April 22, 2008 Minutes
Councillor Mcintyre, Chair, Rural Initiatives Committee, reviewed the activities that were
provided on Education Days held in the past.
Reinstatin
Education Da
n Count
Council - Rura
nitiatives Committee
Reports
Carried
THAT we do now proceed in Committee Of The Whole Counci
Moved by Councillor Mennill
Seconded by Councillor Marks
Warden Hofhuis thanked the delegation for the presentation and Ms. Datars-Bere left at
9:50 a.m
Carried
THAT the reports entitled "2008 First Quarterly Report; Overview of the Updated Ontario
Works Program Brochure; and Restructuring to Support the Implementation of the Ontario
Child Benefit." from the Director of Ontario Works and Social Housing, St. Thomas-Elgin
Ontario Works, be received and filed.
Moved by Councillor Habkirk
Seconded by Councillor Marks
Ms. Sandra Datars-Bere, Director of Ontario Works and Social Housing, St. Thomas-Elgin
Ontario Works, attended at 9:35 a.m. to present the 2008 First Quarterly Report;
Overview of the Updated Ontario Works Program Brochure; and Restructuring to Support
the Implementation of the Ontario Child Benefit. The Director reported that caseloads are
continuing to rise; pointed out there has been a change in focus to employment first for
Ontario Works; and advised that the Ontario Child Benefit for low income persons is non
taxable and that to qualify for the benefit, the recipients are required to have filed income
tax retu rns.
Warden Hofhuis presented a certificate and gift to Rose (Wanda) Barratt in recognition of
her retirement from Elgin Manor after 23 years of service to the County of Elgin.
DELEGATIONS
Councillor Acre declared a pecuniary interest with regard to the Richmond Outlet Drain
report as she is co-owner of one of the properties involved. At the appropriate time,
Councillor Acre vacated the Council Chambers and refrained from discussing and voting
on the item
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
Carried
THAT
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
the minutes of the meeting held on April 8. 2008 be adopted
Warden Hofhuis in the Chair.
The Elgin County Council met this day at the Administration Building, at 9:34 a.m., in
accordance with adjournment, with all members present except Councillor Vowel (regrets)
Tuesday, April
COUNTY COUNCIL
22.2008
Counci
took a break at 10:47 a.m. and reconvened at 10:55 a.m
Warden Hofhuis thanked Ms. Surette for the demonstration and the delegation left at
10:47 a.m
Carried
THAT staff be authorized to create a "Face book" page for the Elgin County Library in order
to market programs and services under the condition that the site is monitored on a daily
basis for appropriate content in accordance with the County's "Acceptable Use Policy for
Computer Equipment, Software, Internet Access and Internet E-mail".
Moved by Councillor Mennill
Seconded by Councillor Habkirk
Ms. Marina Surette, Library Promotions Coordinator, attended at 10:25 a.m. to provide a
demonstration of the Elgin County Library website and Marketing our Libraries through
Facebook.
Warden Hofhuis thanked Dr.
a.m
Baker for the presentation and
the delegation left at 10:25
Carried
THAT the presentation entitled "Municipal Planning" from
Health. Elgin-St. Thomas Public Health, be received and
the Acting Medical Officer of
filed.
Moved by Councillor Mennill
Seconded by Councillor Acre
Dr. Sharon Baker, Acting Medical Officer of Health, Elgin-St. Thomas Public Health,
attended at 10:05 a.m. to present a document entitled Municipal Planning. Dr. Baker
asked that when municipalities are deciding on issues that may affect health, such as
extension of water lines, need for more long term care beds and better access to existing
ones, funding for new or upgraded arena/parkland, school closures, etc., to contact Elgin-
St. Thomas Public Health for their input. The issue of an agency placing non-County
residents in the County Homes was discussed and Council requested input from Public
Health on suggestions to resolve this matter. Council requested a letter of support
regarding an increase to funding for Long Term Care Homes to take to a meeting this
week and Dr. Baker indicated a letter would be provided.
THAT the minutes of the Rural
12,2008 be received and filed.
Carried
Moved by Councillor Mcintyre
Seconded by Councillor Acre
nitiatives Committee meetings of February
1
and February
Councillors requested clarification on wording in the minutes regarding spearheading
efforts of matters under the mandate of the Committee and that others should wait until the
Committee deals with the issue. Committee members pointed out that this is not to
prevent the lower-tier from dealing with issues that come before their Councils, however
different messages coming from different bodies does not put forward a cohesive position
for lobbying on specific issues.
Rural Initiatives Committee Meetin
Minutes of Februa
1
and Februa
12.2008
Carried
THAT Elgin County Council re-establish "Education Day" to be held once a year at the first
Council Meeting in the month of November.
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
County Council
2
April
22,2008
THAT the report "Grant Request"
Services be received and filed.
Carried
Moved by Councillor Marks
Seconded by Councillor Warwick
dated Apri
14.2008, from
the Director of Financial
After a lengthy discussion by Council on the method of presenting grant information by
staff, it was felt that the current practice used to determine funding support is working well
Grant
Reauest - Director of Financial Services
Carried
THAT the request from the Municipality of Central Elgin to establish a "Tenth Anniversary
Garden" at the County Administration Building be granted, upon the County's approval of
the landscape plan.
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
uest -
Administration Buildin
- Director of
Carried
THAT the report "Dexter Line Environmental Assessment - Phase 2 Update" dated April 8
2008, from the Manager of Road Infrastructure be received and filed.
Moved by Councillor Habkirk
Seconded by Councillor Acre
Dexter Line Environmental Assessment - Phase 2 Update - Director of En
Services
THAT
the necessary by-law be prepared
Carried
THAT the $3,097,386 received from the Ontario Government be allocated
Line Rehabilitation Project; and, also
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
to the Talbot
for Coun
nfrastructure - Director of
THAT the surplus funds of $233
declared surplus capital funds.
Carried
Moved by Councillor Mennill
Seconded by Councillor Acre
170.80 from
the West Lorne fire Insurance claim be
Council discussed placement of the surplus funds from the fire claim, due to non-
replacement of some items, in the overall Capital Projects budget for use by all
departments. A report will be coming to the next meeting on a method of allocating
surplus funds from 2007.
West Lome Libra
Fire Insurance Claim - Director of Cultural Services
Reports - continued
County Council
3
April 22, 2008
Carried
THAT Alan Smith, Manager of Economic Development and Tourism, be appointed (with
primary voting privileges) and Heather Adams, Chair of the SCOR Working Group, be
appointed (with alternate voting privileges) as the County of Elgin's non-elected members
of SCOR's Administrative Standing Committee.
THAT Councillor John R. Wilson be appointed (with primary voting privileges) and
Councillor Bob Habkirk be appointed (with alternate voting privileges) as the County of
Elgin's elected representatives on SCOR's Executive Committee; and further,
THAT the Memorandum of Understanding dated April
Central Ontario Region (SCOR) Initiative be approved
16th 2008
,
and,
Moved by Councillor Mcintyre
Seconded by Councillor Acre
regarding the South
South Central Ontario Reaion (SCOR) Memorandum of Understandin
Administrative Officer
Carried
THAT Elgin County Council appoint Warden Sylvia Hofhuis and Councillor John R. Wilson
as Council representatives to the Dexter Line Working Group to help coordinate
discussions with other elected officials on this matter.
Moved by Councillor Acre
Seconded by Councillor Marks
Dexter Line Workin
- Chief Administrative Officer
Carried
THAT the report "Health Recruitment Agreement Finalized" dated April
Chief Administrative Officer be received and filed.
Moved by Councillor Habkirk
Seconded by Councillor Acre
14,2008
from
the
Health Recruitment A
reement Finalized - Chief Administrative Officer
Carried
THAT the approved grant of $3500 originally intended for the 2008 Medquest
reallocated to the Health Recruitment Partnership for its use
Moved by Councillor Habkirk
Seconded by Councillor Acre
Program be
Reallocation of Medauest Grant for 2008 - Chief Administrative Officer
Carried
THAT the report titled "MOHL TC - Annual Funding Announcement" dated April 8. 2008
from the Directors of Senior Services - T/L and BN be received and filed
Moved by Councillor Acre
Seconded by Councillor Wilson
MOHL TC - Annual Fundin
BN
County Council
Announcement - Directors of Senior Services - T/L and
4
April
22,2008
Mayor James Mcintyre, Township of Southwold: 1) with a letter thanking Mark
McDonald for his participation in the interview process for the CAO. position at
Southwold and use of County facilities for the interviews; 2) thanking Peter Dutchak
for his assistance with the grant application submitted to Infrastructure Ontario for the
Hunter Hill Road and Culvert project.
3.
AMO Member Communication ALERT, "Municipal Infrastructure Funding - Building
Canada Fund"
2
Cynthia St. John, Chief Administrative Officer, Elgin-St. Thomas Public Health, with
an update on the West Nile Virus budget and a breakdown of the County of Elgin
share of the 2008 virus activities funding.
1
Items for
nformation (Consent A
Carried
THAT the Corporation of the County of Elgin supports the resolution of the Municipality of
Central Elgin for their request to the Director of Education, TVDSB, to establish an
Accommodation Review Committee (ARC) to complete a study of the Westminster
School and South Dorchester Public School.
Central
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
Dianne Wilson, Deputy Clerk, Municipality of Central Elgin, seeking support from
Council for their request to the Director of Education - TVDSB, to establish an
Accommodation Review Committee (ARC) to complete a study of the Westminster
Central School and South Dorchester Public School.
1
Correspondence for Consideration
CORRESPONDENCE
As a result of the Recorded Vote
the motion was Carried
TOTAL
4
Menni
Hofhuis
3
2
Acre (Conflict Declared)
Marks
Habkirk
Wilson
Mcintyre
NAYS
Warwick
Vowel
YEAS
ABSENT
Councillor
THAT the Corporation of the County of Elgin appeal the Court of Revision decision on the
Richmond Outlet Drain which assessed additional costs on the County of Elgin.
Marks
requested a recorded vote. These were recorded as follows:
Moved by Councillor Marks
Seconded by Councillor Habkirk
Councillors discussed the pros and cons of appealing the Court of Revision decision on
the drain.
Councillor Acre, having previously declared a pecuniary interest in the matter, refrained
from discussing this item, left the Council Chambers at 11 :35 a.m. and returned after the
vote on the report at 11 :48 a.m.
Richmond Outlet
County Council
Drain - ManaQer of Road Infrastructure
5
April 22, 2008
Carried
THAT we adopt the recommendations of the Committee Of The Whole Council
Moved by Councillor Acre
Seconded by Councillor Mcintyre
Carried
THAT we do no
Moved by Councillor Acre
Seconded by Councillor Menn
rise without reporting at 12:22 p.m
Carried
THAT we proceed in a Closed Meeting at 12:01 p.m. in accordance with the Municipal Act
Section 240.2 (b) personal matters about an identifiable individual, regarding a possible
new venture product; and 240.2 (e) litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality regarding a Statement of Claim for a
Legal Matter.
Moved by Councillor Mennill
Seconded by Councillor Habkirk
Notice of Motion - None.
Matters of Ur - None
Councillor Mcintyre requested
next meeting date.
the Rura
nitiatives Committee meet after
Council to set the
Councillor Habkirk announced that a task force meeting, chaired by Joe Preston, M.P.,
would be held tomorrow and a meeting of the SCOR executive committee would be held
immediately following
Councillor Mcintyre noted the good representation of the Warden and others at the
Freedom of the County Event this past Saturday and that it was a wonderful celebration
Warden Hofhuis displayed a framed print that was given to the County from the Elgin
Regiment at the event and requested it be hung in an appropriate location. A letter of
appreciation will be forwarded to both Lord Elgin and the Regiment.
Statements/In
Members
OTHER BUSINESS
Carried
THAT Correspondence Items #1-6 be received and filed
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
Honourable Tony Clement, Minister of Health and the Minister for the Federal
Economic Development Initiative for Northern Ontario, acknowledging Council's
support of the City of Waterloo's resolution concerning safety and efficacy of all
chemical pesticides that have been approved by the federal government.
6
M. Bredeson, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's support for the Regional Municipality of Niagara's resolution
calling on the Federal Government to amend Bill C-22 to provide Ontarians with their
fair share of seats in the House of Commons.
5
Premier Dalton McGuinty, acknowledging Council's support for the Regional
Municipality of Niagara's resolution calling on the Federal Government to amend Bill
C-22 to provide Ontarians with their fair share of seats in the House of Commons.
4.
County Council
6
April
22,2008
Mark G. McOon ,
Chief Administrative Officer.
~i
Carried
THAT we do now adjourn at 12:24 p.m
Moved by Councillor Marks
Seconded by Councillor Mcintyre
to meet again on May 13. 2008 at
9:00 a.m
Warden Hofhuis advised that a Planning Meeting is scheduled for May 28th in the Lower
Level of the County Administration Building and that information regarding the meeting
would be received at the municipal offices shortly.
Carried
THAT By-Law No. 08-12 "A By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the April 22nd, 2008 Meeting" be read a first,
second and third time and finally passed.
Moved by Councillor Mcintyre
Seconded by Councillor Marks
Carried
THAT By-Law No. 08-11 "Being a By-Law to Authorize the Execution of a Memorandum of
Understanding Between the Corporation of the County of Elgin and the Corporation of the
County of Brant; The Corporation of the County of Middlesex; The Corporation of the
County of Oxford; and the Corporation of Norfolk County for the South Central Ontario
Region (SCOR) Initiative" be read a first, second and third time and finally passed.
Moved by Councillor Acre
Seconded by Councillor Marks
Carried
THAT By-Law No. 08-10 "A By-law to Execute Required Documentation to Receive
Funding Under the 2008 Municipal Road and Bridge Infrastructure Investment with the
Province of Ontario" be read a first, second and third time and finally passed
Moved by Councillor Wilson
Seconded by Councillor Menn
Bv-Laws
County Council
7
April
22,2008