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09 - April 26, 2022 County Council MinutesElginCounty Progressive by Nature ELGIN COUNTY COUNCIL MINUTES April 26, 2022 Page 1 April 26, 2022 Elgin County Council met this 26t" day of April 2022 at the Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas ON. The meeting was held in -person. Council Present: Warden Mary French Deputy Warden Tom Marks Councillor Duncan McPhail Councillor Bob Purcell Councillor Grant Jones Councillor Sally Martyn Councillor Dave Mennill Councillor Dominique Giguere Councillor Ed Ketchabaw Staff Present: Julie Gonyou, Chief Administrative Officer Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy Chief Administrative Officer Brian Masschaele, Director of Community and Cultural Services Michele Harris, Director of Homes and Seniors Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Carolyn Krahn, Interim Manager, Economic Development and Tourism Jenna Fentie, Legislative Services Coordinator Delany Leitch, Legislative Services Coordinator 1. CALL TO ORDER The meeting convened at 9:00 a.m. with Warden French in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Ketchabaw Seconded by: Councillor Marlyn RESOLVED THAT the minutes of the meeting held on April 6, 2022 be adopted. - Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Mennill Seconded by: Deputy Warden Marks RESOLVED THAT we do now move into Committee of the Whole Council. - Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Terrace Lodge Redevelopment Fundraising Committee Appointment — Councillor Giguere Page 2 April 26, 2022 Councillor Giguere presented the report recommending that Councillor Amarilis Drouillard from the Municipality of Dutton Dunwich be appointed to the Terrace Lodge Redevelopment Fundraising Committee. r Moved by: Councillor Jones Seconded by: Councillor Purcell RESOLVED THAT the report titled "Terrace Lodge Redevelopment Fundraising Committee Appointment" dated March 29, 2022 from Councillor Giguere be received and filed; and THAT County Council appoint Dutton Dunwich Councillor Amarilis Drouillard to sit on the Terrace Lodge Redevelopment Fundraising Committee for the remainder of 2022. Motion Carried. 6.2 Library, Museum, and Archives Service Updates — December 2021 to March 2022 — Director of Community and Cultural Services The Director of Community and Cultural Services presented the report outlining the service and project updates for the Elgin County Library, Museum, and Archives for the period of December 2021 to March 2022 relative to the province's COVID-19 re -opening framework. Moved by: Councillor Marlyn Seconded by: Councillor Giguere RESOLVED THAT the report titled "Library, Museum, and Archives Service Updates — December 2021 to March 2022" dated April 1, 2022 from the Director of Community and Cultural Services be received and filed. Motion Carried. 6.3 Homes — Nursing and Maintenance Department Policy Manual Review and Revisions — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report recommending that County Council approve the revisions to the Nursing and Maintenance policy manuals for the Elgin County Long -Term Care Homes. Moved by: Councillor Mennill Seconded by: Councillor Jones RESOLVED THAT the report titled "Homes — Nursing and Maintenance Department Policy Manual Review and Revisions" dated April 13, 2022 from the Director of Homes and Seniors Services be received and filed; and THAT County Council approve the County of Elgin Homes and Seniors Services Nursing and Maintenance Department policy manual review and revisions for 2022. Motion Carried. 6.4 Homes — Pharmacy Services — Amending Agreement — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report recommending that County Council authorize the Warden and Chief Administrative Officer to sign an amending agreement with CareRx Pharmacy for the ongoing provision of pharmacy services for the Elgin County Long -Term Care Homes. Moved by: Councillor Marlyn Seconded by: Deputy Warden Marks Page 3 April 26, 2022 RESOLVED THAT County Council approve the changes in operating procedures and/or services with an authorization for execution of an amending agreement prepared by the County Solicitor which incorporates those changes; and THAT the Warden and Chief Administrative Officer be authorized to sign the amending agreement with CareRx Pharmacy Inc. for the ongoing provision of pharmacy services; and THAT the report titled "Homes — Pharmacy Services — Amending Agreement" dated April 19, 2022 from the Director of Homes and Seniors Services be received and filed. Motion Carried. 6.5 Elgincentives Program Review — Interim Manager of Economic Development and Tourism The Interim Manager of Economic Development and Tourism presented a review of the County of Elgin's Elgincentives Program. Moved by: Councillor Mennill Seconded by: Councillor Jones RESOLVED THAT the County of Elgin continue funding and administering the Elgincentives Community Improvement Plan with two (2) intakes per year and refocused priorities, targeted marketing, and updated evaluation criteria; and THAT staff be directed to continue to work with the Local Municipal Partners to conduct an annual review of the Elgincentives program to ensure program alignment with community need; and THAT during the annual budget review process, Council identify the extent to which they will participate in the Elgincentives financial incentives programs; and THAT the $80,000 from the former property tax vacancy rebate program be used to fund the 2022 Elgincentives program. Motion Carried. -- 6.6 Elgincentives 2021 Year End Review — Interim Manager of Economic Development and Tourism The Interim Manager of Economic Development and Tourism presented the report detailing the 2021-year end review of the Elgincentives program. Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Marks RESOLVED THAT the report titled "Elgincentives 2021 Year End Review" dated March 29, 2022 from the Interim Manager of Economic Development and Tourism be received and filed. Motion Carried. 6.7 2021 County Road Maintenance Agreement — Financial Reporting — General Manager of Engineering, Planning & Enterprise/Deputy CAO and Manager of Transportation Services The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report summarizing county road maintenance expenditures as reported by Elgin's member municipalities for the 2021 calendar year as required by the Road Maintenance Agreement. Moved by: Councillor Mennill Page 4 April 26, 2022 Seconded by: Councillor Jones RESOLVED THAT the report titled "2021 County Road Maintenance Agreement — Financial Reporting" dated March 25, 2022 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO and the Manager of Transportation Services be received and filed. Motion Carried. 6.8 East Road — Multi -Use Path Funding Request — General Manager of Engineering, Planning & Enterprise/Deputy CAO and Manager of Transportation Services The General Manager of Engineering, Planning & Enterprise/Deputy CAO presented the report outlining options for East Road in response to a request received from the Municipality of Central Elgin. Moved by: Councillor Jones Seconded by: Councillor Giguere RESOLVED THAT the report titled "East Road — Multi Use Path Funding Request" dated April 14, 2022 from the General Manager of Engineering, Planning & Enterprise/Deputy CAO and the Manager of Transportation Services be received and filed. Motion Carried. 6.9 Donation Policy 1.1 — Chief Administrative Officer The Chief Administrative Officer presented a draft Donation Policy for Council's review and approval. The policy will ensure that informed decisions are made regarding the acceptance of gifts to benefit Elgin County and the donor, and that such gifts are receipted in accordance with the Canada Tax Revenue Agency (CRA) and the Income Tax Act. Moved by: Councillor Giguere Seconded by: Councillor Mennill RESOLVED THAT the report titled "Donation Policy No. 1.1." dated March 29, 2022 from the Chief Administrative Officer be received and filed. - Motion Carried. 6.10 Response to Ukrainian Crisis —Chief Administrative Officer The Chief Administrative Officer presented the report as a response to the motion brought forward by Councillor McPhail at the March 22, 2022 requesting recommendations regarding a possible financial contribution from Elgin County to the Canadian Red Cross in light of the humanitarian crisis in Ukraine. Moved by: Councillor Purcell Seconded by: Councillor Jones RESOLVED THAT the report titled "Response to Ukraine Crisis" dated March 22, 2022 from the Chief Administrative Officer be received and filed; and THAT Council support the humanitarian crisis in Ukraine through non -financial means such as raising the Ukrainian Flag at the Elgin County Heritage Centre and - undertaking a communications strategy to raise public and staff awareness about ` the ongoing crisis. Motion Carried. Page 5 April 26, 2022 7. COUNCIL CORRESPONDENCE 7.1 Items for Information (Consent Agenda) 7.1.1 Letter from the Minister of the Solicitor General confirming the County of Elgin's compliance with the Emergency Management and Civil Protection Act (EMCPA) for 2021. 7.1.2 St. Thomas -Elgin Coalition to End Poverty Year in Review. Moved by: Councillor Jones Seconded by: Councillor Gigubre RESOLVED THAT Correspondence Items #7.1.1-7.1.2 be received and filed. - Motion Carried. 8. OTHER BUSINESS 8.1 Statementslinquiries by Members `y None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In -Camera Item #1 (a) the security of the property of the municipality or local board — Security of Property In -Camera Item #2 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Update - Motion Carried. 10. MOTION TO RISE AND REPORT Moved by: Councillor Mennill Seconded by: Councillor McPhail RESOLVED THAT we do now rise and report. Motion Carried. In -Camera Item #1 — Security of Property Moved by: Councillor Mennill Seconded by: Deputy Warden Marks Page 6 April 26, 2022 RESOLVED THAT staff proceed as directed. - Motion Carried. In -Camera Item #2 — Organizational Update Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT staff proceed as directed. - Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Purcell Seconded by: Councillor Martyn RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. - Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law No. 22-20 — Confirming all Actions and Proceedings BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 26, 2022 Meeting. Moved by: Councillor Jones Seconded by: Councillor Purcell RESOLVED THAT By -Law No. 22-20 be now read a first, second and third time and finally passed. - Motion Carried. 13. ADJOURNMENT Moved by: Deputy Warden Marks Seconded by: Councillor Ketchabaw RESOLVED THAT we do now adjourn at 11:11 a.m. to meet again on May 10, 2022 at 9:00 a.m. Motion Carried. Oft"u-P, &0 LX16 Julie G nyou, Chief Administrative Officer. Mary French, Warden.