May 27, 2008 Minutes
THAT the Through Highway By-Law No. 02-21
repealed; and,
Moved by Councillor Mcintyre
Seconded by Councillor Marks
any by-law inconsistent
with it be hereby
Throu
-Law - Director of En
Services
Carried
THAT the report "Asbestos Management Update" dated May 6,2008, from the Director of
Engineering Services and the Human Resources Co-ordinator be received and filed.
Moved by Councillor Habkirk
Seconded by Councillor Warwick
date - Director of En
Services. Human
Carried
THAT Human Resources Policy "Safe Use and Care of Scaffolds" be approved for
implementation
Moved by Councillor Habkirk
Seconded by Councillor Menn
Councillors requested illustrations be included in the policy or accompany each apparatus
and suggested the Safety Council of Canada may have illustrations available that could be
used Staff will ensure illustrations are included.
Safe Use and Care of Scaffolds Policv - Human Resources Co-ordinator
Reports
Carried
THAT we do now proceed in Committee Of The Whole Counci
Moved by Councillor Mcintyre
Seconded by Councillor Acre
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF-
None
Carried
THAT
Moved by Councillor Habkirk
Seconded by Councillor Marks
the minutes of the meeting held on May 13. 2008 be adopted
Warden Hofhuis asked Council to stand in a Moment of Silence In memory of the passing
of Melissa Lewis, Director of Seniors Services for Elgin Manor.
Warden Hofhuis In the Chair.
The Elgin County Council met this day at the Administration Building, at
accordance with adjournment, with all members present.
9:00 a.m
.,
In
Tuesday, May 27. 2008
COUNTY COUNCIL
Carried
THAT
THAT the County of Elgin request the City of St. Thomas to direct their consultant to create
an aerial photograph mosaic at a cost of $1 ,750: and,
these costs be allocated from
the Information Technologies Department budget.
THAT the County of Elgin enter into a licence agreement with Teranet Enterprises to
obtain digital Ontario parcel data for a five year term at an annual cost of $2,900; and
THAT the Warden and the Chief Administrative Officer be authorized and directed to enter
into an agreement with the City of St. Thomas to host digital property data and aerial
photography and to make it accessible through the Internet on the C-Map web server
annual service fee of $500; and,
at an
Moved by Councillor Habkirk
Seconded by Councillor Mcintyre
Teranet - Ontario Parcel Fabric Ma
er of Road Infrastructure
Carried
THAT the tourism signage request from the Municipality of Bayham be referred back to
staff for further investigation and discussion of other installation options with the
Municipality of Bayham.
Moved by Councillor Mcintyre
Seconded by Councillor Marks
Motion Lost.
THAT the tourism signage request from the Municipality of Bayham be recognized as an
exceptional circumstance and the current County of Elgin signage policy be waived to
accommodate the installations.
Moved by Councillor Warwick
Seconded by Councillor Acre
Councillor Acre indicated that the Municipality of Bayham has already purchased the
tourism destination signs and, on behalf of the Municipality, requested County Council's
consideration for an exception to the signage policy to allow the installation to proceed.
Much discussion ensued regarding the pros and cons of authorizing an exception to the
policy.
Reauest for Tourism Si!maae
Infrastructure
Munici
of Road
Carried
THAT these works form part of the Lyons Line Resurfacing project included in the 2008
Capital Budget.
THAT the intersection sight line improvements be completed at the south west corner of
Imperial Road and Lyons Line; and
Moved by Councillor Wilson
Seconded by Councillor Habkirk
Lvons Line and 1m
Infrastructure
erial Road Intersection 1m
rovement - Manaaer of Road
Carried
THAT
County Council
the necessary
replacement by-law be prepared
2
May 27, 2008
Carried
THAT
THAT each year any surplus realized from the closing of capital projects be set aside to be
utilized to fund future. one-time capital projects; and,
the Capital Budget be Increased annually by 5%
Moved by Councillor Habkirk
Seconded by Councillor Vowel
Annual
ita
- Director of Financial Services
Carried
THAT the report "Budget Comparison - March 31,2008" dated April 18, 2008. from
Director of Financial Services be received and filed
Moved by Councillor Mcintyre
Seconded by Councillor Wilson
the
Bud
arison
March 31
2008 - Director of Financial Services
Carried
THAT, as long as the Procurement Policy is followed, Council authorizes staff to continue
the partnership with ADT Security Services and Chubb Security Services for monitoring
and maintaining the fire alarm panels on an ongoing basis, as long as the procurement
policy is followed and performance and fees remain favourable.
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign
an agreement with Chubb Security Services for monitoring and maintaining the fire alarm
panels from July 1,2008 to June 30, 2013 for the County Administration Building and the
Waste Water Treatment Plant; and also,
THAT the Warden and the Chief Administrative Officer be authorized and directed to sign
an agreement with ADT Security Services for monitoring and maintaining the fire alarm
panels from July 1, 2008 to June 30, 2013 for Elgin Manor, Terrace Lodge and Bobier
Villa; and,
Moved by Councillor Mennill
Seconded by Councillor Marks
Monitorina of Fire Alarm Panels - Purchasin
Services
Co-Ordinator
Director of En
Carried
THAT
Moved by Councillor Vowel
Seconded by Councillor Mcintyre
the amendments to the County's Procurement
Policy be approved
Procurement Polic
- Purchasin
Co-Ordinator
Carried
THAT one 2008 F150XL be purchased for the County Tree CommissionerlWeed Inspector
from St. Thomas Ford Lincoln Sales for the submitted price of $17,722.35 inclusive of all
taxes, with funds allocated from the Capital- Vehicle Replacement fund.
Moved by Councillor Marks
Seconded by Councillor Wilson
Tree CommissionerlWeed Inspector Leased Vehicle
Manaaer of Administrative Services
County Council
3
Purchasin
Co-Ordinator
May 27, 2008
THAT the Warden and the Chief Administrative Officer be authorized to sign an agreement
between the Corporation of the County of Elgin, the Township of Malahide and the Town of
Aylmer authorizing the connection to, and provision of, potable water, sewage and storm
water services to the County-owned Terrace Lodge Ambulance Base; and,
Moved by Councillor Mennill
Seconded by Councillor Mcintyre
reement for Services for Terrace Lodae Ambulance Base - Ambulance &
Manaaement Coordinator
Carried
THAT the report "Bobier Villa's Annual Compliance Review" dated May
Director of Senior Services, Bobier Villa be received filed.
14. 2008 from
THAT the Warden, on behalf of Council, forward a letter to the staff of Bobier Villa
congratulating them for their efforts on behalf of the residents and the County to ensure
that Bobier Villa met all compliance standards; and,
the
Moved by Councillor Wilson
Seconded by Councillor Marks
Bobier Villa's Annual Com
Villa
iance Review - Director of Seniors Services
Bobier
Carried
September to June: Tuesday to Saturday 10:00 a.m. - 4:00 p.m
July and August: Tuesday to Sunday 10:00 a.m. - 4:00 p.m.
THAT
Moved by Councillor Habkirk
Seconded by Councillor Warwick
the Elgin County Museum's public hours be amended to the following schedule:
Museum Hours of Operation - Director of Cultura
Museum
Services. Curator of EI
Carried
THAT staff proceed with installing County photographs In the hallways adjacent to Counci
Chambers using artist's grade Velcro strips.
Moved by Councillor Mennill
Seconded by Councillor Acre
Services. Director of
Carried
THAT the report entitled "Assistance to Municipalities - Assessment Appeals" be referred
back to staff to examine using a minimum limit of $1 ,000,000 on total assessment and
report back to Council.
Moved by Councillor Habkirk
Seconded by Councillor Wilson
Assistance to Municipalities - Assessment A
eals - Director of Financial Services
Counci
County Council
took a break at 9:58 a.m. and reconvened at 10
4
15 a.m
May 27, 2008
Pat Shantz, Administrative Assistant, Office of the Mayor/CAO, City of Stratford, with
an invitation to Civic Night on June 26, 2008, for the Stratford Festival performance of
"Cabaret".
4
Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to the
Hon. Donna Cansfield, Minister of Natural Resources, concerning a Sparta resident's
ongoing concern about erosion along the north shore of Lake Erie.
3
Peter Van Loan, Leader of the Government in the House of Commons and Minister
for Democratic Reform, acknowledging Council's support of Niagara Region's
resolution concerning Bill C-22, fair representation in the House of Commons.
2
Raven & Shaw, Chartered Accountants, with the Auditors' Report for the Elgin-St.
Thomas Health Unit Financial Statements for the year Ended December 31, 2007.
1
Items for
nformation
Consent
THAT the West Elgin Citizens' Group for
behalf of the residents of Elgin County.
Carried Unanimously.
Rura
THAT the Corporation of the County of Elgin supports the position of the West Elgin
Citizens' Group for Rural Education regarding concerns that the Thames Valley District
School Board is unfairly targeting rural schools for closure; and,
Education be
thanked for their efforts on
Moved by Councillor Warwick
Seconded by Councillor Marks
The following recommendation was adopted respecting Correspondence
Item #2
THAT a copy of this
Advisory Committee
Carried
reSOlution be forwarded to the Joint
Elgin/Central Elgin Accessibility
THAT the Corporation of the County of Elgin supports the resolution from the City of Port
Colborne seeking provincial funding to offset the financial burden imposed by O.Reg
429/07 (Accessibility Standards for Customer Service); and
Moved by Councillor Acre
Seconded by Councillor Habkirk
The following
recommendation was adopted respecting Correspondence
Item #1
Norma Schnekenburger, Chair, West Elgin Citizens' Group for Rural Education,
regarding concerns that the Thames Valley District School Board is unfairly targeting
rural schools for closure
2
Dianne Wilson, Co-Secretary, Joint Elgin/Central Elgin Accessibility Advisory
Committee, requesting support for the resolution from the City of Port Colborne
seeking provincial funding to offset the financial burden imposed by O.Reg. 429/07
(Accessibility Standards for Customer Service).
1
Items for Consideration
CORRESPONDENCE
Carried
THAT the $10,000 lump sum payment
budget.
County Council
be acqUired from
5
the Ambulance Base Construction
May 27, 2008
THAT By-Law No. 08-16 "Being a By-Law
second and third time and finally passed
Carried
Moved by Councillor Habkirk
Seconded by Councillor Wilson
to Designate Through Highways" be read a first,
Bv-Laws
Carried
THAT we do adopt the recommendations of the Committee Of The Whole Counci
Moved by Councillor Mcintyre
Seconded by Councillor Vowel
Matters of Ur,
- None.
Notice of Motion - None.
Councillor Mcintyre noted that the Museum needed better signage at the front of the
Administration Building to direct visitors. County staff advised that this issue is being
investigated.
Warden Hofhuis announced that Mayor Barwick is joining Council for
Emery will be recognized for her retirement from Tourism Services
unch at
The Chief Administrative Officer reminded Council of the Trash Talkin' Seminar, tentatively
scheduled for September 24th and, in conjunction with the seminar, there is a possibility of
a tour of the Green Lane facilities on September 25th.
which Marg
The Director of Seniors Services for Bobier Villa highlighted the Annual Resident
Family Summer Meal events to be held at the three County Homes.
and
The Manager of Cultural Services noted that the Archives had co-sponsored an exhibition
being held in June at the St. Thomas Elgin Public Art Centre by providing artefacts from
the Alma College collection
Councillor Mcintyre announced that he had attended the Agricultural Innovations Awards
ceremony in Glencoe on May 16th at which three recipients from Elgin County, among
others, received awards. He requested that Council recognize the Elgin recipients with a
certificate at a future Council meeting
The Warden reminded Councillors of the Planning Meeting on May 28th at 7:00 p.m. in the
lunchroom/lounge and encouraged lower-tier and upper-tier Councils and staff to attend
Warden Hofhuis thanked the many participants of the May 21st Emergency Exercise,
noting that better communication methods are needed between the levels of government.
Councillors thanked all who were involved in the event.
Statements/In
Members -
OTHER BUSINESS
Carried
THAT Correspondence
Moved by Councillor Habkirk
Seconded by Councillor Menn
Items #1-5 be received and filed
Peggy Sattler, Chairperson, Thames Valley District School Board, acknowledging
Council's support of the Municipality of Central Elgin's request to the Director of
Education - TVDSB, to establish an Accommodation Review Committee to complete
a study of the Westminster Central School and South Dorchester Public School.
5
County Council
6
May 27, 2008
Ma ,
Chief Administrative Officer.
Carried
THAT we do now adjourn at 11
Moved by Councillor Marks
Seconded by Councillor Mcintyre
10 a.m
to meet again on June
10,2008 at 9:00 a.m
Carried
THAT By-Law No. 08-17 "A By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the May 27, 2008 Meeting" be read a first,
second and third time and finally passed.
Moved by Councillor Marks
Seconded by Councillor Menn
County Council
7
May 27, 2008