Loading...
02 - March 7, 2022 Terrace Lodge Redevelopment Fundraising Committee Discussion NotesElgin -un i i Page 1 //1-100 Progressive by Nature March 7, 2022 Corporation of the County of Elgin TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE DISCUSSION NOTES For Monday, March 7, 2022, 7:00 p.m. The Terrace Lodge Redevelopment Fundraising Committee met this 7th day of March 2022. The meeting was held virtually via Webex. Quorum was not achieved. Attendees: Dominique Giguere, County of Elgin Councillor, Chair Pete Barbour, Town of Aylmer Councillor Jamie Chapman, Community Member Jim Jenkins, Community Member Staff: Michele Harris, Director of Homes and Seniors Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jennifer Ford, Manager of Financial Services/Deputy Treasurer Tanya Noble, Manager of Program Therapy Services Christine Leonard, Administrator, Terrace Lodge Regrets: Fiona Wynn, Councillor, Municipality of Central Elgin Kay Haines, Community Member Ruth Anne Perrin, Community Member Richard Kisuule, Community Member Julie Gonyou, Chief Administrative Officer Jenna Fentie, Legislative Services Coordinator 1. CALL TO ORDER The meeting convened at 7:00 p.m. with Councillor Giguere in the Chair. The Chair introduced Christine Leonard, Administrator at Terrace Lodge. 2. APPROVAL OF THE AGENDA Z Mt 3. ADOPTION OF MINUTES None. Page 2 March 7, 2022 4. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None. 5. DELEGATIONS None. 6. BRIEFINGS 6.1 Donation Update — Manager of Financial Services/Deputy Treasurer The report from the Manager of Financial Services/Deputy Treasurer is deferred until the next meeting. 6.2 Revised Terms of Reference and Committee Recruitment The Chair informed the Committee that County Council approved the Committee's request to expand the membership to all local municipalities. The Manager of Administrative Services/Deputy Clerk is preparing letters that will be sent to the Local Municipal Partners requesting each municipality to fill the vacancy with either a local Councillor, or a community member. Letters will also be sent to Councils that have a representative on the Committee thanking them for their participation and support. J. Chapman inquired about the Committee appointment process for Community Members. The Manager of Administrative Services/Deputy Clerk confirmed that there is an application form that a community member can submit to the Committee for review. The Committee is responsible for recommending the appointment to County Council. The Chair noted that the link to the application form will be available through social media, and Committee members can also forward the link to the application to interested community members. 7. Fundraising Strategies 7.1 Website Update/Status The Manager of Administrative Services/Deputy Clerk has updated the website to focus on recreation items. Work continues on the development of a list of all items that are available that will be posted on the website. 7.2 Action Items from February 7, 2022 Meetinq — Updates from Members The Chair noted that the Annual Report was approved by County Council at the February 22, 2022 meeting. The Committee members have a copy to Page 3 March 7, 2022 send to past donors as an update in order to keep donors engaged and updated in the campaign progress. At the last meeting, the Committee agreed to purchase holders for the legacy brochures that will be displayed at Terrace Lodge, Libraries, and Funeral Homes. The Manager of Administrative Services/Deputy Clerk and the Manager of Program and Therapy Services will work together to order holders of appropriate sizing. The Committee discussed sending letters to suppliers/vendors of the Homes and County inviting them to donate to the Campaign. The Manager of Administrative Services/Deputy Clerk will prepare the letter and send to the Director of Homes and Seniors Services for distribution. 7.3 New Strategies, Events to Attend, Promotional Materials Needed The Committee continued the discussion of attending local events to promote the campaign. The Manager of Administrative Services/Deputy Clerk will get a list of upcoming events from the County's Economic Development and Tourism department, The Committee will discuss strategies at the next meeting. 8. OTHER BUSINESS None. 9. CORRESPONDENCE None. 10. CLOSED SESSION None. 11. MOTION TO RISE AND REPORT None. 14. DATE OF NEXT MEETING The Terrace Lodge Redevelopment Fundraising Committee will meet again on Monday, April 4, 2022 at 7:00 p.m. 15. ADJOURNMENT The meeting adjourned at 7:23 p.m. Julie Gonyou, Chief Administrative Officer. Page 4 March 7, 2022 Dominique bigu6re, Chair.