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12 - December 16, 2021 Connectivity Committee MinutesElgin og.tt Progressive by Nature Meeting: Connectivity Committee Date: December 16, 2021 Time: 1:00 P.M. Location: Council Chambers/Webex The meeting was held in a hybrid in-person/electronic format with Committee Members and staff participating as indicated below. Attendees: Tom Marks, Deputy Warden and Committee Chair (in -person) Dominique Giguere, Councillor and Committee Vice Chair (electronic) Duncan McPhail, Councillor (in -person —joined the meeting in progress) Mike Andrews, Community Member (electronic) Justin Pennings, Community Member (electronic) Joshua Kiirya, Community Member (electronic —joined the meeting in progress) Staff: Julie Gonyou, Chief Administrative Officer (in -person) Brian Lima, General Manager of Engineering, Planning & Enterprise (in - person) Jeff Brock, Director of Information Technology Services (in -person) Jeremy Sharkey, IT Coordinator (electronic) Cecil Coxen, IT Manager — Township of Malahide (electronic) Katherine Thompson, Supervisor of Legislative Services (in -person) Carolyn Krahn, Legislative Services Coordinator (in -person) 1►Tlli;l0111=v 1. Call to Order The Connectivity Committee met this 16th day of December, 2021. The meeting was called to order at 1:00 p.m. 2. Approval of Agenda Moved by: Councillor Giguere Seconded by: Mike Andrews RESOLVED THAT the agenda be approved. Recorded Vote Elg n-2Uoumy Progressive by Nature Yes No Mike Andrews Yes Councillor Gi uere Yes Justin Pennin s No Deputy Warden Marks Yes - 3 1 - Motion Carried. 3. Adoption of September 9, 2021 Minutes Moved by: Mike Andrews Seconded by: Councillor Giguere RESOLVED THAT the minutes of the previous meeting be adopted. Recorded Vote Yes No Mike Andrews Yes Councillor Gi uere Yes Justin Pennin s No Deputy Warden Marks Yes 3 1 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Presentation — IBI Engagement — Director of ITS The Director of ITS provided an overview of IBI Group's work to date and presented next steps with respect to IBI Group's Final Report, Internet Connectivity and Broadband Analysis, Assessment, and Proposed Solutions. Aw E19g1n(E'ou Ly Progressly by Nature 6. Presentation — Elgin County Broadband Recommendations — IBI IBI Group presented an overview of technical and funding options and provided information on the Ontario Connects program. IBI also presented recommendations for the Committee's consideration. The Committee provided feedback to IBI, and the Chief Administrative Officer reported that the recommendations have been sent to the local administrators for their review. The feedback from the Committee and local administrators will be incorporated into the Final Report. The final draft of the Report will be sent to the Committee for their review. Moved by: Councillor McPhail Seconded by: Councillor Giguere RESOLVED THAT the Connectivity Committee's recommended changes be incorporated into the Internet Connectivity and Broadband Analysis, Assessment, and Proposed Solutions report from IBI Group; THAT the recommendations contained in the report be presented to the Budget Committee and/or County Council for consideration; and THAT staff be directed to provide a report that explores best practices related to Option One (Advocacy, Strategic Purchasing & ISP Coordination), including key responsibilities, costs associated with the position, examples of best practices, and sources of funding, for review by the Committee. Recorded Vote Yes No Mike Andrews Yes Councillor Gi uere Yes Councillor McPhail Yes Joshua Kiir a No Deputy Warden Marks Yes 4 1 Motion Carried. E1gL11Ity Progressive by Nature 7. Correspondence a. Email from Gwen Tracey regarding SWIFT project in Middlesex County The Committee received the correspondence from Gwen Tracey. 8. New Business None. 9. Date of Next Meeting The Committee will meet next at the call of the chair. 10.Adjournment The meeting adjourned at 2:25 p.m. Julie Go you, Chief Administrative Officer/Clerk. �244 Tom Marks, Chair.