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04 - June 20, 2022 Terrace Lodge Redevelopment Fundraising Committee Agenda Package°'.„v�y�Uliia l rri Pr gry ss we. bV Notur¢, Corporation of the County of Elgin TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE AGENDA For Monday, June 20, 2022, 7:00 P.M. 15t Meeting Called to Order 2nd Approval of the Agenda 3rd Adoption of Minutes — May 16, 2022 4th Disclosure of Pecuniary Interest 5th Delegations 5.1 Eastlink Fundraising Partnership Opportunities — Amanda Pride and Ben Kichinko, Eastlink 6th Briefings 6.1 Donation Update — Director of Financial Services (to be circulated) 6.2 Committee Recruitment —Review New Member Application 7th Fundraising Strategies 2022 7.1 New Strategies: Events to Attend, Promotional Materials Needed 8th Other Business 8.1 Donor Recognition Opportunities 9th Correspondence — none. 10th Closed Session 10.1 Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees — Donor Outreach Update 11th Motion to Rise and Report 12th Date of Next Meeting 13th Adjournment VIRTUAL MEETING: IN -PERSON PARTICIPATION RESTRICTED NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: Ail/ sly,„„ir 0LH'L. rli 11'1l.(. Accessible formats available upon request. 0 Page 1 ��ElginMay 16, 2022 ;G p r mp'mr^ssG e by Nu` orum Corporation of the County of Elain TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE MINUTES For Monday, May 16, 2022, 7:00 p.m. The Terrace Lodge Redevelopment Fundraising Committee met this 16t" day of May 2022. The meeting was held in a hybrid format with Committee members and staff participating as indicated below: Attendees: Dominique Giguere, County of Elgin Councillor, Chair (Council Chambers) Amarilis Drouillard, Municipality of Dutton Dunwich Councillor Pete Barbour, Town of Aylmer Councillor Jim Jenkins, Community Member Ruth Anne Perrin, Community Member Richard Kisuule, Community Member Staff: Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jennifer Ford, Director of Financial Services Christine Leonard, Administrator, Terrace Lodge Regrets: Jamie Chapman, Community Member Fiona Wynn, Councillor, Municipality of Central Elgin Kay Haines, Community Member Julie Gonyou, Chief Administrative Officer Michele Harris, Director of Homes and Seniors Services Tanya Noble, Manager of Program Therapy Services 1. CALL TO ORDER The meeting convened at 7.00 p.m. with Councillor Giguere in the Chair. 2. APPROVAL OF THE AGENDA Moved by: Richard Kisuule Seconded by: Ruth Anne Perrin RESOLVED THAT the agenda for the May 16, 2022 meeting of the Terrace Lodge Redevelopment Fundraising Committee be approved as presented. 0 Recorded Vote Page 2 May 16, 2022 Yes No Abstain Amarilis Drouillard X Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 6 0 0 - Motion Carried. The Chair introduced Amarilis Drouillard, Councillor — Municipality of Dutton Dunwich as the newly appointed member of the Terrace Lodge Redevelopment Fundraising Committee. 3. ADOPTION OF MINUTES Moved by: Pete Barbour Seconded by: Jim Jenkins RESOLVED THAT the minutes of the meeting held on February 7, 2022 and the Discussion Notes of the meeting held on March 7, 2022 be approved. Recorded Vote Yes No Abstain Amarilis Drouillard X Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 5 0 1 - Motion Carried. 4. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None. 5. DELEGATIONS None. 3 Page 3 May 16, 2022 6. BRIEFINGS 6.1 Donation Update — Director of Financial Services The Director of Financial Services presented the report updating the Committee on the amount of funds received since the Committee's last meeting (attached). In 2022, the donations to the campaign have increased by $111,620. Moved by: Amarilis Drouillard Seconded by: Ruth Anne Perrin RESOLVED THAT the report titled "Fundraising Financial Update" from the Director of Financial Services dated May 13, 2022 be received and filed. Recorded Vote Yes No Abstain Amarilis Drouillard X Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 6 0 0 - Motion Carried. 6.2 Revised Terms of Reference and Committee Recruitment The Chair informed the Committee that County Council approved a revised terms of reference in February 2022 to allow for additional members from the community to be added to the Committee. The Chair reminded members to continue to recruit interested members of the public to the Committee. 7. Fundraising Strategies 7.1 Website Update/Status The Manager of Administrative Services/Deputy Clerk has updated the website to feature recreation items. Work is ongoing regarding updating the full catalogue that will be posted on the website. 7.2 Action Items from February 7, 2022 Meeting — Updates from Members The Manager of Administrative Services/Deputy Clerk informed the Committee that brochure holders have been purchased for the legacy 4 Page 4 May 16, 2022 brochures. Brochures will be available at the Elgin County Libraries and Long -Term Care Homes. 7.3 New Strategies, Events to Attend, Promotional Materials Needed Elgin County Tourism Services have provided a list regarding upcoming events taking place this summer in the County. The Manager of Administrative Services/Deputy Clerk will distribute the list to the Committee. Tourism Services is in the process of hiring summerstudents to attend the events, and have agreed to place the campaign brochures at the event booth. The Chair suggested that members of the Committee or other volunteers attend the events to promote the campaign with incentives to attract people to the booth and to donate. The Committee discussed different types of incentives as potential options for attracting the public to the booth (lottery, 50/50 tickets, food items, music, prize draws, etc.). Councillor Drouillard suggested that the Committee members reach out to local businesses for donations for draw items. Follow-up conversations will be held with the Economic Development department regarding requirements for attending events and more information will be presented at the next Committee meeting. The Manager of Administrative Services/Deputy Clerk will follow-up with the Manager of Program and Therapy Services regarding the potential of additional printing of copies of the "These Hands — Touching Memoirs of Seniors Living in our Communities" book to sell at events. 8. OTHER BUSINESS 8.1 Warden's Charity Gala: Results —Councillor Giguere The Manager of Administrative Services/Deputy Clerk presented the report informing the Committee that $27,757 was raised in support of the Terrace Lodge Redevelopment Fundraising Campaign at Warden French's Charity Gala on April 29, 2022. Total donations received from the event are still being reviewed and finalized. 9. CORRESPONDENCE None. 10. CLOSED SESSION Moved by: Richard Kisuule Seconded by: Jim Jenkins RESOLVED THAT we do now move into closed session in accordance with Municipal Act Section 239 (2) to discuss the following matter: 6i Page 5 May 16, 2022 In -Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees — Donor Outreach Update Recorded Vote Yes No Abstain Amarilis Drouillard X Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 6 0 0 - Motion Carried. 11. MOTION TO RISE AND REPORT Moved by: Jim Jenkins Seconded by: Ruth Anne Perrin RESOLVED that we do now rise and report. Recorded Vote Yes No Abstain Amarilis Drouillard X Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 6 0 0 - Motion Carried. Moved by: Jim Jenkins Seconded by: Amarilis Drouillard RESOLVED THAT the confidential report titled "Donor Outreach Update" from the Manager of Administrative Services/Deputy Clerk be received and filed. Recorded Vote Yes No Abstain Amarilis Drouillard X ri Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 6 0 0 - Motion Carried. 14. DATE OF NEXT MEETING Page 6 May 16, 2022 The Terrace Lodge Redevelopment Fundraising Committee will meet again on Monday, June 20, 2022 at 7.00 p.m. 15. ADJOURNMENT Moved by: Pete Barbour Seconded by: Ruth Anne Perrin RESOLVED THAT we do now adjourn at 8.04 p.m. to meet again on Monday, June 20, 2022 at 7.00 p.m. Recorded Vote Yes No Abstain Amarilis Drouillard X Pete Barbour X Jim Jenkins X Ruth Anne Perrin X Richard Kisuule X Dominique Gi uere, Chair X TOTAL 6 0 0 Julie Gonyou, Chief Administrative Officer. - Motion Carried. Dom inique Giguere, Chair. Progressive by Nature AR AV V i - Alk, FROM: Jennifer Ford, Director of Financial Services/Treasurer 7ITNUMINARVABORM THAT the May 14, 2022 report titled, Fundraising Financial Update, submitted by the Director of Financial Services/Treasurer, be received and filed for the Committee's information. l[ I I ZT60111jilai PRO IIPTSVN• &I The Committee last received an updated report up to and including March 4, 2022. This report indicates that the fundraising total has increased $28,682. The Warden's Gala Fundraiser was held on April 29, 2022 and successfully raised a total of $27,859 as of the date of this report. Donations Received forTerrace Lodge Fundrallsing as at May 14 2022 an 'REVENUE ations to datel - �f=r*jna, Ca-sh/Che-qu Credit Card Donations Prior to n Start -Cam P1edjqes_(k.x.qgcted Value) InKind Donations Total Donations - EXPENSES Fundralsiaqr_ Consultants Meefln_q Room Rental In Kind -Purchases "MIN Imal 4 1 Warden's Gala Event TotallExpe nses w C: =3 0 E m tV .U) a) 4— CL 0 F= m U) F- 0) -0 r 0 a) 4- Cy) -0 a) 0 >, CL c-4 CD a) E a) L— M O :3 U) co WrV WMM ar WWW WW Wt iW I I I AY H r a) 97 E 0 :p t Co C: 0 aj 41 0 tjo ou W L- 6- aaagW bo E o m E E o 0 c < 73 2 c �q — M u E - 0 ra- 0 = ra v U OP 4- OJ 46 3 PPGNMENT WITH STRATEGIC PRIORITIES: - --------- -- --- Serving Elgin Growing Elgin Investing in Elgin M Ensuring alignment of El Planning for and M Ensuring we have the necessary current programs and facilitating commercial, tools, resources, and services with community industrial, residential, and infrastructure to deliver programs need. agricultural growth. and services now and in the future. M Exploring different 0 Fostering a healthy ways of addressing environment. M Delivering mandated programs community need. and services efficiently and [K Enhancing quality of effectively. M Engaging with our 1 place. community and other stakeholders. 31VJFJN�� INS "M The above financial report is provided as an update on the actuals received for the TL fundraising campaign only. There has been no Capital spend related to the campaign donations at this time. �*Mffl us] ki The report presented is submitted to the Committee for their information, review and comment. All of which is Respectfully Submitted Jennifer Ford Director of Financial Services/ Treasurer Approved for Submission Julie Gonyou Chief Administrative Officer if J irr��„r 2020-2022 Application for Citizen Appointments t• Boards and Committees GET INVOLVED IN AN ELGIN COUNTY BOARD OR COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff and contribute to the development of policies, programs and initiatives that will help enhance Elgin County. Whatever your area of interest, there is a board or committee that would benefit from your input and involvement. Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: COMMITTEE: Terrace Lodge Redevelopment Fundraising Committee I # Vacancies: 10 andate o assist the Terrace Lodge Redevelopment Project Steering Committee to meet its project targets, including orking with staff and volunteers to recommend goals and objectives of the fundraising initiatives: • Recommend and draft a Fundraising Plan and Fundraising Target that supports and encourages community engagement with Terrace Lodge Redevelopment Project both the short and long-term, for approval by the Terrace Lodge Redevelopment Steering Committee; • Support the staff and volunteers to identify, research, solicit, foster and steward major prospect and donors so as to build a pipeline of project specific support; • Assist with the development and cultivation of mutually supportive fundraising partnerships with local community groups and organizations; • Monitor and evaluate progress in meeting fundraising targets and return on investment; • Oversee the formation/review of policies and procedures associated with fundraising activities so that they are conducted in accordance with County of Elgin Policies; • Create and recommend fundraising policies that ensure that fundraising best practices are maintained and that committee's program is donor -centric; • Promote and support fundraising events/activities by attending, volunteering and/or giving monetary/in- kind assistance to the level that committee members are able; • Review and recommend levels of sponsorship recognition and evaluate methods of donor recognition and stewardship opportunities so that all donations of time and money are recognized appropriately. The Committee shall consist of representatives of the Councils or a member of the public of Elgin's seven (7) Local Municipalities including: - One (1) Member of Municipality of Central Elgin; - One (1) Member of Municipality of Bayham; - One (1) Member of Township of Malahide; - One (1) Member of Town of Aylmer; One (1) Member of Municipality of Dutton Dunwich One (1) Member of Municipality of West Elgin; and, One (1) Member of Township of Southwold - One (1) Member of the Terrace Lodge Auxiliary; - A minimum of four (4) and a maximum of ten (10) members from local service groups, local businesses, and the community that represent the catchment area; The Committee is also recruiting volunteers who will assist with raising funds but are not voting members and are not therefore required to attend regular Committee meetings. itizen appointments to Committees must be at least 18 years or older, and be one of the following: (i) A Canadian Citizen; or (ii) Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in Elgin County for at least one year; (iii) Appointees must maintain residence in the County of Elgin for the duration of their term of Committee Current Vacancies: • One (6) members -at -large — from local service groups, local businesses, and the community that represent the catchment area; • One (1) representative from the Municipality of Bayham • One (1) representative from the Township of Southwold • One (1) representative from the Municipality of Dutton Dunwich • One (1) representative from the Municipality of West Elgin • Non -Voting Volunteers — No Limit ALL APPLICATIONS MUST BE SUBMITTED TO: Corporation of the County of Elgin c/o County CAOIClerk 450 Sunset Drive, St. Thomas, ON. N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 or e-mail to: cao@elgin.ca `VA 2020 - 2022 Application for Citizen Appointments to Boards and Committees *PLEASE NOTE THAT THIS APPOINTMENT WILL BE FOR THE BALANCE OF 2022 ONLY. COMMITTEE & POSITION APPLICANT INFORMATION Name-BrigetteClark-Carmichael Address: Vienna ON Home Phone: Email Address: Are you a resident or business owner in Elgin County? Resident 8 Yes ❑ No Are you 18 years of age or older? 0 Yes ❑ No Are you applying to be an appointed Committee Member or a Non -Voting Committee Volunteer? 8 Committee Member ❑ Volunteer QUESTIONNAIRE Why are you interested in becoming a member/volunteer on the Terrace Lodge Fundraising Committee? Covid shone a light on private longterm homes and the lack of care that was provided in some. This along with a large aging population there is clear need for facilities like Terrace Lodge. I believe in providing a supportive spaces in which people feel safe, comfortable, and heard no matter what the age, particularly during these challenging times. A facility like Terrace Lodge provides care and dignity to community members who may not be in a financial position to otherwise spend their final years in such a beautiful environment. Briefly describe your current and past community or volunteer involvement. I recently joined The Vienna Lions Club and will be volunteering in whatever capacity I can to better serve my community. Past Volunteer work includes: -Global Vison International volunteer internship -Embro Community Theatre (Makeup and costumes) -Assisting Stratford Air Cadets in organizing recreational activities 0 Briefly describe skills or experience relevant to the Terrace Lodge Redevelopment Fundraising Committee. Growing up my parents owned and operated a retirement home for years. The standard of care was very high, and I was always surrounded by lovely senior ladies. Raised in this environment, I developed and awareness of the challenges related to aging. I also learned to communicate effectively and compassionately with our residents and benefit from this lived experience today. Before Covid I worked in live theatre doing wigs and makeup. The skills I developed were: -working in a fast paced environment -interpret designer and directors vision -constant communication with varying departments to ensure a successful production and re-evaluation of the we did and make changes as needed What strengths will you bring to the Terrace Lodge Redevelopment Fundraising Committee? Passion- If I believe in something I will support it all the way Creativity- brainstorming different or unique ideas/events to raise funds Effective communication and team collaboration- I am a big advocate for working on a team Community Minded and will show up prepared and ready to help with events Additional Information: Please attach any additional information/comments to the application form. 14 I hereby consent to the release of my address and telephone number(s). 8 Yes ❑ No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of their personal information at open meetings of Council. Applicant's signature: May 27th, 2022 Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgin.ca Personal information on this form is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and Committee. `N