Increased Personnel At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $1,500 $0 Development / Training Staff requested that an required. directed that the additional funding be Investment additional $1,500 be included in the 2022 draft budget for Council’s included in the draft 2022 consideration. Note: It was proposed that an budget to increase additional $1,500 be included in personnel professional the draft 2022 budget to development / training. increase personnel professional development / training support for new staff. Planning Services Consultant Support to complete Received at Council Add to existing project for Official Plan Review $50,000 $0 Official Plan Review Planning Services Recruitment Services for Received at Council Use of Legal and Professional Services $0 $0 Planning ($20,000) Land Division Support from City of St. Thomas Received at Council Add to Purchased Services $40,000 $0 Committee to ensure continuance of Service 42 Appendix I-H Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Economic Development & Tourism Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Economic Proposed membership withdrawn Planned membership in At Committee Meeting #2, The Committee directed that Elgin County’s $0 $0 Development & Southwestern Ontario the Committee requested for 2022 by Committee. membership in SOMA be cancelled for 2022 Tourism Marketing Alliance in more information and be reassessed as part of future budget partnership with the City of St. regarding the planned deliberations. Thomas. membership in Southwestern Ontario Marketing Alliance (SOMA) with the City of St. Thomas ($30,000 annual membership fee). At Committee Meeting #3, staff provided the requested additional information. 43 Appendix I-H Economic Renewal of South Central At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $25,000 Development & Ontario Region (SCOR) the Committee requested required. directed that the funding be included in the $0 in 10-year plan Tourism Economic Development more information 2022 draft budget for Council’s consideration. membership. regarding the planned requires annual membership in South review Central Ontario Region Economic Development Corporation (SCOR) ($25,000 (annual membership fee). Economic Purchased Services At Committee Meeting #2, Recommended proposed budget Committee supported the revised proposal $27,000 Increase Development & the following feedback was reduced to $40,000. Which is and directed that the reduced funding be Tourism Note: It was proposed that was received: an increase of $27,000 over 2021 included in the 2022 draft budget for Council’s $270,000 increase $45,000 be included in the draft consideration. 2022 budget to fund data, Staff were directed to look graphic design, website at reducing budget areas maintenance and Customer by 5%, and thus Relationship Software (CRM) recommended reduction budget item to $40,000. Economic Business Retention & At Committee Meeting #2, Recommended proposed budget Committee supported the revised proposal $5,000 increase Development & Expansion the following feedback was reduced to $10,000. Which is and directed that the reduced funding be Tourism was received: a $5000 increase over 2021 included in the 2022 draft budget for Council’s $50,000 increase Note: It was proposed that consideration. $15,000 be included in the draft Staff were directed to look 2022 budget to fund proactive at reducing budget areas efforts aimed at connecting with by 5%, and thus existing businesses to recommended reduction understand and respond to budget item to $10,000. local business needs. Economic Promotions/Special Events Recommended proposed budget At Committee Meeting #2, Committee supported the revised proposal $11,500 increase Development & the following feedback was reduced to $18,500. Which is and directed that the reduced funding be Tourism Note: It was proposed that was received: an $11,500 increase over 2021 included in the 2022 draft budget for Council’s $115,000 increase $20,000 be included in the draft consideration. Staff were directed to look 2022 budget to fund attendance and participation in local at reducing budget areas business initiatives and by 5%, and thus community events. recommended reduction budget item to $18,500. Economic Quality of Life At Committee Meeting #2, Recommended proposed budget Committee supported the revised proposal ($11,000) decrease Development & the following feedback was reduced to $25,000. Which is and directed that the reduced funding be ($110,000) decrease Tourism Note: It was proposed that was received: a decrease of $11,000 over 2021 included in the 2022 draft budget for Council’s $30,000 be included in the draft consideration. 2022 budget to fund promotion Staff were directed to look with videos, social media, at reducing budget areas television, radio, etc. by 5%, and thus recommended reduction budget item to $25,000. 44 Appendix I-H Economic Tourism Van Replacement At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $40,000 $0 Development & the following feedback required. directed that the funding be included in the Tourism Note: It was proposed that was received: 2022 draft budget for Council’s consideration. $40,000 be included in the draft 2022 budget to fund the Staff were asked to replacement of the tourism van. provide additional information regarding the costs and justification associated with this item. At Committee Meeting #3, the Committee received the requested justification and supported the expenditure. Economic Elgin St. Thomas Small At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $15,000 increase Development & Business Enterprise Centre the following feedback required. directed that the funding be included in the $150,000 increase Tourism was received: 2022 draft budget for Council’s consideration. Note: It was proposed that $50,000 be included in the draft Staff were asked to This is an increase of $15,000 over 2021. 2022 budget to maintain provide additional funding investment. information regarding the costs and justification associated with this item. At Committee Meeting #3, the Committee received the requested justification and supported the expenditure. Economic At Committee Meeting #2, Visitor and Saviour Elgin No adjustment to the proposal was Committee supported the proposal and $27,500 increase Development & Guides staff provided justification required. directed that the funding be included in the $275,000 increase Tourism associated with this item. 2022 draft budget for Council’s consideration. Note: It was proposed that $27,500 be included in the draft 2022 budget to prepare new guides. 45 Appendix I-I Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Information Technology Services Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Information Scheduled Hardware October 26: None November 16: $227,532 $2,829,883 Technology Services Replacement Committee suggested that Committee moved to include item in 2022 Note: staff monitor the impact of budget Staff recommended that CPI on devices. Delay $227,532 be included in the any that are drastically 2022 budget for replacement of impacted if possible. IT hardware and avoid November 16: unplanned downtime due to Committee in favour of failed hardware. An informal recommendation in replacement schedule is in use principle, but staff should to facilitate this function. be cognisant of price fluctuations. If substantial changes, staff to bring report to council Information Additional Training & None November 16: $15,000 ($9,000 previously approved + $150,000 ($90,000 Technology Services Development Spending Committee moved to include item in 2022 $6,000) previously Note: budget approved and Staff recommended that the additional $60,000) Training and Development budget be increased by $6,000. This will allow for at least 1 week of training per IT Employee 46 Appendix I-I Information IT Service Management November 16: None December 9: $14,000 $153,295 Technology Services (ITSM) Software Committee requested that Committee moved to include item in 2022 Note: staff investigate if this budget Staff recommended that the function could be committee support the captured within an acquisition of a full featured IT existing application, such Service Management as Laserfiche application to manage all IT December 9: requests, and provide staff with Staff investigated the the ability to report on capacity option of utilizing and plan accordingly. Laserfiche and determined that much of the functionality would need to be developed either internally or externally and that any finished product would lack some functionality. Maintenance and administration of a customized application built in-house would require additional support as opposed to an application designed for this function Information Cybersecurity Assessment October 26: None November 16: $35,000 $153, 386 Technology Services Note: Committee inquired if Committee moved to include item in 2022 Staff recommended that the AMO’s A Municipal Cyber budget committee support a full Security Toolkit document provided any of the cyber Cybersecurity assessment of the organization every 3 years functions that are being requested by staff. November 8: After reviewing the document, staff determined that no actual Tools were part of this document, just Best Practices which included performing scheduled assessments October 26: Committee asked if there are required cyber improvements to gain access to cyber insurance or improve rates. November 8: Staff discussed the current RFP for insurance with Purchasing. Due to 47 Appendix I-I the number of factors that constitute the rate, it was not easily determined what the impact of a single item or absence of that item would be on the rate. Information AI Security Analyst Solution November 8: November 8: November 16: $45,000 $450,000 Technology Services Note: Staff proposed removing Reduced ask to $45,000 and a Committee moved to include item in 2022 $40,000 placeholder Staff recommended that part of this application and $40,000 placeholder added. budget $85,000 be included in the 2022 investigate utilizing If existing application cannot budget to support an Artificial existing software. address the gap, staff will come Intelligence Security Analyst Committee echoed that back to council to request use of Solution to alert and respond to efforts should always be to the placeholder anomalies within the network maximize existing software capabilities Information Privileged Access November 8: Removed ask 0 0 Technology Services Management Solution Staff suggested putting Note: this off until future years. Staff recommended that the Committee agreed that committee consider allocating implementing a few cyber $25,000 to the purchasing of a improvements this year Privileged Access Management and adding on in future Solution to audit, manage, and years would be a more protect the most critical network effective approach accounts 48 Appendix I-J Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg ENGINEERING SERVICES - CORPORATE FACILITIES Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Corporate Facilities POA –Installation of New At Committee Meeting #3, Committee direction was to The Committee declined the request of $85,000 $0 Standby Generator the following feedback eliminate the $85,000 funding $85,000 to install new standby generator at was received: request. the POA due to an increased number of Note: It was proposed that power disruptions experienced through 2021. $85,000 be included in the draft Staff were asked to 2022 budget to install new provide additional Subsequently to the last budget committee standby generator at the POA information regarding the meeting, a further disruption of operations at due to an increased number of requested proposal. the POA building highlighted the need for a power disruptions experienced backup generator to be installed at this through 2021. At Committee Meeting #4, location. As a result, this item has been staff provided the reintroduced to the budget for 2022 for Committee with the Council’s consideration. The life expectancy requested additional of this item is expected to be outside the justification, and scope of the 10 year plan. recommended that the budget as proposed be maintained. At Committee Meeting #5, the Committee recommended that this action could not be supported at this time and 49 Appendix I-J would recommend it be removed form the budget. Corporate Facilities POA –Installation of New At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $20,000 $0 UV/LED air filtration system the following feedback required. directed that the new funding be included in was received: the 2022 draft budget for Council’s consideration. Note: It was proposed that Staff were asked to $20,000 be included in the draft provide additional 2022 budget to install new information regarding the UV/LED air filtration systems at costs and justification the POA as mandated by the associated with this item. Province. At Committee Meeting #3, the Committee recommended that this action could be supported. st Corporate Facilities Administration Building – 1 At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $300,000 $0 Floor Renovations the following feedback required. directed that the new funding be included in was received: the 2022 draft budget for Council’s Note: It was proposed that consideration. $300,000 be included in the Staff were asked to draft 2022 budget to renovate provide additional st the former POA suites on the 1 information regarding the floor. This space will costs and justification accommodate Fire Training and associated with this item. Economic Development and Tourism. At Committee Meeting #3, the Committee recommended that this action could be supported. Corporate Facilities (EMS) Edward Street – At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $55,000 $0 Replacement of standby the following feedback required. directed that the funding be included in the generator was received: 2022 draft budget for Council’s consideration. Note: It was proposed that Staff were asked to $55,000 be included in the draft provide additional 2022 budget to replace the information regarding the standby generator at the (EMS) costs and justification Edward Street ss mandated by associated with this item. Technical Safety Standards Association (TSSA) At Committee Meeting #3, the Committee recommended that this action could be supported. 50 Appendix I-J Corporate Facilities Terrace Lodge LTCH – At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $43,000 $0 Elevator Upgrades the following feedback required. directed that the funding be included in the was received: 2022 draft budget for Council’s consideration. Note: It was proposed that $43,000 be included in the draft Staff were asked to 2022 budget to address provide additional mechanical upgrades within the information regarding the main building which was not costs and justification part of the redevelopment associated with this item. project. These upgrades were identified in the 2020 Building At Committee Meeting #3, Condition Assessment Report. the Committee recommended that this action could be supported. 51 Appendix I-K Budget Committee Quick Reference Guide Committee MeetingDates Links (Presentations/Agendas & Meeting Links 1 July 27, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/07/Budget-Committee-Agenda-July-27-2021.pdf Meeting: https://www.youtube.com/watch?v=iILbn-rCrnk&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=1&t=33s 2 October 26, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/10/Budget-Committee-Agenda-Package-October-26-2021-1.pdf Meeting: https://www.youtube.com/watch?v=te8aoQIFBZI&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=5&t=4s 3 November 8, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-Package-November-8-2021.pdf Meeting: https://www.youtube.com/watch?v=gml8wPA1NuA&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=3&t=5s 4 November 16, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/11/Budget-Committee-Agenda-November-16-2021.pdf Meeting: https://www.youtube.com/watch?v=nIP7ORtdtys&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=4&t=1s 5 December 9, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2021/12/Budget-Committee-Agenda-Package-December-9-2021.pdf Meeting: https://www.youtube.com/watch?v=TwMyYdhIoIY&list=PLCpFwBTmUDtTn3yOjhhH7PSXnIiz6pqZ3&index=2&t=3838s 6 January 12, 2021 Agenda: https://www.elgincounty.ca/wp-content/uploads/2022/01/Budget-Committee-Agenda-Package-January-12-2022.pdf Meeting: https://www.youtube.com/watch?v=H8O6RSrwfYg Engineering Services - Transportation Department or Proposal (staff Committee Discussion Adjustments made to Proposal Committee Direction Amount Included in 2022 Budget Amount Included Service Area recommendations) with Include Date(s) (adjust and include OR direction to exclude In the 10-year plan explanation- 2022 budget) Engineering Services At Committee Meeting #2, Talbot Line (CR3) Asphalt No adjustment to the proposal was Committee supported the proposal and $855,000 $0 - Transportation Resurfacing between Iona Road staff requested additional required. directed that the additional funding be (CR14) and west limits of the funding as a result of included in the 2022 draft budget for Council’s Village of Shedden annual construction price consideration. inflation. This road section was last resurfaced in 2010 and condition warrants an investment at this time in order to prolong its life. Engineering Services Dunborough Road (CR5) At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $50,000 $0 - Transportation Surface Treatment between staff requested funding as required. directed that the funding be included in the Queens Line and Pioneer Line previously detailed in 10-2022 draft budget for Council’s consideration. (CR2) year Transportation Asset Management Plan. This road section was last resurfaced in 2013 and warrants an investment at this time in order to prolong its life. Engineering Services Fingal Line (CR16) Pre-At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $50,000 $1,268,963 - Transportation engineering surveys – Port staff requested funding as required. directed that the funding be included in the Talbot Hill previously detailed in 10-2022 draft budget for Council’s consideration. year Transportation Asset In advance of the planned Management Plan. reconstruction of the Port Talbot 52 Appendix I-K Hill on Fingal Line, topographical, legal and geotechnical surveys and investigations are required to assist with in-house engineering of this project scheduled to be constructed in 2023. Engineering Services Fingal Line (CR16) Road At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $2,445,000 $0 - Transportation Recycling and Resurfacing staff requested funding as required. directed that the funding be included in the between the Village of Fingal previously detailed in 10-2022 draft budget for Council’s consideration. and the City of St. Thomas. year Transportation Asset Management Plan. This road section was constructed in 1971 and last resurfaced with asphalt in 1991. Asphalt recycling and resurfacing is planned to be completed to renew this aged roadway. The project will be extended into the City of St. Thomas’ jurisdiction as requested by the City as a joint project. Engineering Services Third Line (CR18) Road At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $700,000 $0 - Transportation Recycling and Resurfacing staff requested additional required. directed that the additional funding be between Mill Road and funding as a result included in the 2022 draft budget for Council’s Southdel Drive. rehabilitation strategy and consideration. annual construction price This road section requires inflation. The Committee improvements in order to requested consideration accommodate traffic demands of potential capital and will be rehabilitated by program reduction means of “full depth investment options. reclamation” and asphalt At Committee Meetings resurfacing and is the final section of Third Line to be #3 - #5, staff presented completed. four capital program investment options. Engineering Services No adjustment to the proposal was Committee supported the proposal and Village of Richmond At Committee Meeting #2, $2,980,000 $0 - Transportation Reconstruction (CRs 38 and staff requested additional required. directed that the additional funding be 43). funding as a result of included in the 2022 draft budget for Council’s detailed design consideration. The Village of Richmond was completion and annual last reconstructed in 1979. The construction price project will replace existing curb inflation. The Committee and gutter, sidewalk, drainage requested consideration and roadway. Engineering has of potential capital been completed in-house. program reduction investment options. 53 Appendix I-K At Committee Meetings #3 - #5, staff presented four capital program investment options. Engineering Services Springfield Road (CR40) At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $150,000 $0 - Transportation Microsurfacing between the staff requested funding to required. directed that the funding be included in the south limits of Mount Salem and advance project due to 2022 draft budget for Council’s consideration. Nova Scotia Line. asset condition. This road section was last resurfaced with Microsurfacing in 2014. Microsurfacing is being utilized as an asset condition hold strategy successfully on this relatively low volume road section. Engineering Services At Committee Meeting #2, Glen Erie Line (CR42) Pre-No adjustment to the proposal was Committee supported the proposal and $100,000 $1,740,000 - Transportation engineering surveys. staff requested funding as required. directed that the funding be included in the previously detailed in 10-2022 draft budget for Council’s consideration. In advance of the planned year Transportation Asset reconstruction of Glen Erie Line Management Plan. scheduled for 2024, topographical, legal and geotechnical surveys and investigations are required to assist with in-house engineering of this project. Engineering Services Richmond Road (CR43) At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $175,000 $0 - Transportation Microsurfacing and Granular staff requested funding as required. directed that the funding be included in the Shouldering between Calton previously detailed in 10-2022 draft budget for Council’s consideration. Line and Nova Scotia Line. year Transportation Asset Management Plan. This road section was last resurfaced in 2013 (south of Vienna Line) and 2015 (north of Vienna Line) and is due for another resurfacing treatment in order to maintain the road’s condition. Engineering Services Eden Line (CR44) Rehabilitation At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $290,000 $0 - Transportation between Culloden Road and staff requested funding as required. directed that the funding be included in the Talbot Line. previously detailed in 10-2022 draft budget for Council’s consideration. year Transportation Asset This road section was last Management Plan. reconstructed in 1987 and requires a renewed pavement structure. The project will include road recycling, asphalt resurfacing and granular shouldering. 54 Appendix I-K Engineering Services Pigram Road (CR54) At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $382,500 $0 - Transportation Rehabilitation between Lyons staff requested additional required. directed that the additional funding be Line and Ron McNeil Line. funding as a result of included in the 2022 draft budget for Council’s annual construction price consideration. This road section was last inflation. reconstructed in 1998 and requires a renewed pavement structure. The project will include road recycling, asphalt resurfacing and granular shouldering. This is a jointly funded project with the County of Oxford who has shared jurisdiction. Engineering Services Imperial Road (CR73) At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $3,600,000 $0 - Transportation Rehabilitation between the north staff requested funding as required. directed that the funding be included in the limits of the Town of Aylmer and previously detailed in 10-2022 draft budget for Council’s consideration. Avon Drive. year Transportation Asset Management Plan. This road section was last reconstructed in 1993 and requires a renewed pavement structure. The project will include road recycling, asphalt resurfacing and granular shouldering. A 1500m long continuous left turn lane will be also constructed between Glencolin Line and College Line. Engineering Services King Bridge (B38) Rehabilitation At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and 40,000 $200,00 - Transportation Engineering. staff requested additional required. directed that the new funding be included in funding as a result of 2021 the 2022 draft budget for Council’s King Bridge is located on Ron OSIM inspection findings. consideration. McNeil Line, east of Dorchester Road, built in 1955 and has been identified to require rehabilitation as a result of biennial OSIM inspections. This project completes engineering for the planned rehabilitation scheduled for 2023. Engineering Services Phillmore Bridge (B49) Deck At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $1,500,000 $0 - Transportation Replacement. staff requested new required. directed that the new funding be included in funding per Council’s the 2022 draft budget for Council’s Phillmore Bridge is located on direction. consideration. Richmond Road, south of Heritage Line and built in 1992. At Committee Meetings Council has previously #3 - #5, staff presented approved the replacement of four capital program the existing steel grate deck investment options. 55 Appendix I-K surface to accommodate all road users. Engineering Services At Committee Meeting #2, Coyne Culvert (C74) No adjustment to the proposal was Committee supported the proposal and $25,000 $100,000 - Transportation Rehabilitation Engineering. staff requested additional required. directed that the new funding be included in funding as a result of 2021 the 2022 draft budget for Council’s Coyne Culvert is located on OSIM inspection findings. consideration. Talbot Line west of Coyne Road, built in 1950 and has been identified to require rehabilitation as a result of biennial OSIM inspections. This project completes engineering for the planned rehabilitation scheduled for 2023. Engineering Services Transportation Master Plan At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $50,000 $0 - Transportation staff requested additional required. directed that the additional funding be The County’s first funding to support included in the 2022 draft budget for Council’s Transportation Master Plan was enhanced study consideration. initiated in 2021 and scheduled communications. to be completed in 2022. Additional project funds are required to complete the project ($200,000 allocated in 2021) Engineering Services Currie Road (CR8) Pedestrian New funding included in As per Council direction at its As per Council direction at its meeting on $110,000 $0 - Transportation Crossover – Dutton 2022 draft budget as meeting on November 23, 2021. November 23, 2021. directed by Council. Council has previously approved a request from the Municipality of Dutton Dunwich and subsequent study are recommendation from staff to install a pedestrian crossing at the intersection of Currie Road and Mary Street in the Village of Dutton Engineering Services Multiple Bridge and Culvert At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $75,000 $750,000 - Transportation Repairs Project - Engineering staff reduced funding required. directed that the funding be included in the request as a result of in-2022 draft budget for Council’s consideration. As a result of the recently house engineering completed bridge and culvert contract administration. inspections, 19 bridges and 29 culverts were identified to require minor repair works. Staff proposes to issue one comprehensive construction tender in 2023 to complete these repairs. This project funds the engineering design and specification package development in order to support next year’s tender. 56 Appendix I-K Engineering Services Natural Heritage Studies (Gillets At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $100,000 $2,950,000 - Transportation Bridge, Fulton Bridge, staff requested additional required. directed that the additional funding be Jamestown Bridge) funding as a result of included in the 2022 draft budget for Council’s detailed inventory and consideration. Recent OSIM bridge annual construction price inspections have identified the inflation. The Committee requirement for various bridge requested consideration replacements before 2026. of potential capital Required supporting studies program reduction must be completed in advance investment options. of planning and engineering for these structures and this work is At Committee Meetings scheduled to begin in 2022. #3 - #5, staff presented four capital program investment options. Engineering Services Culvert rehabilitations – Various At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $900,000 $3,600,000 - Transportation locations. staff requested additional required. directed that the additional funding be funding as a result of included in the 2022 draft budget for Council’s Each year road crossing detailed inventory and consideration. culverts are rehabilitated (slip annual construction price lined, repaired or replaced) in inflation. The Committee order to support scheduled requested consideration future road rehabilitation work. of potential capital This year’s program includes program reduction culvert rehabilitations on Currie investment options. Road (CR8), Wellington Road (CR25), Pioneer Line (CR2), John Wise Line (CR45), Ron McNeil Line (CR52) and Springfield Road (CR40). Engineering Services Roundabout – Elm Line (CR56) At Committee Meeting #2, No adjustment to the proposal was Committee supported the proposal and $1,353,001 $0 - Transportation and Centennial Road (CR28). staff requested additional required. directed that the additional funding be funding as a result of included in the 2022 draft budget as The County of Elgin’s first detailed design previously directed by Council. roundabout will be constructed completion, as previously this year to improve traffic flow supported by Council. at an offset intersection. Additional project funds are required to complete this project now that detailed design has been completed ($1,060,000 allocated in 2021) Engineering Services Electric Pickup Truck New funding included in As per Council direction at its As per Council direction at its meeting on $70,000 $0 - Transportation 2022 draft budget as meeting on March 23, 2021. March 23, 2021. The County’s Engineering directed by Council. Services Department currently utilizes one full size pick up truck. Staff utilize private vehicles for all other work related travel. Staff proposes to add an additional vehicle to the 57 Appendix I-K fleet and proposes to purchase an all electric vehicle. Engineering Services At Committee Meeting #2, County Wide Master Servicing No adjustment to the proposal was Committee supported the proposal and $250,000 $0 - Transportation Plan staff requested new required. directed that the new funding be included in funding be included in the 2022 draft budget for Council’s The County of Elgin and its 2022 draft budget. consideration. member municipalities will benefit from a Master Servicing Plan. The plan is envisioned to create a comprehensive inventory all existing water, wastewater and stormwater infrastructure and ensure investment plans are updated to accommodate anticipated land use and community growth for the future. Engineering Services Traffic Signal Modernization No adjustment to the proposal was Committee supported the proposal and $100,000 $400,000 - Transportation Improvements required. directed that the funding be included in the 2022 draft budget for Council’s consideration. The County owns and operates 10 signalized intersections. This project will modernize 2 signal controlled intersections (Sunset Road at Southdale Line, and, Sunset Road at John Wise Line) in 2022 in advance of resurfacing of Sunset Road planned for 2023. The project will replace inductive signal actuation for radar sensors and add battery backup systems. The remaining 8 signalized intersections will receive similar improvements over the next 5 years. Administrative Position shared with Planning, Position to be made Included for consideration $0 (already included in 2022 budget) $799,311 Increase Assistant Position Economic Development, permanent in 2023 and Planning, Admin Building and beyond Engineering 58 2022 PROPOSED TRANSPORTATION PROJECTS Imperial Road (CR 73) Asphalt Recycling and Resurfacing £ Malahide ¤ Ron McNeil Line (CR 52) Culvert Rehabilitations Pigram Road (CR 54) Asphalt £ ¤ Recycling and Resurfacing £ ¤ CentralElgin £ ¤£ ¤ £ ¤ £ £¤ ¤£ ¤ Bayham Eden Line (CR 44) Asphalt Third Line (CR 18) Asphalt Recycling and Resurfacing Reycling & Resurfacing £ ¤£ ¤ Southwold £ ¤£ ¤ £ £¤ ¤ £ ¤ £ ¤ £ ¤ £ ¤ £ ¤ £ ¤ TalbotLine (CR 3) Resurfacing £ ¤ £ ¤ Richmond Reconstruction £ ¤ £ £¤ ¤£ ¤ £ ¤£ ¤ Traffic Signal Control Modernization £ ¤ £ Roundabout¤ £ ¤ £ ¤ Aylmer St.Thomas £ ¤ £ £¤ Dutton/Dunwich¤ £ !C ¤ £ ¤ ! C £ ¤ £ £ ¤£¤£ £¤¤ £ ¤ ¤ !C ££ ¤ ¤ £ ¤ Phillmore Bridge £ ¤£ ¤ £ !C¤ £ ¤Deck Replacement £ ¤ £ ¤ £ ¤ £ ¤ £ ¤ £ ¤ Traffic Signal Control £ ¤ Modernization ££ ¤ ¤ £ ¤ £ ¤ £ ¤ Brothwell Bridge£ ¤ ££ ¤¤ ££ ¤£¤ £¤£ ¤ ¤ Rehabilitation £ ¤ £ ¤ £ ¤ WestElgin £ ¤ £ ¤ £ ¤£ ¤ £ ¤ £ £ ¤£¤ ¤ £ ¤ ££ ¤¤ £ ¤ £ ¤ £ ¤ £ Springfield Road (CR 40) ¤ £ £¤ ¤ £ ¤ £ ¤ Culvert Rehabilitations £ ¤ John Wise Line (CR 45) Richmond Road (CR 43) £ ¤ Culvert Rehabilitations ! C Fingal Line (CR 16) Asphalt Surface Treatment Springfield Road (CR 40) Recycling and Resurfacing £ £ ¤ ¤ Microsurfacing £ ¤ £ ¤ £ ¤ £ ¤ Lake Erie Pioneer Line (CR 2) Culvert Rehabilitations £ £¤ ¤ Resurfacing £ ¤ Rehabilitation Dunborough Road (CR 5) Construction Surface Treatment Bridge Project Traffic Signal Improvements 0102040 ± The Corporation of the County Elgin 1:250,000 Kilometers Prepared By: Engineering 59 Ministry of FinanceMinistère des Finances Provincial-LocalDivision des relations provinciales- Finance Divisionmunicipales en matière de finances Frost Building NorthÉdifice Frost nord 95 Grosvenor Street95 rue Grosvenor Toronto ON M7A 1Y7Toronto ON M7A 1Y7 Tel.: 416 327-0264Tél. : 416 327-0264 Fax.: 416 325-7644Téléc. : 416 325-7644 January 18, 2022 Dear Municipal Treasurer / Clerk-Treasurer: I am writing to advise you of a number of important property tax decisions for the 2022 taxation year. Regulations implementing the property tax policy decisions have been enacted and will be available on the e-laws website at www.ontario.ca/laws. Reassessment As announced in the 2021 Ontario Economic Outlook and Fiscal Review, property assessments for the 2022 and 2023 tax years will continue to be based on the same valuation date that was used for 2021. This will maintain stability for municipalities and taxpayers. The input that has been received during the Property Assessment and Taxation Review will help to inform decisions regarding future reassessments. The government remains open to receiving further advice related to property assessment accuracy and stability. Education Property Tax Rates Education property tax rates for 2022 will remain unchanged from the previous year as assessments continue to be based on the same valuation date used for 2021. This means that the residential education tax rate will remain at 0.153 per cent and the business education tax (BET) rate reductions implemented in 2021 will be maintained. BET rates have been reduced to 0.88 for 95 per cent of Ontario municipalities. The 2022 BET rates for your municipality are attached. BET rates for certain properties where municipalities are permitted to retain the education portion of payment in lieu of taxes (PILs) will also remain at the rates set for 2021. The government is aware of municipal concerns that the federal government may no longer make PIL payments at the BET rates prescribed in provincial regulation. The Province continues to encourage the federal government to make its payments at the prescribed rates, and has issued a technical bulletinand corresponding amendment to the Education Actthat provide the legislative clarity for the federal government to pay at the regulated rates. The Province also continues to support municipalities as they work together to ensure the federal government is fully aware that failure to make payments at the regulated PIL rate would have a very negative financial impact on local Ontario communities. 3400 60 Small Business PropertySubclass Municipalities currently have the flexibility to target tax relief for small businesses through the adoption of the small business property subclass. As announced in the 2020 Budget, the government will also consider matching municipal property tax reductions with education property tax reductions to provide further support for small businesses. Municipalities may submit a request to the Minister for matching municipal reductions for 2022, with a copy to info.propertytax@ontario.ca, by March 31, 2022. The submission may include the by-law outlining the program requirements; the estimated municipal tax relief to small businesses; a summary of the consultations held with business stakeholders; andthe registry of eligible properties, if available. Measures announced in the 2021 Ontario Economic Outlook and Fiscal Review Small-Scale On-Farm Business Subclass To enhance property tax programs that support farm businesses and to encourage their growth,the Province is increasing the assessment threshold for the small-scale on-farm business subclass. Currently, municipalities have the option of adopting this subclass which provides a reduced tax rate on the first $50,000 of eligible assessment. Starting in 2022, municipalities that adopt the small-scale on-farm business subclass will have the option to maintain the current assessment threshold of $50,000 for municipal tax purposes, and they may also adopt a second subclass that would increase the amount of eligible assessment to $100,000. The Province will apply a reduced business education tax rate to this increased $100,000 threshold for all eligible properties, regardless of whether municipalities adopt the subclass. It is anticipated that the MunicipalProperty Assessment Corporation will be identifying eligible properties and notifying affected property owners and municipalities by March 2022. Brownfields Financial Tax Incentive Program The Brownfields Financial Tax Incentive Program (BFTIP) incents the redevelopment of unproductive contaminated lands by providing for the reduction of municipal and education property taxes on brownfield sites that undergo rehabilitation. To increase the incentive provided under this program, the Province will extend theperiod for offering matching education property tax assistance from the current three-year period to up to six years for business developments and up to ten years for residential developments. These enhancements also support the objectives of More Homes, More Choice: . In 2020, the Ministry of Municipal Affairs and Housing (MMAH) updated the municipal Financial Information Return (FIR). The EducationProperty Tax Reports (EPT Reports) 3400 61 in the Online Property Tax Analysis (OPTA) system was updated accordingly with a new report reflecting the changes in the FIR. complete, to automatically update the FIR template for those municipalities that enter their EPT information, including payments and rebates and write-offs, in OPTA. This simplifies and streamlines the task of reporting in-year changes in the FIR. For the 2021 FIR, eligible municipalities that enter the required information by April 4, 2022, will have their 2021 FIR template updated and available for download from MMAH, by May 2022. Municipalities can benefit from this option as this simplifies the completion of the FIR for municipalities and helps reduce the reporting burden. Other Property Tax Decisions Municipal Property Tax Flexibility Levy Restriction Municipalities with property classes subject to the levy restriction will continue to have the flexibility to apply a municipal tax increase to those classes of up to 50 per cent of any increase applied to the residential class. For instance, a municipality levying a 2 per cent increase in residential taxes could raise taxes on any restricted class by up to 1 per cent. A full levy restriction applies to multi-residential properties with a tax ratio greater than 2.0 in 2021. New Construction Classes for Education Property Tax Purposes As a result of the 2021 BET rate reduction, which lowered rates below the previous new construction BET rates, the new construction property classes implemented for education tax purposes (properties with RTC codes of X, Y, Z and K) are no longer differentiated from the main business properties classes. To simplify andstreamline the property tax system, properties in these classes will be returned to their respective main property classes. To ensure a smooth transition, this roll over will be reflected in the December 2022 Property Assessment Roll for the 2023 taxationyear. This change would have no impact on property taxes paid by businesses. If you have any questions related to these decisions, please contact Chris Broughton, Director of the Property Tax Policy Branch at Chris.Broughton@ontario.caor 416-455- 6307. Sincerely, Original signed by Allan Doheny Assistant Deputy Minister Provincial-Local Finance Division 3400 62 County of Elgin 2022 Business Education Tax (BET) Rates BET Rate -Broad Classes 2022 Payment- 2022 New 2022 New Business in-Lieu of 2022 BET RateConstruction Construction Property ClassTaxation (PILT) BET RatePILT BET Rate BET Rate Commercial0.880000%0.880000%0.980000%0.980000% Industrial0.880000%0.880000%1.250000%0.980000% Pipeline0.880000%n/a0.980000%n/a Landfill0.880000%n/a23.687812%n/a Small-Scale On-Farm 0.220000%n/an/an/a (Commercial & Industrial) BET Rate -Optional Classes 2022 Payment- 2022 New 2022 New Business in-Lieu of 2022 BET RateConstruction Construction Property ClassTaxation (PILT) BET RatePILT BET Rate BET Rate Commercial n/an/an/an/a Residual Office Buildingn/an/an/an/a Shopping n/an/an/an/a Centre Parking Lotn/an/an/an/a Industrial 0.880000%0.880000%1.250000%0.980000% Residual Large 0.880000%0.880000%1.250000%0.980000% Industrial 3400 63 64 65