01 - January 5, 2022 Rural Initiatives and Planning Advisory Committee Agenda PackageRural Initiatives/Planning Advisory Committee Meeting
Wednesday, January 5, 2022
9.00 A.M.
Meeting to be held in-person/electronically.
Agenda
1. Approval of Agenda
2. Approval of the Minutes from December 3, 2021
3. Disclosure of Pecuniary Interest and the General Nature Thereof
4. 2022 Community Grant Program Requests — Chief Administrative Officer and
Manager of Administrative Services
5. Correspondence
6. Date of Next Meeting
7. Adjournment
DRAFT MINUTES
Rural Initiatives/Planning Advisory Committee Meeting
Date: December 3, 2021
Location: The meeting was held in a hybrid in-person/electronic format with
Committee Members and staff participating as indicated below.
Time: 1.00 P.M.
Attendees: Members of the Rural Initiatives/Planning Advisory Committee
Councillor Ed Ketchabaw, Chair (electronic)
Councillor Sally Martyn (electronic)
Councillor Dominique Giguere (in -person)
Warden Tom Marks (in -person)
Donna Lunn (in -person)
Elgin County Staff
Chief Administrative Officer, Julie Gonyou (in -person)
General Manager of Engineering, Planning & Enterprise, Brian Lima (in -person)
Manager of Administrative Services, Katherine Thompson (in -person)
Legislatives Services Coordinator, Carolyn Krahn (in -person)
1. Call to Order
The Rural Initiatives/Planning Advisory Committee met this 3rd day of December, 2021
at 1.04 P.M.
2. Approval of Agenda
Moved by: Councillor Martyn
Seconded by: Warden Marks
RESOLVED THAT the agenda be approved as presented.
- Motion Carried.
3. Adoption of Minutes
Moved by: Councillor Giguere
Seconded by: Warden Marks
RESOLVED THAT the minutes of the previous meeting be adopted.
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Discussion Paper #4: Housing and Affordability — General Manager of Engineering,
Planning and Enterprise
The General Manager of Engineering, Planning and Enterprise presented an overview of
Provincial and local policies that refer to affordable housing and what policies and tools
have been implemented in surrounding areas. The General Manager of Engineering,
Planning and Enterprise also discussed a range of planning and financial tools that are
available to encourage the creation of affordable housing.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the discussion paper be approved as amended;
THAT it be circulated to the Local Municipal Partners for their review and consideration;
THAT feedback be gathered from the public and other stakeholder groups; and
THAT this feedback be shared with the Committee and Council to help determine
preferred options to encourage the creation of affordable housing.
- Motion Carried.
6. Community Grant Program Final Report Summary — Manager of Administrative
Services
The Manager of Administrative Services presented for the Committee's consideration the
final reports from the 2021 Community Grant Program Recipients.
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED THAT the November 15th, 2021, report titled, Community Grant Program
Final Report Summary, submitted by the Manager of Administrative Services, be
received and filed for information; and
THAT the Rural Initiatives and Planning Advisory Committee approve the eligibility of
organizations for the 2022 Community Grant Program based on their submitted final
reports.
- Motion Carried.
7. 2022 Community Grant Program Allocations — Manager of Administrative Services
The Manager of Administrative Services reviewed the 2022 Community Grant Program
Request Summary, the 2022 Community Grant Program Evaluation Forms, and the
timeline for the development of a report for Elgin County Council's consideration.
Moved by: Warden Marks
Seconded by: Councillor Giguere
RESOLVED THAT the report from the Manager of Administrative Services be received.
- Motion Carried.
8. Correspondence
None.
9. New Business
None.
10. Date of Next Meeting
The Committee will meet again on January 5, 2022 at 9.00 a.m.
11. Adjournment
Moved by: Warden Marks
Seconded by: Councillor Martyn
RESOLVED THAT the meeting adjourn at 2.09 P.M.
- Motion Carried.
Julie Gonyou, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.
1
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Prugressive by Nature
RECOMMENDATION:
REPORT TO RURAL INITIATIVES
AND PLANNING ADVISORY
COMMITTEE
FROM: Julie Gonyou, Chief Administrative Officer
Katherine Thompson, Manager of Administrative
Services
DATE: December 21, 2021
SUBJECT: 2022 Community Grant Program
Requests
THAT the December 21, 2021, report titled, 2022 Community Grant Program Requests,
submitted by the Chief Administrative Officer, be received and filed for information; and,
THAT the Rural Initiatives and Planning Advisory Committee consider the 2022
Community Grant Program funding requests as attached to this report; and,
THAT the Rural Initiatives and Planning Advisory Committee present the Community
Grant Program recommendations to Council for consideration on January 11, 2022.
INTRODUCTION:
The Rural Initiatives and Planning Advisory Committee (RIPA) is responsible for
considering grant requests made to Council through the Community Grant Program and
providing recommendations to Council as to which organizations should be granted
funding as part of the Council budget process. Council then considers these
recommendations for implementation. The 2022 Community Grant Program application
period opened on September 1, 2021 and closed on November 10, 2021. In total 19
applications were received for the 2022 intake period.
DISCUSSION:
On December 3, 2021, the RIPA Committee met to approve the Final Reports for 2021
funding allocations and to review and approve the scoring matrices for the 2022 intake
2
period. RIPA Members were also presented with a summary of 2022 funding requests
at this meeting. Application packages were circulated for review and scores were due
on December 15, 2021. After scores were received, they were combined and proposed
funding allocations were calculated using a weighted formula. A weighted formula is
used because funding requests exceed the budgeted amount for grant funding.
In 2022 the proposed budget allocation for grants is $69,498 which is $3.51 per
household. In total 19 grant requests were received, 18 of which were eligible. Total
eligible funding requests for 2022 amount to $109,253.
Please see the chart below for a summary of funding requests by stream -
Community Grant Stream
Number of Applicants
Total Funding Request
Community Services -
Cultivate
6
$34,562
Community Services -
Seed
1
$3,000
Festival and Event -
Cultivate
11
$71,691
Festival and Event - Seed
1
$, (no[ ncluded in
llII
Si na e Grant
0
$0
Totals:
19
$109,253
Note: The $5,000 Festival and Event — Seed funding request is not included in the
$109,253 total, as the sole application in this category did not meet the Community
Grant Program criteria.
The revised Community Grant Program that was approved in 2020, is divided into two
streams — Community Services and Festivals and Events. These two streams are
further divided into Cultivate (existing programs and events) and Seed (new programs
and events) grants.
Proposed allocations for 2022 Community Grant Program requests are attached to this
report for the Committee's consideration.
3
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The Committee will bring a report to County Council on January 11, 2022 with its
Community Grant Program recommendations. Applicants, both successful and
unsuccessful, will be notified.
CONCLUSION:
The County of Elgin has received 19 applications under the Community Grant Program.
One (1) of these applications was deemed ineligible under the Community Grant
Program criteria. The remaining 18 applications amount to a total grant request of
$109,253. All grant requests are attached to this report for the Committee's
consideration.
All of which is Respectfully Submitted
Katherine Thompson
Manager of Administrative Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
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