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TABLE OF CONTENTS
Orders — Tuesday, July 12, 2022.............................................................. 2
Elgin County Council Minutes — June 28, 2022............................................. 3
ReportsIndex........................................................................................ 53
Report — Welcome Home Video Campaign ................................................ 54
Report — Parking By -Law Amendment — Port Stanley ..................................... 58
Report — Parking By -Law Amendment — Union Road ...................................... 63
Correspondence — Items for Consideration.................................................. 67
Correspondence — Request from Ministry of Transportation ............................ 68
Closed Session Agenda — July 12, 2022..................................................... 71
By -Law 22-31- Parking Amendment — Port Stanley ........................................ 72
By -Law 22-32 — Parking Amendment — Union Road ....................................... 73
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ORDERS OF THE DAY
For Tuesday, July 12, 2022, 9:00 A.M.
Location: Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas ON
1St Meeting Called to Order
2°d Adoption of Minutes — June 28, 2022
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
5th Motion to Move Into "Committee of the Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1. Items for Consideration
2. Items for Information (Consent Agenda) — none.
8th Other Business
1. Statements/Inquiries by Members
2. Notice of Motion
3. Matters of Urgency
9th Closed Meeting Items
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee of the Whole
13th Consideration of By -Laws
14th Adjournment
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
Accessible formats available upon request.
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MINUTES
June 28, 2022
Page 1
June 28, 2022
Elgin County Council met this 28th day of June 2022 at the Elgin County Administration Building.
The meeting was held in a hybrid format with Councillors and staff participating as indicated
below.
Council Present: Deputy Warden Tom Marks (Council Chambers)
Councillor Duncan McPhail (Council Chambers)
Councillor Bob Purcell (Council Chambers)
Councillor Grant Jones (Council Chambers)
Councillor Sally Martyn (Council Chambers)
Councillor Dave Mennill (Council Chambers)
Councillor Dominique Giguere (Council Chambers)
Councillor Ed Ketchabaw (Council Chambers)
Regrets: Warden Mary French (previous notice provided)
Staff Present: Julie Gonyou, Chief Administrative Officer (Council Chambers)
Brian Lima, General Manager of Engineering, Planning & Enterprise/Deputy
CAO (Council Chambers)
Michele Harris, Director of Homes and Seniors Services (Council Chambers)
Jennifer Ford, Director of Financial Services (Council Chambers)
Amy Thomson, Director of Human Resources (Council Chambers)
Stephen Gibson, County Solicitor (Council Chambers)
Katherine Thompson, Manager of Administrative Services/Deputy Clerk
(Council Chambers)
Carolyn Krahn, Interim Manager of Economic Development and Tourism
(Council Chambers)
Jenna Fentie, Legislative Services Coordinator (Council Chambers)
Paul Hicks, Acting Manager of Planning (virtual)
1. CALL TO ORDER
The meeting convened at 9:00 a.m. with Deputy Warden Marks in the chair.
ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the minutes of the meeting held on June 14, 2022 be adopted.
Motion Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
Councillor Martyn disclosed a conflict with Closed Session Item #3 — Property Matter.
Councillor Martyn will not be present for the discussion of this item.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Population, Housinq and Employment Forecasts and Associated Land
Needs Analysis — Hemson Consulting Ltd. and Stantec
Stefan Krzeczunowicz and Russell Mathews of Hemson Consulting Ltd. and
Amelia Sloan of Stantec presented the final report detailing population, housing
and employment forecasts and associated land needs analysis.
Page 2
June 28, 2022
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT the presentation titled "Population, Housing and Employment
Forecasts and Associated Land Needs Analysis" from Hemson Consulting Ltd.
and Stantec be received and filed.
Motion Carried.
Deputy Warden Marks introduced Paul Clarke, new Planning Technician for the County of
Elgin.
6�iTi]LTA ILTA 111a1:11:9ila1a4TA01I 10
Moved by: Councillor Martyn
Seconded by: Councillor Mennill
RESOLVED THAT we do now move into Committee of the Whole Council.
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 SCOR EDC Short Line Rail — Warden French
The report will be presented following Council's consideration of the Closed
Session agenda.
6.2 Terrace Lodge Redevelopment — 2022 Mid -Year Update — Councillor Purcell
Councillor Purcell presented the report updating Council on the status of the
Terrace Lodge Redevelopment Project progress.
Moved by: Councillor McPhail
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Terrace Lodge Redevelopment — 2022 Mid -
Year Update" dated June 20, 2022 from Councillor Purcell, Chair of the Terrace
Lodge Redevelopment Committee be received and filed.
Motion Carried.
6.3 Terrace Lodge Redevelopment Fundraising Committee Appointment —
Councillor Giguere
Councillor Giguere presented the report recommending that County Council
appoint a new member to the Terrace Lodge Redevelopment Fundraising
Committee.
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED THAT the report titled "Terrace Lodge Redevelopment Fundraising
Committee Appointment" dated June 21, 2022 from Councillor Giguere, Chair of
the Terrace Lodge Redevelopment Fundraising Committee be received and filed;
and
THAT County Council appoint Brigette Clark -Carmichael to sit on the Terrace
Lodge Redevelopment Fundraising Committee for the remainder of 2022.
Motion Carried.
Page 3
June 28, 2022
6.4 HR Policy: 10.50 Mileage — Director of Human Resources
The Director of Human Resources presented the report recommending that County
Council approve an increase to the County's mileage reimbursement rate to mirror
the current CRA rate.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT County Council approve the amended HR Policy: 10.50
Mileage -land
THAT County Council approve the 2022 CRA recommended mileage rate of $0.61
per kilometer effective July 1, 2022; and
THAT the report titled "HR Policy: 10.50 Mileage" from the Director of Human
Resources dated June 28, 2022 be received and filed.
Motion Carried.
6.5 HR Policv: 2.20 Dress Code — Director of Human Resources
The Director of Human Resources presented the report recommending County
Council approve an updated Dress Code policy for County of Elgin staff.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT County Council approve the amended HR Policy: 2.20 Dress
Code; and
THAT the report titled "HR Policy: 2.20 Dress Code" from the Director of Human
Resources dated June 28, 2022 be received and filed.
Motion Carried.
6.6 Consultant Agreement — Long -Term Care Transition Coordinator — Single
Source Procurement — Director of Homes and Seniors Services
The Director of Homes and Seniors Services presented the report recommending
that Warden and Chief Administrative Officer be authorized to sign a consultant's
agreement to appoint Gail Kaufman Carlin Consulting as the Long -Term Care
Transition Coordinator for the Terrace Lodge Redevelopment Project.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Consultant Agreement — Long -Term Care
Transition Coordinator — Single Procurement" dated June 16, 2022 from the
Director of Homes and Seniors Services be received and filed; and
THAT County Council approve the single source procurement of Gail Kaufman
Carlin Consulting as Long -Term Care Transition Coordinator for the Terrace Lodge
Redevelopment Project pursuant to a Consultant Agreement; and
THAT County Council approve and authorize the Warden and Chief Administrative
Officer to execute a Consultant's Agreement for the appointment of Gail Kaufman
Carlin Consulting as the Long -Term Care Transition Coordinator for the Terrace
Lodge Redevelopment project, such Agreement to be in the substantial form and
content as attached to the report to Council.
Motion Carried.
Page 4
June 28, 2022
6.7 Homes — Long -Term Care Homes Quality Improvement Plan (QIP)— 2022-2023
Submission to Health Quality Ontario — Director of Homes and Seniors
Services
The Director of Homes and Seniors Services presented the report recommending
that County Council approve the submission of the three (3) Quality Improvement
Plans (QIPS) to Health Quality Ontario.
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
RESOLVED THAT the report titled "Homes — Long -Term Care Homes Quality
Improvement Plan (QIP) 2022-2023 Submission to Health Quality Ontario" dated
June 15, 2022 from the Director of Homes and Seniors Services be received and
filed; and
THAT Council approve submission of the three (3) Quality Improvement Plans
(QIPS) to Health Quality Ontario.
Motion Carried.
6.8 2022 Borrowina By -Law — Director of Financial Services
The Director of Financial Services presented the report recommending that County
Council enact a Borrowing By -Law to support the maintenance of our credit facility
annually to ensure business continuity.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "2022 Borrowing By -Law" dated June 22, 2022
from the Director of Financial Services be received and filed; and
THAT the amended Borrowing By -Law for 2022 be read for approval
Motion Carried.
6.9 2022-2025 Economic Development and Tourism Strategy — Interim Manager
of Economic Development & Tourism
The Interim Manager of Economic Development and Tourism presented the 2022
2025 Economic Development and Tourism Strategy for Council's endorsement.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the report titled "2022-2025 Economic Development and
Tourism Strategy" dated June 20, 2022 from the Interim Manager of Economic
Development & Tourism be received and filed; and
THAT Council endorse the 2022-2025 Economic Development and Tourism
Strategy as presented.
Motion Carried.
6.10 Elain Countv Affordable Housina Summary — Manager of Administrative
Services/Deputy Clerk
The Manager of Administrative Services/Deputy Clerk provided a presentation
outlining actions being undertaken by the County, its partners, and senior levels of
government.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
Page 5
June 28, 2022
RESOLVED THAT the presentation titled "Elgin County Affordable Housing
Summary" dated May 16, 2022 from the Manager of Administrative
Services/Deputy Clerk be received and filed.
Motion Carried.
6.11 Council Chamber Renovations and September Meeting Dates — Legislative
Services Coordinator
The Legislative Services Coordinator presented the report recommending that
County Council consent to changing the September 13, 2022 County Council
meeting date to September 14, 2022, and to notify Council that all County Council
and Land Division Committee meetings scheduled for July, August, and September
2022 will be held at the Masonic Centre of Elgin to accommodate the upcoming
Council Chamber renovations.
Moved by: Councillor Giguere
Seconded by: Councillor McPhail
RESOLVED THAT the report titled "Council Chamber Renovations and September
Meeting Dates" dated June 23, 2022 from the Legislative Services Coordinator be
received and filed; and
THAT Elgin County Council consent to a change in the Council Meeting schedule
for the first meeting in September from September 13, 2022 to September 14, 2022
at 9:00 a.m. with public notice issued; and
THAT public notice be given advising of a change in location for all Council and
Land Division Committee meetings for all meetings scheduled in July, August and
September 2022.
Motion Carried.
6.12 Traffic Signal Modernization — Contract Award — General Manager of
Engineering, Planning, & Enterprise/Deputy CAO, Manager of Transportation
Services, and Purchasing Coordinator
The General Manager of Engineering, Planning, & Enterprise/Deputy CAO
presented the report that provides details on the Request for Proposal (RFP) for
Traffic Signal Modernization.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the contract for Traffic Signal Modernization be awarded to
Fortran Traffic Systems Inc. for a one-year term; and
THAT staff be authorized to extend the contract for an additional four (4) one-year
terms, in accordance with section 7.6 of the Procurement Policy, subject to
satisfactory performance during the initial one-year contract term, pricing and
budget approval; and
THAT the Warden and Chief Administrative Officer be authorized to sign the
contract.
Motion Carried.
6.13 Request to fill in the Bennett Municipal Drain — Pioneer Line, Village of
Dutton — General Manager of Engineering, Planning & Enterprise/Deputy
CAO and Manager of Transportation Services
The General Manager of Engineering, Planning, & Enterprise/Deputy CAO
presented the report detailing the request received from the Dutton & District Lions
Page 6
June 28, 2022
Non -Profit Housing Inc. to fill in the Bennett Municipal Drain and provides options
for the land owner under the Drainage Act.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Request to fill in the Bennett Municipal Drain —
Pioneer Line, Village of Dutton" dated June 20, 2022 from the General Manager of
Engineering, Planning, & Enterprise/Deputy CAO and Manager of Transportation
Services be received and filed.
Motion Carried.
6.14 Request to Extend Reduced Speed Zone — Village of Springfield — General
Manager of Engineering, Planning & Enterprise/Deputy CAO and Manager of
Transportation Services
The General Manager of Engineering, Planning, & Enterprise/Deputy CAO
presented the report detailing the letter received from the Township of Malahide
requesting Elgin conduct speed and traffic counts on Ron McNeil Line at the west
village limit in the Village of Springfield. The report recommends maintaining the
current reduced speed zone limits and that the recently completed traffic study be
forwarded to the OPP with a request to provide targeted speed enforcement.
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the report titled "Request to Extend Reduced Speed Zone —
Village of Springfield" dated June 20, 2022 from the General Manager of
Engineering, Planning, & Enterprise/Deputy CAO and Manager of Transportation
Services be received and filed; and
THAT the Ontario Provincial Police be informed of the recent traffic study results
and request that they deploy targeted enforcement activities as resources permit.
Motion Carried.
6.15 Draft Plan Approval. Plan of Subdivision. Part of Lot 123. Concession North
of the Talbot Road, Geographic Township of Bayham, County of Elgin;
Applicant: CJDL Engineering Ltd.; Owner: 1985763 Ontario Ltd. File No. 34T-
BY2101 — General Manager of Engineering, Planning & Enterprise/Deputy
CAO, and Acting Manager of Planning
The General Manager of Engineering, Planning, & Enterprise/Deputy CAO and the
Acting Manager of Planning presented the report that provides County Council with
information required in order to consider granting draft plan approval to the Plan of
Subdivision proposed by CJDL Engineering Ltd, File No. 34T-BY2101.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
RESOLVED THAT the Council of the Corporation of the County of Elgin grants
draft plan approval to the Draft Plan of Subdivision proposed by CJDL Engineering
Ltd. File No. 34T-BY2101; and
THAT staff be directed to provide notice of this decision subject to the conditions
for final approval in accordance with the Planning Act.
Motion Carried.
Page 7
June 28, 2022
6.16 Elgin (County)/Execulink Telecom Inc. — Telecommunications Equipment
Consent and Road User Agreement — General Manager of Engineering,
Planning & Enterprise/Deputy CAO and Senior Counsel
The General Manager of Engineering, Planning, & Enterprise/Deputy CAO
presented the report that seeks Council's approval and authorization for the
execution of a proposed Telecommunication Equipment Consent and Road User
Agreement between Elgin County and Execulink Telecom Inc.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Elgin (County)/Execulink Telecom Inc. —
Telecommunications Equipment Consent and Road User Agreement" dated June
17, 2022 from the Senior Counsel and General Manager of Engineering, Planning,
& Enterprise/Deputy CAO be received and filed; and
THAT County Council approve and authorize the Warden and Chief Administrative
Officer to execute a proposed Telecommunications Equipment Consent and Road
User Agreement as between Elgin (County) and Execulink Telecom Inc.
substantially in the form and content attached to the Report to Council.
Motion Carried.
COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Letter from the Municipal Engineers Association (MEA) regarding the
retention of Professional Engineers at Ontario Municipalities.
Moved by: Councillor Mennill
Seconded by: Councillor Martyn
RESOLVED THAT the letter from the Municipal Engineers Association
(MEA) dated June 13, 2022 be received and filed.
Motion Carried.
7.1.2 Letter from Southwestern Public Health with notification of the possible need
for additional funding levy in light of financial pressure brought about by the
pandemic.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the letter from Southwestern Public Health dated June
15, 2022 be received and filed; and
THAT staff be directed to make funds available should they be needed by
Southwestern Public Health as detailed in the letter to County Council.
Motion Carried.
7.2 Items for Information
1► rem
OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
Page 8
June 28, 2022
8.2 Notice of Motion
None.
8.3 Matters of Urgency
The Chief Administrative Officer requested that Council consider an additional item
of correspondence from Rick and Rose Robinson regarding parking in Port
Stanley, as well as an additional legal matter to be considered in closed session.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
RESOLVED THAT Council consider an additional item of correspondence from
Rick and Rose Robinson dated June 14, 2022 regarding parking in Port Stanley;
and
THAT an additional legal matter be considered in closed session under Municipal
Act Section 239 (2) (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose — Legal.
Motion Carried.
Additional Correspondence — Item for Consideration
8.3.1 Letter from Rick and Rose Robinson regarding the recent establishment of a
two-hour parking limit in Port Stanley.
Moved by: Councillor Jones
Seconded by: Councillor Purcell
RESOLVED THAT the correspondence regarding parking in Port Stanley
received from Rick and Rose Robinson dated June 14, 2022 be received
and filed; and
THAT the letter from Rick and Rose Robinson be forwarded to the
Municipality of Central Elgin for consideration; and further
THAT a letter detailing Council's direction be sent to Rick and Rose
Robinson.
Motion Carried.
CLOSED MEETING ITEMS
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Long -
Term Care
In -Camera Item #2
(b) personal matters about an identifiable individual, including municipal or local board
employees — Human Resources (Walk -On)
10
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June 28, 2022
In -Camera Item #3
(a) the security of the property of the municipality or local board; (h) information explicitly
supplied in confidence to the municipality or local board by Canada, a province or territory
or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations to be carried on by or on behalf of the
municipality or local board — Property Matter
In -Camera Item #4
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations to be
carried on by or on behalf of the municipality or local board — Financial Services
In -Camera Item #5
(a) the security of the property of the municipality or local board; (h) information explicitly
supplied in confidence to the municipality or local board by Canada, a province or territory
or a Crown agency of any of them; and (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations to be carried on by or on behalf of the
municipality or local board — Property Matter (Walk -On)
In -Camera Item #6
(f) advice that is subject to solicitor -client privilege, including communications necessary
for that purpose - Legal
Motion Carried.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT we do now rise and report.
Motion Carried.
In -Camera Item #1 — Lonq-Term Care
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Motion Carried.
In -Camera Item #2 — Human Resources
Moved by: Councillor Giguere
Seconded by: Councillor Mennill
RESOLVED THAT staff proceed as directed.
Motion Carried.
In -Camera Item #3 — Property Matter
Moved by: Councillor McPhail
Seconded by: Councillor Mennill
RESOLVED THAT staff proceed as directed.
Motion Carried.
m
Page 10
June 28, 2022
In -Camera Item #4 — Financial Services
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
RESOLVED THAT staff proceed as directed.
Motion Carried.
Stephen Gibson, County Solicitor/Deputy Clerk acted as Clerk for In -Camera Item #5:
In -Camera Item #5 — Property Matter
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Motion Carried.
In -Camera Item #6 — Legal
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED THAT the report from the County Solicitor be received.
Motion Carried.
11. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF — CONTINUED
11.1 SCOR EDC Short Line Rail —Warden French
The General Manager of Engineering, Planning & Enterprise/Deputy CAO
presented the report outlining recommendations received from the County Budget
Committee regarding South Central Ontario Region Economic Development
Corporation's (SCOR EDC) request for funding of up to $150,000 (over a three (3)
year period) in support of short line rail within the 2022-2024 budgets. County
Council received a legal opinion that the funding requested by SCOR could be
constituted as a violation of the prohibition against bonusing set forth by Section
106 in the Municipal Act.
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
WHEREAS Council previously consented to providing a letter indicating its non -
monetary support in principle for the short line rail project;
NOW THEREFORE BE IT RESOLVED THAT Council hereby decline SCOR's
request for funding in the amount of up to $150,000 over a three-year period.
Motion Carried.
12. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT we do now adopt recommendations of the Committee of the Whole.
Motion Carried.
12
Page 11
June 28, 2022
13. CONSIDERATION OF BY-LAWS
13.1 By -Law No. 22-28 — Borrowing By -Law
BEING a By -Law to Authorize the Warden and Treasurer to Borrow from Time to
Time to Meet Current Expenses and Other Qualifying Expenditures During the
Fiscal Year Ending December 31, 2022.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT By -Law No. 22-28 be now read a first, second and third time
and finally passed.
- Motion Carried.
13.2 By -Law No. 22-29 — Land Division Committee Secretary -Treasurer
Appointment
BEING a By -Law to appoint a Secretary -Treasurer of the Elgin County Land
Division Committee.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
RESOLVED THAT By -Law No. 22-29 be now read a first, second and third time
and finally passed.
- Motion Carried.
13.3 By -Law No. 22-30 — Confirming all Actions and Proceedings
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the June 28, 2022 Meeting.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 22-30 be now read a first, second and third time
and finally passed.
- Motion Carried.
fi[�e1B1119111d►1LTA 1:I►111
Moved by: Councillor Jones
Seconded by: Councillor Purcell
RESOLVED THAT we do now adjourn at 1:08 p.m. to meet again on July 12, 2022 at 9:00
a. m.
- Motion Carried.
Julie Gonyou, Tom Marks,
Chief Administrative Officer. Deputy Warden.
13
June 14, 2022
Elgin Council
Rick & Rose Robinson
271 Colborne St.,
Port Stanley
519-641-8300
Yesterday afternoon we received a ticket for parking in front of our home. Something that we
have done since moving here 42 years ago.
I thought this couldn't be right. I submitted a dispute form to Central Elgin and received a reply
Jason Dale, our By-law Manager. He explained that we had been ticketed under an Elgin County bylaw
for parking over 5 hours. He also stated that the 2 hour limit was also coming shortly for all of
Colborne St.
I understand why Central Elgin initiated this undertaking. The BIA had a very simple request to
initiate 2 hour parking along William Street. Council then added on William, Bridge and Main Street.
They also included the first block of Colborne St north of the traffic lights. I don't have a problem with
this as it's our business district. Get the customers in and get them out. They want to stay longer, Iut the
paid lots. This motion was to put a stop to the so-called "beach dumping". We do not have a problem of
"beach dumping" north on Colborne St. There are no retail business' along this stretch either. However,
we do have a couple of marinas with customers that need to park for longer than 2, or 5 hours. It's
pretty hard to go out on the lake for that short amount of time.
With a quick stroke of the pen, and no forethought, you have caused a huge hardship for the
people along this residential section of road. You have imposed a 2 hour parking limit extending 1140
mt. This includes a fiill kilometre of people's homes that need to park on the road frequently. Did any of
You folks come down to Port and drive, or even walk along this section of road before passing this by-
law? There are no retail business' along this stretch where a two hour limit would be beneficial.
This two hour limit on Colborne St., north of Charlotte Street, needs to rescinded right away.
In closing, 1 would like to ask you why all of a sudden you decided to enforce this 5 hour
parking limit? Was it enforced equally all over Elgin County? Was it enforced in Belmont or Dutton as
well? I real1v doubt it,/ 117
& RdstJRobinson
14
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RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Warden Mary French
DATE: June 27, 2022
SUBJECT: SCOR Short Line Rail
THAT County Council consider feedback from the Budget Committee and provide
direction regarding SCOR's request for funding in the amount of up to $150,000 (over a
three (3) year period) to inform its application to the National Trade Corridors Fund
(NTCF).
BUDGET COMMITTEE RESOLUTION:
The Budget Committee approved the following resolution at its meeting held on June
24, 2022.
WHEREAS at its meeting on May 24tn, 2022, Elgin County Council directed staff
to prepare a follow-up report for presentation to the Budget Committee regarding
South Central Ontario Region Economic Development Corporation's (SCOR
EDC) request for funding (up to $150,000 over a three (3) year period) and
including an analysis of County infrastructure; and
WHEREAS on May 25tn, 2022, the Warden sent a letter of support, in principle,
to SCOR EDC for the short line rail project to revitalize the Cayuga Subdivision
line, as directed by County Council; and
WHEREAS following receipt of the letter sent to SCOR EDC on behalf of Elgin
County Council, SCOR EDC requested that the Budget Committee, and by
extension, Elgin County Council expedite its consideration of SCOR's request for
funding in the amount of up to $150,000 (over a three (3) year period) to inform
its application to the National Trade Corridors Fund (NTCF) due on June 30tn
2022,-and
WHEREAS on June 24tn, 2022, the Budget Committee considered the request
for funding from SCOR EDC along with a staff report including background
information and details of Crossing Images / Crossing Costs provided to the
County by SCOR EDC; and
THEREFORE, BE IT RESOLVED...
W
THAT the report presented to the Budget Committee be amended to
include Committee discussion and direction and presented by the Warden
to Elgin County Council at its meeting on June 28t", 2022, and
THAT the Committee direct staff to seek a legal opinion from Elgin County
Legal Services with respect to the funding request from SCOR EDC to
ensure compliance with the Ontario Municipal Act, 2001 for Council's
review on June 28t", 2022, and
THAT the Committee recommends that Elgin County Council authorize
the Warden to send a letter of support as prescribed by the NTCF
application guidelines to South Central Ontario Region Economic
Development Corporation (SCOR EDC), and to commit to funding the
proposed Cayuga Subdivision Short Rail Line Revitalization Project for up
to $150, 000 (over a three (3) year period), subject to NTCF funding
approval, using the Growth Reserve, and
FURTHER, THAT SCOR EDC be required to provide Elgin County
Council with regular progress reports regarding this regionally significant
project, not less than on a quarterly basis.
PURPOSE:
South Central Ontario Region Economic Development Corporation (SCOR EDC) has
requested that the County of Elgin provide a letter of support and a financial contribution
of up to $150,000 (over a three (3) year period) to support an application for funding
under the National Trade Corridors Fund (NTCF) to upgrade infrastructure of the
Cayuga Subdivision Short Line Rail (SLR) serving Oxford, Elgin and Norfolk Counties.
NTCF program provides up to a maximum of 50% of eligible project costs, therefore
SCOR EDC is seeking funding from regional partners including the Counties of Oxford,
Norfolk and Elgin to leverage the project.
At its meeting on May 24t", 2022, County Council received a presentation from the
SCOR EDC along with a request for funding and a letter of support. The following
motion was passed by Elgin County Council on May 24t" 2022:
RESOLVED THAT the Warden be directed to send a letter of support in principle
to South Central Ontario Region Economic Development Corporation (SCOR
EDC) for the short line rail project to revitalize the Cayuga Subdivision line, and
THAT staff be directed to prepare a follow-up report for presentation to the
Budget Committee regarding SCOR's request and including an analysis of
County infrastructure, and
THAT the Budget Committee, following its review of the report, prepare
recommendations for County Council's consideration.
ill
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
The Budget Committee met on June 24, 2022 to provide direction with respect to the
provision of funding of up to $150,000 (over a three (3) year period) in support of SLR
within the 2022-2024 budgets.
After discussion at the Committee level, the Budget Committee directed that Elgin
County Legal Services prepare a legal opinion for County Council's consideration
regarding the funding request from SCOR EDC to ensure compliance with the Ontario
Municipal Act, 2001. In the absence of legal counsel regarding compliance with the
Municipal Act, 2001, the Committee is recommending Council consider authorizing the
Warden to send a letter of support as prescribed by the NTCF application guidelines to
South Central Ontario Region Economic Development Corporation (SCOR EDC), and
to commit to funding the proposed Cayuga Subdivision Short Rail Line Revitalization
Project for up to $150,000 (over a three (3) year period), subject to NTCF funding
approval, using the Growth Reserve.
The Committee also requested that staff provide additional detail regarding the Growth
Reserve, specifically, anticipated funds available in the reserve at year end. Barring
unforeseen circumstances, staff have identified $50,000 in surplus operating funds at
the end of Q1, generated through efficiencies and/or additional sources of funding used
to offset budgeted operating expenses.
SUPPLEMENTARY MATERIALS:
• Appendix I — SCOR EDC Presentation to Elgin County Council — May 24t", 2022
• Appendix II — Letter: Warden French's response to SCOR EDC, as directed by
County Council on May 24t" 2022
• Appendix III — Crossing Images / Crossing Costs (provided by SCOR EDC)
• Appendix IV — Letter of support from Oxford County ($150K)
• Appendix V — Letter of support from Norfolk County ($15K)
BACKGROUND:
An overview of the CN Cayuga Subdivision Short Line Rail (SLR) project, as
presented by SCOR EDC to Elgin County Council is attached as Appendix I.
In January 2022, a rail operator (GIO Rail) reinstated SLR service for freight
goods on the CN Cayuga Subdivision from St. Thomas to Tillsonburg (Phase 1).
A number of required rail infrastructure upgrades (bridge repairs, at grade rail
crossings, etc.) are required over the next three (3) years to ensure it is
maintained in a good state of repair.
GIO Rail advises that it plans to invest approximately 43% of the required funding
to undertake the SLR upgrades. SLR infrastructure investment funding support
`rJ
is also being sought through the National Trade Corridor Fund and potential
contributions from the province, private investment along the rail line, and
benefitting municipalities.
The positive economic, social and environmental impacts of SLR are substantial
and were relayed to Elgin County Council as part of SCOR EDC's presentation to
Council on May 24t", 2022.
On June 22, 2022, Oxford County Council authorized a letter of support for a
funding application to be submitted by SCOR EDC under the National Trade
Corridors Fund for the Cayuga Subdivision Shortline Rail Revitalization Project,
and approved a funding contribution of $150,000 over a three-year period
($50,000 per year x three (3) years).
On June 21, 2022 Norfolk County Council also provided a letter of support for the
funding application and approved a funding contribution of $15,000 over a three-
year period ($5,000 per year x three (3) years)
TECHNICAL ASSESSMENT:
At the request of the County, SCOR EDC confirmed that a third -party condition
assessment of all at grade rail crossings on County and local roads within Elgin County
had not been completed. Instead, project estimates were prepared by GIO Rail Inc.
based on similar grade upgrades. GIO Rail Inc. confirmed that they have a 10-year
lease agreement with CN to operate along the track. Track upgrades are guided by the
Transportation Canada Grade Crossing Standards can be found here:
C`ail10('Ja3 C Z/eii /lal lla 111 S'2� J'E!21 II,f 1, /gVa�. "i � I!G `i`ill 1 Q2
SCOR EDC confirmed that, as part of the project preparation, an inventory of track
crossings with accompanying images of the current state of the crossings has been
developed. Each crossing was reviewed and assigned an approximate cost based on
required upgrades (refer to Appendix 3).
FINANCIAL IMPLICATIONS:
Should SCOR EDC be successful in its application for funding through the National
Trade Corridor Fund (NTCF), it is understood that SCOR EDC and the current SLR
operator (GIO Rail) will pursue additional funding assistance (grants) from the province
and other benefitting counties (including Elgin, Oxford and Norfolk Counties) to support
infrastructure investments to the CN Cayuga Subdivision Line.
The following was provided to County staff from SCOR EDC's Executive Director:
The funding is a 50% matching funding. GIO rail will take on the bulk of the 50%
of the partners end but we need to demonstrate business and municipal buy in
both in terms of Letter of Support and cash value. Business partners will be
contributing to the project and we will be asking the Counties (Elgin, Oxford and
Norfolk) for a contribution as well. We would like to present to Elgin Council to
18
ask for a Letter of Support and a contribution of up to $150,000 (over a three
(3) year period) to commit to the project.
This project has been brought forward mid -year and was not previously identified in the
2022 Budget. Funding for this project is proposed to be sourced from the Growth
Reserve, a stabilization reserve established by Council to be utilized for future capital
expansion. The 2022-year end projected balance of the Growth Reserve is $588,000.
Staff have identified $50,000 in surplus operating funds (barring any unforeseen
circumstances) at the end of Q1, generated through efficiencies and/or additional
sources of funding used to offset budgeted operating expenses that could be used to
fund the 2022 portion of this request. The balance of this funding commitment could be
considered as part of future budget processes.
LEGAL CONSIDERATIONS:
A legal opinion has been prepared by Elgin County's Legal Services team for
consideration by County Council in Closed Session at its meeting on June 28, 2022.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
® Ensuring alignment of ® Planning for and
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
facilitating commercial,
industrial, residential,
and agricultural growth
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
CONVERSATION STARTERS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
The following list of "conversation starters" was prepared by staff and presented to the
Budget Committee at its meeting on June 24, 2022. These "conversation starters" are
intended to address a number of questions that have been asked about this project that
were not addressed as part of SCOR EDC's presentation to Elgin County Council.
Topic I Questions I Notes/Comments
`N
Project Management /
Is 100% of the "ask" for rail line
$20,000 total (one-time)
Overhead
upgrades?
from all partner
contributions is
earmarked to offset
SCOR Administration /
Project Management
costs.
Project Costs
Should project costs exceed
SCOR indicated that
budgetary values, who pays the
contribution towards
difference?
project cost exceedance
may potentially be
sought from partners in
the future (as a last
resort).
Reimbursement of
What if the project comes in
Unspent funds will be
Unused Funds
under budget?
returned within the 3-
year period if rail
operations cease.
Revenue Sharing
Is there an opportunity to
SCOR indicated that
recoup investment from future
they had not
revenue?
contemplated this.
Administration of
Who is administering the funds?
Oxford County will act as
Funds
the "banker" to
administer financial
transactions on behalf of
SCOR for this project.
Agreements
Has NTCF detailed partnership
Preliminary discussions
requirements between GIO and
have been held. It is
SCOR?
assumed that there
would be a future
funding agreement(s)
that will detail
partnership
requirements.
Project Management
Who is leading the project?
SCOR indicated that the
Who will be preparing and
project would be led,
administering the RFP
and an further stated
pertaining to required rail
that an RFP for the rail
upgrades?
line improvements would
be administered and
awarded by SCOR.
Cost Estimates &
When were project estimates
Project cost estimates
Price Escalation
completed and does it have
were developed within
regard for price escalation?
the last 6 months and
does not account for
rice escalation.
Metrics of Success
How will SCOR measure
SCOR indicated that
success?
they will monitor the
project to evaluate
whether the investment
was worthwhile through
metrics associated with
increase in rail usage,
value per car, increased
load capacity,
development of lands
along the rail, business
retention along the line,
volume of goods, etc.
Precedent Setting?
Does the provision of funding
While some similarities
for this project set a precedent?
may be drawn to the
Elgincentives program,
several differences exist
— notably: extent of
funding, absence of
agreement and
formalized process for
administering the
funding, evaluation
criteria, etc.
Due Diligence & Risk
How do we ensure Elgin County
It is recommended that a
is compliant with the Municipal
legal review be
Act, and limit risk exposure?
undertaken by the
County Solicitor. Elgin
County will need to enter
into future agreements
which will have to be
carefully vetted to limit
exposure to risk.
Ownership
Who owns the rail line after the
CN Rail will ultimately
improvements are completed?
retain full ownership of
the line.
Private Investment
Have abutting property owners
SCOR indicated that
or businesses fronting the rail
seven (7) local
contributed to project costs?
businesses have
provided a letter of
support and have made
`A
LOCAL MUNICIPAL PARTNER IMPACT:
Local Municipal Partners will be informed of project progress, when appropriate.
COMMUNICATION REQUIREMENTS:
Should Council decide to support the recommendation(s) from the Budget Committee, a
letter of support for the project will be sent to SCOR EDC by Warden French.
CONCLUSION:
This report serves as a summary of information received to date regarding the SLR
program and seeks direction from Council with respect to SCOR EDC's funding request
in the amount of up to $150,000 (over a three (3) year period).
All of which is Respectfully Submitted
Warden Mary French
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Alison Warwick
Chair, SCOR EDC
4 Elm Street
Tillsonburg, ON N4G OC4
May 24, 2022
Re: National Trade Fund Corridor Application — Revitalization of the Cayuga Sub
Division Line
Dear Chair Warwick,
On behalf of Elgin County Council, please accept this letter of support for South Central
Ontario Region Economic Development Corporation's (SCOR EDC) application to the
National Trade Corridor Fund for support to upgrade the infrastructure on the Cayuga
Sub Division Line. This track runs through the Elgin municipalities of Bayham, Malahide,
Aylmer, and Central Elgin, connecting them to St. Thomas, Oxford County, and Norfolk
County and servicing a number of Elgin business along the line.
As part of the 2020-2022 Elgin County Strategic Plan, Elgin County Council prioritized
Growing Elgin which includes planning for and facilitating commercial, industrial,
residential, and agricultural growth. Not only will investing in rail line infrastructure
increase the environmental sustainability of transportation, it will also play a key role in
attracting investment to this region.
SCOR EDC's application to the National Trade Corridor Fund, if approved, will help
ensure that our local businesses have the infrastructure they need to transport their
goods in an efficient and sustainable way.
Sincerely,
;��, �,„f,,II(I
Mary French
Warden, Corporation of the County of Elgin
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Total 1",.11" gency $3,5I0,I50
48
(Oxford Cou in Ly
,Gtowingstronger fofr
June 23, 2022
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
Attention: Julie Gonyou, Chief Administrative Officer
Dear Julie:
RE: Support for SCOR EDC — National Trade Corridor Fund Application
CORPORATE SERVICES
519. 539. 9800 1 1. 800. 700. 0394
21 Peeve Street, PO Box 1614
Woodstock, ON N4S '7Y3
oxfordcounfiy co
This correspondence is to inform Elgin County Council that, at the regular meeting of County
Council held on June 22, 2022, Council adopted recommendations contained in �'Z..eIII.�'),If::....I°'y.�'2......�.�.°
022 2,3 in response to SCOR EDC's request for a letter of support and a financial contribution
of $150,000 for a funding application under the National Trade Corridor Fund (NTCF) for the
purpose of upgrading infrastructure of the Cayuga Subdivision Short Line serving Oxford and
Elgin Counties. The recommendations in the aforementioned report are as follows:
"That County Council hereby authorizes the Chief Administrative Officer to sign a letter
of support for a funding application to be submitted by South Central Ontario Region
Economic Development Corporation (SCOR EDC) under the National Trade Corridors
Fund, regarding the Cayuga Subdivision Short Line Rail Revitalization Project, as
outlined in Report No. CS 2022-23;
And further, that subject to approval of SCOR EDC's application for funding from the
National Trade Corridors Fund, County Council approves a funding contribution of
$150,000 to leverage the Cayuga Subdivision Short Line Rail Revitalization project, to
be funded by the General Reserve;
And further, that SCOR EDC be required to provide County Council with regular
progress reports regarding this regionally significant project, not less than on a quarterly
basis."
As a municipal member of SCOR EDC, Oxford County Council is supportive of the potential
economic, social and environmental impacts anticipated by proceeding with the proposed
project, both within the County and the broader south central economic region; and in light of
Oxford County's advocacy efforts that were initiated in 2017, documented as
Oi ntaii k :'s &N:It Il....lii ne llvwa , :" there are locally supported strategies and initiatives for long-
term viability of short line rails which demonstrate this project would benefit our region.
Page 1 of 2
49
If you have any questions please contact the undersigned by phone at 519-539-9800 ext 3000
or by email m u en countyoxfor .ca.
Yours truly,
Michael Duben, B.A. LL.B.
Chief Administrative Officer
Page 2 of 2
50
Norfolk County
Office of the Mayor
June 21, 2021
SENT VIA E-MAIL TO:
scor@scorregion.com and
kimberly.earls@scorregion.com
South Central Ontario Region Economic Development
Corporation (SCOR EDC)
Kimberly Earls, Executive Director
4 Elm Street Tillsonburg, ON N4G OC4
Dear Kimberly,
Re: SCOR Regional Shortline Rail Project
On behalf of the Council of the Corporation of Norfolk County, please be advised that
Council passed the following resolution at the June 21, 2022, Council Meeting:
THAT Report CS-22-128 SCOR Regional Shortline Rail Project be received as
information, -
AND THAT Council approve a letter of support related to this project as outlined in
Attachment I, -
AND THAT upon confirmation that funding for the entire project has been secured, a
New Budget Initiative providing the requested grant in the amount of $5, 000 annually for
three years be included in the Proposed 2023 Levy Supported Operating Budget for
consideration, -
AND FURTHER THAT the funding be provided from the tax levy.
The Council of the Corporation of Norfolk County supports the SCOR Regional
Shortline Rail Project as this endeavor includes the following benefits:
1. Long-term infrastructure investment
2. Increased environmental sustainability of transportation
3. Sustainable and affordable logistics for businesses and supply chains (reduced car
rate)
Page 1 of 2
51
4. Key piece of Business Retention + Expansion and Business Attraction strategies
Please accept this as a letter of support for the SCOR Regional Shortline Rail Project
from the Council of the Corporation of Norfolk. Should you have any questions
regarding this matter or should you require additional information, please contact
Teresa Olsen, Clerk at 519-426-5870 x. 1228, or email-,.C.,Ilir,Il<„ii�oirfollllcouii��.ca
Yours truly,
Kristal Chopp
Mayor, Norfolk County
cc: Norfolk County Council
Page 2 of 2
52
REPORTS OF COUNCIL AND STAFF
July 12, 2022
Staff Reports —ATTACHED
Interim Manager of Economic Development & Tourism — Welcome Home Video Campaign
General Manager of EPE/Deputy CAO — Parking By -Law Amendment — Port Stanley
General Manager of EPE/Deputy CAO — Parking By -Law Amendment — Union Road
53
REPORT TO COUNTY COUNCIL
FROM: Carolyn Krahn Interim Manager of
0 Economic Development & Tourism
Lindsey Duncan, Tourism Officer
Pr'u1ressivebyNature Jessica Silcox, Corporate Communications &
Engagement Coordinator
Brian Lima, General Manager of Engineering,
Planning, & Enterprise (EPE) / Deputy CAO
DATE: July 4, 2022
SUBJECT:Welcome Home Video Campaign
RECOMMENDATION:
THAT the report titled "Welcome Home Video Campaign" from the Interim Manager of
Economic Development & Tourism, dated July 4, 2022 be received and filed as
information.
INTRODUCTION:
1
Economic Development and Tourism staff have created several Countywide,
promotional videos over the years. However, it is important to keep our video content
fresh and current, as this is an excellent way to portray Elgin's quality of life to residents,
visitors, and investors alike.
In 2021, staff retained a local videographer to create seven (7) short videos that feature
each of the seven (7) Local Municipalities within Elgin County. These videos will be
included in a summer -long video campaign, with the County featuring a different
municipality each week. To kick-off the summer -long campaign, a County -wide video,
featuring all Local Municipalities, will be premiered at the July 12t" County Council
Meeting.
DISCUSSION:
Filmed during the pandemic in 2021, the theme of the campaign is "Welcome Home"
and it is focused on the experiences that make a place feel like home. Over the past two
(2) years, residents have used their homes in new and different ways. For many people,
their homes became their office, their classroom, their shopping centre, and their
entertainment destination. As the world opens up again, these videos are designed to
encourage residents to re -explore their community and to feel a sense of pride for
54
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live, work, and play. Watching these videos, residents will see familiar sites,
V--V,.., w,.J establishments reminding them of why they chose Elgin County as their
home.
In addition to encouraging a sense of pride in residents, the campaign will also assist
with Resident Attraction, Visitor Attraction, and Investor Attraction:
1. Resident Attraction
Attracting residents is an important pillar of economic development. Through
reaching the appropriate target market(s), these videos could help persuade
individuals and/or families to move to Elgin County.
2. Visitor Attraction
Through appropriate marketing, these videos have the power to attract visitors to
experience the beauty that Elgin County has to offer. They can also help attract
residents from one community in Elgin to visit a community they have not
explored before.
3. Investor Attraction
Investment in any shape or form is essential to growing Elgin County's local
economy. By marketing these videos through relevant channels and to the
appropriate investors, these videos can assist with portraying why Elgin is poised
for development.
Beginning July 12t", we will kick-off our "Welcome Home" campaign through our social
media platforms. The social media campaign will begin with the Countywide video, and
we will encourage residents and visitors to engage by asking them why they are proud
to call Elgin County their home or why they consider Elgin County a home away from
home.
Coinciding with the social media campaign, a 30-second version of the Countywide
video will play on CTV2 for a period of four (4) weeks. This video will encourage
residents and visitors to come and explore Elgin County. Through our social media
campaign, we hope to build resident pride. Building on this sense of pride, the "Come
and Explore" video will encourage residents to explore their own backyards. The recent
increase in the price of gas is anticipated to limit how many trips people are taking this
summer and how far they are willing to go. This video will give people options to explore
places closer to home. In addition to Elgin County residents, the CTV spot will also be
shown in the Chatham -Kent, London, and Kitchener areas. As the travel and tourism
6.7
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:mpts to recover from the pandemic, we need to encourage residents and
.. Z1,.w. �,- to get back out there and explore Elgin County.
Also beginning in July, the Local Municipal videos will be featured on our social media
platforms. Each video will be featured for a period of one (1) week, and we will
encourage local residents to let us know why they love their municipality. During this
week, we will also highlight businesses and tourist attractions located in that
municipality. Following each local video campaign, the video will be shared with the
Local Municipality so that they can use it on their websites, share it on their social
media, or play it at their local arenas and events.
Throughout the marketing campaign, staff will measure resident engagement through
the number of views, likes, and comments on each video.
FINANCIAL IMPLICATIONS:
Production and marketing costs associated with this project are contained within the
Quality of Life/Place Promotion and Rural Development lines in the Economic
Development and Tourism 2021/2022 budget.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
❑ Ensuring alignment of ® Planning for and
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
facilitating commercial,
industrial, residential,
and agricultural growth
❑ Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
Prior to their release, County staff will share a draft video with the Local Municipal CAOs
to ensure that the local videos capture what makes each municipality unique. Economic
Development and Tourism staff will also visit the Local Municipal Councils to launch
each local campaign.
0
The videos will be shared with the Local Municipalities, and together with the County's
marketing campaign, these videos will encourage residents to explore their own
municipality and visit neighbouring municipalities.
COMMUNICATION REQUIREMENTS:
Staff will present the completed municipal videos to each Local Council.
CONCLUSION:
Economic Development and Tourism staff are excited to launch the "Welcome Home"
video campaign at the July 12t" Council meeting and to share with Council for the first
time the Countywide "Welcome Home" video.
Supporting Council's goal to be the place where people want to live, work and play,
these videos will highlight the unique Elgin experience and encourage a renewed sense
of pride in residents. Looking into the future, the "Welcome Home" video series will
continue to be a useful tool as staff attend tradeshows and events to promote Elgin
County.
All of which is Respectfully Submitted
Carolyn Krahn
Interim Manager of Economic
Development & Tourism
Lindsey Duncan
Tourism Officer
Jessica Silcox
Corporate Communications &
Engagement Coordinator
Brian Lima
General Manager of Engineering,
Planning & Enterprise /Deputy CAO
Approved for Submission
Julie Gonyou
Chief Administrative Officer
1-Tj
Prugressive by Nature
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Brian Lima, General Manager of
Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
DATE: July 4, 2022
SUBJECT: Parking By -Law Amendment — Port
Stanley
THAT the report titled, "Parking By -Law Amendment — Port Stanley" from the General
Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated July 12, 2022
be received and filed; and,
THAT By -Law 20-05, "being a consolidated By -Law for the regulation of traffic
including parking on County roads" be amended to establish two (2) hour limited
parking between 10am and 5pm on Friday, Saturday, Sunday and Monday; and within
the following road sections:
• Bridge Street (CR 4), from the west property limits of Carlow Road to the
east limits of Colborne Street, being a distance of 290 metres.
• Colborne Street (CR 4), from the south limit of Bridge Street to the north limit
of Warren Street, being a distance of 1,140 metres.
• Joseph Street (CR 23), from the east limits of Colborne Street to the east
limits of East Road, being a distance of 280 metres.
INTRODUCTION / DISCUSSION:
The County of Elgin has received a resolution from the Municipality of Central Elgin
(attached) requesting that the County approve the establishment of a two (2) hour parking
time limit restriction applicable between 10am to 5pm on Friday, Saturday, Sunday and
Monday each week and upon various County roads within the Village of Port Stanley as
follows:
• Bridge Street (CR 4)
• Colborne Street (CR 4)
• Joseph Street (CR 4)
County Staff do not have any concerns with the proposed request and typically support
local municipal partners in their parking requests along County roads. In order to
facilitate this request an amended schedule of the parking by-law has been prepared to
identify two (2) hour restricted parking zones between 10am and 5pm on Friday through
Monday each week.
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FINANCIAL IMPLICATIONS:
It is anticipated that the requesting municipality will fund the costs of the required
signage supply and installation, therefore the County will not realize any financial
implications as a result.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
A copy of this report and Council's resolution shall be sent to the Municipality of Central
Elgin.
CONCLUSION:
The County has received a request from the Municipality of Central Elgin to establish two
(2) hour restricted parking from 10am to 5pm, Friday to Monday each week and along
three County roads within the Village of Port Stanley. Staff supports the request and has
made the necessary revisions to the parking by-law for County Council's approval.
RT1
�„ W1 VV,,,.,,% is Respectfully Submitted
Brian Lima, General Manager of
Engineering, Planning, & Enterprise
(EPE) / Deputy CAO
Peter Dutchak
Manager of Transportation Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
3
Wo
June 301h, 2022
Brian Lima
General Manager of Engineering, Planning & Enterprise/Deputy CAO
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Via email: blimaELGIN.ca
RE: Further Revisions to County of Elgin Parking By-law
Dear Mr. Lima:
Please note that Central Elgin Council discussed amendments to Central Elgin Traffic By-law
No. 2697 at their Regular Meeting of Council dated Monday, June 27th, 2022, and the following
resolution was passed:
THAT staff be directed to bring procedural requirements to amend Traffic By-law No. 2697 as
follows:
• Two (2) hr parking on Colonel Bostwick, Bridge St., Hetty St., Colborne St. and Joseph
St. on Fridays, Saturdays, Sundays and Mondays (10AM-5PM)
• 285 Bridge St. parking lot paid parking on Fridays, Saturdays, Sundays and Mondays
(10AM-5PM)
AND THAT staff be directed to proceed with any permissible amendments as directed by
Council pursuant to Section 2.5 of By-law No. 2697, if possible;
AND THAT staff be directed to request Elgin County to make any permissible amendments as
directed by Council pursuant to Section 2.5 of By-law No. 2697, if possible.
Please feel free to contact staff should you have any questions.
Kind Regards,
Dianne Wilson
Deputy Clerk/Records Management Coordinator
C.C. P. Shipway, CAO/Clerk
L. Perrin, Director of Asset Management & Development Services
J. Dale, Manager of By-law Enforcement
dwilsoncentralel�in.or�
519-631-4860 ext. 286
Prugressive by Nature
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Brian Lima, General Manager of
Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
DATE: July 4, 2022
SUBJECT: Parking By -Law Amendment — Union
Road
THAT the report titled, "Parking By -Law Amendment — Union Road" from the General
Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated July 12, 2022
be received and filed; and,
THAT By -Law 20-05, "being a consolidated By -Law for the regulation of traffic including
parking on County roads" be amended to establish a restricted parking area on Union
Road as follows:
• Union Road (CR 20) from 645m south of Talbot Line to 870m south of Talbot
Line, on both the east and west side of Union Road
INTRODUCTION / DISCUSSION:
The County of Elgin has received a resolution from the Township of Southwold (attached)
requesting that the County approve the establishment of a restricted parking area on both
sides of Union Road and fronting the new Shedden soccer pitches.
The Township of Southwold would like to encourage use of a new parking lot that serves
the sport fields rather than having patrons using Union Road to parkhich poses potential
safety risks. Staff fully supports this request and therefore recommends that the
County's restricted parking by-law be amended to include this area.
FINANCIAL IMPLICATIONS:
It is anticipated that the requesting municipality will fund the costs of the required
signage supply and installation, therefore the County will not realize any financial
implications as a result.
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2
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
None.
COMMUNICATION REQUIREMENTS:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
A copy of this report and Council's resolution shall be sent to the Township of
Southwold.
CONCLUSION:
The County has received a request from the Township of Southwold to establish a
restricted parking along Union Road south of the Village of Shedden. Staff supports the
request and has made the necessary revisions to the parking by-law for County Council's
approval.
All of which is Respectfully Submitted
Brian Lima, General Manager of
Engineering, Planning, & Enterprise
(EPE) / Deputy CAO
Peter Dutchak
Manager of Transportation Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
64
TOWNSHIP OF SOUTHWOLD
Report to Council
MEETING DATE: June 27, 2022
PREPARED BY: Peter Kavcic, Director of Infrastructure and Development Services
REPORT NO: ENG 2022-27
SUBJECT MATTER: Union Road - Request for No Parking Signs
Recommendation:
THAT Council recommend the County of Elgin amend its Traffic and Parking
Regulation By-law to restrict parking on both sides of Union Road from 645m south of
Talbot Line to 870m south of Talbot Line.
Purpose:
The purpose of the report is for Council to recommend to Elgin County to amend their
by-law to incorporate a no parking zone along Union Road near the Shedden soccer
fields.
Background:
Staff have noticed parents parking along Union Road during soccer games rather than
using the Township parking lots. This poses a safety risk to all road users on Union Road
because sight lines are constrained, and commuters are not able to see if soccer balls
are kicked onto the road, or if a child chases that soccer ball. The Township has a new
parking lot that parents can use to park their vehicles rather than parking along Union
Road.
M-7
ENG 2022-27 Union Road - Request for No Parking Signs Page 2
Staff are recommending that Council request Elgin County amend their Traffic and
Parking Regulation By-law to incorporate a no parking zone along Union Road near the
soccer fields as per the recommendation. The cost to supply the material and install the
signs will be paid by the Township as per the Road Maintenance Agreement.
Financial Implications:
Township will be required to pay for material and labour to install the no parking sign.
Strategic Plan Goals:
The above recommendation helps the Township meet the Strategic Plan Goal of:
❑ Promoting residential, agricultural, commercial, and industrial development by
ensuring policies and services are in place to support growth in The Township of
Southwold.
❑ Promoting a healthy, naturally beautiful, and community -oriented municipality by
encouraging and supporting involvement of volunteer organizations wishing to provide
cultural and recreational activities in the Township of Southwold.
❑X Providing improved transportation and a strong commitment to asset management
with a goal of maintaining the Township's infrastructure in the promotion of public
safety
❑ Exercising good financial stewardship in the management of Township expenditures
and revenues.
❑ Promoting public engagement, transparent government, and strong communications
with all members of the community across various mediums for the strengthening of
civic participation.
Respectfully Submitted by:
Peter Kavcic, P.Eng.
Director of Infrastructure and
Development Services
"Submitted electronically"
Approved by:
Jeff Carswell, CAO/Clerk
"Approved electronically"
CORRESPONDENCE — July 12, 2022
Items for Consideration — (Attached)
Letter from the Ontario Ministry of Transportation requesting County Council
pass a resolution supporting the removal of the Highway 3 Bypass Designation
and confirmation that the County of Elgin, Municipality of Central Elgin, and the
City of St. Thomas will plan and construct, as part of their local road network, the
transportation improvements that will be needed to address future growth and
development in the area.
M-4
Ministry of Ministere des
Transportation Transports
Office of the Minister Bureau de la ministre
777 Bay Street, 51h Floor 777, rue Bay, 5e etage
Toronto ON M7A 1Z8 Toronto ON M7A 1Z8
416 327-9200 416 327-9200 Ontario
www.ontario.ca/transportation www.ontario.ca/transports
April 4, 2022
107-2022-1382
Mary French
Warden
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Dear Ms. French:
In 2019, the ministry received correspondence from your office which shared the motion
by the County of Elgin planned to pass a Council Resolution that stated the county is
not interested in pursuing any further the Highway 3 Transportation Needs Assessment
Study from St. Thomas to Aylmer. Following a meeting between the ministry and the
county in June 2020, it was agreed that the ministry should take the study to
completion.
The study has now been completed. It has identified future capacity issues on Highway
3 beginning within the next 10 years — specifically in the southbound direction on
Centennial Avenue, and eastbound direction east of Centennial Avenue. The study
identifies a bypass as a reasonable alternative to alleviate the capacity issues and
support future development. The proposed alignment for the bypass would extend east
from the St. Thomas Expressway and Centennial Avenue intersection to just east of
Springwater Road (along the currently designated bypass alignment north of existing
Highway 3). The bypass would connect to the existing Highway 3 at some point in the
vicinity of Springwater Road.
In June 2021, the Town of Aylmer requested abandonment of the proposed bypass
lands, and MTO removed the designation along Highway 3 located between
Springwater Road and Talbot Line in the Township of Malahide and in the Town of
Aylmer, County of Elgin. The revocation Order -In -Council applies to PARTS 1 and 2, as
shown on the Ministry of Transportation Plan P-4117-00, which is attached.
12
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-2-
In September 2020 the ministry received a resolution from the Municipality of Central
Elgin requesting that the ministry discontinue the study and remove restrictions to the
lands within the bypass corridor. The ministry is open to undertaking the next steps to
remove the designation. To do this, the ministry will require a Council Resolution that
indicates:
Elgin County's support for the removal of the designation; and
confirmation that the County of Elgin, Municipality of Central Elgin and the
City of St. Thomas will plan and construct, as part of their local road network,
the transportation improvements that will be needed to address future growth
and development in the area.
The ministry will continue to monitor Highway 3, make necessary operational
improvements, and continue to apply our access management guidelines to preserve
the existing corridor.
Thank you for the opportunity to work with the county on this matter.
Sincerely,
Caroline Mulroney
Minister of Transportation
c. Mr. Brian Lima, P. Eng, County of Elgin
M-*1
m �„ � ..M.
o
k
CLOSED MEETING AGENDA
July 12, 2022
Staff Reports:
1) Chief Administrative Officer — Municipal Act Section 239 (2) (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to be
carried on by or on behalf of the municipality or local board — Contract Negotiations
2) Chief Administrative Officer — Municipal Act Section 239 (2) (b) personal matters
about an identifiable individual, including municipal or local board employees —
Organizational Update (walk-on)
71
COUNTY OF ELGIN
By -Law No. 22-31
"TO AMEND THE SCHEDULE TO BY-LAW NO.20-05
BEING A CONSOLIDATED BY-LAW FOR THE REGULATION OF TRAFFIC
INCLUDING PARKING ON COUNTY ROADS AND TO REPEAL BY-LAW NO. 22-23"
WHEREAS, pursuant to Section 210, of the Municipal Act, being Chapter M.45, R.S.O.
1990, as amended, the Council of the Corporation of the County of Elgin did pass By -Law
No. 20-05 for the regulation of traffic including parking on County Roads;
AND WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.
25, an upper -tier municipality may pass by-laws respecting matters within the spheres of
jurisdiction described in the Table to this section;
AND WHEREAS said Table authorizes an upper -tier municipality to pass by-laws
regulating parking and traffic on highways;
AND WHEREAS it was deemed necessary and appropriate to amend By -Law No. 20-05
to include a Schedule "D" to establish time -limited parking restrictions;
AND WHEREAS it was deemed necessary and appropriate to amend Schedule "D" to By -
Law No. 20-05 to limit parking to two (2) hour increments on sections of County Road #4
(Bridge Street), County Road #4 (Colborne Street) and County Road #23 (Joseph Street)
in the Village of Port Stanley;
AND WHEREAS it is deemed necessary to further amend Schedule "D" to By -Law No. 20-
05 to indicate that the aforementioned two (2) hour parking limits are applicable between
10a.m. and 5p.m. on Fridays, Saturdays, Sundays and Mondays.
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of
the County of Elgin enacts as follows:
1. THAT By -Law No. 20-05 be and is hereby amended to include a Schedule "D" Time
Limited Parking; and
2. THAT Schedule "D" of By -Law No. 20-05 be and is hereby amended to include time
limited parking (two (2) hour limit) applicable between 10a.m. and 5p.m. on Fridays,
Saturdays, Sundays and Mondays, on the following sections:
Bridge Street (CR 4), from the west property limits of Carlow Road to the east limits
of Colborne Street, being a distance of 290 metres.
Colborne Street (CR 4), from the south limit of Bridge Street to the north limit of
Warren Street, being a distance of 1,140 metres.
Joseph Street (CR 23), from the east limits of Colborne Street to the east limits of
East Road, being a distance of 280 metres; and
3. THAT By -Law 22-23 is hereby repealed; and
4. THAT this by-law shall come into force and take effect upon the installation of
appropriate signage indicating said Time Limited Parking Zones.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF
JULY 2022.
Julie Gonyou, Mary French
Chief Administrative Officer. Warden
72
COUNTY OF ELGIN
By -Law No. 22-32
"TO AMEND THE SCHEDULE TO BY-LAW NO.20-05
BEING A CONSOLIDATED BY-LAW FOR THE REGULATION OF TRAFFIC
INCLUDING PARKING ON COUNTY ROADS"
WHEREAS, pursuant to Section 210, of the Municipal Act, being Chapter M.45, R.S.O.
1990, as amended, the Council of the Corporation of the County of Elgin did pass By -Law
No. 20-05 for the regulation of traffic including parking on County Roads;
AND WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.
25, an upper -tier municipality may pass by-laws respecting matters within the spheres of
jurisdiction described in the Table to this section;
AND WHEREAS said Table authorizes an upper -tier municipality to pass by-laws
regulating parking and traffic on highways;
AND WHEREAS it was deemed necessary and appropriate to amend Schedule "B" to By -
Law No. 20-05 to restrict parking on sections of County Road #20 (Union Road), in the
Village of Shedden;
AND WHEREAS it was deemed necessary and appropriate to amend Schedule "B" to By -
Law No. 20-05 to include these restrictions.
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of
the County of Elgin enacts as follows:
1. THAT Schedule "B" of By -Law No. 20-05 be and is hereby amended to include the
following sections:
Union Road (CR 20) from 645m south of Talbot Line to 870m south of Talbot Line on
both the east and west side of Union Road.
2. THAT this by-law shall come into force and take effect upon the removal of
appropriate signage indicating said No Parking Zones.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12th DAY OF
JULY 2022.
Julie Gonyou, Mary French
Chief Administrative Officer. Warden.
73