05 - July 18, 2022 Terrace Lodge Redevelopment Fundraising Committee Agenda Package
Corporation of the County of Elgin
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
AGENDA
For Monday, July 18, 2022
7:00 P.M.
Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas ON
st
1 Meeting Called to Order
nd
2Approval of the Agenda
rd
3 Adoption of Minutes ÎJune 20, 2022
th
4 Disclosure of Pecuniary Interest
th
5 Delegations
th
6 Briefings
6.1 Donation Update Î Director of Financial Services (to be circulated)
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7 Fundraising Strategies 2022
7.1 Events Booth
7.2 Launch of Christmas Catalogue/Donor Recognition Event
7.3 Telethon
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8 Other Business
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9 Correspondence Î none.
th
10 Closed Session
10.1 Municipal Act Section 239 (2) (b) personal matters about an
identifiable individual, including municipal or local board employees
ÎDonor Outreach Update
10.2 Municipal Act Section 239 (2)
Î
Funding Strategy
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11 Motion to Rise and Report
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12 Date of Next Meeting
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13 Adjournment
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Page 1
June 20, 2022
Corporation of the County of Elgin
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
MINUTES
For Monday, June 20, 2022, 7:00 p.m.
th
T day of June
he Terrace Lodge Redevelopment Fundraising Committee met this 20
2022. The meeting was held in a hybrid format with Committee members and staff
participating as indicated below:
Attendees: Dominique Gigure, Elgin County Councillor, Chair (Council Chambers)
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor (Council
Chambers)
Pete Barbour, Town of Aylmer Councillor (virtual)
Ruth Anne Perrin, Community Member (Council Chambers)
Richard Kisuule, Community Member (virtual)
Jamie Chapman, Community Member (Council Chambers)
Kay Haines, Community Member(Council Chambers)
Staff: Katherine Thompson, Manager of Administrative Services/Deputy Clerk
(Council Chambers)
Jennifer Ford, Director of Financial Services (virtual)
Christine Leonard, Administrator, Terrace Lodge (virtual)
Jenna Fentie, Legislative Services Coordinator (Council Chambers)
Regrets: Jim Jenkins, Community Member
Fiona Wynn, Councillor, Municipality of Central Elgin
Julie Gonyou, Chief Administrative Officer
Michele Harris, Director of Homes and Seniors Services
Tanya Noble, Manager of Program Therapy Services
1.CALL TO ORDER
The meeting convened at 7:00 p.m.with Councillor Gigure in the Chair.
2.APPROVAL OF THE AGENDA
Moved by: Jamie Chapman
Seconded by: Amarilis Drouillard
RESOLVED THAT the agenda for the June 20, 2022 meeting of the Terrace Lodge
Redevelopment Fundraising Committee be approved as presented.
Page 2
June 20, 2022
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne Perrin X
Jamie Chapman X
Kay HainesX
Dominique Gigure, Chair X
TOTAL 6 0 0
- Motion Carried.
3. ADOPTION OF MINUTES
Moved by: Ruth Anne Perrin
Seconded by: Amarilis Drouillard
RESOLVED THAT the minutes of the meeting held on May 16, 2022 be approved.
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne Perrin X
Jamie Chapman X
Kay HainesX
Dominique Gigure, Chair X
TOTAL 6 0 0
- Motion Carried.
Richard Kisuule joined the meeting.
4. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
None.
Page 3
June 20, 2022
5. DELEGATIONS
5.1 Eastlink Fundraising Partnership Opportunities Î Amanda Pride and
Eastlink
Amanda Pride from Eastlink presented fundraising options offered by
Eastlink for the CommitteeÓs consideration. Options included a Pledge Drive
and a Full Telethon. The Committee discussed pursuing the pledge drive
option to potentially be held in Fall 2022.
Moved by: Jamie Chapman
Seconded by: Kay Haines
RESOLVED THAT Richard Kisuule, with the assistance of staff and
Committee members, be directed to prepare a proposal that considers a
pledge drive partnership with Eastlink for presentation at their August 2022
meeting.
Recorded Vote
Yes No Abstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Richard Kisuule X
Jamie Chapman X
Kay Haines X
Dominique Gigure, ChairX
TOTAL70 0
- Motion Carried.
6. BRIEFINGS
6.1 Fundraising Financial Update Î Director of Financial Services
The Director of Financial Services presented the report updating the
Committee on the amount of funds received since the CommitteeÓs last
meeting (attached).
Moved by:Ruth Anne Perrin
Seconded by:Richard Kisuule
RESOLVED THAT the report titled ÐFundraising Financial UpdateÑ from the
Director of Financial Services datedJune 20, 2022 be received and filed.
Page 4
June 20, 2022
Recorded Vote
Yes No Abstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Richard Kisuule X
Jamie Chapman X
Kay HainesX
Dominique Gigure, ChairX
TOTAL700
- Motion Carried.
6.2 Committee Recruitment Î New Member Application
The Committee reviewed the application submitted by Brigette Clark-
Carmichael.
Moved by: Amarilis Drouillard
Seconded by:Jamie Chapman
RESOLVED THAT the Terrace Lodge Redevelopment Fundraising
Committee recommend to County Council that Brigette Clark-Carmichael be
appointed as a new member to the Fundraising Committee.
Recorded Vote
Yes No Abstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Richard Kisuule X
Jamie Chapman X
Kay Haines X
Dominique Gigure, ChairX
TOTAL70 0
- Motion Carried.
7. Fundraising Strategies
7.1 New Strategies, Events to Attend, Promotional Materials Needed
The Manager of Administrative Services/Deputy Clerk presented a list of
potential events that the Committee can attend to promote the campaign.
The list will be circulated to the Committee so that members can indicate
Page 5
June 20, 2022
their interest in attending the events. Staff will confirm which events Elgin
County Tourism is also attending.
The Committee discussed incentives to entice the community to visit the
campaign booth, including inexpensive takeaways (i.e. bookmarks, fridge
magnets). Amarilis Drouillard will collect pricing information for fridge
magnets. The Committee discussed procuring a flag with the campaign logo
to display at the booth. The Chair noted that the campaign does not qualify
to hold a raffle, but can accept donations at the booth and donors to the
campaign can be entered into a draw to take place at the end of the year.
The Chair will collect pricing information from the St. Thomas-Elgin Public
Art Centre regarding craft kits that children can do at the event. Jamie
Chapman will contact Dotsy the Clown for pricing on a glitter tattoo station.
The Committee also discussed selling additional copies of the ÐThese
HandsÑ book. The Chair is working with Aylmer Express on printing a few
copies of the campaign catalogue that can be displayed at events.
The Chair noted that the website has been updated, and that staff are
working on grouping items under different themes (i.e. baking/food
recreation, technology, etc.).
Staff are investigating a capital grant offered through the Ontario Trillium
Foundation. The deadline to apply is August 3, 2022.
8. OTHER BUSINESS
8.1 Donor Recognition Opportunities
The Committee supported in principle holding an event during the first week
of November 2022 that combines donor recognition, committee/volunteer
recognition, and the launch of the Christmas catalogue.
9. CORRESPONDENCE
None.
10. CLOSED SESSION
Moved by: Jamie Chapman
Seconded by:Amarilis Drouillard
RESOLVED THAT we do now move into closed session in accordance with
Municipal Act Section 239 (2) to discuss the following matter:
In-Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local
board employees Î Donor Outreach Update
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June 20, 2022
Recorded Vote
Yes NoAbstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Richard Kisuule X
Jamie Chapman X
Kay Haines X
Dominique Gigure, ChairX
TOTAL 7 00
- Motion Carried.
11. MOTION TO RISE AND REPORT
Moved by: Kay Haines
Seconded by:Ruth Anne Perrin
RESOLVED that we do now rise and report.
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne PerrinX
Richard Kisuule X
Jamie Chapman X
Kay HainesX
Dominique Gigure, Chair X
TOTAL 7 0 0
- Motion Carried.
Moved by: Amarilis Drouillard
Seconded by: Jamie Chapman
RESOLVED THAT the confidential report titled ÐDonor Outreach UpdateÑ from
the Manager of Administrative Services/Deputy Clerk be received and filed.
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June 20, 2022
Recorded Vote
Yes NoAbstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Richard Kisuule X
Jamie ChapmanX
Kay Haines X
Dominique Gigure, ChairX
TOTAL 7 00
- Motion Carried.
14. DATE OF NEXT MEETING
The Terrace Lodge Redevelopment Fundraising Committee will meet again on
Monday, July 18, 2022 at 7:00 p.m.
15. ADJOURNMENT
Moved by: Jamie Chapman
Seconded by:Richard Kisuule
RESOLVED THAT we do now adjourn at 8:50 p.m. to meet again on July 18, 2022.
Recorded Vote
YesNoAbstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Richard Kisuule X
Jamie Chapman X
Kay Haines X
Dominique Gigure, ChairX
TOTAL 7 00
- Motion Carried.
_______________________________ _______________________________
Julie Gonyou, Dominique Gigure,
Chief Administrative Officer. Chair.
1
REPORT TO TERRACE LODGE
FUNDRAISING COMMITTEE
FROM:Jennifer Ford, Director of Financial Services/Treasurer
DATE:June 20, 2022
SUBJECT: Fundraising Financial Update
RECOMMENDATION:
THAT the June 20, 2022report titled, Fundraising Financial Update, submitted by the Director of
Financial Services/Treasurer, be received and filed for the CommitteeÓs information.
INTRODUCTION/DISCUSSION/FINANCIAL IMPLICATIONS:
The Committee last received an updated report up to and including May 14, 2022. This report
indicates that the overallfundraising total has slightly decreased by $3,696 since that time.
lected from
2022 year to
the updated
2
Below are
the Gala.
$2,100 in gifted items for
.
Update
for 2021
s
Kind Donations includes
-
Long Term Plan
Î
The amount listed under In
.
totals along with the historical amount
upplemental Reporting
S On the May financial report, it had been estimated that there was approximately $5,000 in outstanding revenue still to be colthe Gala. Since that report, details regarding outstanding
revenue and expenses from the WardenÓs Charity Gala have been further finalized. Estimates have now been removed and the current report more accurately reflects totals per category
since the May Financial Reportdate
3
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin Growing Elgin Investing in Elgin
Ensuring alignment of Planning for and Ensuring we have the necessary
current programs and facilitating commercial, tools, resources, and
services with community industrial, residential, and infrastructure to deliver programs
need. agricultural growth. and services now and in the
future.
Exploring different Fostering a healthy
Delivering mandated programs
ways of addressing environment.
community need. and services efficiently and
effectively.
Enhancing quality of
Engaging with our
place.
community and other
stakeholders.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
The above financial report is provided as an update on the actuals received for the TL fundraising
campaign only. There has been no Capital spend related to the campaign donations at this time.
CONCLUSION:
The report presented issubmitted to the Committee for their information, review and comment.
All of which is Respectfully
Approved for Submission
Submitted
Julie Gonyou
Jennifer FordChief Administrative Officer
Director of Financial Services/
Treasurer