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10 - May 10, 2022 County Council MinutesElginCounty Progressive by Nature ELGIN COUNTY COUNCIL MINUTES May 10, 2022 Page 1 May 10, 2022 Elgin County Council met this 10th day of May 2022 at the Elgin County Administration Building. The meeting was held in -person. Council Present: Warden Mary French Deputy Warden Tom Marks Councillor Duncan McPhail Councillor Bob Purcell Councillor Grant Jones Councillor Sally Martyn Councillor Dave Mennill Councillor Dominique Giguere Councillor Ed Ketchabaw Staff Present: Julie Gonyou, Chief Administrative Officer Michele Harris, Director of Homes and Seniors Services Brian Masschaele, Director of Community and Cultural Services Gene DiMeo, Manager of Corporate Facilities Carolyn Krahn, Interim Manager of Economic Development & Tourism Natalie Marlowe, Library Coordinator Jenna Fentie, Legislative Services Coordinator Delany Leitch, Legislative Services Coordinator CALL TO ORDER The meeting convened at 9.00 a.m. with Warden French in the chair. 2. ADOPTION OF MINUTES Moved by: Councillor Ketchabaw Seconded by: Councillor Purcell RESOLVED THAT the minutes of the meeting held on April 26, 2022 be adopted. Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 Future of Shortline Rail in the South Central Ontario Region The South Central Ontario Region Economic Development Corporation presented an overview of regional shortline rail challenges and opportunities. Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw RESOLVED THAT the presentation titled "Future of Shortline Rail in the South Central Ontario Region" from the South Central Ontario Region Economic Development Corporation be received and filed. Motion Carried. Page 2 May 10, 2022 5. COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT we do now move into Committee of the Whole Council. Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden's Activity Report (April) and COVID-19 Update — Warden French Warden French presented the report providing a high-level summary of the County's response to the pandemic as well as a list of events and meetings attended and organized on behalf of County Council. Moved by: Deputy Warden Marks Seconded by: Councillor Giguere RESOLVED THAT the report titled "Warden's Activity Report (April) and COVID-19 Update" dated May 2, 2022 from Warden French be received and filed. - Motion Carried. 6.2 2021 Annual Library Performance Measurements — Library Coordinator The Library Coordinator presented the report outlining Elgin County Library performance statistics for 2021. Moved by: Councillor Jones Seconded by: Councillor Mennill RESOLVED THAT the report titled "2021 Annual Library Performance Measurements" dated May 10, 2022 from the Library Coordinator be received and filed for information, and THAT a copy of the presentation be submitted to local municipal partners within the County of Elgin. - Motion Carried. 6.3 Homes — Administration Policy Updates — Resident Rights Resident Abuse Mandatory and Critical Incident Reporting, Requests and Concerns Staff Reporting and Whistle Blower Protection — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the report recommending that Council approve the County of Elgin Homes and Seniors Services Administrative Policy Manual updates to ensure alignment with current Ministry of Long -Term Care legislation. Moved by: Councillor Mennill Seconded by: Councillor Martyn RESOLVED THAT the report titled "Homes — Administration Policy Updates — Resident Rights, Resident Abuse, Mandatory and Critical Incident Reporting, Requests and Concerns, Staff Reporting and Whistle Blower Protection" dated May 4, 2022 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Administrative Policy Manual updates to ensure alignment with current Ministry of Long -Term Care legislation. Page 3 May 10, 2022 Motion Carried. 6.4 Contract Award — County Administration Building — Council Chambers & Reception Upgrades Project — Manager of Corporate Facilities The Manager of Corporate Facilities presented the recommending a tender award for the Council Chambers and reception upgrades project. Moved by: Deputy Warden Marks Seconded by: Councillor Jones RESOLVED THAT the report "Contract Award - County Administration Building — Council Chambers & Reception Upgrades" from the General Manager of Engineering, Planning and Enterprise/Deputy CAO, as presented by the Manager of Corporate Facilities, be received for information; and THAT K&L Construction (Ontario Ltd). be awarded the County Administration Building — Council Chambers & Reception Upgrades Project, Tender No. 2022-T09 at a total price of $1,113,600.00 (exclusive of HST); and THAT the Warden and Chief Administrative Officer be authorized to sign the respective contract. Motion Carried. 7. COUNCIL CORRESPONDENCE None. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS In -Camera Item #1 was deferred to the May 24, 2022 Council Meeting. Moved by: Councillor McPhail Seconded by: Councillor Purcell RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In -Camera Item #2 (a) the security of the property of the municipality or local board — Security of Property In -Camera Item #3 (b) personal matters about an identifiable individual, including municipal or local board employees — Organizational Update Motion Carried. 10. MOTION TO RISE AND REPORT Moved by: Councillor McPhail Seconded by: Councillor Mennill Page 4 May 10, 2022 RESOLVED THAT we do now rise and report. Motion Carried. In -Camera Item #2 — Security of Property Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT staff proceed as directed. Motion Carried. In -Camera Item #3 — Organizational Update Moved by: Deputy Warden Marks Seconded by: Councillor Giguere RESOLVED THAT staff proceed as directed. Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor Mennill RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. CONSIDERATION OF BY-LAWS 13.1 By -Law No. 22-21 — Confirming all Actions and Proceedings BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 10, 2022 Meeting. Moved by: Councillor Martyn Seconded by: Councillor Mennill RESOLVED THAT By -Law No. 22-21 be now read a first, second and third time and finally passed. Motion Carried. 13. ADJOURNMENT Moved by: Councillor Jones Seconded by: Deputy Warden Marks RESOLVED THAT we do now adjourn at 10.40 a.m. to meet again on May 24, 2022 at 9:00 a.m. Motion Carried. Julie G nyou, Mary French, Chief Administrative Officer. Warden. 1) Overview of Project 2) Economic Development Case • Industrial Sites Along Rail Line 3) Project Funding 4) Ask from Municipality • January 2022: GIO Rail reinstated rail service from St. Thomas to Tillsonburg (Phase 1) • Phase 2 will include expansion into Norfolk County if a significant business case can be made • Timeline: Over the next three years, gradual infrastructure upgrades will take place, including bridge repairs, cross tie replacements, and crossing upgrades. Aiisa Craiq Creditville 2�� Brantford 107 aenfiei 2a&)sa` W�,,asto� � {� .� Nairn ale �� y�� ,'rtord IV Tutela HeightsIlderton Ballymoto, Harley � Ohswel diva z _ l hame ;ford v de. � Three Bridges Ingo„:call , — Wrightmans (z2 ,-• " �� tturge:�sviile �.�� Oakland � , zz , Missi Corners London az Put 4-. Salford Norwich Wilsonville of th¢ First' warn t _� ilosto � Maness Strathroy t., Mt Elgin 44z Komoka t andan Mossley 44 19 dttorville L Waterford Windham Mt Brydges 4oz� I-I,f,Irietsviile ostrnncier t a Salotte Centre zap _ dor� 41 t�elmoto Bloomsb,, dare g jillsonbufg ��` Delhi Springfield Courtland Simcoe C 44 Melbm Muncey Southwold �z 7 ae - N( �7dJ Appin t _ 3 I ynhurst N � Fdon 3 6 tG� d Dort Dover a - - St Thor ias 3 U3 Aylmer �3 45� Walsh Vittoria �) Shedrlen Straffordville Langton r �)4 �4C11 �a� Glen Meyer f Iona Station ,�. 4 t K91Sparta 45 Campbellton C14 �� (�ql biz Vienna zt Walsingham TurkevPornt Dutton fort Stanley Port Bruce �q?� Port Burwell r Wallacelown Cultus Port Rowan West Lorne HOUghtorr a Business Development Study: • 7 businesses surveyed Total employees (FTE): 402 • Reported annual revenue loss if shortline service remains suspended: $7,910,000 • Reported annual logistics costs due to loss of shortline service: $1,450,000 Current Business Plans: • Working with 4 businesses currently located along track • New Businesses (re -locating for access to rail) • Estimated Volume: 1,500 cars/yr by Year 3 Industrial Sites Along Project Site Norfolk County 193.31 68 11 1 Oxford County 609.71 458.8 18 8 Tillsonburg 609.71 458.8 18 8 Elgin County 665.14 387.69 -22 12 Aylmer 155.31 87.05 11 6 Bayham 53.02 53.02 2 2 Central Elgin 247.62 247.62 4 4 Malahide 209.19 0 5 0 Total 1,468.16 914.49 51 Updated December, 2020 Benefits: • Long-term infrastructure investment • Increased environmental sustainability of transportation • Sustainable and affordable logistics for businesses and supply chains • Reduced car rate • Key piece of Business Retention + Expansion and Business Attraction strategies Expenditure Item Cost Tie Replacement $1,460,.000 Bridge Inspection $205,0680 Bridge Repairs $150,000 Crossing Upgrades $319071000 Project Administration $45,000 Environ/Indig. Consultation, etc. $2,000 Contingency (15%) $865,452 Tota 1 $6,635,132 • National Funding • National Trade Corridor Fund • Provincial Funding Discussion with relevant Ministries • Municipal Funding • See next slide • Letter of Support • Financial Contribution • $150,000 (over 3 year life of project) Rogers Rd. _ Glencolin Line Walker Rd. Malahicle Bayham Bayham