12 - December 16, 2021 Connectivity Committee MinutesElgin og.tt
Progressive by Nature
Meeting: Connectivity Committee
Date: December 16, 2021
Time: 1:00 P.M.
Location: Council Chambers/Webex
The meeting was held in a hybrid in-person/electronic format with Committee Members
and staff participating as indicated below.
Attendees: Tom Marks, Deputy Warden and Committee Chair (in -person)
Dominique Giguere, Councillor and Committee Vice Chair (electronic)
Duncan McPhail, Councillor (in -person —joined the meeting in progress)
Mike Andrews, Community Member (electronic)
Justin Pennings, Community Member (electronic)
Joshua Kiirya, Community Member (electronic —joined the meeting in
progress)
Staff: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, General Manager of Engineering, Planning & Enterprise (in -
person)
Jeff Brock, Director of Information Technology Services (in -person)
Jeremy Sharkey, IT Coordinator (electronic)
Cecil Coxen, IT Manager — Township of Malahide (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
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1. Call to Order
The Connectivity Committee met this 16th day of December, 2021. The meeting
was called to order at 1:00 p.m.
2. Approval of Agenda
Moved by: Councillor Giguere
Seconded by: Mike Andrews
RESOLVED THAT the agenda be approved.
Recorded Vote
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Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Justin Pennin s
No
Deputy Warden Marks
Yes
-
3
1
- Motion Carried.
3. Adoption of September 9, 2021 Minutes
Moved by: Mike Andrews
Seconded by: Councillor Giguere
RESOLVED THAT the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Justin Pennin s
No
Deputy Warden Marks
Yes
3
1
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Presentation — IBI Engagement — Director of ITS
The Director of ITS provided an overview of IBI Group's work to date and
presented next steps with respect to IBI Group's Final Report, Internet
Connectivity and Broadband Analysis, Assessment, and Proposed Solutions.
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Progressly by Nature
6. Presentation — Elgin County Broadband Recommendations — IBI
IBI Group presented an overview of technical and funding options and provided
information on the Ontario Connects program. IBI also presented
recommendations for the Committee's consideration.
The Committee provided feedback to IBI, and the Chief Administrative Officer
reported that the recommendations have been sent to the local administrators for
their review. The feedback from the Committee and local administrators will be
incorporated into the Final Report. The final draft of the Report will be sent to the
Committee for their review.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the Connectivity Committee's recommended changes be
incorporated into the Internet Connectivity and Broadband Analysis, Assessment,
and Proposed Solutions report from IBI Group;
THAT the recommendations contained in the report be presented to the Budget
Committee and/or County Council for consideration; and
THAT staff be directed to provide a report that explores best practices related to
Option One (Advocacy, Strategic Purchasing & ISP Coordination), including key
responsibilities, costs associated with the position, examples of best practices,
and sources of funding, for review by the Committee.
Recorded Vote
Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Councillor McPhail
Yes
Joshua Kiir a
No
Deputy Warden Marks
Yes
4
1
Motion Carried.
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7. Correspondence
a. Email from Gwen Tracey regarding SWIFT project in Middlesex County
The Committee received the correspondence from Gwen Tracey.
8. New Business
None.
9. Date of Next Meeting
The Committee will meet next at the call of the chair.
10.Adjournment
The meeting adjourned at 2:25 p.m.
Julie Go you,
Chief Administrative Officer/Clerk.
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Tom Marks,
Chair.