11 - September 9, 2021 Connectivty Committee MinutesEl1-
Progress(ve by Nature
Meeting: Connectivity Committee
Date: September 9, 2021
Time: 1:00 P.M.
Location: Council Chambers/Webex
The meeting was held in a hybrid in-person/electronic format with Committee Members
and staff participating as indicated below.
Attendees: Tom Marks, Warden and Committee Chair (in -person)
Dominique Giguere, Councillor and Committee Vice Chair (electronic)
Duncan McPhail, Councillor (electronic — joined the meeting in progress)
Mike Andrews, Community Member (electronic)
Justin Pennings, Community Member (electronic)
Regrets: Joshua Kiirya, Community Member
Cecil Coxen, IT Manager — Township of Malahide
Staff: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, General Manager of Engineering, Planning & Enterprise (in -
person)
Jeff Brock, Director of Information Technology Services (in -person)
Jeremy Sharkey, IT Coordinator (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Jenna Fentie, Legislative Services Coordinator (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
MINUTES
1. Call to Order
The Connectivity Committee met this 9t" day of September, 2021. The meeting
was called to order at 1:00 p.m.
2. Adoption of August 26, 2021 Minutes
Moved by: Justin Pennings
Seconded by: Mike Andrews
RESOLVED THAT the minutes of the previous meeting be adopted.
Recorded Vote
4�
Elgin : ` Wity
ProgroWve by Nature
Yes
No
Councillor Gi uere
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
4
0
- Motion Carried.
3. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
4. Elgin County Options Analysis Discussion - IBI
IBI presented an overview of the mapped survey results and led discussions on
the tower co -location process and funding options.
5. Discussion of Next Steps — Director of ITS
The Director of ITS led the Committee in a discussion of next steps. The
Committee requested that IBI present a discussion paper outlining their findings
and draft recommendations to County Council. The Committee further requested
that the draft recommendations be presented to the Committee prior to the
Council presentation and that staff make the necessary arrangements to facilitate
the presentation.
6. Correspondence
None.
7. New Business
None.
Elgin Wlk))U F I I Y
Pro&.Ne by NaW.
8. Date of Next Meeting
Staff will consult with IBI to determine report timelines, and the Chair will call the
next meeting based on those timelines.
9. Adjournment
Moved by: Justin Pennings
Seconded by: Councillor McPhail
RESOLVED THAT the meeting be adjourned at 1:55 p.m.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
Motion Carried.
Julie Gonyou,
Chef Administrative Officer/Clerk.
Tom Marks,
Chair.