14 - June 28, 2022 County Council Agenda Packagedwr'�u k e� k�a CW 9ass4�i
TABLE OF CONTENTS
Orders -Tuesday, June 28, 2022..............................................................
2
Elgin County Council Minutes - June 14, 2022.............................................
3
Delegation - Hemson..............................................................................
13
ReportsIndex........................................................................................
151
Report - Terrace Lodge Redevelopment - 2022 Mid -Year Update .....................
152
Report - Terrace Lodge Redevelopment Fundraising Committee Appointment...
159
Report -HR Policy: 10.50 Mileage.............................................................
162
Report - HR Policy: 2.20 Dress Code..........................................................
166
Report - Consultant Agreement- Long -Term Care Transition Coordinator —
Single Source Procurement....................................................................................
171
Report - Homes - Long -Term Care Homes Quality Improvement Plan (QIP) -
2022 -2023 Submission to Health Quality Ontario ..........................................
179
Report - 2022 Borrowing By-Law...............................................................
183
Report - 2022-2025 Economic Development and Tourism
Strategy..............................................................................................................
186
Report -Elgin County Affordable Housing Summary ......................................
201
Report -Council Chamber Renovations and September Meeting
Date(s).......................................................................................................................
232
Report - Traffic Signal Modernization - Contract
Award..................................................................................................
234
Report - Request to fill in the Bennett Municipal Drain - Pioneer Line, Village of
Dutton..................................................................................................
276
Report - Request to Extend Reduced Speed Zone - Village of Springfield..........
282
Report - Draft Plan Approval, Plan of Subdivision, Part of Lot 123, Concession
North of the Talbot Road, Geographic Township of Bayham, County of Elgin
Applicant: CJDL Engineering Ltd. Owner: 1985763 Ontario Ltd. File No.: 34T-
BY2101................................................................................................
287
Report - Elgin (County)/ Execulink Telecom Inc. -Telecommunications
Equipment Consent and Road User Agreement ............................................
308
Correspondence - Items for Information......................................................
329
Correspondence -Municipal Engineers Association ......................................
330
Correspondence - Southwestern Public Health .............................................
332
Closed Session Agenda- June 28, 2022.....................................................
334
By -Law 22-29 - Borrowing By-
Law....................................................................................................
335
By -Law 22-30 - Land Division Secretary.....................................................
337
1
dwr'u k rk�a CW 9ass4i
ORDERS OF THE DAY
For Tuesday, June 28, 2022, 9:00 A.M.
1st Meeting Called to Order
2°d Adoption of Minutes — June 14, 2022
31d Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
Delegation:
9:00a.m. — Stefan Krzeczunowicz, Hemson — Population, Housing and
Employment Forecasts and Associated Land Needs Analysis
5th Motion to Move Into "Committee of the Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1. Items for Consideration
2. Items for Information (Consent Agenda)
8th Other Business
1. Statements/Inquiries by Members
2. Notice of Motion
3. Matters of Urgency
9th Closed Meeting Items
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee of the Whole
13th Consideration of By -Laws
14th Adjournment
VIRTUAL MEETING: IN -PERSON PARTICIPATION RESTRICTED
NOTE FOR MEMBERSOF THE PUBLIC:
Please click the link belowto watch the Council Meeting:
Accessible formats available upon request.
i
441
tt • I,F °•.whr Vrr (u. idrM
ELGIN COUNTY COUNCIL
MINUTES
June 14, 2022
Page 1
June 14, 2022
Elgin County Council met this 14th day of June 2022 at the Elgin County Administration Building.
The meeting was held in a hybrid in-person/electronic format with Councillors and staff
participating as indicated below.
Council Present: Warden Mary French (Council Chambers)
Deputy Warden Tom Marks (Council Chambers)
Councillor Duncan McPhail (Council Chambers)
Councillor Bob Purcell (Council Chambers)
Councillor Grant Jones (Council Chambers)
Councillor Sally Martyn (Council Chambers)
Councillor Dave Mennill (Council Chambers)
Councillor Dominique Giguere (Council Chambers)
Councillor Ed Ketchabaw (Council Chambers)
Staff Present: Julie Gonyou, Chief Administrative Officer (Council Chambers)
Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy
CAO (Council Chambers)
Michele Harris, Director of Homes and Seniors Services (Council Chambers)
Stephen Gibson, County Solicitor (Council Chambers)
Katherine Thompson, Manager of Administrative Services/Deputy Clerk
(Council Chambers)
Mike Hoogstra, Purchasing Coordinator (Virtual)
Delany Leitch, Legislative Services Coordinator (Council Chambers)
CALL TO ORDER
The meeting convened at 9:00 a.m. with Warden French in the chair.
ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Deputy Warden Marks
RESOLVED THAT the minutes of the meeting held on May 24, 2022 be adopted.
Motion Carried.
DISCLOSURE OF PECUNIARY INTERESTAND THE GENERAL NATURE THEREOF
None.
PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
COMMITTEE OF THE WHOLE
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT we do now move into Committee of the Whole Council.
Motion Carried.
REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden's Activity Report (May) and COVID-19 Update —Warden French
Page 2
June 14, 2022
Warden French presented the report providing a high-level summary of the
County's response to the pandemic as well as a list of events and meetings
attended and organized on behalf of County Council.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "Warden's Activity Report (May) and COVID-19
Update" dated June 6, 2022 from Warden French be received and filed.
Motion Carried.
6.2 Procurement Activity Report (January 1, 2022 to March 31, 2022) —
Purchasing Coordinator
The Purchasing Coordinator presented the report detailing the exercises of
delegated authority for contract awards that exceeded $15,000, including
amendments and renewals, between January 1, 2022 and March 31, 2022.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Procurement Activity Report (January 1, 2022
to March 31,2022)" dated May 31, 2022 from Purchasing Coordinator be received
and filed.
Motion Carried.
6.3 Elgin / 1342961 Ontario Inc — Approval of Commercial Lease — Elgin County
Administration Building (Suite 313 / Storage Room 34) — County Solicitor
The County Solicitor presented the report informing Council that consensus has
been reached with 1342961 Ontario Inc. as to the terms and conditions of a new
two-year commercial lease for Suite 313 and Storage Room 34 within the Elgin
County Administration Building and seeking approval for preparation and
execution of a formal Lease Agreement to give effect to such terms and conditions
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the Report to Council, dated May 30, 2022, and entitled
"Elgin / 1342961 Ontario Inc.— Approval of Commercial Lease — Elgin County
Administration Building (Suite 313 / Storage Room 34)" be received and filed;
and
THAT retroactive to May 1, 2022, Elgin County Council approve a new
commercial Lease Agreement between 1342961 Ontario Inc. and Elgin County
in relation to Suite 313 and Storage Room 34 at 450 Sunset Drive, St. Thomas,
Ontario, such Lease Agreement to provide for, amongst other terms, a two-year
Term commencing May 1, 2022 and annual rents of $43,866.00 and $44,755.20,
respectively, for the included lease years; and
THAT Elgin County Council authorize the Warden and Chief Administrative
Officer to execute the said Lease Agreement on behalf of the Corporation of the
County of Elgin.
Motion Carried.
6.4 Elgin / Alzheimer Society Southwest Partners —Approval of Commercial
Lease — Elgin County Administration Building (Suites 229, 232, and 237-1 /
Storage Room 344) — County Solicitor
The County Solicitor presented the report informing Council that consensus has
been reached with Alzheimer Society Southwest Partners as to the terms and
conditions of a new commercial lease for Suites 229, 232, and 237-1 as well as
4
Page 3
June 14, 2022
Storage Room 344 within the Elgin County Administration Building and seeking
approval for preparation and authorization for execution of a formal Lease
Agreement to give effect to such terms and conditions.
Moved by: Councillor Purcell
Seconded by: Deputy Warden Marks
RESOLVED THAT the report to Council, dated May 30, 2022, and entitled "Elgin /
Alzheimer Society Southwest Partners —Approval of Commercial Lease— Elgin
County Administration Building (Suites 229, 232, and 237-1 / Storage Room 344)"
be received and filed; and
THAT retroactive to May 1, 2022, Elgin County Council approve a new commercial
Lease Agreement between Alzheimer Society Southwest Partners and Elgin
County in relation to Suites 229, 232, and 237-1 as well as Storage Room 344 at
450 Sunset Drive, St. Thomas, Ontario, such as Lease Agreement to provide for,
amongst other terms, a one-year Term commencing May 1, 2022, with a further
one-year renewal at the option of the Tenant and generating annual rents of
$21,613.70 and $22,467.06, respectively, for the included lease years; and
THAT Elgin County Council authorize the Warden and Chief Administrative Officer
to execute the said Lease Agreement on behalf of the Corporation of the County of
Elgin.
Motion Carried.
6.5 Welcome Home Video Campaian — Interim Manaaer of Economic
Development & Tourism
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
RESOLVED THAT the report titled "Welcome Home Video Campaign" dated June
6, 2022 from the Interim Manager of Economic Development & Tourism be
deferred to the June 28, 2022 Council meeting.
6.6 Transportation Master Plan —Road Rationalization —General Manager of
Engineering, Planning & Enterprise (EPE) / Deputy CAO
The General Manager of Engineering, Planning, and Enterprise / Deputy CAO
presented the report outlining draft recommendations for road and bridge
rationalization and seeking Council endorsement in principle to implement transfers
and direct staff to meet with local senior staff to review the transfers and develop
an asset transfer protocol.
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT staff be directed to immediately advance the County Road
Rationalization Study and meet with Local Municipal Partner staff and Mayors to
discuss written feedback provided by Local Municipal Partners, examine draft Road
Rationalization Study recommendations as prepared by IBI Group, and discuss
jurisdictional impacts and concerns; and
THAT feedback received from Local Municipal Partners be used to inform an
Implementation Action Plan and / or Asset Transfer Protocol for consideration by
the Elgin County Budget Committee and Elgin County Council in 2022.
Motion Carried.
6.7 2022 Warden's Charity Golf Tournament— Chief Administrative Officer
The Chief Administrative Officer presented the report considering Councillor
Mennill's request to hold a Charity Golf Tournament in 2022.
5
Page 4
June 14, 2022
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the report titled "2022 Warden's Charity Golf Tournament' from
the Chief Administrative Officer, dated June 1, 2022 be received and filed.
Motion Carried.
6.8 County of Elgin Cyber Incident — Chief Administrative Officer
The Chief Administrative Officer presented the report summarizing the County of
Elgin Cyber Incident and lessons learned from the situation.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "County of Elgin Cyber Incident" dated June
2022 from the Chief Administrative Officer be received and filed for information.
Motion Carried.
6.9 Fixing Long -Term Care Act, 2021 Phase 1 Regulations — Chief Administrative
Officer
The Chief Administrative Officer presented the report providing County Council with
an overview of the new Fixing Long -Term Care Act, 2021 (Act) and Phase 1 of the
Regulations under the Act and highlighting a new screening requirement under the
Act and Regulation for Councillors, related to Vulnerable Sector Check and offence
declarations.
Moved by: Deputy Warden Marks
Seconded by: Councillor Martyn
RESOLVED THAT the report titled "Fixing Long -Term Care Act, 2021 Phase 1
Regulations" dated June 1, 2022 from the Chief Administrative Officer and Director
of Homes and Seniors Services be received and filed.
Motion Carried.
6.10 2022 Council Action Plan & Staff Operational Plan — Chief Administrative
Officer
The Chief Administrative Officer presented the report outlining the County's 2022
Council Action Plan and Staff Operational Plan.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the 2022 Council Action Plan & Staff Operational Plan be
approved.
Motion Carried.
6.11 Integrity Commissioner/Closed Meeting Investigator/Ombudsman Services —
Chief Administrative Officer
The Chief Administrative Officer presented the report recommending that the
County issue ajoint Request for Proposal with interested Local Municipal Partners
to secure a new service provider to fulfill the role of Integrity Commissioner, Closed
Meeting Investigator, and Municipal Ombudsman in light of the notice of contract
termination provided by the current contractor, Independent Resolutions, Inc.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
9
Page 5
June 14, 2022
RESOLVED THAT the report titled "Integrity Commissioner/Closed Meeting
Investigator/Ombudsman Services" dated June 3, 2022, submitted by the Chief
Administrative Officer, be received and filed; and
THAT staff be directed to draft a Request for Proposal for Integrity Commissioner,
Closed Meeting Investigator and Municipal Ombudsman to be issued jointly on
behalf of Elgin County and any interested local municipal partners.
Motion Carried.
COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Letter from Dutton & District Lions Non -Profit Housing Inc. requesting the
County of Elgin examine safety issues at the drainage ditch in front of the
Caledonia TWO Seniors Apartment Building, 29475 Pioneer Line, Dutton
ON.
Moved by: Councillor Purcell
Seconded by: Deputy Warden Marks
RESOLVED THAT staff be directed to complete a review of the drainage
ditch in front of29745 Pioneer Line, Dutton, specifically as it pertains to the
installation of a drainage pipe and safety concern.
Motion Carried.
7.1.2 Resolution from the Town of Aylmer regarding joining the CEMC and Fire
Training Program administered by the County of Elgin.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
RESOLVED THAT a proposed Agreement regarding County -delivered
CEMC, or Community Emergency Management Coordination, and fire
training program be drafted and sent to the Town of Aylmer.
Motion Carried.
7.1.3 Resolution from the Town of Aylmer regarding Respecting Payments in Lieu
(PIL) Calculations.
Moved by: Councillor McPhail
Seconded by: Deputy Warden Marks
RESOLVED THAT the correspondence dated June 2 ,2022 from the Town
of Aylmer regarding Payments in Lieu be received and filed.
Motion Carried.
7.1.4 Resolution from the Township of Malahide requesting that Elgin County
Council conduct speed and traffic counts on Ron McNeil Line at the west
village limit in support of extending the 50km/hr speed limit westerly beyond
the built-up residential area.
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT staff be directed to conduct a review of speed and traffic
counts on Ron McNeil Line at the west village limit in support of extending
the 50km/hr speed limit westerly beyond the built-up residential area.
Motion Carried.
Page 6
June 14, 2022
7.1.5 Resolution from the Township of Malahide with respect to the Notice of
Decision received from the County of Elgin for the Malahide Official Plan
Amendment No. 20.
Moved by: Councillor Gigubre
Seconded by: Councillor Jones
RESOLVED THAT the correspondence dated June 6, 2022 from the
Township of Malahide be received and filed.
Motion Carried.
7.2 Items for Information
7.2.1 Letter from Bonnie Rowe, Chair of Elder Abuse Elgin, with a letter and supporting
materials introducing "Future Us: A Pan -Canadian Roadmap to the Prevention of
Elder Abuse", a national engagement strategy led by the Canadian Network for the
Prevention of Elder Abuse.
7.2.2 Letter from Marcus Ryan, Vice Chair and Jim Collard, Secretary -Treasurer of
Community Schools Alliance with a call for nominations to the Executive Committee
of the Alliance for 2022.
Moved by: Councillor Jones
Seconded by: Councillor Purcell
RESOLVED THAT Correspondence Items #7.2.1-7.2.2 be received and filed.
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 AMO Conference Delegations — Councillor Purcell requested that the Warden meet
with the Minister of Long -Term Care regarding long-term care issues. Councillor
Jones requested a delegation with the Minister of Health regarding rural physician
recruitment.
8.3.2 Council expressed its congratulations to Elgin -Middlesex -London MPP-elect Rob
Flack. The Warden will send correspondence on behalf of Council.
9. CLOSED MEETING ITEMS
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(b) personal matters about an identifiable individual, including municipal board employees,
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Long -
Term Care
O
Page 7
June 14, 2022
In -Camera Item #2
(k) a position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the municipality or
local board — Land Ambulance Services
In -Camera Item #3
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipalityorlocal board — Financial
Services
In -Camera Item #4
(c) a proposed or pending acquisition or disposition of land by the municipality or local
board— Land Acquisition
In -Camera Item #5
(b) personal matters about an identifiable individual, including municipal orlocal board
employees, (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality orlocal board
—Contract Negotiations
In -Camera Item #6
(b) personal matters about an identifiable individual, including municipal orlocal board
employees, (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality orlocal board
— Long -Term Care
In -Camera Item #7
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations to be
carried on by or on behalf of the municipality or local board — Legal Services
In -Camera Item #8
(b) personal matters about an identifiable individual, including municipal orlocal board
employees— Organizational Update
In -Camera Item #9
(a) the security of the property of the municipality or local board; (h) information explicitly
supplied in confidence to the municipality or local board by Canada, a province or territory
or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations to be carried on by or on behalf of the
municipality or local board — Property Matter
Motion Carried.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT we do now rise and report.
Motion Carried.
In -Camera Item #1 — Long -Term Care
Moved by: Councillor McPhail
Seconded by: Deputy Warden Marks
Page 8
June 14, 2022
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #2 — Land Ambulance Services
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #3 — Financial Services
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #4 — Land Acquisition
Moved by: Councillor Martyn
Seconded by: Councillor Purcell
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #5 — Contract Negotiations
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #6 — Lona-Term Care
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #7 — Legal Services
Moved by: Councillor Jones
Seconded by: Deputy Warden Marks
RESOLVED THAT staff proceed as directed.
- Motion Carried.
In -Camera Item #8 — Organizational Update
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT staff proceed as directed.
11
Page 9
June 14, 2022
- Motion Carried.
Stephen Gibson, County Solicitor/Deputy Clerk acted as Clerk for the following item:
In -Camera Item #9 — Property Matter
Moved by: Councillor Giguere
Seconded by: Councillor Jones
RESOLVED THAT the report from staff be received.
- Motion Carried.
11. ADOPTION OF SPECIAL MEETING MINUTES
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT the minutes of the Special Meeting held on June 8, 2022 be
adopted.
- Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Deputy Warden Marks
Seconded by: Councillor Jones
RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.
- Motion Carried.
13. CONSIDERATION OF BY-LAWS
13.1 By -Law No. 22-26 — Fees and Charges
BEING a By -Law to Provide a Schedule of Services and Activities Subject to Fees
and Charges by the County of Elgin and to Repeal By -Law No. 21-16.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT By -Law No. 22-26 be now read a first, second and third time
and finally passed.
- Motion Carried.
13.2 By -Law No. 22-27 — Confirming all Actions and Proceedings
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the June 14, 2022 Meeting.
Moved by: Deputy Warden Marks
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 22-27 be now read a first, second and third time
and finally passed.
- Motion Carried.
14. ADJOURNMENT
Moved by: Councillor McPhail
Seconded by: Deputy Warden Marks
Page 10
June 14, 2022
RESOLVED THAT we do now adjourn at 12:17pm to meet again on June 28, 2022 at 9:00
a.m.
- Motion Carried.
Julie Gonyou, Mary French,
Chief Administrative Officer. Warden.
IN
M
Aw
7
M LA
� TLEJ
O s- I . _
-I-j
� N •U
O 0 O
O � N �
O
co
c,
c6 3: . v
O Co
o `U
N E
4�
Q co �'
CU
co E
w n o >O O 0
Q CD 4) > U w
c6 O E Q to
v � � s z
C6 � -IJ co
n- o ca O
U Q
. U Q 4� o O
t' U
O s-
�A O O O O
w
LO
7
mlwm�
�i
C)
c"I
C.
c"I
C)
c"I
ME=
CD
C: - )
c"I
CK)
-
C: )
c"I
@BONN=[
C:
c"I
QCD
C)
C.
c"I
C)
I -0
i
C)
c"I
C\j
C3
C\lj
C.
c"I
II
C.
c"I
C)
c"I
CL
0
CL
Now=
C)
[ C5
C)
ME=
4mj
c"I
CX)
C)
C)
CU
IMMEEM
D
C\lj
rl-
C.
C)
0
141
C\lj
cC
C)
C)
C\lj
0
uj
I-0
C)
C)
c"I
cn
C13
C)
C)
c"I
C)
C)
c"I
c"I
C)
C)
c"I
ME=
CD
CD
CD
CO CCTV
�"'I'll U/
11011 , RNINIOWl
u
'
l 4 I
/
,
I piwll /off yy /
� ✓/%�i���/i��''J
fief
�y
W Q6uu"
�
%��' %�".
u�
'Y,�IVNIVIVIVIW1U1U1IDU1U1U11V
m wcwe ow�a.'P'
u�
ItiW'I�,.
e
Illuuuuumuuuuumuuuuuuuuu., '�W�le
uuuuuuuuuuuuuuuuuuuuuuuuuu,
uuuuuuuuuuuuluuuuuuuuumuuuuuuuuum 4EtCZ
� uuuuuumluuuuuum
muuuumpmuummuuuumuuuuuuuuu
uumlllluuuum
I
�
v
tea
a
',
4PTQZ
a°
OggZ
�
qoqz
o
as
Wor
�
IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII
. zca4
u
yr a vy
N
oil oil
e I 0z0z
N I 6SOZ
N
I SLOZ
C I CSOZ
N I 9SOZ
L I SLOZ
VSOZ
l7 ELOZ
ZSOZ
0
NNN tSOz
OTOZ
o Noi
a
a 110"
c �caOz
0 900Z
u
V00Z
m "0Z
.OZ
rl /
,
Some
�IIrr,
J
gl
1 Y�
0101010101010101010 1 f
/J
7�
,
mmmmmmmmm y E /
dui
mmmmmi •��
immmmmmmmmmmm ��
11
;!rin r r ai ri/i,,,f
iJi
R
wm%
0
0
L.n
r,�
CL 0
0
0
Ln
CL
tw
0
0
0
ca
0
"W
0
0 Ln
Q)
Q) E
U.3 E
0
To To
Q)
V)
Q) V)
u
0
r,�
V-71
A
m
O
...........
/"c'
�12
. ........ ..
19'
CO.N
LLJ
.21
Cl
0
NNE=
MMMM
Z Z D
:) L.q C..:) CF) Z L.D C:), L",
D
ir)
I
L
u
�r
i
0
i
j
jr
i
J,
/VIE,
r/
r/
I
Ln
I
�4-
0
W
0
0
�4-
�4-
W,
C:
6.0
m
m
u
m
M
N
IKAI
0
0
0
0
0
0
0
O
~
LO
CD
�
M
rq
e�—I
O
O
CD
O
CD i
O
CD
O
O-)
Lr)
00
r - "'
Il-
00
N
co
I:zI
d-
N
Il-
M
CV
N
I`
0�0
LC)
CD
c�0
0r0
r--�
c9
::Zt
I`
M
r �--
M
C)
Ln
M
` qzjl
1
Lf
CT LC) 00 r— Il- 00 qzjl
co 1.1�I d- N Il- M O
C\J Cfl
,:ZzI-
O
CV
[I—
cD
C)
qzjl
O
CY)
Il-
N
O
E
W
76
N
O
bA
O
co
I
4-jO
+'co
cn
N
O
�bA
(n
LO
N
7
0 0 0 0 0
0 0 0 0 0
C� C� C� C� C�
L.n % Ln 0 Ln
m
I
I
0
I iN
10
r—
(
y d ;Y
t..
r "—,0
IIAJ
CU0
C )
cu
G'_.D
G'_.D G'_.D G'_.D C",:J
Ir,
9
m
EZ:1
Cl
V)
D
11
I'M
.............
o
iim
............. ....... . ...III
/� / "._.
�m.a
II�� IIIII�
;n
u
LO
Ir—
rn
N
E
-r
Will
co LU
8`�
CC5 f`T--
�.
2
M
;j
;j
r
f
f
r
QO
N
O
E
0
CDL
w
qol
N
M
7
c1r)
c1r)
O71
0
4-j
x
E
0
0
E
0
4-j
01-
4-.,
4-j
E
4-j
0
LLJ
N
z
E (f)
0
0
(U
:2
f 75
C)
Uj
E
G)
E
(D
200-
0—
>
•C Q0
0
E -o
0
C
C C
C cu
U).(-)
U4-j
C
0 >
0
0
>,
0--0 4-j
C
C
C 0 C
0
U)
00-7
0
E
0
cn
0—
0
0
-0.-
0 4-j 0
— (L)
cu U)
C) cu
OJQC)
WE=
-7
4-j
0
E
0
cu 0
LLJ
4-j 4—
cyi
LO
M
-f-j
(n >� 4) LA
E
—j 4
E ca
O 4�
_ C6
� C6 ^� U E C6 C6 4�
W N aD cn • U +J ' 3:
U O • U '— (n 0- U C6
—� — �
CL
_0 • cn Q
C6 j C—> U Q +j 'E 0—
_ i- p._ �� p — Q
.
U C6 a� • 4� U �(n
> _ O
U•—
_cn
O
LL C � � c6 O
LLJ — 0- W=
L� Imo• 06
c
4-
0
x
E
co
co
-U
0
,
Co
4-j
4-j
Cn
cu
0
0
m
m
x
4-1
4--j
4-j
cu
4-
U)
0)
U)
U)
M
0
Co
0
4-j
0
M
4-j
cu
0
Cll
4--J
4--J
U)•
U)
C
E
4�
0
E
0
c—
0
4-j
E
0
u)
0
TD
4--J
--j
0
U)
0
c
0
c-
0
E
co
CO
co
0
E
U)
0
-u
4-j
o
C/)
(UD)
C•0-
0
0
0
tl I
C)
(u
(u
4--J
z
c—
0
CL
U)
(3)
LA
0
i"-
11
E
:2
C
0
?:
0
Uj
LEJ
-4-
>_1
U) (3)
4-j
4-j
u
0
C)
0
4J
4-j
0 0
4--J
x
4--J
0
.- E -
CL
0
CL
0 C)
E 0
E
-4— U)
U) U)
4-j
4-j
.— a) I
n U) 07
Co
G)
0
Uc
4--j
cn
Oc—
0 co
G)
0
0 ?:
—
C
0
U)
F
0
>
0 0)
C
0
CU
>
0—
0 Q�
>1
Co
C
0
-1
c
gyp.N
U)
E
4-j
o
Co
,
o
CU
cu
0
, -TD o
. -
-1
U)
0
0
0)
U)
0—
0
Co
U)
0 -Z3
CU
U)
LLJ
LLJ
M
LLJ
D
cy)
cll�
z
cn 0
(D LA
4-j 0
(D 0 (D
E cn
0 E = u)
4-j
U) (D
4-j
(D
0 0 m
CDL w 4J
0 . c- Q c
0 CT -7cn 0 0
4—
0 0 4-j C) 4-j
-1 _0 -4-- C-
C- cn G)
Cn (D cn 0 0 -0
E
4-j
E 4-j
C-
0 Cf) C— C— (]) E 4-j
C— — 4-j 0 0
(D
(DCf) E
C
CDL- �- Ln (D
4-j 0 M > cu 0
0 E
E
cn
E > 0-0
0
k cn
'le
4-j
4-j _0 4-j ca
0 0 >
(D cn 0
(D
4-j
CU 0
(D
(D cn 3: i;:;
0 E cn cn -0 0
CY)
0 U) (D (D 0
0-0
E
Cf)
C-
(3) Cu 0 Cu
_0 — (D k
0 > 4-' U cn
IE 0 4--j lab. —
US
0 o E (1) m 4-j k 0
C) C/) C) 4-j 0 CDL
C\j
00
M
4-j >,
LA
U -f-j U -f-j C6
4-j
U Q 4) O CD U x N
0-0 U E O 4) W U�
• ca (j) -o
U U O �_
N � � � � � � —0cn
C6 O 4� O
O U U
_ -
O
o
O
U — U � �
(n -0 Q V
C6 — O O O -o
O G) 4-jQ > V) c 'gyp >,
U cu
�— • O (n ca
C6 C6 r-I LO
cu
O C6 O U
-0 >, cn U) U) • C 4) O
N C _ (n
�•cn Q c ��� �ca cn
— C6 O U
C6 C6 Q U d' — -
- U 4�
4> >, � 4� � � 4� � 4� � U
� Q C6 � m O 0--" 0 � CL> O cn
C� d' LO
r-I r-I r-I r-I r-I i,)
c,
Final Report
Prepared by Hemson for Elgin County
Associated Land Needs
Analysi's
Jun10, 2022
1000 — 30 St. Patrick Street, Toronto, ON M5T 3A3
HEMSON IN 416 593 5090 I hemson@hemson.com I www.hemson.com
antes
Contents
Executive Summary 1
1. Introduction 6
A. Purpose and Context of Update 6
B. PPS Establishes Policy Framework 7
C. Forecasts Are Based Mainly on Census Data 10
D. Effects of COVID-19 10
2. Economic and Demographic Conditions in Elgin 13
A. Elgin Primed for Continued Population Growth 13
B. Conditions are Favourable for Sustained Employment Growth 23
3. Growth Outlook 30
A. County -Wide Population Forecasts 30
B. Allocation of Growth to Lower -Tier Municipalities 35
C. County -Wide Employment Forecasts 39
D. Allocation of Employment to Lower -Tiers 42
4. Land Needs Assessment 47
A. Land Needs Assessment (LNA) Methodology 47
B. Vacant Land Supply 52
C. Land Needs Assessment Results: Community Area 53
D. Land Needs Assessment Results: Employment Area 58
5. Conclusions 63
Appendix A 68
Appendix B 74
Appendix C 85
40
Executive Summary
The County of Elgin, located in southwestern Ontario between the north shore
of Lake Erie and Highway 401, is undertaking a formal comprehensive review
to update its Official Plan. This report is a key background document to the
review. It provides a long-range growth outlook for the County and its lower -
tier municipalities and assesses urban land requirements to 2051. It also
provides Official Plan policy recommendations to managing growth over the
next 30 years consistent with the Provincial Policy Statement, 2020 (PPS).
The report provides population, housing, and employment forecasts for the
County of Elgin to 2051. The forecast results show that:
■ The County, which is in the midst of a population growth surge, is set
to continue to grow rapidly over the next decade. Although slowing
between 2031 and 2051 as the population ages, growth will remain
steady until it reaches a permanent resident population of 67,140 and
23,140 jobs in 2051. A major driver of population growth will be in -
migration from the London CMA and its environs by young families
seeking affordable singled detached homes.
■ The rate of housing growth in the County will outpace the rate of
population growth over the next 30 years. The current market
preference for single detached homes will shift somewhat towards
medium and higher density housing forms as the effect of market
demand and PPS policies that encourage intensification, transit -
supportive communities, and a more compact urban form take hold.
• The County remains an attractive location for development in
employment areas, particularly those that are located within Tier 1
fully serviced settlement areas with easy access to Highway 401, are
close of existing labour pools and existing business clusters, and
allow for a range and mix of business activities (in particular, the
Executive Summary 1 1
41
assembly of large land parcels). The development of vacant
employment lands in the Township of Southwold is critical in this
respect.
■ Employment growth in the County will be steady over the period to
2051. Most employment growth will be associated with the
development of designated employment areas. However, a significant
portion of employment growth will occur in direct response to
population growth and in rural settlements and rural areas.
An assessment of the land required to accommodate the growth forecasts
was undertaken. The assessment concludes that:
• The overall community area (or residential) land supply of 668.2
developable hectares is sufficient to accommodate the forecast
population growth at the County level to 2051. However, Aylmer
requires an additional 21 hectares of designated growth area,
equivalent to about 600 new homes, to accommodate its long-term
population allocation. Options for dealing with this include:
• increasing the required density for development in Alymer. In this
respect, it is noted that the assumed densities in the land needs
assessment are already higher than densities on recent developed
lands;
■ reallocating housing growth away from Alymer to other Tier 1
settlement areas, recognizing that Alymer is the County's largest
settlement area and has unique characteristics as a regional
service centre that make it a particularly attractive location for
housing growth and intensification; and/or
■ expanding the Aylmer settlement area boundary. This process
requires more detailed analysis of the feasibility and most
appropriate location for expansion, especially in the light of the
Executive Summary 1 2
42
lack of rural area into which the Town could expand into, and must
be undertaken in accordance with PPS policies 1.1.3.8 and/or
1.1.3.9.
■ The County's employment area land supply of 264.7 developable
hectares is sufficient to accommodate the forecast employment growth,
both County -wide and at the local level. The Township of Southwold has
a significant supply of vacant employment land.
Based on the growth forecasts and land needs analysis, the following
recommendations for managing growth and directing land use to achieve an
efficient use of land and settlement pattern are made:
• The County Official Plan should be updated to reflect the population,
household, and employment forecasts in this report, showing the
forecasts to the years 2046 and 2051 by local municipality.
• The County should evaluate its Tier 1 settlement areas to determine the
extent to which a greater mix and range of uses and residential densities
can be directed within these settlements, as required by the PPS.
• The County should consider implementing a sub -tier of Tier 1 within the
settlement area hierarchy to include settlement areas that could achieve
the desired greater mix of densities anticipated by the PPS and outlined
in this report which will allow growth and diversity, and increase people's
ability to be able to live and work locally.
• The County should encourage planning and growth management to be
integrated with planning for school boards and other public amenities,
especially for services that the County does not provide itself.
Executive Summary 13
C191
■ The County should refine its policies requiring local official plans to
include policies for minimum intensification targets, to align with the
targets outlined in Table 15 of this report, with consideration to provide
higher targets for municipalities with a greater ability to support such
intensification due to their size, population growth dynamics, and the
amount of vacant or underutilized lands within the settlement area
boundary.
• The County should review its CIP programs and provide targeted funding
to areas (e.g. priority CIP Areas) where existing vacant and underutilized
lands are most prevalent. This can include programs such as those that
waive development charges, or cover/reduce application fees for
Planning Act a p p rova I s.
• The County should encourage local municipalities to create minimum
density requirements for intensification and redevelopment applications,
in addition to minimum requirements for applications in designated
growth areas (i.e. greenfield development). Additionally, the County
should review the OP for other potentially restrictive policies that present
an indirect barrier to infill development (such as misaligned parking
requirements, restrictions on housing types within residential areas, and
overly descriptive compatibility requirements regarding shadowing,
setbacks, or lot coverage).
• The County should update its second unit policies to reflect the current
PPS.
■ The County should consider including policies within its tiered settlement
area hierarchy to outline that the diversity of uses (residential,
commercial, institutional, community, open space, etc.) that are planned
or available, in addition to the level of hard infrastructure/physical
services, as a way to distinguish between settlement areas.
Executive Summary 1 4
■ The County should encourage local municipalities to determine the
feasibility and appropriate location of currently designated employment
lands, as part of their respective official plan updates and secondary
planning processes to meet the requirements of PPS Policy 1.3.2.2.
• The County should consider including policies within the requirements
for growth in designated growth areas that support the development of
complete communities.
• Tier 3 settlements should be recognized as prime locations for directing
agricultural supportive and rural economic development land uses, such
as agriculture- related commercial and industrial uses and agri-tourism or
other value-added agricultural activities.
Executive Summary 15
45
1. Introduction
The County of Elgin, located in southwestern Ontario between the north
shore of Lake Erie and Highway 401, is undertaking a formal comprehensive
review to update its Official Plan. This report is a key background document
to the review. It provides a long-range growth outlook for the County and its
lower -tier municipalities and assesses urban land requirements to 2051. It
also provides policy recommendations for managing growth over the next 30
years consistent with the Provincial Policy Statement 2020 (PPS).
The forecasts and land needs assessment have been closely co-ordinated
with lower -tier municipalities in the County. Background data and technical
assumptions have been made available to lower -tier municipal planning
staff for review and comment throughout.
A. Purpose and Context of Update
This report provides population, housing, and employment forecasts for the
County over a 30 year planning horizon to 2051. The analysis draws on a
range of publicly available economic and demographic data, municipal
planning data and documents, Provincial population projections undertaken
by the Ontario Ministry of Finance, real estate market information, and
discussions with local municipal planning staff.
A review of the long-term growth outlook is particularly important at this
time in light of:
■ the Provincial Policy Statement 2020 (PPS), which extends the
planning horizon for municipal land needs analysis from 20 to 25
years and provides more detailed policy direction related to housing
options, transit -supportive development, employment land protection,
and planning for climate change;
I�I:M I�n(3 , e Introduction 16
■ increased population growth that has occurred in Elgin since around
the time of the 2016 Census;
• the pattern of growth across the County. Although growth pressures
are apparent throughout Elgin, the growing integration of the
Municipality of Central Elgin housing market with that of the London
Census Metropolitan Area (CMA) is fueling rapid growth in that
municipality. This warrants a review of the residential and non-
residential land supply there is sufficient land across the County to
accommodate long-term growth;
■ the effects of the changing nature of the regional economy, and in
particular the County's close economic relationship with the Cities of
St. Thomas and London, and its role within the major international
trade corridor along Highway 401; and
• the short and long-term effects of the COVID-19 pandemic.
B. PPS Establishes Policy Framework
Under the PiahhingAct, the Elgin Official Plan is required to be consistent
with the PPS. The analysis in this report is undertaken within the framework
of PPS policies, particularly those in Section 1.0 Building Strong
Communities. Among the many policies in this section are those that require
that:
■ a coordinated, integrated and comprehensive approach be used when
dealing with planning matters within municipalities, across lower,
single and/or upper -tier municipal boundaries, and with other orders
of government, agencies and boards including population, housing
and employment projections, based on regional market areas (1.2.1
g));
:E:M:S::0DNJ
Introduction 17
IE
ON
■ sufficient land be made available to accommodate an appropriate
range and mix of land uses to meet projected needs for a time horizon
of up to 25 years, informed by provincial guidelines (1.1.2);
■ within settlement areas, sufficient land shall be made available
through intensification and redevelopment and, if necessary,
designated growth areas (1.1.2).
Policy 1.1.3 of the PPS addresses settlement areas, which are to be the
focus of growth and development in municipalities. Settlement areas include
urban areas and rural settlement areas within municipalities (such as cities,
towns, villages and hamlets) that are either already built-up or include lands
which have been designated in an official plan for development over the 25-
year planning horizon provided for in Policy 1.1.2 (see above).
PPS Policies 1.1.3.8 and 1.1.3.9 establish rules for expanding settlement
area boundaries within and outside the context of a formal comprehensive
review should additional lands be required to accommodate the long-term
population, housing and employment projections.
Map 1 identifies the "tiered" hierarchy of settlement and location of
settlement areas in Elgin as set out in the County Official Plan.
Finally, recent changes to the PPS require that planning for housing be done
with reference to "market demand" (see Policies 1.1.1, 1.1.38, and 1.4.3).
E:E:M:S::ON' 5tantec Introduction 18
C. Forecasts Are Based Mainly on Census Data
The long-term growth outlook makes extensive use of population, housing,
and employment data gathered by Statistics Canada every five years as part
of the nation-wide Census. Although the date of the last Census was 11 May
2021, only a small portion of this Census data population and dwelling
counts has been released at the time of this report. The information
reveals the 2021 population of Elgin to be 94,752 and the total occupied
households in the County to be 37,278.
Further data from the 2021 Census, including detailed demographic and
housing information as well as information on employment in Elgin, is
planned to be released in stages through to the end of 2022.
D. Effects of COVID-19
This report was prepared during the COVID-19 pandemic, at a time when
much of Ontario appears to have existed the fourth wave of infection and
most public health restrictions have been lifted. While unemployment
remains higher than before the pandemic, total employment in Ontario
returned to pre -pandemic levels in November 2021, with the rebound being
much faster in the London Census Metropolitan Area (or CMA, which
includes Central Elgin and Southwold).
More rural, agricultural municipalities like Elgin have not been immune to
the economic shock of COVID. However, growth in many rural municipalities,
particularly those situated on the fringe of fast-growing metropolitan centres
like the Counties of Brant, Oxford, Simcoe, Grey, and Bruce, have seen
increased population growth though the pandemic period. Although the
factors driving this growth vary somewhat by location, there are some
common features:
�[HEMSONeIntroduction 1 10
in
50
■ The age structure of the population: the peak age of the Millennial
generation just turned 31, the age at which many are forming
households, having their first child, and purchasing their first home.
This has led to a rise in the number of homebuyers.
• Housing affordability, which is driving younger first-time homebuyers
to seek housing outside major urban centres though still within a
reasonable commuting distance of their place of work.
• The movement of people willing/able to relocate from more densely
populated areas on a temporary or permanent basis. In Elgin, there is
evidence of second homes being increasingly converted to permanent
use, particularly in shoreline communities. The effects of COVID-19,
including the possibility of working remotely, is likely a more recent
driver of this trend.
• The influx of people willing/able to relocate from more densely
populated areas on a temporary or permanent basis. Many in -
migrants who fall into the latter category have moved to the County in
response to longstanding housing affordability concerns. The
possibility of working remotely is also likely a more recent driver of
this in -migration.
■ The increased migration to exurban and rural communities from
metropolitan centres, accelerated by the pandemic, of early retirees
among a Baby Boom generation whose peak age is now 61.
The long-term effects of COVID-19 are very uncertain. For Elgin:
■ more working at home could allow people to work in larger urban
centres and live further from their place of work. It might also affect the
tolerance for smaller living spaces that accompany denser
development in cities like London, Woodstock, and in Kitchener -
Waterloo. Alternatively, it is not at all certain that workers or firms are
finding the mass work -from -home experiment attractive or productive.
E:E::M:SNJ Stantec Introduction 1 11
51
■ the demand for employment land, fueled by demand for goods coming
out of the pandemic and weaknesses in global supply chains and Just-
in -time delivery, has soared. This could increase the demand for
storage, distribution, and logistics with good highway access to major
urban centres. The announcement in 2021 of an Amazon fulfillment
centre development in the Township of Southwold is evidence that
Elgin could play a role in accommodating that demand.' However,
observers remain at odds about how much of the current demand is
long-term.
For the purposes of the growth forecasts and land needs assessment in this
report it is assumed that the rapid "return to normal" working environment
continues and that the pandemic will not dramatically disrupt longstanding
demographic and economic trends. These trends are discussed in more
detail in the following sections.
Consistent with the structure of the analysis, the remainder of this report is
organized into four sections. The following section sets out the economic
and demographic forces that will influence long-term growth in Elgin.
Section 3 describes the growth outlook for the County, in particular the
population, housing and employment forecast to 2051. The forecast of the
amount, type and location of growth forms the basis of the analysis of the
land supply in Section 4. Overall conclusions are made in Section 5.
Detailed growth management policy recommendations for the County to
consider are provided in Appendix C.
1 The recent announcement that the City of St. Thomas has assembled 800 acres of land in
the north-east part of the City to attract a new automotive electric vehicle plant is also
noteworthy ("St. Thomas sets up 800-acre'mega-site,' eyes electric -vehicle parts plant",
London Free Press, 8 June 2022 at https://Ifpress.com/news/local-news/st-thomas-sets-up-
800-acre-mega-site-eyes-electric-vehicle-parts-plant)
EH:E::M:S 07N J� Introduction 1 12
52
2. Economic and Demographic Conditions
in Elgin
This section sets out the economic and demographic forces that will
influence long-term growth in the County of Elgin.
A. Elgin Primed for Continued Population Growth
The County of Elgin is located in south-western Ontario, between Lake Erie
and Highway 401, and due south of the City of London. It comprises seven
lower -tier municipalities: Central Elgin, Malahide, Aylmer, Bayham, West
Elgin, Southwold, and Dutton/Dunwich. The City of St. Thomas (population
42,840) is geographically within the boundaries of the County and part of the
Elgin Census Division, but is a separate and independent municipality.
Although this report provides forecasts only for areas within the County
proper, economic and demographic trends are often discussed in the context
of the Census Division.
The eastern and western parts of the County are largely rural and
agricultural, interspersed with small rural settlements. The faster growing
Central Elgin, Malahide, Aylmer, Southwold, and Bayham exhibit a close
commuting relationship with St. Thomas, which serves as a regional service
centre. There is also a longstanding commuter relationship between
Southwold and Central Elgin and the City of London. The largest settlement
area in the County is Aylmer (population 8,160), which is also the only lower -
tier municipality without a large rural area within its jurisdiction.
Population growth in Elgin has historically been sporadic and low on
average about 73 people added per year between 2001-2002 and 2014-2015.
The population declined during the 2008-2009 recession and remained
relatively low in the six years that followed. Since 2015-2016, that is well
E D(3in �tanteC Economic and Demographic Conditions in Elgin 1 13
53
before the onset of COVID-19, growth has accelerated rapidly, averaging 615
persons per year and peaking in 2018-2019 (788 persons) and 2020-2021
(882 persons) (see Figure 1). The County has not experienced this rate of
population growth since the 1980s.
Figure 1: Population Growth in Elgin County, 2001-02 to 2020-21
1.000
SO 1
i
b OO
J
400
200
(
i
,, ,.
IIIIIIIIIIIIIIIIIIII
'.,
IIIIIIIIIIIIII��
.. 200
!Y00
..600
S,R {0 v , ,
T0 s
Source: Statistics Canada, Annual Demographic Estimates
Although the recent population growth spike has occurred in most parts of
the County, it is most evident in Central Elgin where there has been
significant development of residential subdivisions (see Figure 2). With the
exception of West Elgin, all municipalities in the County have seen positive
population growth in the last decade.
[H:Stant
E:M:S Economic and Demographic Conditions in Elgin 1 14
54
Figure 2.- Total Population Change, 2001- 2021
Boy Iton i
.......................
t4x ro/1?trr7truiic',f7WIM
V'Jw,t Elgin
C 0C.) 1,000 1,50C.) 2,000
Af20)1 11 ufl,701111
Source: Statistics Canada, Census 2001, 2011, 2021
As noted above, the recent surge in population growth is not unique to Elgin
County. Similar growth is evident in other county jurisdictions to the west
and north of the Greater Toronto Area such as Oxford, Brant, Haldimand,
Norfolk, Wellington, Grey, Peterborough, and Simcoe.
i. Migration Will Drive Population Growth in Elgin
Recent data indicates that fertility rates in Ontario are declining and life
expectancy continues to increase. Notwithstanding these trends, migration
from other parts of Ontario, particularly the London CMA and the City of St.
Thomas, will continue to be the main driver of growth in Elgin. This type of
in -migration has risen sharply in recent years.
H:E:MSONJ e, Economic and Demographic Conditions in Elgin 1 15
55
Table 1: Natural Increase in Elgin Census Division From 2006-07
Year
Births
Deaths
Natural Increase
2006-07
1,108
823
285
2007-08
1,092
708
384
2008-09
1,068
788
280
2009-10
1,040
763
277
2010-11
1,093
745
348
2011-12
1,038
801
237
2012-13
1,067
758
309
2013-14
1,014
785
229
2014-15
994
863
131
2015-16
1,020
850
170
2016-17
1,024
811
213
2017-18
1,036
843
193
2018-19
1,063
871
192
2019-20
985
835
150
2006- 20
14,642
11,244
3,398
Source: Hemson Consulting, based on Ministry of Finance data
The County forecasts are developed using a demographic model that
projects future births and deaths by age based on historical trends. Table 1
shows the natural increase of overall population growth in the Elgin Census
Division (including St. Thomas) since 2006-07. Although births have
exceeded deaths throughout the period the rate of natural increase has
steadily declined. This is the result of the overall aging of the population in
the Census Division. The aging phenomenon is not unique to Elgin and, like
most Ontario communities, will continue throughout the planning period to
2051.
Migration is a key component of the Elgin forecasts as most growth in the
County arises from migration. With the aging of the population, migration
will be increasingly important to the County's growth prospects. Figure 3
illustrates the historical migration in the Elgin Census Division (including St.
[HEIMSON(3
e Economic and Demographic Conditions in Elgin 1 16
in
56
Thomas). The figure shows that international and inter- provincial migration
comprises only a small share of overall in -migration. Most migration comes
from intra-provincial movements from other parts of Ontario. The latter,
mostly the relocation of people to Elgin from the Cities of St. Thomas and
London and their environs, have fuelled the growth surge that has occurred
since 2015-2016.
Figure 3.- Net Migration in Elgin Census Division, 1996-97 to 2019-20
, _11_' �.:� b
y
9 " V �� m � 7,'�" A-'� u,/ tl„ b," ,.� or �Vi �^ "�✓ 1 � °Ys� "w " � � V� �' ° fl
�* l'u°'� vO'ma -1 T"I'N4�',, Ilrv1, pp.e vore � o,°,wp 0 N � 9 Uq prue,,vu,u^i';i8
Source: Statistics Canada, Annual Demographic Estimates
The migration pattern set out in Figure 3 is indicative of what the County
can expect over the long-term. As such, the County forecasts are based on
steady and sustained intra-provincial migration and limited inter -provincial
migration and immigration.
[H:E:M:SDP
, Economic and Demographic Conditions in Elgin 1 17
57
ii. Recent Household and Housing Growth Concentrated in Central
Elgin and Other Established Urban Centres
The amount and type of housing needed in Elgin is strongly related to the
population age structure; an older population forms more households than a
younger population. The County's labour force is also closely tied to age
structure as the primary determinant of the size and availability of labour is
the size of the working age population between about 20 and 65 years of
age.
Figure 4.- Migrant Age Structure, Elgin Census Division, 2001-2021
1.(Y.) I-
90 ...
94
80...
84
5
79
uu
IIr
6,5 ...
69
,
471..t...6
r.. um um um umu�umuul
I{ ��11
V,_,)I11111: I'
55 ...
59
,)III
1111WOP111111111111111
�(
45 ...
49
40...
44
� slllsslllsu
(r um um um um uip um um it
2r5
29
Iwo�.a tr roil io�ii �
rrrrrrrrrr4
1.5 ...
19
VV
1.0
14
IUIIVIUI�������1➢��1���� �fu��,
y
...�Jf
fw fw fw "fw `ff
19 ? 01.6 21. IN 2 00 Z.... 016
Source: Statistics Canada, Census of Canada
HEI DIN Stant
e, Economic and Demographic Conditions in Elgin 1 18
m
Figure 4 compares the age structure of migrants to the County from 2001 to
2006 and 2016 to 2021. The figure shows:
• the increase in the number of migrants in their late 20s and early 30s
("Millennials") who are forming new households and purchasing their
first home with young children;
■ the increase in the number of migrants between their late 40s and
early 60s. This group ranges from people in their peak earning years
to those taking early retirement; and
■ the continued out -migration of young adults in their late teens and
early 20s seeking job training, post -secondary education, and
employment in larger urban centres.
The County will need to ensure that it can provide a suitable range and mix
of housing to meet the age profile of these in -migrants. The overwhelming
preference by new homebuyers in the short and medium -term will be for
single detached "family" homes. This housing form remains more affordable
in Elgin than in the London CMA and urban centres such as Woodstock and
in Kitchener -Waterloo and very attractive for households with children
wishing to commute to jobs in St. Thomas and further afield.
Over the long-term, as Elgin continues to age and its settlement areas
develop and mature, the County will need to ensure that a greater diversity
of housing is available. This could include more affordable row housing for
family households, and a range of higher density apartment forms to cater to
older adults wishing to downsize, single person households of people
working from home, and low income groups.
The implications for future housing demand in Elgin can be seen by recent
(2016) preferences for different housing types by age of household head.
Figure 5 shows that the demand for higher density housing (i.e. apartments)
in Elgin is high for those in their 20s and early 30s and very low for other age
[HEMSONEconomic and Demographic Conditions in Elgin 1 19
59
groups, though it begins to rise in older adulthood. The current demand for
row housing is low, even among first time homebuyers in their late 20s and
early 30s. This suggests that:
■ older adult households in Elgin tend to remain in their single detached
homes longer than in more urbanized communities;
■ many older adults that do downsize to an apartment leave the County
in doing so, likely to St. Thomas and London; and
• the range and mix of the existing housing stock, particularly in the
larger settlement areas such as Aylmer, Port Stanley, and Belmont, is
somewhat limited.
Figure 5.- Housing Occupancy by Age, Elgin Census Division, 2016
ti_r B''u';
'✓f(IUIY'11!!!!!!!u/CIA!!!N,'7f!✓9g..Ny.....ilD,uIIUIIIUIIIVUII!%/lull(%�r(l,�f(fl;;�)!!!a
,/ /rlri�rrlllP�'��I�LJ GlNll2�j�j�un%i!/��all�((U00%��r71�7�1!/;i/,?>�f�/���l�fl/rrlr��l'l��/�f��(flfff�f01dfl0�l�i�!?110�/�//aGWI�O�/1f��rY>Gm�gl/�/91OII��Wr^��� ��
u. d"� "VI 19 60m7°'� Z:, r; d�°P Pi;b� ;✓A u��,—irll 'i0 q-9'k�:'il }�'� :��?)'' �Pfl 9�h
Source: Statistics Canada, 2016 Census
Just over 45% of all new housing constructed in Elgin since 2016 has been in
Central Elgin, the municipality surrounding most of St. Thomas and with
close links to the London CMA (see Figure 6). Housing growth has also
increased significantly over the recent decade in Southwold, Aylmer, and
[H:E:M:SDP
, Economic and Demographic Conditions in Elgin 1 20
C*s]
Bayham, with the number of building permits for new homes in those
municipalities increasing from 196 between 2011 and 2016 to nearly 439
between 2016 and 2021. Housing growth has been slower in more rural
municipalities such as West Elgin and Dutton/Dunwich.
Figure 6.- Residential Building Permits Issued for New Units, 2011-2021
15ayl'la IT'Y
IMMUNE
Mal"Ald",
i�iV Vi�iV Vi�iVVViV Vi��M
Central Ngir7
ff1li 11 Y1li M
f7uttcr r5,fl hl rlt^wri€.h
�i�!�)
West lJ Sill
tll^A9N1NIhtill'
II02O1..].- G 177120) f-,-2.1
Source: Statistics Canada, Building Permits
The County forecasts recognize the locational advantage of settlement areas
that share a common housing market with St. Thomas and the London CMA
(Central Elgin and Southwold)2 and have the ability to offer full service
"complete" communities to the types of migrants wishing to settle in Elgin,
such as Aylmer and Port Stanley.
Central Elgin has been the main location for new residential construction in
the last five years and this concentration of growth in Central Elgin may be
expected to continue, certainly in the short and medium -term.
2 It is noted that Central Elgin and Southwold fall within the London CMA boundary because
of their close commuting connection to the City of London.
[H:E:M:S
,(3 Stant
Economic and Demographic Conditions in Elgin 1 21
61
The housing market preference in Elgin has been for the single detached
unit form —over the last 20 years the percentage of all homes in the County
that are single detached has remained constant at 92% (see Figure 7). New
housing has largely mirrored the established housing base. Although there
has been a slight increase in higher density forms (apartments), there has
been hardly any construction of medium density units (row houses and other
multiple dwelling units). Almost 90% of all new housing constructed since
2001 has been single detached homes. The vast majority of apartment
construction in the County, 83%, has taken place in Alymer.
The County may be expected to increase the diversity of new housing over
the planning period in order to address shifts in demand brought about by
the changing population age structure (see above) and PPS policies that
promote healthy, livable, and safe communities, in part by:
accommodating an appropriate affordable and market -based range and mix
of residential types (including single -detached, additional residential units,
multi -unit housing, affordable housing and housing for older
persons) ... (Policy I.I.I. b)).
:E::M:SON 5tantec Economic and Demographic Conditions in Elgin 1 22
I
62
Figure 7.- Historical Housing Mix in Elgin County, 2001 - 2016
201.6
mi &inS /S&rrd fiff(i Row InApartimerM
Source: Statistics Canada, Census 2001-2016
B. Conditions are Favourable for Sustained Employment
Growth
The long-term economic outlook for Elgin is positive. Municipalities across
the County offer a range of locational attributes that will continue to be
attractive to new and existing businesses, including a supply of employment
lands within or near established settlement areas. Although the County's
population will be older in 2051, the rate of aging will be slower than in other
rural communities in Ontario allowing for high levels of labour force
participation supporting strong economic growth. The Official Plan should
emphasize the economic development of the County so that new residents
to the County have the opportunity to live and work locally.
i. Recent Employment Growth Has Been Sporadic
The County forecasts adopt the Census definition of employment by place of
work: they record where people work rather than their place of residence.
HEM DID, t nth Economic and Demographic Conditions in Elgin 1 23
W
Employment in Elgin fell from 16,755 in 2001 to 14,220 in 2011 before rising
slightly to 14,758 in 2016. Most job losses have occurred in Southwold which
had almost 2,400 fewer jobs in 2016 than it did in 2001. Some employment
growth in the last decade has taken place in Central Elgin, Malahide, and
Dutton/Dunwich (see Figure 8). Together with Bayham, they are the only
municipalities where the employment base was higher in 2016 than in 2001.
Figure 8.- Employmen t by L ower- Tier Municipality, 2001-2016
Source: Statistics Canada, Census of Canada
The significant decline in employment between 2006 and 2011 in Elgin can
be attributed to the closure of key manufacturing industries during and in
the aftermath of the 2008-2009 recession. Data discontinuities arising from
the 2011 National Household Survey have also undermined the accuracy of
information on the local employment distribution.
Looking forward, the forecasts anticipate a faster rate of job growth in the
County, reflecting the needs of a growing local population and the
rejuvenation and development of key employment areas in urban centres
and along the Highway 401 corridor.
[H:E:M:SON) e, Economic and Demographic Conditions in Elgin 1 24
ii. Local Economy is Closely Linked to Regional and Global Economy
It is important for the accuracy and credibility of the forecasts that
assumptions be made about the economic future of Elgin. Notwithstanding
the current pandemic situation, the economic outlook assumes that most
demographic, social, and economic change after COVID-19 has waned will
be gradual across the overall geographic and population base. In general,
the County is anticipated to experience rates of long-term economic growth
sufficient to absorb the expanding labour force created through migration.
Figure 9 shows the change in place of work employment by sector in the
County and in St. Thomas between the 15 year period 2001 and 2016. The
figure shows that most job growth in the City was in construction and
service producing sectors, particularly administrative and support services,
educational services, health care and social assistance, and accommodation
and food. This reflects St. Thomas's role as the key service provider for the
region, including residents of the County.
Both County and City experienced job losses in manufacturing and primary
industries such as agriculture. County job losses in retail and wholesale
trade, and transportation and warehousing have been partly offset by small
job gains in those sectors in St. Thomas.
The gradual shift away from employment in goods production, including in
the manufacturing sector, towards employment in services, is a longstanding
trend and mirrors similar employment patterns in the City of London and
across the Province (Ontario lost more than 280,000 manufacturing jobs
over the same period).
:E:M:S::'EDN 5tantec Economic and Demographic Conditions in Elgin 1 25
I
65
Figure 9.- Change in Employment by Sector, 2001-2016
Agriculture, fore Icy, 'fj shi g and hIuMing 11111121021t021t01
+Alning and oil and eaoxlraotlon II
l ltilitiee:, IV.
d:onsl:nsrtlon Illllllllllllllllllllllllf
IVlani.af�ari:i.aring IlVilililililililililililililililililililililililililililililililililililililililililililililililililililililililililililililililililililllfti111A10M1�@<1111411101i11111VV111i1111�111�111�111�111�1t@111A11011�41101i11111VV111i1111�111�111�111�111�t
whode"':.,glee :.radee 116f1f1ff1fNllI
Romil trade III
Tranaporlationand vvarehou,,ing 116f1f1ff1ff1ff1ff1ff1ff1ff1fflffIIIIII
irfoI-rrioI, Il d a:uItur a I Ida st:rlerr, 8
FIIlaIIc?:, a I I d III"ur€trw:?:� IIII
Ra aE o,,tat e and rental and leaking IIII
f Iofe ,,io11 rl, s6enffc and technla r1 servica, IN
Management of compameand enteilpI
Admilnstrafive and support III 11111111111119
Educational ervice IIIIIIIIIIIIIIIIIIIII
11cah.h carp -real ,odal assistance 116hllllllllllllllllllllllllllllllllllllllllll
1"Os Pn'Ce0a m ent m { reere?a'tion
ka ommodat km and food servk,, �, Illllllllllllllllb
;'rher,er✓rra ( moptpuhlicadminIstration) III
Pi.ab!la:;atomlrllrr,tratiorl MEN(
(6,A0) (00A) P1, (M A) (,'i(fllJ (%,C71111J (7,'7n (I 1_,t1L1C1 2 0CK-1
uatn Elgin C:a.antyr ooi FT.. Chom;.a.
Source: Statistics Canada, Census of Canada 2001 and 2016
The last two decades have seen increasingly diverse economic activity on
land designated for employment uses (employment areas), even where
original industries have ended operations. Following the developing trends in
St. Thomas, the County may be expected to see employment growth in the
construction sector, in local service sectors, in traditional retail and
wholesale trade, and transportation, warehousing, and logistics, and in the
longer -term in sectors that provide "high tech" or support services to
industrial activities (such as professional, scientific, technical, and
administrative services).
These employment activities are increasingly choosing to operate out of
single storey facilities on large, segregated industrial or business park sites.
Such land -extensive sites offer easy access to major transportation routes,
like Highway 401, the opportunity to build large buildings for storing goods
and equipment, and the necessary road design for turning and unloading
trucks. As such, it is anticipated that the need for designated employment
E:E:M:S:ODN Stantec Economic and Demographic Conditions in Elgin 1 26
C�.1
lands in the County will increase over the next 30 years, notwithstanding the
recent loss of manufacturing jobs.
iii. Commuting Trends
One of the most important considerations with respect to the growth
forecast for Elgin is the economic and urban structural relationship between
it and the broader regional economy centred on St. Thomas, the London
CMA and, more broadly, the major goods corridor that follows Highway 401.
It is partly this relationship that explains the amount and distribution of
growth that may be expected to occur in the future.
The County of Elgin is an exporter of labour. That is, with the exception of
Aylmer, more residents leave the County for work than travel to jobs within it
(see Table 2). Moreover, only about one quarter of the resident employed
labour force actually lives and works within the County; this share drops to
about one fifth of the resident employed labour force in the municipalities of
Central Elgin and Southwold, where a significant number of workers
commute to jobs in London.
Table 2.- Commuting Patterns in Elgin County, 2016
Municipality
Live and Work
Commute -In
Commute -Out
Net Commuting
Aylmer
945
1,930
1,550
380
Bayham
295
720
1,920
lC)C))
Central Elgin
700
1,835
4,490
l„F)1-J
Dutton/Dunwich
400
420
1,070
FS 5 U
Malahide
330
565
2,745
l 1.) O)
Southwold
195
845
1,625
(78O)
West Elgin
550
520
1,110
Oi9U)
Elgin County
1 3,415
1 6,835
1 14,510
1 (7,575)
St. Thomas
1 7,995
1 6,230
1 7,330.,.55)
Source: Statistics Canada, 2016 Census
As housing affordability concerns and increased work at home patterns
persist, the commuting relationships with London and St. Thomas will
continue to drive housing demand in the County leading to development
pressures in Central Elgin, Aylmer, Bayham, Southwold, and Malahide. Much
�[HEMSONEconomic and Demographic Conditions in Elgin 1 27
67
of the demand will be for housing for commuter households, particularly
young families with children. Over the longer -term, as settlement areas like
Alymer and Port Stanley grow and diversify, opportunities for people to live
and work locally may be expected to increase.
The opportunity for employment growth on designated employment areas
will also increase particularly in areas that are easily accessed from Highway
401 and are on full municipal water and wastewater services.
iv. Activity Rates
The activity rate is the ratio of population to employment in a location. It
serves as a useful, though crude, indicator of how "complete" a community
is and whether its residents have opportunities to work near where they live.
The forecasts in this report use activity rates to "balance" the distribution of
people and jobs to 2051, recognizing that rural municipalities tend to have
lower activity rates than urban municipalities.
Figure 10 shows the activity rates for each lower -tier municipality at the
time of the last two federal Censuses. Alymer, which has no rural lands, has
the highest activity rate at 45%. Activity rates in most other municipalities
are between 21% and 33% and generally rose between 2011 and 2016
(Southwold is the exception). The activity rates outside Alymer are typical of
rural communities and suburban communities with a high degree of out -
commuting. The County forecasts offer an opportunity to direct employment
growth to ensure that municipalities remain "complete" over the long-term.
:E DEN 5tantec Economic and Demographic Conditions in Elgin 1 28
I
C4:3
Figure 10 Activity Rates in Elgin Count 2011 and 2016
2 0. ~
\
.. \
\
\
\
\
\
«0:::::::
sa ,m v,G
y>wr
9m>EA
««r m
nut �o. »«a
We,stEA
1112011.,ys
Source: Statistics Canada,2011 and 2016 Census
HEMSON. 3 Stantc Economic and Demographic Conditions inElgin 129
[01
3. Growth Outlook
This section describes the growth outlook for the County, in particular the
population, housing and employment forecast to 2051. The forecast of the
amount, type and location of growth will form the basis of the analysis of the
land supply in the next section.
A. County -Wide Population Forecasts
The County forecasts are based on standard cohort -survival models that
incorporate assumptions about fertility, mortality and migration. The
population change for Elgin results from two processes: natural increase and
net migration. The cohort survival models are structured using age groups
(cohorts). Age and sex -specific fertility, mortality and migration rates are
then applied to the 2016 base population cohorts in annual increments out
to 2051 to generate results.
■ Natural increase is the difference between the number of births and
the number of deaths in a population over a forecast period. To
project the number of births and deaths in the future, assumptions
about future fertility rates by age of mother and mortality by age and
sex are applied to yield the number of births and deaths in each
cohort. The assumptions used in this step of the forecast are
consistent with those used by the Ministry of Finance in its annual
Population Projections.
■ Net migration represents the cumulative result of all migration
movements in and out of Elgin. There are three major components of
migration: international migration, which is the movement of people
between the County and other countries; inter -provincial migration,
which is the movement of people between the County and other
Canadian provinces; and intra-provincial migration, which is the
�[HEMSONt nth Growth Outlook 130
��
70
movement of people between the County and other parts of Ontario.
Intra-provincial in -migration will be main driver of population growth
in Elgin over the forecast period.
Table 3.- Population in Elgin County, 1986 - 2051
Census
Total
Population
Annual Growth
Year
Population'
Growth
Rate
1986
42,300
1991
46,340
4,040
1.8%
1996
48,770
2,430
1.0%
2001
50,250
1,480
0.6%
2006
51,120
870
0.3%
2011
50,920
(200)
-0.1%
2016
51,390
470
0.2%
2021
53,250
1,860
0.7%
2026
55,680
2,430
0.9%
2031
57,740
2,060
0.7%
2036
60,030
2,290
0.8%
2041
62,520
2,490
0.8%
2046
64,880
2,360
0.7%
2051
67,140
2,260
0.7%
1991-2021
6,910
0.5%
2021-2051
13,890
0.8%
Source: Hemson forecasts; Statistics Canada Census (for 1986-2021)
On a County -wide basis, the population is forecast to grow to 67,140 by
2051 (see Table 3). This represents growth of 13,890 over the 30 year
planning period from 2021 at an average annual growth rate of 0.8%.
Growth will be more rapid over the first 10 years of the planning period,
reflecting in part the current population surge in the County arising from the
relocation of family forming households seeking more affordable single
detached homes within commuting distance of jobs in St. Thomas and
London. The growth rate will slow over the longer -term, reflecting the overall
aging of the population (see Table 3).
E:E:M:S::ODN' �t 11teGrowth Outlook 131
71
Population growth in St. Thomas is forecast to outpace that of the County, in
keeping with historical patterns (see Figure 11).
Figure 11: Population Growth in Elgin and St. Thomas 2016 to 2051
Source: Hemson Consulting; Statistics Canada Census (for 2016 and 2021)
The County's population will age gradually over the next 30 years, with the
number of people over 60 rising from 28% of the population in 2021 to 43%
in 2051. Figure 12 shows increased "flattening" of the population between
2021 and 2051. The largest age cohorts increase from 55 — 64 in 2021 to 75 —
84 in 2051. In 2051, there will be more than 20,900 people 70+, compared to
only 7,300 in 2001. A greater range and mix housing will be required to
accommodate these shifts and is anticipated by the housing forecasts
below.
Growth Outlook 1 32
72
Figure 12.- Elgin County Population Age Structure 2021 and 2051
1t:0�
85 ...
89
V11��U1�1(V�IUi➢�l!i(VU.;
80
84
�(�
�oDllWi➢11V� ���llWiY
70
74
55..
59
50 ...
54
�oD((ll��pp➢11V���p�(��U��Dllgg��U�� ��➢11
45...
49
ggW��
11UUDllLI������UDllLI�➢�� ��� vl'Wl!�
40 ...
44
35 ..
39
V»��UI��(V�IUpIUIIVIUIUIIVIUIUIIVIU�UIIVIUIU�IUIUIIVIUIUIIVIUIU11�V4�41.
25 ...
29
20 ...
2 . tj4
1. `a ...
19
10
14
5
... 9
�oDllLI�➢11V�� � llLli➢ � ��
0
... 4
0 2,000 4,000 6,000
1.t: 0
9i7...94
�I���pp�JI���pp�JII�IIp���III�pp�JI��I�I�pp�JI���pp�JII�IIp���III�pp�JI��I�I�pp�JI���pp�JII�IIp�pppp�II�
85
s:)
�I�I�I�I�I�I�I����pp����
��VNI�IVNI�IVNI�IVNINIVNINIVNI�IVNI�IVNI�IW4 IIIII �u�uI�Nl�r
80 ...
84
II�UIIIU�IIUIIIUIIIUIIIUIIIUIIIUIIIUIIIU�IIUIUUI IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �111JJJ11�1,J,JJ�g�
�IIVUNI1ilUI9IIIUIVII9U1iIIVUVINIlU1VI9IIINUIIVII9U1iIIVUNIIilUI9IIIUIWVI
75
7
J�
IIIIIIIIINIIIIIIIII�I�J„MAN�
�11111IIll�i,))))y�
70....74
��VNI�IVNI�IVNI�IVNINIVNINIVNI�IVNI�IVNI�IW4 11111
V�9�I�1V�9�I�1V�9�I�1V�N�INIV�N�IN1V�9�I�1V�9�I�1V�9�I�l V� J�I' 9
65
69
111111111111111�;�4'9'
� �
50 0
54
0
34
��VpNJI��1pllJ�I�pI��NpI�J1��VpVJN�IpVJ�INpI��NpI�JI��VpNJI��1pllJ�I�p1�p�p� N ��
25
29
� VpNJI��1pllJ�I�pI��NpI�J1��Vp@JIN�1pllJ�INp1��NpI�JI��VpNJI��1pllJ�I�p1�Wpp��
20
24
�VNI�1ll�I�l�NI�1V@IN1ll�IN1�NI�IVNI�1ll�I�1W� p
15...
19
10 ...
14
0 2,000 4,000 6,000
Source: Hemson Consulting; Statistics Canada Census (for 2021)
Table 4 shows that the number of households in the County will increase by
7,220 between 2021 and 2051. The average annual growth rate of 1.1% is
higher than the population growth rate, reflecting the continued decline the
average persons per unit over time. As with the population forecast, growth
will be more rapid in the first 10 years of the planning period and will slow
over the longer -term.
Growth Outlook 1 33
73
Table 4.- Household Growth in Elgin, 1986 - 2051
Census
Total
Household
Annual Growth
Year
Households
Growth
Rate
1986
13,630
1991
15,115
1,485
2.1%
1996
15,925
810
1.0%
2001
16,830
905
1.1%
2006
17,470
640
0.7%
2011
17,820
350
0.4%
2016
18,410
590
0.7%
2021
19,220
810
0.9%
2026
20,230
1,010
1.0%
2031
21,360
1,130
1.1%
2036
22,590
1,230
1.1%
2041
23,930
1,340
1.2%
2046
25,180
1,250
1.0%
2051
26,440
1,260
1.0%
1991-2021
4,105
0.8%
2021-2051
7,220
1.1%
Source: Hemson forecasts; Statistics Canada Census (for 1986-2021)
The forecasts assume that the mix of housing in Elgin will need to shift in
order to satisfy the market demand arising from the changing population age
structure and to address planning policies that promote a more compact
urban form, transit -supportive communities, and the efficient use of land.
Historically, more than 90% of all housing growth in Elgin has been in the
form of single detached units. The forecasts assume that share to be 73% of
total housing growth between 2021 and 2051. By 2051, 37% of all newly
constructed units will be in medium and higher density forms. The effect of
the gradual shift towards higher density forms on the overall housing stock
in the County is shown in Figure 13.
E:E:M:S::ODN' �t 11teGrowth Outlook 134
74
Figure 13.- Change in Housing Mix in Elgin County, 1991- 2051
11
(�'—��ri. I^fif��S. r414V Q.�. 11n.�o�'� G✓I )�.V.i "Y��;1 sy�ln.,�. ,"'vB F��
NtlJH utiikUr°�."!-vtilr f�!I�,°�°� �lJ;ffiNusrar'oY'.
Source: Hemson Consulting based on Statistics Canada
1, ,° 1 �y�, y�,e� ���DVw �Ilro:'M
B. Allocation of Growth to Lower -Tier Municipalities
The distribution of future population growth considers where growth is
directed through planning policies and the ability of lower -tier municipalities
in Elgin to accommodate different types of housing growth. The first step in
the distribution process is the translation of the population forecast into a
forecast of households based on age -specific household formation rates (or
headship rates). These rates reflect the propensity of different household
and family types to occupy different housing by type. For forecasting
purposes, 2016 age -specific household formation rates are assumed to
continue to decline somewhat before returning to 2016 levels by 2051. A
summary of headship rates is provided in Table 5.
Growth Outlook 1 35
75
Table 5.- Headship Rates by Structure Type in Elgin County, 2016
YEAR:
1 2016
Households
by Age of
Household Head
Occupied
Dwelling
Units By Structure
Type
Occupied
Single Detached
Semi -Detached
Row House
Apartments
Duplex
Census Pop
Headship Rate
Households
Rate
Units
Rate
Units
Rate Units
Rate Units
Rate
Units
15 -
19
5,595
1.3%
70
28.5%
20
14.6%
10
0.0%
0
43.1%
30
13.72%
10
20 -
24
4,880
15.1%
735
41.4%
305
2.8%
21
7.7%
56
38.9%
286
9.15%
67
25 -
29
4,505
39.7%
1,790
65.0%
1,164
5.7%
103
6.3%
113
18.7%
334
4.29%
77
30 -
34
4,880
49.1%
2,395
80.1%
1,918
5.4%
128
4.1%
98
8.7%
209
1.80%
43
35 -
39
5,105
53.0%
2,705
81.0%
2,192
4.7%
128
4.6%
123
7.0%
189
2.66%
72
40 -
44
5,575
53.3%
2,970
83.7%
2,487
4.0%
118
2.6%
77
8.3%
245
1.46%
43
45 -
49
5,880
54.8%
3,225
80.2%
2,587
3.5%
113
3.7%
118
10.5%
340
2.08%
67
50 -
54
6,895
55.4%
3,820
83.5%
3,191
4.0%
154
1.5%
56
9.2%
352
1.76%
67
55 -
59
6,805
58.1%
3,955
79.9%
3,161
4.5%
179
1.8%
72
11.3%
447
2.43%
96
60 -
64
6,015
56.4%
3,390
81.6%
2,766
3.0%
103
1.8%
62
10.9%
368
2.69%
91
65 -
69
5,585
60.7%
3,390
79.5%
2,697
4.4%
149
2.3%
77
12.8%
434
0.99%
34
70 -
74
4,025
61.1%
2,460
78.6%
1,933
3.8%
92
1.5%
36
15.4%
380
0.78%
19
75 -
79
2,830
60.4%
1,710
76.5%
1,308
3.3%
56
2.1%
36
16.7%
285
1.40%
24
80 -
84
1,815
70.8%
1,285
73.1%
939
2.4%
31
2.8%
36
21.0%
270
0.75%
10
84-89
1,180
61.0%
720
73.5%
529
4.3%
31
1.4%
10
19.5%
140
1.33%
10
90 +
254
145.8%
370
74.2%
275
0.0%
0
0.0%
0
25.8%
95
0.00%
0
TOTAL
71,824
48.7%
34,990
78.5%
27,470
4.0%
1,415
2.8%
970
12.6%
4,405
2.09%
730
Source: Statistics Canada, 2016 Census
In the second step of the distribution process, the household forecast is
translated into a forecast of housing by type -single and semi-detached
houses; row houses; and apartment buildings. The housing forecast is then
distributed to the lower -tier municipalities within Elgin based on observed
market trends, age specific occupancy patterns, the effects of planning
policies, the land available to support development, and the capacity of each
municipality to accommodate the forecast growth. Planning staff at the
lower -tier municipalities were consulted on the distribution of the forecasts.
The distribution of housing also accounts for County Official Plan policies
that focus new development in settlement areas, in accordance with a
"tiered" hierarchy of settlement areas. Under this hierarchy, settlement
areas are divided into three tiers based on their scale, function, and level of
services:
• Tier 1 settlement areas generally have the largest populations in the
County and as a consequence have full municipal services (municipal
water and sewage services). The Official Plan directs the majority of
new growth to Tier 1 settlement areas: Alymer; Port Burwell and
EIO � Stantec Growth Outlook 136
I
76
Vienna in Bayham; Port Stanley, Belmont, Lynwhurst, Eastwood, and
Norman Lyndale in Central Elgin; Dutton in Dutton/Dunwich; Ferndale
in Southwold; and Rodney and West Lorne in West Elgin.
■ Tier 2 settlement areas are generally smaller in population than Tier 1
settlement areas and are on partial services (municipal water/
individual onsite sewage services or individual on -site water/
municipal sewage services). Limited development is permitted in
these settlement areas given the absence of full municipal services.
■ Tier 3 settlement areas are generally the smallest communities in the
County, are predominately residential in function, and do not have any
municipal services (i.e. services are provided by individual on -site
water and sewage services). Limited development (including new lot
creation) is permitted in these settlement areas.
This approach is in keeping with PPS policies that direct growth to urban
serviced settlement areas, in part through intensification and
redevelopment.
The allocation of housing growth to the lower -tier municipalities is shown in
Table 6. The growth distribution is not markedly different from recent
patterns of settlement. About 34% of all household growth will take place in
Central Elgin, with substantial growth also occurring in Malahide (18%),
Aylmer (16%), Southwold (11%), and Bayham (10%). All municipalities in the
County will experience growth, and much higher growth relative to historical
trends.
:E:MON 5tantec Growth Outlook 137
I
77
Table 6: Household Growth by Municipality 2021 - 2051
Year
2021
2051
Growth
Share
Aylmer
3,070
4,250
1,180
16.3%
Bayham
2,260
2,950
690
9.6%
Central Elgin
5,460
7,910
2,450
33.9%
Dutton/Dunwich
1,600
2,080
480
6.6%
Malahide
3,010
4,280
1,270
17.6%
Southwold
1,710
2,480
770
10.7%
West Elgin
2,100
2,480
380
5.3%
Elgin County
19,210
26,430
7,220
100.0%
Source: Hemson Consulting
The allocation of household growth by five-year period is set out in Table 7.
Growth is somewhat front -ended in keeping with recent trends. Over the
longer -term, growth is more widely distributed and moderate. Details on
historical growth in each lower -tier municipality and forecast housing growth
by dwelling type are provided in Appendix A.
Table 7.- Total Households by Municipality, 2021 - 2051
Year
2021
2026
2031
2036
2041
2046
2051
2021-51
Aylmer
3,070
3,280
3,450
3,640
3,840
4,040
4,250
1,180
Bayham
2,260
2,350
2,450
2,570
2,700
2,820
2,950
690
Central Elgin
5,460
5,790
6,200
6,640
7,110
7,510
7,910
2,450
Dutton/Dunwich
1,600
1,640
1,720
1,810
1,910
1,990
2,080
480
Malahide
3,010
3,220
3,420
3,620
3,840
4,070
4,280
1,270
Southwold
1,710
1,790
1,890
2,020
2,160
2,310
2,480
770
est Elgin
2,100
2,160
2,230
2,290
2,360
2,420
2,480
380
gin County
F
19,210
1 20,230
1 21,360
1 22,590
1 23,920
1 25,160
1 26,430
7,220
Source: Hemson Consulting
The population growth for each lower -tier municipality is derived from the
housing allocations in Table 7. Table 8 shows the total population (including
census net-undercoverage) by Census period for each municipality to 2051.
Although Central Elgin, Malahide, and Alymer account for 74% of all
population growth, every municipality is forecast to experience population
growth and at a faster rate than historical trends.
�[HEMSONSt 11teGrowth Outlook 138
��
19
Table 8.- Population Growth by Municipality, 2021 - 2051
Year
2021
2051
Growth
Share
Aylmer
7,910
10,760
2,850
20.5%
Bayham
7,290
8,560
1,270
9.1%
Central Elgin
14,080
18,330
4,250
30.6%
Dutton/Dunwich
4,260
5,100
840
6.0%
Malahide
9,560
12,800
3,240
23.3%
Southwold
4,980
6,040
1,060
7.6%
West Elgin
5,170
5,560
390
2.8%
Elgin County
53,250
67,150
13,900
100.0%
Source: Hemson Consulting
C. County -Wide Employment Forecasts
The forecast method applies three factors to generate the employment
forecast from the population forecast:
■ participation rates, to derive the labour force from the resident
population;
• unemployment rates, to determine what proportion of the resident
labour force is employed; and
• net in -commuting, which represents the number of jobs occupied by
non-residents through in -commuting and the number of jobs that are
undertaken in other areas through out -commuting.
Participation rates are the share of the total working age population that
participate in the labour force (either employed or seeking employment).
Applying participation rates to the population forecast results in the total
labour pool available to fill jobs in the future. The starting point for the
forecast of participation rates is the 2016 Census which provides
participation rates for males and females by five year age group from 15 — 19
onwards.
EHM 5tantec Growth Outlook 139
79
Notwithstanding changes arising from COVID-19 and other short-term
economic cycles, participation rates for some age groups are assumed to
remain near current levels throughout the forecast period. Observed trends
of reduced labour force participation rates among young people, moderate
increases in labour force participation among older age groups, particularly
women overall and men in their late 60s who are delaying retirement are
projected to continue through the forecast period.
The assumed changes in participation rates are consistent with Statistics
Canada, The Labour Force in Canada and its Regions: Projections to 2036,
2019.
As seen in Figure 14, the forecasts assume that labour force participation
rates in Elgin will not be too different in 2051 than they are today. However,
because of the older age profile of the population there will be far fewer
workers relative to the population in 2021.
AP D
l
/ I
% f
ON
1 f 1
Source: Hemson Consulting; Statistics Canada, 2016 Census
ICI'' ��►��"'� �'�
Growth Outlook 1 40
0
Unemployment rates account for the portion of the labour force that is not
working. They have less of an influence on the employment forecast than
participation rates and usually fluctuate within a narrow range over the long-
term. The Elgin County Census Division unemployment rate in 2016 was
6.4%, slightly higher than the Provincial average, and the current forecasts
are being completed during the COVID-19 pandemic which triggered a
sharp, though brief, increase in unemployment. Unemployment in the County
is assumed to return to 2016 levels very quickly and stabilize to 2051. This
assumption will however need to be monitored closely in the coming years.
Should job growth not rebound as quickly as anticipated an update to the
forecasts may be warranted.
Net in -commuting is the number of employees who commute into Elgin less
the number of employees who commute out of the County. Net in -
commuting is influenced by PPS and Official Plan policies that encourage
the development of "complete communities" where people live close to
where they work. As shown earlier, Elgin has negative net commuting
more people leave the County for work than those that come in, especially in
the municipalities within the London CMA. The forecasts assume that the
number of net out -commuters will remain near current levels throughout
most of the forecast period, tempering slowly over the long-term.
On a County -wide basis, employment is forecast to grow to 23,130 by 2051
(see Table 9). This represents growth of 7,360 over the 30 year planning
period at an average annual growth rate of 1.3%. The 1,300 anticipated jobs
associated with the proposed Amazon fulfilment centre in Southwold are
assumed to occur in the 2021-2026 period.
:E:MON 5tantec Growth Outlook 1 41
I
Table 9.- Place of Work Employment in Elgin 2001 - 2051
Census
Total
Employment
Annual Growth
Year
Employment'
Growth
Rate
2001
16,760
2006
16,400
(60)
-0.4%
2011
14,220
(2,180)
-2.8%
2016
14,760
540
0.7%
2021
15,770
1,010
1.3%
2026
18,040
2,270
2.7%
2031
19,120
1,080
1.2%
2036
20,150
1,030
1.1%
2041
21,220
1,070
1.0%
2046
22,180
960
0.9%
2051
23,130
950
0.8%
1991-2021
fit()
-0.3%
2021-2051
7,360
1.3%
Source: Hemson Consulting
Total Employment includes usual place of work, work at home, & no fixed workplace.
Similar to the population and household forecast, growth will be more rapid
over the first 10 years of the planning period. The growth rate will slow over
the longer -term, reflecting overall aging of the population. The activity rate
in Elgin will rise from 30.4% in 2021 to 35.7% in 2051.
D. Allocation of Employment to Lower -Tiers
The distribution of future employment is based on where growth is directed
through planning policies and the ability of each lower -tier municipality to
accommodate different types of employment. The employment forecast is
translated into a forecast of employment by land use type and is then
distributed to each lower -tier municipality by shares of each type of
employment. Three employment land -use types used are distinguished:
EItnt�
:S in(3 Growth Outlook 1 42
0
■ Population Related Employment (PRE): employment that primarily
serves a resident population. This category includes retail, education,
health care, local government and urban work -at-home employment.
The share of population -related employment in each municipality is
largely tied to population growth.
■ Employment Land Employment (ELE): refers to employment
accommodated primarily in low-rise industrial buildings, the vast
majority of which are located in designated employment areas in the
Elgin Official Plan. The distribution of employment land employment
is accordingly based on the ability of each lower -tier municipality to
accommodate growth in this type of employment on vacant
employment land locations.
• Rural Employment: refers to jobs in rural areas, including primary
industries and agriculture plus some uses typically found in urban
employment areas, but not located on urban land designated for
industrial or commercial use. These are typically small scale
manufacturing or construction businesses as well as tourism
(including agri-tourism) and recreation activities which play an
important role in Elgin. Also important in the Elgin context is the role
of agricultural labour, particularly in Bayham and Malahide.
Of the total County -wide employment forecast between 2021 and 2051, 45%
will be on employment land. This reflects in part the suitability and
availability of serviced employments lands, and notwithstanding the recent
decline in employment land employment during and after the 2008-2009
recession. Most vacant serviced employment area is in Aylmer. Aylmer's
share of employment land employment growth is also commensurate with
its increasing role as a provider of services to the broader County, similar to
St. Thomas.
MO 5tantec Growth Outlook 1 43
E:ic?
Figure 15 displays the employment growth by type by municipality to 2051.
Population -related employment will be steady and in line with population
growth in each municipality throughout the forecast period. Growth in rural
employment will also remain steady but will not comprise a significant
component of overall employment growth, except in Bayham, Malahide, and
other rural areas where agricultural labour comprises a significant
component of the employment base.
Figure 15.- Employment Growth by Type in Elgin, 2021 - 2051
,5mt: 0
1,500
1,000
1
500
i
f Fri,
``
u��� F��:r�:yuull�i ii�:rro Fa�II�f:�a:N ir�u I:arr'n�:rllpr'�ur'n�rot: L.�roa:N i Fau.ur�ll
Source: Hemson Consulting
The distribution of employment is based in part on the ability of each lower -
tier municipality to accommodate growth in each land -use type. As noted,
population -related employment is generally assumed to follow population
growth, though the ability of larger urban communities like Alymer to attract
more regional -serving retail activities is recognized. Growth in rural
employment generally follows historical trends, and will be mostly focussed
in and around rural settlements.
[H:E:M:S=ON)nt�
Growth Outlook 1 44
Growth in employment land employment is generally tied to the suitability
and availability of vacant designated employment land. There are 264.7
developable hectares of employment land in Tier 1 and Tier 2 settlement
areas in the County; however, lands in Southwold that were previously home
to the Ford plant make up 75% of all available employment lands. Moreover,
there are an additional 50.9 developable hectares of unserviced employment
lands in rural areas.
The suitability of lands for future growth depends on easy access to major
highways, the proximity of a labour pool, the opportunity to cluster near
existing employment hubs, the availability of full municipal services, and the
absence of any topographical constraints that would prevent the assembly
of large land parcels.
Based on these criteria, the employment allocations are set out in Table 10.
Aylmer is poised to accommodate a large share of the employment growth
1,460 jobs between 2021 and 2051 due to its relatively large
population, its growing role as a regional service centre, and its ability to
provide employment areas that rank highly on employment land suitability
criteria. The municipalities of Central Elgin, (1,220 jobs), Malahide (940
jobs) and West Elgin (620 jobs) are also forecast to experience higher -than -
historical employment growth, particularly in employment land employment.
In Southwold, it is assumed that 1,300 jobs will be accommodated at the
proposed Amazon fulfillment centre located on the old Ford assembly plant
site in Talbotville in the near -term.
HI:IM5ON �t 11teGrowth Outlook 1 45
n
E:167
Table 1 & Employment Growth by Municipality, 2021- 2051
Year
2021
2051
Growth
Share
Aylmer
3,560
5,020
1,460
19.8%
Bayham
1,590
2,180
590
8.0%
Central Elgin
4,070
5,290
1,220
16.6%
Dutton/Dunwich
1,340
1,720
380
5.2%
Malahide
2,110
3,050
940
12.8%
Southwold
1,570
3,720
2,150
29.2%
West Elgin
1,530
2,150
620
8.4%
Elgin County
15,770
23,130
7,360
100.0%
Source: Hemson Consulting
Table 11 displays the absolute change in the number of jobs by five year
Census period forecast in each municipality to 2051.
Table 11: Total Employment by Municipality 2021- 2051
Year
2021
2026
2031
2036
2041
2046
2051
2021-51
Aylmer
3,560
3,780
3,950
4,210
4,500
4,760
5,020
1,460
Bayham
1,590
1,720
1,840
1,930
2,020
2,090
2,180
590
Central Elgin
4,070
4,300
4,600
4,820
5,000
5,160
5,290
1,220
Dutton/Dunwich
1,340
1,400
1,500
1,560
1,620
1,670
1,720
380
Malahide
2,110
2,320
2,530
2,680
2,810
2,940
3,050
940
Southwold
1,570
2,970
3,070
3,210
3,390
3,550
3,720
2,150
est Elgin
1,530
1,550
1,630
1,740
1,890
2,010
2,150
620
gin County
F
15,770
1 18,040
1 19,120
1 20,150
1 21,230
1 22,180
1 23,130
7,360
Source: Hemson Consulting
The next section sets out the results of the land supply and capacity analysis.
E:E:M:S::ODN'
5tantec Growth Outlook 1 46
4. Land Needs Assessment
This section includes the results of the assessment of the amount of land
required to accommodate the growth forecasts set out in Section 3. The
approach and main conclusions are summarized below. Detailed results are
provided in two appendices:
■ Appendix A — which contains detailed information on the growth
forecasts; and
■ Appendix B — which provides detailed maps of the vacant land supply
for each municipality.
A. Land Needs Assessment (LNA) Methodology
The PPS requires that the County make available sufficient land to
accommodate an appropriate range and mix of land uses to meet projected
needs for a time horizon of up to 25 years. In doing so, the County must also:
■ accommodate a significant supply and range of housing options
through intensification and redevelopment where this can be
accommodated taking into account existing building stock or areas;
and
• plan for, protect and preserve employment areas for current and
future uses.
The following terms, drawn mainly from PPS definitions, are used in the
analysis and tables that follow:
• Built-up Area (BUA): area in within a settlement area where
development is concentrated and which has a mix of land uses. The
BUA is where residential intensification will occur.
EINtnt� Land Needs Assessment 1 47
in
m
■ Intensification: residential development within a municipalities BUA,
typically in the form of higher density units.
• Designated Growth Area (DGA): means lands within settlement
areas designated in the official plan for growth over the long-term
planning horizon, but which have not yet been fully developed.
Designated growth areas include lands which are designated and
available for residential growth as well as lands required for
employment and other uses. In Elgin, vacant DGA will accommodate
the majority of housing growth to 2051.
• Settlement Areas: means urban areas and rural settlement areas
within municipalities (such as cities, towns, villages and hamlets) that
are either built-up area of designated growth area. Per Elgin Official
Plan policies, most housing growth and population -related
employment will be located in Tier 1 settlement areas that have full
municipal water and wastewater services.
• Rural Settlements: existing hamlets or similar existing small
settlement areas that are long-established and identified in official
plans.
• Rural Lands: means lands which are located outside settlement
areas and which are outside prime agricultural areas.
■ Employment Area (EA): means those areas designated in the official
plan for clusters of business and economic activities including, but
not limited to, manufacturing, warehousing, offices, and associated
retail and ancillary facilities. These areas are designated as
employment lands in the Elgin Official Plan and will accommodate
most of the employment land employment growth to 2051.
IN Stantec Land Needs Assessment 1 48
::
■ Density: the number of people, jobs or housing units per a given land
area; in the County forecasts all density figures are assumed to be per
hectare unless otherwise stated.
■ Land Supply: lands designated within settlement areas that are
designated for residential or employment development.
■ Land Need: Hectares of land required to accommodate the growth
forecasts.
Land needs are determined for two types of geography:
■ Community Area, focused around housing and the local employment,
infrastructure, and services necessary to sustain residential areas;
and
■ Employment Area, focused around land for the exclusive use of
employment activity. In Elgin, such lands are generally designated as
employment lands.
Figures 16 and 17 display the steps for determining the community area and
employment area land need respectively.
IN Stantec Land Needs Assessment 1 49
:•
Figure 16- Community Area Land Need Methodology
Coim�poineint 1: Pqpulatioin
Forecast to 2051
Rased o i i f o r e,c as, ts,
detern,iiried I'l the, COU11ty
Forecast Report
Coimlpoin ein t 2: IHou silin g Need
• HOU'SehOldsarid 11OLIshig by
str U Ct U re ty pe, f a recasts
---------------------------------- -------------------------------------------------------
Coimlpoineint I Ailocate Coimlpoin ein t 4: IHou silin g Su 1plply
Housingto Loweir-Tiler �by PoUicyAirea
Miuinici�paiities I I
Based a 'i growth treirids, Based ori designated vacarit
planned urban structure, a n d ands, Within Urban and
servicing capacity community policy areas,
------------------------
Coimlpoineint 5: Community Area
J616s
deritify jobs, OCCU rririg in a
settlement areas i 'i r es p o ris e,
to grovith in population
ICI'' ��►��"'� �'�
Coimlpoin ein t 6: Need foie
Addiltionai Land
• Balarice, iriterisificatiari/
derisity targets with the need
to provide a market -based
SUPPly Of lI0US,i[Ig
Land Needs Assessment 150
10-19M
Figure 17.- Employment Area Land Need Methodology
Component 1: IEimpllloment
F'oirecast to 2051
Basedon forecasts
determined' in the County
Forecast Report
Coimlpoineint'I AIIIIocatioin to
Loweiurmm'lhliieiur Municip6lities
C:oimpoineint 2: AIIIIIocation to
Laind-Elise C-ategoirlies
Categorize the ernploynierit
grovAh irito to F'opulartiorl-
Related, En'7ploynieritLarid
arid' Rural
Component :IExistliinp
EimplloyimentAiwea Poteintliialll
Rased on ar7 iriveritory of
Accour7tii7gfor Ind supply employment�re� Ini7ds end
poter7tial ii7 settlenieilt areas ,��17ployniont Jonsity
and rural areas
aSSIm7ptioris
Coimpoinent : Weed foie
Ad dlirtlii oin all Land
Includes adjustaierits for
servicirig, highway access&
visibility, lo,rig terns vacancy
arid' niarket coritirigericy
Ultimately the purpose of the land needs assessment is to determine
whether the County has sufficient lands to accommodate the growth
forecasts to 2051. Should the analysis reveal a deficiency in land, the County
will need to consider whether there are opportunities for accommodating a
higher amount of development as intensification or higher densities, or
whether any lands may be appropriate for conversion to other uses to satisfy
land requirements. Where appropriate a settlement area boundary
expansion may be warranted.
Land Needs Assessment 151
06SI
B. Vacant Land Supply
The County is made up of 7 lower -tier municipalities that collectively contain
52 settlement areas. One of the key steps in the land needs assessment is
to determine the current available supply of vacant land in the County. This
work has involved a detailed vetting process, including:
■ assessment of the current status of all parcels to confirm whether the
land is actually vacant;
• removal of land that is unsuitable for development due to rights of
way, newly developed parcels, natural heritage, parks, parcels used
for public infrastructure, and other encumbrances. This process was
undertaken utilizing Google Earth's Pro version that provides the
latest satellite imagery for the County; and
• detailed consultation and review with local planning staff.
Tables 12 and 13 summarize the vacant land supply for residential
(community area) and employment area lands in Elgin. Residential lands
include lands in both urban and rural settlement areas. About 40% of all
vacant residential lands are in Tier 1 (fully serviced) settlement areas.
The vacant lands shown in Tables 12 and 13 only represent lands that can
be developed ("gross" hectares); all environmentally sensitive lands (in
natural heritage systems) have been removed.
15N 5tantec Land Needs Assessment 152
92
Table 12.- Developable Residential Land in Elgin County (gross ha)
Tier 1 Settlements
Tier 2 Settlements
Vacant Land
Aylmer
37.5
n/a
37.5
Bayh am
122.8
n/a
122.8
Central Elgin
61.3
81.3
142.6
Dutton/Dunwich
68.1
n/a
68.1
Malahide
0.0
87.5
87.5
Southwold
0.0
108.8
108.8
West Elgin
100.8
n/a
100.8
Elgin County
390.5
277.6
668.2
Source: Hemson Consulting Ltd. based on Elgin County data.
About 84% of the total employment land supply is located in Tier 1 and Tier
2 settlement areas, with the remaining 16% being located in rural areas. Of
the Tier 1 and Tier 2 supply, 75% is situated in Southwold. These lands will
be the focus for future employment land employment.
Table 13.- Gross Ha of Developable Employment Land in Elgin
Tier 1 & 2
Settlements
Rural Areas
Vacant Land
Aylmer
42.8
0.0
42.8
Bayham
4.0
21.4
25.4
Central Elgin
n/a
0.0
0.0
Dutton/Dunwich
n/a
0.0
0.0
Malahide
n/a
3.7
3.7
Southwold
198.4
0.0
198.4
West Elgin
19.5
25.9
45.4
Elgin County
264.7
50.9
315.5
Source: Hemson Consulting Ltd. based on Elgin County data
C. Land Needs Assessment Results: Community Area
This section presents the community area land needs assessment results.
The first step in the analysis is to translate the population forecasts into a
forecasts of households and housing units by structure type. Table 14
EEIM5 1� Stantec Land Needs Assessment 153
106x3
summarizes the distribution of total housing in the County between 2021
and 2051.
Table 14.- Housing Allocations, 2021- 2051
2021
2051
Total Unit
Growth
Aylmer
3,070
4,250
1,180
Bayham
2,260
2,950
690
Central Elgin
5,460
7,910
2,450
Dutton/Dunwich
1,600
2,080
480
Malah ide
3,010
4,280
1,270
Southwold
1,710
2,480
770
West Elgin
2,100
2,480
380
Elgin County
19,210
26,430
7,220
Source: Hemson Consulting
In keeping with PPS and County Official Plan policies, most housing growth
will be directed to Tier 1 settlement areas, either as intensification within
built-up areas or as growth on vacant land in designated growth areas
(DGA). A comparatively small share of housing growth is allocated to rural
settlements and on scattered lots in rural areas.
Table 15 shows the amount of housing growth assumed to occur in each
lower -tier municipality as intensification within the existing built-up area
between 2021 and 2051. About 16% of units are assumed to be constructed
in built-up areas as intensification where no additional land is required to
accommodate them.
E:E:M:S:ON' 5tantec Land Needs Assessment 154
M1
Table 15.- Housing Growth Through Intensification, 2021 - 2051
Total Unit
Growth
Intensification
Rate
Intensification
Units
Aylmer
1,180
20%
236
Bayham
690
15%
104
Central Elgin
2,450
20%
490
Dutton/Dunwich
480
15%
72
Malahide
1,270
10%
127
Southwold
770
15%
116
West Elgin
380
0%
0
Elgin County
7,220
16%
1,144
Source: Hemson Consulting
Table 16 sets out the portion of housing growth —about 8% across the
County —that is forecast to be accommodated in rural areas, both within
unserviced Tier 3 settlement areas as well as on scattered vacant lots of
record outside settlement areas. As with the intensification units,
development in the Tier 3 settlement areas and rural areas is assumed to
not require any additional land as there is sufficient vacant land already
available in those areas. No rural area growth has been assigned to Alymer.
Table 16.- New Housing in Tier 3 Settlements & Rural Areas, 2021 - 2051
Total Unit
Growth
Tier 3 and Rural
Share
Tier 3 and Rural
Units
Aylmer
1,180
0%
0
Bayham
690
10%
69
Central Elgin
2,450
10%
245
Dutton/Dunwich
480
10%
48
Malahide
1,270
10%
127
Southwold
770
10%
77
West Elgin
380
10%
38
Elgin County
7,220
8%
604
Source: Hemson Consulting
�[HEMSONnteLand Needs Assessment 155
�� (3 Sta
95
Designated growth areas (DGA) are required to accommodate an additional
5,472 units or 76% of the total unit growth (see Table 17).
Table 17.- Housing Growth in Designated Growth Areas, 2021 - 2051
Total Unit
Growth
Designated
Growth Area
Share
Designated
Growth Area
Units
Aylmer
1,180
80%
944
Bayham
690
75%
518
Central Elgin
2,450
70%
1,715
Dutton/Dunwich
480
75%
360
Malahide
1,270
80%
1,016
Southwold
770
75%
578
West Elgin
380
90%
342
Elgin County
7,220
76%
5,472
Source: Hemson Consulting
As part of the land needs assessment, a survey of the density of recently
constructed housing was undertaken across settlement areas in Elgin to
determine the current DGA unit densities. It is noted that the densities used
in the land needs analysis are assumed to be slightly higher than what is
occurring in recent development. This is in keeping with Provincial and
Official Plan policies that seek to promote a more compact urban form and
transit -supportive settlement areas. The assumptions are:
• for the more urbanized and faster growing communities in Central
Elgin and Aylmer, densities of about 27 units per hectare (uph);
■ for recent urban development in other designated growth areas which
exhibit slightly lower densities, about 25 uph.
Based on the housing unit allocations and density assumptions a "net"
community area land need for the designated growth areas is determined for
each municipality. Net land needs are then translated into gross
(developable) land needs to ensure sufficient land is set aside for public
�[HEMSON(3 Sta
nteLand Needs Assessment 156
��
lands such as local parks, local roadways, stormwater management
facilities, and local schools, as well as lands for population- related
employment such as local retail uses. Table 18 summarizes the land
requirements for each municipality.
Table 18.- Land Required in Designated Growth Areas (DGA) to 2051
Units Allocated
to DGA
Density (units
per net ha)
Net Land Need
(ha)
Net to Gross
Assumption
Gross Land
Need (ha)
Aylmer
944
27
35.0
60%
58.3
Bayham
518
25
20.7
70%
29.6
Central Elgin
1,715
27
63.5
60%
105.9
Dutton/Dunwich
360
25
14.4
70%
20.6
Malahide
1,016
25
40.6
70%
58.1
Southwold
578
25
23.1
70%
33.0
West Elgin
342
25
13.7
70%
19.5
Elgin County
15,472
1 26
1 211.0
1 65%
324.9
Source: Hemson Consulting
This land need is then compared to the availability of vacant land in Tier 1
and Tier 2 settlement areas to determine the sufficiency of supply. Table 19
displays the results of this comparison.
Table 19.- Sufficiency of DGA Residential Vacant Land to 2051 (gross ha)
Gross
Developable
Land Need
Vacant Land:
Tier 1
Settlements
Vacant Land:
Tier 2
Settlements
Total Vacant
Land
Sufficiency of
Vacant DGA
Land
Aylmer
58.3
37.5
0.0
37.5
(")0 8)
Bayham
29.6
122.8
0.0
122.8
93.2
Central Elgin
105.9
61.3
81.3
142.6
36.7
Dutton/Dunwich
20.6
68.1
0.0
68.1
47.5
Malahide
58.1
0.0
87.5
87.5
29.4
Southwold
33.0
0.0
108.8
108.8
75.8
West Elgin
19.5
100.8
0.0
100.8
81.3
Elgin County
324.9
390.5
277.6
668.2
343.3
Source: Hemson Consulting
As seen above, Elgin as a whole has sufficient residential land designated to
accommodate the growth forecasts to 2051. The exception is Aylmer, which
EI:IM5 1� Stantec Land Needs Assessment 157
97
requires an additional 21 hectares of designated growth area to
accommodate its long-term allocation.
D. Land Needs Assessment Results: Employment Area
This section presents the employment area land needs assessment results.
Employment area is generally required to accommodate employment land
employment growth. Table 20 sets out the allocation of employment growth
by type of employment between 2021 and 2051. Table 21 provides additional
details on the employment land employment growth to 2051.
Table 20: Total Employment Growth in Elgin 2021- 2051
Population
Related
Employment
Land
Rural
Total
Aylmer
620
850
0
1,470
Bayh am
230
80
290
600
Central Elgin
680
0
550
1,230
Dutton/Dunwich
140
0
250
390
Malahide
510
0
430
940
Southwold
190
1,920
30
2,140
West Elgin
60
500
50
610
Elgin County
2,430
3,350
1,600
7,380
Source: Hemson Consulting
EHMSN 5tantec Land Needs Assessment 158
9M
Table 21: Employment Land Employment Growth 2021- 2051
2021
2051
Total ELE
Growth
Aylmer
1,640
2,470
830
Bayham
360
580
220
Central Elgin
1,580
1,860
280
Dutton/Dunwich
110
280
170
Malahide
680
850
170
Southwold
660
2,400
1,740
West Elgin
350
760
410
Elgin County
5,380
9,200
3,820
Source: Hemson Consulting
As seen above, the County will need to have sufficient employment land to
accommodate 3,820 employment land employment jobs to 2051. A very
small portion of these jobs can be accommodated as intensification on
existing sites in the Town of Aylmer and Township of Southwold. The land
needs assessment assumes that approximately 6.6% of all employment land
employment job growth will take the form of intensification (see Table 22).
Table 22.- Employment Land Employment Growth as Intensification
Total ELE
Growth
Intensification
Rate
ELE Through
Intensification
Aylmer
850
20.0%
170
Bayham
80
0.0%
0
Central Elgin
0
0.0%
0
Dutton/Dunwich
0
0.0%
0
Malahide
0
0.0%
0
Southwold
1,920
2.6%
50
West Elgin
500
0.0%
0
Elgin County
3,350
6.6%
220
Source: Hemson Consulting
As well, it is assumed that a portion (14%) of employment land employment
growth will occur in unserviced Tier 3 rural settlements and other rural
employment lands (see Table 23).
E:E:M:S::ON' 5tantec Land Needs Assessment 159
Table 23.- Employment Land Employment Growth in Rural Areas
Total ELE
Growth
Tier 3 & Rural
Area Share
Tier 3 & Rural
Area Jobs
Aylmer
850
0%
0
Bayham
80
50%
40
Central Elgin
0
10%
0
Dutton/Dunwich
0
50%
0
Malahide
0
50%
0
Southwold
1,920
10%
192
West Elgin
500
50%
250
Elgin County
3,350
14%
482
Source: Hemson Consulting
About 79% of new employment land employment growth is forecast to
develop on urban employment lands in designated growth areas (see Table
24). The additional land will need to be either vacant employment area land
within urban settlements or newly designated lands.
Table 24.- Employment Land Employment Growth in DGA
Total ELE
Growth
Designated
Growth Area
Share
ELE in
Designated
Growth Areas
Aylmer
850
80%
680
Bayham
80
50%
40
Central Elgin
n/a
n/a
n/a
Dutton/Dunwich
n/a
n/a
n/a
Malahide
n/a
n/a
n/a
Southwold
1,920
87%
1,678
West Elgin
1500
50%
250
Elgin County
3,350
79%
2,648
Source: Hemson Consulting
The land needs assessment assumes an employment land density of 20 jobs
per net hectare in municipalities where lands are generally serviced and
between 12 and 15 jobs per net hectare where lands are generally
EEIMI� Stantec Land Needs Assessment 160
100
unserviced. The net land need required to accommodate the 2,648
employment land jobs in Tier 1 and Tier 2 settlement areas is shown in
Table 25.
The net land need set out in Table 25 is translated into a gross land need
using a net to gross factor. This provides for long-term vacancy of sites that
will not develop due to topographical and/or locational constraints and also
accounts for public land needs such as local roads, stormwater management
facilities, and other utilities in employment areas.
Table 25.- Employment Area Land Need 2021— 2051
Density
Land Need to
Gross
Job Growth on
Assumed
Accommodate
Developable
Employment
(jobs per net
Job Growth
Net to Gross
Land Need
Land
ha)
(ha)
Assumption
(ha)
Aylmer
680
20
34.2
80%
42.7
Bayham
40
12
3.3
85%
3.9
Central Elgin
n/a
n/a
n/a
n/a
n/a
Dutton/Dunwich
n/a
n/a
n/a
n/a
n/a
Malahide
n/a
n/a
n/a
n/a
n/a
Southwold
1,678
20
83.9
80%
104.9
West Elgin
250
15
16.7
85%
19.6
Elgin County
2,648
19
138.1
81%
171.1
Source: Hemson Consulting
Based the analysis above, the County will need 171.1 gross developable
hectares of designated employment land to meet the forecast employment
land employment growth to 2051.
The sufficiency of currently designated employment lands in Elgin is
summarized in Table 26. The table shows that the County's employment
area land supply is sufficient to accommodate the forecast employment
growth, both County -wide and at the local level. The Township of Southwold
has a significant long-term supply of vacant employment land.
�[HEMSONnteLand Needs Assessment 161
�� (3 Sta
101
Table 26.- Sufficiency of Employment Area to 2051 (Gross Ha)
Sufficiency of
Vacant Land
Vacant Land to
Gross Land
within Tier 1 & 2
Accommodate
Need (ha)
Settlements
Allocation
Aylmer
42.7
42.8
0.0
Bayham
3.9
4.0
0.1
Central Elgin
n/a
n/a
n/a
Dutton/Dunwich
n/a
n/a
n/a
Malahide
n/a
n/a
n/a
Southwold
104.9
198.4
93.5
West Elgin
19.6
19.5
(0, 0
Elgin County
171.1
264.7
93.5
Source: Hemson Consulting
E:E:M:S::ON' 5tantec Land Needs Assessment 162
102
5. Conclusions
It provides a long-range growth outlook for the County and its lower -tier
municipalities and assesses urban land requirements to 2051. It also
provides Official Plan policy recommendations to managing growth over the
next 30 years consistent with the Provincial Policy Statement, 2020 (PPS).
The forecast results show that:
■ The County, which is in the midst of a population growth surge, is set
to continue to grow rapidly over the next decade. Although slowing
between 2031 and 2051 as the population ages, growth will remain
steady until it reaches a permanent resident population of 67,140 and
23,140 jobs in 2051. A major driver of population growth will be in -
migration from the London CMA and its environs by young families
seeking affordable singled detached homes.
■ The rate of housing growth in the County will outpace the rate of
population growth over the next 30 years. The current market
preference for single detached homes will shift somewhat towards
medium and higher density housing forms as the effect of market
demand and PPS policies that encourage intensification, transit -
supportive communities, and a more compact urban form take hold.
■ The County remains an attractive location for development in
employment areas, particularly those that are located within Tier 1
fully serviced settlement areas with easy access to Highway 401, are
close of existing labour pools and existing business clusters, and
allow for a range and mix of business activities (in particular, the
assembly of large land parcels). The development of vacant
employment lands in the Township of Southwold is critical in this
respect.
�EH:E:m:s::oDN, �tantec Conclusions 163
103
■ Employment growth in the County will be steady over the period to
2051. Most employment growth will be associated with the
development of designated employment areas. However, a significant
portion of employment growth will occur in direct response to
population growth and in rural settlements and rural areas.
An assessment of the land required to accommodate the growth forecasts
was undertaken. The assessment concludes that:
• The overall community area (or residential) land supply of 668.2
developable hectares is sufficient to accommodate the forecast
population growth at the County level to 2051. However, Aylmer
requires an additional 21 hectares of designated growth area,
equivalent to about 600 new homes, to accommodate its long-term
population allocation. Options for dealing with this include:
• increasing the required density for development in Alymer. In this
respect, it is noted that the assumed densities in the land needs
assessment are already higher than densities on recent developed
lands;
■ reallocating housing growth away from Alymer to other Tier 1
settlement areas, recognizing that Alymer is the County's largest
settlement area and has unique characteristics as a regional
service centre that make it a particularly attractive location for
housing growth and intensification; and/or
■ expanding the Aylmer settlement area boundary. This process
requires more detailed analysis of the feasibility and most
appropriate location for expansion, especially in the light of the
lack of rural area into which the Town could expand into, and must
be undertaken in accordance with PPS policies 1.1.3.8 and/or
1.1.3.9.
E:E:M:S::0DNj 5tantec Conclusions 164
104
■ The County's employment area land supply of 264.7 developable
hectares is sufficient to accommodate the forecast employment growth,
both County -wide and at the local level. The Township of Southwold has
a significant supply of vacant employment land.
Based on the growth forecasts and land needs analysis, the following
recommendations for managing growth and directing land use to achieve an
efficient use of land and settlement pattern are made:
• The County Official Plan should be updated to reflect the population,
household, and employment forecasts in this report, showing the
forecasts to the years 2046 and 2051 by local municipality.
• The County should evaluate its Tier 1 settlement areas to determine the
extent to which a greater mix and range of uses and residential densities
can be directed within these settlements, as required by the PPS.
• The County should consider implementing a sub -tier of Tier 1 within the
settlement area hierarchy to include settlement areas that could achieve
the desired greater mix of densities anticipated by the PPS and outlined
in this report which will allow growth and diversity, and increase people's
ability to be able to live and work locally.
■ The County should encourage planning and growth management to be
integrated with planning for school boards and other public amenities,
especially for services that the County does not provide itself.
• The County should refine its policies requiring local official plans to
include policies for minimum intensification targets, to align with the
targets outlined in Table 15 of this report, with consideration to provide
higher targets for municipalities with a greater ability to support such
intensification due to their size, population growth dynamics, and the
amount of vacant or underutilized lands within the settlement area
boundary.
50 �tantec Conclusions 165
105
■ The County should review its CIP programs and provide targeted funding
to areas (e.g. priority CIP Areas) where existing vacant and underutilized
lands are most prevalent. This can include programs such as those that
waive development charges, or cover/reduce application fees for
Planning Act a p p rova I s.
■ The County should encourage local municipalities to create minimum
density requirements for intensification and redevelopment applications,
in addition to minimum requirements for applications in designated
growth areas (i.e. greenfield development). Additionally, the County
should review the OP for other potentially restrictive policies that present
an indirect barrier to infill development (such as misaligned parking
requirements, restrictions on housing types within residential areas, and
overly descriptive compatibility requirements regarding shadowing,
setbacks, or lot coverage).
■ The County should update its second unit policies to reflect the current
PPS.
■ The County should consider including policies within its tiered settlement
area hierarchy to outline that the diversity of uses (residential,
commercial, institutional, community, open space, etc.) that are planned
or available, in addition to the level of hard infrastructure/physical
services, as a way to distinguish between settlement areas.
■ The County should encourage local municipalities to determine the
feasibility and appropriate location of currently designated employment
lands, as part of their respective official plan updates and secondary
planning processes to meet the requirements of PPS Policy 1.3.2.2.
■ The County should consider including policies within the requirements
for growth in designated growth areas that support the development of
complete communities.
E O Stantec Conclusions 166
106
■ Tier 3 settlements should be recognized as prime locations for directing
agricultural supportive and rural economic development land uses, such
as agriculture- related commercial and industrial uses and agri-tourism or
other value-added agricultural activities.
0 �tantec Conclusions 167
107
Appendix A
Detailed Forecast Results
Appendix A 168
m
rn
0
1-1
LO
O
N
O
L7
Q
U
W
x
O
LL
O
z_
C3
J
W
U-
O
H
z
O
U
z
_O
Q
J
d
O
d
J
Q
O
O7
J
W
x
O7
Q
U
W
x
O
U-
0
W
J
Q
W
0
o
o
Ln
In
tb
�
co
O
.-{
LC)
LO
O
N
00
N
N
O
N
00
N
CO
Ls)
Lo
O
Oo
O1-
O
�.
O
M
O
M
C"J
N
CO
(�
d'
tb
01
O
LO
pp
O
N
00
N
N
O
N
(--
N
Lo
d'
Lo
O
OM
O
CD
CD
N
�.
QD
O
I�
�
d0'
.-{
Lo
CO
tb
d0'
d'
(O\J
Ln
++
N
O
N
00
.-{
N
6)
P-:
N
Lo
d'
Lo
nj
O
R
U
N
O
M
CD
00
M
O
N
N
O
N
Lo
d'
Lo
O
O
N
M
tb
Ln
0-)O
r
(�
6)
O
O
N
tb
d'
O
M
LO
r--
O
N
(--
O
N
tb
Lo
N
Lo
d'
Lo
r�
LO
O
O
O
O
O
O
O
p
O
N
00
M
M
M
N
d'
(--
0-)
O
O
Lo
M
d'
N
M
O
O
N
(--
O
N
00
d'
N
Lo
d'
Lo
Ln
LO
O
O
O
O
O
O
O
p
N
N
O
co
I-
In
N
01
0)
O
tb
0-)
(0
N
�
N
CY)
N
N
N
M
LO
O
O
O
O
O
O
O
p
p
N
N
LO
U
U)
N
N
O
tb
O
O
O
Lo
O
61
O
N
O
(V
CO
O
00
0-)
O
O
M
Lo
p
(NJ
p�
p'
LO
OCO
O
OG'
O
OO
O
CD
CD
O
O
M
.-{
CO
N
M
Cl)
10
O
N
N
LO
O
O
O
O
O
O
OO
N
O
Ln
O
M
CO
CO
00
CO
O
N
CO
cr
P-
N
N
d'
M
t,C)
On
�
C
O
v
ca
d
+�+
I�
m
T
m
)
�
a
Q
W
Z
U
O
=3
cn
0
0
D
w
co
N
O
U
bA
W
.-{
O
O
O
O
O
O
O
p
N
d'
M
N
N
N
N
M
N
rj
O
i-I
N
CD
CD
CD
CD
CD
CD
Lo
CO
O
d'
O
O
O
CO
�
�
N
Lo
Ln
to
N
N
N
d
N
O
N
CO
O
O
O
O
O
O
O
p
m
N
M
d
N
O
N
in
.-{
O
O
O
O
O
O
O
p
d'
CO
61
N
Lo
d'
CO
m
LSD
I�
N
N
O
M
N
O
O
U-
N
CO
O
O
O
O
O
O
O
p
M
N
Lo
(--
O
N
O
�
W
N
N
M
N
O
N
p
M
O
CO
61
N
O
M
CO
O
p
N
N
O
N
CNO
O(V
O�
00
(D
O
00
m
p
N
�
Ln
00
N
C)
O
N
O
O
O
O
O
O
p
N
,C-`
61
�
CY)
i
N
N
N
OD
N
�
�
O
N
CO
O
O
O
:..�
4=
IX
.:w
l
: 7
00
i
00
R
C)
U
_
.O
N
O
O
O
D
1' "
O
Dw",gip
N
.-{
O
M-
CJ
co
.-{
iS7
N
N
1.1
O
O
N
OM
On
00
QO
O
t
W
(O\J
N
�.
N
,..._..
LSD
N
N
,..._..�
lzj
O
O
N
N
bA
C
R
S
U
C
O
v
W
O
0
O
�O
w
U
L
c6
+
O
-�'
c
0
T
a
�
to
a)bA
I�
m
Q
U
cn
D
W
N
Lo
o
LS")
0
(�
0
CO
0
(�
0
C
LO t.S
0
N
0
CU
N
O
O
O
O
O
O
O
p
N
O
N
N
LoO
0
CO
0
O
0
O
0
(�
0
O
0
N
0
r-
O
N
CO
�
o
CO
0
O
0
O
0
(�
0
(�
0
CO
0
N
0
I�
N
O
N
N
O
O
O
O
p
O
N
n
o
0
0
0
0
0
0
0
OR
O)
M
O
U-
O
N
CO
M
o
O
o
CO
0
0
61
0
CO
0
(�
M
00
N
O
O
N
O
O
O
O
p
M
O
N
N
M
t.S")
0
61
0
(�
0
61
0
CO
0
O
0
N
0
�
N
O
N
CO
o
0
0
0
0
0
0
0
N
O
N
N
N
O
O
O
p
N
O
N
N
N
o
CO
0
O
0
t,C)
0
(�
0
61
0
d'
0
M
0
�
N
O
N
CO
N
o
N
0
M
0
O
0
M
0
M
0
N
0
CO
0
N
R
U
_
C)
O
N
O
o
0
0
0
0
0
0
N
N
N
O
t.S")
O
N
N
N
0-0
m
�
_
O
O
O
O
N
O
O
p
O
�
O
N
CO
O
o
N
0
M
0
.-{
0
61
0
N
0
CO
0
M
o
O
N
N
O
O
O
N
O
O
p
O
O
N
N
S
U
o
=
Q
E
T
m
)
�
a
Q
W
U
O
o
o
cn
0
o
D
w
a
O
U
r
bA
W
8
P
a�
CL
CL
1-1
LO
O
N
O
Q
U
W
x
O
U-
H
O
C7
z_
C3
J
W
LL.
O
H
z
O
U
J
O
W
O
W_
d
U
U
O
J
W
x
H
Q
U
W
x
O
LL.
0
W
J
Q
W
0
Lo
m
N
N
61
t
O
d'
O
cV
N
N
N
N
O
nJ
O
O
O
O
O
O
O
p
O
d
CO
_
O
O
LO
M
m
t
O
O
N
N
d'
d'
(�
N
N
N
LK
nJ
O
O
O
O
O
O
O
p
�.
(�
CO
CO
.-{
.-{
61
co
(\J
(7)
++
N
O
N
N
M
M
P-
N
N
N
M
N
R
U
N
O
O
N
N
co
co
CO
N
N
N
nj
nJ
O
O
O
00
m
O
O
N
M
t
zt
N
CO
�
N
4�0
M
O
N
N
M
M
CO
N
N
N
rj
nJ
O
O
O
O
O
O
O
p
O
N
m M
(V
N
CO
N
Ol
(�
Ol
(�
CO
N
N
O
N
N
M
M
to
nJ
O
O
O
O
O
O
O
p
CO
O
N
N
M
M
LC)
.-{
.-{
N
a
�
O
O
O
O
O
O
O
p
O
O
t
to
m
CO
m
M
m
N
Ol
O
O
N
N
N
N
d'
N
N
N
0
�
U
0
N
N
O
N
OM
N
N
O
CO
N
O
CO
N
O
�
00
O
O
d'
O
N
p
00
O
O
O
N
d'
("
Ol
CO
Ol
r.1
O
O
O
d'
CO
O
p
L(y
O
N
N
N
N
d'
N
N
N
r�
r-q
O
O
O
O
OG'
O
CD�
N
O
.-{
O
O
d'
Lo
M
O
pp
CDN
N
N
N
d'
N
N
N
�
tN
O
s
N
tN
O
S
N
Q
U
O
I0
m
m
1E
a
Q
Lli
U
O
cn
U
0
D
bA
w
O
0
U
bA
W
.-{
O
O
O
O
O
O
O
O
Lo
O
CO
(--
N
m
d'
N
p
CO
O
61
N
O
d'
M
(\J
N
~
N
O
O
N
LSD
M
N
N
O
(�
61
O
O
N
N
N
d
N
N
O
N
CO
O
O
O
O
O
O
O
p
Ni
ON
O
�
N
N
d'
N
N
O
N
'in
.-{
O
O
O
O
O
O
O
CDN
d'
M
N
O
r-
d'
O
I�
M
UM
N
N
N
d
N
N
N
O
M
i-I
O
O
LL
N
m
O(V
O
m
OM
m
(D
d0'
M
N
M
i-I
O
N
p
M
O
O
I-
N
O
CO
�
M
O
.-{
N
N
O
N
CO
O
O
O
O
O
O
O
p
N
m
.-{
.-{
M
CO
d'
CO
N
N
N
N
M
p
N
O
N
.-{
'
O
O
O
O
O
O
p
N
j
CO
.-{
M
O
N
N
O
N
CO
O
OY
O
OY
O
�:'1
p
O
N
to
R
N
U
O
_
N
O
.-{
O
CO
O
(--
O
O
O
O
M
O
M
p
M
�
�
M
O
O
N
CO
O
O
O
O
O
O
O
CDCDm
(�
d'
M
CO
d'
N
-:t
M
O
0
O
N
a�
bA
c
�
s
_U
0
0
LJ
O
0
bA
O
�a
w
U
N
L
@
�
O
�
+-'
i
O
T
F
O
bA
=
m�
Q
U
n
)
W
D
D
D
D
D
D
D
o
CO
O
01
O
.-{
CO
td)
m
N
O
N
O
N
N
O
O
p
N
O
N
N
o
0
0
0
0
0
0
0
Lo
Ol
O
O
O
d'
D1
Ln
p
O
N
N
N
N
O
O
O
N
O
o
Ol
0
N
0
O
0
.-{
0
d'
0
CO
0
Lq
0
p
N
O
N
N
N
N
O
O
C
O
N
n
o
0
0
0
0
0
0
0
N
N
M
O
U-
O
N
O
o
0
0
0
0
0
0
0
M
O
N
N
o
0
C
0
0
0
0
0
M
CO
N
d'
N
O
O
�
O
•-{
•-{
•-{
•-{
•-{
N
O
N
O
N
o
CO
0
d'
0
M
0
N
0
61
0
LSD
0
CO
0
p
N
O
N
N
N
O
O
O
N
O
N
N
o
0
0
0
0
0
0
0
N
N
d'
(�
N
N
d'
O
pp
N
O
O
N
N
N
O
p
N
O
N
O
N
o
CDC
C
0
O
0
N
0
CO
0
N
0
�
N
N
N
N
O
O
O
O
p
R
U
_
N
O
N
O
'in
o
0
0
0
0
0
0
0
N
N
N
_
�
O
O
O
O
O
O
O
O
O
O
N
O
O
o
CO
LC)
0
M
0
d'
0
CO
0
CO
0
.-{
0
�
N
O
O
O
N
O
O
O
p
O
O
N
N
s
U
0
:.�
Q
E
m
N
�
0
W
0
0
0
z
D
w
��•
0
0
U
W
0
ti
P
a�
CL
CL
Q
1-1
LO
O
N
O
H
Q
U
W
x
O
LL
H
O
C7
z_
C7
J
W
U-
O
H
z
O
U
z
W
O
J
d
W
J
Q
O
H
J
W
x
H
Q
U
W
x
O
U-
0
W
J
Q
W
0
OM
O
O
O
O
O
O
N
<p
O
N
N
M
Lo
Lo
M
N
N
C
N
O
O
O
O
O
O
O
p
O
�.
CT
O
m 61
O
(�
O
.-{
L
LSDo
In
CO
N
O
�
O
N
N
N
d'
LS")
M
N
N
C
N
ON
O-
O
O
0)
ON
�
N
�.
O
CO
td)
O
co
CO
CO
M
nJ
++
N
O
N
N
N
d'
t o
M
N
N
rj
N
R
U
N
O
M
O
M
61
O
CO
O
O
.-{
N
O
N
CO
O
.-{
N
O
O
LC)
O
(-
p
Lf')
YO
U-
O
N
.-{
N
N
O
O
O
O
O
N
M
CO
In
m
CO
O
O
LSD
CO
N
4
O
N
.-{
N
M
-
M
N
N
a
�
O
O
O
O
O
O
O
p
O
N
N
�
N
co
CO
I�
O
co
(--
Cl)
O
d'
to
to
p
O
N
.-{
N
M
d'
N
N
N
ap
�
O
O
O
O
O
O
O
p
N
N
61
LI)
.-{
.-{
O
Ln
�
O
r
LC)
d'
co
M
LC)
O
N
.-{
N
M
d'
N
N
N
Ln
�
O
O
O
O
O
O
O
p
O
N
LS")
LO
O
m
N
d'
o t.
L
CO
d'
M
N
O
LS")
�
N
�
U
0
U)
O
N
O
00
00
(�
m
co
N
d0'
m
�
CO
-+
O
N
S
O
O
O
O
O
CD
CD
CD
O
O
O
O
N
N
CO
N
(-
m
N
m
N
O
O
N
.-{
.-{
co
co
co
N
O
O
O
O
c)
c)
O
O
O
N
O
In
dM'
cl
M
CO
Ol
CO
O
N
Y
Y
Y
_
N
E
�
U
o
CL
W
L
c6
ca
+
UC/o)
c
U
D
w
N
U
bA
W
O
O
O
p
N
N
`~
Lf')
O
N
p
M
O
N
N
N
N
N
M
O
N
CO
O
O
O
O
O
O
O
p
N
O
N
'in
N
.-{
d'
O
M
O
m
O
M
O
m
O
CO
O
CO
O
CO
O
LSD
p
W
p
i-I
O
U-
O
N
CO
O
O
O
O
O
O
O
p
M
m
LSD
CO
CV
d'
CO
.-{
m
N
N
N
N
N
N
p
M
i-I
O
N
.-{
O
O
O
O
O
O
O
p
M
O
N
N
�
O
O
O
CO
pp
p
N
O
N
CO
O
O
O
O
O
O
O
CD
N
N
N
N
N
d'
C\J
N
`~
N
O
N
p
N
LS")
d'
61
61
N
M
i-I
p
N
O
N
QO
�
N
O
O
r..D
I...,..
O
CO
�..: �'d
C. ':i
N
L.:'i
,
LO
R
U
_
C)
O
N
O
.-{D
D
O
Q
D
O
DC..
U)
CY"1
(T
n,
I n
C'I"
O
N
CO
c):"�
::'�
O
::"�
O
w"1
O
Ol
CC)
C:"i":�
C "�)
M
I_C7
LSD
M
O
O
N
m
nn
_
m
s
�
U
�
E,
Q
T
)
w
G
0
cn
0�
c
ID
_
W
LS")
CO
D1
O
I�
CO
r--:
N
pp
N
O
N
N
M
M
M
M
M
M
M
o
Ln
oq
CR
O
O
N
O
O
O
.-{
p
C
O
N
O
M
M
M
M
M
M
M
o
N
O
O
N
O
O
O
.-{
p
C
O
N
n
M
M
M
M
M
M
M
o
M
O
U-
O
N
O
M
M
O
M
N
M
M
M
61
M
61
M
CO
M
o
M
O
N
N
M
M
M
M
M
M
M
o
N
N
O
N
O
N
M
CO
M
61
N
M
.-{
M
CO
M
61
M
M
o
�
N
N
O
N
N
O
LSD
CO
CO
cn
N
O
N
o
M
M
M
M
M
M
M
o
�
�
U
N
O
N
O
M
M
M
M
M
M
Mg
U)
N
O
'
O
N
o
M
M
M
M
M
M
M
o
N
N
N
M
O
O
N
N
p
o
'
O
N
m
s
U
Q
m
Q
U
n
D
w
U
Gb
W
ti
P
a�
CL
CL
Q
O O o 0
0 0 0 0 0 0 0
y
O O O O
O O O O O O O
a
3
O O O O
O O O O O O O
y
O O O O
O O O O O O O
O O
�
_
— —
— N N N N
C
W
N
y
_ _
O O
-
O O O O
O O O O O O O
h
O - O
- O O O O O O
a
y
0 0 0 0
0 0 0 0 0 0 0
O
y
0 O- O- O
O O O OM OM OM OM
� �
W
C
W
m
o o
-
�
U
o 0 0 0
0 0 0 0 0 0 0
m
0 0 0 0
o w o
0 0 0 0 0 0 0
w
w
p
N -
- N N N N N
h
a
O O O O
O O O O O O O
y
O O O O
- M
O O O O O O O
- - - - -
0
O O O O
O O O O O O O
y
0 0 0 0
O
0 0 0 - 0 0 0
O
�
N N
N N N N N
f0
s
O o 0 0
0 0 0 0 0 0 0
[O
0
h
y
a
O O O O
O O O O O O O
O O O O
O O O O O O O
3
cr
y
O O O O
O O O O O O O
0
3
s
0
o o
0
U
0 0 o 0
0 0 0 0 0 0 0
0 0 0 0
0 0 0 0 0 0 0
p
- N
h
O O O O
O O O O O O O
a
y
0 0 0 0
0 0 0 0 0 0 0
O
y
O O O O
O O O O O O O
y
O O O O
W
O O O O O O O
W O
N
L
�
o 0 0 0
0 0 0 0 0 0 0
O O O O
O
O O O O O O O
� O
h
Vl
a
O O O O
W
O O O O O O O
W W W W W W W
y
3
0 0 0 0
0 0 0 0 0 0 0
y
O O O O
O O O O O O O
W W
�
- ti ti -
_
- ti ti ti ti ti
U
O
c
0
O
o 0 0 0
0 0 0 0 0 0 0
0 0 0 0
0- 0 0 0 0 0
h
a
N N �
O
y
'£
O O O O
�
ti ti
O
ti ti ti ti ti
W W
O
N
¢
o 0 0 0
0 0 0 0 0 0 0
N
ti
'i
E
^N
C
C
O
O O
O
O O
O O
O
~
.-I
.-I
.-I .-I
N N
H
3
0
0 0
0
0 0
0 0
W
J
O
O O
O
O O
O O
W
W
CL
0
in
0 0
in in
0
in
0 0
co co
0 0
co co
a
c
.p
w
O
N
O O
N N
O
N
O O
N N
O O
N N
O
OJ
O O
O
O O
N
O O
p O
N
�
C
O M
tp
OJ O
M
N
3
O
C
O
O O
W O
M
ti
O
ti
O O
N O
Lq tp
ti ti
O O
tp M
tp
ti
W
J
O
M
a
O O
M M
in in
ti
O
M
in
ti
O O
M M
in in
ti ti
O O
M M
in in
ti
W
W
0
O
0 0
tp OJ
M �
0
�
tp
0 0
r W
i� W
0 0
r C
� O
a
C
.p
W
f6
N
U
O
N
O O
N N
O
N
O O
N N
O O
N N
0
0 0
0
0 0
0 0
O
ti
.-I
.-I
.-I N
N N
�
N
3
O
r
O O
.ti r
W W
O
m
m
O O
m M
m O
ti
O O
cp O
O
ti
W
O
M
O O
M M
O
M
O O
O O
J
W
W
0
in
0 0
a a
0
in
0 0
in in
0 0
CL
a
m
s
a
co
co
co
co
00
O
N
O O
N N
O
N
O O
N N
O O
N N
O
O O
O
O
O O O
�
O C
N N
6t Lq M i�
0-
N
M
M
M M M
�
O
O O
O
O
O O O
3
O
O O
O
O
O O O
W
tp
tp O
Cp
O
p
O M L
M �
W
0
M
0 0
O�
0
tp
0
O
0 0 0
M tp OJ
W
a
a in
in
CL
a
O
s
O
fn
O
N
O O
N N
O
N
O
N
O O O
N N N
0
0 0
0
0
0 0 0
N
0-
N N
N
N
O� O
N N M
�
3
O
O O
O
ti
O
ti
O O O
ti ti
W
J
O
co
O O
co co
O
co
O
co
O O O
co co co
W
W
�
0
0 0
0
0
0 0 0
ti ti
a
s
c
G
O
N
O O
N N
O
N
O
N
O O O
N N N
O
O
O O
O
O O
O
M
�
O
tp
M OJ
M
O-
-
-
- ti
O
O
O O
O
O O
O
3
O
O
O O
O
O O
O
W
- -
-
- ti
J
W
0
0
0 0
0
0 0
0
W
CL
a
U
3
0
C
0
0
O
N
O
N
O O
N N
O
N
O O
N N
O
N
0
N
0
in
0 0
o� in
0
0 0
o in
0
N
O
f6
3
O
O
O O
O
O O
O
W
O
Lq
O
If
O O
O
O O
N
O
a
ti
W
W
0
OJ
OJ
0
O�
0 0
O
0
M
0 0
M
0
Lq
a
N
¢
N
N
N N
0
N
0 0
N N
0
N
M
ti
'i
E
Q
C^
L
Appendix B
Detailed Land Supply Maps
Appendix B 174
MEI
tu
Appendix C
Growth Management Policy
Recommendations
[HEMSON� e Appendix C 185
125
A. Identify and Allocation Population, Housing and
Employment Projections
Where land use planning is conducted by an upper -tier municipality, such as
Elgin County, the upper -tier municipality, in consultation with the local
municipalities, is required to identify and allocate population, housing and
employment projections for the local (lower -tier) municipalities in
accordance with 1.2.4 (a) of the Provincial Policy Statement (PPS). As
discussed in previous sections of this report, sufficient land shall be made
available to accommodate an appropriate range and mix of land uses to
meet projected needs for a time horizon of up to 25 years (PPS 1.1.2). The
report forecasts growth to 2051 (over a 30-year time horizon) to support
decisions regarding infrastructure, public service facilities, and employment
areas — all of which can be planned for beyond the 25-year time horizon.
Connecting this Provincial requirement to the updates to the Elgin County
Official Plan (ECOP), based on Hemson's findings and local municipal
consultation, the following forecasts can provide the basis for managing
growth to 2046 (for housing and residential/community areas) and to the
year 2051 (for employment areas, infrastructure, and public service
facilities). Based on an assessment of trends, the population of the County
(excluding St. Thomas) is forecast to increase from 53,290 in 2021 to 67,150
in 2051. This growth is allocated across the County as follows:
Appendix C 186
126
Population
Year
2021
.-.
2046
2051
(n
Aylmer
7,920
10,220
10,760
a�
=
Bayham
7,300
8,300
8,560
Central Elgin
14,090
x
=a
17,760
18,330
Q
Dutton/Dunwich
4,260
4,950
5,100
Malahide
9,570
12,300
12,800
Southwold
4,980
5,840
6,040
c
West Elgin
5,170
5,500
5,560
¢
Total
53,290
64,870
67,150
Households
Year
2021
.-.
2046
2051
(n
Aylmer
3,070
4,040
4,250
a�
=
Bayham
2,260
2,820
2,950
Central Elgin
5,460
X
7,510
7,910
=a
Dutton/Dunwich
1,600
Q
1,990
2,080
Malahide
3,010
4,070
4,280
Southwold
1,710
2,310
2,480
c
West Elgin
2,100
2,420
2,480
¢
Total
19,210
25,160
26,430
� H:E:M: :S EDON �C Appendix C 187
tante
127
Employment
Year
2021
.-.
2046
2051
(n
Aylmer
3,560
4,760
5,020
a�
=
Bayham
1,590
2,090
2,180
Central Elgin
4,070
x
=a
5,160
5,290
Q
Dutton/Dunwich
1,340
1,670
1,720
Malahide
2,110
2,940
3,050
Southwold
1,570
3,550
3,720
c
West Elgin
1,530
2,010
2,150
¢
Total
15,770
22,180
23,130
The County is also responsible for identifying areas where growth and
development will be directed, including the identification of growth nodes
and the corridors linking these nodes (1.2.4 (b)). The Elgin County Official
Plan (ECOP) Schedule `A' Land Use and Section B2 of the ECOP directs that
the majority of growth be planned to occur in the settlement areas in the
County that are on full municipal services and establishes a hierarchy of
settlement areas. These land use patterns are also intended to align with
the policies of PPS 1.1.1 and 1.1.3.2, which state:
1.1.1 Healthy, liveable, and safe communities are sustained by:
a) Promoting efficient development and land use patterns which sustain
the financial well-being of the Province and municipalities over the
long-term;
b) Accommodating an appropriate affordable and market -based range
and mix of residential types (including single -detached, additional
residential units, multi -unit housing, affordable housing and housing
for older persons), employment (including industrial and commercial),
HI=SO in saC Appendix C 188
128
institutional (including places of worship, cemeteries, and long-term
care homes), recreation, park and open space, and other uses to meet
long-term needs;
c) Avoiding development and land use patterns which may cause
environmental or public health and safety concerns;
d) Avoiding development and land use patterns that would prevent the
efficient expansion of settlement areas in these areas which are
adjacent or close to settlement areas;
e) Promoting the integration of land use planning, growth management,
transit -supportive development, intensification, and infrastructure
planning to achieve cost-effective development patterns, optimization
of transit investment, and standards to minimize land consumption
and servicing costs.
1.1.3.2 Land use patterns within settlement areas shall be based on
densities and a mix of land uses which:
a) efficiently use land use resources;
b) are appropriate for, and efficiently use, the infrastructure and public
service facilities which are planned or available, and avoid the need
for their unjustified and/or uneconomical expansion;
c) minimize negative impacts to air quality and climate change, and
promote energy efficiency;
d) prepare for the impacts of a changing climate;
e) support active transportation;
f) are transit -supportive, where transit is planned, exists or may be
developed; and
a) are freight -supportive.
� H:E M E ON tante
�C Appendix C 189
129
With the results of the forecasted population, household, and employment
growth determined by Hemson, it is required that the ECOP identify and
allocate growth in accordance with the PPS to the settlement areas of each
local municipality. Therefore, as part of the OP update, the existing
settlement areas can be re -visited and evaluated to determine how growth
should be directed in a manner that meets the intent of the guiding
Provincial policies (e.g. accommodating a mix of uses and residential
densities), as well as the recent/projected growth trends (e.g. the need to
encourage housing for more seniors), to implement PPS 1.2.4 (b) that states
that the upper -tier shall "identify areas where growth or development will be
directed, including the identification of nodes and the corridors linking these
nodes". The current OP states that it is the County's policy "to ensure that
at all times, the County has a 20 year supply of serviced residential,
employment and commercial land, in intensification areas, and designated
growth areas, and in the right locations".
There are currently eleven (11) Tier 1 settlement areas identified within the
County which are distinguished by their relatively large population size and
presence of full municipal services (water and wastewater). There may be a
desire, however, during the planning horizon to identify sub -tiers within this
settlement area hierarchy to direct higher density growth (e.g. mid -rise
apartments) and a greater mix of uses (e.g. community serving uses where
population -related employment is required to create complete
communities). This approach could serve two purposes:
1. To create greater certainty within the development community and public
that plans for new growth (infill or greenfield development, when/if
forecasts allow) could be accommodated, if appropriate municipal review
processes were undertaken;
2. To help lower -tier municipality target planning for infrastructure
improvements, public service facilities, transportation and pedestrian
networks, parks and open spaces, and other community assets that
increase quality of life for existing and future residents and attract
HOB(3S,aC Appendix C 190
130
investment. Community consultation and engagement should be
undertaken to determine where targeted higher density growth could be
allocated consistent with current OP policy.
Recommendation No. 1
It is recommended that the County Official Plan be updated to reflect the
current population, household, employment/job forecasts in the Hemson
Report, showing the forecasts to the years 2046 and 2051, by local
municipality.
Target policy updates: A2/B2.2/B2.4/B2.1.2
The preamble to the sections regarding growth management should
be updated to indicate the 25 year planning horizon, and allocated
growth to that new timeframe. Additionally, the summaries to allocate
growth to local municipalities (west growth in relation to central/east,
etc.) can reflect the findings of the Hemson report.
Recommendation No. 2
It is recommended that the County evaluate its Tier 1 settlement areas to
determine the extent to which a greater mix and range of uses and
residential densities can be directed within these settlements, as required
by the PPS.
The County should consider implementing a sub -tier of Tier 1 within the
settlement hierarchy to include settlement areas that could achieve the
desired greater mix of densities anticipated by the Province and outlined in
the Hemson report which will allow growth and diversity, and increase
people's ability to be able to live and work locally.
Target policy update: Schedule A
Within the County's OP Land Use mapping (Schedule A), a fourth tier
could be provided for (i.e. Tier 1A) where the highest concentration of
the diversity of land uses is to be achieved and future growth can be
EH:E:M::SDON' �C Appendix C 191
tante
131
directed as appropriate. Even having one settlement area per local
municipality identified as a Tier 1A or 3-4 across the County, could
help scope where the County intends to provide higher density
housing (e.g. small apartments, retirement homes, multi -residential
condominium communities, secondary suites as examples) ensuring
that there is appropriate hard and soft infrastructure to support these
uses. Furthermore, municipalities can plan for industrial/employment
growth beyond the 25 year time horizon; therefore, refining where
higher density growth is intended beyond the 25 year horizon can be
integrated with planning for employment lands and future
employment land employment (ELE), which can be designated when
deemed necessary.
B. Promoting Intensification and Redevelopment
Locating new growth where existing infrastructure to support it, and the
promotion of intensification and redevelopment projects are key
considerations for Elgin County's role in managing and directing growth.
Housing occupancy patterns in Hemson's findings indicate a demand for
higher density housing (e.g. apartments) for those in their early 20s and very
low for other age groups, though it begins to rise for older adults. This
suggests that the range and mix of housing, particularly in the larger
settlement areas such as Aylmer, Port Stanley, and Belmont is somewhat
limited. The vast majority of apartment construction in the County has taken
place in Aylmer (83%). Table 15 of the Hemson report, however, identifies
Malahide, Southwold, and Central Elgin (along with Aylmer) as locations
where more density and intensification can be supported within the existing
settlement areas.
The report also recognizes the role of Central Elgin and Aylmer/Malahide in
accommodating most of the forecasted housing growth. There are noted
demographic shifts anticipated that will serve to influence the types of
EHON �t � �C Appendix C 192
132
housing, and the locations of those homes, that people would consider and
be attracted to. For instance, there is a significant increase in migrants to
the County, including:
■ Increase in those coming into Elgin in their late 20s and early 30s who
are forming new households and purchasing their first home with
young children. A doubling of the 0-4 age cohort is forecasted, and
these children will soon be of school age. Therefore, ground -oriented
housing where schools are planned or available is required.
■ Increase in those coming into Elgin between their later 40s and early
60s, of whom older adults may be downsizing in home type and
looking for more access to outdoor amenity spaces (trails, parks, etc.)
and seeking active retirement lifestyles. Multi- residential condos and
the full range of seniors' residences would be a desirable housing
form for these groups.
■ There is a projected continued trend of out -migration of young adults
in their late teens and early 20s seeking job training, post -secondary
education and employment in larger centres. There may be a desire to
provide higher density student housing for surrounding local colleges
and training centres, or satellite training centres, in an effort to
ensure young adults can afford to stay in the communities of Elgin.
Under the PPS, planning authorities are encouraged to permit and facilitate
a range of housing options, including new development as well as residential
intensification, to respond to current and future needs. Within settlement
areas, sufficient lands are to be made available through intensification and
redevelopment and, if necessary designated growth areas. Therefore,
Hemson's evaluation of intensification potential should be considered first,
before new designated growth areas are considered for inclusion in an urban
growth boundary. Policy 1.1.3.3 of the PPS guides intensification. It states:
1.1.3.3 Planning authorities shall identify appropriate locations and promote
opportunities for transit -supportive development, accommodating a
EI:OIN (3tante
�C Appendix C 193
`Edc3
significant supply and range of housing options through
intensification and redevelopment where this can be accommodated
taking into account existing building stock or areas, including
brownfield sites, and the availability of suitable existing or planned
infrastructure and public service facilities required to accommodate
projected needs.
In areas of Ontario where transit does not currently exist, this policy still
applies as the definition of transit -supportive means "development that
makes transit viable... It often refers to compact, mixed -use development
that has a high level of employment and residential densities" and that
intensification locations should be planned considering the availability of
suitable hard and soft infrastructure needs.
With local municipal involvement to review and provide feedback on
Hemson's report, it is anticipated that each Tier 1 settlement area's infill
and intensification growth potential lands were considered to have available
or planned infrastructure to create the targets identified in Table 15 to meet
PPS 1.1.3.3. Ensuring planning for infrastructure is integrated with growth
management is further explored in subsequent sections.
PPS policy 1.2.4 (c) requires that Elgin will "identify targets for
intensification and redevelopment within all or any of the lower -tier
municipalities, including minimum targets that should be met before
expansion of the boundaries of settlement areas is permitted [in accordance
with the comprehensive review requirements of the PPS]."
Currently, the County OP supports the residential intensification and
redevelopment within settlement areas, where an appropriate level of
physical services is or will be available in the foreseeable future. In this
regard, the County currently requires that 15 percent of all development
occur by way of residential intensification and redevelopment, as outlined in
the 2015 OP. As part of the update, the County can determine alternative
EHON � C Appendix C 194
134
(i.e. higher) targets for intensification. Targets for redevelopment are less
predictable, as they involve assessing the existing housing stock and
landowner intentions for their sites. However, redevelopment, as well as
measures such as brownfield remediation or building conditions
assessments that seek to support redevelopment activities, can be
encouraged through incentive programs like community improvement plans.
Furthermore, local municipalities can also require density targets for
redevelopment or infill projects that are in excess of their existing densities
but still serve to maintain the character of the surrounding neighbourhood.
Recommendation No.3
It is recommended that the County encourage planning and growth
management to be integrated with planning for school boards and other
public amenities, especially for services that the County does not provide
itself.
Target policy updates: B2.8
The policies for considering new development applications currently
consider schools and community uses as complementary uses that
should be evaluated in advance of permitting development, as
outlined in E1.2.3.5. In addition, these public amenities could be
planned for and integrated into the locational criteria for settlement
expansions and help to dictate a re-evaluation of the settlements and
their allocated tier in the settlement hierarchy.
Recommendation No. 4
It is recommended that the County refine its policies requiring local official
plans to include policies for minimum intensification targets, to align with
the targets outlined in Table 15 of Hemson's report, with consideration to
provide higher targets for municipalities with a greater ability to support
such intensification due to their size, population growth dynamics, and
amount of vacant or underutilized lands within the boundary.
EHON � C Appendix C 195
135
Target policy update: C1.3.2
The general policies of the OP current state that residential
intensification and redevelopment within settlement areas, where an
appropriate level of physical services is available or planned, will be
supported: "In this regard, the County will require that 15% of all
development occur by way of residential intensification and
redevelopment". As Table 15 shows, the growth forecasts assume
different intensification rates in each local municipality, with the Elgin
County average assumed to be 16%. Of note, the highest
intensification rates can be supported in local municipalities where
there is a greater share of the County's growth anticipated (e.g.
Aylmer with a 0.8% projected growth rate; and Central Elgin with a
0.7% projected growth rate). Therefore, the County may desire to
promote intensification in those areas to a higher target (i.e. 20%) in
order to meet the overall County average. This would also serve to
create opportunities for higher density housing in locations where
there is existing infrastructure and public services to support such
uses and attract aging Elgin County residences who may be seeking
opportunities to downsize while remaining in close proximity to their
communities.
Recommendation No.5
It is recommended that the County review its CIP programs and provide
targeted funding to areas (e.g. priority CIP Areas) where existing vacant and
underutilized lands are most prevalent. This can include programs such as
those that waive development charges, or cover/reduce application fees for
Planning Act a p p rova I s.
Target policy/program update: F6.1 (i) & Local OPs
The community improvement plans (CIPs) of local municipalities, as
well as the County's, can use Hemson's findings to inform, update,
and refine their CIP programs to a. better define the "target areas" for
EI:OIN (3tante
�C Appendix C 196
136
promoting intensification (F6.1 (i)) and b. ensure programs provide
incentive to redevelopment of a property (in addition to repurposing of
existing buildings). The marketing of such CIP programs is also key in
encouraging and supporting redevelopment activities.
Recommendation No.6
It is recommended that the County encourage local municipalities to create
minimum density requirements for intensification and redevelopment
applications, in addition to minimum requirements for applications in
designated growth lands (i.e. greenfield development). Additionally, the
County should review the OP for other potentially restrictive policies that
present an indirect barrier to infill development (such as misaligned parking
requirements, restrictions on housing types within the residential areas, and
overly descriptive compatibility requirements regarding shadowing,
setbacks, or lot coverages).
Target policy update: E. 1.2.3.5 c)
The OP currently identifies that there is a requirement for "the density
of the development [to be] appropriate for the area". This policy could
provide more direction by applying a unit per hectare (uph) minimum
requirement and better defining what an appropriate density and
design would be for new development to follow. This minimum could
be different for residential intensification projects (e.g. re -building
within the built up boundary) vs. greenfield development (or growth
that is expanding the existing built-up area of the community), as infill
and redevelopment tends to have more considerations for maintaining
the existing community character and therefore potentially lower
density targets.
� H:E:M: :S E DON tante
�C Appendix C 197
137
C. Second Units/Suites
Along with residential intensification, a type of gentle density is second
units, as they can be located within an existing home with very little exterior
evidence of their added density. The County has provided policies to direct
local Official Plans to be permissive of second units in detached, semi-
detached, row houses and ancillary structures, as noted in C1.3.2 of the
County OP. That said, these units typically would not be part of the overall
intensification and redevelopment target, as the density is not typically
calculated in the density requirements. Therefore, if Elgin establishes
stronger density requirements as part of the update to the OP, there should
be a clarification included within the second unit policies to note this. Also,
there could be high-level guidance included in the OP to provide direction to
local municipalities.
Recommendations No.7
It is recommended that the County update its second unit policies to provide
additional clarity.
Target policy update: C1.3.2
The current policies can provide clarity to note the following:
■ Whether mobile homes are permitted as a second unit;
■ Whether a garden suite is permitted as a second unit;
• That there are only two permitted per property (one within the
primary structure; and one within an ancillary/accessory
structure);
• They are not permitted on or adjacent to any hazards/hazard
lands (such as flood -prone areas);
• They must meet the Ontario Building Code, Fire Code, and any
applicable Property Standards By-law;
EONin state
n�C Appendix C 198
138
■ That local municipalities are permitted to create regulations for
second units as established through local Zoning By-laws.
D. Land Use Patterns and Settlement Area Hierarchy
Settlement areas take many forms within municipalities and can include
cities, towns, villages, and hamlets — those with more urban or rural
characteristics within a municipality. In provincial policy, settlement areas
are described as areas that are:
a) built up areas where development is concentrated, and which have a
mix of land uses; and
b) lands which have been designated in an official plan for development
over the long-term planning horizon provided for in policy 1.1.2. In
cases where land in designated growth areas is not available, the
settlement area may be no larger than the area where development is
concentrated.
To more fully understand b), `designated growth area' are defined by the
PPS as lands within settlement areas designated in an official plan for
growth over the long-term planning horizon provided in policy 1.1.2, but
which have not yet been fully developed. Designated growth areas include
lands which are designated and available for residential growth in
accordance with policy 1.4.1(a), as well as lands required for employment
and other uses. Furthermore, `designated and available' means lands
designated in an OP for urban residential use. For municipalities where more
detailed official plan policies are required (e.g. secondary plans) before
development applications can be considered for approval, only lands that
have commenced the more detailed planning process are considered to be
`designated and available' under this definition.
� H:E:M: :S E DON �ate
t��C Appendix C 199
139
Therefore, designated settlement areas within Elgin County must support a
mix of land uses and be able to demonstrate that they are able to support
(through servicing and potentially secondary planning) the mix of uses.
Settlement areas are often classified within municipal official plans to
identify communities where there is an existing efficient use of lands and
resources, with planned or available infrastructure and public service
facilities to support additional growth. Within Elgin County, there are 47
settlement areas identified', and their classification within a three-tier
structure is largely based on the types of hard infrastructure that supports
their growth. Other factors that can be used to determine and classify the
types of settlement areas within Elgin can include size, density, population,
economic activity, diversity and intensity of land uses, and service levels
(e.g. soft services) that are existing or planned for each community.
Therefore, the classifications of settlement area tiers within Elgin could be
more descriptive to aid local municipalities in determining both their existing
and desired forms and functions of each settlement area. For instance, if no
employment/industrial growth is anticipated or feasible, the likelihood of
attracting additional residential growth minimizes.
Recommendation No.8
It is recommended that the County consider including policies within the
descriptions of their tiered settlement area hierarchy to outline that the
diversity of uses (residential, commercial, institutional, community, open
space, etc.) that are planned or available, in addition to the level of hard
infrastructure/physical services, as a way to distinguish between settlement
areas.
1 There is a discrepancy in the total number of settlement areas within the County of Elgin.
There are 49 stated in the current Official Plan text (Section B2.4b)) and 52 listed on
Schedule A of the Official Plan. This is due to some duplication where settlement areas
overlap local municipal boundaries.
Appendix C 1 100
140
Target policy update: B2.5 d)
The descriptions of the Tier 1 settlement areas describe these areas
as locations "to be central communities where a range of uses and
opportunities are and can be provided". Refined policies can more
clearly articulate that the broadest range and mix of uses and
densities can be accommodated in these settlements, creating
settlements with the most diverse uses. The Tier 2 description should
also speak to a range and mix of uses, since there is some growth
allocated/anticipated for certain settlements.
Furthermore, an assessment could be completed during each local
municipal official plan to evaluate the residential, commercial,
industrial splits of each settlement area to determine if they can
support a mix of uses, and if not, use village core and/or mixed use
zones where they plan to locate community uses or mixed use
buildings.
Alternatively, there may be a desire by a local municipality to re -direct
their residential land allocation from partially serviced settlement
area(s) to a settlement area with planned or available services.
Malahide, Southwold, and Central Elgin are currently in a position
where there is more growth potential within the designated growth
areas of partially serviced settlement area than there is in their Tier 1
settlement areas. This provides a challenge to the development
community as it allocates growth to areas where there is uncertainty
as to whether future supporting uses (such as schools, community
areas, neighbourhood servicing commercial uses, etc.) are, or can be,
planned due to constraints in services. In turn, this makes potential
development projects in partially serviced areas less viable as many
buyers look to features like access to schools, employment, and
recreational opportunities as key selling features when marketing new
housing options. This distribution of growth areas will result in
distributed development at generally lower densities and limited
EON (3tante
�C Appendix C 1 101
141
opportunities for the development of a range and mix of housing
types. Dispersing growth between a number of smaller settlement
areas makes it more challenging to provide community facilities and
services in a cost-effective or sustainable manner.
Significant amount of investment into land is required for areas where
servicing and designations are not pre -determined through local area
policies and schedules, so providing a high number of settlement
areas as Tier 2 growth nodes, where servicing could be constrained,
would deter new development and/or investment into the
communities of Elgin County.
Furthermore, with Hemson forecasting more seniors and children
than previously seen in Elgin, maintaining and maximizing
opportunities for safe active transportation (e.g. walkability) to these
key amenities from new housing growth will be key to quality of life
for future residents. This can be provided for more cost-effectively by
municipalities when there is an increase in the range and mix of uses
and densities, as key amenities are in closer geographic proximity.
The following section discusses the PPS option to re-evaluate the
settlement area boundaries to support growth in key nodes.
E. Directing Settlement Expansions for Community Uses
PPS Policy 1.3.8, states that the County is responsible for directing
settlement area expansions of the local municipalities through the
framework for a study called a comprehensive review. A comprehensive
review is "based on a review of population and employment projections and
which reflect projections and allocations by upper -tier municipalities".
Therefore, Hemson's land needs assessment (Chapter 4) serves as the
basis for any municipality within the 25 year time horizon seeks to expand
their settlement area boundary to create additional designated growth lands.
EHON �t � �C Appendix C 1 102
142
The Hemson analysis, as summarized in Table 19, shows the gross land
need, with the available vacant lands in each municipality's Tier 1 and Tier 2
settlements. Based on their findings, there is only one municipality with
insufficient vacant land to accommodate their allocated community growth —
Aylmer, which requires 21 gross hectares of designated growth area lands
within the 30 year planning horizon.
The following PPS policies guide the expansion and change to settlement
areas within Ontario:
1.1.3.8 A planning authority may identify a settlement area or allow the
expansion of a settlement area boundary only at the time of a
comprehensive review and only where it has been demonstrated
that:
a) sufficient opportunities to accommodate growth and to satisfy
market demand are not available through intensification,
redevelopment and designated growth areas to accommodate the
projected needs over the identified planning horizon;
b) the infrastructure and public service facilities which are planned or
available are suitable for the development over the long term, are
financially viable over their life cycle, and protect public health and
safety and the natural environment;
c) in prime agricultural areas:
1. the lands do not comprise specialty crop areas;
2. alternative locations have been evaluated, and
i. there are no reasonable alternatives which avoid prime
agricultural areas; and
ii. there are no reasonable alternatives on lower priority
agricultural lands in prime agricultural areas;
EI:OIN (3tante
�C Appendix C 1 103
143
d) the new or expanding settlement area is in compliance with the
minimum distance separation formulae; and
e) impacts from new or expanding settlement areas on agricultural
operations which are adjacent or close to the settlement area are
mitigated to the extent feasible.
In undertaking a comprehensive review, the level of detail of the
assessment should correspond with the complexity and scale of the
settlement boundary expansion or development proposal.
1.1.3.9 Notwithstanding policy 1.1.3.8, municipalities may permit
adjustments of settlement area boundaries outside a
comprehensive review provided:
a) there would be no net increase in land within the settlement areas;
b) the adjustment would support the municipality's ability to meet
intensification and redevelopment targets established by the
municipality;
c) prime agricultural areas are addressed in accordance with 1.1.3.8 (c),
(d) and (e); and
d) the settlement area to which lands would be added is appropriately
serviced and there is sufficient reserve infrastructure capacity to
service the lands.
For Aylmer to expand its current boundary, there would need to be a
comprehensive review, as part of the local 5-year official plan review to
evaluate lands surrounding their current boundary and allocating growth
accordingly. The challenges within the Town of Aylmer for meeting the
provincial requirements are the existing constraints on water and
wastewater systems, and their current ability to be `suitable for the
development over the long term' and be `financially viable over their life
I�I:ON tante
�C Appendix C 1 104
144
cycle'. With only 20 hectares (50 acres) allocated for in growth, there may
not be a viable servicing solution without major and/or costly system
upgrades. Furthermore, with development taking place in a piecemeal
fashion (such as 20 hectares at a time) it is difficult for the municipality or
developer to plan for other community infrastructure that may support the
development, such as stormwater management areas, walking paths and
trails, road networks, and commercial shopping areas. The PPS does not
prohibit planning for infrastructure beyond 25 years (under Policy 1.1.2);
although, planning that there will be enough residential lands to support that
infrastructure cannot be easily projected.
The following represents the options for the County to consider when
support the Town of Aylmer in addressing its land supply deficiency. There
could be one or multiple options chosen to address the current challenges
facing the Town's land constraints:
1. Reduce the overall number of Tier 1 settlement areas within the
County. This would serve to provide more certainty that the Town of
Aylmer is one key location that is intended to support a mix of uses
and densities, and could serve their efforts to expand their servicing
capacities in advance of growth, with clearer knowledge that they are
not competing with a high number of other Tier 1 settlements.
2. Re -allocate Tier 2 vacant lands from other municipalities (e.g.
Southwold, Central Elgin, and/or Malahide) based on considerations
such as avoidance of the highest priority agricultural soils. These
settlements are partially serviced and can only support limited growth
in the form of infill and minor rounding out of their settlement area.
3. Re -allocate Tier 1 vacant lands from other municipalities based on
those with the greatest supply of lands (e.g. Bayham, Southwold,
and/or West Elgin).
� H:E:M: :S E DON tante
�C Appendix C 1 105
145
4. Elevate only the Town of Aylmer to a Tier 1A settlement area, as
outlined in Recommendation No. 2. This would serve to position the
Town as a key growth node for the County, recognizing its important
function as a regional service area.
5. Under PPS policy 1.1.3. 9, allow for Aylmer to re -locate all existing
vacant lands (37.5ha) and their land need (20ha) to one location. This
would allow for easier planning of community infrastructure when the
servicing becomes feasible, but may not be a solution in and of itself.
Currently, there may be a significantly sized parcel of residentially -
designated lands that could only be accessed by constructing roads
through a natural heritage system component.
6. Under PPS policy 1.3.2.4, allow for the conversion of lands within
employment areas to residential uses, as there is an oversupply of
employment lands in the Town of Aylmer. This also may not be a
solution in and of itself, and may need to be combined with another
option above, as there is a limited supply of employment lands in
Aylmer as well.
With greater certainty that future development (beyond 2051) will be
allocated to it, the Town would have increased flexibility to allow its
municipal boundary to expand (based on discussions with Malahide) in
advance of the planning/settlement area boundary. This would likely result
in lands within an urban fringe area or agricultural uses within the Town. A
solution to this would be for a clear policy framework within any lands not
designed for growth (e.g. not `designated growth areas' under the PPS)
could not be developed on unless full municipal services were provided and
restrictions to intensive agricultural uses (e.g. livestock farming) may be
introduced to minimize land use conflicts on the urban/rural boundary.
I�I:ON tante
�C Appendix C 1 106
146
F. Managing and Directing Employment Land Growth
Employment land related growth based on Hemson's finding indicate that
about 7,500 new jobs will be created in the next 30 year period. With their
analysis, it was determined that the Tier 1 and Tier 2 settlement areas
would need 192.2 gross hectares of designated employment lands to meet
the forecasted employment land employment growth to 2051. This demand
can be met on a County -wide basis as well as at the local level.
The County role in employment land planning is to ensure that
municipalities have the tools (such as these projections) to plan for, protect
and preserve employment areas for current and future uses and ensue that
the necessary infrastructure is provided to support current and projected
needs (PPS, Policy 1.3.2.1). The current sufficiency of employment lands in
Southwold is located near an exit on a provincial highway, in proximity to the
intersections of County Roads, and follows an existing, active rail line.
Furthermore, it is located proximate to a major warehousing fulfillment
centre for Amazon, which may provide additional spin-off economic growth
along the corridor. Forward looking, there is an anticipated faster rate of job
growth in the County, reflecting the needs of a growing local population and
the rejuvenation and development of key employment areas in urban centres
and along the highway 401 corridor.
The County can also play a role in supporting local official plans to ensure
that the employment areas identified at the lower -tier is appropriate to the
planned function of the employment area (PPS, Policy 1.3.2.2). For instance,
if heavy industrial uses are planned, ensuring appropriate buffering and
mitigation potential from planned residential uses. Alternatively, if smaller,
agricultural -based industries are expected, ensuring designated lands are
located near agricultural -supportive roadway networks, etc. An assessment
of the County's employment land needs can identify current land use trends
while providing an opportunity to align County economic development goals
with employment land supply and policies.
Appendix C 1 107
147
Recommendation No. 9
It is recommended that the County encourage local municipalities to
determine the feasibility and appropriate location of currently designated
employment lands, as part of their respective official plan updates and
secondary planning processes to meet the requirements of PPS 1.3.2.2.
Target policy update: C1.1.3
Ensure that there is an objective of the Plan to work with local
municipalities during their respective official plan reviews to assess
their current employment areas, including their location, sizes, access
to and quality of higher order road networks, etc. This will serve to
ensure that the marketability of the employment lands meets the
desired types of employment, and evolving industry trends.
G. Long-term Economic Prosperity & Recognizing Rural
Growth
In addition to the need to protect and preserve employment areas for
employment land employment, such as industrial jobs, the PPS also required
municipalities to support the long-term economic prosperity of communities
by promoting opportunities for economic development and community
investment -readiness and encouraging residential uses to respond to
dynamic market -based needs and provide necessary housing support and
range of housing options for a diverse workforce (PPS 1.7.1 (a,b)).
Housing options are defined in the PPS as a range of housing types such as,
but not limited to single -detached, semi-detached, rowhouses, townhouses,
stacked townhouses, multiplexes, additional residential units, tiny homes,
multi- residential buildings. The term can also refer to a variety of housing
arrangements and forms, such as but not limited to life lease community
homes, co-operative housing, community land trusts, land lease community
EHON �t � �C Appendix C 1 108
`CE:3
homes, affordable housing, housing for people with special needs, and
housing related to employment, institutional or educational uses.
Other important factors in the long-term economic prosperity are to
maintain and, where possible, enhance the vitality and viability of
downtowns and main streets, and well as, encouraging a sense of place, by
promoting well -designed built form and cultural planning.
The high activity rate in Aylmer, at 45%, can be a useful indicator of how
`complete' a community is, as residents have an opportunity to work near
where they live. This is further demonstrated by the commuting patterns
outlined in the Hemson report. Aylmer has the lowest percentage of their
population commuting out at only 35%, whereas Bayham, Central Elgin, and
Malahide all have over 60% of the working population commuting out of the
municipality for work.
Aligning population -servicing uses and job growth with residential growth is
a key consideration in the official plan review of the County as well as the
local municipalities. Therefore, including policies in the OP that speak to any
new development within a designated growth area ensuring that appropriate
community services are provide would be recommended during the update.
Recommendation No.10
It is recommended that the County consider including policies within the
requirements for growth in designated growth areas that support the
development of complete communities.
Target policy update: B2.6
The descriptions of the policies that direct growth in the designated
growth areas of Elgin should include the following language:
■ The new development area will provide for and identify locations
of various proposed land uses including parks and open spaces,
HI=SO J Stantec Appendix C 1 109
149
schools and community facilities and commercial area(s) intended
to equitably meet the day to day needs of the residents, and
• The new development will provide roads and pathways that
support all modes of active transportation and vehicular
movement, considering access points, and design.
Tier 3 settlement areas within the County also play an important role in
providing rural clusters of uses that are necessary to support rural job
growth and rural populations and households. These areas can also play a
primary role in providing areas where agri-tourism can be located in a
manner that results in less impacts to primary agricultural production since
these areas often have historic, reduced parcel sizes, can be located at key
intersections, lower speed limits on traffic, and existing clusters of
agricultural -related businesses (ag-commercial or rural -based industrial).
Uses that may make up the agriculture -related or on -farm diversified land
uses that are permitted in the agricultural areas could be ideally positioned
for location in Tier 3 settlement areas. With infilling and minor rounding out
permitted within Tier 3 settlements to support growth, it may be
advantageous for local municipalities to assess if any existing lots could be
targeted for agricultural -business uses or agri-tourism uses.
Recommendation No. 11
It is recommended that Tier 3 settlements are recognized as prime locations
for directing agricultural supportive and rural economic development land
uses, such as agriculture- related commercial and industrial uses and agri-
tourism or other value-added agricultural activities.
Target policy update: B2.5
The text related to Tier 3 settlement areas could be updated to reflect
that development resulting in on -farm diversified uses or agricultural -
related uses, subject to the applicable policies of this OP, would be
encouraged to be located in Tier 3 settlements, as there may be
mutual benefits found with clustering such growth.
EON (3tante
�C Appendix C 1 110
150
REPORTS OF COUNCIL AND STAFF
June 28, 2022
Council Reports — ATTACHED
Warden French — SCOR EDC Shortline Rail (Walk -On)
Councillor Purcell —Terrace Lodge Redevelopment — 2022 Mid -Year Update
Councillor Giguere — Terrace Lodge Redevelopment Fundraising Committee Appointment
Staff Reports —ATTACHED
Director of Human Resources — HR Policy: 10.50 Mileage
Director of Human Resources — HR Policy: 2.20 Dress Code
Director of Homes and Seniors Services — Consultant Agreement — Long -Term Care
Transition Coordinator — Single Source Procurement
Director of Homes and Seniors Services — Homes — Long -Term Care Homes Quality
Improvement Plan (QIP) — 2022 -2023 Submission to
Health Quality Ontario
Director of Finance — 2022 Borrowing By -Law
Interim Manager of Economic Development & Tourism — 2022-2025 Economic Development and
Tourism Strategy
Manager of Administrative Services/Deputy Clerk — Elgin County Affordable Housing Summary
Legislative Services Coordinator — Council Chamber Renovations and September Meeting
Date(s)
General Manager of EPE/Deputy CAO — Traffic Signal Modernization — Contract Award
General Manager of EPE/Deputy CAO — Request to fill in the Bennett Municipal Drain— Pioneer
Line, Village of Dutton
General Manager of EPE/Deputy CAO — Request to Extend Reduced Speed Zone — Village of
Springfield
General Manager of EPE/Deputy CAO — Draft Plan Approval, Plan of Subdivision, Part of Lot
123, Concession North of the Talbot Road,
Geographic Township of Bayham, County of Elgin
Applicant: CJDL Engineering Ltd. Owner: 1985763
Ontario Ltd. File No.: 34T-BY2101
General Manager of EPE/Deputy CAO — Elgin (County) / Execulink Telecom Inc. -
Telecommunications Equipment Consent and Road
User Agreement
151
REPORT TO COUNTY COUNCIL
w�l FROM: Bob Purcell, Terrace Lodge Redevelopment
1110,,,
X, Steering Committee Chair
DATE: June 20, 2022
bYN'Wure SUBJECT: Terrace Lodge Redevelopment - 2022
Mid -Year Update
RECOMMENDATION:
THAT the report titled "Terrace Lodge Redevelopment - 2022 Mid -Year Update" from
Councillor Purcell — Chair of the Terrace Lodge Redevelopment Steering Committee,
dated June 20, 2022 be received and filed.
INTRODUCTION:
Pursuant to Council's By -Law 19-41, being a By-law "To Define the Mandate and
Meeting Procedures for Committees Established by the Corporation of the County of
Elgin", reports shall be delivered to Elgin County Council on an as -needed basis and at
least once per year.
The purpose of this report is to provide Council with an update on the status of the
Terrace Lodge Redevelopment Project progress achieved at the half way point of 2022.
DISCUSSION:
As the 2022 construction season enters its second half, Phase One of the Terrace
Lodge Redevelopment Project is progressing in general conformity to the approved
construction schedule, and at this time is on track to move to Phase Two in late 2022. A
4-week schedule delay experienced thus far in 2022 was predominantly the result of a
Construction Labour Action by a number of trades throughout the Province, resulting in
suspension of work for a number of trades. A detailed summary of construction
progress achieved to this point of 2022 is as follows;
• January 2022 — Exterior sheathing installation, interior metal stud framing and
door frame installation, roofing system installation progressing.
• February 2022 — exterior window frame and glazing installation proceeding.
Mechanical and electrical rough -in proceeding, receiving addition elevator shaft
construction started.
1
152
,-h 2021 — Exterior window frame and glazing installation continuing,
hanical and electrical rough -ins continuing, roofing system cap sheet
installation progressing.
April 2022 — Brick veneer installation (south wing), installation of air/vapour
barrier (north wing), start of drywall installation (North wing)
May 2022 — Brick veneer installation on -going, drywall on -going, receiving area
addition wall framing and sheathing completed.
June 2022 — exterior brick veneer and siding installation on -going, drywall on-
going, receiving addition roof nearing completion.
Staff have been working on items to be brought forward to the Committee for their
review in the coming months.
• The Draft Development Agreement received is currently being reviewed by
County staff, an update will be provided to the Committee at a future meeting.
Staff continue to work with the Ministry and the Construction Management Team to
move the project forward. This is achieved by regular site meetings and inspections,
and frequent communications with our construction manager. The project can be
U i i i:.II��II�::p:u�u�:uq We
followed on the communications website II u«n a �:u`g� �I��„.III uu a a'li illli g
have also included a number of pictures attached to the report which showcase the
progress of the construction achieved throughout 2022.
The Fundraising Committee continues to plan, coordinate, implement and evaluate its
activities in support of the Comforts of Home fundraising campaign. This campaign is
designed to enhance the Terrace Lodge Redevelopment Project with amenities that will
provide a more home -like environment for the residents. $288,741.00 has been
donated towards the campaign to date. You can follow the progress as regular updates
are made to the online catalogue at
FINANCIAL IMPLICATIONS:
Currently the project remains within approved budget.
ALIGNMENT WITH STRATEGIC PRIORITIES:
2
153
ving Elgin
® Ensuring alignment of
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Continue to update the project webpage showcasing construction progress with all
interested community residents.
CONCLUSION:
The Steering Committee is excited to see the continued progress of construction in
2022. It is very rewarding to see all the progress made to date on this very significant
facility redevelopment for the County of Elgin. We look forward to completion of phase
one at the end of 2022, and will continue to provide Council with updates as the project
progresses through latter phases.
3
154
All of which is Respecttully Submitted
Bob Purcell, Terrace Lodge
Redevelopment Steering Committee
Chair
Approved for Submission
Julie Gonyou
Chief Administrative Officer
155
February 2022 — North Wing Addition - Courtyard
`N7:
April 2022 — Receiving Area Addition — Structural Steel Frame Installation
n
IiPyll
June 2022 — North Wing Addition Courtyard — View Looking northeast
0
158
0
0000X
by N''Wure
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Dominique Giguere, Councillor/Chair of
Terrace Lodge Redevelopment Fundraising
Committee
DATE: June 21, 2022
SUBJECT: Terrace Lodge Redevelopment
Fundraising Committee Appointment
THAT the report titled "Terrace Lodge Redevelopment Fundraising Committee
Appointment" dated June 21, 2022 from Councillor Giguere be received and filed; and
THAT County Council appoint Brigette Clark -Carmichael to sit on the Terrace Lodge
Redevelopment Fundraising Committee for the remainder of 2022.
INTRODUCTION:
On February 22, 2022, County Council approved a change to the Terms of Reference
for the Terrace Lodge Redevelopment Fundraising Committee. This provided for a
change in Committee composition allowing for representation from all of Elgin's Local
Municipal Partners. Elgin asked its Local Municipal Partners to appoint a Member of
their Local Council to the Committee or assist in the promotion of At -Large Community
Member positions. In response to these recruitment efforts, Bridgette Clark -Carmichael
from the Municipality of Bayham has submitted an application to be an At -Large
Community Member of the Terrace Lodge Redevelopment Fundraising Campaign. At its
most recent meeting held on June 20, 2022, the Terrace Lodge Redevelopment
Fundraising Committee approved Ms. Clark-Carmichael's application and is
recommending her for appointment to the Committee by County Council.
DISCUSSION:
Bridgette Clark -Carmichael has submitted an application to be an At -Large Community
Member of the Terrace Lodge Redevelopment Fundraising Committee. The Committee
considered her application at its June 20, 2022 meeting and passed a resolution
recommending her appointment by County Council.
Ms. Clark -Carmichael resides in the Municipality of Bayham and will fill a gap that exists
in that Municipality's representation on the Committee. She is a member of the Vienna
Lions Club, has a history of community involvement, and experience in Long -Term
Care. Her application demonstrated her passion for providing supportive spaces in
159
2
which people feel safe, comfortable, and heard no matter what the age. She indicates
that her passion for community, effective communication skills, and collaboration
abilities will be assets to the Committee.
FINANCIAL IMPLICATIONS:
There are no financial implications.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Additional Comments: None.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
Should Council approve the appointment of Bridgette Clark -Carmichael to the Terrace
Lodge Redevelopment Fundraising Committee, a letter will be sent inviting her to attend
the next meeting as a voting member.
CONCLUSION:
The Terrace Lodge Redevelopment Fundraising Committee has recommended that
Council consider the appointment of Bridgette Clark -Carmichael to the Terrace Lodge
Redevelopment Fundraising Committee for the remainder of 2022.
160
is Respectfully Submitted
Councillor Dominique Giguere
161
REPORT TO COUNTY COUNCIL
FROM: Amy Thomson, Director of Human
Resources
DATE: June 28, 2022
SUBJECT: HR Policy: 10.50 Mileage
'µro r e ,sNa by, N'akirf,:)
RECOMMENDATION:
THAT County Council approve the amended HR Policy: 10.50 Mileage;
AND THAT County Council approve the 2022 CRA recommended mileage rate of $0.61
per kilometer effective July 1 St, 2022;
AND THAT the report dated June 28, 2022 from the Director of Human Resources be
received and filed.
INTRODUCTION:
While the current policy states that the County will follow the "Treasury Board of Canada
Secretariat" mileage rates (now referred to as the Canada Revenue Agency rates),
Council and staff have not amended the mileage rate in many years. This is because
historically, the County's mileage rate has remained in the mid- and average range of
comparator municipalities as well as aligned with our Local Municipal Partners (LMPs).
DISCUSSION:
As occurs annually, comparator mileage rates were gathered toward the end of 2021 by
Human Resources staff, and at this time the County's mileage reimbursement rate had
fallen toward the bottom end of the comparator list (only three were lower, 25 were
paying higher rates).
The County's rate has been $0.495 since at least 2012, potentially longer.
The overall average across the group of twenty-eight surrounding municipal
comparators gathered was $0.54 / km (2021 rates).
When strictly looking at the County in comparison to our seven LMPs, the average is
$0.493; indicating that Elgin municipalities have fallen behind municipal comparators
and the CRA recommended rate, in general.
1
162
2
The 2021 CRA recommended mileage reimbursement rate was $0.59/km, and
increased to $0.61/km for 2022. Every December, CRA posts the recommended
mileage rate for the following year; with separate rates for the first 5000 kilometers
claimed, and for kilometers beyond 5000 incurred in a given calendar year.
Ten of the twenty-eight comparators (excluding Elgin and LMPs) automatically
implement the annually posted Canada Revenue Agency (CRA) rate.
In order to ensure mileage reimbursement rates remain in line with the associated costs
of driving and maintaining a personal vehicle, it is recommended that the amended
policy include an annual adjustment based on what is posted by the CRA in December
each year, and to be communicated to and approved by Council during annual budget
deliberations.
FINANCIAL IMPLICATIONS:
In collaboration with the Finance department, we reviewed mileage paid during typical
years of 2018 and 2019, and considering there are a few new positions that will likely
incur high mileage expenses due to the nature of the role (e.g. Fire Training Officer,
Engineering Technologist, etc.)
It appears that a $0.10 per kilometer increase would result in a total annual cost
increase of approximately $11,000 - $15,000; although it's impossible to know the exact
impact as mileage claims are variable. Mileage reimbursement budgets were
significantly underspent through 2020 and 2021.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
❑ Enhancing quality of
place.
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
163
3
CONCLUSION:
Given the significant increase in the cost of driving in 2022 to date, it is prudent that the
County review our mileage reimbursement rate and consider increasing from the
outdated rate, to mirror the CRA rate at this time.
All of which is Respectfully Submitted
Amy Thomson
Director of Human Resources
Approved for Submission
Julie Gonyou
Chief Administrative Officer
164
r1�11I 111 % %lf ffProgressive by Pyature
Subject: Mileage
Policy Number: 10.50
Date Approved: October 1, 1987
Date Last Revision: June 2022
Code: A
Section: 10
County of Elgin
Human Resources Policy Manual
Employees who do not have a County -supplied vehicle will be paid a mileage rate for use
of their own vehicle when required to drive on County business.
The per kilometer rate will be established by the Canada Revenue Agency (CRA) and
adjusted by the Finance department each December for implementation each January 1st
The amended rates will be reviewed and approved by County Council annually during budget
deliberations.
The Finance Department will amend the associated mileage reimbursement forms as required,
including the recommended CRA rate for the first 5000 kilometers claimed, as well as the
recommended rate for kilometers reimbursed beyond 5000 in a given calendar year.
I
1
REPORT TO COUNTY COUNCIL
FROM: Amy Thomson, Director of Human
Resources
DATE: June 28, 2022
SUBJECT: HR Policy: 2.20 Dress Code
'µro r e ,sNa by, N''Wu rf,,)
RECOMMENDATION:
THAT County Council approve the amended HR Policy: 2.20 Dress Code;
AND THAT the report dated June 28, 2022 from the Director of Human Resources be
received and filed.
INTRODUCTION:
It was recently raised by staff that the County Dress Code policy had become out of
date and required a review and refresh.
In order to develop the current recommendations, management team from across the
County were engaged and asked for feedback based on individual service areas;
municipal comparator policies were gathered, especially those that had been recently
modernized; and the Accessibility Coordinator reviewed from Equity, Diversity, Inclusion
(EDI) and Accessibility (Human Rights Code) perspectives.
All feedback received has been incorporated into the draft policy before Council.
DISCUSSION:
The Dress Code policy must support staff in safely and comfortably fulfilling the duties
of their jobs. Given the diversity of position responsibilities across the organization, the
dress code policy cannot be overly prescriptive, but must instead focus on overall
corporate expectations, safety, and professionalism.
The Dress Code should also support the corporate culture that we are working toward.
Any references to gender specific requirements have been removed or amended;
ensuring Human Rights Code compliance and support for EDI.
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this policy amendment.
2
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
CONCLUSION:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
❑ Enhancing quality of
place.
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Human Resources is open to Council feedback related to the Dress Code Policy, which
will be incorporated before finalizing the policy implementation and communication
processes.
All of which is Respectfully Submitted
Amy Thomson
Director of Human Resources
Approved for Submission
Julie Gonyou
Chief Administrative Officer
r1�11I 111 % %lf ffProgressive by Pyature
Subject:
Dress Code
Policy Number:
2.20
Date Approved:
October 1, 1987
Date Last Revision:
June 2022
Code:
A
Section:
2
County of Elgin
Human Resources Policy Manual
POLICY
Employees of the County of Elgin are expected to maintain a professional appearance while on
duty. All employees should dress appropriately for their role and responsibilities while
representing the County of Elgin.
SCOPE
This policy applies to all staff, students, volunteers and contractors working on behalf of and/or
representing the County of Elgin and pertains to both clothing and personal grooming.
PURPOSE
This is meant to be a general guideline to describe appropriate and professional appearance
standards for Elgin County staff, but does not consider every possible scenario.
• To present a professional appearance, readily recognizable to all stakeholders of County
services (including but not limited to County residents, Long -Term Care Home (LTCH)
residents and their family members, and internal staff and members of Council).
• To ensure safety of attire to reduce the riskof injury or harm to staff, visitors and residents.
• To ensure that employees can work comfortably while projecting a professional corporate
image.
PROCEDURE
• The manner in which staff present themselves to the public reflects the professionalism the
organization strives to maintain. Discretion is the key. If in doubt as to what is acceptable,
please consult with your supervisor.
• It is within the department head's responsibilities and discretion to ensure the guidelines of
this policy are adhered to and modified where necessaryto uphold business or safety
sta nda rds.
• Staff must set a high standard for personal cleanliness and hygiene.
i[.1:3
r1�111% 11 % %lf ff
�County ofElgin
Progressive Pyat re Human Resources Policy Manual
• Appropriate jewelry is safe and functional for the work setting and type of work being
performed.
• Shoes must provide safe and secure footing, offer protection against potential workplace
hazards, and be appropriate to the specific work environment and work performed. Shoes
must reflect a proper business appearance and be in good condition. Colour and type of
shoes (safetytoe, etc.) may be determined by departmental policy or procedure.
• Hair is to be kept clean and groomed.
• Fingernails are to be kept to a functional and professional length.
• Use of perfumes, colognes or other fragrances should be kept to a minimum while in the
workplace.
• All personal protective equipment required for the safe completion of any task must be
utilized as directed.
Examples of attire that is not considered professional or safe include, but not limited to:
• Ripped or torn clothing.
• Athletic wear such as: track or sweat pants, casual t-shirts (graphic logos, unprofessional
or inappropriate designs, etc.), running shoes (unless authorized by department head
based on nature of the work), sports leggings, ortank tops.
• Beach sandals, flip flops, or other footwear that may pose a safety risk.
• Open back or midriff exposed tops.
Enforcement:
Departments or program areas can set additional standards that are appropriate for various
work roles and environments as exceptions may be required for reasons such as health and
safety, extreme temperatures, or formal meetings such as Council meetings or court
attendance.
Enforcement of the dress code policywill be maintained by the departmental supervisor and/or
designate. Supervisors may, with approval of the department head, send individuals home to
change without pay or mileage reimbursement, if their on -duty appearance violates the County
of Elgin's Dress Code Policy or departmental policies or procedures.
It is the intent of the County of Elgin to allow employees to be provided the opportunity to
wear attire that may afford some relief in the hot and humid weather.
• The summer dress code timeframe will typically run from June to September each year.
• Departmental management will communicate each year, the timeframe and guidelines for
acceptable summer dress code policy.
169
r1�111% 11 % %lf ffProgressive by Pyature
County of Elgin
Human Resources Policy Manual
Casual Friclay A,ll ep artnieiif
It is the intent of the County to support the United Way campaign as well as County sanctioned
charities (i.e. Homes Building Fund, Residents' Council) through the voluntary participation of
employees in casual dress Fridays.
Employees that choose to donate, on a bi-weekly basis through payroll deductions, to the
County supported fundraising campaigns may dress in a more casual nature each Friday.
(Appropriate business attire must be worn if meeting with individuals from outside of the
organization for County related business).
Appropriate attire for casual Fridays includes all general guidelines as outlined within the Policy.
Although attire may be more casual than regular business attire, a professional appearance is
expected at all times. Apparel with unprofessional pictures and/or wording is not appropriate.
Safety equipment must be worn at all times where required.
If employees have questions regarding appropriate appearance orattire for Casual Friday, they
should consultwith their supervisor directly.
Casual attire may be worn on certain days as designated by the CAO.On these days, attire may
be more casual than regular business attire but a professional appearance is expected at all
times.
170
0
0000X
by N''Wure
RECOMMENDATION:
It is recommended that:
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: June 16, 2022
SUBJECT: Consultant Agreement — Long -Term Care
Transition Coordinator — Single Source
Procurement
1. The within Report to Council, dated June 16, 2022, and entitled "Consultant Agreement
— Long -Term Care Transition Coordinator — Single Source Procurement" be
received and filed;
2. Council approve the single source procurement of Gail Kaufman Carlin Consulting
as Long -Term Care Transition Coordinator for the Terrace Lodge Redevelopment
Project pursuant to a Consultant Agreement; and,
3. Council approve and authorize the Warden and Chief Administrative Office to execute
a Consultant's Agreement for the appointment of Gail Kaufman Carlin Consulting as
the Long -Term Care Transition Coordinator for the Terrace Lodge Redevelopment
project, such Agreement to be in the substantial form and content as attached to
this Report to Council.
INTRODUCTION:
In 2019 the Terrace Lodge Steering Committee identified a Consultant position required
to support the Terrace Lodge Redevelopment Project as follows:
• Transition and Operational Management Support, working closely with the Director
of Homes and Seniors services to develop plans required by the Ministry of Long -
Term Care, and to assist with the preparation of transitional plans to support the
phased construction approach required for the redevelopment project.
Council approved a one-year Consultant Agreement with Gail Kaufman Carlin Consulting
to provide Long -Term Care transition and operational management support for the
Terrace Lodge Redevelopment Project in May of 2019. The agreement was extended
1
171
L
(with council support) in both 2020 and 2021, as per the terms of the agreement. The
current agreement term has been completed.
DISCUSSION:
The previous agreement(s) with Gail Kaufman Carlin Consulting were highly effective.
Gail Kaufman -Carlin demonstrated flexibility and provided expertise and support to the
Terrace Lodge redevelopment project, including but not limited to the following:
• Functional plan development
• Operational plan development and submission to Ministry of Long -Term Care
• Design and phased construction plans — addition and renovation
• Occupancy plan development and submission to Ministry of Long -Term Care
• Working collaboratively with County of Elgin staff, Ministry of Long -Term Care,
Council, architect, the steering committee and working groups
• Consultation with AdvantAge Ontario, Public Health, etc. as directed.
The Terrace Lodge redevelopment project is at a critical stage preparing for occupancy,
with residents anticipated to move into the addition in late fall 2022. A detailed occupancy
plan (outlining the plan to meet the requirements for pre -move, move day, post move) has
been submitted to the Ministry of Long -Term Care for review.
Successful occupancy plan implementation will require significant dedicated staff and
consultant time to ensure the mandatory ministry requirements are met; and, to support
staff and resident safety and well-being.
The proposed Consultant's Agreement is presented as a single source award. Section
4.7(c) of the Elgin Procurement Policy identifies "valid and sufficient reasons for selecting
one supplier in particular, where more than one supplier of the services is available". In
the matter at hand, the award matches with the criteria at section 4.7(c)(iii), referencing "a
need for compatibility with services previously acquired and/or the services are additional
to similar services being supplied under and existing contract.". The selected Consultant
has been supplying the same services for the past several years and the proposed
contract provides an additional one-year term for continuity of those same services.
Under this analysis, single source procurement is justified.
FINANCIAL IMPLICATIONS:
IF approved by Council, Gail Kaufman Carlin Consulting has agreed to the same terms
and conditions as provided for in previous Consultant Agreements for the same services,
subject to modest increases in compensation rates (service fees to increase by $15.00
per hour to $165.00 per hour while mileage reimbursement is increased by $0.10 per
kilometre to $0.60 per kilometre). It is noted that compensation rates have been fixed
since 2019.
172
financial elements and /or aspects of the proposed Consultant's Agreement
• Subject to fulfilling the service commitments outlined in this Agreement, the
consultant will be paid at a rate of $165.00 per hour plus HST;
• Billable expenses will include mileage at a rate of $0.60 per kilometre, and any
printing, courier or material costs not provided by Elgin;
• Service fees, net of taxes and expenses, are not anticipated to or will not exceed a
cumulative total of $70,000; and,
• The costs of the transition coordinator position are within the approved Terrace
Lodge Redevelopment Project consulting fee contingency budget; and, as such,
prior approval by the Terrace Lodge steering committee is not required.
A draft copy of the proposed Consultant's Agreement is attached to this Report.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin Investing in Elgin
® Ensuring alignment of ® Planning for and ® Ensuring we have the
current programs and facilitating commercial, necessary tools,
services with community industrial, residential, and resources, and
need. agricultural growth. infrastructure to deliver
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Additional Comments:
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and effectively.
173
COMMUNICATION REQUIREMENTS:
IF approved, the ongoing position related to the role of Long -Term Care Transition
Coordinator filled by Gail Kaufman Carlin Consulting, will be communicated to County
staff, steering committee and working group members.
CONCLUSION:
Gail Kaufman Carlin Consulting has demonstrated the ability to effectively support the
Terrace Lodge Redevelopment Project and has worked collaboratively with County Staff,
steering committee and working groups. I am confident that, through the proposed
attached agreement, this role will continue to support the success of the Terrace Lodge
Redevelopment project; through occupancy.
All of which is Respectfully Submitted Approved for Submission
Michele Harris Julie Gonyou
Director of Homes and Seniors Services Chief Administrative Officer
174
Consultant Agreement
This Independent Consultant Agreement (the "Agreement') is made and entered into by
the undersigned parties: Corporation of the County of Elgin ("Elgin') and Gail Kaufman
Carlin Consulting,133AvondaleAveS., Waterloo, Ontario, N2L2C4(the "Consultant").
In consideration of the promises, rights and obligations set forth below, the parties hereby
agree as follows:
1. Term
The term of this Agreement shall begin on May 22, 2022 and continue until May 21, 2023,
unless terminated earlier as set forth in this Agreement. The term of this Agreement may
be extended by mutual agreement between the parties.
2. Services
The Consultant will provide the following services (collectively referred, to as the
"Consultant services"), as requested by the Director of Homes and Seniors Services, with
regard to the redevelopment of Terrace Lodge, County, of Elgin:
i) Support the Director of Homes and Seniors Services with planning, design and
operational project work.
ii) Work collaboratively with County of Elgin stdX Council, architect and identified
stakeholders to research, develop and submit required planning and approval documents
and reports.
iii) Support communications and consultations' with key stakeholders, such as Council,
staf, residents, families' -public and governmental/regulatory bodies.
iv) Attend projects Steering and other meetings as requested
Additional services or amendments to the services described above may be mutually agreed
upon between the parties.
The Consultant- shall take 'direction from Michele Harris, Director of Homes and Seniors
Services, County of Elgin.
3. Compensation and Expenses
Subject to fulfilling the service commitments outlined in this Agreement, the Consultant
will be paid at a rate of $165.00 per hour plus HST. Billable expenses will include mileage
at a rate of $0.60 per kilometer, and any printing, courier or material costs not provided by
County of Elgin.
Service fees, net of taxes and expenses, with regard to section 2 are not anticipated to or
will not exceed a cumulative total of $70,000 over the term of this agreement.
1 175
Elgin will generally be invoiced monthly, with payment(s) due within 30 days of receipt
of the invoice.
4. Relationship
The Consultant will provide the Consultant's services to Elgin as an independent
Consultant and not as an employee.
Accordingly:
• The Consultant agrees that Elgin shall have no liability or responsibility for the
withholding, collection or payment of any taxes, employment insurance premiums
or Canada Pension Plan contributions on any amounts paid by Elgin to the
Consultant or amounts paid by the Consultant to its employees or Consultants. The
Consultant also agrees to indemnify Elgin from any and allclaims in respect to
County of Elgin's failure to withhold and/or remit any taxes, employment insurance
premiums or Canada Pension Plan contributions.
• The Consultant agrees that as an independent Consultant, the Consultant will not
be qualified to participate in or to receive any , employee benefits that Elgin may
extend to its employees.
• The Consultant is free to provide services to other clients, " so long as there is no
conflict of interest with the Consultant's contractual obligations to County.
• The Consultant has no authority to and, will not exercise or hold itself out as having
any authority to enter into or conclude any contract or to undertake any commitment
or obligation for, in the name of, or on,behalf of Elgin.
5. Confidentiality
The Consultant hereby agrees to keepllcortfidential all information received from Elgin,
unless the nature or purpose of the information requires its disclosure. It is understood that
with any form of communication there is potential risk of unauthorized disclosure; both
parties agree to work jointly to mitigate this risk. If the Consultant retains any employees
or Consultants of its own who will perform services hereunder, the Consultant shall ensure
that such employees or Consultants execute an agreement no less protective than outlined
in this agreement. The engagement of any sub -consultants) will be subject to the approval
of Elgin.
6. Termination
The independent Consultant relationship contemplated by this Agreement will conclude on
May 21, 2023, unless terminated earlier as set forth below. The Consultant agrees that no
additional advance notice or fees in lieu of notice are required in the event the relationship
terminates earlier.
The Consultant agrees that Elgin may terminate this Agreement at any time without notice
and without any further payment, excepting work completed, if the Consultant is in
material breach of any of the terms of this Agreement. Elgin may terminate this Agreement
2 176
at any time at its sole discretion, upon providing to the Consultant thirty (30) calendar days'
advance written notice of its intention to do so. Upon receipt of such notice, the Consultant
may waive notice in which event this Agreement shall terminate immediately.
The Consultant may terminate this Agreement at any time at its sole discretion upon
providing to Elgin thirty (30) calendar days' notice of Consultant's intention to do so. Upon
receipt of such notice, Elgin may waive notice in which event this Agreement shall
terminate immediately.
7. Insurance
Without restricting the generality of the section on Ind(
obtain, maintain, pay for and provide evidence upon
insurance coverage(s), including limits, acceptable to
company or companies licensed to transact business i
Consultant further agrees that the said policy or policies (
or policies acceptable to the County, will be maintain
following the expiry, or termination, of the within Agree
ufication, the Consultant shall
quest of professional liability
in, and ; issued by an insurance
the Province, of Ontario. The
isurance, orreplacement policy
for a period of three (3) years
8. Indemnity:
Each Party (an "Indemnifying Parry") agrees to defend, indemnify and hold harmless the
other Party (an "Indemnified Parry), its affiliates, agents and employees from and against
all claims, liabilities, suits, losses, damages and expenses, including costs and reasonable
lawyer's fees ("Claims"), arising directly out of the acts and/or omissions of the
Indemnifying Party, or out of any breach of Indemnifying Party's obligations pursuant to
this Agreement.
9. Limitation of Liability
No Party will be liable for any indirect, special, incidental, consequential, punitive or
exemplary damages, damages for loss of revenue or profit, or damages in tort, arising in
any way from a breach of this Agreement, the Consultant's engagement, or the
performance of the Consultant's duties and responsibilities under this Agreement.
10. ' Health and Safety
The Consultant covenants that she and
knowledgeable in, and follow the regulations
included in the Occupational Health and Safety
associated regulations as appropriate.
all her employees/sub-consultants are
which pertain to their duties which are
Act, RSO 1990, c. 0.1, as amended and
11. Obligations Surviving Termination of this Agreement
All obligations to preserve County of Elgin's confidential information shall survive the
termination of this Agreement.
12. Entire Agreement
This Agreement represents the entire agreement between the parties and the provisions of
this Agreement shall supersede all prior oral and written commitments, contracts and
understandings with respect to the subject matter of this Agreement. This Agreement may
be amended only by mutual written agreement of the parties.
3 177
13. Assignment
This Agreement shall enure to the benefit of and shah be binding upon each parry's
successors and assigns. Neither parry shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other parry.
14. Governing Law and Principles of Construction.
This Agreement shall be governed and construed in accordance with the laws of the
Province of Ontario and the federal laws of Canada applicable therein. If any provision in
this Agreement is declared illegal or unenforceable, the provision will become void,
leaving the remainder of this Agreement in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their duly authorized representatives, effective as of the day and year first above written.
CORPORATION OF THE
COUNTY OF ELGIN
Per:
Name
Title:
Date:
Per:
Name
Title
Dai
Mary French
Warden
: Julie Gonyou
CONSUL
(Business
Date:
ARLIN
0 7784)
Witness
4 178
0
0000X
by N''Wure
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Michele Harris, Director of Homes and
Seniors Services
DATE: June 15, 2022
SUBJECT: Homes — Long -Term Care Homes Quality
Improvement Plan (QIP) — 2022 -2023 Submission to
Health Quality Ontario
THAT the report titled: "Homes — Long -Term Care Homes Quality Improvement Plan
(QIP) — 2022 -2023 Submission to Health Quality Ontario" dated June 15, 2022 be
received and filed; and,
THAT Council approve submission of the three (3) Quality Improvement Plans (QIPS) to
Health Quality Ontario.
INTRODUCTION:
Beginning in 2015, the Southwest Local Health Integrated Network (SWLHIN) required
all Long -Term Care homes to submit an annual Quality Improvement Plan, (QIP) to
Health Quality Ontario (HQO) as part of schedule D of the Long -Term Care Home
Service Accountability Agreement (L-SAA). The prior year plan's performance, a
narrative, and the proposed upcoming year's plan form part of the QIP's annual
submission.
The recently proclaimed Fixing Long -Term Care Act, 2021 (FLTCA) and Ontario
Regulations, 246/22 legislation outline a number of requirements related to quality
improvement including, but not limited to, preparing annual continuous quality
improvement plans and reports outlining progress on quality improvement initiatives.
Additionally, the QIP (including the progress report) is required to be shared with
resident and family councils and posted on the Home's website.
DISCUSSION:
The primary focus of the QIP is to ensure that Long -Term Care Home priorities are
aligned with those locally, across the region, and provincially. The QIP aligns with the
quality and resident safety indicators as outlined in schedule D of the Long -Term Care
1
179
2
Home Service Accountability Agreement (L-SAA) and incorporates the results of the
Resident Quality Inspections as applicable.
Quantitative data is obtained through Health Quality Ontario, Canadian Institute for
Health Information and Continuing Care Reporting System which have provided
resources to Long -Term Care homes for quality improvement planning purposes.
Homes access data which compare prior year indicator statistics to that of provincial
averages for indicators identified as pertinent and support the health care
transformation, i.e., potentially avoidable emergency room visits. Each home measures
the effectiveness of its current programs through indicator comparisons and identifies
opportunities (change ideas) for improvement. The Homes' Continuous Quality
Improvement Team then sets goals to meet or exceed to either provincial averages or
to bench marking targets. The 2022 - 2023 QIP process will involve the three (3)
County of Elgin Homes working with the Registered Nurses Association of Ontario
(RNAO) Long -Term Care Best Practice Coordinator, through the Best Practice Spotlight
Organization (BPSO) program.
Prior to the current pandemic, the Homes developed and submitted a QIP and progress
report to Health Quality Ontario (HQO) annually. The Ministry of Long -Term Care and
HQO paused the mandatory submission of the QIP in both 2020 and 2021; and, QIP
development and submission is considered voluntary for the current cycle of 2022 -
2023.
Ontario Health has resumed the submission of QIPs by health service providers with the
following key changes for the 2022-2023 QIP:
• Priorities selected to focus on health system recovery
• Limit the number of new indicators
• Alignment to collaborative quality improvement plan (cQIP). A formal
commitment to quality that an Ontario Health Team (OHT) makes to its
community captured annually in a standardized format to improve system issues
and share progress using focused targets and actions
• No mandatory indicators
• Shortened narrative, focusing on current issues
• No progress report, due to the submission pause in 2021 /22
The following priority indicators were recommended for Long -Term Care Homes
voluntary Quality Improvement Plan:
• Percentage of potentially avoidable emergency department visits for long-term
care residents (all three Homes selected this indicator)
• Resident experience:
iF:ii]
Do residents feel they can speak up without fear of consequences?
(implementation of this indicator not required this year based on resident
and family satisfaction survey results)
Do residents feel thy have a voice and are listened to by staff?
(implementation of this indicator not required this year based on resident
and family satisfaction survey results)
In consultation with RNAO Best Practice Guideline Coordinator, the
Homes selected a "resident experience" priority indicator based on the
2021-2022 resident and family satisfaction survey results
• Percentage of long-term care residents not living with psychosis who were given
antipsychotic medications (two Homes selected this indicator; the third Home's
metrics did not support implementation of this indicator)
The QIP submissions have been approved by the Director of Homes and Seniors
Services and the management team of the three (3) homes and are to be submitted to
Health Quality Ontario (HQO) by June 30, 2022.
The QIP submissions are available for review on the County website under the Homes
and Seniors Services section II u«'n'p� a ll���rr�r���r �Il�iuu ua �.➢�lgu un a �'il./II u�au� ��'� a u�u:::uu�ai .0
.:...:...........1...«..g`.fl/ Homes Quality Improvement Plan (QIP) — 2022 -2023.
FINANCIAL IMPLICATIONS:
Quality improvement plans and a quality improvement program are requirements within
current legislation and the Long -Term Care Home Service Accountability Agreement L-
SAA to support funding.
ALIGNMENT WITH STRATEGIC PRIORITIES:
3
181
ving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The draft QIP submissions were taken to resident council for review and input. Final
QIP submissions will be made available on the Home's website and hard copies will be
available in the Home for staff, residents and families (including resident and family
councils).
CONCLUSION:
The QIPs, which are being voluntarily submitted to Health Quality Ontario and
implemented by each Home, support the broader health care system priorities as
outlined in the Excellent Care for All Act. The individual QIPs incorporate Best Practice
Guidelines, resident/family satisfaction survey results, and, aligns with the L-SAA,
legislation, and local, regional and provincial priority indicators.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
0
W-A
1
00
/0010
f
RECOMMENDATION:
REPORT TO COUNTY COUNCIL
FROM: Jennifer Ford, Director of Financial
Services/Treasurer
DATE: June 22, 2022
SUBJECT: 2022 Borrowing By -Law
THAT the June 22, 2022 report titled 2022 Borrowing By -Law, submitted by the Director of
Financial Services/Treasurer to outline the need to maintain a credit facility be received and
filed; and,
THAT the amended accompanying Borrowing By -Law for 2022 be read for approval.
INTRODUCTION:
Section 407 of the Municipal Act 2001, S.O. 2001, c.25, provides authority for a Council, by By -
Law, to authorize the head of Council and the Treasurer to borrow from time to time, by way of
promissory note or bankers' acceptance, such sums as the Council considers necessary to
meet the current expenses and other qualifying expenditures (as set forth in the said section 407
of the Act) of the Corporation until levies from local municipalities and other revenues are
received. This report addresses the need for this By -Law to support the maintenance of our
credit facility annually in order to provide business continuity.
DISCUSSION:
The County of Elgin has enacted a Borrowing By -Law in the past to enable potential
borrowings of either a specified percentage or amount based on the current year revenue
budget. The purpose of a blanket short-term Borrowing By -Law is to enable the County to
meet current year obligations for short term purposes only. It is expected that any borrowing
that takes place under this authority would be fully repaid within the same year when expected
revenues are received.
In the past several years, the County has experienced occasions where the need for the
provisions offered by this By -Law were relevant from an emergency preparedness standpoint.
The most notable occasion occurred during the Covid-19 pandemic. During the onset of the
pandemic, the County extended the levy payment timeline in an effort to relieve financial
pressures on our Local Municipal Partners related to paying the levy revenue to us quarterly.
In turn, our Local Municipal Partners were able to offer ratepayers further time to pay property
183
2
taxes and provided relief from the initial unknown financial stresses on households in the
County during the state of emergency. The extension of the timelines had the potential to put
the County in a position where we may have had need to borrow to meet our obligations
between payment periods. However, ratepayers were able to meet their commitment to
paying taxes on time which enabled our Local Municipal Partners to pay the levy to the County
in the usual manner. As a result, the need to borrow during that time did not materialize.
FINANCIAL IMPLICATIONS:
It is prudent for us to maintain trusted working relationships with our employees, vendors, and
partners. Our employees and vendors expect timely payment of payroll and invoices
respectively so that the County is able to continue to deliver important services to our
community such as Long -Term Care and Ambulance Services.
From time to time, the County may experience extreme external events, pressures, or other
emergency situations that may affect our receipt of revenue or expense timelines for a short
period of time. In order to meet our payment obligations, and to ensure continuity of service, it
is best practice to ensure that documentation with our banking partner is in place in advance of
our need to borrow.
Council approval of the Borrowing By -Law and Budget By -Law are the two pieces of
documentation that our banking partner requires to ensure that our credit facility obligations
are in place annually and in advance of our need. The Budget By -Law was approved earlier
this year. The Borrowing By -Law is an outstanding item that is required to be approved before
our banking partner can formally authorize our credit facility.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
3
Additional Comments:
LOCAL MUNICIPAL PARTNER IMPACT:
No immediate impact at this time.
COMMUNICATION REQUIREMENTS:
If approved, the Borrowing By -Law will be forwarded to our banking partner to enable us to
fulfill the final obligation related to credit facility documentation that will place us in good
standing with them should the need arise. Annually, the Borrowing By -Law will be presented in
conjunction with the final budget to ensure it is updated appropriately and to ensure continuity
of business.
CONCLUSION:
The County has not had the need to borrow for short-term purposes for many years but has
maintained a credit facility with our banking partner over this time. From an emergency
preparedness and best practice perspective, advanced planning enables the County to quickly
pivot and lean on our ability to borrow immediately should the need arise. Staff recommend
the continuation of the credit facility and require the Borrowing By -Law to be approved in order
to complete the documentation with our banking partner.
All of which is Respectfully Submitted Approved for Submission
Jennifer Ford Julie Gonyou
Director of Financial Services/Treasurer Chief Administrative Officer
185
1
REPORT TO COUNTY COUNCIL
w�l , FROM: Carolyn Krahn, Interim Manager of
1110,,,
Economic Development & Tourism
�ui:n
w�Brian Lima, General Manager of Engineering,
bY . N'Wure Planning, & Enterprise (EPE) / Deputy CAO
DATE: June 20, 2022
SUBJECT: 2022-2025 Economic Development and
Tourism Strategy
RECOMMENDATION:
THAT the report titled "2022-2025 Economic Development and Tourism Strategy" from the
Interim Manager of Economic Development & Tourism, dated June 20, 2022 be received
and filed; and
THAT Council endorse the "2022-2025 Economic Development and Tourism Strategy' as
presented.
INTRODUCTION:
This report presents the 2022-2025 Economic Development and Tourism Strategy and
seeks Council's endorsement of the strategy as presented.
DISCUSSION:
In 2020, the County of Elgin undertook a Service Delivery Review to find key
efficiencies with the goal of streamlining how services are delivered to members of the
community. The Service Delivery Review Final Report noted that the activities of the
Economic Development Department did not align with Council's strategic priorities and
that Economic Development and Tourism could be improved to better serve the needs
of the Local Municipal Partners and the County.
Based on the recommendations found in the Service Delivery Review, the County
engaged StrategyCorp to review current Economic Development services and to
undertake a regional economic development feasibility study. Upon review of the
feasibility study, Council directed staff to explore an enhanced County Economic
Development and Tourism program which would improve alignment with Council's goals
and priorities, meet the needs of local residents and businesses, enhance collaboration
with the City of St. Thomas to avoid duplication, and restore investment.
2
Following Council direction, Economic Development and Tourism staff have worked
together to develop the attached strategy. This strategy affirms the County's
commitment to re-evaluate how we spend our time and resources so that we can better
support our local entrepreneurs and foster an environment of opportunity for the County,
its residents and businesses.
This Strategy will direct the efforts of the department over the next four (4) years, and
staff will develop a detailed action plan to support the Strategy, which will include
performance indicators, timelines, and required resources. The performance indicators
will ensure that the priorities and actions outlined in the strategy meet the needs of our
community. As staff engage with the community, they will review what they hear and
improve the strategy to ensure that we provide the best support that we can to our Local
Municipal Partners and business community.
FINANCIAL IMPLICATIONS:
There are no direct financial implications associated with endorsing the Economic
Development and Tourism Strategy.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Economic Development and Tourism staff will present the 2022-2025 Economic
Development and Tourism Strategy to the Local Municipal Councils, and staff will work
187
:al Municipal Partners to foster an environment of opportunity for the Local
..�... .r...�.�s, its residents, and businesses.
COMMUNICATION REQUIREMENTS:
Staff will share the strategy with the Local Municipal Partners and other relevant
stakeholders. Staff will also report back to Council annually regarding progress in
meeting the strategy's goals and priorities.
CONCLUSION:
Economic Development and Tourism staff are excited to share the 2022-2025
Economic Development and Tourism Strategy with Council, and we are confident that in
partnership with our stakeholders we can bring our vision of the community to life.
All of which is Respectfully Submitted
Carolyn Krahn
Interim Manager of Economic
Development & Tourism
Brian Lima
General Manager of Engineering,
Planning & Enterprise /Deputy CAO
Approved for Submission
Julie Gonyou
Chief Administrative Officer
3
■
■
189
IIIri t lrod t.1t IIII 0 Iri
J u�,: egg c II "Il��.� i nirnui ng
At the County of Elgin, we are working to re-evaluate how we spend our time and
resources so that we can better support our local entrepreneurs and foster an
environment of opportunity for the County, its residents and businesses. We will do
this by re-engaging our local business community to learn about their needs, let
them know about the services we offer, and connect them to other relevant
resources. We will champion the creation of a network of entrepreneurs that can
work together to grow their businesses and attract new investment to Elgin County.
Based on what we learn, we will re -imagine our services, and working in collaboration
with our Local Municipal Partners, we will re -build how we do economic
development in Elgin County.
The 2022-2025 Economic Development and Tourism Strategy will direct the efforts
of the department over the next four years. As we engage with our community, we
are committed to reviewing what we hear and improving our strategy to ensure that
we provide the best support that we can to our Local Municipal Partners and
business community.
190
IIIIIII IIIIIII IIIIIII
' � ����������� ����������� �� IIIIIII ����������� III �� IIIIIIIa tegy
IIII IIII IIII IIII IIII IIII
„��. �/II::IIn g a ge
Engage local businesses, support services, and
municipalities by listening and learning about their
needs and working with them to become the place
where people want to live, work and play.
IPe/II -nag i IIn e
Reimagine how we spend our time and resources
to better support local entrepreneurs and to foster
an environment of prosperity and opportunity for
the County of Elgin, its residents and businesses.
II: „� e/ II: �,..A i II (j
191 Create a new vision and experience for economic
development and investment in Elgin.
Can t IIII ri u o u s ev IIII ew aIIII °t IIII 0 II
2022
2022
2023
2024
2025
Launch
Data Review Strategy Refresh Strategy Review Next
Strategy
0
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI 40
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI 40
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI 40 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI
40 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillilillo
191
Engage local businesses, support services, and municipalities by
listening and learning about their needs and working with them to become the
place where people want to live, work and play.
irJ ir u1, ii, L.; Meet with local entrepreneurs, listen to their needs, and develop a
good understanding of the local community's market, assets, and needs.
Actions:
• Recruit and onboard a full-time Business Enterprise Facilitator to listen to the
needs of the entrepreneur and connect them with appropriate resources.
• Implement a Business Retention and Expansion program to support local
businesses so they can grow, create jobs and stay in our community.
• Meet with local entrepreneurs to collect business and market data to support
economic development planning.
• After extensive consultation with the local business community, write and
implement an action plan to foster business development, investment and job
creation.
�irru ftm� a 2,,. Develop a communications strategy to regularly update economic
development stakeholders, and local municipalities on relevant news,
opportunities, events and initiatives.
Actions:
• Create a business investment guide for each local municipality to promote our
community and to help attract investment to Elgin County.
• Update and enhance business directory.
o Leverage business directory to restart and promote an economic
development newsletter.
o Start a "What's New in Elgin County"/ "Welcome to Elgin County" feature in the
economic development newsletter to highlight new businesses in Elgin as
part of a "welcome to doing business in Elgin County" package.
• Review website content and research economic development website best
practices to prepare for a website redevelopment.
• Identify and attend relevant tradeshows and events to promote Elgin Count
• Create and implement marketing campaigns to promote existing programs,
opportunities.
����Ilg age
... JI! 'III' Engage local businesses, support services, and municipalities by
listening and learning about their needs and working with them to become the
place where people want to live, work and play.
I'u Leverage current partnerships and build new partnerships to
promote sustainable economic growth in Elgin County.
Actions:
• Continue partnership with the Small Business Enterprise Centre and the Elgin
Business Resource Centre and connect entrepreneurs to their resources.
• Leverage partnerships with WOWC, Elgin Workforce Development Network, and
London and Area Works in an effort to retain, attract and build the workforce
needed to support economic prosperity across Elgin County.
• Continue support of Local Municipal Partners and their Economic Development
Committees.
• Strengthen partnership with the City of St. Thomas.
• Partner with local real estate agencies and feature available commercial and
industrial real estate in online inventory. Work with local agencies to promote
Elgin County for investment and to streamline the site location process.
• Work with local BIAs to promote the revitalization of downtown areas.
Partner considerations:
City of St. Thomas, Small Business Enterprise Centre, Elgin Business Resource
Centre, St. Thomas Chamber of Commerce, Aylmer Chamber of Commerce, Western
Ontario Warden's Caucus, Elgin Federation of Agriculture, Christian Farmers
Federation of Ontario, Elgin Workforce Development Network, Local Municipal
Partners, local Business Improvement Associations, local Economic Development
Committees, South Central Ontario Region Economic Development Corporation, St.
Thomas -Elgin Home Builders Association, Provincial and Federal Ministry partners,
Community Safety and Well -Being Integration Table, Ontario Southwest Tourism, St.
Thomas -Elgin Local Immigration Partnership and more
II Reimagine how we spend our time and resources to better support
local entrepreneurs and to foster an environment of prosperity and
opportunity for the County of Elgin, its residents and businesses.
Champion an innovative and entrepreneurial ecosystem
Actions:
• Develop regular networking opportunities to connect local entrepreneurs,
investors, and business supports.
• Reimagine the Elgincentives program to support the revitalization of local
communities.
• Reimagine the Conference Series and host workshops for the local business
community on relevant topics and using case studies from the community.
Develop a vacant land strategy to encourage the use of vacant sites
and to create jobs, increase tax revenue, and attract residents.
Actions:
• Maintain vacant land inventory.
• Overlay existing servicing gaps and future servicing needs onto land inventory
map.
• Feature inventory on the economic development website.
• Review status of available industrial lands and market accordingly.
• Dialogue with industrial land owners in strategic employment areas.
• Promote Site Readiness Program to industrial property owners. The Site
Readiness Program provides financial support to property owners to complete
site preparatory work for eligible industrial proper
II Create a new vision and experience for economic development and
investment in Elgin.
Develop a community approach to economic development that
energizes and empowers our local municipal partners to embrace and promote
the Elgin experience.
Actions:
• Meet regularly with representatives from each municipality to discuss local
priorities and local trends and opportunities.
• Start an ongoing discussion and partnership around revitalizing downtown areas.
• Stay informed about what is happening in each community and promote local
events.
�irioil, ir,,y 2!e 2 Ensure that we have the infrastructure required to attract new
business and support workforce demands
Actions:
• Advocate on behalf of our local business community on emerging/current issues
affecting the economic vitality of Elgin, including:
o Servicing,
• Transportation,
• Housing,
• Broadband,
• Childcare, and
• Other issues as they arise.
Promote investment opportunities as they relate to the Elgin
experience
Actions:
• Promote and support unique investment opportunities, including:
• Filming in Elgin
• Agricultural and related local food initiatives
• Extend the Elgin experience, including:
• Facilitate the growth of the tourism sector's shoulder season programm
o Review accommodation assets and develop a strategy to increase optio
places for visitors to stay by reconsidering the Alternative Accommodat
Handbook.
• In partnership with Community and Cultural Services, support creative
industries and cultural programming to generate economic growth and
enhance the tourism experience.
IIIIIII Sm IIIIIIIam
m
2022 ......2025
IIII „„„ „„„ IIII IIII IIII IIII
„��. �/II::IIn g a ge
Engage local businesses, support services, and
municipalities by listening and learning about their
needs and working with them to become the place
where people want to live, work and play.
IPe/II -nag i IIn e
Reimagine and market a destination experience
for Elgin County, including what it means to call
Elgin County home for business, investment and
recreation.
II: „� e/ II: �,..A i II (j
191 Create memorable and new Elgin experiences and
develop the County as a four -season destination.
Can t IIII ri u o u s ev IIII ew a II � IIII IIII
2022
2022
2023
2024
2025
Launch
Data Review Strategy Refresh Strategy Review Next
Strategy
0
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI 40
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI 40
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI 40 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillililioI
40 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillilillo
196
their needs and working with them to become the place where people
want to live, work and play.
11 ;1�� Develop a communications strategy to regularly update tourism
stakeholders, municipalities, and visitors on relevant news, opportunities, events
and initiatives.
Actions:
• Attract new tourism operators by posting tourism related investment
opportunities on the economic development website and promote on social
media.
• Continue email newsletter to tourism stakeholders (operators). Explore
opportunities to combine the stakeholder newsletter with the Economic
Development newsletter.
• Update and grow visitor database. Use visitor database to restart and promote a
tourism newsletter.
• Start a "What's New in Elgin County"/ "Welcome to Elgin County" feature in both
the stakeholder and visitor newsletter to highlight new tourism businesses in
Elgin.
• Work with realtors to develop and distribute "Welcome to Elgin" packages to new
homeowners in Elgin and St. Thomas.
• Restart the events calendar on the tourism website. Engage local tourism
operators to add their events to the calendar.
• Review website content and research tourism website best practices to prepare
for a website redevelopment.
• Identify and attend relevant tradeshows and events to promote Elgin County.
• Create dynamic social media content.
�iYud�u u�ry, 0 Z Leverage current partnerships and build new partnerships to
promote the growth of tourism in Elgin County.
Actions:
• Identify businesses for Southwest Ontario Tourism Corporation (SWOTC)
product and workforce development programs, support applications and
participation
• Identify signature experiences and destinations for SWOTC promotion.
• Promote SWOTC and provincial programming to local operators.
• Collaborate with Community and Cultural Services in developing experienti
programming.
ngthen existing partnerships, and explore new partnerships.
ions:
j Bike, Ontario Trails, Elgin Federation of
es, Local Municipal Partners
I��������� IIIIIIIII �IIIIIIII'i IIIIIIII'
... II Create and market a destination experience for Elgh
including what it means to call Elgin County home for business,
investment and recreation.
21 Define the Elgin destination experience.
Actions:
• Research current market trends and issues that affect tourism in Elgin County.
• Develop an updated inventory of tourism assets in Elgin County.
• Identify Elgin's unique products and signature experiences.
• Develop a marketing plan that will define and promote the Elgin experience.
�iru�ru u�ry, ZZ Work with local tourism operators and municipalities to strengthen
existing tourism experiences and connect them to the Elgin experience.
• Work with Engineering Services to support recommendations from the Cycling
Master Plan and promote existing cycling trails (maps, website, murals etc.).
• Identify, enhance, and promote signature Elgin County experiences.
• Water activities
• Festivals and events
• Family destinations
• Dog friendly activities
• Farm visits
• Cycling trips
Work with the City of St. Thomas and the Heritage Centre to redevelop Elgin's
Heritage Guide.
rr ut y 3 & Work with local tourism operators and municipalities to promote
tourism experiences and events.
• Maintain and enhance annual visitor's guide.
• Develop a seasonal community -based event guide.
• Continue to use tourism kiosks as information centres and promotional hubs.
• Use tourism cruiser as a mobile information centre.
• Continue to manage, promote, and enhance the tourism signage program.
• Continue to identify, invite and host bloggers to tour and promote Elgin County.
• Prepare sample itineraries for bloggers that tell Elgin's story.
• Use different media to promote Elgin's story.
o Welcome Home video campaign, Elgin Eats social media campaign, Fall for
Elgin, Shop Elgin, Maple Syrup Trail, Winter Experiences
• Leverage user generated content. Encourage visitors to attend events and sign
up for the tourism newsletter. Encourage visitors to take/post photographs of
them engaging in activities in Elgin, using promoted hashtags.
... II Working with local tourism operators and municipalities, create
memorable/new Elgin experiences and develop the County as a four -
season destination.
�iYrrfrr ft3„1Develop a four -season activities and events plan to feature core
tourism assets, which will help to build the County's destination experience and
encourage year-round attractions to engage visitors and residents.
Actions:
• Host/coordinate workshops on shoulder season programming (SWOTC).
• Work with stakeholders to develop and promote suggested itineraries for
shoulder season getaways (promote via videos, website, brochures).
• Develop marketing campaigns for each season.
• Maple Syrup Trail
• Fall for Elgin
o Winter in Elgin
• Shop Elgin
• Active Elgin
�irrn�r r 'a 2,, Build culinary tourism experience and enhance Savour Elgin
guide/program.
Actions:
• Review membership package and membership criteria. Recruit new members for
the program.
• Redevelop Savour Elgin subpage to make it more interactive and visually
appealing.
• Develop and promote a video series highlighting Savour Elgin members.
• Refresh the Savour Elgin guide and update photography for guide.
irr�rr rry, Enhance wayfinding and visitor services to improve the tourism
experience
Actions:
• Partner with the local municipalities and tourism operators to improve acces
businesses and other key destinations.
• Partner with local municipalities and tourism operators to create a consisten'
look and feel to community assets.
�l0/////;,,
�� �' �:�,
�� ^��'�, ,N _.
4.nl v',
H
z
W
H
z
0
0
to
m
O
u
O
tA
'u
O
tA
C
W
N
E
s
H
tA
4-
0
CC
s
H
0 0 0 0 0 0 0 0 0
0
N
O
O
bA
ba
y�
V
♦+
N
'N
O O
0
3
L.
ca
a)
a
N
W
tin
u
♦'
X
u 0
aJ
aJ
�
.�
3
E
i
m
w
O
tA
'tn
ca
E
M
3
O
t
O
u
O
aJ
_O
'>
0
0
0
O
ra
i
N
+.+
to
to
+�+
O
O
O
O
tA
O
bA
'tA
O
u
_
O
'bq
O
O
i
ca
O
M
ca
u 0
O
O
to
Zm
0 O
=
i
i
to
O
to
bA
O
O
�
'�
.O
u
O
'tA N
'O
'E
G
O
t t
0
t
i
t
O
O
i 4-
O
OtA
O
XO
m
r
�'o
t
of
t
E
i
•N
a. V
a�
O
i
L.O
vi
3
>
O
baE
=
aJ
G
Op
,E-
4
� ttA
>+
.— a
O
t
p w
E
bA
V
♦,
0
to aJ
0 •�
♦+
O
u
O
aJ
O
♦+
aJ
O
'M
W.
0
u
Cl
N
0
•-
-
M
W
OO u
,r
>%
a
i
>O
CL
N
0
u
4- .r
Ham.+
H
t
H O
B
to
0
N
N
O `� ♦+ O
r
�to
•� � C 3 O O �
iCr
= •a O > fV O O ( �_
to tA O 0=� O u� •�
ba O J to a� a� `� '� a) �,; >
o�� ° o o
a,° •umEw
ca w u O O u O to
ba
u'D a m •� O a tri -
aJ p ;C >+ ♦' ca IW u to >
N m o ♦+ 4° >, a� ° o
� 3 to ♦_+ ♦+ O O
tA N° 0 E E O •i bA O to bA
'O 2O
bA W p+ •i N 'r > •tn
° ♦, u O Q. CLN O O 3
u ! O M O
3 O
i = bA to N
O m O '� w
.0 O E to 0 .N N M N o o°—
O O i M O O O O
3 O u W N 0 +:+ °
O t t^ C O t +.+ to u u i
u 0= cb 0 0
>, p •� ca +O+ O aJ u 4-
tA
0 1—
O to ° O a V O i O - u
i
O l—O— wm w m E m ♦' O
_ _ O
• to •s C3 •> ca O to � a�
W m W C m i 3 Q to
• 0
V)
V)
O
_
V)
V)
O
O
s
J
=
W
O
7i
a
•0
0
5:
V,
o
Z
_
•V
.NLU
to
V
fa
•0
O
W
0
°
LLI
to
:ih
O
c
��
•�
O
V
W
W
O
�s
E
0
0
s�
a
~_
Lu
V
°
°
=
O
.
--
L
N
i
0
�^^
T
CA
N
•N
•�
E
M
tA
%+
N
O
3
3
O
N
�+
•�
N
E
o
u
t
;n
3
u
to
tA
O
O
L.
O
O
_�
O
O
O
to
O
N
tA
t
(D
Q
i
�+
GJ
to
10
O
to
a)
C
to
3
p
�O
•O
N
N
ca
bA
0
O
O
to
G
ca
E
i
O
ca
0
O
•tn
t
O
O
�O
O
O
�
�
�
3
CC
+0+
O•0
Vf
M
N
Ou
O
>
C
to
4-
O
O
O
0
i
Ot
-
to
W-
O
�
m
to
O
O
>+
L
O
O
+�+
ttA
i
W
V
O
O
u
i
m
.t
•O
O
N
txo
O
T=
ty
O
.�
w
O
3
%_o
N
i
O
.i
-W
�
bA
�,,
u
•>
u
E
•N
•�
a
•
LU
O
•O
tA
t
O
in
�
ttA
ca
3
ca
i
O
O
E
ca
010
U
•u
0
u
a
�
t�
M
O
ca
0
O
O_
O
_
•ba
M
bA
t
to
u
O
to
bA
E
tri
m
i
>+
O
i
J
tA
O
O
W
♦,
•O
O
u
O
OWN
Gtri
M3
>'ba
ba
�
V
•O
O
dJ
t
•�
O
•u
O
bA
L-
O
r
;
O
♦+
'�
LA.w
O
O
Z
H
i W
Vf
CL
0
N
N
LA
z
N
N
W
J
W
C
0
�C
s
(A'wV
E
W
f6
a,
w
0
a�
s
m
�
'w
@
L-
.c
c
s
o
+�
c
w
>
O
°E�
°N
°
0
U
`-
bA
•U
C
cn
to
.°
w
s
�°moo
'U
O
0
L
C
VOI
m
c
s
c
o>
m
•N
W
i
O
U
0
E
co
i
N
.c
N
s
0.-
0
c
s
c 0
N
0
.0
O
w
O
N
E
HO
u
(A
a
O
u
�
Y
•�
�
E
O
O
O
O
0
V
~
c
°
E
E
u
L
0
O
O
u
s°
aa
a�
a�
�
a
♦+
U
O
GJ
i
u
i
U=
Vf
O
O
U
•N
0
7
O
U
W
0
U
0
U
5•+
�
�
C
�
�
•O
•O
i
°
W
�
�
�
c
c
a� N
�s
7 N
C O
°
a�
N 'U
O 0
t/f
O C
o—
= W
to
E
0
C
0 A
Os
E
� L
s
0
N
z
0
x
W
J
m
Q
0
0
LL
LL
Q
LA
a
x
Al9w,"ll/l/lEVE I
i o L. -
v) Xo
ca ca
A •A = O
O .5 E _ ^
�+ bq o =
ca = '0
N V1
a� A •- o u u i i s
zbA bq i .L O o
o 'V) �+
LU
O4-0 CL
s '�CL a o cL
m
m E L
'-
W = > L
= c .O E .^ 0 a s o
um m= �+ O ca E o
V i s u o
O ca to O i
W z �+ O V E i �' �' o % N
W O r s '^ L. O m 10 u O
E Z G� u Q = Z+ s O m
u u ca ca u �, u u
o s ca +O+ O s i buA
> H O N O ca
z O i ca u p _ �+ i `�CL
m L
s i m § '0- -00 ed bA = to := o
�- = o _ = o =
W Ln o _ ?� o f-0 u= •_ 0
N= V ca E > 0 B
_ W= o
o \ o o 4
O u+
_^ o sl , ._ S o o 0
in E .. a
• o •
Q s
1
H
W
L9
lw
44
I.,
Tr
Tr
To
//la
I AMs
O
�
O
Q
_
—
�
N
O
�
bA
�
O
tl4
>+
._
a
.EL
O
H
�+
0
_�
O
'n
v O
mu
�E
=
ai
ca
o
L
o
V1
.
>
Q
m
V�
0
�
>
vOi
s
O
�_
>
�
N
i
s
V,
?�
Ojai
r
>+
Q
=
,n
=
O
u
-WL
O
u
aq
I.L
O
ca
O
O
�
=
�
Q
O
s
a,
i
s
L
O
V=00
w
_
>
W
Lij
�(
S
Q
Z
M
L
m
a
�
O
=
u
W
0-M
`�
N
=O
O
E
O
-W>
_
+-'
=
•iQ
O
U.
Q
L
u
=
�0o
is
Q
s�
L
O
bA
�
O
iQ
u
=
Q
T.,O
O
O=
O
_
to
O
s
m
_
O�
V'
O
a=i
ca
>_
LO
u
zJa
O
SO
w
O
w
O
a)
H
bA
_
Q
CL
s
-
H
A
M
s
u
L
O
Q
4-1 _
O u
V)
IA L
O
t m
� m
E
O
4- L
� LL
w s
i +�
O �
o �
o =
x
O O
i to
u a
0m
� N
u �
N uj
x S O
O H N
■
■
4, cQ S L
V) +-' X bA u O
= O
i O = bA O == s O
Q O a s O ca O �=
L Q L •i �QJ :Lj in
OV,>'
L
= Q Q L V) Q O = V)
L V
, Q V) Q
Q _ 0.0 = i a)fa ca O
•L O S = m � V Q V1 S 4 u
= V)
= __ �, - O V) O •L O O
O O O •L L O V1 O V) i 4-000
,a�' Q • a L V) u'a �"� O O > a
M = Q
O O O
•V) �' ca O `� O �' N O •O O u p >. O O
_ •= L O L ca u L _ >+ u p
= O •> O O O u
O pp O 2 L
_ 'i = •i O O V1 = •= IL O L O
O O o-O O i w _w O .O O 0-O ca ca W
L V1 , O E = _�''
V O v) ca to O �+ s O= O p >+
>
> _ O
O ca = ca bA �^ L. N = _ ca
= O •i = _ 0 •O tol-O ca bOiO '
?� _ •0- O O �+ O O
S O E m •Q u O_ _ �' O m
�' E L V O s 0 •� •v) b�q -0 O r s
MU00L.— EOM
_= u L >, O -Ws. Q O
O O bA vt O vt O
-+ _ tOn _ O-O O O m
Q _Q O L O O E O=
�+ 0-L O ca O O u'a
V) O= u m O Q -W •O W O `� O s u a •> L
0 :ph
ja
'a O= vt O N O— s .T p s O O O W
Q Q L fa O 00 L O O O x -aO ,bA �+ -a
m V L N
C_
bA
C_
3
O
t
CL
O
O
u
S
10
C_
M
CL
X
O
O
.M
E
M
i
ba
i
a
C_
O
CL
_O
O
w
C
bA I
O_
•ItA
3 O
O
2 V
tri
u
O
•O
i
CL
C_
.N
3
O
t
CL
O
O
u
i
O
CL
CL
3
to
O
O
C_
.C_
M
6L
10
C_
M
C_
u
3
i
to
C_
O
V
0 0 0
O
�+ O
O u
X
V ca
X ♦'
� O
H CA
Z •O
.N _
to —
u •�
u to
W.--
E CA
O i C_
= ca O
O � �
X >
O
a
O ♦, O
W O i
E O
r i••�
ca
ItA ItA
O � i
O 3 �
CL ItA
X -
�>' O ItA
ItA
N u
ca O ca
3 � �
01.1-0 O
O � �
+-' 4- O
O CL
O E
0 N L
C � 0
•
r:,
O bba
� O
C i
> to
O CA
CL O
O CA
CA
3 O
O Z
E
i O
u 2
4
4
4
lip
u
Y,
W
i
T
u�+
z
N
L
�
O
'N
LL
O
0
tA
L-
li
W
N
i
u
�
to
�+
�
GJ
ca
to
u
♦+
O
O
_
.M
ca
t
.p
O
.;ACL
ca
l7
♦+
=♦'
L.
3
to
0
M
N
J
�
a)
O
M
i
O
t
�
.i
to
(1)
i
♦+
4-1
ba
z
O
0
�
ii
u
=
to
a)
O
-
=
3
O
O
+�•+
�
O
>
p
O
_
4-1
Oi>
u
.
to
tn
�i
O
i
O
3
CL
CL
CL
0
O
m
_m
to
ito
a
p>+
twit
O
u
�
3
M
CL
LU
�+
p
♦,
3
to
�...
to
��
to
O
i4.1
T
O
N
a,
+�
c
3
to
3
O
4-u
O
to
bap
O
3
to
ig
tn
u'
3
a
,0
♦'
O
�
u
L.aa.
>
ba
r
LL
�
V
Q
z
�
.�
N
E
to
�
ce
a
s
T
•—
O
Oi
G
O
H
E
o
o
o
o
o
O
3
2
bA
u
l7
O
u
tri
to
O
u
u
3
to
to
to
O
u
O
L.
CL
u
d1
N
GJ
_
o
to
►
cNn ca
OE
CL
bA GJ
bA
V
U H O
O
3
E O �,
GJ
ca
O
O
V
m N y
to
" to
>+ . -. O
W
���
H
�ri
E O
�Q�+i
u
3
Z
ca
�►o
to
Q
ca
M"
m bQ
M.-
O
�
N r.L
i
0
O O �'
to11
GJ O T
E
e
H
>+
U
oto
ijL
3 >+
3mo
�
o J
M
i
W
0 mo
i 0
o
>
4' bA
U O i
r
O O O
E
i O
.0
tow
U
W
U
.O O=
O
O O V
.O
O i ca
O •� u
O_
N
O* O
O (AO
E 0
O
O
�uE
0
m 0 E
•O
uW
LL
ru
Ooa
jL
=CL
W
W O O
�_
r O
W_-
WCLO
W
O
nsCL
m
W
O>
O
>=Z
ono
oC
�
�W.°�
o
O
O O+
O o
to Z ca
Z
�+
�,
•bA O O
tOn
O
O
W
O ca
o�
a,
a,
uuQ
��O
u
O om
O
O
O
►�
_
_
a
O
•0
_�
O
O
i
•�
V)
CL
O
IA
.0
.0
^
+�
i
0
•_
O
O
M
O
p
p
p
ca
O
=
L
C
1
O
O
.tn
=
L
O
O
L
_
Q
E
E
i
�+
4%
p
p
O
L
0
U.
>+
•
L
LO
a%
�_
Q
O
4a
�
ca
L
L
=
'L
O
=
ca
_
O
_
•V
O
O
_
O
-W
�+
'=
O
O
E
=
O
~
O
u
%
u
•—
E
SCL
.O
CL
ca
O
4
O
O
•0
�
O
Im
4
ma
E
O
'i
Im
JC
QJ
3
4mo
ma
mo
Z
O
•ca
s
O
x
0
O
�+
�+
u
+-+'
M
O
+_'
p+
4-_
V
.
O
O
=
O.QOrQJ
'=
U
U
.=cmO
o
4'
�•_
ca
a
o
Im
O
o
m
O
^
O
u
CL
'D
._
m
O
�0,,
O
•y)
E
V
O
C.
O
O
'
'�
E
•V
mo
i
a�
O
p
O
E
to
O
L
=
E
V
•�
V1
al
=
•�
O
o
'
S
i•��
V
=
o
V
O
O
—
O
�+
u
•CL
•-
ca
O
Q
C
_M
O
u
u
V
=
L
O
O
u
=
u
Q
p
•N
�`•�
+=
i
E
V
Q
o
u
a,
m
u
ma
EL
•V
ca
s
s
0
0
0
o
A
o
O
0
•O
r
O
=Ja
to
O
.0
•>
L
E
_
•�
V
w
Q
+�
>
O
+-+
a
O
t
ca
'�
u
ca
O
u
_
O
_
�
>+
O
�
+O+
M
Q
0
o-
too
A
ini
•O
O
�
=O
�
_
O
�
ca
.�
L
to
0
_
O
a,
a,
�
o_
'V1
mto
=
_
Q
i
Q
L
V=
L
•a,
to
to
O
s
O
0
C.
_
w
O
o
0clu
O
ca
i
Q
V
•�
•L
—
•
Q
L
(/)
S
Q
L
0
0?j
O
O
Vf�
_
tocx
=
m
•=
a
O
=
=
ca
O
u
O
�
N
_
'O
i
t
u
=
'>ClU
�•:+
�
0
O
cx
•=
o
ca
��
V1
O�
0
_
O
=
O
i
H
L0
�
u
t'
„
C
0
O
CL
0
0
CL
•m
O
2
i
Q
ca
.CL
O
O
L
Q
Q
Ja
L
.p
s
Ja
c�
V)
Q
0
N
L
L C
•V �
E a
m .T
.0
L
•>
=
i
S
V
S
�
L
>
_
a�
to
i
.+9'+
V
�
O
=
._
O
V
=
m
O
W
u
D
�+
V,
ca
00
_O
O
to
O
=
i
O
?j
2
V1
V
>+
rx
i•�
Q
O
m
O
4-0
O
S
�
.�
•O
�
O
G�
L
_
=
O
is
L
pi
W
_
,a
w
�•d
L
_
a
..
>
O
GJ
Q
O
i�
O
O
r
W
N
=
W
o-
ca
=
L
p
4a
=
p
V
•_
i
O
E
p
=
O
O
V
0-
0
T
O
E
O
0
E
>,
u
'>
O
p
c_
a
>'
70
p
ca
O
=
p
N
O
'i
O
_
t
V
V
?j
G�
tO
�+
O
_
.0
Z
V
L
�+
O
'0
a
V
p
L
p=
V-
O
CL
p
V
0
0
O
N
L
O
'L
O
Ja
O
ca
O
'O
Ja
00
X
00
L
s
u
ca
Ja
O �
� O
L �
L �
�I
to 'm
z0-
Ja
V
w
E O
O ,O
w L
ca _
L
W S
E
w L
'V_
E
O O
�+ E
� O
.0 O
� 'V1
V
4
ja
0- O
> M
0-
-I-+
u O
Q 45
a
O ?�
L
W
O O
� V
E O =
O N .O
-
C >
G � �
s T
4+ s =
OO JaI--'u
v to
m Ja=
V
� � L
L to
i
0 =
u E
V
'i V 'a
O -0O
Ja
u ~ �
3 N
V�f N i
O
O
♦+
O
ca
i
�O
O
to
V
O
O
XO
u
u
o
O
ca
N
a
N
O
u
•O
_
♦'
O
♦'
O
N
E
O
•N
O
O
O
O
�
m
D
E
i
'>O
O
O
0 O
N
GJ
�
O
>
i+
r
W
"
'>
i
N
O
u
O
O
O
O
O
u
N
0
O
O
C
O
•O
to
O
m
O
O_
'>
i
♦'
N
O
to
o
f-0
O
'GJ
0
O
O
a)
i
♦'
0
O
L
GJ
(1)
'D
CL
u
O
i
i
O
i
tA
'
+
to
M
Cd
'u
M
O
bA
O
•O
O
N
O
3
u
'
O
Co
t
O
O
u
O
♦+
'>O
>,
u
3
0
V
0
♦+
a-
0
bA
3
O
O
W
>+
J•+
L
E
to
O
O
i
O
. O
i
♦,
ca
t
O
t
O
p0
A
0
w
W
•N
�
u
u
V
a
O
O
N
O
w
O
'0
M
bA
t^
O
'u
i
O
,o
'°J
to
=
Z
CL
t
0
uu
u
O
N
N
W Y
tA p o
.p o G 'o p
�� �E
,0
o
� o
�r o a)
O aA '
.oa
_ o
`" .o c�a
U Nu 3 to
� o E 'ago
o � .o 0
— o E 'E0
z 4- o o
0 c N ,E
Wz i p p— �_ to
z a 'E
ca N
atA
= o tA ( a c
.
Z Q o itA
p to ir— 3 -0 3 p ca
o 0 o o
o
Ju.i0CIL
'� Vpf O 0 t ca t H N
1W
•ca O
i
0
O 3
'u
N
bA
� bA
� :u o �
O O
♦+
.i i
.�
b,�p
O i r.' N
�
0
bA CL
O
0.0
i to
3 to 3
'O
0 m 3 ♦'
'
O O
CL
O w� t
tn O to
CL O
m m
O i0 O O
• O
O t
3
m m
u''
E�
O
O O
O Cr
•>
Cm
O 3
ty
3 '� j
m
•u
t^W wo
O ♦+
Mt
♦+ CL=
to
�O
E•�au
i •-
M 3
.0 O O N
t i@
O 3
to ._ o
L.
w
.0
O •tn
i
tA
O
•
O N
f
.O �+�
M 'N O
GJ
t
3 ♦+
O E O O
'
o
ttA O
CL u 3-0
.b-0
•i O
E
> O
to a
O
3 N E
o
O i� O m
U
MM M
t
M
bA
O 0
O •i
O
>,
GJ to 0
O
O — O
bA 3>
u m
•X O m
m bA
O to
u �ptA
.�
•Cr
O .� r O
O to 0
ca to
O�
p 3 •N
to •N or-p
4--3
u
0 W
u Ito
u p
N oo E
0
O
O
O
E
'tn
a u .-
ca
m •O
�
O to
O ca
a O
m cn
O
•O
O
.0
'it u ti
W O
to
O+
m
'U •� a
>
O W
u to
O
am
Oto:H�°�o02m
Oo��ua
0
0
bA
O
•N O O
O
p M
O
>,
t^
v
'S
O O
N
'tn
N
O
O
♦+
i o
u
i �_+
u
i to
� u Ln
O
tAo
3 'V1
to N
bA
O
aJ
aJ
c
a�a�'�'•E
tA
•�
O .0 i
to
3 0@
0
u u
r,Ot
a)
i0.Etntn0Mi
aJ i aJ
m '—>
4-0
G aJ
M--
to
a•N
3�
a>J•E_
bA 3
v
% to
MD
i
O_
•E
t •O u
r- �
b�A
M O LA
aJ •tn 4-1
•>
'N ,N
3 to
O
i
O O
- ♦+
•cr
O
t •o
bA
a) .0
O
a i
0
i 3 c
to
ty
ca u
to
O
♦+
O w
u3
uON�o
tn aJ t_^
O '—
aJ
u
aJ
E
—
ca Z E
a�
•—
ra .
0���'•—a��oo
i
w
i i u
C
U 3
U
O to O
ca u u
E tA
O tA N ttA
> •r p i u
O 3 u tA
.�
� � o b
N 0.— •i O tA N
�aEt^o=a,'u ♦+
u 0 C t O>
O _
oW 0a����
•t^ W u MM O r
u -- totA
O
♦'—
ca to u ca O aJ 'E
ba O , O O
E O N� A o N o
3 •— ty to i
E 0 zm u a
m o w 3 m O O,O
i
3
� 0 u O
•> O 0 O i
O O O O E bA aJ
M,X CL0 2 -' O O i0
E E O w O E.0 m
3 0 u 0� 3 'r-_ -0 M
* .
i E i GJ
G O O
aJ ca > E ut u m
O L O ♦+ aJ O t
O tA
O O N O O
0 0 0
0
N
N
�
en p
U
O
O O O
4.0
u
i
CL 3
O GJ to O
•�
0
_3 i .- U
u 3 N O
O O
i—
•
CL H .� V
.S
y C
0 i
.O 0
u
^ O
' O
+�—0—ou—��+—
S W
7
O
B
O—_
o s
S
O •�
•�
U X
to .-
GJ fa fa
to -W
'�
a
y 0
GJ
��..+ N
0
�-'
��
to
0
O
O
O •-
.0
aq .�
GJ y
+�••+
O H
O O
O
S .2 of
to p
O� 4- O
.O M 0
03
•� O
0 X
-0�
4-,
U 00
3
U
ME: w r —
> s
o
O .0 .0
a� 0 +� �
a��
y +
W-0
�—MtA0-
�. in•�'u-W-0
m°'E�s—�
0- uoE
sca
=� of 0 .O
o O O
d o
V
E O s
O
U +
U i GJ
QI'a�as
r a �
O
mm
O
r-
E-0
ca
to s �.+ �.+ �.+
p
O. �,,, O
�.+
O 0- O M
r
•r-sE5Eao•2
mNtoa���>�'�
E
d >O •E O
o-O
H .� O O
O O>
4- O O
>
•� 0-� 0-�
0 00 E 0
E
w 0 m
to
u
oo-.-
'-P U
O
m i c
pp
N OtoO
'F
O '- .UE
00 y
• •
• • •
0
0 0
S.
E
w c 0 0
(AGJ VE V
mu U iO iM
X
W
0
O
O
E O O
0 ♦' u O N N •u O O
Oo i O 3 O •>
ttoo � 3 �t 0•� 4-1W
' to CL p G i
a)u O- 0 u
r.0 0 m WC i i 'r N
O i M to O O O O O to Ln
O i v 0 CL O 10 0 p O
to 0 10 to 0 m
CL0 u u M �� O O u %•� Ha
M 0
i M 0 to •3 C CL C
to
O to to u O O O •u •—
to to •— O u E 'p to 0 ♦+
u 0—m— u bAO
— u 3 V O O 3
0 •O 0 0 L— 0 i O •O V
a)O O �� �_ a 3 �•O
� tOo •� � — � " G
GJ
u O m O2 E m O i O O ♦, m O
utoW� �����aago=obaw Ica
� a— 3 0 O u -W 0 �� �0 0 cam
, to i ._ u N m i •— i
i to .— — O 10 O ._ ca O O
0 a w a 3 O E 00 •O r- u O O D r_
N u O 'u O GJ GJ u— 0 O •N GJ 10 0 u r_
u m to u �' H O m m� u H a m -0 ri p 3
t O 0 0 0 0 10 0
(%•
w
L
S
N
O
O
E
.L
O
N
�
fa
p�
O
I
O
.O
L
Q
L
O
L
O
a,
_
_
'qq
E
�
E
a
0
p
2
Ja
O
V
�
0-
W
a0
=
.p
W
L
O
O
s
a%
di
�=
m
O
O
ca
LL
�^
N
?�
N
O
=_
'tn
Q
O
O
'=
s
�.'�
ca
E_=
O
O
�
V
to
O
=
+>
1
ca
jL.
L
to
O
O
�~
a
Vol
O
O
O
m
ca
a
O
_
O
S
=
+_'
'�
N
to
•_
W
O_
>+
•�
V1
•O
L.0
O
t
V1
V1
O
O
u
Em
'a
O
O
V
'bA
._
=
w
O=
0
0
a0
O
_�
W
a
W
m
ll
to
to
-W
-0
O
U
=
:
_
0L.-p
-WI
0
ja
w
m
0-
u
•
u
W
m
O
p
=�
'u�o
u
s=
.0
O=
N
a
u
M
W
�'
=
O
L
'w
0
a
N
ca
=
ca
:E
�
�
=
O
�
�
�
_v
Q
�
•>
o
N
O
L
O
>+
=
L
O
E
u
•=
%
E
G�
'V
of
O
u
i
chi
_=
O
v
0
S
p
O
>
p
0
2-a
V
Vf
O
•_
a0
Q
to
O
Q
V
H
2
N
Z
O
O
tA s °
o a' 0 s s
o
ra o
a •� a u O W W-0 i i
W tA N C
O
W o i u ra u .0 N 0 O � iA �
s tA svi s•ia1 a
ra +�•� ° °
A
N '^ E >0 °v O-W o
•�°° s >% �;u u
i O a1 - •>
r G1
O
W I-O a1
O O ui u
�•' O bA
u O O _O �+ u N .9 G1 w O� p_ >
O i m 3 ; O Wm 3 tO/f O
?� O O 34- V u i
•1 4- O r 3 tw
tA
° O ° �, a ,.,,, ° CL
�� � u � u i .a
>_ O m 0tA
W to to 0 m s u H >
0 0
C
°
E
0
u
%I-"
Is
O
O
GJ
x
O
m
O
r
O
y
u
•N
O
4-+
U
to
M
O
i
Q
O
.V
O=
b)
4.0
O
M
0
3
r
�
�
Q
0
3
�+
O
3
V
O
bJD
O
O
•U
_�
�
Q
4,
ca
U
1A
J
U
CL
p
`O
0
y
O
.O
3
O
•3
—
—
Fa
y
m
00
t
p
-a
s
w
!
Q
O
(
�
bq
Vf
W
M
m
�+
u
H
.�
.O
O
.p
sbJD
O
�
s
•�
i
O
N
(A3
O
ca
GJ
.L
0
O
to
CL3
O
O
S
+�
V
s
�O
�
p
u
V
_
�+
O
O
V
GJ
p
Q
�+
�
H
i
+-+
O
=
�
0+
O
H
�''
=
'�
O
.•.
3
�
O
! 9
O
GJ
O
U
•�
lfl
H
GJ
GJ
cr
W
�+
3
O
i-0
w
H
N
O
�'
U
O
O
o
i
a
5
s
in
U
m
•�
CJ�,'
4.1
N
N
Y
a^JD
Y
.� O�
CL
Y
O�
i /�bJD
L r. M
0
0)
M
L
W
^^
W
M N
H
O TS
W
>
O
4-1
W
'aq 3
m •O
•-
O
t
�:
�
>
GJ
O"
m
-0 O
U
GJ
•>
O O
t/f
•�
c
i
to
i s
m
3 i 0
4- =
H fa
U
to 3
O O
O
o
M
w
W to
W U
M W
E
>c
O 'en
3
X
•u w
O&r "
O
CN
H O
MM
•—
E
V iJ
H•N�
r �:.N
ca
O
3 O
Ho°aM
in GO
0
0
N
N
L S �'d m .0
z o s i LL
O i 0 3 0 s 3
Os +j
O O
E C 4- O
Cu
•N _O Z p 0 0 O
W S ,>_
C
W � C S
Q 0 0 •bA i �•+ bA C
XW O Vl •�?�
�� N •O O . N .N O C
O C V i H •N O O
z ♦+OS10 C_ o Vls
OO �+ O p L.V _ O
Un N N S i� O C i
.�^ O u C O i •4 O
GJ to u C �+CL
i•+ C W
O
W
�
c c
N u 0 m N N O _O
N p N W C N O V O
O i
O s O
mV O H -0
O
M
N
u
m
O
un
O
a
o
°
O
t
a
cn
�
a,
'u
GJ
3
GJ
m
ca
Z
i
L
oa
tA
O:Lj
4-J
O
tA
•�
'aA
°
' !aA
ca
V
L
_
W
0
W
�
�a°,
o
°
E
a
a
O
o
+�
°
°
°_
'aro
°
O
°
3
°
N
u
=
'.'•'
c
°
c
u°
M
W
°
'i
�
>,
o
to
to
O
i
Z+
O
I
O
tj
.-
r
0
O
p
�
O
>,
i
�
O
H
=
=
Q
O
�O
Q
°
4
a
Oa
m
`"
i
°
°
V
°tA
'�
'>
GJ
_
E
�
~
'tn
O
O
DC
�
GJ
in
W
a
01
J
=
W
o
�
A ,
`W
/_
i
>
z
CA•u
.�
<
i
O
<txo
O
O
�
O
N
N
p
i
o
�_
z
W
W
O
E�
�+
i
GJ
-
5A)
�
>
�
O
E
E
3
CL
V.9:baN
i
CL
3
C
W
�'
-
u
a
.=
.i
H
2
by, Nature
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Jenna Fentie, Legislative Services
Coordinator
DATE: June 23, 2022
SUBJECT: Council Chamber Renovations and
September Meeting Date(s)
THAT the report titled "Council Chamber Renovations" from the Legislative Services
Coordinator, dated June 23, 2022, be received and filed for information; and
THAT Elgin County Council consent to a change in the Council Meeting schedule for
the first meeting in September from September 13, 2022 to September 14, 2022 at 9:00
a.m. with public notice issued; and
THAT public notice be given advising of a change in location for all Council and Land
Division Committee meetings for all meetings scheduled in July, August and September
2022.
INTRODUCTION:
The purpose of this report is to provide Council with information regarding a change in
location for its meetings in July, August and September 2022 while the Council
Chambers are being renovated and seek Council's consent to change date of the first
meeting in September from the 13t" (Tuesday) to the 14t" (Wednesday) morning at 9:00
a.m.
It is anticipated that all Council meetings and Land Division Meetings scheduled for
July, August and September 2022 will be held at the Masonic Centre of Elgin, located at
42703 Fruit Ridge Line, St. Thomas. A change in location for any Committee Meetings
held in the Council Chambers will be determined by the Committee Chairperson.
BACKGROUND:
Council Chamber and front foyer renovations are anticipated to commence in early July
and extend for a 2-3-month period.
1
232
2
FINANCIAL IMPLICATIONS:
The cost to rent the Masonic Centre is $200 (exclusive of HST) per meeting. These
costs can be accommodated within the Council Budget for 2022.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
Public notice will be issued.
CONCLUSION:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
This report seeks Council's consent to change the 2022 Council Meeting schedule from
September 13t" to September 14t", 2022 and provides notice of an alternate location for
Council and Land Division Committee Meetings scheduled for July, August and
September 2022.
All of which is Respectfully Submitted Approved for Submission
Jenna Fentie Julie Gonyou
Legislative Services Coordinator Chief Administrative Officer
1►1cic3
REPORT TO COUNTY COUNCIL
���'� , FROM: Brian Lima, General Manager of
0000
1110,,,
Engineering, Planning & Enterprise /
X�Deputy CAO
by N' W ure Mike Hoogstra, Purchasing Coordinator
DATE: June 20, 2022
SUBJECT: Traffic Signal Modernization —Contract
Award
RECOMMENDATIONS:
THAT the contract for Traffic Signal Modernization be awarded to Fortran Traffic
Systems Inc. for a one-year term; and,
THAT staff be authorized to extend the contract for an additional four (4) one-year
terms, in accordance with section 7.6 of the Procurement Policy, subject to satisfactory
performance during the initial one-year contract term, pricing and budget approval; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
INTRODUCTION:
This report provides details on the Request for Proposal (RFP) for Traffic Signal
Modernization, which includes the supply and delivery of ten (10) new complete Radar
Intersection Detection Systems and ten (10) new Uninterrupted Power Supply (UPS)
Systems to be installed as part of a modernization of the County's traffic signals. The
implementation of this project is scheduled over a five (5) year period, subject to budget
approval. For the first year of the project, the intersections of Sunset Drive (County
Road 4) at John Wise Line (County Road 45) and Sunset Drive (County Road 4) at
Southdale Road (County Road 57) are scheduled for modernization.
DISCUSSION:
Request for Proposal (2022-P19) was published on May 9, 2022, seeking experienced
firms that provide above ground mounted radar or imaging type detection sensor
equipment and UPS systems. The RFP document is appended to this report as
Attachment 1.
1
234
2
Information that was advertised and posted on the County's Bid Portal page
ull1p::2; a ��II��„iiiu ua �.aii..up u� Il�iig:ll u�i�u uglllf a ug III i�
�u a �1� including RFP dates, proposals submitted and a
complete plan takers list is appended to this report as Attachment 2.
The Evaluation Committee (refer to Attachment 3), used a 'Quality Based Selection
Process' utilizing a "two-part submission method" procurement process in which proposals
were received as two separate submissions. The first submission consisting of technical
and qualitative information was opened and evaluated based on the following criteria:
i) Company Overview / Background / Understanding of Project;
ii) System Description, Features, Capabilities;
iii) Sales/Service Support;
iv) Software Agreement;
v) References;
Once the technical proposals were evaluated, the pricing information was unsealed and
evaluated. The firm selected by the Evaluation Committee is Fortran Traffic Systems.
Their proposal was the highest scoring qualified proposal, offered the lowest overall
cost, and thus represented the best complete quality submission.
Fortran Traffic Systems is proposing the Wavetronix Smart Sensor Radar Intersection
Detection Systems in conjunction with APC Traffic Intersection UPS Backup Systems
for providing backup power in the event of a power disruption.
All Proponents that submitted a proposal to the County will be advised of the contract
award and will be offered a debriefing of their individual proposal submission.
FINANCIAL IMPLICATIONS:
The following summary of 2022 projected costs is provided for review and will be
confirmed throughout the project:
Equipment Proposed (Year 1) $ 51,100.00
Installation by Existing Signal Contractor' $ 22,000.00
Net HST (1.76%) $ 1,287.00
Total 2022 Projected Costs $ 74,387.00
Approved 2022 Capital Budget $ 150,000.00
The County's current Traffic Signal Contractor is Guild Electric Limited. This amount is an estimate
for the two intersections identified.
The total overall award amount to Fortran Traffic Systems over the five (5) year term is
estimated to be $295,494.
235
3
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
Council and Municipal staff will be advised of the projects through construction progress
updates.
CONCLUSION:
As detailed above, the Evaluation Committee completed an evaluation and selection
process in accordance with Request for Proposal No. 2022-P19 and subsequently the
proposal submission from Fortran Traffic Systems Inc. was deemed the successful
qualified proponent and is recommended for award.
It is anticipated that the equipment will be installed and operational at these two
intersections this fall.
236
All of which is Respecttully Submitted
Brian Lima
General Manager of Engineering,
Planning & Enterprise / Deputy CAO
Mike Hoogstra
Purchasing Coordinator
Peter Dutchak
Manager of Transportation Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
0
237
j so
TRAFFIC SIGNAL MODERNIZATION
REQUEST FOR PROPOSAL
No. 2022-P19
Proposals shall be received by the Bidding System no later than:
JUNE 2, 2022 @ 3:00 p.m. (local time)
Issue Date: May 9, 2022
238
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
INDEX
DEFINITIONS AND INTERPRETATIONS....................................................................................... 3
SECTION 1.0 - INFORMATION TO PROPONENTS....................................................................... 4
1.1
Introduction and Background........................................................................................ 4
1.2
Proposal Format and Delivery.......................................................................................4
1.3
Designated Official......................................................................................................... 5
1.4
Questions / Inquiries...................................................................................................... 5
1.5
Addenda..........................................................................................................................6
1.6
RFP Schedule.................................................................................................................. 6
1.7
Proponent Communications.......................................................................................... 7
1.8
Proponent Investigations............................................................................................... 7
1.9
Notice of No Response................................................................................................... 7
SECTION 2.0 -TERMS OF REFERENCE........................................................................................ 8
2.1
Introduction....................................................................................................................
8
2.2
Background.....................................................................................................................
8
2.3
General Scope of Work.................................................................................................. 8
2.4
Contract Period...............................................................................................................
8
2.5
Vendor Requirements: ................................................................................................... 9
2.6
Requirements - General Security Certifications........................................................... 9
2.7
Intersection Detection System Specifications............................................................
10
2.8
Uninterruptable Power Supply (UPS) Specifications.....................................................
11
2.9
Warranty and Support.................................................................................................
12
2.10
Software and Service Agreements..............................................................................
12
2.11
Training.........................................................................................................................
13
2.12
Preliminary Project Schedule.......................................................................................
14
2.13
Deliverables..................................................................................................................
14
2.14
Information Provided by the County..........................................................................
15
SECTION 3.0 - PROPOSAL REQUIREMENTS.............................................................................. 16
3.1 Proposal Submissions................................................................................................... 16
3.2 Technical Proposal Submission Requirements (Part 1).............................................. 16
3.3 Financial Submission Requirements - Financial Proposal (Part 2)............................. 17
3.4 Evaluation Process........................................................................................................ 17
3.5 Evaluation Criteria........................................................................................................ 18
3.6 Ratings...........................................................................................................................19
3.7 Presentation and Interview......................................................................................... 20
SECTION 4.0 - GENERAL CONDITIONS...................................................................................... 21
4.1 Rights of the County..................................................................................................... 21
4.2 Conflict of Interest........................................................................................................ 21
4.3 Modified Proposals...................................................................................................... 22
1
239
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
4.4
Disqualification of Proponents....................................................................................
22
4.5
Confidentiality..............................................................................................................
22
4.6
Proposal Assignments..................................................................................................
22
4.7
Purchasing Policy..........................................................................................................
23
4.8
Failure to Perform........................................................................................................
23
4.9
Award and Agreement.................................................................................................
23
4.10
Insurance Requirements..............................................................................................
23
4.11
Indemnification............................................................................................................
24
4.12
WSIB Requirements.....................................................................................................
24
4.13
Compliance with the Accessibility for Ontario with Disabilities Act 2005 ................
24
4.14
Disqualification.............................................................................................................24
4.15
Record and Reputation................................................................................................
25
4.16
Proponent's Costs........................................................................................................
25
4.17
Legal Matters and Rights of the County......................................................................
26
4.18
Human Rights, Harassment and Occupational Health and Safety ............................
27
4.19
Covid-19 Pandemic.......................................................................................................
27
4.20
Clarification...................................................................................................................27
4.21
Supplementary Information........................................................................................
27
4.22
Default / Non-Performance.........................................................................................
28
APPENDIX A - SAMPLE AGREEMENT ......................
Ma9:1010]VNIII:M1►10111*11x401Eel ►11►LYN01to] I'MI R1I10 Its
..................................................... 29
............................................. Attached
K
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
DEFINITIONS AND INTERPRETATIONS
The following definitions apply to the interpretation of the Request for Proposal Documents;
1. "Addenda or Addendum" means such further additions, deletions, modifications or other changes
to any Request for Proposal Documents.
2. "Authorized Person" means;
i. For a Proponent who is an individual or sole proprietor that person.
ii. For a Proponent which is a partnership, any authorized partner of the Proponent.
iii. For a Proponent which is a corporation:
a) any officer of director of the corporation; and
b) any person whose name and signature has been entered on the document
submitted with the Request for Proposal, as having been authorized to participate
in the completion, correction, revision, execution, or withdrawal of the submission,
whether that person is or is not an officer or director.
iv. For a Proponent that is a joint venture, the submission shall be signed by a person for and
on behalf of each joint venture or, if they warrant that they have the authority vested in
them to do so, one person so authorized may sign on behalf of all joint ventures.
3. "Bidding System" means the County's bid portal website operated by bids&tenders'" and posted
as ttps://el incounty. i san ten ers.ca/ o ule/Ten ers/en
4. "County" refers to the Corporation of the County of Elgin.
5. "Designated Official" refers to the Purchasing Coordinator for the County of Elgin.
6. "Proposal" means the Response in the form prescribed by this Request for Proposal Document and
completed and submitted by a Proponent in response to and in compliance with the Request for
Proposal.
7. "Proponent" means the legal entity submitting a proposal.
8. "Request for Proposal (RFP)" means the document issued by the County in response to which
Proponents are invited to submit a proposal that will result in the satisfaction of the County's
objectives in a cost-effective manner.
9. "Successful Proponent" means the Proponent whose proposal has been approved by the County
and who will complete the project as described in this RFP.
10. "Vendor" means the Proponent whose proposal has been approved by the County and who will
complete the project as described in this RFP.
3
241
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
SECTION 1.0 - INFORMATION TO PROPONENTS
1.1 Introduction and Background
The County of Elgin (County) is situated in the heart of southwestern Ontario along the north shore of
Lake Erie and due south of Highway 401 in what can be best described as a rich agricultural zone
complemented by industry. The County is an upper -tier municipality comprised of seven local
municipalities covering an area of 460,000 acres, with a population of approximately 50,000 people. For
more information on the County and the services we provide, visit www®elincounty®ca
The County is seeking proposal submissions (Proposals) from interested, qualified firms (Proponents)
who are capable of undertaking the project for the supply and delivery of ten new complete
Intersection Detection Systems to be installed as part of a modernization of the County's traffic
signals as noted in this Request for Proposal (RFP) documents.
The successful firm will possess the requisite technical skills to deal with the matters to be addressed in
the following tasks and will be required to work directly with County staff, the public and other agencies
in a professional manner. The firm, in addition to technical qualifications, must exhibit skills such as
timeliness, diplomacy, tact, strong communication ability and an understanding of the County.
Further information regarding the scope of work is included in Section 2.0.
1.2 Proposal Format and Delivery
PLPTTROINflC III')II POSAL ;"! i.IVBIV'illl;"! 5101NIS 01YU11, shall be received by the Bidding System. Hardcopy
submissions not permitted.
All Proponents shall have a Bidding System Vendor account with bids&tenders'" and be registered as a
Plan Taker forthis RFP opportunity, which will enable the Proponent to download the Request for Proposal
document, download Addendums, receive email notifications pertaining to this RFP and to submit their
proposal electronically through the Bidding System.
Proponents are cautioned that the timing of their Proposal Submission is based on when the proposal is
RECEIVED by the Bidding System, not when a proposal is submitted, as proposal transmission can be
delayed due to file transfer size, transmission speed, etc.
For the above reasons, it is recommended that sufficient time to complete your proposal submission and
attachment(s) (if applicable) and to resolve any issues that may arise. The closing time and date shall be
determined by the Bidding System's web clock.
Proponents should contact bids&tenders'" support listed below, at least twenty-four (24) hours prior to
the closing time and date, if they encounter any problems. The Bidding System will send a confirmation
email to the Proponent advising that their proposal was submitted successfully. If you do not receive a
confirmation email, contact bids&tenders'" support at support@bi san ten ers.ca.
Late Proposals are not permitted by the Bidding System.
4
242
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
To ensure receipt of the latest information and updates via email regarding this RFP, or if a Proponent has
obtained this RFP document from a third party, the onus is on the Proponent to create a Bidding System
Vendor account and register as a Plan Taker for the RFP opportunity.
Proponents may edit or withdraw their proposal submission prior to the closing time and date. However,
the Proponent is solely responsible to ensure the re -submitted proposal is received by the Bidding System
no later than the stated closing time and date.
The onus unequivocally remains with the Proponent to ensure that the proposal is submitted electronically
prior to the deadline and in accordance with the submission instructions.
The County, its elected officials, employees and agents shall not be responsible for any liabilities, costs,
expenses, loss or damage incurred, sustained or suffered by any Proponent, prior or subsequent to, or by
reason of the acceptance, or non -acceptance by the County of any proposal, or by reason of any delay in
the acceptance of any proposal.
The County shall not be liable for any cost of preparation or presentation of proposals, and all proposals
and accompanying documents submitted by the Proponent become the property of the County and will
not be returned. There will be no payment to Proponents for work related to, and materials supplied in
the preparation, presentation and evaluation of any proposal, nor for the Contract negotiations whether
they are successful or unsuccessful.
1.3 Designated Official
For the purpose of this contract Mike Hoogstra, Purchasing Coordinator for the County is the
"Designated Official" and shall perform the following functions: releasing, recording, and receiving
proposals, recording and checking of submissions; answering queries from perspective proponents,
considering extensions of time, reviewing proposals received, ruling on those not completing meeting
requirements and coordinating the evaluation of the responses.
1.4 Questions / Inquiries
All inquiries regarding this RFP shall be directed through the Bidding System online by clicking on the
"Submit a Question" button for this bid opportunity. Questions submitted through the bidding system
are directed to the Designated Official.
The deadline for submitting questions is May 26, 2022 at 4:30 pm.
If during the period prior to submission of proposals, the County determines, in its sole and unfettered
discretion, that part of the RFP requires formal amendment or clarification, written addenda to this RFP
will be distributed to all registered Proponents.
No clarification requests will be accepted by telephone, fax or in -person meeting. Responses to
clarification requests will be provided to all interested parties. Inquiries must not be directed to other
County employees or elected officials. Directing inquiries to other than the Designated Official may
result in your submission being rejected.
243
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
1.5 Addenda
The County, may at its discretion, amend or supplement the RFP documents by addendum at any time
prior to the closing date. Changes to the RFP documents shall be made by addendum only. Such
changes made by addendum shall be supplementary to and form an integral part of the RFP documents
and should be allowed for in arriving at the total cost. The County will make every effort to issue all
addenda no later than three (3) days prior to the closing date.
Proponents shall acknowledge receipt of any addenda through the Bidding System by checking a box for
each addendum and any applicable attachment.
It is the sole responsibility of the Proponent to have received all Addenda that are issued. Proponents
should check online at ttps://el incounty. i san ten ers.ca/ o ule/Ten ers/en prior to submitting
their proposal and up until the RFP closing time and date in the event additional addenda are issued.
If a Proponent submits their proposal prior to the RFP closing time and date and an addendum has been
issued, the Bidding System shall WITHDRAW the proposal submission and the bid status will change to an
INCOMPLETE STATUS and Withdraw the proposal. The Proponent can view this status change in the "MY
BIDS" section of the Bidding System.
The Proponent is solely responsible to:
• make any required adjustments to their proposal; and
• acknowledge the addenda; and
• Ensure the re -submitted proposal is RECEIVED by the Bidding System no later than the stated RFP
closing time and date.
The Proponent shall not rely on any information or instructions from the County or a County
Representative except the RFP Documents and any addenda issued pursuant to this section.
1.6 RFP Schedule
The RFP process will be governed according to the following schedule. Although every attempt will be
made to meet all dates, the County reserves the right to modify or alter any or all dates at its sole
discretion by notifying all Proponents in writing at the address indicated in the completed RFP submitted
to the County.
Issue RFP: May 9, 2022
Last Date for Questions: May 26, 2022
RFP Close: June 2, 2022 @ 3:00:59 p.m. (local time)
Presentations: June 13 or 15 (if required)
Award of Contract: June 28, 2022 *
*Dates noted above are an approximation only and are subject to change.
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
1.7 Proponent Communications
Each Proponent is solely responsible to ensure that all contact information for the Proponent is accurate
and updated at all times during the RFP process. Proponents may update or revise their contact
information in their Bidding System Vendor account. All correspondence from the County to a
Proponent will be issued through the Bidding System.
1.8 Proponent Investigations
Each Proponent is solely responsible, at its own cost and expense, to carry out its own independent
research, due diligence or to perform any other investigations, including seeking independent advice,
considered necessary by the Proponent to satisfy itself as to all existing conditions affecting the Proposal
for this RFP. The Proponents' obligations set out in this RFP apply irrespective of any background
information provided by the County or information contained in the RFP Documents or in responses to
questions.
The County does not represent or warrant the accuracy or completeness of any information set out in
the RFP Documents or made available to Proponents. The Proponents shall make such independent
assessments as they consider necessary to verify and confirm the accuracy and completeness of all such
information as any use of or reliance by Proponents an any and all such information shall be at the
Proponent's sole risk and without recourse against the County.
1.9 Notice of No Resoonse
If you are unable, or do not wish to provide a proposal, please complete a notice of no response form in
the bidding system. It is important to the County to receive a reply from all Proponents.
245
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
SECTION 2.0 - TERMS OF REFERENCE
2.1 Introduction
The County is seeking proposals from interested, qualified Proponents who are capable of
undertaking the project for the supply and delivery of ten (10) new complete Intersection Detection
Systems to be installed as part of a modernization of the County's traffic signals as noted in the RFP
documents.
2.2 Background
The County is planning to modernize its current signalized intersections. As part of this modernization
the County will be implementing a modern Traffic Detection System. Each system must be able to
detect all intersection approaches. The County will only accept above ground mounted Radar or
imaging type detection sensor equipment.
2.3 General Scope of Work
The scope of work can be generally summarized as the supply of ten (10) new Traffic Detection and
Uninterrupted Power Supply Systems meeting or exceeding the requirements outlined in this RFP.
This shall include supply and delivery of all required materials, providing installation training and
support for the County's contractor, and support and training for County staff.
2.4 Contract Period
The implementation of the traffic signal modernization is scheduled over a period of five (5) years.
The County may accelerate or decelerate implementation based on initial install success, budget
availability and vendor performance.
The initial term of the contract will be for a period of one (1) year with an option for renewal for a
further four (4) additional one (1) year periods at the absolute sole discretion of the County. In
determining whether to renew the contract, the County will consider the following, but not be limited to
price, service, performance and quality of workmanship.
For the duration of the contract and option year periods, the County will review and consider requests
for upward and downward price adjustments from the contracted vendor. Requests for price
adjustments must include supporting documentation justifying a price adjustment, any change requests
must be approved by the Purchasing Coordinator and General Manager of Engineering, Planning and
Enterprise / Deputy CAC.
8
246
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
2.5 Vendor Requirements:
Proponents submitting a proposal must be capable of meeting the following requirements:
Have a minimum of three (3) years supplying Intersection Detection Systems and parts to
agencies/municipalities similar to Elgin County preferably within the province of Ontario.
Be the direct manufacturer or authorized dealer of the products supplied.
c. Comply with the security requirements as detailed in Section 2.6.
d. Provide specifications sheets for all supplied materials/equipment.
e. Ensure all warranties and supports for the systems are fulfilled in accordance with the
requirements of this RFP.
f. Ensure all software and servicing agreements are completed in accordance with the
requirements of this RFP.
g. Ensure all training is completed in accordance with the requirements of this RFP.
h. Coordinate with the County departments and contractor as required to fulfill the requirements
of this RFP.
Fulfill all requirements as specified in this RFP.
2.6 Requirements — General Security Certifications
a) Applications
For any in -scope applications (including but not limited to device firmware and management
interfaces, and central management portals), provide and maintain independent validation by
a reputable application security assessor of implementation of OWASP ASVS v4.0.2.x Level 3
or higher application security controls. Any exceptions to controls, or acceptance of an
alternative control framework (and exceptions thereto), must be managed and approved by
County of Elgin Information Technology Services.
Ensure that re -validation is performed every three (3) years, at a minimum, or upon any
significant changes to website / application functionality.
b) Infrastructure Environments
For any in -scope infrastructure environments (including but not limited to central
management portals, and networks), provide and maintain independent validation by a
reputable application security assessor of implementation of relevant CIS version 8 security
controls for development, test, QA, and production environments. Any exceptions to CIS
controls, or acceptance of an alternative control framework (and exceptions thereto), must be
managed and approved by County of Elgin Information Technology Services.
Ensure that re -validation is performed every three (3) years, at a minimum, or upon any
significant changes to website/application functionality.
247
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
c) Alternative Certification Frameworks
Alternative certification frameworks may be presented in lieu of these, for example ISACA SOC
II Type 2 reports for services and/or Common Criteria certification for device security. ITS will
consider any such certifications in scoping the security and risk assessment of shortlisted
solutions.
2.7 Intersection Detection System Specifications
a) Technical
Each complete intersection detection system shall as a minimum consist of the following:
1. Sufficient number of above -ground sensors to detect and count vehicles as in
typical traffic zones. Systems with additional zones/capabilities of coverage that
surpass the minimums established in this request will be reflected in the scoring
as listed in Section 3.6.
2. Traffic cabinet mounting rack compatible with current County Traffic
Cabinets. (See Appendix B)
3. Complete system mounting hardware kit to be mounted on traffic signal pole arms
including brackets, junction boxes, and required length of manufacturer recommended
communication cable with appropriate connectors.
4. Appropriate power supply connections.
5. All other manufacturer equipment and materials that constitutes a complete system.
b) Physical
Each complete intersection detection system shall be physically compliant with the following:
1. A wired, above -ground Radar or Image system capable of being mounted on standard
traffic signal pole or signal arms (i.e. wireless and/or in -ground sensors will not be
accepted), Wi-Fi enabled sensors must have option to block or disable Wi-Fi feature
permanently.
2. All equipment to comply NEMA TS-2 (2003) standard including operating conditions,
temperature ranges of -34°C to +70°C, vibrational tolerance, have Ingress Protection (IP)
rating of at least IP66, etc.; and
3. System sensors must operate in various weather conditions including but not limited to
fog, rain, drifting snow, and have capabilities to melt snow buildup on the sensor.
4. Federal Communications Commission (FCC), Parts 15.245 and 15.249 or equivalentand
not cause harmful interference.
10
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
c) System Requirements - General
The intersection detection system shall meet or exceed the following minimum requirements:
1. 3D object tracking capabilities of multiple vehicles on multiple lanes tracking a minimum
of 150 objects simultaneously.
2. Minimum stop bar detection distance 5m.
3. Minimum advanced detection distance 100m.
4. Ability to detect stop bar and advanced objects.
5. Ability to detect a minimum of four (4) lanes of traffic per sensor.
6. Ability to measure vehicle speed.
7. Minimum vehicle counting and detection accuracy of 95%.
8. Ability to classify vehicles using standard classification definitions with a minimum
accuracy of 80%.
6. Ability to provide summarized collected data including but not limited to vehicle count,
type, movement in a downloadable spread sheet format. Capability to provide pedestrian
and bicycle counts would be considered desirable but not necessary.
7. Video capabilities, although not necessary, would be considered a desirable component.
Ability to provide this function may result in an improved technical score.
8. Additional features such as pedestrian detection, bicycle detection, pedestrian safety
features etc., would all be bonus features and based on the scoring team's judgement
may add to a proponent's technical score.
2.8 Uninterruptable Power Supply (UPS) Specifications
1. Uninterruptable Power Supply System shall meet the OPSS.MUNI 2475 Material
Specification for Uninterruptable Power Supply Systems for LED Traffic Signals except
where amended below:
Replace Paragraph 6 of Section 2475.05 Materials Subsection 2475.05.01 General
When installed at a traffic signal using LED signal lamps, the UPS system shall be capable
of maintaining full signal display operation for a minimum of 12 hours after which it shall
be capable of maintaining a flashing signal display for a further 6 hours minimum.
2. It is to be assumed that UPS will need to be pad mounted.
3. As mentioned in the technical specifications for the Traffic Detection System, when
activated the UPS and or accompanying control software shall send a message (SMS or
email) to the County's Manager of Transportation and the County's Maintenance
Contractor alerting them of the loss of power.
11
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
4. It would be considered desirable for Uninterruptable Power Supply (UPS), to send an
automated message to the County's Manager of Transportation and the County's
Maintenance Contractor when the UPS is engaged and normal power supply has been
interrupted.
2.9 Warranty and Support
The Vendor shall be the warrantor of all system components, notwithstanding any
manufacturer's warranties whether written or implied for a five (5) year term commencingon
the supplied equipment delivery date.
The warranty shall cover any defects, failures, or malfunctions in materials and workmanship
for all system components.
The Vendor shall provide details on maintenance program best practices and care as partof
Training.
The Vendor shall include all upgrades of the software, firmware, and patches that areoffered
by the hardware/software provider during the warranty term.
Updates shall be provided electronically (e.g. website, FTP, etc.) and delivered to the County
within two (2) weeks of being released.
Upon notification by the County, the Vendor shall arrange for shipping or pick-up of the
defective equipment within three (3) working days and return swapped -out equipment for
warranty replacement and provide a written report as to the cause of any failure. Any system
component returned for warranty replacement shall be repaired or replaced and returned to
the County within 10 calendar days (i.e. 2-weeks).
There shall be no repair cost applied to the County for warranted equipment over the
warranty period, unless there is reasonable evidence of damage due to misuse, negligence,
improper operation or handling, or willful attack. This shall include all equipment, software,
and services performed by the Vendor or any of their sub -contractors.
2.10 Software and Service Agreements
a) Software Agreement
The Vendor (or Hardware/Software Manufacturer, as applicable) shall sign proper software
agreements with the County that will include a warranty that the system is legally protected in
terms of intellectual property, patents and uses rights, and that the sufficient information (i.e.
system documentation, manuals, etc.) are accessible to the County in order to ensure the
12
250
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
continuing operation of the system in case of a default by the Vendor. All contracts and
agreements shall be reviewed and approved by the County to verify that its interests are
covered and protected. The County reserves the right to make changes to agreements, as
appropriate.
b) Software User License Agreement
The agreement shall release the County from any liability to the Vendor, third -party, or
other persons in any dispute regarding patents, intellectual property, etc.; furthermore, the
Vendor will defend, indemnify, and hold harmless based upon an alleged infringement of, or
violation of any intellectual property rights, such as trade secrets, trademarks, or copyrights
and relating to, caused by, or arising out of these agreements.
The agreements shall include all the necessary clauses that would give the County the
following rights:
- The access and the rights to use the original software, upgrades, and all enhancements
made to the software during the duration of the warranty period without the need to
pay any additional fees.
- The access and the rights to use the software, upgrades and all enhancements made to
the software, during the duration of the warranty period without need to negotiate any
additional agreements.
2.11 Training
The Vendor shall provide a total of twenty-four (24) hours of hands-on technical training for
County Staff and/or Maintenance Contractors related to intersection detection system
installation, calibration, testing and troubleshooting.
The Vendor shall train the on programming, testing, calibration, installation, and maintenance
of the equipment to ensure optimal use.
The Vendor shall ensure that on -site technical support staff shall attend training sessions to
answer questions.
Ensure that appropriate COVID-19 safety protocol and County policies are observed during on -
site training sessions.
Practical training on equipment should occupy a significant portion of all training classes. The
training presentations and material should be provided in English in both digital format (i.e.
PDF) and hard copy.
13
251
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
Training Manuals shall be provided for each training participant at each session.
The Vendor training shall cover system and equipment familiarization.
User Manuals shall be provided for all major intersection detection system components.
The Vendor shall provide training curricula to the County for review a minimum 10 business
days prior to commencement of training.
The Vendor shall submit the training curricula, presentations, and materials for review and
approval by the County. No training shall commence until these items have been approved by
the County.
2.12 Preliminary Project Schedule
The anticipated project schedule will be as follows:
➢ Summer 2022 -Supply and Deliver Traffic Detection and UPS Systems for the Intersections of
Sunset Drive (County Road 4) at John Wise Line (County Road 45) and Sunset Drive (County
Road 4) at Southdale Road (County Road 57).
➢ Spring 2023 — Supply and Deliver Traffic Detection and UPS Systems for the Intersections of
Wellington Road (County Road 25) at Ron McNeil Line (County Road 52) and Plank Road
(County Road 19) at Calton Line (County Road 45).
➢ Spring 2024 — Supply and Deliver Traffic Detection and UPS Systems for the Intersections of
Highbury Avenue (County Road 30) at Ron McNeil Line (County Road 52) and Highbury
Avenue (County Road 30) at Ferguson Line (County Road 48).
➢ Spring 2025 — Supply and Deliver Traffic Detection and UPS Systems for the Intersections of
John Street (County Road 73) at Beech Street (County Road 53) and John Street (County Road
73) and Progress Drive.
➢ Spring 2026 — Supply and Deliver Traffic Detection and UPS Systems for the Intersections of
Colborne Street (County Road 4) at Joseph Street (County Road 23) and Talbot Line (County
Road 3) and Iona Road (County Road 14).
2.13 Deliverables
The deliverables for this project are summarized below:
➢ 10 new complete Intersection Detection Systems (Assume 2 per year for 5 years)
➢ 10 new Traffic Detection and Uninterrupted Power Supply Systems (Assume 2 per year for 5
years)
➢ Training and Support as described in this RFP
14
PM
ALlac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
➢ All warranty and specification materials required as stipulated in this RFP
2.14 Information Provided by the County
The County will supply the following items:
➢ Existing Equipment List/Inventory
15
P"I
ALlac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
SECTION 3.0 - PROPOSAL REQUIREMENTS
3.1 Proposal Submissions
ELECTROINflC III'')II POSIII.. ;"! i.IVB1V lll;"! 5i0iYS 01YU11, shall be received by the Bidding System.
Hardcopy submissions not permitted.
Failure to include the submission requirements may result in your proposal being disqualified.
In addition to uploading the technical proposal and financial proposal submissions to the bidding system,
Proponents may also upload an optional document under the Additional Document (optional) section.
3.2 Technical Proposal Submission Requirements (Part 1)
Proponents shall upload a PDF Technical Proposal Submission to the Bidding System.
The technical proposal submission shall be no longer than fifteen (15) single sided pages (Arial 12 font
or equivalent), excluding the Curricula Vitae. The submission should include all of the information listed
in this Technical Proposal Requirements section.
Each response should clearly identify the section of this RFP to which it is responding (by number and
heading). The Proponent should provide information of sufficient scope and depth to demonstrate the
ability of the Proponent to deliver the equipment, support and services described in this RFP.
Information submitted is subject to verification, and further pertinent information may be obtained
from references.
a) Section 1: Company Overview/Background Understanding
A narrative demonstrating the firm's understanding of the full scope of services, reasons why the
Proponent is interested in taking on this project and its familiarity with the County of Elgin.
The narrative shall also include the number of years the manufacturer/dealer has been supplying
the proposed equipment and other traffic detection systems within Canada.
b) Section 2: System Description
Provided a detailed description of the proponents Traffic Detection System and Uninterrupted
Power Supply, including the systems features, functions and operations, that meet or exceed the
requirements set out in the Request for Proposal. It is the Proponent's responsibility to explain
their product/services as meeting or exceeding the requirements, and why it is appropriate for
the County to implement its Traffic Signal Modernization.
Proposals will be assessed according to how well they assure the County's success to the RFP
requirements. The detail and clarity of the Proposal will be considered indicative of the
Proponents expertise and competence.
16
254
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
c) Section 3: System Support
A narrative demonstrating the firm's proposed plan to provide training for County Staff and
Maintenance Contractor. To provide onsite installation support and continued support for system
implementation and operation for the length of the project schedule plus one year of operation.
d) Section 4: Software Agreements
The Proponent shall provide service level and software agreements as part of their proposal
submission that meet the requirements as stated in Section 2.10. The agreement(s) shall be
uploaded as part of the proposal submission under the document upload titled "Software
Agreements".
e) Section 5: Client References
Provide at least three (3) references the County may contact. References should be from sources
of similar project experience relevant to the requirements of this project and include projects
where various timelines and schedules were managed simultaneously and the timeline and
budget were met to deliver a successful project. Where the budget and timeline were not met,
include details regarding the challenges faced and the workarounds utilized in order to complete
the project
3.3 Financial Submission Requirements - Financial Proposal (Part 2)
Proponents shall upload a PDF Financial Proposal Submission to the Bidding System.
Provide a comprehensive budget breakdown of all costs of the contract in Canadian dollars that covers:
• Equipment detail and pricing;
• Software costs including implementation, training and any fees;
• Detail any licensing fees and the license fee structure;
• Pricing shall be firm for the first year of the contract. Proponents shall detail any cost
guarantees for the potential five-year term.
The proposal must clearly state which services are not included in your financial pricing submission.
Provide any price clarifications in your financial proposal submission.
3.4 Evaluation Process
This is a multi -stage evaluation process that considers both the qualifications of the Proponent and price.
Phase I: Technical Proposal
Phase I of this RFP requires that Proponents respond to the Technical Proposal
Requirements listed in section 3.2.
During this phase of the evaluation process, submissions will be reviewed and evaluated
by an evaluation committee through a consensus method based on the evaluation criteria
set out in section 3.5.
17
0&1
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
The disclosure of the allocated weightings for each category/criteria is provided to assist
Proponents in preparing a submission that best meets the requirements of the County.
Phase II: Financial Proposal
Phase II of this RFP requires that Proponents respond to the Financial Submission
Requirements listed in section 3.3. Pricing will be calculated according to the example
provided in section 3.6.
Each proposal will be evaluated on its clarity and the demonstrated understanding of the Project
requirements, the services proposed and timeframes, as well as the proponent's experience and the
anticipated benefit to Elgin County. A short list of firms may be created for purposes of an interview or
presentation, should this be required. Proponents may be contacted to explain or clarify their proposals;
however, they will not be permitted to alter information as submitted.
An Evaluation Committee has been created with members of the Engineering & Purchasing Departments.
Proposals will be evaluated on the basis of all information provided by the Proponent. Each proposal will
be reviewed to determine if the proposal is responsive to the submission requirements outlined in the
RFP. Failure to comply with these requirements may deem the proposal non -responsive.
Selection of a proposal will be based on (but not solely limited to) the following criteria and any other
relevant information provided by the Proponent at the time of submission as well as any additional
information provided during subsequent meetings with the Proponent.
In recognition of the importance of the procedure by which a Proponent may be selected, the following
criterion outlines the primary considerations to be used in the evaluation and consequent awarding of
this project (not in any order). The County reserves the right to evaluate and rank each submission using
criterion noted. Actual scores will be confidential.
The County reserves the right to request confidential references for any of the proponent's projects
listed, as well as any of the proponent's other projects, and factor the ratings from all references,
whether completed or in progress.
3.5 Evaluation Criteria
Submissions will be evaluated by an evaluation committee based on the following categories. The
disclosure of the allocated weightings for each category is provided to assist in preparing a proposal that
best meets the requirements of the County.
By responding to this RFP, Proponents agree to accept the decision of the evaluation committee as
final. Proposals will be evaluated based on the following weighted evaluation factors:
Rated Criteria
Maximum Weight
Points
I"°PPI°°°IIIIVIIPA III)I°WPOSAlll..
81,11I Ill:)OIIIINI I
18
256
ALlac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
Section 1: Company Overview/Background Understanding
Demonstrates a thorough understanding of the project objective, scope and
background. Meets or exceeds the supplier experience requirements.
20
Section 2: System Description
Cleary explains the proposed systems capabilities, features, functions and
operation, and how the proposed system meets or exceeds the requirements
of the RFP.
40
Section 3: System Support
Provides a clear explanation of support and training to be provided that
ensures a smooth implementation of system.
15
Section 4: Software Agreement
Meets or exceeds the requirements specified in Section 2.10.
5
References
Pass/Fail
:iIIIMAINJCiAL Ill)II POSAL
� (l) Ill:)WllM I
Fees / Pricing/Total Overall Cost
20 points
i"°OTAL 0I.,Il1 V11III.,IIiLAI""IINE Ill:)MlM..i..S
:111)(1) Ill:)MllM I
3.6 Ratings
The following table describes the characteristics attributable to particular scores between 0-10.
0
Unacceptable
Did not submit information
1-2
Very
Very poor to unsatisfactory
Unsatisfactory
3
Unsatisfactory
Minimally addresses some, but not all of the requirement of the criteria.
Lacking in critical areas
4
Somewhat
Addresses most of the requirements of the criteria to the minimum
Unsatisfactory
acceptable level. Lacking in critical areas.
Somewhat
Addresses most, but not all, of the requirements of the criteria to the
5
Satisfactory
minimum acceptable level. May be lacking in some areas that are not
critical.
6
Satisfactory
Adequately meets most of the requirements of the criteria. May be
lacking in some areas that are not critical.
7
Good
Meets all requirements of the criteria.
8
Very Good
Somewhat exceeds the requirements of the criteria.
9
Excellent
Exceeds the requirements of the criteria in ways that are beneficial.
19
P�*A
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
10 Outstanding Proposal exceeds the requirements of the criteria in superlative ways /
very desirable.
The lowest cost proposed shall be awarded the full amount of points available for the fee portion of the
evaluation. All higher proposals shall be awarded points, rounded to the closest full point for the cost
portion of the evaluation by the following:
Lowest Cost _ Proposed Cost x Maximum Points = Total Cost Points.
It should be emphasized that pricing/cost is only one of the factors being considered in determining the
successful Proponent.
In submitting a proposal, the Proponent acknowledges the County's right to accept other than the lowest
priced proposal and expressly waives all rights for damages or redress as may exist in common law
stemming from the County's decision to accept a proposal which is not the lowest price proposal, if it is
deemed to be in the County's best interest to do so.
All qualified proposal submissions will be reviewed and evaluated. Additional information may be
requested if necessary.
Only the proposal response and Curricula Vitae requested will be evaluated. Proponents must include all
relevant information in the required page limit restriction identified in section 3.2.
3.7 Presentation and Interview
The County may have the two highest scoring Proponents provide additional insight into the Proponent's
ability to meet the requirements to the Evaluation Committee. The County reserves the right to invite
more or fewer than two Proponents based on the scoring results.
Presentations will be conducted via a web meeting. Presentations shall follow this general format:
➢ Introduction of Proponents Project Team (5 minutes)
➢ Proponent Presentation of the Proposal (45 minutes)
➢ Question and Answer Session (10 minutes)
The Proponents will be notified of the final format and exact date and time for presentations in advance.
For the presentation portion of the evaluation (if required), the County will be using the rating criteria
shown below and will evaluate each short-listed Proponent only.
Presentation Criteria and Weighting (Second Stage if required):
Criteria Category Weighted Points
Presentation 25
The score from the evaluations and the presentation will be combined to determine an overall score.
20
P4�:3
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
SECTION 4.0 - GENERAL CONDITIONS
4.1 Rights of the County
The County is not liable for any costs incurred by the Proponent in the preparation of their response to
the RFP or selection interviews, if required. Furthermore, the County shall not be responsible for any
liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Proponent, prior or
subsequent to, or by reason of the acceptance, or non -acceptance by the County of any proposal or by
reason of any delay in the award of the contract.
The County reserves the right to accept any proposal, in whole or in part, that it feels most fully meets
the selection criteria. Therefore, the lowest cost proposal, or any proposal may not necessarily be
accepted. County staff shall evaluate all compliant proposals received by the closing time and make
evaluations and recommendations for acceptance.
The County reserves the right to request specific requirements not adequately covered in their initial
submission and clarify information contained in the Request for Proposal.
The County reserves the right to modify any and all requirements stated in the Request for Proposal at
any time prior to the possible awarding of the contract.
The County reserves the right to cancel this Request for Proposal at any time, without penalty or cost to
the County. This Request for Proposal should not be considered a commitment by the County to enter
into any contract.
The County reserves the right to enter into negotiations with the selected Proponent. If these
negotiations are not successfully concluded, the County reserves the right to begin negotiations with the
next selected Proponent.
Proposals shall remain open and subject to acceptance for a period of ninety (90) days from closing date.
In the event of any disagreement between the County and the Proponent regarding the interpretation of
the provisions of the Request for Proposal, the Director of Financial Services or an individual acting in
that capacity, shall make the final determination as to interpretation.
No proposal shall be accepted from any person or Proponent who, has a claim or has instituted a legal
proceeding against the County or against whom the County has a claim or has instituted a legal
proceeding, without the prior approval of County Council. This applies whether the legal proceeding is
related or unrelated to the subject matter of this RFP.
4.2 Conflict of Interest
The Proponent declares that no person, firm or corporation with whom or which the Proponent has an
interest, has any interest in this RFP or in the proposed contract for which this proposal is made.
21
259
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
The Proponent further declares that no member of the Council of the County and no officer or employee
of the County will become interested directly or indirectly as a contracting party, partner, shareholder,
surety, or otherwise in or in the performance of the Contract or in the supplies, work or business to
which it relates, or in any portion of the profits thereof, or in any of the money to be derived there from.
Should the Proponent feel that a conflict of interest or potential conflict of interest exists; the Proponent
must disclose this information to the County prior to the submission of a proposal. The County may, at
its discretion, delay any evaluation or award until the matter is resolved to the County's satisfaction. The
County may allow a conflict of interest or potential conflict of interest to exist if it is satisfied that there
are adequate safeguards in place and if the County determines that it is in its best interests to do so.
The County reserves the right to disqualify a proposal where the County believes a conflict of interest or
potential conflict of interest exists.
4.3 Modified Proposals
In the event that a preferred proposal does not entirely meet the requirements of the County, the
County reserves the right to enter into negotiations with the selected Proponent, to arrive at a mutually
satisfactory arrangement and to make any modifications to the proposal as are in the best interests of
the County.
4.4 Disqualification of Proponents
More than one Proposal from an individual firm, partnership, corporation or association under the same
or different names will not be considered. A Proponent shall not discuss or communicate, directly or
indirectly with any other Proponent, any information whatsoever regarding the preparation of its own
Proposal or the Proposal of the other Proponent. Proponents shall prepare and submit Proposals
independently and without any connection, knowledge, comparison of information or arrangement,
direct or indirect with any other Proponent. Collusion between Proponents will be sufficient for rejection
of any Proposals so affected.
4.5 Confidentiality
The proposal must not be restricted by any statement, covering letter or alteration by the Proponent in
respect of confidential or proprietary information. The County will treat all proposals as confidential. The
County will comply with the Municipal Freedom of Information and Protection of Privacy Act, and its
retention by-law pursuant to the Municipal Act, in respect of all proposals. All Public Reports approved
by the Council of the County will become public information.
4.6 Proposal Assignments
The successful Proponent will not be permitted to assign or transfer any portion of the proposal as
submitted or the subsequent agreement without prior written approval from the County.
22
260
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
4.7 Purchasing Policy
Submissions will be solicited, received, evaluated, accepted and processed in accordance with the
County's Purchasing Policy as amended from time to time. In submitting a proposal in response to this
RFP, the Proponent agrees and acknowledges that it has read and will be bound by the terms and
conditions of the County's Purchasing Policy. The Purchasing Policy can be viewed on the County's
website, www®elincounty®ca
4.8 Failure to Perform
Failure to comply with all terms and conditions of this proposal, and failure to supply all documentation,
as required herein, shall be just cause for cancellation of the award. The County shall then have the right
to award this contract to any other Proponent or to re -issue this RFP.
4.9 Award and Agreement
The Proponent that fully meets the requirements and scores the highest based on the evaluation criteria,
will be recommended for award. Once the award is made and approved by the County or County
Council, the report recommending such award including the total cost of the awarded project shall be a
matter of public record, unless otherwise determined by Council.
A written agreement, prepared by the County shall be executed by the County and the successful
Proponent. The complete proposal package submitted by the successful proponent, together with the
entire Request for Proposal documents prepared by the County of Elgin, shall form part of the
Agreement (see attached sample of agreement in Appendix A). This agreement is additional to the
software agreement noted in the Terms of Reference.
4.10 Insurance Requirements
Any agreement resulting from this RFP will contain the following insurance requirements:
a) Comprehensive general liability insurance including bodily injury, property damage liability,
personal injury liability, completed operations liability, blanket contractual liability, non -owned
automobile and shall contain a severability of interest and cross liability clause to a limit of no less
than five million ($5,000,000) dollars in respect to any one occurrence. The above -mentioned
policy shall be endorsed to include the County of Elgin as an Additional Insured.
b) Standard OAP 1 Automobile liability policy in the amount of two million ($2,000,000) dollars.
c) The aforementioned policies of insurance shall contain or shall be subject to the following terms
and conditions:
➢ be written with an insurer licensed to do business in Ontario;
➢ be non-contributing with, and will apply only as primary and not excess to any other
insurance or self-insurance available to Elgin County;
➢ contain an undertaking by the insurer to notify the County in writing not less than sixty (60)
days before any material change in risk or cancellation of coverage.
23
261
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
➢ any deductible amounts shall be borne by the Proponent.
➢ Prior to the execution of the Agreement and within fifteen (15) business days of the
placement, renewal, amendment, or extension of all or any part of the insurance, the
Proponent shall promptly provide Elgin County with confirmation of coverage insurance and,
if required, a certified true copy(s) of the policy(s) certified by an authorized representative
of the insurer together with copies of any amending endorsements applicable to the
Agreement.
4.11 Indemnification
The successful Proponent shall indemnify and hold harmless the County of Elgin, its officers, County
Council, Employees and volunteers from and against any liabilities, claims, expenses, demands, loss, cost,
damages, suits or proceedings by whomsoever made, directly or indirectly arising directly or indirectly by
reason of a requirements of this agreement save and except for damage caused by the negligence of the
County or their employees.
4.12 WSIB Requirements
The successful Proponent shall furnish a WSIB Clearance Certificate rp for to commencement of work and
agrees to maintain their WSIB account in good standing throughout the contract period.
If the successful Proponent is a self-employed individual, partner or executive officer who does not pay
WSIB premium and is recognized by WSIB as an "independent operator" a letter from WSIB
acknowledging independent contractor status and confirming that WSIB coverage is not required must
be provided to the County of Elgin prior to commencement of work.
4.13 Compliance with the Accessibility for Ontario with Disabilities Act 2005
The Proponent shall ensure that all its employees and agents receive training regarding the requirements
as outlined in the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11) as well as
the Ontario Human Rights Code. The Proponent is responsible to ensure that all of its employees,
volunteers and others for which the Proponent is responsible are adequately trained.
In accordance with the Accessibility for Ontarians with Disabilities Act, 20051ntegrated Accessibility
Standards Regulation (Ontario Regulation 191111), the County requires content created for the
municipality that is to be posted on our website to be provided in a format which is compliant with
WCAG 2.0 Level AA requirements. As required under Section 14 of the regulation, any content published
on our website after January 1, 2012 needs to be compliant with the WCAG requirements by the
timelines set out in the Regulation. It is the successful Proponent's responsibility to produce the required
documents in an accessible format
4.14 Disqualification
The County may, in its sole discretion, disqualify a proposal or cancel its decision to make an award under
this RFP, at any time prior to the execution of the Agreement by the county, if,
24
262
ALlac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
➢ the Proponent fails to cooperate in any attempt by the County to verify any information provided
by the Proponent in its proposal;
➢ the Proponent contravenes one proposal per Person or Entity;
➢ the Proponent fails to comply with the laws of Ontario or of Canada, as applicable;
➢ the Proposal contains false or misleading information;
➢ the Proposal, in the opinion of the County, reveals a material conflict of interest;
➢ the Proponent misrepresents any information contained in its proposal.
4.15 Record and Reputation
Without limiting or restricting any other right or privilege of the County and regardless of whether or not
a proposal or a Proponent otherwise satisfies the requirements of this RFP, the County may disqualify
any proposal from any Proponent, where;
➢ In the opinion of the County Solicitor or the Purchasing Coordinator for the County, the
commercial relationship between the Corporation of the County of Elgin and the Proponent has
been impaired by the prior and/or current act(s) or omission(s) of each Proponent, including but
not limited to:
a) Litigation with the County;
b) The failure of the Proponent to pay, in full, all outstanding accounts due to the County by the
Proponent after the County has made demand for payment;
c) The refusal to follow reasonable directions of the County or to cure a default under a
contract with the County as and when required by the County or it's representatives;
d) The Proponent has previously refused to enter into an Agreement with the County after the
Proponent's proposal was accepted by the County;
e) The Proponent has previously refused to perform or to complete performance of contracted
work with the County after the Proponent was awarded the contract;
f) Act(s) or omission(s) of the Proponent has resulted in a claim by the County under a bid
bond, a performance bond, a warranty bond or any other security required to be submitted
by the Proponent on an RFP within the previous five years.
➢ In the opinion of County Council or the Chief Administrative Officer, or their designate, there are
reasonable grounds to believe that it would not be in the best interests of the County to enter
into an Agreement with the Proponent, for reasons including but not limited to the conviction or
finding of liability of or against the Proponent or its officers or directors and any associated
entities under any taxation legislation in Canada, any criminal or civil law relating to fraud, theft,
extortion, threatening, influence peddling and fraudulent misrepresentation, the Environmental
Protection Act or corresponding legislation in other jurisdictions, any law regarding occupational
health or safety or the Securities Act or related legislation.
4.16 Proponent's Costs
The Proponent shall bear all costs and expenses incurred by the Proponent relating to any aspect of its
participation in this RFP process, including all costs and expenses related to the Proponent's involvement
in;
25
263
ALlac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
➢ the preparation, presentation and submission of its proposal;
➢ the Proponent's attendance at the Proponent's meeting;
➢ due diligence and information gathering processes;
➢ site visits and interviews;
➢ preparation of responses to questions or requests for clarification from the County;
➢ preparation of the Proponent's own questions during the clarification process; and,
➢ agreement discussions.
The County is not liable to pay such costs and expenses or to reimburse or compensate a Proponent
under any circumstances, regardless of the conduct or outcome of the RFP Process, including the
rejection of all proposals or the cancellation of the RFP, and including any negligence of the County in the
conduct of the RFP process.
4.17 Legal Matters and Rights of the County
This RFP is not an offer to enter into either a bidding contract (often referred to as "Contract A") or a
contract to carry out the project (often referred to as "Contract B"). Neither this RFP nor the submission
of a proposal by a Proponent shall create any contractual rights or obligations whatsoever on either the
Proponent or the County.
The County may at its sole discretion change or discontinue this RFP process at any time whatsoever.
The County may in its sole discretion enter into negotiations with any person, whether or not that person
is a Proponent or a Short -Listed Proponent with respect to the work that is the subject of this RFP.
The County may at its sole discretion decline to evaluate any proposal that in the County's opinion is
incomplete, obscure or does not contain sufficient information to carry out a reasonable evaluation.
Without limiting the generality of the RFP, the County may at its sole discretion and at any time during
the RFP process;
➢ reject any or all of the Proposals;
➢ accept any Proposal;
➢ if only one Proposal is received, elect to accept or reject it;
➢ elect not to proceed with the RFP;
➢ alter the timetable, the RFP process or any other aspect of this RFP; and
➢ cancel this RFP and subsequently advertise or call for new Proposals for the subject matter of this
RFP.
In addition to and notwithstanding any other term of this RFP, the County shall not be liable for any
damages resulting from any claim or cause of action, whether based upon an action or claim in contract,
warranty, equity negligence, intended conduct or otherwise, including any action or claim arising from
the acts or omissions, negligent or otherwise of the County and including any claim for direct, indirect or
consequential damages, including but not limited to damages for loss of profit, loss of reputation, injury
to property and bodily injury that results from the Proponents' participation in the RFP process, including
but not limited to;
26
ALlac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
➢ the disclosure of a Proponent's confidential information;
➢ the costs of preparation of a Proponents Proposal, whether it is accepted, disqualified or
rejected;
➢ any delays, or any costs associated with such delays, in the RFP process;
➢ any errors in any information supplied by the County to the Proponents;
➢ the cancellation of the RFP; and
➢ the award of the contract to a Proponent other than the Proponent recommended by the
Proposal Review Committee.
4.18 Human Rights, Harassment and Occupational Health and Safety
The successful Proponent shall be required to comply with the County's policies regarding Human Rights,
Harassment in the Workplace and Occupational Health and Safety as well as all Provincial and Federal
laws, regulations and guidelines regarding Human Rights, Harassment in the Workplace and
Occupational Health and Safety.
4.19 Covid-19 Pandemic
The successful Proponent shall comply with current COVID health and safety measures in place during
the term of this contract.
All Proponents (hereinafter including all individual employees, agents or other representatives) must
obtain and review the County's COVID-19 Vaccination Verification Polio, 8®390.
4.20 Clarification
The County may require the Proponent to clarify the contents of its proposal, including by the submission
of supplementary documentation, or seek a Proponent's acknowledgement of the County's
interpretation of the Proponent's proposal.
The County is not obliged to seek clarification of any aspect of a proposal.
4.21 Supplementary Information
The County may, in its sole discretion, request any supplementary information whatsoever from a
Proponent after the submission deadline including information that the Proponent could or should have
submitted in its proposal prior to the submission deadline. The County is not obliged to request
supplementary information from a Proponent.
27
NOW
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
4.22 Default / Non -Performance
The County will reserve the right to determine "non-performance" or "poor quality" of service and
further reserves the right to cancel any or all of this contract at any time should the Proponent's
performance not meet the terms and conditions of the RFP upon 30 days written notification to the
Proponent.
"Non-performance" shall mean the failure to meet the complete terms and conditions of this Contract
including, but not limited to, the response time. In the event of such cancellation, the County retains the
right to claim damages as a result of such default.
If the County terminates the Contract, it is entitled to:
a) withhold any further payment to the Proponent until the completion of the work and the expiry of
all obligations under the Contract; and
b) recover from the Proponent any loss, damage and expense incurred by the County by reason of the
default (which may be deducted from any monies due or becoming due to the Proponent).
28
K1.11.
Attac hiu"YaeIn L I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
APPENDIX A - SAMPLE AGREEMENT
THIS AGREEMENT made effective this XXXX day of XXXXXXX, 2022.
BETWEEN:
CORPORATION OF THE COUNTY OF ELGIN
(hereinafter called "County")
(hereinafter called "Vendor")
OF THE FIRST PART
OF THE SECOND PART
WHEREAS on <Insert Date>, the County issued Request for Proposal No. <Insert #> and Addendum No.
<X> dated <Insert Date> for <Insert Project Name> for the County of Elgin (the "RFP");
AND WHEREAS on <Insert Date> the Vendor submitted a proposal in response to the RFP (the "proposal");
AND WHEREAS the County wishes to enter into an agreement with the Vendor for the services, as more
particularly described in the RFP Terms of Reference, attached hereto as Schedule A forming part of this
Agreement (the "Services");
NOW THEREFORE, in consideration of the sum of ONE DOLLAR ($1.00) now paid by the Vendor to the
County and performance of the promises, obligations and covenants herein contained, the receipt and
sufficiency of which consideration is hereby irrevocably acknowledged, the Parties hereto covenant and
agree as follows:
ARTICLE 1
The Vendor shall provide the Services set forth in Schedule "A" hereto, including but not limited to
satisfaction of all Evaluation and Service Requirements and Qualifications and Requirements as set forth
therein; provided that, if there should be any conflict between the text of this Agreement and the
provisions of the said Schedule "A", the text of this Agreement shall prevail.
ARTICLE 2
The County covenants with the Vendor that the Vendor, having in all respects complied with the provisions
of this Agreement, will be paid for and in respect of all the work, at the quoted rates or lump sum amount
as summarized below:
- $XX.00 per XXX for the period of <Insert Date> to <Insert Date>
- OR State Lump Sum Amount
29
267
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
ARTICLE 3
The Term of this Agreement is for a three-year term, deemed to commence on or about <Insert Date> and
expire on <Insert Date>; provided further that the County, in its unfettered discretion, may extend the
within Agreement up to an additional XXX (X) years upon mutual agreement between both Parties.
ARTICLE 4
A copy of each of the Terms of Reference and Addendum No. XX are hereto annexed (as Schedule A) and
together with the Vendor Proposal, General Conditions, Proposal Requirements and Information for
Proponents relating to the work contemplated herein, even though not attached, all as listed in the RFP
document, form part of and are deemed to be incorporated into this Agreement.
ARTICLE 5
In case of any inconsistency or conflict between the provisions of this Agreement and the Terms of
Reference or General Conditions or RFP or any other document or writing, the provisions of such
documents shall take precedence and govern in the following order, namely:
a) Agreement;
b) Addenda;
c) Terms of Reference;
d) Vendor Proposal;
e) General Conditions;
f) Proposal Requirements;
g) Information to Proponents.
ARTICLE 6
Either Party may terminate this Agreement at any time, without notice or creation of any right to
compensation or damages, forjust cause, which shall include, without limitation, dishonesty, fraud,
willful deceit or failure to properly fulfill the obligations hereunder where such failure is not remedied
within ten (10) days after notice of same is given.
Notwithstanding that set forth immediately above, either Party hereto may terminate this Agreement,
for convenience and without creating any right to compensation or damages, upon giving at least ninety
(90) days written notice to the other Party.
ARTICLE 7
The Vendor shall indemnify and save harmless the County, including it elected officials, officers,
employees and agents and further including their respective heirs, executors, administrators, and assigns
(hereinafter collectively the "Releasees") from and against any and all claims of any nature, actions,
causes of action, losses, expenses, fines, costs (including legal costs as between a solicitor and his or her
30
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
own client), interest, or damages of every nature and kind whatsoever as arising from the negligence,
errors, omissions, fraud, or willful misconduct of the Vendor, including its officers, employees, servants,
agents, and consultants or sub -consultants, or any one or combination of them, as attributable or
connected with the performance, non-performance, or purported performance by the Vendor of any
promise, obligation, or covenant as contemplated by this Agreement, save and except to the extent that
same is attributable to or caused by the negligence of the County, its officers, employees, servants,
agents, or consultants or sub -consultants, or any one or combination of them. Furthermore, this
indemnity shall survive the expiration or termination of this Agreement and continue thereafter in full
force and effect.
ARTICLE 8
This Agreement together with its Schedule constitutes the entire understanding between the Parties.
Any change, addition to, or waiver of the terms hereof must be specifically agreed upon, in writing, and
signed by both Parties. Failure on the part of either Party to insist upon the strict observance of any of
the terms and/or conditions herein shall not operate as a waiver of such Party's right to require the
future observance of any such terms or conditions.
ARTICLE 9
The Vendor declares that it has either investigated for itself the character of the work and all local
conditions that might affect the proposal or acceptance of the work, or that not having so investigated, it
is willing to assume and does hereby assume all risk of conditions arising or developing in the course of
the work which might or could make the work, or any items thereof, more expensive in character or more
onerous to fulfill, than was contemplated or known when the proposal was made of the Contract signed.
The Vendor also declares that it did not and does not rely upon information furnished by any methods
whatsoever, by the County or its officers or employees, being aware that any information from such
sources was and is approximate and speculative only, and was not in any manner warranted or
guaranteed by the County.
ARTICLE 10
Where any notice, direction or other communication is required to be or may be given or made by one of
the parties hereto to the other, it shall be deemed sufficiently given or made if mailed or delivered in
writing to such party at the following addresses:
COUNTY: Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
VENDOR:
31
269
AI tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
Either Party may from time to time change its address for service by notice to the other Party as
previously set out.
For the purposes immediately set forth above, Notices which are served in the manner as set out above
shall be deemed sufficiently given for all purposes of this Agreement, in the case of those personally
served directly upon the Party to be deemed to have been completed upon the date of service, and in
the case of registered mail, on the third postal delivery day following the mailing of the Notice. Should
normal service of mail be interrupted by strikes, slowdown or other cause, then the Party sending the
Notice shall use any similar service which is not been so interrupted in order to secure prompt receipt of
the Notice and for purposes of this Agreement such service shall be deemed to be personal service.
ARTICLE 11
This Agreement shall not be assigned, in whole or in part, by either Party hereto without the prior
written consent of the other Party.
ARTICLE 12
This Agreement shall be construed and interpreted in accordance with the laws of the Province of
Ontario and, when applicable, the Dominion of Canada.
ARTICLE 13
All obligations under this Agreement shall be considered a separate covenant and any declaration of
invalidity of any such covenant shall not invalidate any other such covenant.
ARTICLE 14
The Contract shall apply to and be binding on the parties hereto, their heirs, executors, successors,
administrators, and assigns jointly and severally.
(Balance of Page Left Blank Intentionally)
32
270
Ai tach i"Y'li lil" t I
REQUEST FOR PROPOSAL NO. 2022-P19
TRAFFIC SIGNAL MODERNIZATION
ARTY I F it;
This Agreement may be executed in several counterparts, each of which, when so executed, shall
constitute but one and the same document. This Agreement may also be signed in paper form, by
facsimile signature or by electronic signature in accordance with section 11 of the Electronic Commerce
Act, 2000 (Ontario). It may also be signed, whether or not in counterpart, scanned to Adobe° Portable
Document Format (PDF) and delivered by way of electronic mail.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals on the day and at the
location indicated below or otherwise caused their corporate seals to be affixed, attested by the
signature of their proper officers, as the case may be.
Date:
Location
Date:
Location
Corporation of the County of Elgin
Per:
Name: Mary French
Position: Warden
Per:
Name:
Positio
Julie Gonyou
n: Chief Administrative Officer
We have the authority to bind the Corporation
< lllNJ ER 1"" AL'IIINJD0R, III JAIVIE
Per:
Name:
Position:
I have the authority to bind the Corporation
33
271
AIlmlachi"Y'li :lint
001,
Elgitv-
View Details
Return to the Bids Homepage (https:Helgincounty.bidsandtenders.ca/Module/Tenders/en)
Bid Details
Bid Construction
Classification:
Bid Type: Request For Proposal
Bid Number: 2022-P19
Bid Name: Traffic Signal Modernization
Bid Status: Closed
Published Mon May 9, 2022 11:00:59 AM (EDT)
Date:
Bid Closing Thu Jun 2, 2022 3:00:59 PM (EDT)
Date:
Question Thu May 26, 2022 4:30:00 PM (EDT)
Deadline:
Time -frame
for delivery or
the duration Refer to project document
of the
contract:
Negotiation Refer to project document
Type:
Condition for Participation: Refer to project document
Electronic Not Applicable
Auctions:
Language for
Bid English unless specified in the bid document
Submissions:
Submission Online Submissions Only
Type:
Submission Online Submissions Only
Address:
Public No
Opening:
Description: The County is seeking proposal submissions (Proposals) from interested, qualified firms (Proponents) who
are capable of undertaking the project for the supply and delivery of ten new complete Intersection
Detection Systems to be installed as part of a modernization of the County's traffic signals as noted in this
Request for Proposal (RFP) documents.
Bid Document Bid document preview, bid opportunity, and award notices are available on the site free of charge.
Access: Suppliers are not required to register for a bid opportunity prior to previewing unsecured bid documents.
Please note, some documents may be secured and you will be required to register for the bid to download
and view the documents. To obtain an unsecured version of the bid document and/or to participate in this
opportunity, an annual or a per bid fee must be paid (annual fee - $399.00, per bid fee - $119.76).
Categories: Show Categories [+]
272
Register for this Bid Download Bid Documents
Aii.lad;: h i"Y'li is"' int
Documents
File Name
RFP Document
Monday May 9, 2022 10:40 AM
Appendix B - Intersection Inventory
Friday May 6, 2022 11:47 AM
Addenda
File Name
Addendum No. 1
Tuesday May 17, 2022 04:07 PM
Addendum 2
Friday May 27, 2022 04:02 PM
Purchasing Representatives
Employee
Hoogstra, Mike
Bids Submitted
The following are the unofficial bid results
Company
Contact Rey
dela Cruz-Kokeram, Michelle
Fortran Traffic Systems Ltd
470 Midwest Road, Toronto
Ontario, Canada
M1P 4Y5
Rao, Rocco
Innovative Traffic Solutions Inc.
7-903 Barton Street, Stoney Creek
Ontario, Canada
LSE 5135
McGuire, Michael
Stinson ITS Inc.
80 Roysun Road, Woodbridge
Ontario, Canada
L4L8L8
Godfrey, Lisa
The Get Go Inc
P.O. Box 2182, Stn B, Richmond Hill
Ontario, Canada
L4E1A4
Plan Takers
The following are the plan takers for the bid
Company Contact
Keane, David
ATS Traffic Ltd. Unit 2 - 3300 Ridgeway Drive, Mississauga
Ontario, Canada
L5L 5Z9
273
Janevski, Gabriela
Black & McDonald Limited
31 Pullman Court, Scarborough
Ontario, Canada
MIX 1E4
Mitchell, Sean
D&A Road Services Inc.
Box 42414 Vellore PO, Woodbridge
Ontario , Canada
L4H3M2
Field, Ron
Field Electrical Contractors Inc.
P.O. Box 673, 90 Borrowman St, Chatham
Ontario, Canada
N7M 5K8
dela Cruz-Kokeram, Michelle
Fortran Traffic Systems Ltd
470 Midwest Road, Toronto
Ontario, Canada
M1P 4Y5
Feliciano, Cara
Guild Electric Limited
470 Midwest Road, Toronto
Ontario, Canada
M1P 4Y5
Rao, Rocco
Innovative Traffic Solutions Inc.
7-903 Barton Street, Stoney Creek
Ontario, Canada
L8E 5P5
Hoekstra, Jesse
Maple City Electric
23184 Walker Road, Chatham
Ontario, Canada
N7L5R3
McGuire, Michael
Stinson ITS Inc.
80 Roysun Road, Woodbridge
Ontario, Canada
L4L8L8
Godfrey, Lisa
The Get Go Inc
P.O. Box 2182, Stn B, Richmond Hill
Ontario, Canada
L4E1A4
Galpin, Mitchell
Weinmann Limited
211 Coutwright St, Fort Erie
Ontario, Canada
L2A 2R9
274
Traffic Signal Modernization
RFP No. 2022-1319
Ai:llkam hire Finis
Evaluation Team Member
Position
Evaluation
Complete
Conflict of
Interest
Peter Dutchak
Manager of Transportation Services
Yes
No
Aaron Van Corspronk
Senior Engineering Design & Construction Technologist
Yes
No
Mike Hoogstra
Purchasing Coordinator
Yes
No
18XN1
0
0000X
by N''Wure
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Brian Lima, General Manager of
Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
Peter Dutchak, Manager of Transportation Services
DATE: June 20, 2022
SUBJECT: Request to fill in the Bennett Municipal
Drain — Pioneer Line, Village of Dutton
THAT the report titled "Request to fill in the Bennett Municipal Drain — Pioneer Line,
Village of Dutton" from the General Manager of Engineering, Planning, & Enterprise (EPE)
/ Deputy CAO, dated June 20, 2022 be received and filed.
INTRODUCTION:
The County of Elgin has received a request from the Board of Directors at the Dutton &
District Lions Non -Profit Housing Inc. to fill in the existing Bennett Municipal Drain that
fronts the Caledonia TWO housing property along Pioneer Line in the Village of Dutton.
This report discusses this request and options for the land owner under the Drainage Act.
DISCUSSION:
The County of Elgin has received a request (attached) from the Board of Directors of the
Dutton and District Lions Non -Profit Housing Inc. to install a pipe in the open drain portion
of Bennett Drain that resides across the frontage of the Caledonia TWO Seniors
apartment building and along Pioneer Line (CR 2).
The Bennett Drain has existed along the south side of Pioneer Line as an open drain since
1895. The southern Pioneer Line road property limit is located approximately at the
bottom (invert) of the open drain and the remaining part of the drain resides upon the
Caledonia Two property as determined from available County drawings. In other words,
the Bennett Drain is approximately one half on County road property and one half on the
adjacent Caledonia Two property.
1
PAW-1
2
As a Municipal Drain, property owners within the drain's watershed area have rights and
options under the Drainage Act. Any landowner can request improvements be made,
including closing in open drain portions, under Section 78 of the Act. Once a landowner
submits a valid petition to the local municipality, a Drainage Engineer is appointed to
design a solution to fulfill the petitioner's request and then apportion assessment costs to
the drain. In this case, the closing in of an open drain is usually assessed to all benefitting
landowners with special consideration towards the requesting petitioner.
The County of Elgin does not have jurisdiction over this or any other Municipal Drain and
therefore any requests for improvements should be initiated by the landowner and made
directly to the local municipality who act as custodians of the Municipal Drains within their
boundary.
FINANCIAL IMPLICATIONS:
None.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
None.
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
277
3
CONCLUSION:
The County of Elgin has received a request to close in a portion of the Bennett Municipal
Drain from an adjacent property owner. The Drainage Act affords all watershed property
owners the ability to request improvements under Section 78 of the Act, including the
request to close in open drains. The requesting landowner should therefore be directed
to submit a petition to the Municipality of Dutton Dunwich in order to initiate their request
for improvements to the drain.
All of which is Respectfully Submitted
Brian Lima, General Manager of
Engineering, Planning, & Enterprise
(EPE) / Deputy CAO
Peter Dutchak
Manager of Transportation Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
278
111 ;11 IIII,ii I I I
IIIIIIIIIIIIIIIIIIIIIIII, !III, qIIIIIIIIIIIIIIIIIIIIII
JULLMEMMIL "W" ILE tMl
Cale"(10,11io Gardens
I Lions Road,
Dittlon, ON'
NOL '13'0
5,19-762-0089
Rigin County Councilors
45,0 Sunset Drivo,
St. 1"hon'las, ON
NSR,.5V'l
519-631-1460
Rv Proposed change of draitt in Ditittan for Nizardous.reasons
Caledoniii,rwo
29475flootevo- [,itic,
Dutton, ON
MJL 1,M)
519-762-0204),
'Wt-ar(-wriling t,oyoi,it.odaty,,Ioask: if youicouldl fiAotit of
our Sertiors #parhvient buildixig at Caledonia TWO 9475 Piotteer lline, Dutton ON), as it is
raising,concernssafety wise. Wer, are inqtd6ag ifit would b,e reasible fnr the County to puia
drainagepiplein andgrass seeded ontop.
The reason for having this drain is evident, lioweverv, we have soine: salty crrrr"emus with
it. We have had dowm intodie drain when trying to nianctiver around their
vIcluele.9 and we have even had, a teimirts vellicle end up in the drain. Also, in the post thcre was
somwnc (own-lenuot) wilo died vylicn thcir ol"Thighway cquipmcnt rnafftlactioncd, smusing both,
the driver and "juipuicrit, to go into thc steel) drain as little, furlhcr down Pioneer 1inc froni,witere
a;,,iui'bufl din g is.,
Morcovcr, last year as company was brot%lit its to, jvrviovc all (,,)f the brush and trees that
were growing in the drain, as dicy werc obsiaxting the drain. This Sort of Maintenatwe Could
disappear if the drain had a pipe put, in altd, the groutid above levelled off, Also, having flait grass
oil top of a drailloge pipe would be, nicer than the brush thal grow's out of'ontrol making the
wbole area, niore pleasing esthetically.
Pictures are also included witlithis letter to ref6viec Me ltvardovs dmin thal, is otirrently
along Piancer Unc by Caledonia 'J WO
That you fir YoUr Ureic, and cortsideratiori, in'llhis tnaftr.
The Board of Directors,
Dulton & Di strict, 1, ions'NN01rofit I lo using I'm,
Peter Donaldson — Cha i rrnaii, - Cel I 19-719- 1562
11rm)ke Sniall
Ofiflice Ad-Kiinistrator
no
279
151
152
281
REPORT TO COUNTY COUNCIL
���'� `o FROM: Brian Lima, General Manager of
ll1�,..
Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
Peter Dutchak, Manager of Transportation Services
DATE: June 20, 2022
SUBJECT: Request to Extend Reduced Speed Zone
— Village of Springfield
RECOMMENDATIONS:
THAT the report titled "Request to Extend Reduced Speed Zone — Village of Springfield"
from the General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO,
dated June 20, 2022 be received and filed; and,
THAT the Ontario Provincial Police be informed of the recent traffic study results and
request that they deploy targeted enforcement activities as resources permit.
INTRODUCTION:
The County of Elgin has received a request from the Township of Malahide as follows:
THAT TovLnship of Malahide Council requests that Elgin County Council conduct
speed and traffic counts on Ron McNeil Line at the viest village limit in support of
extending the 50km/h speed limit viesterly beyond the built-up residential area.
This report will discuss the existing conditions, recommend to maintain the current
reduced speed zone limits, and request the OPP to increase targeted speed enforcement
in the area.
DISCUSSION:
The County of Elgin has received a request (attached) from the Township of Malahide to
extend the existing reduced speed zone westerly, beyond the Village of Springfield limits.
Reduced speed zones along County roads are recommended where sufficient adjacent
building density exists in order to classify the road section as a "built up area" as per the
definition provided in the Highway Traffic Act. The Highway Traffic Act defines a "built up
area" as a rural area where not less than 50 per cent of the frontage of the highway is
occupied by dwellings, businesses, schools or churches. Section 128 states that the rate
1
282
2
of speed shall be 50km/h in "built up areas", however, the municipality having jurisdiction
of the road may prescribe a different rate. Reducing speed zones in "built up areas" is
also prudent from a road safety perspective since the density of entrances will increase
potential vehicular conflicts.
The current reduced speed zone limits along Ron McNeil Line (CR 52) at the west limits of
Springfield begins at the village limits and where the adjacent building density is defined
as a "built up area". A "50km/h Ahead" sign exists 200m west of the village limits to advise
motorists of the upcoming reduced speed zone.
Extending the reduced speed zone westerly into a more rural roadside environment will
not necessarily alter driver behaviour in regards to speed sign compliance based on staffs
experience. This is primarily due to the fact that drivers tend to travel at a speed at which
they feel safe and comfortable driving based on the road's condition and the adjacent
roadside environment.
In response to this request, staff collected traffic data at two locations, one at the 50km/h
begins sign on Ron McNeil Line at the west village limits and a second location at
Omemee Street, approximately 350m east of the west village limits.
85th
Average wily
Average
Percentile
Data Collector Location
Traffic
Speed
Speed
Ron McNeil Line at50km/h Begins Sign
2793
69
79
Ron McNeil Line at Omemee Street
2855
59
68
The collected data confirms that drivers begin to reduce their speed as they enter the
village and at approximately 350m within the village (at Omemee Street) drivers have
further reduced their speeds an additional 10km/h on average. Recorded speeds are in
excess of the posted speed limit and therefore the OPP will be provided the details of the
traffic study and requested to complete targeted enforcement activities as their resources
permit.
FINANCIAL IMPLICATIONS:
None.
f►1:ic1
3
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The Elgin Detachment of the OPP will be provided with the details of the recently
completed traffic study and requested to provided targeted speed enforcement as their
resources permit.
CONCLUSION:
The County of Elgin has received a request from the Township of Malahide to extend the
reduced speed zone along Ron McNeil Line westerly and beyond the Village of
Springfield limits.
The existing reduced speed zone area has been established in accordance with the
Highway Traffic Act's definition of a "built up area" as is consistently applied in other
communities along Elgin County roads. It is staff's opinion that extending the 50km/h
zone westerly, into a rural roadside environment will not necessarily yield driver
compliance to a reduced posted speed.
The completed traffic study confirms that most drivers are travelling in excess of the
posted speed limit once they enter in to the village, therefore, the traffic study details will
be forwarded to the OPP with a request to provide targeting speed enforcement.
WE
All of which is Respecttully Submitted
Brian Lima, General Manager of
Engineering, Planning, & Enterprise
(EPE) / Deputy CAO
Peter Dutchak
Manager of Transportation Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
0
285
87' jrkn Streel tprfuth
Aykrm ON N5H 21,-�3
Phom 5N9J73.5344
Fax 519,773-532A
www malubWe ca
County of B9in
450, Sunset Drive
St., 'Thomas, Ontario
N5R 5VI
1!=�IMIIIIMI
EMM=, 111.01mulm
fimzalm
At its regular meeting held on May 191111, 2022, the Mal hid TownsNp Councill passed
the following ResolUtion
THAT Township of Malahide Council requests that Elgin County, Council Conduct
The Towns hip appreciates your co-operation wftb respect to this; request andthanks
you for your consideratioTi of this matter,
Please do not hesitate to, contact this office ifyou require, any further informafion or
documentabon.
C'^m-� jlxle�
Cassandra Young
Plu'Vic Works Gooirdi,'tator
Copy Matt Sweetland, Director of Public or
MIMI
REPORT TO COUNTY COUNCIL
���'� `o FROM: Brian Lima, General Manager of
ll1�,..
Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
by N' Wure Paul Hicks, Acting Manager of Planning
DATE: June 20, 2022
SUBJECT: Draft Plan Approval, Plan of Subdivision,
Part of Lot 123, Concession North of the Talbot
Road, Geographic Township of Bayham, County of
Elgin
Applicant: CJDL Engineering Ltd.
Owner: 1985763 Ontario Ltd.
File No.: 34T-BY2101
RECOMMENDATION:
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
the Draft Plan of Subdivision proposed by CJDL Engineering Ltd. File No. 34T-BY2101;
and,
THAT staff be directed to provide notice of this decision subject to the conditions for
final approval in accordance with the Planning Act.
INTRODUCTION:
This report is to provide County Council with information required in order to consider
granting draft plan approval to the above noted plan of subdivision.
In accordance with Section 51 of the Planning Act, the County as 'approval authority'
may grant, or refuse, approval to a draft plan of subdivision.
DISCUSSION:
The subject lands are located on lands known municipally as 8341 Sandytown Road in
Straffordville (see attached plan) approximately 100 m north of the intersection of
Sandytown and Heritage Line in the community of Straffordville. The owner is
requesting draft approval of a 5.9 ha plan of subdivision composed of 39 single -
detached building lots to be developed in two phases (one phase of 13 lots, and a
second phase of 26 lots), as well as a stormwater management block; a block
1
287
2
containing a pumping station; and associated road widening. The proposed subdivision
would be accessed by two new local streets from both Sandytown and Stewart Roads.
The lots will be serviced by the municipal sanitary sewage disposal system and private
on -site well for drinking water. The lands are designated 'Tier II Settlement Area' and
'Residential' in the County and Local Official Plans, respectively, and are zoned Village
Residential 1 Holding (R1(h2)) Zone in the Zoning By-law.
The application was deemed 'complete' in September 2021 by the County and a
statutory public meeting was held by the Municipality in November 2021. At that
meeting several concerns were raised by attendees, specifically regarding issues
around the proposed plan's potential impact on groundwater / drinking water conditions,
both with regards to potential water quality and quantity.
In January 2022, Municipal Council passed a resolution in support of the proposed plan
of subdivision and adopting a number of standard conditions of draft approval. Of
particular note, to address the issues raised by the public regarding groundwater
quantity and quality, the Municipality included a condition requiring the hydrogeological
report submitted by the application be peer reviewed to confirm that the proposed plan
would not negatively impact groundwater conditions.
As approval authority for plans of subdivision, County Staff advised the applicant and
the Municipality that staff were not prepared to recommend approval of the draft plan
without the peer review of the hydrogeological report having been completed, as having
confirmation of an adequate supply of potable water is fundamental to good land use
planning. A municipal peer review of the hydrogeological report was completed in late
February 2022, and after review by County Staff, further review was requested, which
was received in mid -May 2022, along with revised conditions of draft approval from the
Municipality reflecting recommendations from the peer review. The peer review
confirmed that the conclusions of the original hydrogeological report were sound and
conducted in accordance with provincial guidelines and included specific
recommendations for the Municipality to incorporate into the subdivision agreement.
Despite this additional peer review there remains members of the public who are still not
satisfied that the proposed development should move forward, and these individuals
have remained actively engaged with local and County staff on the matter. In addition
to the peer reviews requested by the County, staff also met with representatives from
the Ministry of Municipal Affairs and Housing to confirm the County's approach to
reviewing the application. Staff were advised that the Ministry did not take issue with
the County's approach and no further review or involvement was undertaken by the
Province.
3
FINANCIAL IMPLICATIONS:
None.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
This approved plan of subdivision will provide additional housing stock in the
Municipality of Bayham.
COMMUNICATION REQUIREMENTS:
Notice of decision is required to be provided by the County to:
• the applicant;
• each person or public body that made a written request to the County to be
notified of the decision;
• the local Municipality; and
• any individual or agency as prescribed on the circulation list.
CONCLUSION:
Based on the analysis contained in the Discussion section of this report, it is in the
opinion of staff that Council may grant draft approval to the subject plan of condominium
as the plan:
nsistent with the Provincial Policy Statement;
orms to the policies of both County and Municipal Official Plans ..�,,,;
Is compliant with the Municipal Zoning By-law; and
Represents good planning and is in the public interest.
The Acting Manager of Planning has reviewed File No. 34T-BY2101 and has prepared
conditions for draft approval which are attached for Council's review. These conditions
have been reviewed by the Municipality of Bayham and by the applicant and no changes
have been requested.
Based on the above, the Acting Manager of Planning is satisfied with the draft plan of
subdivision and the conditions as attached. If County Council approves this draft plan of
subdivision, the owner will be responsible for fulfilling the conditions as attached, within
three years of the decision by County Council before final approval can be given.
All of which is Respectfully Submitted:
Brian Lima
General Manager of Engineering, Planning,
& Enterprise (EPE) / Deputy CAO
Paul Hicks
Acting Manager of Planning
Approved for Submission:
Julie Gonyou
Chief Administrative Officer
0
290
HAI MUNI CIPALMYOF BAYHAM
56169 Heritage 1. ine
P.0Boxi 160
Straffordville, ON NOJ 1YD
0 Phone (519),86i6-5621' -866-3884
Municlipality of'Bayham along with a cheque fo,r the required arnount The applicant should
retain one copy for their records.
1,/We,. Frank WWI shall assume responsibility for
any additional costs exceeding the deposited amount related to the said applicationand
understand and agree that for, payment of'said additional costs: shall be a coindition ofthis,
signed application. I also, agreeto accept all costs as rendered.
Frank Wall, 1985763 Ontario Inc.
Property Owner
MEMO=
Re 11"it'd Vhy '102 �
291
Mlurt6pWily �A Bnyliarn Zc)nJi ig By-I�aw Aotendrnt,.mA App�icajjowi,
Page 2
1. Registered Owner's
Narne(s): 1985763 Ontark.) Inc,,
Address- 12Plank Roiad, Eden ON
Phone No. (Horne),
IM
Lot and C'oncession (if applicable);.
Business,,
EniaiLwaII$�q!penIry@qmaH,com
Are thereany other holders of mortgages,, charges or other encumbrinces of the Subjec')
Lands? If sio provIde, the names and addresses of �suich Persons.
E-miaiLl p ,,k�Ivesy@cjd[eng.coni
.. . .. ........... ........... — ------- ----
Registered Owner ( V)' Ap#cant / Authorized Agent (0
I Legal Description of' flit land for wh�jGh the! arnenicirnerit is requested
34,01-0010-004-09030
Concessaon: NORTH OFTALBOT LctPART OF LOT 123,
RP 11 413 PT PART 1, RP 11 R-8705 PAR'r 3
Reference Plan NoPart Lof:
......................
Street and" Municipal Address No --
What is, the s1ze of'pimp erty,which is subject to this Application?
Are& 58,9010 m2 Frontage: 20.196 rn Depth, 200
.... . . ................ . .....
When were the subject lands purchased by the current owner?
292
Munib�.ohty Aif Bayhara Zunkiq By-lawArnendmeni, Apphication Page 3
4. Existing Official Plan DesiignztioniHages, ResidanfiW
. .........
f w ;M11011r. I Inill ii
Colt sistet''WwRI-i policies4.2.2.1, 4.2.4� 1, 4.2.4.2,. 45.2.1, etc
.- .. . .... . ...... ... ......... ..... I .. . ... . . ..... ... .... . ...... ........ . .. . ... ........ . . ........ . . . ... . .. .............. ........ . ...... . .. .......... ..... . .......
5Existing Zoning By-law Classification: R1
�NdCUJLL)rat
1.1.1111-1-1 ............... ... ............... .......... ..........
IF I
if there are any exisfing buildings or, structures on the subject lands, provide the followinIg
infoFwiiation-
I - We FI Lot Side Lot Rear Lot Hight Dirnertsims,
Urie Line Line Setback
Setback Setbacks
I F i I I i 11 !1 1 11 i 1 11 1 1 1 1
ME=
6. What is the Natuire and Extent of the Rezoning? Quote Section of Zoning By-law to be
amended.
Removal of Holding (h2l) zoning to, aflow, for residential subdivison development.
............................................................ . .................................................................. . . . ................. . . ....... . ... . ..................... . . ................ ...... . ...................... . .................................... -'- . .... . ............ - - ---- -- . .. . . . . ......... ...
293
W1,nicipalfty, of Bayharn&.x'6uvq 10'age 4
7. Why is the rezoning being recluested?
Removal of Holding (h2) zoning to allow for residential SUbdivision, development.
Do es the proposed' Zoning; By-law arnendment irnplement a g"rowth boundalry Yes
adjustmont of a settlement area?
1f so, attach separately justification or informatton for the request based on the current OfficiaI
Pian policies or associated Official Plan amendrnent
9. Does the proposed amendment, remove land frorn an ar,ea of employrillent? --. ye..s (2,
If so, attach sepa rate ly,ju stif i cation or inforniation, for the request based on the ct,ifrerit Official
Plan pchcies or associated Official Plan amendment,
10,Descfript,,io5noposeddlevelopineii5tforwhiciit�hisia,mendmentiarequ,ested(i.e.
permitted uses, buildings, oir structuresto be erected. Be S,peclfic)
Creation of 39 single family resi�deri'UW lots by, Draft Plan o�f Subdivision.
. . .............. . . .. ....
For any proposed buildings, or structures on the subject lands provide the following
inforniation'-
Type FrOrIt Lot Side Lot l3ear Lat Height Dimensions
Line Una Line Setback
Setback Setbacks
Residential 7.0r'n I I'M O.Orn
— .1-1-1-111 . . ....... .. ...... ... 'f4'.-5"m"' . .. .........
% lot corage
maximum
294
M,trm,'palitof Bayham,Zonl11i,q By-law ArneindrnerJ Applicahoill
page'S
111. Soces existing or proposed for thie subject larrds:, Please indir-ate with a
Water Supply Existing Proposed
Municipa�l Pipled Walter, Supply
Private Drilled Well
Private Dug WO
GOMMUIO� Weil
Lake or, other, Surface Water, Body
Other
Sewage Disposal Existing Proposed
Mt imcipal Sanitary Sewers
Individual Septic System
CommunAl System
Privy
Other
Note: If the proposed development is on a private or communal systemi and generato more
than,4600 litres of effluent per day,the applicant muSt include a serviciii
ng aptions report
and a hydrogeoloigical report,.
Are these repoils attached? YeS .........
If not, where can they be found"?
Storm Drainage
Provisions:
Proposed Ou let
Storrnwater managernerlt pond
-G.re,wlal
295
Nlw4cipafity Of Bayl'larn ZmAng f3y-liaw Ameridrneot Appliontion
Em
112., How will, the, property be accessed?
Provincial Highway, ( County Road
MuniciPal Road - rnaintairied all yew ( 01
Mtxnicipal Road - season),Wly ina4itained ( Right-of-way 1( 'Water (
If access is by water, do the parking and dcckin,g facilifies, eXist, and what is the nearest pubkc
road?
13. Has, the subject land ever been the subject of an application under, the Planning Act for:
Plan of Subdivision ( Consent (V)
Zoning By-law Armendmetil Ministers Zoning Order
11yes to any of the above, indicate the file number and slatus, of the application.
E63-66/18
E65-69/09
P mIS 1- 11 R-870 5
14, How is the proposed! amiendtnent consistent,with the Provincial Policy Statement 2020?
Consistent with policies 11. 1, 1 b,c,d, T, 1.3. 1, ,1.1. 2, 1.1.3,6, 1.141 k .2, 11.4.3, kA 1,6.6w5
.. ............ . . . .... . ....................... -.1--.1 ..... . . .......
115, Are tba s u bject tands within area designated u nder any Provint I all Plan, (s)? Iftheanswer
yes, ido!es the proposed amendment conform to the Proviociall Plan(s)?
WOW
Municopality af Bayliarn Zoning By4aw Arnentfillerd Apt ,Hcatlon
MM
IBM
(a) A sla h based on an Ontario Land Surveyor description of the subject lands showirig
9 the boundaries and dimension of the subject lands",,,
the locaflan , size and type of all existing and pi op bulldings arid structures,
44catring 'their setbacks fi-01TI, 811 lot lines, the location of d6veways, parking or
loading spaces, Wndscapiing areas, planting strips, and other uses,
the approximailte location of all natural and artifimal features (btfldings, ra,ilways,
roads, watercolurses, drainage dftches, banks of ri'vers or Stl"ealTIS, wegands, wooded
areas, wells and septic tanks) that am, on the, subject lands, adjacent, to the sublect,
lands, or in the op!Non of the applicant ma affect the application,-,
@ the CUrrent Uses of the land that is adjacent to tllw subject land,",
the location, width, and narne of any roads withinor abutting the subject land,
indicating where it is an una,pened nod allowance, a public tray eled road, a private
road, or a right-of-way;
the location of the parking and docking facilities to be used (if access Mill be by water
only):
, the location and natUre ofany easement affecting the subject land,
(b) Written cornrnentsfrorn the Southwestern Public Fiealth, Long Point RegOn Conservatinn
Authority andUnistry of Transpodation (if applicable).
(c) If a private sewage system is necessary', dare- consultation,with the Chief Building OfficiW is
required about the- -approval process
1T, If this ap;plicafion i's signed by an, agent or solicitor On behalf Ot anapplitan,4s), the
owner's written autilo: Ization nitist accornpeny, t e application. If the appilcant is a
corporation acting without an agent or solicitor the application must be signed by an
officer, of the corporation and the seal If any muist: be off ixed.
18,,, Additional Infon-nation as required by Council
297
Murlucipaljty Of BaytifarnZoning By-law ,Amendtnt Applk::,ation
F"lage 8
19, Ifthis application is to accommodate the consent of a surplus farm, dwelling, please
provide the following information-,
Date SUrplus farm dwellirtg was, erected:
Rease provide, the assessment roll njun'iber, location, and zoning ofthe farm parcel with which the
subject, lands are being consolid ated,,
Roll # 34-01 -
MENW,
Zoning Classificabon:
1,/We, Frank WaH of the Municipal[ity
. ................ . ...... . . . - — - — - - - - - - - - - - - - .. ....... . ......... . .......
N a rn, e
of Bayhorn In the, cou�jjty of Elgin I
rj do solern My declare:
that Me arniarethe own eqs) of the lands, described above
(u) that to the best off rny/our knowledge and bellef, all of the Wbrmatlon and statements
given In''this application and'in all exhibits transinitted" are, true,
Vesy
(al), that Me hereby appoint Andrew GH . .. . . ............ —6— to act as an Agent on
my/our behalf in all aspects of this application.
1pwner(s) Signature(s)-
And IfWe make this, solbrnn declaration conscientious] , believing it to be true, and knowingthat
It Is of the same force andI effect as if made, under oath, and by virtue ofthe "'Canada Evidence
Act"',
EM
A Commissioner, etc.
of
FE
W, M
Owner I Agent
Owner / Agent
M-41
Municipality of llayham Zoning Dy.Vem Amexidtnerit Application
P a,g1
0, 9�
299
300
- 7
f 1_
p
1j a ~4:2i
p U
LiOff=
— 0 a �
Q ozoo� N c
r a Q�
LJ p
a ov�¢ar� a tail
aoz egg,
/ \ l Cl d O 0 7E (am) $ ----- -
01,
Old
o
�\
e
a
a .
o
ry
w
q P
4 ra� 8
�b'I1N aIS321 �NIlSI 3.
�EJu\a� vrvz29504 GI GO LCO2 P'uvl�Jvva E[002\WPory,O\FE092N202\svxoy OVJbti
The conditions to final plan of approval for registration of this subdivision (File No. 34T-
BY2101) as provided by the County of Elgin are as follows:
No. Conditions
1. That the Owner enters into a subdivision agreement containing provisions for the
timing of the development in two phases, under Section 51(26) of the Planning Act
R.S.O. 1990, as amended, with the Municipality, wherein the Owner agrees to
satisfy all the requirements, financial and otherwise, of the Municipality concerning
the installation of services including roads, utilities, and stormwater management
facilities required for the development of the lands within the plan with securities.
All of which shall be to the satisfaction of the Municipality.
2. That the Owner shall redesign the end of Street "A" to include an adequate
turnaround illustrating standard truck / emergency vehicle turning movements to the
satisfaction of the Municipality.
3. That a multi -well simultaneous pumping test utilizing a minimum of three wells,
drilled on adjacent lots during Phase 1 of the development, be conducted to provide
empirical verification of the calculations in the amended Hydrogeological
Assessment (prepared by Ian D. Wilson Associates Ltd. and dated January 22,
2021) and confirm that the proposed density is acceptable.
4. That the applicant confirm that any licensed well drillers installing wells with respect
to the development will either review and confirm understanding of the potential
need for specialized well construction techniques, or will be instructed on the
potential need for specialized well construction techniques, prior to the
commencement of on -site drilling.
5. That the streets on the draft plan shall be named to the satisfaction of the
Municipality.
6. That the streets on the draft plan shall provide connection to Sandytown Road
(Phase 1) and Stewart Road (Phase 2) and are to be dedicated as open public
roads to the satisfaction of the Municipality.
7. That any open sides of road allowances created by this draft plan shall be
terminated in 0.3 metre reserves to be conveyed to, and held in trust by, the
Municipality as applicable. All of which shall be to the satisfaction of the
Municipality.
302
8. That the Owner design and construct the proposed pumping station to provide
adequate connection to municipal sewers and that the subdivision agreement shall
make provision for the assumption and operation by the Municipality of the sanitary
sewer system within the draft plan, subject to the approval of the Municipality.
9. Prior to final approval, the Owner shall submit for approval, detailed servicing plans
designed in accordance with the Municipality's Design and Construction Standards,
to the satisfaction of the Municipality.
10.That prior to any grading or construction of the site and prior to final approval, the
Owner shall submit the following:
a) A final stormwater management report to be submitted to the Municipality and
the Long Point Region Conservation Authority for review and approval by both
parties;
b) An erosion and siltation control plan to the satisfaction of the Municipality and
the Long Point Region Conservation Authority;
c) A final lot grading and drainage plan to the satisfaction of the Municipality and
the Long Point Region Conservation Authority;
d) Completion of any necessary applications under the Drainage Act R.S.O. 1990,
as amended, to provide a legal outlet for stormwater use to the satisfaction of
the Municipality.
11. That any environmental protection measures recommended in the stormwater
management plan required by Condition 10 above, that are not capable of being
addressed under the Ontario Water Resources Act R.S.O 1990, as amended, be
implemented through the subdivision agreement to the satisfaction of the
Municipality.
12. That any lands containing the stormwater management treatment system are to be
dedicated and assumed by the Municipality, at the cost of the Owner, to the
satisfaction of the Municipality.
13. That the subdivision agreement shall include provisions that require the Owner to
establish sidewalks and streetlights designed in accordance with the Municipality's
Design and Construction Standards at no cost to the Municipality to the satisfaction
of the Municipality.
14. That the "h2" holding symbol is removed by way of a zoning by-law amendment to
the satisfaction of the Municipality.
15. That the Owner shall provide easements as may be required for utility, servicing, or
access purposes in a form satisfactory to the Municipality.
303
16. That prior to final approval, the Owner provides an adequate water supply system
necessary for fire protection to the satisfaction of the Municipality.
17. That the Owner provides cash -in -lieu of parkland in accordance with the
Municipality's Cash In Lieu of Parkland By-law No. 2020-053 to the satisfaction of
the Municipality.
18. That the subdivision agreement between the Owner and the Municipality be
registered against the lands to which it applies to the satisfaction of the Municipality.
19. That the subdivision agreement shall address the following matters, to the
satisfaction of Canada Post:
a) The Owner shall provide Canada Post with the excavation date for the first
foundation/first phase as well as the date development work is scheduled to
begin. As well, the Owner will provide the expected installation date(s) for the
Community Mail Boxes.
b) The Owner shall make satisfactory arrangements with Canada Post and the
Town, for the installation of Canada Post Community Mailboxes and shall
indicate these locations on the appropriate servicing plans. The applicant shall
further provide the following for the Community Mailboxes:
i) The developer agrees, prior to offering any units for sale, to display a map on
the wall of the sales office in a place readily accessible to potential
homeowners that indicates the location of all Community Mail Boxes within
the development, as approved by Canada Post;
ii) The developer agrees to include in all offers of purchase and sale a statement
which advises the purchaser that mail will be delivered via Community Mail
Box. The developer also agrees to note the locations of all Community Mail
Boxes within the development, and to notify affected homeowners of any
established easements granted to Canada Post to permit access to the
Community Mail Box;
iii) The developer will provide a suitable and safe temporary site for a
Community Mail Box until curbs, sidewalks and final grading are completed at
the permanent Community Mail Box locations. Canada Post will provide mail
delivery to new residents as soon as the homes are occupied; and
iv) The developer agrees to provide the following for each Community Mail Box
site and to include these requirements on the appropriate servicing plans:
a. Any required walkway across the boulevard, per municipal standards;
b. Any required curb depressions for wheelchair access, with an opening
of at least two metres (consult Canada Post for detailed specifications);
and
304
c. A Community Mailbox concrete base pad per Canada Post
specifications.
20. That prior to final approval, the County of Elgin is to be advised in writing by the
Municipality how conditions 1 though 18 have been satisfied.
21. That prior to final approval, the County of Elgin is to be advised in writing by the
Long Point Conservation Authority how conditions 10 a), b), and c) have been
satisfied.
22.That prior to final approval, the County of Elgin is to be advised in writing by
Canada Post how condition 19 has been satisfied.
Notes to Draft Approval:
1. That this approval applies to the draft plan of subdivision, prepared by Kim
Husted, OLS and dated September 17, 2021 applicable to Part of Lot 123,
Concession North of Talbot, Geographic Township of Bayham, County of Elgin.
2. It is the Owner's sole responsibility to fulfill the conditions of draft approval.
3. It is suggested that the Owner be aware of section 144 of the Land TitlesActand
subsection 78(10) of the Registry Act.
Subsection 144 (1) of the Land Titles Act requires that a plan of subdivision of
land that is located in a land titles division be registered under the Land Titles
Act. Exceptions to this provision are set out in subsection 144(2).
Subsection 78(10) of the Registry Act requires that a plan of subdivision of land
that is located only in a registry division cannot be registered under the Registry
Act unless that title of the owner of the land has been certified under the
Certification of Titles Act Exceptions to this provision are set out in clauses (b)
and (c) of subsection 78(10).
4. The Owner is advised that in the event that deeply buried archaeological remains
should be discovered during construction, it is recommended that archaeological
staff of the Ontario Ministry of Tourism, Culture and Sport be notified
immediately.
Similarly, in the event that human remains should be encountered during
construction, it is recommended that the proponent immediately notify the
Ontario Ministry of Tourism, Culture and Sport and the Registrar of the
Cemeteries Regulation Unit of the Cemeteries Branch.
5. The Ontario Land Surveyor responsible for preparing the final plan for
registration should contact the Municipality of Bayham regarding the preparation
0191
of the final plan to ensure the requirements of draft approval are properly
addressed in the preparation of the final plan and that the final plan prepared
contains sufficient geodetic information to locate the plan within the UTM
Coordinate System, North American Datum 1983, prior to submitting the plan for
final approval. A digital copy of the final plan, in a form satisfactory to the
Municipality, is required as part of the final plan submission.
6. Inauguration, or extension of a piped water supply, a sewage system, or a storm
drainage system, is subject to the approval of the Ministry of the Environment
under Sections 52 and Section 53 of the Ontario Water Resources Act.
7. The Owner is hereby advised that the review of this plan of subdivision did not
include groundwater, soil, or atmosphere testing to fully discount the possibility
that waste materials and/or other contaminants are present within or near this
subdivision. If either the Owner or the Municipality requires such assurance
before proceeding with this plan of subdivision, a team of consultants should be
retained to conduct any necessary investigations.
8. The Ministry of the Environment, Conservation, and Parks must be advised
immediately should waste materials or other contaminants be discovered during
the development of this plan of subdivision. If waste materials or contaminants
are discovered, a further approval under Section 46 of the Environmental
Protection Act may be required from that Minister.
9. The Owner is advised that if any unplugged petroleum wells or associated works
are identified during the development of the site, the owner shall notify the
Petroleum Resources Centre of the Ministry of Natural Resources and
Forestry. The Owner shall plug the wells and rehabilitate the surface according
to the Provincial Standards of the Oil, Gas and Salt Resources Act. The Ministry
of Natural Resources and Forestry recommends that no structures be built
immediately over a plugged petroleum well.
10. Should the Owner or the Municipality require underground telecommunications
facilities to serve this subdivision, the owner must confirm with the Municipality
that satisfactory arrangements have been made with telecommunications
provider for underground services. The Owner is also advised that, should any
conflicts with the existing telecommunications facilities or easements arise, the
Owner shall be responsible for realignments or relocation. Further, the Owner is
to provide easements as required to service this subdivision.
11. Clearances are required from the Long Point Region Conservation Authority and
Canada Post. If the agency's condition concerns a clause in the subdivision
agreement, a copy of the agreement should be sent to them. This will expedite
clearance of the final plan. A copy of the agreement is also required by the
County of Elgin.
306
12.All measurements on subdivision and condominium final plans must be
presented in metric units.
13.The final plan must be submitted digitally in AutoCAD (DWG) and Portable
Document Format (PDF) with the appropriate citation from the Planning Act
used. The AutoCAD (DWG) file must be consistent with the following standards:
• Georeferenced to the NAD83 UTM Zone 17M coordinate system.
• All classes of features must be separated into different layers.
• Each layer should be given a descriptive name so that the class of feature
it contains is recognizable.
14.The final plan approved by the County of Elgin must include the following
paragraph on all copies (3 mylars and 4 paper) for signature purposes:
Approval Authority Certificate
This final plan of subdivision is approved by the County of Elgin under Section
51 (58) of the Planning Act, R.S.O. 1990, on this day of _20
Manager of Planning
15.The approval of this draft plan of subdivision File No. 34T-DD2001 will lapse on
February 22, 2025, pursuant to subsection 51(32) of the Planning Act, as
amended. It is the responsibility of the Owner to request an extension of the
draft approval if one is needed. A request for extension should be made at least
60 days before the approval lapses since no extension can be given after the
lapsing date. The request should include the reasons why an extension is
needed and a resolution in support of the extension from Council of the
Municipality of Bayham.
16.The final plan approved by the County of Elgin must be registered within 30 days
or the County may withdraw its approval under subsection 51(59) of the Planning
Act.
307
REPORT TO COUNTY COUNCIL
(0d� FROM:
'µro r e ,sNa by, N'akirf,:)
DATE:
RECOMMENDATIONS:
It is recommended that:
Nicholas Loeb, Senior Counsel
Brian Lima, General Manager
Engineering, Planning, and Enterprise
(EPE)/ Deputy CAO
June 17, 2022
SUBJECT: Elgin (County) / Execulink Telecom Inc. -
Telecommunications Equipment
Consent and Road User Agreement
1. The within Report to Council, dated June 17, 2022, and entitled "Elgin (County) /
Execulink Telecom Inc. — Telecommunications Equipment Consent and Road
User Agreement" be received and filed;
2. County Council approve and authorize the Warden and Chief Administrative
Officer to execute a proposed Telecommunication Equipment Consent and Road
User Agreement as between Elgin (County) and Execulink Telecom Inc.
substantially in the form and of the content attached.
INTRODUCTION:
The purpose of this Report to Council is to seek approval and authorization for
execution of a proposed Telecommunication Equipment Consent and Road User
Agreement ("Telecommunication Agreement") between Elgin (County) and Execulink
Telecom Inc.
BACKGROUND AND DISCUSSION:
Execulink Telecom Inc. is a telecommunication service provider proposing to construct
fiber-optic installations, in part located within County Road Allowances, to establish
and/or improve telecommunication services within unserved or poorly serviced areas in
Elgin County.
On May 24, 2022, County Council approved an amended standard form of
Telecommunications Agreement, in respect of all future proposed fiber-optic installation
projects.
1
W:
2
The Agreement attached to this report to Council conforms to the standard form
approved by Council on May 24, 2022.
The proposed Agreement will apply to all future Execulink Telecom Inc. infrastructure
installed within the County Road Allowances for the duration of the term of the
Agreement and any renewals.
FINANCIAL IMPLICATIONS:
As between Elgin and Execulink Telecom Inc., the Telecommunication Agreement
establishes the framework for completion of installation projects in County Road
Allowances, including financial arrangements and more specifically including fee and
permit structures and performance security, the latter to generally address costs of
completion and/or restoration should project works not be completed by Execulink
Telecom Inc.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
Investing in Elgin
® Ensuring alignment of ❑ Planning for and ® Ensuring we have the
current programs and facilitating commercial, necessary tools,
services with community industrial, residential, and resources, and
need. agricultural growth. infrastructure to deliver
programs and services
® Exploring different ways ❑ Fostering a healthy now and in the future.
of addressing community environment.
need.
® Engaging with our
community and other
stakeholders.
Additional Comments: None
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
❑ Delivering mandated
programs and services
efficiently and effectively.
M
3
COMMUNICATION REQUIREMENTS:
None
CONCLUSION:
Staff presents a proposed Telecommunication Agreement with Execulink Telecom Inc..
This proposed Telecommunication Agreement conforms with the standard format
approved by Council on May 24, 2022.
All of which is Respectfully Submitted Approved for Submission
Julie Gonyou
Chief Administrative Officer
Nicholas Loeb,
Senior Counsel
Reviewed By:
Brian Lima, General Manager
Engineering, Planning, and Enterprise
(EPE)/ Deputy CAO
310
TELECOMMUNICATIONS EQUIPMENT CONSENT and ROAD
USER AGREEMENT
This Agreement made effective the 28th day of June 2022 (the
"Effective Date") -
CORPORATION OF THE COUNTY OF ELGIN
(hereafter the "County")
OF THE FIRST PART
- and -
EXECULINK
TELECOM INC.
(hereafter the "Company") OF THE SECOND PART
WHEREAS:
A. The Company is a "Canadian carrier" as defined in the Telecommunications Act, S.C.
1993, c.38 ("Telecom Act") or "distribution undertaking" as defined in the
Broadcasting Act, S.C. 1991, c.l l (collectively, a "Carrier") and is subject to the
jurisdiction of the Canadian Radio -television and Telecommunications Commission
(the "CRTC");
B. In order to operate as a Carrier, the Company requires to construct, maintain and operate
its Equipment in, on, over, under, across or along ("Within") the highways, streets,
road allowances, lanes, bridges or viaducts which are under the jurisdiction of the
County (collectively, the "Rights -of -Way" or "ROWs");
C. Pursuant to section 43 of the Telecom Act, the Company requires the County's consent
to construct its Equipment Within the ROWs and the County is willing to grant the
Company a non-exclusive right to construct within the ROWs provided that it shall not
unduly interfere with the public use and enjoyment of the ROW or other public place,
including any rights or privileges previously conferred or conferred after the Effective
date by the County on Third Parties to use or access the ROWs;
NOW THEREFORE in consideration of the mutual terms, conditions and covenants contained
herein, the Parties agree and covenant with each other as follows:
1. DEFINITIONS AND INTERPRETATION
1.1 Definitions. In this Agreement, the following words and phrases shall have the following
meanings:
(4 "Affiliate" means "affiliate" as defined in the Canada Business Corporations Act;
(b) "Anti -Bribery Law" means any anti -bribery law or international convention, as
may apply now or in the future, including the Canadian Corruption of Foreign
Public Officials Act, the U.S. Foreign Corrupt Practices Act, the U.K. Bribery Act
and the OECD Convention on Combating Bribery of Foreign Public Officials;
(c) "County Engineer" means the County's reviewing authority or the individual
designated by him or her;
311
(c) "CRTC" means the Canadian Radio -television and Telecommunications
Commission.
(e) "Emergency" means an unforeseen situation where immediate action must be
taken to preserve the environment, public health, safety or an essential service of
either of the Parties;
(f} "Equipment" means the transmission and distribution facilities owned by the
Company and/or its Affiliates, comprising fibre optic, coaxial or other nature or
form of cables, pipes, conduits, poles, ducts, manholes, handholds and ancillary
structures and equipment located Within the ROWs;
(gi "Hazardous Substance" means any harmful substance including, without
limitation, electromagnetic or other radiation, contaminants, pollutants, dangerous
substances, dangerous goods and toxic substances, as defined, judicially interpreted
or identified in any applicable law (including the common law) ;
(l� "Municipal Consent" or "MU means the written consent of the County, with or
without conditions, to allow the Company to perform Work Within the ROWs that
requires the excavation or breaking up of the ROWs (as more particularly described
in Schedule "B" to this Agreement);
"Non -Compliant Equipment" means:
(i) For all Equipment installed on or after the Effective Date, Equipment that
is not compliant with the alignment approved by the County because the
placement of the Equipment is greater than a distance of I horizontally or
vertically from the location approved by the County, and, the placement of
such Equipment has a material impact on the County's ability to manage or
use its ROWs; or,
(ii) Equipment installed prior to the Effective Date of this Agreement is
assumed to be compliant. However, Equipment installed prior to the
Effective Date may be deemed Non -Compliant by the County if unapproved
deviations from the approved alignment have a material impact on the
County's ability to manage or use its ROWs; or,
(iii) Equipment that is not compliant with other requirements of this Agreement.
(� "Permit" means a Municipal Consent or a Road Permit or both;
(1� "Relocation Notice" means a written notice given by the County to the Company
identifying the specific location and reason for the relocation and directing the
Company to relocate the Equipment designated in the notice to another reasonable
location in the ROW (s).
(� "Road Permit" means a Permit issued by the County that, generally, is required to
authorize the Company to conduct Work that includes any activity that involves a
deployment of its workforce, vehicles and other equipment in the ROWs which may
interfere with the public use and enjoyment of the ROW for the duration of the Work
when performing the Work. (as more particularly described in Schedule " B " to this
Agreement) ;
(rr� "Service Drop" means a cable that, by its design, capacity and relationship to other
fibre optic cables of the Company can be reasonably considered to be for the sole
purpose of connecting backbone of the Equipment to not more than one individual
customer or building point of presence;
(r� "Term" means subject to the renewal options described in subparagraph 9.1(a) and
termination described in subparagraphs 9.2, 9.3 and 9.4, the Term of this
Agreement as commencing on the 28t` day of June, 2022 and expiring and
terminating on the 27th day of June, 2027.
(o) "Third Party" means any person that is not a party to this Agreement nor an
Affiliate of either Party, and includes any person that attaches its facilities in, on or
to the Equipment under an agreement with the Company;
(p) "Work" means, but is not limited to, any installation, removal, construction,
maintenance, repair, replacement, relocation, removal, operation, adjustment or
Initials
312
other alteration of the Equipment performed by the Company Within the ROWs,
including the excavation, repair and restoration of the ROWs.
1.2 Legislation. All references to statutes in this Agreement shall include amendments thereto,
regulations thereof, and successor legislation thereafter.
1.3 Recitals, Schedules and Incorporated Documents. The beginning part of this Agreement
entitled "Recitals", Schedule "A" as identified below, and the By-laws and Municipal
Policies referred to in this Agreement are hereby incorporated by reference into this
Agreement and form part thereof:
Schedule "A" - Permit Fees
Schedule "B" - Permits required by the County
2. USE OF ROWs
2.1 Consent to use ROWs. The County hereby consents to the Company's use of the ROWs
for the purpose of performing its Work, subject to the terms and conditions of this
Agreement and in accordance with all applicable laws or other municipal by-laws, rules,
policies, standards and guidelines ("Municipal Guidelines") pertaining to the Equipment
and the use of the ROWs; to the extent, however, that any municipal laws and the Municipal
Guidelines are not inconsistent or in conflict with this Agreement or with applicable federal
laws.
2.2 Restrictions on use. The Company shall not, in the exercise of its rights under this
Agreement, unduly interfere with municipal operations, equipment or installations andthe
public use and enjoyment of the ROWs, nor any rights or privileges previously conferred
or conferred after the Effective Date by the County on Third Parties to use or access the
ROWs
2.3 Equipment acquired by the Company. The Parties agree that, where the Company
acquires, or has acquired, directly or indirectly, facilities from a Third Party that are located
Within the ROWs (the "New Equipment"), then, effective the day of the acquisition of
the New Equipment by the Company:
(a) the New Equipment shall form part of the Equipment and shall be governed by the
terms and conditions of this Agreement; and
(b) where that Third Party is a Party to a valid and existing Road User Agreement with
the County (the "RUA") and the Company, directly or indirectly, acquires the rights
and obligations under the said RUA, the RUA shall be terminated.
2.4 No ownership rights. The Parties acknowledge and agree that:
(a) the use of the ROWs under this Agreement shall not create nor vest in the Company
any ownership or property rights in the ROWs; and
(b) the placement of the Equipment Within the ROWs shall not create or vest in the
County any ownership or property rights to the Equipment.
2.5 Condition of ROWs. The County makes no representations or warranties as to the state of
repair of the ROWs or the suitability or fitness of the ROWs for any business, activity or
purpose whatsoever, and the Company hereby agrees to accept the ROWs on an "as is"
basis.
2.6 Non -Compliant Equipment. The County bears no liability or responsibility for relocation
costs of all of the following:
(a) Non -Compliant Equipment;
(b) Third Party telecommunications equipment attached to the Company's Non -
Compliant Equipment; and
(c) any damages, liabilities, re -design costs and associated delay costs incurred by
Initials
313
other occupiers of a County ROW resulting from the Company's Non -Compliant
Equipment.
If the County identifies the existence of Non -Compliant Equipment, the County will issue
a Notice of Non -Compliance to the Company. If the County requires the Non -Compliant
Equipment to be relocated, the County will send a Relocation Notice to the Company
requesting relocation of the Non -Compliant Equipment and the Company must relocate
the Equipment as follows:
(i) above ground Equipment must be relocated within 90 days of the Company
receiving a Relocation Notice from the County;
(ii) below ground Equipment must be relocated within 180 days of the Company
receiving a Relocation Notice from the County, such Relocation Notice to be issued
by the County only in the event the County approves plans to re -open the site where
the Non -Compliant Equipment is located;
Prior to removal or relocation of Non -Compliant Equipment, the Company must obtain a
new alignment approval from the County.
If the Company fails to remove or relocate Non -Compliant Equipment as a result of
receiving a Relocation Notice from the County, the County may, in its sole and unfettered
discretion, complete the removal or relocation and any associated restoration and the
Company must pay to the County all reasonable and verifiable costs related to the
relocation and restoration.
3. APPLICABLE PERMITS
3.1 Permits.
(� Subject to Section 3.2 and 3.4, the Company shall not occupy, excavate, break up,
disturb, or move oversized or overweight vehicles within a County ROW, where a
Permit is required in accordance with this Agreement and Schedule "B", without
first obtaining such Permit.
(b) For each Permit required above, where applicable, the Company shall submit to the
County a completed application, in a form specified by the County and including
all Fees in effect throughout the Term as set out in Schedule "A " to this Agreement
as well as any Security required under this Agreement.
3.2 No Permits for routine Work. Notwithstanding Section 3.1, the Company may, with
advance notice as required by the County, without first obtaining a Permit:
(a) utilize existing ducts or similar structures of the Equipment with at least twenty-
four (24) hours advance notice to the County;
(b) carry out routine maintenance and field testing to its Equipment; and
(c) install and repair Service Drops;
provided that in no case shall the Company break up or otherwise disturb the physical hard
surface of the ROW without the County's prior written consent.
3.3 Expiry of Permit. In the event that the Company has not commenced construction of the
approved Work associated with a particular Permit within one (1) year of the date of
issuance of the Permit and has not sought and received an extension to the Permit from the
County, which extension shall not be unreasonably withheld, the Permit shall be null and
void. In such circumstances, any fees paid by the Company in respect of the expired Permit
shall not be refunded and the Company must obtain a new Permit for the Work.
3.4 Submission of plans. Unless otherwise agreed to by the County, the Company shall, prior
to undertaking any Work that requires a Municipal Consent, submit the following to the
County Engineer:
Initials
314
(a) construction plans of the proposed Work, showing the locations of the proposed
and existing Equipment and other facilities, and specifying the boundaries of the
area within the County within which the Work is proposed to take place;
(b) Traffic control plans for the protection of the workers, public and traveling public
including detours as required to minimize traffic disruption; and
(c) all other relevant plans, drawings and other information as may be normally
required by the County Engineer from time to time for the purposes of issuing
Permits.
3.5 Refusal to issue Permits. The County may refuse to issue a Permit in accordance with
Section 3.1 for any bona fide municipal purpose, including but not limited to reasons of
public safety and health, conflicts with existing infrastructure, proposed road construction,
or the proper functioning of public services, all as identified in writing by the County,
having regard to the public interest in having access to communications, including 911
access services. The County shall make good faith effort to provide consent to alternative
suggestions, wherever possible, for routing the Equipment Within the ROW to assist the
Company in its efforts to facilitate the installation of its Equipment.
3.6 Restoration of the Company's service during Emergencies. Notwithstanding Section
3.1, in the event of an Emergency, the Company shall be permitted to perform such
remedial Work as is reasonably necessary to restore its services without complying with
Section 3.1; provided that such Work does not unduly disrupt any Municipal service or
activity and provided that the Company does comply with Section 3.1 within five (5)
business days of completing the Work.
3.7 Temporary changes by County. Notwithstanding any other provision in this Agreement,
the County reserves the right to set, adjust or change the approved schedule of Work by the
Company for the purpose of coordinating or managing any major events or activities,
including the restriction of any Work during those restricted time periods; provided
however, that any such adjustment or change shall be conducted so as minimize
interruption to the Company's operations. The County shall use its commercially
reasonable efforts to provide to the Company forty-eight (48) hours advance written notice
of any change to the approved schedule of Work, except that, in the case of any Emergency,
the County shall provide such advance notice as is reasonably possible in the
circumstances.
3.8 Granting of Permit Deemed as Municipal Consent Required Pursuant to the
Telecommunications Act (Canada). The County agrees and acknowledges that, subject
to satisfaction and performance of all terms and conditions both hereto and provided herein
and the granting and issuance of any Roads Permit authorizing installation of Equipment
as contemplated by this Agreement and in relation to a location specified therein shall be
considered and deemed to represent municipal consent to such installation and use thereof
as is required pursuant to applicable laws of the Dominion of Canada, including but not
limited to the Telecommunications Act, S.C. 1993, c. 38, as amended.
4. MANNER OF WORK
4.1 Compliance with Applicable Laws, etc. All Work shall be conducted and completed to
the satisfaction of the County and in accordance with:
(a) the applicable laws (and, in particular, all laws and codes relating to occupational
health and safety);
(b) the Municipal Guidelines;
(c) this Agreement; and
(c) the applicable Permits issued under Section 3.1.
provided that the applicable laws, Municipal Guidelines, this Agreement, and applicable
Initials
315
Permits do not conflict with federal law.
4.2 Underground Equipment. The Company shall place those portions of the Equipment that
cross beneath streets or existing buried utilities in ducts, carrier pipes or encased in
concrete, or as otherwise specified by the County. Service drops are not required to be in
ducts.
4.3 Installation. The Company shall utilize construction methods that minimize the impact on
the ROWs, including but not limited to trenchless installation technology and single trench
installation methods.
4.4 Stoppage of Work. The County may order the stoppage of the Work for any bona fide
municipal purpose or cause relating to public health and safety, special events or any
circumstances beyond its control. In such circumstances, the County shall provide the
Company with a verbal order and reasons to stop the Work and the Company shall cease
the Work immediately. Within two (2) business days of the verbal order, the County shall
provide the Company with a written stop work order with reasons. When the reasons for
the Work stoppage have been resolved, the County shall advise the Company immediately
that it can commence the Work.
4.5 Coordination of Work. To minimize the necessity for road cuts, construction and the
placement of new Equipment Within the ROW, the Company shall, where commercially
reasonable and technically practicable, coordinate its work with other existing and new
occupants of the ROW.
4.6 Identification of contractors. The Company shall ensure that all of its contractors have
proper identification visible on the Work site displaying the name of the Company for
which they work.
4.7 Emergency contact personnel. The Company and the County shall provide to each other
a list of twenty-four (24) hour emergency contact personnel available at all times and shall
ensure that the list is kept current.
4.8 Emergency work by County. In the event of an Emergency, the County may take such
measures it deems necessary to re-establish a safe environment, and the Company shall
pay the County's reasonable and verifiable costs that are directly attributable to the Work or the
presence of the Equipment in the ROWS.
4.9 "As -built" drawings. The Company shall, no later than ninety (90) days after completion
of any Work, provide the County Engineer with accurate "as -built" drawings, prepared in
accordance with such standards as may be required by the County Engineer, sufficient, for
planning purposes, to accurately establish the location of the Equipment installed Within
the ROWs. As -built drawings to be provided in electronic format suitable to be
incorporated into the County's CIS mapping. As -built information is provided a reference
only. The County shall direct all inquiries regarding the location of the Equipment to the
Company. Access to Company As -Built records are for use by the County only and shall
not be distributed or disclosed to other parties without prior written consent of the
Company. If the County has not received the As -built drawings from the Company within
90 calendar days following the completion of the Work, the Equipment will be considered
to be Non -Compliant Equipment.
4.10 Agents and Sub -contractors. Each Party agrees to work with the other Party directly to
resolve any issues arising from any the acts, omissions or performance of its agents and
sub -contractors.
F 7 JhVJ I a 1) I_l I LIiiLl7 7:
5.1 General. Following the completion of any Work, the Company shall leave the ROW in a
neat, clean, and safe condition and free from nuisance, all to the satisfaction of the County.
Subject to Section 5.5, where the Company is required to break or disturb the surface of a
ROW to perform its Work, it shall repair and restore the disturbed surface of the ROW to
the same or better condition it was in before the Work was undertaken, all in accordance
with the Municipal Guidelines and to the satisfaction of the County.
Initials
316
5.2 Permanent Road Restoration. If the Company has excavated, broken up or otherwise
disturbed the surface of a ROW, the Company shall restore the ROW which the Company
has excavated, broken up or otherwise disturbed to a similar state that it was in prior to the
commencement of the Work.
5.3 Temporary repair. Where weather limitations or other external conditions beyond the
control of the Company do not permit it to complete a final repair to the ROW within the
expected period of time, the Company may complete a temporary repair to the ROW;
provided that, subject to Section 5.5, the Company replaces the temporary repair with a
final repair within a reasonable period of time. All repairs to the ROW by the Company
shall be performed in accordance with the Municipal Guidelines and to the satisfaction of
the County.
If a temporary repair gives rise to an unsafe condition, then this shall be deemed to
constitute an Emergency and the provisions of Section 4.8 shall apply.
5.4 Warranty of repairs. The Company warrants its temporary repair, to the satisfaction of
the County until such time as the final repair is completed by the Company, or, where the
County is performing the final repair, for a period of one (1) years or until such time as the
final repair is completed by the County, whichever is earlier. The Company shall warrant
its final repairs for a period of two (2) years from the date of their completion
5.5 Repairs completed by County. Where:
(a) the Company fails to complete a temporary repair to the satisfaction of the County
within seventy-two (72) hours of being notified in writing by the County, or such
other period as may be agreed to by the Parties; or
(b) the Company and the County agree that the County should perform the repair,
then the County may effect such work necessary to perform the repair and the Company
shall pay the County's reasonable and verifiable direct costs of performing the repair.
6. LOCATING FACILITIES IN ROWs
6.1. Locates. The Company agrees that, throughout the Term it shall, at its own cost, record
and maintain adequate records of the locations of its Equipment. Each Party shall, at its
own cost and at the request of the other Party (or its contractors or authorized agents),
physically locate its respective facilities by marking the ROW using paint, staking or other
suitable identification method ("Locates"), under the following circumstances:
(a) in the event of an Emergency, within two hours of receiving the request or as soon
as practicably possible, following which the requesting Party will ensure that it has
a representative on site (or alternatively, provide a contact number for its
representative) to ensure that the area for the Locates is properly identified; and
(b) in all other circumstances, within a time reasonably agreed upon by the Parties.
6.2. Provision of Mark-ups. The Parties agree to respond within fifteen (15) days to any
request from the other Party for a mark-up of municipal infrastructure or Equipment design
drawings showing the location of any portion of the municipal infrastructure or Equipment,
as the case maybe, located within the portion of the ROWs shown on the plans (the "Mark-
ups"), and shall provide such accurate and detailed information as may be reasonably
required by the requesting Party.
6.3. Inaccurate Locates. Where the Company's Locates are found to be in error, where the
actual location of the Equipment is found to be beyond 1 meter horizontally on either side
of the Locates, and, as a result, the County is unable to install its facilities Within the
affected ROWs in the manner it expected based on the Locates provided by the Company
(the "Error"), the County will notify the Company of the Error, following which the
Initials
317
Company shall attempt to resolve the Error. If the Company is unable to resolve the Error
in a reasonable time commensurate with the situation, the Company will pay the County
for its reasonable and verifiable costs incurred as a direct result of the Error. An Inaccurate
Locate resulting from Equipment relocated due to ground movement stemming from,
among other things, weather conditions or work or activities carried out by a Third Party,
or by, or on behalf of, the County, is not an Error. In the event of a disagreement as to the
existence of an Error, the parties agree to work together to determine whether or not the
Error stems from ground movement or work or activities carried out by a Third Party, or
by, or on behalf of, the County. If it is determined that the conditions of the municipal
right-of-way have changed, the parties agree to be reasonable, including with respect to the
allocation of direct costs stemming from the change.
RELOCATION OF EQUIPMENT
7.1 County Request. Where the County requires and requests the Company to relocate its
Equipment for a bona fide municipal purpose, the County shall notify the Company in
writing and, the Company shall complete the requested relocation within ninety (90) days,
having regard to the nature of the relocation required, the Company shall commence work
to relocate its Equipment within a Right- of -Way.
7.2 Allocation of Cost. The responsibility for the costs incurred in relocating the Company's
Equipment or performing such work referenced, where the County has made a request to
the Company to relocate its Equipment as set out above will, for the purposes of this
Agreement, be based upon the following chart and include all associated costs (labour,
materials, design etc.) as well as depreciation, betterment and recovery of costs:
Year(s) After
Installation of
Equipment
Percentage of
Relocation
Costs Paid
by the unicinality
1
100 IX�
2
1 `y/o
100 i `Y/o
4
`/<
5
80"/0
7 `%>
7
6 TX<
/<
`yo
10
45`%>
11
4( ELL
12
35 /o
13
30`%r
14
2( ELL
15
1( `Yo
16
5 Yo
17+
0 `Y/o
7.3 Exceptions.
(a) Notwithstanding section 7.2, the County shall be solely responsible for paying all
costs related to equipment relocation if the relocation is for beautification or
aesthetic purposes. Such costs include, among others, depreciation, betterment, and
recovery costs.
(b) Notwithstanding section 7.2, where the County has given written notice to the
Company prior to the issuance of a Road Permit that the location of the Equipment
subject to the Road Permit will require relocation within five (5) years, and the
Initials
318
Company proceeds to install the equipment despite receiving such notice, then the
full cost of any relocation of the Equipment shall be at the Company's sole expense.
7.4 Upon Request of the Company. In the event that the Company wishes to relocate
Equipment which has been previously installed in accordance with this Agreement at its
own expense, the Company shall notify the County of such request, in writing, and such
request will thereafter be considered and administered by the County acting reasonably and
with diligence giving due consideration to the scope of the works already undertaken by
the Company Within the ROWs, provided that, in considering and administering such
request the County shall be entitled to take into consideration any specific municipal or
engineering interests affected by such relocation including any additional facilities located
Within the ROWs. Notwithstanding the foregoing, the County shall not be permitted to
unreasonably withhold, delay or condition its approval for such request.
7.5 Request by Third Party. Where relocation of Equipment is required due to the County
accommodating a third party (hereinafter "Third Party Work"), the required relocation
or related installation work shall be conducted by the Company in accordance with the
terms of this Agreement respecting installation, and the full cost of the amendment or
Relocation shall be borne solely by the third party and paid in advance. The County agrees
to provide the Company with ninety (90) days' notice of the need for any such ThirdParty
Work and to require that the relevant third party or parties bear the full cost of such Third
Party Work and indemnify the Company against all claims and liabilities arising from the
amendment or Relocation as a condition precedent to any such amendment or Relocation.
7.6 County efforts. Where any relocation of Equipment occurs, the County will make good
faith efforts to provide alternative routes for the Equipment affected by the relocation to
ensure uninterrupted service to the Company's customers. Once the Company has provided
the County with all information the County requires to enable it to process a Permit
application, the County shall provide, on a timely basis, all Permits required to allow the
Company to relocate the Equipment.
7.7 Temporary Reconstruction or Realignment of Road Allowances. The Company shall,
upon reasonable prior notice to the County, have the right to:
(a) temporarily reconstruct or realign certain portions of the Road Allowances in order
to permit the delivery or movement of Equipment.
8. PAYMENT OF FEES AND OTHER CHARGES
8.1 General. The Company covenants and agrees to pay to the County Permit fees, deposits
and security associated with and required or reasonably demanded pursuant to this
Agreement. The Permit fees and charges and security are set out in this Agreement and in
Schedule "A" to this Agreement.
8.2 Fees. The Company covenants and agrees to pay to the County applicable fees as laid out in
Schedule "A" ("Fees and Charges").
8.3 Invoices. Unless expressly provided elsewhere in this Agreement, where there are any
payments to be made under this Agreement, the Party requesting payment shall first send
a written invoice to the other Party, setting out in detail all amounts owing, including any
applicable provincial and federal taxes and interest payable on prior overdue invoices, and
the payment terms. The Parties agree that all payments shall be made in full by no later
than forty-five (45) days after the date of the invoice was received.
8.4 Default. Any failure or refusal by the Company to pay any required Fee or Charge as set
out in Schedule "A", any cost required by this Agreement or deliver any Security required
under this Agreement within the timelines specified herein shall constitute a default
("Default"). Upon the occurrence of a Default, the County shall deliver a Notice of Default
Initials
319
10
in writing to the Company. The Company shall have thirty (30) days to cure the Default
(the "Cure Period"). In the event that the Default is not cured within the Cure Period, then
the County shall have the right to draw upon the Blanket Security described in section 10.7
of this Agreement.
8.5 Payment of taxes. The Company shall pay, and shall expressly indemnify and hold the
County harmless from, all taxes lawfully imposed now or in the future by the County, a
local municipality within the geographic jurisdiction of the County, or all taxes, rates,
duties, levies or fees lawfully imposed now or in the future by any regional, provincial,
federal, parliamentary or other governmental body, corporate authority, agency or
commission (including, without limitation, school boards and utility commissions) but
excluding the County, that are attributable to the Company's use of a County ROW.
9. TERM AND TERMINATION
9.1 Initial term and renewal. Subject to the renewal options described in subparagraph 9.1(a)
and termination described in subparagraphs 9.2, 9.3 and 9.4, the Term of this Agreement
shall commence on the 28t` day of June 2022 and expire and terminate due to expiry on
27t` day of June, 2027 (the "Initial Term").
(a) The Company in its sole discretion may renew this Agreement with the County for
three (3) separate consecutive renewal terms of five (5) years each. To exercise the
first option to renew, the Company must provide the County written notice of such
election to renew prior to the expiry of the Initial Term, failing which the
Agreement will terminate due to expiry. To exercise the second option to renew,
the Company must provide the County written notice of such election to renew
prior to the expiry of the first valid five-year extension, failing which the Agreement
will terminate due to expiry. To exercise the third option to renew, the Company
must provide the County written notice of such election to renew prior to the expiry
of the second valid five-year extension, failing which the Agreement will terminate
due to expiry.
(b) If a renewal is not exercised prior to the last day of the Initial Term or valid
extension, this Agreement shall terminate immediately on the last day of the Term
or valid extension, subject to paragraph 9.4 of this Agreement.
9.2 Termination by either Party. Either Party may terminate this Agreement without further
obligation to the other Party, upon providing at least seven (7) days' written notice in the
event of a material breach of this Agreement by the other Party after notice thereof and
failure of the other Party to remedy or cure the breach within thirty (30) days of receipt of
the notice. If, however, in the view of the non -breaching Party, it is not possible to remedy
or cure the breach within such thirty (30) day period, then the breaching Party shall
commence to remedy or cure the breach within such thirty (30) day period and shall
complete the remedy or cure within the time period stipulated in writing by the non -
breaching Party.
9.3 Termination by County. The County may terminate this Agreement by providing the
Company with at least seven (7) days written notice in the event that:
(a) the Company becomes insolvent, makes an assignment for the benefit of its
creditors, has a liquidator, receiver or trustee in bankruptcy appointed for it or
becomes voluntarily subject as a debtor to the provisions of the Companies'
Creditors Arrangement Actor the Bankruptcy and Insolvency Act;
(b) the Company assigns or transfers this Agreement or any part thereof other than in
accordance with Section 18.2; or
(c) the Company ceases to be eligible to operate as a Carrier.
9.4 Obligations and rights upon termination or expiry of Agreement. Notwithstanding
any other provision of this Agreement, if this Agreement is terminated (other than in
accordance with Section 9.3) or expires without renewal, then, subject to the Company's
Initials
320
11
rights to use the ROWs pursuant to the Telecom Act and, unless the Company advises the
County in writing that it no longer requires the use of the Equipment:
(a) the terms and conditions of this Agreement shall remain in full force and effect until
a new replacement agreement (a "New Agreement") is executed by the Parties; and
(b) the Parties shall enter into meaningful and good faith negotiations to execute a New
Agreement and, if, after six (6) months following the expiry of this Agreement, the
Parties are unable to execute a New Agreement, then either Party may apply to the
CRTC to establish the terms and conditions of the New Agreement.
9.5 Removing abandoned Equipment. Where the Company advises the County in writing
that it no longer requires the use of any Equipment, the Company shall, at the County's
request and within a reasonable period of time as agreed to by the Parties, act as follows at
the Company's sole cost and expense:
(a) Remove the abandoned Equipment that is above ground;
(b) Subject to (c) immediately below, make safe any underground vaults, manholes and
any other underground structures that are not occupied or used by a Third Party,
(collectively "Abandoned Underground Structures");
(c) Where, in the reasonable opinion of the County Engineer, the Abandoned
Underground Structures will interfere with any municipally -approved project that
will require excavation or otherwise disturb the portions of the ROWs in which the
Abandoned Underground Structures are located, then the Company shall, at or
about the time the excavation of such portions of the ROWs for said project
commences, remove the Abandoned Underground Structures therein.
Upon removal of the abandoned Equipment or upon the removal or making safe of
Abandoned Underground Structures, the Company shall repair any damage resultingfrom
such removal or making safe and restore the affected ROWs to the condition in which they
existed prior to the removal or making safe. If the Company fails to remove Equipment or
to remove or make safe Abandoned Underground Structures and restore the ROWs within
the time specified above, and to the satisfaction of the County Engineer, the County may
complete said work and the Company shall pay the associated County's Costs.
9.6 Continuing obligations. Notwithstanding the expiry or earlier termination of this
Agreement, each Party shall continue to be liable to the other Party for all payments due
and obligations incurred hereunder prior to the date of such expiry or termination.
10. INSURANCE AND SECURITY
10.1 General. Throughout the term of this Agreement and any renewals or extension thereto,
the Company shall maintain, at its sole expense, insurance (the "Company Insurance") in
an amount and description as described below to protect the Company and the County from
claims for damages, bodily injury (including death) and property damage which mayarise
from the Company's operations under this Agreement, including the use or maintenance
of the Equipment Within the ROWs or any act or omission of the Company and its
employees, contractors and agents while engaged in the Work. The Company Insurance
shall include all costs, charges and expenses reasonably incurred with any injury or
damage.
10.2 Commercial general liability occurrence -based insurance. Without limiting the
generality of the foregoing, the Company shall obtain and maintain commercial general
liability occurrence -based insurance coverage which:
(� covers claims and expenses for liability for personal injury, bodily injury and
property damage in an amount not less than Five Million Dollars ($5,000,000.00)
per occurrence (exclusive of interest and costs);
(b) extends to cover the contractual obligations of the Company as stated within this
Agreement;
Initials
321
12
(c) include the County as an additional insured;
(0 contains cross liability and severability of interest clauses.
10.3 Insurance certificates. As soon as possible after the execution of this Agreement, the
Company shall provide on the County's standard form, the County with certificates of
insurance in respect of the Company Insurance evidencing the cross liability and
severability clauses and confirming the County as an "additional insured". Thereafter, the
Company shall provide the County with evidence of all renewals of the Company Insurance
in a form acceptable to the County.
10.4 General insurance conditions.
(a) The Company Insurance shall not be construed to, and shall in no manner, limit or
restrict the Company's liability or obligations under this Agreement.
(b) The County shall not be liable for any premiums relating to policies under the
Company Insurance.
(c) The policies under the Company Insurance shall provide:
(i) that they are primary insurance which will not call into contribution any
other insurance available to the County;
(ii) a waiver for severability of interest; and
(iii) that the Company Insurance shall not be cancelled, lapsed or materially
changed to the detriment of the County without at least thirty (30) business
days' notice to the County by mail.
(c� The Company will immediately notify the County of any changes to or cancellation
of the Company Insurance if they will directly affect or reduce the coverage made
available to the County.
10.5 Workplace Safety and Insurance Board. The Company shall provide Workplace Safety
and Insurance Board ("WSIB)" clearance certificate that confirms the Company is in good
standing with the WSIB. The Company shall ensure the WSIB clearance remains ineffect
when the Company's personnel are working within the ROWs.
10.6 Blanket Letter of Credit. If requested by the County, the Company shall, within thirty (30)
days thereafter, post an irrevocable blanket letter of credit, for the minimum amount of ten
thousand dollars ($10,000.00) (the "Blanket Security"). Once posted by the Company,
the County may draw upon the Blanket Security and apply the funds therein against any
undisputed outstanding financial obligations owed by the Company to the County under
this Agreement.
10.7 Blanket Security - Term. The Blanket Security, if requested, shall be posted for a
maximum of up to three (3) years and until such time as the County determines that the
Company has established a satisfactory business relationship with the County. If the County
is required to draw upon the Blanket Security, the County shall advise the Company and
the Company shall, within fourteen (14) days thereafter restore the Blanket Security to its
original value.
10.8 Project -specific Security. The County may also reasonably request, and the Company
shall provide, additional project -specific securities for Work projects in an amount equal to
the estimated restoration costs of the projects as determined by the Parties. The County shall
release the project -specific security once the Company has fulfilled the conditions of the
applicable Permit relating to the restoration of the ROW to the satisfaction of the County.
11. RESPONSIBILITY AND INDEMNIFICATION
11.1 No liability County. The Company hereby acknowledges that the placement, installation,
construction, reconstruction, inspection, maintenance, operation, alteration, enlarging,
repair, replacement, relocation and/or removal of the Equipment by the Company is
performed entirely at the risk of the Company and that the County shall in no way or under
Initials
13
any circumstances be responsible or liable to the Company, its contractors, agents, or
customers for any damage or losses in consequence thereof, unless due to the negligence
of the County or those for whom at law it is responsible.
11.2 Company Indemnity. The Company hereby releases, indemnifies, completely holds
harmless, and agrees to defend the County, its Councillors, officers, employees, legal
counsel, agents and contractors, from and against any and all suits, judgments, claims,
demands, expenses, actions, causes of action, duties, assessments, fees, penalties,
liabilities, losses and costs which the County and its successors and assigns may at any
time or times hereafter bear, sustain, or suffer, as a result of the Equipment, including
without limitation, its placement, installation, construction, reconstruction, inspection,
maintenance, use, operation, alteration, enlarging, repair, replacement, relocation and/or
removal.
11.3 County Acknowledgement. The County hereby acknowledges that it is responsible for its
negligence and the negligence of those for whom it is responsible for at law.
11.4 County Indemnity. The County hereby releases, indemnifies, completely holds harmless,
and agrees to defend the Company, its officers, employees, legal counsel, agents and
contractors, from and against any and all suits, judgments, claims, demands, expenses,
actions, causes of action, duties, assessments, fees, penalties, liabilities, losses and costs
which the Company and its successors and assigns may at any time or times hereafter bear,
sustain, suffer, be put to or incur by reason of its negligence and the negligence of those
for whom it is responsible at law.
11.5 No liability, both Parties. Notwithstanding any other provision in this Agreement, neither
Party shall be liable to any person in any way for special, incidental, indirect, consequential,
exemplary, or punitive damages, including damages for pure economic loss or failure to
realize expected profits, howsoever caused, or contributed to, in connection with this
Agreement and the performance or non-performance of its obligations hereunder
11.6 Survival. The obligation of a Party to indemnify, defend and save harmless the other Party
shall survive the termination or expiry of this Agreement.
12. ENVIRONMENTAL LIABILITY
12.1. County not responsible. The County is not responsible, either directly or indirectly, for
any damage to the natural environment or property, including any nuisance, trespass,
negligence, or injury to any person, howsoever caused, arising from the presence, deposit,
escape, discharge, leak, spill or release of any Hazardous Substance in connection with the
Company's occupation or use of the ROWs, unless such damage was caused directly or
indirectly by the negligence or willful misconduct of the County or those for which it is
responsible in law.
12.2. Company to assume environmental liabilities. The Company agrees to assume all
environmental liabilities, claims, fines, penalties, obligations, costs or expenses whatsoever
relating to its use of the ROWs, including, without limitation, any liability for the clean-
up, removal or remediation of any Hazardous Substance on or under the ROWs that result
from:
(a) the occupation, operations or activities of the Company, its contractors, agents or
employees or by any person with the express or implied consent of the Company
Within the ROWs; or
(b) any Equipment brought or placed Within the ROWs by the Company, its
contractors, agents or employees or by any person with the express or implied
consent of the Company;
unless such damage was caused directly or indirectly in whole or in part by the negligence
or willful misconduct on the part of the County or those for which it is responsible in law.
The County agrees to provide notice to the Company of any liability arising under this
Initials
323
14
provision in a reasonable period of time after the occurrence. For clarity, the Company
shall not be liable in any manner for any events which occurred before the Equipment
occupied the ROW.
13. NO JOINT VENTURE, PARTNERSHIP OR CO -OWNERSHIP
13.1 No Joint Venture. The Parties hereby acknowledge and agree that this Agreement is solely
an access agreement and that no relationship is formed between the Parties in the nature of
a joint venture, partnership co -ownership arrangement or other similar relationship.
14. FORCE MAJEURE
14.1 Force Majeure. Except for the Parties' obligations to make payments to each other under
this Agreement, neither Party shall be liable for a delay in its performance or its failure to
perform hereunder due to causes beyond its reasonable control, including, but not limited
to, acts of God, fire, flood, or other catastrophes; government, legal or statutory restrictions
on forms of commercial activity; or order of any civil or military authority; national
emergencies, insurrections, riots or wars or strikes, lock -outs or work stoppages ("Force
Majeure"). In the event of any one or more of the foregoing occurrences, notice shall be
given by the Party unable to perform to the other Party and the Party unable to perform
shall be permitted to delay its performance for so long as the occurrence continues. Should
the suspension of obligations due to Force Majeure exceed two (2) months, either Party
may terminate this Agreement without liability upon delivery of notice to the other Party.
15. DISPUTE RESOLUTION
15.1 General. The Parties hereby acknowledge and agree that:
(a) this Agreement has been entered into voluntarily by the Parties with the intention
that is shall be final and binding on the Parties until it is terminated or expires in
accordance with its terms;
(b) it is the intention of the Parties that all Disputes (as defined in subsection 15.2) be
resolved in a fair, efficient, and timely manner without incurring undue expense
and, wherever possible, without the intervention of the CRTC; and
(c) the CRTC shall be requested by the Parties to consider and provide a decision
only with respect to those matters which form the basis of the original Dispute as
set out in the Dispute Notice issued under this Section 15.
15.2 Resolution of Disputes. The Parties will attempt to resolve any dispute, controversy, claim
or alleged breach arising out of or in connection with this Agreement ("Dispute") promptly
through discussions at the operational level. In the event a resolution is not achieved, the
disputing Party shall provide the other Party with written notice of the Dispute and the
Parties shall attempt to resolve such Dispute between senior officers who have the authority
to settle the Dispute. All negotiations conducted by such officers shall be confidential and
shall be treated as compromise and settlement negotiations. If the Parties fail to resolve the
Dispute within thirty (30) days of the non -disputing Party's receipt of written notice, the
Parties agree to utilize the services of a mutually agreed upon independent third party
mediator. The mediator shall be knowledgeable regarding the area of the disputed issue.
The mediator shall meet with the Parties together or separately, as necessary, to review all
aspects of the issue. In a final attempt to assist the parties in resolving the issue themselves
prior to proceeding to legal proceedings and/or the CRTC, the mediator shall provide,
without prejudice, a non -binding written recommendation for settlement, within thirty (30)
days of holding a mediation. Upon receipt of the written settlement recommendation, if an
agreement cannot be reached, either Party may initiate legal proceedings and/or submit the
Dispute to the CRTC for resolution.
15.3 Continued performance. Except where clearly prevented by the nature of the Dispute, the
County and the Company agree to continue performing their respective obligations under
this Agreement while a Dispute is subject to the terms of this Section 15.
Initials
324
15
16. NOTICE
16.1 Method of Notice. Any notice required may be sufficiently given by personal deliveryor,
if other than the delivery of an original document, by facsimile transmission or electronic (e-
mail) transmission, to either Party at the following addresses:
To the County:
Corporation of the County Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5V1
To the Company:
Execulink Telecom Inc.
11127 Ridgeway Road
Woodstock, ON, N4V IE3
16.2 Delivery of Notice. Any notice given pursuant to Section 16.1 shall be deemed to have
been received on the date on which it was delivered in person, or, if transmitted by facsimile
or electronic transmission during the regular business hours of the Party receiving the
notice, on the date it was transmitted, or, if transmitted by facsimile outside regular
business hours of the Party receiving the notice, on the next regular business day of the
Party receiving the notice; provided, however, that either Party may change its address
and/or facsimile number for purposes of receipt of any such communication by giving ten
(10) days' prior written notice of such change to the other Party in the manner described
above.
17. FOREIGN CORRUPT PRACTICES ACT AND ANTI -BRIBERY INDEMNITY
17.1 Notwithstanding anything to the contrary herein, the County, in its administration of this
Agreement, shall refrain from offering, giving or promising, directly or indirectly, money
or anything of value to a Canadian or foreign governmental official to influence the official
in his or her official capacity, induce the official to do or omit to do an act in violation of
his or her lawful duty, or to secure any improper advantage in order to assist in obtaining
or retaining business for or with, or directing business to, any person. For the purposes of
this Section, "anything of value" includes, but is not limited to, cash or a cash equivalent,
discounts, gifts, use of materials, facilities or equipment, entertainment, drinks, meals,
transportation, lodging, insurance benefits, or promise of future employment.
"Governmental official" shall mean any person holding any level of legislative,
administrative, or judicial office of the Canadian or a foreign government or any of its
departments or agencies or divisions; any person acting on behalf of the Canadian or a
foreign government, including a local or provincial agency, enterprise, or organization; any
official or agent of a Canadian or a foreign public administration or publicly funded
organization; any official of a Canadian or a foreign political party; any officer or agent of
a public international organization (e.g., World Bank, International Monetary Fund, World
Health Organization, United Nations, World Trade Organization); or any relatives or close
family/household members of any of those listed above. The County shall indemnify and
hold harmless the Company from all claims brought against the Company as a result of the
County or its representatives' failure to comply with Anti -Bribery Law. The County shall
immediately report any breach of Anti -Bribery Law by the County or its representatives.
The County shall immediately report any breach of Anti -Bribery Law by the County or its
representatives'. The Company shall have the right to audit the County's books and records with
respect to payments made on behalf of the Company in the event that the Company believes that
the County has violated this Section 17. The Company shall have the rightto immediately terminate
all payments to the County under this Agreement if the County fails to comply with this Section 17.
18. GENERAL
18.1 Entire Agreement. This Agreement, together with the Schedules attached hereto,
constitute the complete and exclusive statement of the understandings between the Parties
Initials
325
16
with respect to the rights and obligations hereunder and supersedes all proposals and prior
agreements, oral or written, between the Parties.
18.2 Assignment. This Agreement may not be assigned or transferred, in whole or in part,
without the prior written consent of the other Party. Notwithstanding the foregoing, the
Company shall, provided that it is not in material breach of this Agreement, have the right
to assign this Agreement to an Affiliate without the consent of the County, provided that
the Company has given notice to the County.
18.3 Gender and number. In this Agreement, words importing the singular include the plural
and vice versa, words importing gender, include all genders.
18.4 Currency. Unless otherwise indicated, references in this Agreement to money amounts are
to the lawful currency of Canada.
18.5 Parties to act reasonably. Each Party shall at all times act reasonably in the performance
of its obligations and the exercise of its rights and discretion under this Agreement.
18.6 Amendments. Except as expressly provided in this Agreement, no modification of or
amendment to this Agreement shall be effective unless agreed to in writing by the County
and the Company.
18.7 Survival. The terms and conditions contained in this Agreement that by their sense and
context are intended to survive the performance thereof by the Parties hereto shall so
survive the completion of performance, the expiration and termination of this Agreement,
including, without limitation, provisions with respect to indemnification and the making of
any and all payments due hereunder.
18.8 Waiver. Failure by either Party to exercise any of its rights, powers or remedies hereunder
or its delay to do so shall not constitute a waiver of those rights, powers or remedies. The
single or partial exercise of a right, power or remedy shall not prevent its subsequent
exercise or the exercise of any other right, power or remedy.
18.9 Severability. If any provision of this Agreement is determined to be invalid or
unenforceable in whole or in part, such invalidity or unenforceability shall attach only to
such provision and everything else in this Agreement shall continue in full force and effect.
18.10 Enurement. This Agreement is and shall be binding upon and inure to the benefit of the
Parties hereto and their respective legal representatives, successors, and permitted assigns,
and may not be changed or modified except in writing, duly signed by the Parties hereto.
18.11 Counterparts: This Agreement may be executed by the Parties and delivered by facsimile
or PDF transmission and in one or more counterparts which when held together shall be
considered one and the same Agreement.
18.12 Equitable Relief. Either Party may, in addition to any other remedies it may have at law
or equity, seek equitable relief, including without limitation, injunctive relief, and specific
performance to enforce its rights or the other party's obligations under this Agreement.
18.13 Governing law. This Agreement shall be governed by the laws of the Province of Ontario
and all federal laws of Canada applicable therein.
[ONE (1) ENDORSEMENT PAGE FOLLOWS]
Initials
992.1:
17
IN WITNESS WHEREOF this Agreement has been executed by the Parties hereto on the date (s)
set out below and the Parties agree that this Agreement shall be effective on the date as set out at
the top of page one (1) of this Agreement.
SIGNED, SEALED AND DELIVERED CORPORATION OF THE COUNTY OF
in the presence of: ELGIN
SIGNED, SEALED AND DELIVERED
in the presence of:
Date: ,
Mary French, Warden
Date:
Julie Gonyou, Chief Administrative Officer
We have the authority to bind the Corporation
EXECULINK TELECOM INC.
Date:
Per: Yasmin Charania
Title: Chief Financial Officer
1/We have the authority to bind the Corporation
Initials
327
18
SCHEDULE"A"
Fees and Charges
Telecommunication Equipment Consent and Road User Agreement
Sy -Law
Fee/Charge
Amount
21-16
Municipal Consent
$200.00 + $0.25/m
21-16
Road Permit
$200.00 to $400.00
�►YyalIl
Permits required by the County_
Telecommunication Equipment Consent and Road User Agreement
MC
Notification
No Permit or
WORK ACTIVITY
RP
only
Notification
Road occupation that causes no disruption to traffic or
pedestrian flow to perform Work
X
Work that requires oversize or overweight vehicles
X
Road Occupancy that involves the temporary closure of a
vehicle travel lane, parking lane to perform Work
X
Emergency Work with no Excavation, no utilization of trees and
or other municipal infrastructure as a support structure
X
Any installation of Equipment that requires Excavation' in the
ROW, including:
— the installation of buried Equipment crossing a road;
— the installation of new Above -ground Plant;
— the relocation of buried Equipment or Above -ground
X
X
Equipment;
— the replacement of existing Above -ground Equipment with
equipment that is significantly larger; and
— the installation of buried Service Drops that cross a road or
a break a hard surface of the ROW.
The installation of aerial Equipment (excluding aerial Service
Drops)
X
Tree trimming on ROWS
X
The replacement of existing above -ground Equipment without
adding more Equipment or significantly increasing its size (pole
X
replacements excluded)
The installation of buried Service Drops that do not cross a road
or break the hard surface of a ROW
X
Pulling cable through existing underground duct
X
The installation of or repair to aerial Service Drops
X
The maintenance, testing and repair of Equipment where there
is minimal physical disturbance or changes to the ROW
X
Any other Work activity agreed to by the Municipality
X
Initials
328
CORRESPONDENCE —June 28, 2022
Items for Consideration — (Attached)
Letter from the Municipal Engineers Association (MEA) regarding the retention of
Professional Engineers at Ontario municipalities.
2. Letter from Southwestern Public Health with notification of the possible need for
additional funding levy in light of financial pressure brought about by the
pandemic.
329
Office of the President
EfUGHMEIERS ul lE ti qua
A"i1 S4 CliATfOf 1 4
II n,
Jun 13, 2022
Municipal Councils of Ontario
1525 Cornwall Road
Subject: The Retention of Professional Engineers at Ontario Municipalities
Oakville ON
L6J 0132
The purpose of this letter is to stress the importance that municipal engineers play in the successful
operation of cities, counties, towns, and townships across Ontario.
The Municipal Engineers Association (MEA) is a non-profit association representing the municipal
engineering field in Ontario. We have a membership base of over 1,000 municipal engineers across
Ontario who are employed as professional engineers at Ontario municipalities and other provincial
agencies serving in the engineering/public works field.
We advocate for sustainable municipal infrastructure practices and our members provide significant
input into the development of processes, standards, and specifications for use in municipal
infrastructure systems such as drinking water delivery, wastewater collection and treatment, storm
water management, waste management and transportation systems.
The MEA has been the proponent for the Municipal Class Environmental Assessment process since the
mid-1980s. We are also a co -proponent of Ontario Provincial Standards & Specifications that many
Ontario municipalities use when planning for and tendering municipal engineering projects.
There are a number of examples in various current legislation, where the use of a professional engineer
is referenced. Key tasks include roles in transportation, natural resources, health and safety, consumer
services, environment, tourism, agriculture, climate change, and energy. It is essential that
municipalities consider the appointment of professional engineers, especially within the areas of
engineering and public works, to afford municipal councils the appropriate due diligence toward public
safety. Unfortunately, we are observing a concerning trend where this is no longer the case.
Professional engineers, through education and practical experience requirements, have the knowledge
and foresight to not only understand the 'how' of an issue, but also understand the 'why' behind issues
as well. Professional engineers are licensed to practice in Ontario through the Professional Engineers
Act and are bound by statutory accountabilities, which includes a code of ethics. Under this code,
professional engineers are required to act at all times with fidelity to public needs; professional
engineers regard their duty to public welfare and safety as paramount.
Professional engineers also provide significant value to municipalities through their understanding of
risk management, which assists in lowering exposure to claims against a municipality. With insurance
premiums rising every year, it is prudent that municipalities appoint a professional engineer to guide
these decision -making processes.
330
Office of the President
EfUGHMEERS ulilE ti qua
A°I'll S4 CliATfOf l 4
II n,
1525 Cornwall Road
Oakville ON
L6J 0132
As of December 31, 2019, there were 57,134 practicing professional engineers licensed and practicing in
the Province of Ontario. Of this number, only 136 professional engineers work for municipalities with a
population of 50,000 or less. This represents only 0.2% of licensed and practicing Ontario Professional
Engineers being employed by Ontario municipalities serving populations of less than 50,000. Many of
these smaller municipalities have a Public Works/Engineering Department head and would benefit by
appointing a Professional Engineer.
The vast majority of professional engineers working at Ontario municipalities are employed by larger
urban centres having a population greater than 50,000.
For smaller municipalities that do not have the financial resources to employ a full-time professional
engineer on their staff, the MEA recommends the appointment of a professional engineer through a
licensed consulting firm so that your municipality may meet the needs only a professional engineer can
provide.
We would also like to take this opportunity to promote membership in the MEA. There are Ontario
municipalities that currently do not have representation in the MEA. If you have a professional
engineer(s) on staff and they are not MEA members, we encourage your municipality to have them
apply. The MEA offers members access to knowledge, learning and the ability to stay up to date with
current industry practices. It truly is great value for a very nominal fee.
On behalf of the MEA, we thank you for taking time to review this letter. Should you have any
questions, please reach out to the MEA's Executive Director, Dan Cozzi, P. Eng. at
dan.cozzi@municipalengineers.on.ca.
Yours sincerely,
4�..
Jason Cole, P. Eng.,
MEA President 2021- 2022
331
Wondstock, Site
June 15, 2022
Ms. Julie Gonyou, Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Julie,
This letter is being sent to you to make you aware of SWPH's 2022 cashflow concerns
related to Covid-19 expenditures.
SWPH has recently received its 2022 funding letter from the Ministry of Health which is
good news given it arrived earlier than in most years. Unfortunately, SWPH received
Ministry of Health approval for only half of the Covid-19 funding requested for Covid-19
response work including vaccination efforts (approximately $7,000,000 unfunded). To
our knowledge, this was the case for all health units. Instead, the Ministry has indicated
we can apply for additional funding through the Ministry's in -year extraordinary
expenditures reimbursement process. Using this process, we may end up with a
significant delay in receiving the actual approval and cashflow from the Ministry
resulting in cash flow concerns at the health unit level.
To manage this concern, staff have continued to monitor cash flow and discuss
projections with the Finance and Facilities Committee. Also, like last year, SWPH has
once again increased its line of credit from $800,000 to the maximum of $3,000,000 for
the balance of 2022.
Due to the potential cashflow situation, the Board of Health has requested that we
inform you of the potential need to levy each of the obligated municipalities
proportionately of a total of $4,000,000. The Line of Credit and this additional Levy will
ensure that SWPH's financial obligations are met bridging the gap between now and the
date the Ministry of Health reimburses SWPH for all its Covid-19 expenditures. Given it
is a municipal election year, the Board flagged the need to advise you now so that any
municipal council decisions needed could be made before the fall, in advance of an
additional levy notification.
K93A
The County of Elgin's portion of this levy is $1,002,182. The Board determined that
these funds will be returned to the County upon receipt of the Ministry of Health funding.
The Board and staff recognize an additional levy is the last resort. At this time, we are
not requesting you forward the funds, but we are making you aware that in the event of
an unacceptable cash flow situation, SWPH will be requesting the above stated amount.
If you have any questions, please don't hesitate to contact us.
Sincerely,
Larry Martin
Chair, Board of Health
Southwestern Public Health
Cynthia St. John
Chief Executive Officer
Southwestern Public Health
copy: Board of Health members, SWPH
Monica Nusink, Director of Finance, SWPH
333
CLOSED MEETING AGENDA
June 28, 2022
Staff Reports:
1) Chief Administrative Officer — Municipal Act Section 239 (2) (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Long -
Term Care
2) Chief Administrative Officer — Municipal Act Section 239 (2) (b) personal matters
about an identifiable individual, including municipal or local board employees — Human
Resources (Walk -On)
3) General Manager of Engineering, Planning & Enterprise/Deputy CAO — Municipal
Act Section 239 (2) (a) the security of the property of the municipalityor local board;
(h) information explicitly supplied in confidence to the municipality or local board by
Canada, a province or territory or a Crow agency of any of them; and (k) a position,
plan, procedure, criteria or instruction to be applied to any negotiations to be carried
on by or on behalf of the municipality or local board — Property Matter
4) County Solicitor — Municipal Act Section 239 (2) (k) a position, plan, procedure,
criteria or instruction to be applied to any negotiations to be carried on by or on behalf
of the municipality or local board — Financial Services
5) General Manager of Engineering, Planning & Enterprise/Deputy CAO — Municipal
Act Section 239 (2) (a) the security of the property of the municipalityor local board;
(h) information explicitly supplied in confidence to the municipality or local board by
Canada, a province or territory or a Crow agency of any of them; and (k) a position,
plan, procedure, criteria or instruction to be applied to any negotiations to be carried
on by or on behalf of the municipality or local board — Property Matter (Walk -On)
334
COUNTY OF ELGIN
By -Law No. 22-28
BEING A BY-LAW TO AUTHORIZE THE WARDEN AND TREASURER TO
BORROW FROM TIME TO TIME TO MEET CURRENT EXPENSES AND OTHER
QUALIFYING EXPENDITURES DURING THE FISCAL YEAR ENDING
DECEMBER 31, 2022.
WHEREAS section 407 of the Municipal Act 2001, S.O. 2001, c.25, as amended (the "Act"),
provides authority for a Council, by by-law, to authorize the head of Council and the
Treasurer to borrow from time to time, by way of promissory note or bankers' acceptance,
such sums as the Council considers necessary to meet the current expenses and other
qualifying expenditures (as set forth in the said section 407 of the Act) of the Corporation
until levies from local municipalities and other revenues are received;
AND WHEREAS the Council of the Corporation of the County of Elgin, hereinafter called
the "Corporation", deems it necessary to arrange for and seek authorization to borrow,
from time to time and by way of promissory note or bankers' acceptance, certain sums to
meet the current expenses and such other qualifying expenditures of the Corporation for
the fiscal year 2022 until levies from local municipalities and other revenues are received;
AND WHEREAS the total amount that may be borrowed from all sources at any one time
to meet the current expenses and such other qualifying expenditures of the Corporation,
except with the approval of the Ontario Land Tribunal, is limited by section 407 of the
Municipal Act to a portion of the total 2022 estimated revenues of $84,204,000.
BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the County
of Elgin:
1. THAT the Warden and the Treasurer are hereby authorized to borrow, from time to
time and by way of promissory note or bankers' acceptance, during the fiscal year
2022 (hereafter referred to as the "current year"), such sums as may be necessary
to meet, until levies from local municipalities and other revenues are received, the
current expenses and such other qualifying expenditures of the Corporation until
levies from local municipalities and other revenues are received.
2. THAT a promissory note or bankers' acceptance made under Section 1 shall be
signed by the Warden, or such other person as is authorized by a by-law to sign it,
and by the Treasurer or Deputy Treasurer.
3. THAT the lenders from whom amounts may be borrowed under the authority of this
by-law shall be, the Bank ofMonlreal, 739 Talbot Street, St. Thomas, Ontario, N5P 1 E3,
and such other lender(s) as may be determined from time to time by resolution of
the Council.
4. THAT the total amount which may be borrowed at any one time under this by-law,
together with the total of any similar borrowings that have not been repaid, shall not
exceed, from January 1 st until September 30th of the current year, 50 percent of
the estimated revenues of $84,204,000 as set forth in the approved budget for the
current year, calculated as $42,102,000, or, from October 1 st until December 31 st
of the current year, 25 percent of the said estimated revenues calculated as
$21,051,000.
5. THAT, for the purposes of this by-law, the estimated expenses of the Corporation
shall include bothsums to meet the current expenses and such other qualifying
expenditures of the Corporation for the current year and for any body and other
purposes for which the Corporation is required by law to provide. Estimated
revenues forthe Corporation shall not include revenues derivable or derived from:
(a) borrowing or issue of debentures or
(b) a surplus, including arrears of levies, or
(c) a transfer from the capital fund, reserve fund or reserves.
335
6. THAT the Treasurer shall, at the time when any amount is borrowed under this by-
law, ensure that the lender is or has been furnished with a certified copy of this by-
law, a certified copyof the resolution mentioned in Section 3 determining the lender
if applicable, and a certified copy of the estimates of revenues of the Corporation
adopted by budget for the current year.
THAT, from time to time and in timely fashion, the Treasurer will report to Council
the total of any other amounts borrowed from any and all sources under authority of
either or both Section 407 of the Act and this By -Law and which have not been
repaid.
8. THAT if the estimates for the current year have not been adopted by budget at the
time an amount is borrowed under this by-law,
(a) the limitation on the total borrowing, as set out in Section 4 hereof, shall
be calculated for the time being upon the estimated revenues of the
Corporation as set forth in the estimates adopted for the preceding fiscal
year.
(b) the certified copy furnished under Section 6 shall show the revenues of the
Corporation as set forth in the estimates adopted for the preceding fiscal
year.
9. THAT all or any sums borrowed under this by-law shall, with interest thereon, be a
charge upon the whole of the revenues of the Corporation for the current fiscal year
and for any preceding fiscalyears as and when such revenues are received, but such
charge does not defeat or affect and is subject to any prior charge then subsisting in
favour of any other lender.
10. THAT this by-law takes effect and comes into force on June 28t", 2022.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 281" DAY
OF JUNE, 2022.
Julie Gonyou, Mary French,
Chief Administrative Officer. Warden.
336
[0]11►1I VLSI0:1EelI L1
By -Law No. 22-29
"BEING A BY-LAW TO APPOINT A
SECRETARY -TREASURER OF THE ELGIN COUNTY LAND DIVISION COMMITTEE"
WHEREAS pursuant to Section 56 (1) of the Planning Act, R.S.O. 1990, Chapter
P.13, the Council of the Corporation of the County of Elgin did constitute and appoint an
Elgin County Land Division Committee; and
WHEREAS pursuant to Section 44 (8) of the Planning Act, R.S.O. 1990, Chapter
P.13, the Council of the Corporation of the County of Elgin shall appoint a Secretary -
Treasurer to the Elgin County Land Division Committee.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the Planning Technician for the County of Elgin, be and is hereby appointed
to carry out the duties of the Secretary -Treasurer of the Elgin County Land Division
Committee; and,
THAT By -Law 85-45 and any by-laws inconsistent with this by-law be repealed; and
THAT this by-law shall become effective upon its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 28th DAY OF
JUNE 2022.
Julie Gonyou, Mary French,
Chief Administrative Officer. Warden.
337