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11 - September 9, 2021 Connectivty Committee MinutesEl1- Progress(ve by Nature Meeting: Connectivity Committee Date: September 9, 2021 Time: 1:00 P.M. Location: Council Chambers/Webex The meeting was held in a hybrid in-person/electronic format with Committee Members and staff participating as indicated below. Attendees: Tom Marks, Warden and Committee Chair (in -person) Dominique Giguere, Councillor and Committee Vice Chair (electronic) Duncan McPhail, Councillor (electronic — joined the meeting in progress) Mike Andrews, Community Member (electronic) Justin Pennings, Community Member (electronic) Regrets: Joshua Kiirya, Community Member Cecil Coxen, IT Manager — Township of Malahide Staff: Julie Gonyou, Chief Administrative Officer (in -person) Brian Lima, General Manager of Engineering, Planning & Enterprise (in - person) Jeff Brock, Director of Information Technology Services (in -person) Jeremy Sharkey, IT Coordinator (electronic) Katherine Thompson, Supervisor of Legislative Services (in -person) Jenna Fentie, Legislative Services Coordinator (in -person) Carolyn Krahn, Legislative Services Coordinator (in -person) MINUTES 1. Call to Order The Connectivity Committee met this 9t" day of September, 2021. The meeting was called to order at 1:00 p.m. 2. Adoption of August 26, 2021 Minutes Moved by: Justin Pennings Seconded by: Mike Andrews RESOLVED THAT the minutes of the previous meeting be adopted. Recorded Vote 4� Elgin : ` Wity ProgroWve by Nature Yes No Councillor Gi uere Yes Mike Andrews Yes Justin Pennin s Yes Warden Marks Yes 4 0 - Motion Carried. 3. Disclosure of Pecuniary Interest and the General Nature Thereof None. 4. Elgin County Options Analysis Discussion - IBI IBI presented an overview of the mapped survey results and led discussions on the tower co -location process and funding options. 5. Discussion of Next Steps — Director of ITS The Director of ITS led the Committee in a discussion of next steps. The Committee requested that IBI present a discussion paper outlining their findings and draft recommendations to County Council. The Committee further requested that the draft recommendations be presented to the Committee prior to the Council presentation and that staff make the necessary arrangements to facilitate the presentation. 6. Correspondence None. 7. New Business None. Elgin Wlk))U F I I Y Pro&.Ne by NaW. 8. Date of Next Meeting Staff will consult with IBI to determine report timelines, and the Chair will call the next meeting based on those timelines. 9. Adjournment Moved by: Justin Pennings Seconded by: Councillor McPhail RESOLVED THAT the meeting be adjourned at 1:55 p.m. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennin s Yes Warden Marks Yes 5 0 Motion Carried. Julie Gonyou, Chef Administrative Officer/Clerk. Tom Marks, Chair.