03 - May 16, 2022 Terrace Lodge Redevelopment Fundraising Committee MinutesElginC out
Progressive by Nature
Corporation of the County of Elgin
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May 16, 2022
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
MINUTES
For Monday, May 16, 2022, 7:00 p.m.
The Terrace Lodge Redevelopment Fundraising Committee met this 16th day of May
2022. The meeting was held in a hybrid format with Committee members and staff
participating as indicated below:
Attendees: Dominique Giguere, County of Elgin Councillor, Chair (Council
Chambers)
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor (virtual)
Pete Barbour, Town of Aylmer Councillor (virtual)
Jim Jenkins, Community Member (virtual)
Ruth Anne Perrin, Community Member (virtual)
Richard Kisuule, Community Member (virtual)
Staff: Katherine Thompson, Manager of Administrative Services/Deputy Clerk
(Council Chambers)
Jennifer Ford, Director of Financial Services (Council Chambers)
Christine Leonard, Administrator, Terrace Lodge (virtual)
Regrets: Jamie Chapman, Community Member
Fiona Wynn, Councillor, Municipality of Central Elgin
Kay Haines, Community Member
Julie Gonyou, Chief Administrative Officer
Michele Harris, Director of Homes and Seniors Services
Tanya Noble, Manager of Program Therapy Services
1. CALL TO ORDER
The meeting convened at 7:00 p.m. with Councillor Giguere in the Chair.
2. APPROVAL OF THE AGENDA
Moved by: Richard Kisuule
Seconded by: Ruth Anne Perrin
RESOLVED THAT the agenda for the May 16, 2022 meeting of the Terrace Lodge
Redevelopment Fundraising Committee be approved as presented.
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-- May 16, 2022
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique Gi uere, Chair
X
TOTAL
6
0
0
- Motion Carried.
The Chair introduced Amarilis Drouillard, Councillor — Municipality of Dutton
Dunwich as the newly appointed member of the Terrace Lodge Redevelopment
Fundraising Committee.
3. ADOPTION OF MINUTES
Moved by: Pete Barbour
Seconded by: Jim Jenkins
- RESOLVED THAT the minutes of the meeting held on February 7, 2022 and the
Discussion Notes of the meeting held on March 7, 2022 be approved.
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique, Gi uere, Chair
X
TOTAL
5
0
1
- Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
None.
5. DELEGATIONS
None.
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May 16, 2022
6.1 Donation Update — Director of Financial Services
The Director of Financial Services presented the report updating the
Committee on the amount of funds received since the Committee's last
meeting (attached). In 2022, the donations to the campaign have increased
by $111,620.
Moved by: Amarilis Drouillard
Seconded by: Ruth Anne Perrin
RESOLVED THAT the report titled "Fundraising Financial Update" from the
Director of Financial Services dated May 13, 2022 be received and filed.
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique Gi uere, Chair
X
TOTAL
6
0
0
Motion Carried.
6.2 Revised Terms of Reference and Committee Recruitment
The Chair informed the Committee that County Council approved a revised
terms of reference in February 2022 to allow for additional members from
the community to be added to the Committee. The Chair reminded members
to continue to recruit interested members of the public to the Committee.
7. Fundraising Strategies
7.1 Website Update/Status
The Manager of Administrative Services/Deputy Clerk has updated the
website to feature recreation items. Work is ongoing regarding updating the
full catalogue that will be posted on the website.
7.2 Action Items from February 7, 2022 Meeting — Updates from Members
The Manager of Administrative Services/Deputy Clerk informed the
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May 16, 2022
Committee that brochure holders have been purchased for the legacy
brochures. Brochures will be available at the Elgin County Libraries and
Long -Term Care Homes.
7.3 New Strategies, Events to Attend, Promotional Materials Needed
Elgin County Tourism Services have provided a list regarding upcoming
events taking place this summer in the County. The Manager of
Administrative Services/Deputy Clerk will distribute the list to the Committee.
Tourism Services is in the process of hiring summer students to attend the
events, and have agreed to place the campaign brochures at the event
booth. The Chair suggested that members of the Committee or other
volunteers attend the events to promote the campaign with incentives to
attract people to the booth and to donate. The Committee discussed
different types of incentives as potential options for attracting the public to
the booth (lottery, 50/50 tickets, food items, music, prize draws, etc.).
Councillor Drouillard suggested that the Committee members reach out to
local businesses for donations for draw items. Follow-up conversations will
be held with the Economic Development department regarding requirements
for attending events and more information will be presented at the next
Committee meeting.
The Manager of Administrative Services/Deputy Clerk will follow-up with the
Manager of Program and Therapy Services regarding the potential of
additional printing of copies of the "These Hands — Touching Memoirs of
Seniors Living in our Communities" book to sell at events.
8. OTHER BUSINESS
8.1 Warden's Charity Gala: Results — Councillor Giguere
The Manager of Administrative Services/Deputy Clerk presented the report
informing the Committee that $27,757 was raised in support of the Terrace
Lodge Redevelopment Fundraising Campaign at Warden French's Charity
Gala on April 29, 2022. Total donations received from the event are still
being reviewed and finalized.
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10. CLOSED SESSION
Moved by: Richard Kisuule
Seconded by: Jim Jenkins
RESOLVED THAT we do now move into closed session in accordance with
Municipal Act Section 239 (2) to discuss the following matter:
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- May 16, 2022
In -Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local
board employees — Donor Outreach Update
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique Gi uere, Chair
X
TOTAL
6
0
0
emu . • 11 OFF=- 0
11. MOTION TO RISE AND REPORT
Moved by: Jim Jenkins
Seconded by: Ruth Anne Perrin
RESOLVED that we do now rise and report.
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique Gi uere, Chair
X
TOTAL
6
0
0
- Motion Carried.
Moved by: Jim Jenkins
Seconded by: Amarilis Drouillard
RESOLVED THAT the confidential report titled "Donor Outreach Update" from
the Manager of Administrative Services/Deputy Clerk be received and filed.
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique Gi uere, Chair
X
TOTAL
6
0
0
Motion Carried.
DATE OF NEXT MEETING
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May 16, 2022
The Terrace Lodge Redevelopment Fundraising Committee will meet again on
Monday, June 20, 2022 at 7:00 p.m.
ADJOURNMENT
Moved by: Pete Barbour
Seconded by: Ruth Anne Perrin
RESOLVED THAT we do now adjourn at 8:04 p.m. to meet again on Monday, June
20, 2022 at 7:00 p.m.
Recorded Vote
Yes
No
Abstain
Amarilis Drouillard
X
Pete Barbour
X
Jim Jenkins
X
Ruth Anne Perrin
X
Richard Kisuule
X
Dominique Gi uere, Chair
X
TOTAL
6
0
0
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Julie G nyou,
Chief Administrative Officer.
►1 • • 1 •?rii 2 0
Dominique Gi ere,
Chair.