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04 - September 29, 2022 Connectivity Committee Agenda Package Corporationof the County of Elgin Connectivity Committee AGENDA For,September 29, 2022, 2:00P.M st 1Meeting Called to Order nd 2Approval of the Agenda rd 3Adoptionof Minutes–July 20, 2022 th 4Disclosure of Pecuniary Interest th 5Delegations th 6Reports 1)Chief Administrative Officer -Connectivity Advocacy Plan th 7Other Business th 8Correspondence 1)Minister of Infrastructure - Ontario Bringing High-SpeedInternet Access to More Communities 2)Ministry of Infrastructure News Release – Ontario Bringing High- Speed Internet Access to More Communities 3)Building Broadband Faster in OntarioGuideline 2.0 th 9Date of Next Meeting th 10Adjournment VIRTUAL MEETING: IN-PERSON PARTICIPATION RESTRICTED NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. Page 1 July 20, 2022 Corporation of the County of Elgin CONNECTIVITY COMMITTEE MINUTES ForWednesday,July 20, 2022 at 2:00 p.m. th The Elgin County Connectivity Committeemet this 20day of July,2022. The meeting was held in a hybrid in-person/electronic format with Committee Members and staff participating as indicated below. Attendees: Deputy Warden Tom Marks, Chair(in-person) Councillor Dominique Giguère(electronic) Councillor Duncan McPhail (in-person) Justin Pennings, Community Member(electronic) Mike Andrews, Community Member Staff:Julie Gonyou, Chief Administrative Officer(in-person) Brian Lima, General Manager of EPE/Deputy CAO (in-person) Katherine Thompson, Manager of Administrative Services/Deputy Clerk (in-person) Jeremy Sharkey, IT Coordinator (virtual) Delany Leitch, Legislative Services Coordinator(in-person) Regrets: Joshua Kiirya, Community Member Jeff Brock, Director of IT 1.CALL TO ORDER The meeting convened at 2:00 p.m. with Deputy Warden Marks in the Chair. 2.APPROVAL OF THE AGENDA Moved by:Councillor Giguère Seconded by:Councillor McPhail RESOLVED THAT the agenda for the July 20, 2022meeting be approved as presented. Page 2 July 20, 2022 Recorded Vote YesNoAbstain Councillor Dominque GiguèreX Councillor Duncan McPhailX Justin PenningsX Mike Andrews Deputy Warden Tom Marks, ChairX TOTAL40 - Motion Carried. 3.ADOPTIONOF MINUTES Moved by: Councillor Giguère Seconded by: Justin Pennings RESOLVED THAT the minutes of the meeting held June 29, 2022be adopted. Recorded Vote YesNoAbstain Councillor Dominque GiguèreX Councillor Duncan McPhailX Justin PenningsX Mike Andrews Deputy Warden Tom Marks, ChairX TOTAL40 - Motion Carried. 4.DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None. 5.DELEGATIONS None. Page 3 July 20, 2022 6.BRIEFINGS 6.1Connectivity Advocacy Plan – Chief Administrative Officer The Chief Administrative Officer presented the report containing an updated draft Connectivity Advocacy Plan for the Committee’s review and comment. Moved by:Councillor Giguère Seconded by:Justin Pennings RESOLVED THAT the Connectivity Committee Advocacy Plan be approved and forwarded to Elgin County Council for their review and endorsement. Recorded Vote YesNoAbstain Councillor Dominque GiguèreX Councillor Duncan McPhailX Justin PenningsX Mike Andrews Deputy Warden Tom Marks, ChairX TOTAL40 - Motion Carried. 6.2Building Broadband Faster Act, 2021Update – Chief Administrative Officer The Chief Administrative Officer presented a summary of the current status of the Building Broadband Faster Act, 2021 for the Committee’s information. Moved by: Councillor McPhail Seconded by: Councillor Giguère RESOLVED THAT the report titled “Building Broadband Faster Act, 2021 Update” from the Chief Administrative Officer be received and filed. Recorded Vote YesNoAbstain Councillor Dominque GiguèreX Councillor Duncan McPhailX Justin PenningsX Page 4 July 20, 2022 Mike Andrews Deputy Warden Tom Marks, ChairX TOTAL40 - Motion Carried. 6.3 SWIFT ProjectUpdate – Chief Administrative Officer The Chief Administrative Officer presented a summary of the current status ofSWIFT broadband projects for the Committee’s information. Moved by: Councillor McPhail Seconded by: Justin Pennings RESOLVED THAT the report titled “SWIFT Project Update” from the Chief Administrative Officer be received and filed. Recorded Vote YesNoAbstain Councillor Dominque GiguèreX Councillor Duncan McPhailX Justin PenningsX Mike Andrews Deputy Warden Tom Marks, ChairX TOTAL40 - Motion Carried. Mike Andrews joined the meeting. 7.OTHER BUSINESS None. 8.CORRESPONDENCE None. 9.DATE OF NEXT MEETING th The ConnectivityCommittee will meet again on August 24, 2022 at 2:00 p.m. 10.ADJOURNMENT Moved by:Councillor Giguère Seconded by:Justin Pennings Page 5 July 20, 2022 th RESOLVED THAT we do now adjourn at 2:45 p.m.to meet againon August 24, 2022 at 2:00 p.m. Recorded Vote YesNoAbstain Councillor Dominque GiguèreX Councillor Duncan McPhailX Justin PenningsX Mike AndrewsX Deputy Warden Tom Marks, ChairX TOTAL50 - Motion Carried. ______________________________________________________________ Julie Gonyou, Tom Marks, Chief Administrative Officer. Chair. REPORT TO CONNECTIVITY COMMITTEE FROM:Julie Gonyou, Chief Administrative Officer DATE:September 26, 2022 SUBJECT:Connectivity Advocacy Plan RECOMMENDATION: THAT the report titled “Connectivity Advocacy Plan” dated September 26, 2022 from the Chief Administrative Officer be received for information. PURPOSE: At its meeting in July, 2022, the Connectivity Committee approved a Connectivity Committee Advocacy Plan(Advocacy Plan). The purpose of this report is to provide an update on the Committee’s activities since the Advocacy Plan was approved. ATTACHMENTS: Appendix I – Connectivity Advocacy Plan BACKGROUND: The Connectivity Committee continues to work diligently to identify ways to create an enabling environment for Internet Service Providers (ISPs) to grow and flourish within Elgin County.While a number of operational issues, including staffing changes within the Information TechnologyServices department, have resulted in delays associated with a number of priorities identified within the Advocacy Plan, the results are still positive and staff support of the Committee’s work continues. CONNECTIVITY ADVOCACY PLAN: The Connectivity Advocacy Plan includes four (4) key pillars which are detailedin Appendix I. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need.and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: The Connectivity Advocacy Planrequires that Elgin collaborate with its Local Municipal Partners. Any joint initiatives will be discussed with local Chief Administrative Officers. COMMUNICATION REQUIREMENTS: The Connectivity Advocacy Plan includes a Communications/Engagement pillar with the goal of communicating the activities and efforts of the Connectivity Committee. CONCLUSION: It is recommended that the Committee review and provide feedback regarding the activities completed in support of the Advocacy Plan. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 19 -(recent posting the Committee Progress Dedicated webpage created https://engageelgin.ca/connectedelginPublicly available information is posted on the Connectivity Committees webpage as it becomes availableincludes ASHIP information)Links to the Connectivity Committees agendas and minutes available on webpage. https://www.elgincounty.ca/connectivitycommittee/News release for SWIFT issued (August 2022) ISP Forum Communication Plan -- Still outstanding: Plan ve Responsibility AdministratiServices/ Communications Connectivity Advocacy Actions establish a dedicated section of the existing Connected Elgin page for the Committee. plan, conduct, and process strategic public surveys to ensure -- Ensure that Committee activities and news are made publicly accessible so residents and ISPs recognize that broadband is a key priority being supported by an active and engaged Committee: Elgin County Connectivity Committee Appendix I prospective Advocacy, Strategic Purchasing and ISP Coordination Outcomes - The activities and 1. efforts of the Connectivity Committee are communicated in an accessible manner that intentionally reaches an audience which includes Elgin County residents, prospective residents, current and ISPs, other levels of government, and the broader public band infrastructure in local, provincial, and national economic recovery following the COVID Pillar Engagement Communications/ Plan to support Option #1 Advocacy efforts with all other levels of government to be centered on the critical role played by access to stable and affordable broadpandemic. This key concept will be supported and demonstrated through 4 key pillars and their corresponding objectives: efforts ated insights engagement is always ongoing. make publicly available information regarding Elgin Countys to facilitate broadband expansion targeted toward potential ISPs (web page, social media) publicize news and updates on Committee activity; link to Committee meeting agendas and minutes host a renewed forum with current/prospective ISPs for updinto contemporary, local needs/consideratio ns Prepare and implement a ---- residents in Resident concerns databasePlan to engage providing information for the database (links to Communication Plan) -- Still outstanding: Administrative Services - it to communications strategy to support advocacy efforts and the work of the Committee Prepare and disseminate news releases for major milestones/advancements. establish and maintain a constantlyupdated database of resident concerns that tracks key information to substantiate needs/concerns/geographic considerations and usesupport communications/ advocacy -- Leverage lived experiences from residents and business owners regarding their connectivity experiences. real resident Advocacy efforts 2. includeexperiences and reflect an accurate local as a key means of attracting ISP and funder support GIS Map posted to webpage and will be updated as coverage within the County increasesSurvey for residents and ISPs (existing and prospective) - Still Outstanding: Administrative Services Engineering/IT Administrative Services/Communications efforts/ Committee business Utilize social media, Engage Elgin and Elgin County website to share these resident experiences. Maintain an updated GIS map showing connectivity/gaps and ensure it is publicly accessible. undertake new survey opportunities for both residents and existing/prospective ISPs on matters of --- Maintain an organized and updated data repository to support advocacy and engagement efforts, inform committee members, and guide implementation of the plan: - Staff establish and 3. maintain a public repository of Elginspecific connectivity data for use by staff and the Committee specific RFP - Review of permit process is ongoing and recent changes have been made to the Road Occupancy User Agreement Customer Service Presence work is ongoing Preliminary research into municipal best practices is ongoing Customer Service Presence work to develop a formalized plan is ongoingReview of fees Exploring the possibility/feasibility of an Elgin --- Still Outstanding: Engineering Services/ Administrative Services/Legal Services elate to ture County interest in relation to broadband. Utilize survey results to keep data repositories current. undertake a review of current policies/procedures related to permits, construction, information sharing, formal relationships as they rbroadband projects - Explore opportunities in existing and future Elgin County policies/procedures related to broadband infrastrucconstruction projects that would reduce or eliminate fees for work undertaken to expand/enhance the local network: Connectivity The 1. Committee and staff routinely and proactively pursue opportunities to streamline the approval process for new broadband projects Building Leadership/ Relationship Administrative Services Engineering Services/ Administrative Services ins, up with - establish a solid customer service presence based on responsible data management and ongoing followresidents and ISP representatives (collecting information, confirming receipt of all messages, regular updates, check-sending individualized information when relevant) reach out to counterparts at comparable/ neighbouring municipalities for insight into other incentivization/facilit ation policies and procedures that support broadband projects -- Preliminary work to establish a foundation to support meaningful awareness of Elgin County taking ownership of local broadband has been completed, work in this regard is ongoing.Strong working relationship with LMPs and regular information sharing with LMPs remains a priority (links to Communication Plan and is required for updated GIS information/mapping) Engineering Services/Legal Services/ Administrative Services Engineering Services/ Purchasing -specific with the meet with senior management and legal counsel to consider the implications and technicalities of reducing/eliminating fees related to broadband infrastructure explore potential for the establishment of an ElginRFP process as a means of supporting the value of a localized approach to infrastructure expansion and enhancement -- Establish and maintain a strong public presence for Elgin County as the lead for community broadband expansion/ enhancement, while being mindful of key relationships province, LMPs: is clearly Elgin County 2. established and recognized as the lead for advancing rural broadband efforts research into Preliminary municipal policies / best practices has been undertakenEstablish a strong working relationship with IO representative(s) Engage stakeholders / partners has yet to be prioritized -- Still Outstanding: Administrative Services/ Engineering Services Administrative Services/ Engineering Services Administrative Services demonstrate a meaningful awareness of Elgin County taking ownership of local broadband infrastructure issues/ advancement by building relationships with both members of the public and current/prospective ISPs Maintain a close working relationship with LMPs on this shared priorityresearch policies implemented by neighbouring jurisdictions intended to incentivize/facilitate broadband projects with a focus on making Elgin County a competitive regional presence for --- Efforts to streamline access to information via webpage and the Committees work is underwayEngaging with local businesses has commenced (Economic Development & Tourism) and data is being collected. Council and Committee Engineering Services/ Administrative Services/ CommitteeAdministrative Services/ Economic Development cation and attracting newprospective ISPs engage with stakeholders/partners (WOWC, SCOR) to remain updated on best practices and regional advocacy efforts and ensure coordination of efforts establish a positive working relationship with representation from Infrastructure Ontario (IO), government ministries, relevant agencies way -- - Cultivate relationships with key stakeholders and engage in regular twocommuniinformation sharing: Elgin County both 3. maintains and seeks opportunities for relationships with members of the public, large and small ISPs, and other levels of public internet a collected from local nd streamlined messaging / Define vision and framework for relationships with ISPs / level of support Identify centralized contact Regular engagement with key provincial contacts has yet to be undertaken Plans for a 2forum LMPs coordinated efforts will be incorporated into the Communication PlanCollating datbusinesses (Economic Development & Tourism) to be shared with Committee / posted to the webpage ------ Still Outstanding: Administrative Services Administrative Services Council/Committee/Administrative Services Economic Development Administrative Services/ Engineering Services regular define the vision and framework for relationships with ISPs and the level of support to be provided to ISPs as part of funding application processes streamline access to information and centralize contact maintain engagement with key provincial contacts (both political and staff/department) host a second public internet forum for the sharing of ideas and discussion. engage in regular communication with local ----- government regarding broadband Economic Development - d municipal partners to facilitate streamlined messaging, project policy and implementation coordination, benefit from localized insights, remain updated on ongoing/emerging issues and concerns engage with a broad spectrum of Elgins business community, especially rural businesses, to establish a soununderstanding of needs and concerns specific to business operationpossible survey, etc. as quantifying this will be critical to supporting - - yet Information sharing with Council / Committee is ongoingFormalized advocacy strategy (senior levels of government) and materials to support Committee/Councils advocacy efforts has yet to be drafted.Relationship building with senior government has yet to be prioritized.Preparation of templated letters for use by community members to be drafted. --- Still Outstanding: Administrative Services/ Communication -election ountys unique advocacy efforts. develop and implement an advocacy strategy with senior levels of government, especially the province and especially in the preperiod, centered on meetings and delegations with Ministers/senior ministry representatives that highlights both Elgin Cneeds and approach to addressing the need for broadband, and emphasizes the need for Elgin to receive its fair - Engage in a variety of advocacy efforts with the goal of achieving increased funding for rural broadband in Elgin: needs. Elgin County receives funding for rural broadband projects and has the ability to distribute it in a way that best meets local Advocacy Council/Committee/Administrative Services Council/Committee/Administrative Services Council/Committee/Administrative Services gations. share of funding.prepare standard advocacy strategy materials and tailor them to specific audiences in advance of meetings/ dele establish working relationships with ministry staff/government representatives who can facilitate advocacy efforts. (Admin, Committee)facilitate communication to the provincial government on behalf of local/prospective ISPs regarding --- Administrative Services/ Engineering Services/ IT Administrative Services ns and concerbarriers that impact the advancement of broadband projects in Elgin.using data collected via the previous surveys and webpage/database, communicate to the province at every opportunity the degree to which the lack of stable/affordable/accessible broadband negatively impacts life and business in Elgin.act as a resource for Committee members and Councillors on matters related to broadband advocacy, support as a central point of contact to -- Administrative Services Administrative Services Administrative Services on uncil/ streamline information dissemination (Admin) draft letters behalf of County Council, the Connectivity Committee in response to senior government changes regarding broadband to continually reinforce Elgin as a willing partner in advancing and expediting local projects prepare letters of support on behalf of CoCommittee for ISP funding applications to senior levels of government create, update, and make public templated advocacy letters --- Preliminary work to support the development of an Elgin County connectivity guide has commenced Leveraging libraries for information gathering / dissemination - Still Outstanding: Administrative Services/ Communications - - ved for residents to download and personalize and send to senior levels of government (general concerns, specific to unserresidents, issuespecific) and share suggestions for optimizing selfadvocacy efforts develop and make public an Elgin County connectivity guide that is easily accessible both on the web page and inhard copy (Admin/EcDev) engage with library branch -- Develop and make public resources that support enhanced connectivity for Elgin County residents: The public is aware of 1. the current status of broadband access in Elgin and how they canbecome connected/ improve their connection Education Administrative Services/Library Staff e staff in order to gather information about local community internet needs collected both formally and informally (level of use by residents without home internet, reasons given by clients for lack of hominternet)Leverage the Elgin County Library network as a key means of receiving and disseminating hard copy information related to broadband. The Library will act as a source of localized insights as a service most connected to the public and can targetresidents who lack access to - Develop/maintain section on the Engage Elgin webpage highlighting provincial legislation and programs - Still Outstanding: Administrative Services/ Communications - from stable and affordable highspeed internet (Admin) develop and maintain a section on the Engage Elgin web page with updated information on provincial legislation and programs regarding broadband expansion, SWIFT project details and updates and connectivity related resources y that is easy to - Synthesize the broad volume of technical/contextual/logistical information related to broadband expansion in Ontario and locally and prepare it for public access/communication in a waunderstand: The public has access 2. to information that supports a clear understanding of the broadband landscape both locally and provincially related activities - dedicated webpage Preliminary work has been done to maintain a public archive of County of Elgin advocacy efforts to date on theGoals/priorities/process/timelines yet to be formalized by CommitteeProvide messaging to address common misconceptions.Post Councilregarding broadband on the Connectivity Committees webpage Develop a means for feedback via website / phone and post to webpage. ---- Still Outstanding: to This Administrative Services/Communications Note:objective links back to the actions takencommunicate the activities and efforts of the Connectivity Committee and County Council in regards to improving connectivity in Elgin County. - ) - te. AMO, ROMA etc. Share publicly goals, priorities, process, timelines, efforts, etc.address the common misconceptions (most significantly, that nothing is being done to address the lack of stable and affordable highspeed internet in Elgin County maintain an updated public archive of County of Elgin advocacy efforts to da --- Endeavour to contextualize/ chronologize the process by which broadband enhancements/expansion have taken place todate in Elgin County: date on - to - Countys efforts to Elgin residents are 3. aware and upthe advance local broadband expansion post previous Council correspondence related to broadband advocacy on the Engage Elgin Connectivity Webpage Provide continuous avenue to provide feedback. -- From:Julie Gonyou To:Julie Gonyou Subject:FW: Ontario Bringing High-Speed Internet Access to More Communities - LÓOntario offre lÓaccs lÓInternet haute vitesse plus de communauts Date:August 4, 2022 11:23:50 AM From: Minister of Infrastructure <Minister.MOI@ontario.ca> Sent: August 4, 2022 10:17 AM To: Minister of Infrastructure <Minister.MOI@ontario.ca> Cc: Alexander, Carlene (MOI) <Carlene.Alexander@ontario.ca>; Vienneau, Jill (MOI) <Jill.Vienneau@ontario.ca> Subject: hƓƷğƩźƚ .ƩźƓŭźƓŭ IźŭŷΏ{ƦĻĻķ LƓƷĻƩƓĻƷ !ĭĭĻƭƭ Ʒƚ aƚƩĻ /ƚƒƒǒƓźƷźĻƭ Ώ \[͸hƓƷğƩźƚ ƚŅŅƩĻ ƌ͸ğĭĭļƭ Ġ ƌ͸LƓƷĻƩƓĻƷ ŷğǒƷĻ ǝźƷĻƭƭĻ Ġ Ʀƌǒƭ ķĻ ĭƚƒƒǒƓğǒƷĽƭ Good morning, The Government of Ontario is committed to ensuring that communities across the province have access to high-speed internet. We have made a historic investment of nearly $4 billion in funding-based opportunities for unserved and underserved communities with the goal of connecting all regions in Ontario by the end of 2025. Our Accelerated High-Speed Internet Program (AHSIP) was announced in March 2021 to support our commitment to bring access to all communities in Ontario as fast as possible. Led by Infrastructure Ontario, this innovative, competitive process enabled Internet Service Providers (ISPs) to bid for provincial support through a series of reverse auction events for defined geographic areas. As I recently announced, this competitive procurement process is now complete. The province has signed agreements with eight internet ISPs to bring faster internet to up to 266,000 unserved and underserved homes and businesses in as many as 339 municipalities across Ontario, including your municipality. As we implement this process, we are also undertaking work to ensure that no one is left behind and that every last home and business gets access to high-speed internet by the end of 2025. As you well know, the government has also taken measures to reduce barriers to high- speed internet deployment, including putting in place several regulations and legislation to help support the end of 2025 timeline. In 2021, the Building Broadband Faster Act was enacted to speed up construction of broadband projects. To build upon this legislation, the government passed the Getting Ontario Connected Act, 2022, which further reduces barriers, duplication and delays, including setting new timelines for municipalities to respond to municipal rights-of-way permits, municipal consent requests, and data sharing requirements to support the deployment of designated broadband projects. Infrastructure Ontario now has tools in place that will provide assistance to municipalities and other partners related to the new requirements under the legislation and the overall implementation of these projects across the province. This includes the Technical Assistance Team (TAT) and the use of an online platform called Broadband One Window (BOW). As you may recall from previous discussions, the TAT is something I committed to having in place as these projects get off the ground. The TAT is available to your municipal officials if they have questions around requirements, process, permitting applications and/or require technical and administrative assistance in meeting timelines and use of the BOW. The BOW will help your officials work collaboratively with ISPs and other stakeholders to review and approve permitting applications, share data and information, and provide progress updates on project milestones. The BOW can also be used to request assistance, including from the TAT. The Ministry of Infrastructure will be reaching out to your officials later today to provide them with further details on the TAT and BOW, as well as outlining the next steps Infrastructure Ontario will take to begin the onboarding process so we can get started on these projects and bring access to your communities as quickly as possible. Thank you for your ongoing support to ensure that the people we serve have the access they need to participate in the digital world, and to help Ontario grow. Should you have any questions, please do not hesitate to contact my office. Yours sincerely, The Honourable Kinga Surma Minister of Infrastructure Bonjour, Le gouvernement de lÓOntario est dtermin assurer que des communauts partout dans la province aient accs lÓInternet haute vitesse. Nous avons fait un investissement sans prcdent de prs de 4 milliards de dollars en occasions de financement pour des communauts non desservies ou mal desservies avec lÓobjectif de connecter toutes les rgions en Ontario dÓici la fin de 2025. Notre Programme acclr dÓInternet haute vitesse (PAIHV) a t annonc en mars 2021 afin de soutenir notre engagement offrir lÓaccs toutes les communauts en Ontario le plus rapidement possible. Dirig par Infrastructure Ontario, ce processus concurrentiel et innovant a permis aux fournisseurs de services Internet (FSI) de prsenter une offre en vue dÓobtenir le soutien provincial par lÓentremise dÓune srie dÓvnements dÓenchres inverses pour des zones gographiques dfinies. Comme je lÓai annonc rcemment, ce processus concurrentiel dÓapprovisionnement est maintenant termin. La province a sign des accords avec huit fournisseurs de services Internet afin dÓoffrir plus rapidement lÓInternet prs de 266 000 foyers et entreprises non desservis ou mal desservis dans pas moins de 339 municipalits partout en Ontario, notamment la vtre. É mesure que ce processus est mis en Íuvre, nous entreprenons galement du travail en vue dÓassurer que personne ne soit laiss de ct et que tous les foyers et toutes les entreprises obtiennent lÓaccs lÓInternet haute vitesse dÓici la fin de 2025. Comme vous le savez bien, le gouvernement a aussi pris des mesures visant rduire les obstacles au dploiement de lÓInternet haute vitesse, notamment en adoptant plusieurs rglements et lois afin de favoriser lÓatteinte de lÓchance de la fin 2025. En 2021, la Loi sur la ralisation acclre de projets dÓInternet haut dbit a t promulgue afin dÓacclrer la construction de projets haut dbit. Pour pousser plus avant cette lgislation, le gouvernement a adopt la Loi de 2022 pour un Ontario connect qui rduit davantage les obstacles, la duplication et les retards, notamment en fixant de nouvelles chances pour que les municipalits rpondent aux demandes de permis dÓemprises municipales et de partage de donnes pour appuyer le dploiement des projets haut dbit dsigns. Infrastructure Ontario a maintenant en place les outils qui fourniront de lÓassistance aux municipalits et dÓautres partenaires relativement aux nouvelles exigences en vertu de la lgislation et de la mise en Íuvre en gnral de ces projets partout dans la province. Ceci comprend lÓquipe dÓassistance technique et lÓutilisation de la plateforme en ligne appele plateforme BOW pour les projets dÓInternet haut dbit (plateforme BOW). Vous vous souviendrez sans doute que lors de discussions prcdentes, lÓquipe dÓassistance technique est quelque chose que je me suis engage avoir en place lorsque ces projets verront le jour. LÓquipe dÓassistance technique est la disposition de vos fonctionnaires municipaux sÓils ont des questions concernant les exigences, le processus, les demandes de permis ou sÓils ont besoin dÓassistance technique et administrative pour respecter les dlais, ainsi que sur lÓutilisation de la plateforme BOW. La plateforme BOW aidera vos fonctionnaires travailler en collaboration avec les fournisseurs de services Internet et dÓautres intervenants pour rviser et approuver les demandes de permis, partager des donnes et des renseignements et fournir des mises jour sur les progrs en vue dÓatteindre des tapes importantes. La plateforme BOW peut galement tre utilise pour demander de lÓassistance, notamment de la part de lÓquipe dÓassistance technique. Le ministre de lÓInfrastructure communiquera avec vos fonctionnaires plus tard aujourdÓhui pour leur fournir plus de prcisions au sujet de lÓquipe dÓassistance technique et de la plateforme BOW, ainsi que pour leur indiquer les prochaines tapes quÓInfrastructure Ontario accomplira pour entamer le processus dÓintgration afin que nous puissions amorcer ces projets et donner lÓaccs vos communauts aussi vite que possible. Merci pour votre soutien continu en vue dÓassurer que les gens que nous servons aient lÓaccs dont ils ont besoin pour participer au monde numrique et pour aider lÓOntario fructifier. Si vous avez des questions, nÓhsitez pas communiquer avec mon bureau. Cordialement, LÓhonorable Kinga Surma Ministre de lÓInfrastructure Confidentiality Warning: This e-mail contains information intended only for the use of the individual names above. If you have received this e-mail in error, we would appreciate it if you could advise us through the MinisterÓs website at www.ontario.ca/page/ministry-infrastructure and destroy all copies of this message. Thank you. Building Broadband Faster in Ontario A guideline to support accelerated broadband deployment Version 2.0 Version 1.0 Released: November 30, 2021 Version 2.0 Released: August 4, 2022 Building Broadband Faster in Ontario Contents Part 1 Introduction .............................................................................. 3 1 Introduction ......................................................................................................................... 4 Guideline 2.0 ............................................................................................................................................... 4 Legislation ................................................................................................................................................... 5 Regulations .................................................................................................................................................. 6 Part 2 Building Broadband Faster Act Guideline 2.0 .......................... 9 2.1 General and Administrative Provisions .......................................................................... 10 Purpose of the BBFA Guideline ............................................................................................................. 10 This Guideline also: ................................................................................................................................. 10 Background .............................................................................................................................................. 11 To Whom this Guideline Applies ........................................................................................................... 11 Role of Infrastructure Ontario ................................................................................................................. 12 Role of Parties in Designated Broadband Projects .............................................................................. 12 Application ............................................................................................................................................... 13 Applicable Law......................................................................................................................................... 13 Amendments to the Guideline ............................................................................................................... 13 Bulletins .................................................................................................................................................... 13 2.2 Accelerating Access to LDC Poles and Rights-Of-Way ................................................... 14 Attaching to LDC-Owned Poles ............................................................................................................. 14 Material Deficiencies and Performance Timeline Suspensions .......................................................... 18 IO Preliminary Review Checklist ............................................................................................................. 19 One-Touch Make-Ready ......................................................................................................................... 19 Pre-qualified Contractors for OTMR ...................................................................................................... 20 120-day Indemnity Clause ...................................................................................................................... 21 Accessing Buried Routes on Municipal Rights-of-Way ........................................................................ 22 Data Requests through the Broadband One Window ........................................................................ 24 Accessing Provincial Highways .............................................................................................................. 25 2.3 Technical Assistance Team (TAT) .................................................................................... 25 2.4 Resolving Disputes ......................................................................................................... 26 Appendix 1: Application Requirements, Templates and Forms ............................................ 27 Appendix 2: Further Reducing Complex Make-Ready Work ................................................ 85 Appendix 3: Broadband One Window ................................................................................... 86 Appendix 4: Ontario One Call - Streamlining locates for Designated Broadband Projects . 92 Appendix 5: Supplemental Ministry of Transportation Requirements ................................. 95 Glossary .................................................................................................................................. 97 Page 2 August 2022 Building Broadband Faster in Ontario Part 1 Introduction Page 3 August 2022 Building Broadband Faster in Ontario 1 Introduction The Government of Ontario has committed almost $4B to provide access in every region of Ontario to reliable, high speed internet by the end of 2025. In April 2021, the Building Broadband Faster Act, 2021 (BBFA) was enacted along with changes to the Ontario Energy Board Act, 1998 (OEBA). The main purpose of the BBFA and changes to the OEBA are to expedite the delivery of broadband projects of provincial significance by removing barriers to building broadband projects. Since the introduction of the BBFA, the Province has consistently identified the expectation that all partners involved in broadband deployment would work collaboratively to further reduce administrative barriers, support timely broadband deployment and contain costs. In November 2021, as part of the first version (Version 1.0) of the Building Broadband Faster Act Guideline, a Statement of Intent was included that signaled intention to move ahead with a suite of additional measures. These included new regulatory and legislative measures, that are now in place and serve to make several of the provisions outlined in Guideline 1.0 binding, with appropriate enforcement mechanisms. These measures are further described below for reference and form the basis of updates to Guideline 2.0. Togeth percent connectivity by the end of 2025. Guideline 2.0 This Guideline was developed to reduce barriers, speed up broadband deployment and support the successful implementation of the BBFA. Stakeholders and partner ministries provided input into the development of the Guideline. The current Guideline reflects the latest legislative and regulatory authorities and will be updated if required. In summary, the Guideline, in alignment with key legislation and regulations: Sets out new processes and timelines when internet service providers (ISPs) work with local distribution companies (LDCs), municipalities and other parties to deploy internet fibre through third-party hydro pole attachments and accessing rights-of-way (ROW) to deploy fibre underground. Introduces a new information and data gathering platform - the Broadband One Window (BOW). The platform is an electronic system to support timely approvals, permitting, and locate decisions related to designated broadband projects. Parties are being asked to also provide relevant infrastructure data through this platform to enhance information sharing and proactively anticipate and address issues. Describes the role of a new Technical Assistance Team (TAT) that will provide support, informal advice and assistance to municipalities, ISPs and LDCs on the implementation of the Guideline and implementation of designated broadband projects. Page 4 August 2022 Building Broadband Faster in Ontario Legislation Under the Getting Ontario Connected Act, 2022, which passed in April 2022, changes were made to the BBFA and to the Ontario Underground Infrastructure Notification System Act, 2012 (One Call Act) that in effect help ensure cooperation among stakeholders, set out clear expectations around timelines and processes and try and limit the kind of things that historically have delayed broadband deployment. New requirements under the BBFA include: 1.Requirement for municipalities to comply with a specified service standard: Key focus is to direct turn around time for rights of way permits 2.Requirement for the use of the Broadband One Window platform by municipalities: Broadband One Window as the single, digitized platform required for permit application through implementation 3.Requirement for infrastructure data sharing by infrastructure owners: Key focus is to share relevant data on request related to designated broadband projects that will support project implementation 4. Requirement, consistent with the One Call Act, for designated broadband projects to use a dedicated locator model. Key focus is to set out new processes and timelines for completing underground infrastrucuture locates and reduce delays. New requirements under the One Call Act: Amendments were made to address immediate pressure points in the underground infrastructure locate delivery system, enhance governance and oversight of Ontario One Call, 2022. Key amendments apply to and benefit designated broadband projects, including: 1.Mandating the use of a dedicated locator model where a single locator is selected by the Proponent (ie. project owner) and affected members of Ontario One Call to better provide Proponents with control over timing of locates by having a say in who their locator will be. 2.Ensuring locate validity periods are for a minimum of 60 days, reducing the frequency of relocates and providing longer excavation windows for Proponents. The legislative changes also provide Ontario One Call with authority to issue administrative penalties against non-compliant underground infrastructure owners/operators and excavators in the industry. A separate regulation outlining the details of the administrative penalty regime needs to be developed in order to implement this regime. Ontario One Call is working closely with the Ministry of Public and Business Service Delivery and industry to implement the new legislative requirements. Page 5 August 2022 Building Broadband Faster in Ontario Regulations The Province also made a number of regulations to further set out clear requirements for stakeholders. These include: 1.Regulations under the BBFA A.Ontario Regulation 809/21 - Regulation to designate provincial broadband projects. This regulation defines where funding, in full or in part, has been provided through the Ministry of Infrastructure for the purpose of deploying broadband and high-speed internet infrastructure in Ontario with respect to designated broadband projects: i.Issue notices to municipalities that broadband project proponents require municipal service and right of way access to complete necessary work related to such projects. ii.Make orders requiring the municipal service and right of way access necessary to facilitate delivery of a designated project, and the proponent and the municipality shall comply with that order. iii.Issue notices requiring electricity distributors and transmitters to coordinate with broadband project proponents to complete necessary work related to such projects where a distributor or transmitter has not met a regulated requirement. (Note: this authority would come into effect if proposed OEBA regulations are made see item 2 below). iv.Where a party noted above fails to complete required work, the Minister would be authorized to order the completion of work or authorize the proponent to undertake the work to facilitate delivery of a designated project. B.Ontario Regulation 436/22 - Regulation to require local distribution company (LDC) compliance with requirements of a new regulation under the OEBA (Ontario Regulation 410/22, see below). This regulation is needed to appropriately prescribe the OEBA regulation as the source of obligations for LDCs. It allows notices and orders to be issued by the Minister of Infrastructure under the BBFA for LDCs in compliance with the requirements set out in the OEBA regulation. C.Ontario Regulation 782/21 Regulation to further define the conditions for compensation for errors under the One Call Act locates process prior to amendments under the Getting Ontario Connected Act, 2022. The section of the BBFA (section 21) was replaced and the regulation is now outdated, and will be revoked at a future date. 2.Regulations under the OEBA A.Ontario Regulation 842/21 (Electricity Infrastructure (Part VI.1 of the Act)) (hereinafter defined as as O. Reg. 842/21) - Setting the wireline pole attachment charge methodology and requiring local distribution companies (LDCs) to consult with internet and telecom service providers as part of their long-term capital Page 6 August 2022 Building Broadband Faster in Ontario planning processes. This regulation came into effect on January 1, 2022 in order to reduce costs for ISPs. B.Ontario Regulation 410/22 - Electricity Infrastructure Designated Broadband Projects) (hereinafter defined as as O. Reg. 410/21). Requirements for LDCs to comply with, including but not limited to: providing access to LDC assets, the use of the Broadband One Window platform, performance timeline standards and processes related to pole attachments and make-ready work, including situations when those standards may be temporarily suspended, cost allocation, and the role of the Ontario Energy Board in dispute resolution. LDCs and Proponents may contract out of certain provisions of the regulation. This regulation came into effect on April 21, 2022. The BBFA also provides authority to issue administrative penalties against non-compliance. A separate regulation outlining the details of the administrative penalty regime needs to be developed in order to implement this regime. MOI is currently undertaking a review and analysis to identify options for such a regime. Page 7 August 2022 Building Broadband Faster in Ontario Page 8 August 2022 Building Broadband Faster in Ontario Part 2 Building Broadband Faster Act Guideline 2.0 Page 9 August 2022 Building Broadband Faster in Ontario 2.1 General and Administrative Provisions Purpose of the BBFA Guideline This Guideline serves as a companion guide to the Building Broadband Faster Act, 2021 (BBFA). It is a key tool in enabling the Ontario Accelerated High-Speed Internet Program (AHSIP) which together with other provincially funded broadband projects (i.e. designated broadband projects) aim to provide access to high-speed internet to 100 percent of Ontario households by the end of 2025. The Guideline has been designed to enhance the coordination and engagement among project stakeholders related to the deployment of high-speed internet infrastructure, including streamlining processes associated with attaching high-speed internet wirelines to Local Distribution Company (LDC)-owned electric utility poles and providing timely access to municipal and provincial rights-of-way (ROWs). It is recognized that Internet Service Providers (ISP), also known as Telecommunications Service Providers (TSPs), need timely access to LDC poles and ROWs. Efficiencies in the process and recommended by this Guideline can have a positive impact on project-level costs, complexity and timelines related to the efficient deployment of broadband networks. The Guideline is a tool that can be used by, but is not limited to use by, LDCs, ISPs/TSPs, Ontario One Call and their respective third parties in coordinating installation and service provision as well as Infrastructure Ontario (IO), the Ontario Ministry of Transportation (MTO), municipalities, Indigenous communities and government partners such as the Electrical Safety Authority (ESA) and the Ontario Energy Board (OEB). This Guideline provides direction and guidance in accordance with legislation and regulations developed for designated broadband projects in order to: Encourage early and good faith communication and collaboration among participants; Expedite the safe and cost-effective delivery of designated broadband projects; high-speed internet by the end of 2025; and, Facilitate municipalities and LDCs providing timely access to their infrastructure on reasonable terms, including municipal rights-of-way and LDC owned poles to support high-speed internet projects. This Guideline also: Introduces a new information and data gathering platform - the BOW. The BOW is an electronic system to support the design, procurement, construction and management of AHSIP designated broadband projects, and potentially other designated broadband projects. Parties are being asked to also provide relevant infrastructure data through this platform to enhance information sharing and proactively anticipate and address issues. Provides that Infrastructure Ontario will operate the BOW platform and help mediate informal disputes. Establishes the role of the Technical Assistance Team (TAT) that will provide support, informal advice and assistance to municipalities, ISPs and LDCs on the implementation of the Guideline, implementation of designated broadband projects and help with informally resolving disputes. Overall, the Ontario government has committed to ensuring that every community has access to high- speed internet by the end of 2025. This Guideline, if followed correctly, will be a vital tool in helping to Page 10 August 2022 Building Broadband Faster in Ontario achieve this ambitious goal. Background While the Government of Ontario has been working to expand access to high-speed internet throughout the Province for several years, the COVID-19 pandemic highlighted the essential role of reliable high- workplace, educational institutions, telemedicine and online commerce. As of September 2021, an estimated 700,000 premises, representing about 1.4 million people in Ontario, lack access to basic broadband connectivity, defined by the Canadian Radio-television and Telecommunications Commission (CRTC) as speed levels of 50 Mbps download/10 Mbps upload. To address this, in March 2021, Ontario announced a commitment of nearly $4 billion to connect every region to high-speed internet by the end of 2025 as part of the AHSIP. This is the largest single investment in high-speed internet, in any province, by any government in Canadian history. As part of its plan, Ontario also announced a new innovative competitive process to help connect underserved and unserved communities across the province. This competitive process launched in September 2021 and is being led by Infrastructure Ontario. Combined with existing application-based programs underway, the competitive process, with a reverse auction, will help ensure that every home and business in Ontario has access to high-speed internet by the end of 2025. In April 2021 the BBFA was enacted and amendments were made to the Ontario Energy Board Act, 1998 (OEBA). The purpose of the BBFA is to expedite the delivery of designated broadband projects, prescribed under regulation, by streamlining processes and removing barriers that may result in additional costs and delays in reaching these unserved and underserved communities across Ontario. This legislation nd and Cellular Action Plan, which outlined a plan to expand broadband and cellular access into unserved and underserved communities. Link to the BBFA: Building Broadband Faster Act, 2021, S.O. 2021, c. 2, Sched. 1 (ontario.ca). Link to the OEBA: https://www.ontario.ca/laws/statute/98o15#BK161 Link to the One Call Act: https://www.ontario.ca/laws/statute/12o04 To Whom this Guideline Applies This Guideline is intended to apply to: A Proponent, who is legally bound by the Project Agreement entered into with the Government of Ontario for designated broadband projects which are being funded by Ontario LDCs whose service territories include coverage of the geographic areas where there are designated broadband projects or LDCs who otherwise anticipate performing or supporting high-speed internet projects and wish to adopt practices within it . Ontario municipalities whose municipal boundaries include the geographic areas where there are designated broadband projects. Members of Ontario One Call in submitting and responding to locate requests relating to underground infrastructure. Page 11 August 2022 Building Broadband Faster in Ontario Dedicated locators/ locate service providers (LSPs)in carrying out locates relating to underground infrastructure for designated broadband projects. Any other person with infrastructure within a right-of-way for a designated broadband project and any other person whose cooperation is required to carry out a designated broadband project. provincially funded project s. This Guideline would also be of benefit for other relevant parties, including construction contractors, engineering providers, geographic information systems providers, and surveyors. Role of Infrastructure Ontario 1.Overall Program Management, including: i.Establishing the BOW platform, and developing user resources for ISPs, municipalities, LDCs and infrastructure owners ii.Acting as a single point of contact through the Broadband One Window (BOW) iii.Establishing processes, means and methods, to support AHSIP Projects and as may be determined -binding mediation consistent with AHSIP policy objectives, legislation, and as otherwise codified in the Legislations, Regulations and Guideline iv.Publishing reports on project funding performance v.Publishing reports on overall AHSIP Projects, and as may be determined other designated broadband project progress 2.Establishing eligible project areas as a result of revised AHSIP and as may be determined other designated broadband project needs such as Lot changes through a mapping and modeling exercise 3.Issuing calls for applications and proposals for financial, technical, human and other resources and reviewing and screening applications and proposals against eligibility and assessment criteria 4.Facilitating early mediation of disputes in an effort to resolve issues before they are escalated to formal dispute resolution bodies 5.Acting as Contract Administrator for AHSIP Projects, including: i.Verifying project milestone completion ii. with funding conditions iii.Supporting compliance associated with funding conditions, if required (e.g., advising MOI on completion of milestones and other applications, including during the Performance Period). Role of Parties in Designated Broadband Projects This Guideline is meant to provide direction as well as best practice approaches to all parties engaging in designated broadband projects which are being funded by Ontario. It also reflects current legislation and regulations. Page 12 August 2022 Building Broadband Faster in Ontario The provincially funded project stakeholders are expected to engage in good faith, without prejudice, in a manner consistent with the spirit of partnership and collaboration. Stakeholders are expected to ensure that they conduct their work in such a way that ensures the safe deployment and ongoing operation of broadband, municipal, transportation, electrical, and other infrastructure assets. The legislative authorities outlined in the OEBA and its regulations and the BBFA and its regulations are serve in their application as backstops/safeguards in the event that cooperation or negotiation between designated broadband projects does not result in an adherence to Performance Timelines (PTs) and any other aspect of the Guideline. Application This Guideline is intended to apply to any designated broadband project. Applicable Law Nothing in this Guideline is meant to limit the obligations that any party has to comply with any other applicable law, including but not limited to the latest versions of: The BBFA and regulations made pursuant to the BBFA; The OEBA and regulations made pursuant to the OEBA; Ontario Regulation 22/04 (Electrical Distribution Safety) made pursuant to the Electricity Act, 1998 Canadian Standards Association C22.3 No.1, the Electrical Distribution Safety regulation notes CSA Standard C22.3 No. 1-15 (or latest) for overhead distribution lines and CSA Standard C22.3 No. 7-15 for underground systems as amended from time to time; Occupational Health and Safety Act (OHSA) and Regulations; Ontario Regulation 164/99 (Electrical Safety Code) made pursuant to the Electricity Act, 1998 and, Ontario Underground Infrastructure Notification System Act, 2012 (One Call Act). Amendments to the Guideline Amendments to this Guideline must be approved by the MOI and will be made in consultation with the Ministry of Energy (ENERGY) and the Ministry of Public and Business Service Delivery (MPBSD) and posted on the MOI website. Bulletins MOI may, at times, publish bulletins to this Guideline. The purpose of these bulletins is to provide specific information on issues, conflicts and/or misunderstanding where there is a need for immediate or additional clarification. Bulletins will be posted as supplements to this Guideline and will allow provincially funded project stakeholders to subscribe to an RSS feed for posted updates. Page 13 August 2022 Building Broadband Faster in Ontario 2.2 Accelerating Access to LDC Poles and Rights-Of-Way This section sets out processes and timelines that are recommended to be followed by Proponents and their service providers, LDCs and municipalities and is generally limited to any designated broadband project in respect of which the Proponent has confirmed its intention to use the Broadband One Window (BOW) platform for the permitting and construction of the designated broadband project 5F Attaching to LDC-Owned Poles This section outlines the BOW authorization process for LDC owned pole attachments, including the engineered design requirements as well as the applicable standards to which stakeholders are expected to adhere. If requested by the Proponent to do so, the LDC shall use the BOW. Where the Proponent has confirmed its intention to use the BOW platform for permitting and construction of a designated broadband project, the general steps to acquire an LDC-approved authorization application to access an LDC owned pole are set out in Table 1 below. While the below process generally assumes that the BOW will be used, the Proponent and the LDC may agree to alternative arrangements for the purpose of completing an attachment request. Table 1: Illustrative Process for Aerial Route on LDC-Owned Poles Activity Process Details 1 Determination of possible The Proponent determines possible route using best route industry practices including digital maps, available information from BOW and existing network records The Proponent submits planned route to BOW and requests outstanding information from LDCs and existing attachers If requested, IO circulates notification of planned/possible route to all known implicated parties (i.e., municipalities, LDCs, Enbridge and other telecoms) 2 Field inspection/survey The Proponent and LDC coordinate prior to field inspection/survey of the poles applied for and determine who will be developing engineered designs as the ESA guidelines allow for both owner (i.e., the LDC) developed and applicant (i.e., the Proponent) developed plans or work instructions LDCs and existing attachers provide information requested by Proponent LDCs and existing attachers provide information requested by proponent. Loading information provided by all parties may be based on assumptions for the purpose of feasibility. 3 Professional Engineer The Proponent or LDC (as agreed) conducts pole loading Approved Design structural analysis, prepares P.Eng. approved design Drawings drawings (certifying that the design meets the requirements of CSA 22.3 No.1-15 (or latest) and Ontario Structural analysis Reg. (22/04) and determines what telecom and power Telecom attachment make-ready work, if any, needs to be completed for safe Page 14 August 2022 Building Broadband Faster in Ontario ActivityProcess Details attachment. Ontario Reg. 22/04 notes CSA Standard Any power make- C22.3 No. 1-15 for overhead distribution lines and CSA ready Standard C22.3 No. 7-15 for underground systems. For Proponent led-designs, the Proponent must provide materials to the LDC to review and to inform subsequent steps. Appendix 1: Application Requirements, Templates and Forms provides templates of Basic Drawing Requirements and Design Requirements that may be used 4 Determination of The Proponent or LDC (as agreed during coordination Sequencing of Make- prior to field inspection/survey) determines whether any Ready Work power make-ready work can be completed safely after or in parallel with any attachment (including any temporary Triage of power work) or whether power make-ready work needs to be make-ready work Determine make-ready work). requirements Appendix 2: Further Reducing Complex Make-Ready needed to Work provides guidance on triage of power make-ready work accommodate make-ready work 5 Authorization application The Proponent submits to BOW an application form approval including Professional Engineer Approved Design Drawings and Full Pole Loading Structural Analysis. To Authorization ensure quality submissions, it is recommended that this application form analysis is conducted using industry standard software. Professional IO, as administrator of the AHSIP, reviews application (see Engineer Approved Preliminary Authorization Review Checklist below) to ensure all required information has been submitted Design Drawings LDC reviews and if appropriate approves application. Full Pole Loading Appendix 1: Application Requirements, Templates and Structural Analysis Forms provides information to be included on each application form including Professional Engineer Approved Design Drawings and Full Pole Loading Structural Analysis 6 LDC issues quote for LDC advises the proponent whether it will conduct the Power Make-Ready Work make ready work or whether the LDC will allow the proponent to conduct the work LDC (if completing the make-ready work) provides a layout for power make-ready and a quote for the apportionment of the actual cost of the make-ready power work as set out in O.Reg. 410/22 Proponent provides Purchase Order or certified cheque as determined by the LDC 7 Advising timing of Some municipalities may require a Road Occupancy construction (with ROP) Permit and have associated timelines and processes that must be adhered to per the BBFA (see row 4 of Table 3). 8 Advising timing of Where a Road Occupancy Permit is not required, the construction (without ROP, Proponent notifies the municipality directly prior to work note that #7 would not commencement within the established PT apply in this instance) Page 15 August 2022 Building Broadband Faster in Ontario ActivityProcess Details 9 Completion of Make- The Proponent and LDC negotiate coordination of any Ready Work power and telecom make-ready work, including planning any necessary outages. See the Section on One-Touch Make-Ready below. 10 LDC issues authorization LDC issues authorization via BOW or other agreed upon means. 11 Wireline attachments The Proponent coordinates with other ISPs to conduct any other telecom make-ready work at this time as the Proponent installs its attachment with the same crews 12 As-built drawings The Proponent submitted to LDC drawings to an LDC including an acceptable Record of Inspection form. Appendix 1: Application Requirements, Templates and Forms provides a template Record of Inspection form. The connection of any required bonding of the communication strand should be requested at this time and the LDC may provide a separate quote and obtain a purchase order (PO) for this work as a separate project from the application process 13 LDC conducts post-build The LDC conducts any post-build inspection. The LDC inspection may recover actual costs of post-build inspection from the Proponent. 14 Authorization closed LDC invoices Proponent based on actual costs once any outstanding issues discovered in the inspections are resolved O.Reg. 410/22 establishes the PTs that an LDC must adhere to in the absence of an alternative agreement between an LDC and a Proponent. The timelines stipulated in O. Reg. 410/22 begin once the LDC has received notice from the P system is required for the purpose of a designated broadband project and end once the LDC provides authorization to attach. Table 2 sets out suggested, non-binding PTs for each recommended step provided for in Table 1. Note that under O. Reg. 410/22, LDCs are required to complete a wireline pole attachment request no later than the time specified in the regulation discretion to agree upon and enter into a contract for an alternative timeframe. Page 16 August 2022 Building Broadband Faster in Ontario Table 2: Performance Timelines Aerial Route on LDC-Owned Poles 9F 1 Activity Performance Timeline (Business Days) Up to 29 60-200 30-59 poles 2 poles poles 34 1 Determination of possible route N/A 2 Field inspection/survey 5 10 20 3 Professional Engineer approved design drawings Structural analysis Telecom attachment Any power make-ready work 35 40 60 4 Determination of sequencing of make-ready work Triage of power make-ready work Determine requirements needed to accommodate make-ready works 5 Authorization application approval Authorization application Form Professional Engineer Approved Design Drawings Full Pole Loading Structural Analysis 6 LDC issues quote for power make- 15 20 40 ready In the instances where there is no make-ready and the permit can be issued at this point, a buffer of 5 business days may be added to this step to issue the permit (as step 9 would no longer apply) 7 Advising timing of construction (in 5 (in 5 (in 5 (in advance instances where ROP is required) advance of advance of of start date) start date) start date) 1 PT provided in the first four activities (determination of possible route; field inspection/survey; P.Eng. approved design drawings; and determination of make-ready work) are only intended to apply to LDCs (i.e. in instances where they choose to conduct this work for owner-developed designs or if they choose to accompany the Proponent for the field inspection/survey). 2 Applications submitted for more than 200 poles in one submission may be subject to negotiation and discussion of timelines to ensure feasibility. 3 LDCs should document whether they will opt in or out of participating in the field inspection/survey within 5 business days. 4 LDCs should document within 5 business days whether they will opt in or out of participating in the field survey. Page 17 August 2022 Building Broadband Faster in Ontario 1 ActivityPerformance Timeline (Business Days) Up to 29 60-200 30-59 poles 2 poles poles 8 Advising timing of construction 5 5 5 (where ROP is not required) 9 Completion of make-ready work Simple 25 Simple 30 Simple 35 Complex 40 Complex 60 Complex 80 10 LDC issues authorization 5 5 5 11 Wireline attachments Subject to permit validity timelines as 12 As-built drawings submitted to LDC stipulated by the LDC 13 LDC conducts post-build inspection Within 120 of Within 120 Within 120 receipt of of receipt of of receipt of completion completion completion notification notification notification 14 LDC closes authorization 20 20 20 NOTE: While the above sets out recommended timelines associated with recommended activies in Table 1, O. Reg 410/22 sets out overall timeframe requirements to complete a wireline pole attachment request from after receiving the writen notice from the Proponent. The timelines stipulated in regulation are binding unless the 110 145 215 LDC and proponent enter into an agreement that sets out other timelines. For work involving more than 200 poles, O.Reg. 410/22 establishes an overall timeline to complete this work: 215 days plus 2 days for each additional pole. Material Deficiencies and Performance Timeline Suspensions Timelines may be suspended where an LDC gives notice of a material deficiency in accordance with O.Reg. 410/22. If there are disputes on the nature of a material deficiency and how to resolve it, parties are encouraged to resolve these among themselves in a spirit of collaboration. Where an agreement between the proponent and the LDC cannot be reached, the Proponent may seek dispute resolution support, including an application to the OEB to resolve the matter. Page 18 August 2022 Building Broadband Faster in Ontario IO Preliminary Review Checklist Upon receipt of a new authorization application (generally, though BOW), IO will perform the following cursory review steps: Review the authorization application form and confirm that all information has been filled out completely and accurately Confirm that the required design drawings are included with the authorization application form and appear to comply with the Drawing Requirements Confirm that the required Pole Loading Structural Analysis files are attached If the above criteria are included and complete in the application package, the authorization will be assigned an application number, which will be communicated to the Proponent and LDC for tracking purposes. It will then be forwarded to the LDC for detailed review. One-Touch Make-Ready As part of the AHSIP, this Guideline provides for several mechanisms, processes and tools to expedite access to LDC poles while also ensuring that safety standards are met. This Guideline adopts the One- Touch Make-Ready (OTMR) process as an option whereby Proponents and LDCs should coordinate resources and elect that one crew of resources, rather than multiple crews, undertake the work that is reasonably necessary to prepare poles for new attachments and subsequently attach to the LDC pole. This Guideline adopts as a baseline the Electrical Safety Authority (ESA) definition of make-ready to consist of the practice of rearranging, installing or removing equipment in order to safely accommodate additional infrastructure in or on a supporting structure of a distribution line. The following are the different types of make-ready work that may occur: 1.Telecommunications- Make-Ready Telecom make-ready is all work performed within the Communications Space dealing with telecom attachments. This work primarily involves rearranging or removing existing telecom strand, fibre and other equipment (e.g. splice enclosures, power supplies) in order to: Make space in the Communications Space for the new telecom attachment Fix inadequate separation between existing telecom attachments (but does not include working in the power space of the pole) Fix inadequate ground clearance for existing telecom attachments ISPs are encouraged to proactively work with their host LDCs to accommodate the timely and responsive relocation of telecom assets and infrastructure from poles which the LDC has identified as being in need of replacement or upgrade. 2.Simple Power Make-Ready Simple power make-ready is non-complex work that is performed outside of the Communications Page 19 August 2022 Building Broadband Faster in Ontario Space, including the following: Replace missing copper ground wire on pole Rearrange or shorten transformer conductor dips (e.g., drip loops) encroaching in the Communications Space Tension and move (i.e., raise) the neutral to create required separation from the telecom attachments -ISPs and LDCs should continue to consult electrical safety codes, standards and other documents applicable in the circumstances. 3.Complex Power Make-Ready Complex power make-ready is work that is conducted primarily within the Power Space requiring specialized crews. Some of it is required to correct deficiencies in the power facilities, including: Pole replacement, including transferring existing power attachments to the new pole Reframe top of pole Replace insulators Relocate transformers (that are too low) See Appendix 2: Further Reducing Complex Make-Ready Work for innovative approaches to make ready work. Pre-qualified Contractors for OTMR An LDC may also allow the Proponent to employ pre-qualified contractors to conduct any power make-ready work in addition to its own telecom make-ready work. Other telecom parties within the communication space are encouraged to authorize the Proponent to conduct any Telecom make- ready work on its infrastructure. A Proponent availing itself of the OTMR process should sign a 120-day indemnity clause agreement (see below). LDCs are encouraged to maintain a list of contractors that are pre-qualified to: Operate within the power space; and Operate within both the power space and the communications space. Deploying resources that are qualified to operate in both the power and communications spaces will allow a Proponent to conduct any make-ready work and attachments in a safe, efficient and timely manner. The LDC may mandate reasonable requirements for contractors relating to issues of safety and reliability, such as the use of particular hardware or equipment (e.g., LDC-approved bolts, screws or other parts) with respect to make-ready work. Page 20 August 2022 Building Broadband Faster in Ontario 120-day Indemnity Clause Where an LDC does not use its own authorized persons to conduct power make-ready work, that work may be conducted by persons identified by the Proponent only if: 1.Ontario Regulation 22/04 (Electrical Distribution Safety) made under the Electricity Act, 1998, and, 2.The LDC receives from the proponent an indemnity for any damage or deficiency to the the persons identified by the Proponent per paragraph 1 conducting the work during the period in which the work is being conducted by persons referred to. Further, the indemnity in favour of the LDC must last for at least 120 days after the work is completed. The Proponent is required to indemnify the LDC during the period of time within which the make- ready work is being done as well as for a period of 120 days post completion of this work. This 120- day indemnity periodis expected to take effect post the completion of the make-ready work once the an LDC including a completed Record of Inspection form. This provides the LDC and any existing ISPs attached to the LDC pole time to conduct their own inspections and also provides the Proponent with clarity related to the timelines associated with telecom equipment deployment. LDCs and existing ISPs should notify the Proponent of any damage to their respective infrastructure within the 120-day period following the date on which the Proponent an LDC including a completed Record of Inspection form. The LDC-Proponent contract is anticipated to include provisions that deem that unless a Proponent can demonstrate otherwise, the damage will be assumed to be caused by the Proponent. Further provisions of the contract are anticipated to stipulate that within 30 days of receiving a notice from an LDC or existing ISP, the Proponent should remedy the identified damage at its own expense or attempt to otherwise resolve the matter with the 5 LDC or existing ISP through the formal dispute resolution process 11F Appendix 1: Application Requirements, Templates and Forms provides a template 120-day Indemnity consent agreement. The 120-day indemnity clause could include: The Proponent the authorization The Proponent understands and accepts all risks with respect to its work The Proponent accepts remediation costs with respect to any temporary installations it installs Any damage that occurs to the structure within 120 business days of completion of the Proponenteen caused by the Proponent unless it can demonstrate another cause While the OTMR process allows time for the review of Proponent-proposed designs, authorizations for the AHSIP process must be stamped by a professional engineer, assuming the LDC does not review or challenge engineering but instead conducts an inspection post deployment o The Proponent may either accept the risk of having to redo work if corrections are Page 21 August 2022 Building Broadband Faster in Ontario required or may proactively request pre-deployment or simultaneous inspection by the LDC to confirm what is required with respect to its application o If the Proponent compromises safety, electrical system reliability or acts in a manner that is prohibited by the contract, the Proponent can be revoked by an LDC with written reasons Accessing Buried Routes on Municipal Rights-of-Way This section outlines the BOW Municipal Consent (and Road Occupancy Permit, where required) Application process. The recommended steps and PTs to acquire an approved Municipal Consent and Road Occupancy Permit to access a municipal right-of-way (ROW) are as follows. Where appropriate, binding requirements from the BBFA and One Call Act are mentioned. Table 3: Buried Route on Municipal Rights of Way Activity Process Details 1 Underground Drawings of The Proponent prepares underground drawings of the proposed route proposed route using any data that are in the BOW as well as any other information sources (e.g., Google maps). Appendix 1: Application Requirements, Templates and Forms provides Standard Utility Offsets drawing as well as specific drawing requirements that may be used for municipalities who do not currently have such drawings available. 2 Submissions of preliminary The Proponent submits preliminary drawings to infrastructure - owners via the BOW. IO circulates preliminary drawings (i.e., conducts a mark-up circulation) to all parties that have infrastructure in the ROW (i.e., municipalities, LDCs, Enbridge and other telecoms). Respondents review and advise IO of any conflicts between the proposed running line and their buried assets within the specified time (specified in the PT on Table 4) of receiving the mark-up circulation from the BOW. IO provides revised mark-up circulation to the Proponent. The Proponent uses mark-ups to resolve any conflicts and finalize drawings. 3 Municipal application submitted to A complete application includes: municipality via BOW o Drawings showing the potential route Drawings showing potential route o Application form for Municipal Consent Municipal Consent o Road Occupancy Permit application if required by Road Occupancy Permit if required municipality by municipality Appendix 1: Application Requirements, Templates and Forms provides a template for Municipal Consent that may be used by municipalities who do not currently have such forms available. A municipality may require that an ISP obtain a Road Occupancy Permit. IO reviews application to ensure all required information has been submitted and forward complete application to municipality for approval. Page 22 August 2022 Building Broadband Faster in Ontario ActivityProcess Details 4 Municipality reviews complete Municipality reviews and approves application(s). Based on application and issues Municipal section 10.1 of the BBFA, the municipality has10 days or 15 Consent (with reasonable days to either approve the application or inform the applicant conditions) and Road Occupancy of a material issue or material deficiency. Permit where applicable Where there is a material issue or material deficiency in the application, the timeline stops once a proponent is informed, and restarts at day 1 when and if the application is resubmitted. The municipality engages directly with the Proponent to address any deficiencies in permit application documents. Municipalities that receive these requests through the BOW are required to respond using the BOW unless indicated otherwise by the Minister. 5 Locate request lodged through The Proponent and affected members of Ontario One Call Ontario One Call (after proponent agree on a dedicated locator who will respond to all locate has provided advance notice of the requests by the Proponent in respect of the project except as project to Ontario One Call) it relates to transmission infrastructure in which case the relevant member will respond to the locate request.. Appendix 4 provides more information on the Dedicated Locator Model. Locate requests are to be responded to within the PT set out in the One Call Act. Note that the One Call Act allows for another agreed upon timeframe to be determined between the Proponent and dedicated locator. (and noted in Table 4). 6 Advising timing of construction Some municipalities may require a Road Occupancy Permit and have associated timelines and processes that may be adhered to. The timelines above in respect of 10 days and 15 days would apply to a municipality for a Road Occupancy Permit. Where a Road Occupancy Permit is not required, the Proponent notifies the municipality directly prior to work commencement within the established PT. 7 ISP performs construction followed The Proponent and municipality work together to resolve any by restoration of the ROW conflicts where existing facilities are not located as shown in the mark-up or locates. The Proponent performs the construction and restores surfaces, unless the municipality has indicated otherwise, within a reasonable time determined by the municipality. 8 Notice of work completion and As- The ISP submits to the BOW a Notice of Work Completion and built drawings submitted to As-Built drawing detailing any amendments from an initial municipality via BOW plan. The BOW forwards the Notice of Work Completion and As- Built drawing to the municipality. Appendix 1: Application Requirements, Templates and Forms provides a template Notice of Work Completion and As-Built drawing that municipalities may use. 9 Municipality inspection any The municipality may inspect restoration work and follows up restoration work with the Proponent for any outstanding issues. Page 23 August 2022 Building Broadband Faster in Ontario Table 4: Performance Timelines for Buried Route on Municipal Rights of Way 12F Activity Performance Timeline (Business Days) Up to 30 km of ground 30 km + of ground 1 Underground Drawings of Proponent with timelines set out in Project Agreement. proposed route 2 If requested, owners of buried assets review and respond to submissions of preliminary 20 20 -up in BOW 3 Municipal application submitted Proponent with timelines set out in Project Agreement. to municipality via BOW 4 Municipality reviews complete application and issues Municipal 10 (for each respective 15 (for each respective Consent (with reasonable approval) approval) conditions) and Road Occupancy Permit where applicable 5 Responding to locate request lodged through Ontario One Call 10 (unless otherwise agreed 10 (unless otherwise agreed For Dedicated Locator Model to by the parties) to by the parties) (see Appendix 4 for explanation) 6 6 Advising timing of construction 5 (in advance of start date) 5 (in advance of start date) 7 ISP performs construction Negotiated with municipality. Proponent with timelines set out followed by restoration of the in Project Agreement. ROW 8 Notice of work completion and As-built drawings submitted to 15 20 municipality via BOW 9 Municipality inspection any As negotiated with municipality restoration work Data Requests through the Broadband One Window Access to up-to-date utility infrastructure data is important so broadband project stakeholders can proactively plan and organize their work using better data on co-located infrastructure, supporting timely decision making, planning and implementation. Section 20.1 of the BBFA allows the Minster (or delegate) to make requests for utility infrastructure data related to designated broadband projects. The following persons or entities that own 6 Some municipalities may have shorter timelines for notice of work to issue a Road Occupancy Permit, Successful Proponents may adhere to municipality timelines instead of PT. Where a Road Occupancy Permit is not required, the Successful Proponent notifies the municipality directly within 5 days prior to work commencement. Page 24 August 2022 Building Broadband Faster in Ontario infrastructure are required to respond within 15 business days of receiving a request for utility infrastructure data concerning utility infrastructure that the person or entity owns or operates within 10 metres of a designated broadband project, Every municipality in Ontario Hydro One Inc. Ontario Power Generation Inc. Every gas distributor and gas transmitter Every electricity distribution system operator Every entity regulated under the Oil, Gas and Salt Resources Act Every person or entity that owns or operates infrastructure that crosses a public right of way or is in the vicinity of a public right of way. Such requests may only be used to enable construction of designated broadband projects. Requests and responses would generally be done through the BOW. For the purposes of the BBFA, data concerning utility infrastructure includes, a.records of the utility infrastructure and associated rights of way, b.records of communications and agreements related to the utility infrastructure, c.data related to the location for all utility infrastructure that may be affected by a proposed excavation related to a designated broadband project, and d.any other information the Minister considers necessary for the purposes of this Act Accessing Provincial Highways This section outlines the MTO) general Public Service Commitment (PSC) of 35 days. A Proponent will require an Encroachment Permit for any installation or works upon, under or within the limits of a Provincial Highway ROW placed by someone other than MTO. Management System, Proponents must notify BOW of permit application such that the BOW can be used to Further information on MTO requirements is set out in Appendix 5: Supplemental Ministry of Transportation Requirements. Relevant information is also in Appendix 1: Application Requirements, Templates and Forms, which provides a template Notice of Work Completion and As-Built drawing that municipalities may use. 2.3 Technical Assistance Team (TAT) A Technical Assistance Team (TAT) has been established and is available to support ISPs, LDCs and municipalities. The TAT may: 1.Provide technical assistance, negotiation support and quality assurance to various permit and authorization applicants. 2.Provide extra support for those smaller municipalities and LDCs who may struggle to meet the demands of the AHSIP. 3.Work with Proponents, LDCs, municipalities and other parties involved in the deployment of broadband to reduce barriers for designated broadband projects. Page 25 August 2022 Building Broadband Faster in Ontario The TAT may also: 1.Provide informal mediation support in mitigating and managing conflicts, supporting collaborative dialogue between parties. 2.Serve a quality assurance and application support function to reduce errors and missing information in applications for authorizations and permits. 3.Offer a technical capacity to help interpret standards, for example supporting ISPs looking to identify feasible new means and methods to accelerate broadband deployment within the regulated safety framework. To get in touch with the TAT, parties may utilize the Case Management function in BOW or send an email to TAT@infrastructureontario.ca. 2.4 Resolving Disputes The Guideline contemplates and recommends that parties will collaborate to resolve disputes amongst themselves in a spirit of cooperation, as the deployment of broadband infrastructure is a shared responsibility. Parties are expected to use the Guideline to understand their roles and obligations in order to minimize disagreements and prevent disputes from escalating. Where a resolution cannot be reached, informal disputes may be referred to IO for assistance in finding a resolution parties can agree upon. Parties seeking to make use of mediation support may adopt the use of BOW to ensure IO has sufficient and detailed project information necessary to provide assistance in the dispute. Parties may choose to escalate disputes to a formal dispute resolution process. Parties are expected to use such options available to them as a last resort. Page 26 August 2022 Building Broadband Faster in Ontario Appendix 1: Application Requirements, Templates and Forms Application Requirements and Guidance Documents This section includes reference guidance for: 1.As-Built Drawings and Records 2.Drawing Requirements 3.P.Eng. Design Drawings Requirements and Structural Analysis 4.Standard Utility Offsets Sample Template and Forms This section includes the following sample templates and forms: 5.Sample One-Touch Make-Ready Agreement 6.Sample Application for Aerial Attachment 7.Sample Materially Insignificant Declaration 8.Sample Certificate of Deviation 9.Broadband One Window Record of Municipal Access Agreements 10.Sample Application for Municipal Consent 11.Sample Application for Road Occupancy 12.Sample Notice of Completion 13.Sample Record of Inspection Form Page 27 August 2022 Building Broadband Faster in Ontario As-Built Drawings and Records GENERAL Municipal, regulatory and other approving authorities often call upon Proponents (and their engineering consultants) to provide records of completed works. The purpose of this Guideline is to provide guidance for the preparation of record drawings or documents, as well as the preparation of as-built drawings or documents. The records, documents and as-built drawings should be supplied to the LDC or Municipality within the PT stipulated in the Guideline. As a minimum, the drawings / documents should include, but are not limited to: Any offset dimensions for above grade installed facilities from the specified locations including poles, down guys, pedestals, fibre-optic splice closures , attachment heights; Any offset dimensions for below grade installed facilities from the specified locations, including but not limited to trenches, subsurface chambers, subsurface boxes and vaults; All references to pictures taken; Any changes to bonding or grounding; Any new additional items installed that were not on the original design drawings; Any items not installed that were not on the original design drawings; and, Any materials that were substituted from the materials on the original design drawings. The Professional Engineers Ontario (PEO) has published a document titled Preparing As-Built and Record Documents, which provides the distinction between As-Built and Record information. These are summarized below. Records Record documents are prepared based on information that was observed by a practitioner or documents and is satisfied that they are accurate, the practitioner must seal the documents. For should be removed. Practitioners preparing record documents must apply their seal. As-Built As-built documents are prepared based on information gathered during construction or fabrication by someone other than a practitioner or someone under their supervision. Often, the information is provided by the contractor in the form of red-line mark-ups of the design drawings. If a practitioner then proceeds to revise the design documents to incorporate the red-line mark-- not sealed. As-built documents should removed when preparing as-built documents. Proponents may also . Page 28 August 2022 Building Broadband Faster in Ontario AERIAL DRAWINGS Once the new plant has been installed or the modifications to an existing attachment have been completed (regardless of whether Standard Designs, or an Approved Plan were used), the construction should be inspected and approved in accordance with the following references: Ontario Regulation 22/04; ESA Technical Guidelines for Inspection and Approval of Construction; and ESA Guideline for Third Party Attachments A Professional Engineer, ESA or a Competent and/or Qualified Person identified in the Local and a Certificate of Construction. For telecommunication plant installations, the LDC could complete the construction inspection themselves, have the Proponent do it, or both. It is dependent upon the territory and the LDC involved. Typically, the inspector (note: this is not an ESA inspector) performs a post construction inspection since pole line installations are visibly verifiable after construction. The exceptions are the installation of anchors and ground rods / plates which are buried and not visibly verifiable after construction. It is advisable to observe these before they are buried or the red lines from the construction contractor will need to be relied upon. Issued for Construction drawings, work instructions assembled from Standard Designs, or a separate document (for example). Any unacceptable deviations should be noted on the Record of Inspection for resolution by the appropriate party. Once the unacceptable deviations have been remedied, the Record of Inspection can be finalized, signed and dated by the Professional Engineer, ESA or a Competent and/or Qualified Person, and a Certificate of Construction can be completed. The Certificate of Construction can be a separate document or it can be a stamp or signature added to the Record of Inspection and/or construction drawings. It should include the following information: name and signature of the inspecting Professional Engineer, ESA representative or Competent and/or Qualified Person; name of the LDC; and, confirmation that the construction meets the plan, work instruction, or Standard Design; and date of certification. The Record of Inspection and Certificate of Construction are to be sent to the LDC who must retain them in the event of an ESA audit. UNDERGROUND DRAWINGS For buried telecommunications installations, any necessary design modifications and field changes made by the Proponent or requested by the road authority or municipality during construction are to be included. It is important to predetermine the level of post construction deliverable that is required, as this will impact the level of inspection that is required. For buried installations, after the construction has been Page 29 August 2022 Building Broadband Faster in Ontario completed and most items are concealed (except pedestals for example) inspection accuracy will be limited. During construction inspection will provide the best scenario for accuracy. construction contractor, the construction inspector, or both. This information is then added to the original IFC drawings and updated to the final version. Refer back to the GENERAL section of this document to determine what the final version of drawing is called (Record Drawing vs. As-Built Drawing). The information changes from the field returns that are placed on the final drawing are more easily identified with a cloud around the change, along with a drawing version or issuance number in a triangle beside the cloud. Both the field returns and the final drawing are to be retained by the Proponent as well as copies sent to the approving authorities that permitted the construction. Page 30 August 2022 Building Broadband Faster in Ontario Drawing Requirements GENERAL This section contains guideline information only to assist Proponents / ISPs and governing/approving authorities of rights-of-way such as municipalities with the preparation of drawings that will assist in the permitting process. These guidelines are not prescriptive or binding, rather they provide good practice for drawing preparation. This Guideline, along with the other appropriate standards form the basis for complete submissions. Proponents should confirm if the minimum drawing requirements are outlined within the LDC Occupancy Agreement or within the Municipal Consent agreement. In 2002, the ASCE published the ASCE 38- ity of utility location information in design plans. The standard defines SUE requirements and sets out guidance for the collection and depiction of subsurface utility information. ASCE 38-02 sets out guidelines for how to qualify the accuracy of mapping existing infrastructure and relay information to a drawing. All parties submitting drawings of buried infrastructure should follow the requirements outlined in the American Society of Civil Engineers (ASCE) 38-02, ASCE 75 or CSA S250 for all submitted information to the BOW. The ASCE 38-02, ASCE 75 is generally two-dimensional data focused and CSA S250 is a more modern quality standard which reflects modern technical developments to specify accuracy in three-dimensional data collection. BASIC DRAWING REQUIREMENTS The basic requirements apply to all drawings. a.Title block (name & address of Proponent, date, north point, drawing/project number, location of project) b.Name & phone number of the Project Manager for the specific application c.Language: English/French as appropriate d.Scale & Dimensions: Metric e.Scale Size: (e.g., 1:1000, 1: 500, 1: 250) f.Legend of symbols g.Key Map h.Certified standards that have been applied i.Street names: clearly indicated PROJECT SPECIFIC DRAWING ORIENTATION REQUIREMENTS The orientation requirements apply to all drawings. a.North Point b.Key Map c.Street names: clearly indicated d.Sidewalks, driveways, curbs, trees, buildings, bridges, rivers, railroads, other utilities if they add clarity to specific issues e.Lot lines and/or buildings, and house numbers f.Horizontal offset measurements from proposed facilities to existing infrastructure (ie poles, buildings, other utilities, traffic, street lighting, signs, bridges etc.) and above grade elements that may be in conflict (e.g., trees, shrubs, pedestals, street lights, bus shelters etc.) Page 31 August 2022 Building Broadband Faster in Ontario PROJECT SPECIFIC DRAWING REQUIREMENTS - AERIAL The project specific requirements apply for every segment proposed on the drawings as they apply to aerial drawings. These sheets contain the specific construction details required for the approving authority (e.g., municipality) to grant permit and for the Proponent (or their contractors) to build. The minimum recommended content to be contained in the drawing area are described below. North Arrow Sidewalks where applicable Legend Mature tree dripline where applicable Scale (or NTS if not to scale) Location of above grade structures Street Names Location and depth of ditches Property Addresses Location and type of all existing facilities Building Numbers Location and type of all proposed facilities 911 Address if applicable Easements as applicable Lot number Property lines Concession Number Guard Rails City, Town or Township Fencing Edge of Roadway, pavement and curbs River features Horizontal and vertical clearances Bridges Notes: a.Sidewalks, driveways, trees, buildings, bridges, rivers, railroads, other utilities to be included if they add clarity to specific issues b.Clearly indicated poles and strands and their ownership for aerial designs c.Proposed cable and Support Strands clearly indicated with heavier line style d.Proposed cable to be over-lashed to existing support strand and indicate owner of that support strand e.Indicate which side of the pole the wire is to be attached f.Slack storage & splice can locations g.Electrical bonding locations h.Proposed ground rods i.Dips and/or risers j.Ducts, guards, and/or concrete work on poles for dips and/or risers k.Cable dip/riser details l.Proposed and existing Proponent anchoring m.Make ready work anticipated by the Proponent -party Attachments n.Railroad, major highway, & river crossing engineering details & associated profiles o.Pole height contact detail (by drawing or table) indicating dimensions above grade for all existing telecommunications / CATV contacts by name, streetlight contacts, lowest Hydro contacts (neutral, secondary, primary, transformers, unprotected Hydro riser/dips) for both new and existing support strands. p.Horizontal offset measurements for proposed pole contact close construction to buildings, other non-Owner overhead systems (e.g., traffic, street lighting, signs), and/or bridges. q.Wiring, wire routing, and Attachment methods to the pole. r.Caution notes that impact the safe installation of the facilities s.Clear indication of road names Page 32 August 2022 Building Broadband Faster in Ontario PROJECT SPECIFIC DRAWING PROVISIONS - UNDERGROUND The project specific provisions apply for every segment proposed on the drawings as they apply to buried drawings. These sheets contain the specific construction details needed for the approving authority (e.g., municipality) to make a determination of granting a permit and for the Proponent (or their contractors) to build. The minimum recommended content to be contained in the drawing area are described below. North Arrow Sidewalks where applicable Legend Mature tree dripline where applicable Scale (or NTS if not to scale) Location of subsurface structures Street Names Location and depth of ditches Property Addresses Location and type of all existing facilities Building Numbers Location and type of all proposed facilities 911 Address if applicable Details of proposed road crossing profiles Lot number Property lines Concession Number Easements as applicable City, Town or Township Guard Rails Edge of Roadway, pavement and curbs Fencing Roadway crossings as applicable Horizontal and vertical clearances Depth of cover Joint trench profile, as applicable Bridges River features Notes: a.Railroad, major highway, & river crossing engineering details & associated profiles should be explicit. b.Construction notes should detail the size, location and types of conduits, vaults, cables/fibre or other facilities. c.The method of construction (drilling, boring, ploughing, other) should be provided. d.Profile view of the buried facilities that displays the depth of installation relative to grade and its position within the trench (trench and road crossing profiles) for all road types. e.Caution notes that impact the safe installation of the facilities are to be included. f.A plan view showing proposed running lines in relation to the streets, curbs, driveways, sidewalks and property lines. g.Profiles of the running line at crossing locations or as otherwise dictated by the Approving Authority for permit acquisition. h.Representation of new (bold) and existing (normal line weight) Proponent cables and duct. 1)Text labeling the size (diameter) of all existing and new distribution cables shown on the drawing within the Construction Notes block. i. j. completed. This information includes (but is not limited to) where to install cable / conduit, vaults, and pits and the proposed method of construction for example. k.should be sequential throughout the entire project design drawing. a.Arbs at match lines from drawing to drawing should be the same numeric value. b.Each page requires beginning and ending arbs to show the construction identified on the page. c.Where possible create match line at a permanent landmark (i.e. utility pole, pedestal, lot line). Page 33 August 2022 Building Broadband Faster in Ontario l.All risers to aerial drawings should identify associated drawings by their designated drawing number. m.Construction notes must be specific to the work activity identified in the limits of each individual page as noted by the beginning and ending arbs. If there is an ADDITIONAL NOTES Block, it must contain at a minimum the following mandatory notes as required by the Proponent: DRAWINGS ARE NOT TO SCALE. THE CONTRACTOR SHOULD VERIFY ALL DIMENSIONS ON SITE AND REPORT ANY DISCREPANCIES TO THE ORIGINATOR BEFORE COMMENCING THE WORK. THE CONTRACTOR MUSTBE FAMILIAR WITH THIS COMPLETE PACKAGE, INCLUSIVE OF ALL EXHIBITS PRIOR TO COMMENCING WORK. n.Details for any equipment to be installed are to be included only on the page where it is represented in the plan view. o.All pedestals should have an inset on the drawing showing both the dimensions of the vault and above grade portions. p.When required by the approving authority (e.g., municipality), include tree canopy dimensions and tree protection details on the page where it is represented in the plan view. q.For underground projects, locations of vaults are to be shown relative to curbs or other fixed monuments. r.A full Bill of Material should be included if required from the approving authorities (e.g., municipalities). MULTI-SHEET PROVISIONS All sheets of multi-sheet drawings should be of the same type within a specific project. a.All information sheets (Schedules, Exhibits) to be identified by alphabetical designation in the title block as A, B, C and so on. b.All drawing sheet numbering should include the drawing number and total number of uniform for all related sheets. c.The drawing area indicating the proposed construction should be oriented such that North points to the top of sheet by an industry accepted North Arrow symbol. d.Where projects have both aerial and buried requirements, aerial portions and buried portions should be on separate design drawings, each following their design requirements. e.Continuation notes (where the break occurs to be continued on a different page) should be clearly indicated. TITLE BLOCK PROVISIONS The title block should contain the minimum information stated below. a.Key map b.Legend c.Proponent Logo d.Revision Information e.Design Firm Logo, Address, Phone Number (if a Design Firm is used) f.Project Number g.Project Data: Project Type, Project Name, Scale, Date, Drawing Number and the sheet number of the total number included Page 34 August 2022 Building Broadband Faster in Ontario COVER SHEET The first sheet of a drawing set should a.Proponent logo and applicable office location b.Project Name as provided by Proponent c.Project Location, including street and city reference d.Project Type (e.g., Buried Fibre Optic Installation) e.Proponent Project Number f.Design Firm Project Number g.Drawing List (use full titles; e.g.., h.Design firm logo, address, phone number i.Drawing date to match the latest revision date; positioned at bottom centre of page under Design Firm logo j.Map of sheets, outlining the sheet numbers on a map k.Initial date of drawing creation Bottom of Page: l.Block with Proponent contact for approving authority (e.g., municipality) information m.Block with Proponent Planning contact information n.Block with approving authority (e.g., municipality) contact information o.Number of page designation required (alphabetical or numerical or both) p.Revision block showing all changes; identify change and drawing page number and date q.Permit Kilometers block showing totals for the project SPECIALTY PERMITS Specialty permits may be required based on the route selected and whether the proposed running line for the facilities falls within the jurisdiction of the governing authority (e.g., municipality). The Proponent will be required to contact or access published materials in order to determine any specific drawing requirements for each type of permit. SAMPLE DRAWINGS Sample drawings are shown below for a typical telecommunications installation. Page 35 August 2022 Building Broadband Faster in Ontario Page 36 August 2022 Building Broadband Faster in Ontario Page 37 August 2022 Building Broadband Faster in Ontario Page 38 August 2022 Building Broadband Faster in Ontario Page 39 August 2022 Building Broadband Faster in Ontario Page 40 August 2022 Building Broadband Faster in Ontario P.Eng. Design Drawings, Structural Analysis and Design Provisions GENERAL This document, relating to the design and construction of telecommunications facilities either in intended to be used in conjunction with the latest issuances of Ontario Reg. 22/04, the Electrical Safety Authority (ESA) Bulletins and requirements, CSA Standards 22.3 No.1 (Overhead Systems) and CSA Standards 22.3 No. 7 (Underground Systems), and the Occupational Health and Safety Act (OHSA). The Proponent is responsible for compliance with all rules and applicable municipal, provincial, or federal laws, codes, and regulations. In all situations, it is the responsibility of the Proponent to be familiar with and adhere to the OHSA, CSA standards during installation, maintenance, and related activities involving their facilities attached to any LDCs facilities. OVERVIEW Aerial The Proponent and that all of the power lines attached to the poles should be presumed energized at all times. All persons, including the Proponent reasonable precautions when working on or near electric utility poles and/or near high-voltage lines. Where Federal and Provincial regulations directly address construction activity in the vicinity of overhead electric lines, and violators are subject to criminal penalties and civil liabilities, these laws apply to employers, contractors, owners and any other parties or persons responsible for or engaged in construction activities. The Distribution Pole includes: a) Pole-Top Zone b) The Electrical Supply Zone or Supply Space c) Neutral Zone or Clearance Zone d) Communications Space The Pole-Top Zone is the pole space located at the top of the pole above the energized portion of the pole. The electrical supply zone or supply space is reserved for electrical supply facilities. Most supply space wiring consists of uninsulated conductors. The supply space may include separate facilities operating at different voltages; for safety reasons, typically the highest voltages are located uppermost on the pole. st electrical supply conductor or equipment and the highest communication cables or equipment. The communications space is the lower portion of pole containing telecommunications attachments, and other communications cables. Underground All proposed buried telecommunications facilities must be designed and installed in compliance with local, provincial, and national standards. The running lines for cable must comply with the approved offsets defined by the ESA (Regulation 22/04) governing road and municipal authority. Additional Page 41 August 2022 Building Broadband Faster in Ontario approvals may also be required for access to other rights-of-way including creek or waterway crossings, or railway crossings and facilities must be designed and installed in compliance with the requirements of the respective governing authority (e.g., municipality). DESIGN, ENGINEERING AND CONSTRUCTION PROVISIONS Design Considerations - Aerial 1.The design should be designed to meet CSA 22.3 No. 1. 2.Telecommunication attachments should be installed as high as permissible within the Communication Space on the pole while respecting established positions. 3.Where there are no previous attachments on the pole, the first attachment should typically be placed at the highest position that complies with the minimum clearance, separation and spacing (clearance) requirements specified by CSA 22.3 No. 1 specifications, as amended from time to time, and the standards of the LDC. In such cases, subsequent attachments should be made at the next highest position while maintaining minimum required clearances from the ground, supply and other communication facilities. 4.If a pre-existing violation is identified, new attachments can be installed only if the new attachments can meet CSA 22.3 No. 1 specifications, CSA C22.3 No. 5.1, clearance requirements, or the existing attachments are adjusted to provide adequate clearance. 5.For attachments proposed on LDC poles located on private property, prior permission must be obtained from the property owners. An LDC assumes no responsibility for securing any permission that may be required, and the Proponents should not assume that permission exists based solely 6.An LDC will not obtain or negotiate rights-of-way for the benefit of a Proponent and no guarantee is given by an LDC of permission, from property owners, municipalities or others. Proponents should in all cases be solely responsible for obtaining consent, where necessary, from landowners and governmental entities involved. Construction Considerations - Aerial 1.Communications cables are typically designed for installation on the same side of poles (typically should be installed on the street side of poles. 2.Communications cables should be designed for installation within the communication space as Standards. 3.The Proponent must ground and bond its messenger in accordance with requirements of the CSA 22.3 No. 1 specifications and the OHSA, as amended from time-to-time. Only LDC and its approved contractors are authorized to bond the telecom bonding wire to the LDC neutral conductor. The Proponent should leave on the pole a coil of bonding wire of sufficient length to allow LDC or its contractor to uncoil the wire and make the final bonding connection to the LDC neutral conductor. 4.Communication cables should be identified by tagging every cable at every pole. Existing untagged cables should be identified at every pole during normal maintenance. Untagged cables may be treated as unauthorized attachments. Page 42 August 2022 Building Broadband Faster in Ontario 5.The Proponent is responsible for coordinating adjustments of existing attachments with appropriate third parties; prior permission to adjust existing cable facilities between any new Proponent and any existing attacher should occur before any adjustments are made. 6.Horizontal or vertical extension arms should not be used by the Proponent to achieve required vertical clearances and/or horizontal separation. 7.The Proponent should avoid 3rd party cable risers on three-phase primary cable riser poles, or poles with pole-top switches. 8.Only one communication U-Guard is allowed per pole. 9.Overlashing should be permitted only on cable attachments and telecommunications attachments. The owner of the cable supporting the overlashed installation is responsible for maintaining both the supporting cable and the overlashed cable in compliance with CSA 22.3 No.1. 10.Overlashing to a Proponent as other communication installations, including post-installation inspection and pole loading. The Proponent may apply for a materially insignificant attachment if the results support the submission of a declaration. 11.Make-Ready work should be performed before any proposed overlashing will be performed. 12.The communications grounding system should be on the opposite side of the pole from LDC ground wire with the grounds connected together at the base of the pole. 13.All guying should be considered as part of the structure, with a design/installation consisting of proper tension to support the attachment(s). Guying locations are typically installed at Proponent dead-ended facilities, line deflections and/or when a LDC guy is present. Guying adds stability to a pole structure, with one end of the cable secured to the pole structure, and the other anchored to the ground at a distance from the pole structure's base. 14.Each company should independently guy and anchor its respective facilities. Guying is required for third-party attachments in all cases where such facilities add an unbalanced tension load to the pole. 15.-Installation Inspection review. Communication cables must be properly guyed and anchored before tensioning. Proponent must install separate guying and anchoring devices to secure their cables. The Proponent is responsible for ensuring that communication cables are independently guyed and anchored. 16.. 17.The Proponent should coordinate with the LDC for all vegetation trimming necessary on or around its attachments, both during and after installation. The LDC may or may not provide any vegetation trimming services for communication facilities. Design Considerations Underground The design should be designed to meet CSA 22.3 No. 7. The telecommunication plant should adhere to (but not limited to) the following to satisfy client, Right of Way authority and applicable specifications requirements; minimum depths of cover; minimum separation from other infrastructure or objects; grounding and bonding; and, joint trenching design where applicable. Construction Considerations Underground The Proponent should ensure that a Road Occupancy Permit (ROP) and/or Municipal Consent (MC) is obtained prior to commencing any activities in the ROW. All conditions of the ROP and any conditions required by the Municipal Access Agreement (MAA) should be adhered to. Page 43 August 2022 Building Broadband Faster in Ontario Before commencing the work, the Proponentshould obtain locates to inform themselves of the location of all existing services and infrastructure that may be impacted by their installation activities. AERIAL DRAWINGS For submissions based on approved standard designs developed the Proponent, the Proponent will need to supply information to the LDC to ascertain that the proposed attachment is in accordance with the approved standard designs. After review and approval by the owner the permission is granted to proceed with construction. These submissions need only to be prepared by a competent person, as defined by the LDC. For submission based on the Proponent providing the work plans and wok instructions assembled by a P.Eng, the LDC will grant permission to proceed after a review of the design. The P.Eng stamped drawings are to be prepared using industry applicable software that has been approved for use by the LDC. The outputs of the software should include, for each affected pole, the relevant information for each of the items below: Location Analysis Summary Design Properties Load Case Properties Loading Pole Strength Pole Static Analysis Wire End Points and Wires Downguys and Anchors Cross Arms Insulators and other Equipment (e.g., Transformers, Streetlight Arms etc.) Strength Case Appendix Load Case Appendix All drawings should conform to the drawing provisions noted above. A pole profile is required for each affected pole indicating existing and proposed attachments. See Figure 1. The ESA Guideline for Third Party Attachments can be referred to for additional information. Page 44 August 2022 Building Broadband Faster in Ontario CźŭǒƩĻ Њʹ {ğƒƦƌĻ tƚƌĻ tƩƚŅźƌĻ The drawings should include the seal of the responsible P.Eng, as well as a signed Certificate of Approval (COA). See Figure 2. Page 45 August 2022 Building Broadband Faster in Ontario CźŭǒƩĻ Ћʹ t͵9Ɠŭ {ƷğƒƦ 9ǣğƒƦƌĻ The drawings should also include: Key Map Constructor installation requirements Constructor documentation requirements Aerial construction information Summary of buried and aerial permit kilometers Distribution of pole ownership quantities A Make-Ready summary, by attachment owner Page 46 August 2022 Building Broadband Faster in Ontario Aerial typical details Design data summary tables indicating: o Vertical separations at each pole o Ground clearance at each span o In-span clearances between supply and communications cables o Estimated ruling span sag and tension o Hydro and communication guy & anchor data used o Loading results Proposed down guy and anchor summary Bill of Materials Page 47 August 2022 Building Broadband Faster in Ontario Standard Utility Offsets GENERAL This document contains guideline information only to assist ISPs and Governing Authorities with the preparation of drawings that will assist in the permitting process. These guidelines are not prescriptive or binding, rather provide good practice for drawing preparation. This Guideline, along with the other appropriate standards form the basis for complete submissions. Proponents should confirm if the minimum drawing requirements are outlined within the LDC Occupancy Agreement or within the Municipal Consent agreement. STANDARD UTILITY OFFSET DRAWINGS The basic requirements that are stated in Basic Drawing Requirements section above should apply to any utility offset drawings prepared. SAMPLE DRAWING A sample drawing is shown below for a typical installation. Page 48 August 2022 Building Broadband Faster in Ontario Sample One-Touch Make-Ready Sample Agreement The sample agreement provided below is intended to serve as a sample only, users should consult legal counsel to ensure the agreement is adapted to their specific needs and circumstance. This Agreement is made as of ___________ ___, _____: BETWEEN: \[Local Distribution Company\], a _______________ licensed by the Ontario Energy Board under Part V of the Ontario Energy Board Act LDC AND: \[Proponent\], a _______________ incorporated under the laws of _______________ Proponent WHEREAS: A.The Proponent is carrying out the construction of broadband network infrastructure (the Project Ontario Connects: Accelerated High Speed Internet Program. B.The Project is a Designated Broadband Project under \[The Building Broadband Faster Act Guideline\] Guideline C.On the date hereof, the LDC has granted the Proponent Permit broadband network infrastructure to the LDCs support structure(s), as described in further detail Attachment D.Pursuant to the one-touch make-ready process set out in Section \[2\] of the Guideline, the LDC has advised the Proponent that the LDC is unable to undertake and complete the power and telecom make-equired in connection with the Make-Ready Work set out in the Guideline. E.In order to expedite completion of the Attachment, the Proponent desires to undertake and complete the Make-Ready Work at its own cost and risk. F.Pursuant to Section 2 of the Guideline, as a condition to undertaking and completing the Make- Ready Work at its own cost and risk, the Proponent must enter into this Agreement with the LDC. NOW THEREFORE, in consideration of the mutual covenants and agreements of the parties hereinafter contained and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1.The Proponent acknowledges and hereby agrees that the LDC has, in the context of issuing the Permit, reviewed whether sufficient spare capacity is available on the structure(s) to accommodate the Attachment but the LDC will not conduct a pre-work inspection for Page 49 August 2022 Building Broadband Faster in Ontario compliance of the structure(s) with construction standards and/or health and safety risks for workers or the public. 2.The Proponent further acknowledges and agrees that the LDC is relying on the information and assessment provided by the Proponent with respect to any structural or other issues with the structure(s) which are inconsistent with applicable construction standards. 3.The LDC hereby authorizes the Proponent to undertake and complete the Make-Ready Work in accordance with this Agreement and the applicable requirements of the Guideline and the Permit. 4.If, as of the date hereof, the LDC has provided the Proponent in writing a list of contractors pre- qualified by the LDC to carry out the Make-Ready Work, the Proponent must select a contractor from such list to carry out the Make-Ready Work. Otherwise the Proponent may propose a should not be unreasonably withheld, conditioned or delayed. 5.The Proponent may proceed with its Attachment prior to the completion of the Make-Ready Work if: a.the Proponent has reviewed any structural or other issues with the structure(s) which are P. Eng.Proponent has certified that the Attachment can nevertheless proceed in a safe manner, in compliance with applicable law; b.a P. Eng. of or for the Proponent has provided to the LDC a signed request and declaration in the form attached as Sample Materially Insignificant Declaration to the Guideline (Appendix 1) stating that the the meaning given to such term in the Electrical Safety Authority guidelines), and the LDC has confirmed to the Proponent in writing that the LDC deems the Attachment to The LDC must review and respond to the request and declaration described in Section 5.b above within the performance time period specified in the Guideline. 6.The Proponent acknowledges that the structure(s) will be deemed to be under its control during the performance of the Make-Ready Work for the purposes of compliance with Electrical Safety Authority requirements and guidelines and health and safety obligations arising from the Canada Labour Code and its regulations. 7.In the event that the Attachment cannot be safely performed until Make-Ready Work can be permanently completed, the Proponent may apply to the LDC for a temporary facility, for Proponentypass a structure requiring Make-Temporary Facility Proponent acknowledges that any request for the installation or use of a Temporary Facility which comes in contact with a structure of the LDC or which may increase the maintenance or replacement costs of a structure of the LDC should be submitted in advance to the LDC, in the standard form requested by the LDC (if any), accompanied by detailed, signed and sealed (P.Eng.) plans of the proposed Temporary Facility and other documents that may be required by the LDC. 8.Each application for a Temporary Facility should be made in a separate application by the Proponent. In addition, any modification, addition or removal that the Proponent wishes to make to its Temporary Facilities requires the filing of a new application. The Proponent acknowledges Page 50 August 2022 Building Broadband Faster in Ontario that such application may be submitted to a technical committee comprised of technical experts from the LDC and other owners of support structures and that the Proponent may be invited to present its request to the committee. The LDC reserves the right to accept the request as submitted, to propose an alternative at the Proponent Proponent if it is incomplete, or to reject the request within \[30\] days. If the Proponent believes that a type of Temporary Facility could be performed without P.Eng. stamped plans or otherwise deviating from the Temporary Facilities process set out herein, the Proponent may submit a proposal with a process specific to that type of Temporary Facility to the technical committee for evaluation. 9.The Proponent agrees to clearly identify its Temporary Facilities as being in the Proponent Temporary Facilities, to perform, at its expense, the work to remediate or make the Temporary Facilities permanent within \[90\] days of the completion of the preparatory work including the removal of any Temporary Facilities owned by the Proponent such as poles, conduits, pads, overhead conduits, etc., unless another time period is agreed upon by the parties, after which time the temporary facility will be considered an unauthorized attachment. Any unidentified temporary facility will be considered an unauthorized attachment. 10.Upon completion of the Attachment and Make-Ready Work, the Proponent should deliver to the -Ready Work which should include a completed record of inspection form in accordance with the Guideline. 11.The Proponent agrees that any and all damages of any nature whatsoever which may reasonably be considered to result or arise directly or indirectly from the Proponentmance of the Make-Ready Work and/or the installation, use or modification of any Temporary Facility, in each case which occurred during or within a period of 120 days following delivery by the Proponent -Ready Work pursuant to Section 10 above, should be deemed to have been a result of the Proponent Proponent can demonstrate that another reason was the cause of such damages. 12.During the 120-day period described in Section 11 above, the LDC and any existing internet Existing ISP should have the opportunity to conduct inspections of the Make-Ready Work and any Temporary Facility work for the purpose of identifying any damage, and must notify the Proponent of any damage to their respective infrastructure prior to the end of such 120-day period. Except to the extent the Proponent can demonstrate that its Make-Ready Work or Temporary Facility work did not cause such damages, the Proponent should, at its own cost, rectify the damages identified by the LDC and/or the Existing ISP within 30 days of receipt of written notice of such damages by the Proponent, unless a longer period of time is agreed between the parties, acting reasonably. 13.The Proponent should - conformity or other situation affecting safety or the integrity of one or more structures arising from or following the execution of the Make-Ready Work and/or the installation, use or modification of a Temporary Facility in order to allow the LDC to carry out any necessary verification and work required to rectify the situation. 14.The Proponent should inform the LDC upon completion of its work and certify that the Make- Ready Work and/or the installation, use or modification of a Temporary Facility, as applicable, was conducted safely in compliance with the work conditions required by the Proponent engineer in consideration of the work to be done. Page 51 August 2022 Building Broadband Faster in Ontario 15.The Proponent acknowledges that the Make-Ready Work and any Temporary Facility work is subject to the conditions set forth herein and in the Permit and that the Proponent perform the Make-Ready Work and any Temporary Facility work hereunder may be revoked at Proponent is conducting the work in a manner inconsistent with industry standard, including, without limitation, in the event of a breach or failure to respect the conditions set out herein or in the Permit, a failure by the Proponent, its personnel or contractors, to comply with applicable health and safety standards or if the LDC becomes aware of any incidents relating to unsafe practices likely to endanger a should provide written notice to the Proponent which should 16.The Proponent acknowledges and agrees that it should exercise its rights and perform its obligations under this Agreement at its own cost and risk without recourse to the LDC. 17.This Agreement will be interpreted in accordance with the laws and regulations of the Province of Ontario and the laws and regulations of Canada applicable therein, without regard to conflict of laws principles. Any dispute between the parties hereunder should be resolved pursuant to the dispute resolution procedures in Section \[3\] of the Guideline. 18.No amendment to this Agreement should be effective unless it is made in writing and signed by the parties hereto. Neither party may transfer or assign this Agreement or any part thereof, or its rights, duties or obligations under this Agreement, without the prior written consent of the other party. 19.This Agreement may be signed in counterparts and such counterparts may be delivered by facsimile or by other acceptable electronic transmission, each of which when executed and delivered should constitute an original document; these counterparts taken together should constitute one and the same Agreement. 20.This Agreement has been executed on behalf of the LDC and Proponent as of the date first written above: \[INSERT LEGAL NAME OF LDC\] \[INSERT LEGAL NAME OF PROPONENT\] By: By: Name: Name: Title: Title: By: By: Name: Name: Title: Title: I/We have the authority to bind the I/We have the authority to bind the corporation. corporation. Sample Application for Aerial Attachment PART 1: REQUEST INFORMATION FROM LDCs GENERAL Date Requested: ______________________________________________________________ Proponent Name: ___________________________________________________ Page 52 August 2022 Building Broadband Faster in Ontario Proponent Phone: ___________________________________________________ CONTACT INFORMATION Provide the contact information for the party requesting the Aerial Attachment on behalf of the Proponent. (Individual) Prime Contact Name: ______________________________________________ Title: ________________________________________________________________________ Office Phone: ________________________________________________________________ Cell Phone: __________________________________________________________________ Email: _______________________________________________________________________ POLE DATA Pole Information (note: the information needs to be verified in the field). Number: ___________ Height: _____________ Class: _______________ Installed Date: ________ Primary Conductor: Size: ______________________ Tension: ___________________ Type: ______________________ Neutral Size: ______________________ Tension: ___________________ Type: ______________________ Page 53 August 2022 Building Broadband Faster in Ontario Secondary conductor Size: _________________ Tension: ______________ Type: ________________ Plans: Are there any LDC plans to replace or upgrade the pole within the next 5 years, and if yes, when? _____________________________________________ Page 54 August 2022 Building Broadband Faster in Ontario PROJECT LOCATION Provide details that describe the submission geographically. Project Location Information Lot Numbers or Nearest Township, Village, Town or Region, County or Address Intersection City District Provide a sketch of the location of the proposed attachments, including streets and the locations of the affected poles. PART 2: SUBMIT PERMIT APPLICATION Any specific technical requirements, dependent on the LDC, can either be provided on forms or included within the drawings. All application fees are to be provided at this time. GENERAL Page 55 August 2022 Building Broadband Faster in Ontario Date Submitted: ______________________________________________________________ Proponent Name: ____________________________________________________ Proponent Phone: ____________________________________________________ Location (nearest major intersection): ____________________________________________ Date of Signed Occupancy Agreement: ___________________________________________ CONTACT INFORMATION Provide the contact information for the party requesting the Aerial Attachment on behalf of the Proponent. (Individual) Prime Contact Name: ________________________________________________ Title: _________________________________________________________________________ Office Phone: _________________________________________________________________ Cell Phone: ___________________________________________________________________ Email: ________________________________________________________________________ PROJECT DESCRIPTION Enter Yes or No for each of the items below for the proposed work within the Right Of Way. New Installation _____ Replace Existing Facilities _____ Upgrade Existing Facilities _____ Alter Existing Facilities _____ Underground Work _____ Aerial Work _____ Excavation Required ____ Expected Date of the work to commence _____ Expected Date of the completion of the work _____ Existing LDC Support Strand to be used _____ Existing ISP Support Strand to be used? ______ Page 56 August 2022 Building Broadband Faster in Ontario Has permission been granted to use the support strand? _____ Design Standards to be applied Owner developed? _____ Design Standards to be applied - Proponent developed? _____ Design Standards to be applied USF? _____ Design Standards to be applied Other? _____ Standards by? ____________________ PROJECT LOCATION Provide details that describe the submission geographically. Project Location Information Lot Numbers or Nearest Township, Village, Town or Region, County or Address Intersection City District Drawing Street From Location To Location Comments Number Page 57 August 2022 Building Broadband Faster in Ontario Provide a sketch of the location of the proposed attachments, including streets and the locations of the affected poles. Provide a Description of the Proposed Work _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ ________________________________________________ Page 58 August 2022 Building Broadband Faster in Ontario FULLY ENGINEERED PROCESS If the Proponent is providing the detailed engineering, then the detailed information on all attachments (strand and messenger) including quantity, size (diameter in mm), line tension (kN), and type (fiber, size of fibre count, copper, etc.) are to be provided (either in the form of the table below, or with the contents of the table below included on the drawings). Type Max Existing Tension Deflection Approval Pole # Street Name (new, Cable Deadend Permit Change Pole (Y/N) overlash) Diameter Page 59 August 2022 Building Broadband Faster in Ontario DEVIATIONS FOR NON-STANDARD MATERIALS AND DESIGNS Where the designs or materials used do not conform to the required standards, the Proponent is to complete the information to request approval. A sample template for a P.Eng to fill out to approve a deviation is below. Name of P.Eng. requesting deviation(s) __________________________ Title of P.Eng. __________________________________________________ Company Name of P.Eng. _______________________________________ Email of P.Eng. _________________________________________________ TYPE OF DEVIATION (Material - barcode or stock DESCRIPTION OF DEVIATION code) or (Design type - engineering or operations) PERMISSION TO OVERLASH ON POLES If permission to overlash on an existing strand is required, the information below is to be supplied. Date: Applicant (Company): Applicant Contact Name & Number: FAX: Applicant E-mail address: Municipality: Page 60 August 2022 Building Broadband Faster in Ontario Street: (Where work is being requested) Pole Owner: Applicant's Project No: Number of Poles Applicant is overlashing to existing Strand Existing Support Strand Owner Existing Support Strand Owner Permission Granted By: (Contact) Name & Number Additional Comments SUBMISSION REQUIREMENTS A complete Aerial Attachment Permit Application requires submission of: o the required Application Fee; o the Drawings completed in accordance with the requirements stated; and o The appropriate sections completed application on this form. RETURNED BY THE LDC Once the LDC has received and reviewed the Application, the information below should be completed by the LDC or its agent. Permit Number _________________________________ Approved by ___________________________________ Title __________________________________________ Date of Approval ________________________________ Comments _____________________________________ Deposit Amount $________________________________ Page 61 August 2022 Building Broadband Faster in Ontario Sample Materially Insignificant Declaration BACKGROUND ESA Bulletin DB-07-15v2, Distributor Information Bulletin, contains direction on how an LDC may electr does not materially change the existing electrical equipment, typically relating to forces on poles & strength of poles. ESA recognizes that some forms of overlashing, , including but not limited to flags, The following are key points from the bulletin. Where the Proponent is undertaking the P.Eng. Design Drawings and they indicate that the proposed should include a request and a declaration he requirements of Sections 7 and/or 8 of Regulation 22/04 and that work will be deemed in compliance with Regulation 22/04. GENERAL Date Submitted: ______________________________________________________________ Proponent Name: ____________________________________________________ Proponent Phone: ____________________________________________________ Location (nearest major intersection): ____________________________________________ Date of Signed Occupancy Agreement: ____________________________________________ CONTACT INFORMATION Provide the contact information for the party requesting the Materially Insignificant Alteration on behalf of the Proponent. (Individual) Prime Contact Name: ___________________________________________________ Title: _________________________________________________________________________ Office Phone: _________________________________________________________________ Cell Phone: ___________________________________________________________________ Email: ________________________________________________________________________ PROJECT DESCRIPTION Enter Yes or No for each of the items below for the proposed work within the Right Of Way. New Installation _____ Page 62 August 2022 Building Broadband Faster in Ontario Replace Existing Facilities _____ Upgrade Existing Facilities _____ Alter Existing Facilities _____ Expected Date of the work to commence _____ Expected Date of the completion of the work _____ Existing LDC Support Strand to be used _____ Existing ISP Support Strand to be used? ______ Has permission been granted to use the support strand? _____ PROJECT LOCATION Provide details that describe the submission geographically. Project Location Information Lot Numbers or Nearest Township, Village, Town or Region, County or Address Intersection City District Drawing Street From Location To Location Comments Number Page 63 August 2022 Building Broadband Faster in Ontario Provide a sketch of the location of the proposed attachments, including streets and the locations of the affected poles. Provide a Description of the Proposed Work _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________ MATERIALLY INSIGNIFICANT ALTERATION DECLARATION The Materially Insignificant Alteration Declaration (MIAD) provides the basic information regarding incremental pole loading resulting for service cable over-lash to an existing permitted attachment. The MIAD provides the data along with proposed parameters and conditions that confirm that the proposed attachments will not cause any material structural or loading change. The declaration, dependent on the project, standards, span lengths and location, can be submitted: Either as a single form for the entire project; As a form for each pole affected; As a form for a grouping of poles. Page 64 August 2022 Building Broadband Faster in Ontario Consideration is still required for: The Proponent to perform a survey to confirm the existing facilities and to prepare drawings for submission. Defects that directly affect the structural capacity of the pole (i.e. physical damage such as vehicle damage to a pole or anchor) should be communicated to the pole owner. The existing separations and clearances have already been approved by the prior design and or audit. If not, calculations by the Proponent will be required. That any additional strands added do not affect the existing already approved clearances. An existing installation, where the grounding or bonding have already been approved on the basis of the prior design or audit. Materially Insignificant Alteration Declaration The installation work covered by this document meets the safety requirements of Regulation 22/04 as the work does not change the existing electrical equipment or materially change the forces on poles and strength of poles. ________________________ ______________________________ Name Date ________________________________________ Signature and Professional Designation Page 65 August 2022 Building Broadband Faster in Ontario ENGINEERED DRAWINGS Where required by the LDC, the Proponent should submit engineered drawings to facilitate installation and to provide complete records. Page 66 August 2022 Building Broadband Faster in Ontario Sample Certificate of Deviation CERTIFICATE OF DEVIATION APPROVAL ESA bulletin DB11-12-v2, Distributor Bulletin, contains direction on when a Certificate of Deviation may be applied and the conditions where Approval for the deviation is permitted. More information, including examples, can be found in the Distributor bulletins section of www.esasafe.com. Accepting deviations deviations are to be listed on the Certificate of Deviation Approval.A Certificate of Deviation Approval must be signed by a P.Eng. (either the ISP or L engineered designs) A sample is seen below. Certificate of Deviation Approval The installation work covered by this document meets the safety requirements of Section 4 of Regulation 22/04 with the following deviations: ___________________________________________________________________________________ ________________________ ______________________________ Name Date ________________________________________ Signature and Professional Designation CERTIFICATE OF DEVIATION CERTIFIED LISTS ESA Distributor Bulletin DB-02-16-v1, provides guidance on when a Certificate of Deviation for Certified lists can be applied. It provides direction on how an LDC may demonstrate compliance with Regulation 22/04, with respect to deviations from required standards. ESA accepts that a certified list ., is acceptable to meet the requirements of Regulation 22/04. More information, including examples, can be found in the Distributor bulletins section of esasafe.com. A sample is seen below. Page 67 August 2022 Building Broadband Faster in Ontario LDC COMPANY NAME & LOGO Certificate of Deviation Approval for Non-Standard Items. This certifies that the below list of deviations from CSA standards will not materially affect the safety of any person or property, if not resolved immediately. These items can be resolved over time through maintenance, pole line rebuild and street light replacement programs. The items covered by this Certificate are deemed to not be an imminent safety hazard for workers training and experience levels required. This Certificate is not intended to be applied to new pole lines or any situation where a pole is being replaced anyways. In those cases, it is expected that the entire pole be brought up to 100% CSA standards compliancy. r ability to recognize electrical hazards and other potential safety concerns, which may cause them to implement specific safety measures or work procedures to for Contractors - qualified. This Certificate can only be applied to Third Party Company projects, at their discretion, by inclusion of this Certificate into their attachment application. On a per attachment application basis, the exact poles and pole spans where this Certificate of Deviation Approval is being applied will be clearly identified on a separate form, completed by a competent person. A suitable form is attached to this Certificate, but similar forms are also acceptable. Third Party Company and the LDC may agree to identify some of these items through existing Joint Use Processes, or other agreed methods, rather than this form. Prepared by: Date: Name of P.Eng. Signature: Page 68 August 2022 Building Broadband Faster in Ontario Deviations for Non-Standard Items Project Name: Municipality: Permit #: Date: Street Bar code/ Pole # Description of Deviation Prepared by: Date: Position: Page 69 August 2022 Building Broadband Faster in Ontario Broadband One Window Record of Municipal Access Sample Agreements A Municipal Access Agreement (MAA) is a legal agreement that provides telecommunication companies the ability to construct, maintain, relocate and operate their equipment within rights-of- ways that are under the jurisdiction of a municipality. It states the roles, responsibilities and requirements for both the signatory and the municipality and deals primarily with issues such as municipal consent, hazardous substances and materials, road occupancy permits, rights-of-way, costs to be carried by municipalities, third party and sub-contractor agreements, service level agreements, maintenance and repair responsibilities as well as equipment use and invoicing. The One Window system can be used to maintain a database confirming all applied for MAAs, confirming all executed MAAs, maintain a map of which municipalities require an MAA and provide an interface for submission. MAA FORM Proponent: ______________________________________ Application date: __________________________________________ Municipality Name: ________________________________________ Existing MAA in Place (Y/N): ________________________________ Date of Application: _______________________________________ Date of Executed Agreement: ______________________________ Expiry date of MAA: _______________________________________ Page 70 August 2022 Building Broadband Faster in Ontario SAMPLE MAA CONTENTS Use of ROWs Permits to Conduct Work Manner of Work Remedial Work Permits to Conduct Work Relocation of Plant Permits to Conduct Work Term and Termination Insurance Liability and Indemnification Environmental Liability Force Majeure Dispute Resolution Notices General Page 71 August 2022 Building Broadband Faster in Ontario Sample Application for Municipal Consent GENERAL Date Submitted: ______________________________________________________________ Proponent Name: ____________________________________________________ Proponent Phone: ____________________________________________________ Location (nearest major intersection): ____________________________________________ CONTACT INFORMATION Provide the contact information for the party requesting Municipal Consent on behalf of the Proponent. (Individual) Prime Contact Name: ___________________________________________________ Title: _________________________________________________________________________ Office Phone: _________________________________________________________________ Cell Phone: ___________________________________________________________________ Email: ________________________________________________________________________ Fax: __________________________________________________________________________ PROJECT DESCRIPTION Enter Yes or No for each of the items below for the proposed work within the Right Of Way. New Installation _____ Replace Existing Facilities _____ Upgrade Existing Facilities _____ Alter Existing Facilities _____ Underground Work _____ Aerial Work _____ Excavation Required ____ Directional drilling or boring required _____ Expected Date of the work to commence _____ Expected Date of the completion of the work _____ Page 72 August 2022 Building Broadband Faster in Ontario Provide a Description of the Proposed Work _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________ SUBMISSION PROVISIONS In some jurisdictions, the Proponent will be required to obtain approvals from all other regulatory no conflicts exist. The Proponent should also have considered if a joint-build venture with any other facility owner was considered, agreed to or declined. Where required under the guidelines established by the Professional Engineers of Ontario, the application drawings should be signed and sealed by a Professional Engineer. All minimum horizontal and vertical clearances to existing facilities should be maintained in accordance with published specifications. Stated clearances may be reduced with the written permission of the affected facilities owner(s). The Proponent may choose to 'bundle' several drawings together as a single application for projects which involve continuous installation over large distances. These should be summarized and listed in the table below. For pole line installations, all existing poles, poles to be removed and proposed poles are to be shown. This includes all guying and anchoring. Drawing Street From Location To Location Comments Number SUBMISSION REQUIREMENTS A complete Municipal Consent Application requires submission of: o the required Application Fee; o the Drawings completed in accordance with the requirements stated; o This completed application form; and o Confirmation of all other required approvals from other agencies. RETURNED BY THE MUNICIPALITY Once the Municipality has received and reviewed the Application, the information below should be completed by the Approver. Municipal Consent Number ________________________ Page 73 August 2022 Building Broadband Faster in Ontario Approved by ____________________________________ Date of Approval ________________________________ Comments _____________________________________ Deposit Amount $________________________________ Additional Comments _____________________________ Page 74 August 2022 Building Broadband Faster in Ontario Sample Application for Road Occupancy This permit expires 6 months from the date of issue GENERAL Date Submitted: ______________________________________________________________ Proponent Name: ____________________________________________________ Proponent Phone: ____________________________________________________ Work Location (nearest major intersection): ____________________________________________ CONTACT INFORMATION Provide the contact information for the party requesting Road Occupancy Permit on behalf of the Proponent. (Individual) Prime Contact Name: ___________________________________________________ Title: _________________________________________________________________________ Office Phone: _________________________________________________________________ Cell Phone: ___________________________________________________________________ Email: ________________________________________________________________________ Fax: __________________________________________________________________________ TYPE OF WORK Enter Yes or No for each of the items below for the proposed work within the Right of Way. New Installation _____ Replace Existing Facilities _____ Upgrade Existing Facilities _____ Alter Existing Facilities _____ Underground Work _____ Aerial Work _____ Excavation Required ____ Length (m) __________ Width (m) ___________ Directional drilling or boring required _____ Length (m) _______________ Expected Date of the work to commence __________________ Expected Date of the completion of the work _______________ Page 75 August 2022 Building Broadband Faster in Ontario Provide a Description of the Proposed Work _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________ AFFECTED ASSETS Indicate which assets may be affected by the work Roadway Sewers Signs Curbs Gutters Drains Sidewalk Boulevard (grass) Trees Storm sewers Pedestals Traffic Lights Street Lights Fire Hydrants Bus Shelters Interlocking Brick Multi-Use Trails Bollards Page 76 August 2022 Building Broadband Faster in Ontario WORK LOCATION Provide a sketch of the location of the work, including lots, streets, the locations of buildings and the location of the construction/work zone. Page 77 August 2022 Building Broadband Faster in Ontario MUNICIPAL CONSENT NUMBER Provide the approved consent number. ____________________________________________________________________________________ RESTORATION DETAILS Provide the anticipated restoration requirements and timing. _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________ SUBMISSION REQUIREMENTS A complete Road Occupancy Permit Application requires submission of: o The required Application Fees (application fee plus encroachment deposit); o This completed application form; o Completed submission of Insurance related requirements; o The work location sketch; and o Written confirmation has been provided to all other affected infrastructure owners. PERMIT DETAILS 1.The Proponent must have a valid Municipal Access Agreement (MAA) if applicable and must follow the requirements of the MAA or any and all By-laws governing work on public lands imposed by the City/Town/Region. 2.Permits are to be issued by the Utility Coordinator. Up to seven business days are required for processing. 3.The Deposit and Administration and Inspection fees should be paid by the Proponent. 4.The Proponent should notify all affected property owners in writing before work commences. The notification will include utility name, expected duration, contact name and phone number. Short term emergency repair work is excluded from this clause. 5.The Proponent must submit the amount and agree to the terms for Liability Insurance as stated by the City/Town/Region. 6.The Proponent agrees to indemnify and save harmless the City/Town/Region, its officers, employees, servants and agents from and against all liability, claims, demands, suits, arising out of or in any way connected with the granting of this Permit and/or said construction or excavation. 7.The Proponent waives as against the City/Town/Region, its officers, employees, servants and agents any claims that it may have arisen out of or in any way connected with the granting of this Permit and/or the said construction or excavation. 8.The Proponent will provide any cash deposit required by the City/Town/Region with the permit application. The balance of the deposit should be returned twelve (12) months after the work has Page 78 August 2022 Building Broadband Faster in Ontario been completed if all conditions of the MC are met. Any costs in excess of the deposit amount will be billed to the Proponent. 9.Prior to issuing a permit, the Proponent must have proof of all required approvals and permits. 10.Prior approval must be obtained from the City/Town/Region for closing or restricting any road at any time except under emergency circumstances. The hours of work for closing or restricting any road at any time should be at the discretion of the Municipal Engineer. 11.The Proponent will be charged for the erection and maintenance of detour signs along the detour route at a rate in effect at that time. 12.In case of emergency work, notice should be given and an application for permit made as soon as possible after commencement of the work, namely on the same day, or, if too late in the day, then within one hour of the opening of the Municipal/Regional Office on the following work day. 13.The Proponent should prior to the commencement of any work, obtain stakeouts from all Owners of underground plant and should comply with any instructions from the plant Owners when working in proximity to their plant. All existing plant must be protected, supported, backfilled and compacted to the satisfaction of the plant owner. 14.The Proponent should adhere to all required backfill and restoration requirements. 15.The City/Town/Region reserves the right to do any remedial or restoration work that in the opinion of the City/Town/Region has not been adequately performed by the Proponent. The City/Town/Region will invoice the Proponent for the cost of such remedial or restoration work. 16.The Proponent guarantees and warrants that with ordinary wear and tear the said work should for a period of twenty-four (24) months from the date of completion, remain in such condition and will meet with the approval of the City/Town/Region and that they will, upon being required by the Municipal Engineer, make good in a manner satisfactory to the Municipal Engineer any imperfections therein due to materials used in the construction thereof or workmanship. 17.No open cutting of the roadway will be allowed between November 1 to April 15 unless agreed to prior by the City/Town/Region. 18.Door Hanger Notification letters, in accordance with City/Town/Region requirements, must be provided to all residences affected by the work. This includes trenchless technologies installing utility assets. 19.The Proponent should file a "Notice of Project" with the Ontario Ministry of Labour prior to commencing any work on the road allowance for works exceeding $50,000. A copy of the notice should be submitted to the City/Town/Region. 20.All works should be carried out in compliance with the Occupational Health and Safety Act times and should adhere to the rules and regulations as set out in the Ontario Traffic Manual Book 7. The applicant should supply all signs, flashers and barricades required to close lanes and detour traffic around the immediate working area. 21.All trees in the working area should be protected in accordance with the stated requirements of the City/Town/Region. 22.A copy of this Road Occupancy Permit, the Conditions of approval and stakeout information should be on site at all times. Page 79 August 2022 Building Broadband Faster in Ontario 23.All work must be in compliance with the Approved Municipal Consent drawings. 24.The permit holder is encouraged to take pre-construction photos of the entire area within the project limits. These must be made available upon request by the City/Town/Region in the event that disputes arise regarding responsibility for damages. 25.All excess material must be removed off-site at the expense of the permit holder. RETURNED BY THE MUNICIPALITY Once the Municipality has received and reviewed the Application, the information below should be sent back by the Approver. ROP Permit Number _____________________________ Approved by ___________________________________ Date of Approval ________________________________ Comments _____________________________________ Fees Owing $___________________________________ Additional Comments ____________________________ Page 80 August 2022 Building Broadband Faster in Ontario Sample Notice of Completion BACKGROUND The Proponent is to submit a Notice of Work Completion followed by As-Built drawings detailing any changes from the initial plan GENERAL Date Submitted: ______________________________________________________________ Proponent Name: ____________________________________________________ Proponent Phone: ____________________________________________________ Work Location (nearest major intersection): ________________________________________ (Individual) Prime Contact Name: ___________________________________________________ Title: _________________________________________________________________________ Office Phone: _________________________________________________________________ Cell Phone: ___________________________________________________________________ Email: ________________________________________________________________________ Fax: __________________________________________________________________________ TYPE OF WORK COMPLETED Indicate each of the items below that have been completed. Underground Work _____ Aerial Work _____ New Installation _____ Replace Existing Facilities _____ Upgrade Existing Facilities _____ Alter Existing Facilities _____ Excavation Required ____ Length (m) __________ Width (m) ___________ Directional drilling or boring required _____ Length (m) _______________ Date of the completion of the work _______________ Comments _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________ Page 81 August 2022 Building Broadband Faster in Ontario PERMIT NUMBERS Complete the fields as applicable. Municipal Consent Number _______________________ LDC Permit Number _____________________________ ROP Permit Number _____________________________ Approved by ___________________________________ Date of Approval ________________________________ Comments _____________________________________ RESTORATION DETAILS Provide any future required restoration requirements and timing. _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________ Page 82 August 2022 Building Broadband Faster in Ontario Sample Record of Inspection Form constructed or repaired portion of an electrical distribution system with respect to the safety standards set out in section 4 of Ontario Regulation 22/04. A record of inspection is to include sufficient description to identify the work and equipment inspected. A record of inspection can consist of an engineered plan, an as-built drawing, or a set of work instructions signed and dated by a professional engineer or ESA or a qualified person. A sample Record of Inspection is seen below. RECORD OF INSPECTION FOR PLANNED CONSTRUCTION Project Name ____________________________________________________________ Project Location __________________________________________________________ MC Number _____________________________________________________________ ROP Number ____________________________________________________________ COMPLY? COMMENTS or DETAILS OF NON- INSPECTION TYPE COMPLIANCE YES NO The approved plan has been followed, and construction was completed in accordance with the certified design drawings OR Standard designs applied correctly and construction completed in accordance with certified standard designs OR Like-for-Like or replacement of existing construction presents no undue hazard: Metal parts are grounded Live parts are adequately barriered or insulated Minimum clearances to buildings, signs and grounds are maintained Structure has adequate strength (replaced with same or better) AND Approved equipment was used Name: ____________________________________________ Title: _____________________________________________ Signature: ________________________________________ Date: ____________________________________________ Page 83 August 2022 Building Broadband Faster in Ontario If a non-compliance is identified, the details should be identified and an action plan stated. Additionally, the completion date and verification date should be stated, followed by a Non- Compliance Correction Inspection. An example is provided below. Details of Non-Compliance Corrective Action Required At Pole P1234, the telecom was installed 0.7m At pole 1234, telecom to be raised to comply lower than shown on the design drawings. with the drawings. Drawing #100-101, Rev 1, Sheet 3 Telecom raised on Sept 22, 2021 Non-Compliance Correction Inspection Name: _________________________________________ Title: __________________________________________ Signature: ______________________________________ Date: __________________________________________ Drawing Number: ______________________________ All field records from the CVP process should be attached with the Record of Inspection, as well as any field records from the Corrective Actions taken. Page 84 August 2022 Building Broadband Faster in Ontario Appendix 2: Further Reducing Complex Make-Ready Work This Guideline stipulates that unless otherwise agreed to between a Proponent and an LDC, designs and construction should be done to CSA standards (or other standards recognized by ESA under Regulation 22/04). Examples of these alternative approaches may include:22F Underground Dips and Risers (Riser) the actual pole that requires complex make-ready work. This approach typically requires the placement texercise will typically need to be repeated at the next transition back up the pole and continue the linear aerial proposed route. Pole Stumping a new pole is installed near the stump pole with the agreement that the attacher will transfer the equipment to the new pole within a timeframe. The ESA developed a distributor bulletin (Bulletin DB- 05-12-v1 In-Span Structures and Overhead Unsupported Conductors) related to this issue. Parties should review this bulletin for additional guidance when doing work where pole stumping may be involved. The bulletin can also be accessed by going to https://esasafe.com/utilities/bulletins/ Temporary Attachments Installation of a horizontal extension arm may allow for the required amount of attachment separation (depending on its length create a safe working space until the required amount of space is available. Space crowding entails installing a typical permanent attachment as normal, but at less than the required separation. This resolution only works for ISP-related separation (not with power the pole l being replaced to resolve a complex make-ready issue. Another concern is if a splice enclosure proposed, if so, rubbing can occur and ultimately cause damage to the ISP. Pole boxing allows for the new attachment to be placed on the opposite side of the pole from which all other attachments were installed. This is only feasible in the event that the pole needs to be replaced and at the time of replacement the new pole is placed in a position where the executed near a road with clear, unobstructed access. Page 85 August 2022 Building Broadband Faster in Ontario Appendix 3: Broadband One Window Broadband One Window (BOW) Platform Broadband projects can be extremely complex undertakings in the absence of efficient coordination and collaboration between the many infrastructure parties involved including ISPs.These stakeholders are responsible for a myriad of coordination processes designed to ensure matters such as public safety, permitting, and approvals. In order to be effective, the coordination processes require cooperation from all parties under predictable conditions, with timely and pertinent information sharing. Under the BBFA and/or O. Reg. 410/22, the use of the BOW is generally required as follows: When municipalities receive an application for municipal service and right of way access via the BOW, they are generally required to respond using the BOW For LDCs, when the ISP has elected to use the BOW for a designated broadband project Requests for infrastructure data, where records are digitally available The Broadband One Window (BOW) platform is a combination of: a Geographic Information System (GIS) platform a Utility Coordination Dashboard (UCD) a Utility Infrastructure Repository (UIR) a Corridor Management System (CMS) an Electronic Document Management System (EDMS) The BOW was designed to support the design, procurement, construction and management of designated broadband projects, generally AHSIP projects, through enhanced information sharing, process coordination and monitoring. The BOW uses web-based software platforms applying the capabilities of Microsoft Power BI for reporting and analysis, Environmental Systems Research Institute (ESRI) ArcGIS for spatial and mapping information and Jira for case (ticket) management. The UCD component provides a streamlined, integrated approach to project management, performance tracking and case management. It also provides scalable and flexible business intelligence, enablement and visualization capability for the broadband program. The UIR component collects infrastructure data required to support the completion of provincially funded project, enables proactive decision making, provides a repository for the data and a framework for sharing, viewing and accessing the data. In addition, the UIR has the ability to expand to include all future broadband projects regardless of the build type. The CMS is to help local governments and utilities manage public capital assets. The EDMS supports broadband infrastructure by adding spatially enabled joint-use management software to manage telecommunications equipment attachments on LDC poles to assist agencies in improving their communications, streamlining workflows, and tracking historical work data. The BOW platform allows IO, in consultation with any project stakeholder, to review the impact(s) of any application or project activity. Early identification of issues at the planning stage for the project and the continuous updating would eliminate some of the issues and delays that are seen today. Page 86 August 2022 Building Broadband Faster in Ontario In summary, the BOW is a portal for all infrastructure owners to integrate, standardize and streamline project implementation, project management, performance tracking and real-time project status with the goal of expediting the installation of additional infrastructure to adequately provide broadband services to the Province of Ontario. Ultimately, when used in a designated broadband project the BOW would be able to: Receive applications to obtain utility infrastructure data Standardize the application and processing activities for permits and authorizations Present live key project KPIs Standardize project tracking processes The BOW increases certainty and predictability and ultimately provides the capability to support smaller municipalities and smaller LDCs to meet their project delivery for the provincially funded initiative. BOW access would be available to all stakeholders in provincially funded projects but limited to their specific assigned projects and activities. As such, ISPs would only see content and data relevant to their projects, municipalities would only see projects within their border and LDCs would only see projects within their licensed service area. Interoperability is possible in two ways: (1) real-time integration with ArcGIS Online or (2) Nightly batch updates/extractions. In both cases each organization would cover its respective costs. Organizations with existing platforms may seek applicable arrangements through IO who would determine a feasible approach as appropriate. Mapping & Geographic Information Systems (GIS) Geospatial data, or data with a geographic component, combines locational, attribute and temporal information that is collected through geospatial mapping. The technique of geospatial mapping uses software to analyze data about geographical or terrestrial databases through the use of a GIS. These are programs, or a combination of programs, that work together to help users effectively display geospatial data through management, manipulation, customization, analysis and creation of visual displays. Geospatial data are most useful when they can be discovered, shared and used, which is one capability of the BOW process while maintaining the security and confidentiality of sensitive information pertaining to critical infrastructure. Geospatial-enabled data provides visual insight into project and program status, various subsurface utility engineering (SUE) quality levels, major milestones of each unique project and identifies risks and conflicts at a program level. By implementing this functionality through the BOW platform, geospatial data enable users to convey information in location-based analytics using intuitive and interactive data visualization to make informed decisions, visualize trends, and monitor status in real time. The acquisition, integration and consolidation of geospatial data sources from multiple parties and infrastructure sources in one central location on the BOW platform would provide easy access, transparency and enhancement of project information. This would result in a streamlined process for decision making, route selection and determination on the option to select underground or aboveground locations for broadband infrastructure placement, which would assist in expediting the installation of additional infrastructure to adequately provide broadband services across the Province of Ontario. All parties submitting drawings of buried infrastructure should follow the requirements outlined in the American Society of Civil Engineers (ASCE) 38-02, ASCE 75 or CSA S250 for all submitted information to IO. The ASCE 38-02, ASCE 75 is generally two-dimensional data focused and CSA S250 is a more modern quality standard which reflects modern technical developments to specify accuracy in three- Page 87 August 2022 Building Broadband Faster in Ontario dimensional data collection. Application Submission Requirements CSA S250, ASCE 38-02 or ASCE 75 In 2002, the ASCE published the ASCE 38- location information in design plans. The standard defines SUE requirements and sets out guidance for the collection and depiction of subsurface utility information. ASCE 38-02 sets out guidelines for how to qualify the accuracy of mapping existing infrastructure and relay information to a drawing. All submitted existing subsurface utility information on engineered drawings and designs should meet or exceed the system requirements outlined in ASCE 38-02 and ASCE 75, to ensure alignment in SUE information provided in the BOW Application and to result in better designs, enhance damage prevention efforts and develop strategies to reduce risk by improving the reliability of information.23F The standard defines four quality levels outlining methods used to determine the location of underground assets: Quality Level A, Quality Level B, Quality Level C and Quality Level D. Refer to Figure 1 and Table 4. Figure 3: Four SUE Levels Table 1: SUE Levels Level D: Utility records are requested, researched by the utility, marked-up and returned to the requester. Level C: Using surface surveying techniques, above ground features of subsurface utilities are identified and recorded. Level B: Using surface geophysical equipment and techniques, subsurface utilities are determined and are associated with the horizontal position on the ground surface. Where existing records of underground site conditions may be incorrect, incomplete or have multiple cables buried over several years, SUE Level A allows the physical discovery of buried cables. This is a large contributor to avoiding conflicts. Exposing and recording Level A: the size and configuration of a subsurface utility, and it's precise vertical and horizontal location is crucial. Using subsurface geophysical equipment and techniques, subsurface utilities are determined and recorded in three dimensions and are associated with the horizontal position on the ground surface. The basic deliverable for utility information is in Computer Aided Design (CAD) file format or a plan sheet that assigns quality levels A, B, C or D to each asset. Quality level A data typically requires a Page 88 August 2022 Building Broadband Faster in Ontario supplemental data form for additional information. In 2011, the Canadian Standard Association (CSA UE and sets guidance for the collection and depiction of subsurface utility information. CSA S250 sets out requirements for classifying and specifying the accuracy of mapping records for newly installed or exposed infrastructure. The CSA S250 requires a finer degree of accuracy for detailing and defining the positional location of the infrastructure that correlates to better-defined reliability in accuracy of records. It is a more modern quality standard that reflects new, modern technical developments specify accuracy in 3D. The CSA S250 serves as an additional standard to complement, rather than replace, ASCE 75. The standard defines six levels of accuracy for recording the location of underground infrastructure when infrastructure has been exposed either by potholing or excavation: Record accuracy level 0, Record accuracy level 1, Record accuracy level 2, Record accuracy level 3, Record accuracy level 4, and Record accuracy level 5. All submitted mapping records should meet or exceed the guidelines defined in the CSA S250, to streamline data sharing and accurately record the presence and location of utility infrastructure. The standard encourages a managed systems approach to mapping and record keeping by establishing: Governance for utility infrastructure records management and mapping Procedures to improve mapping accuracy Uniform format for utility feature descriptions Processes for notification of GIS errors and practices when sharing data Use of the BOW Platform in Designated Broadband Projects Post commercial close, role will focus on using the BOW platform to report on project success through the following metrics: Administration and tracking of projects This view enables users to have a clear overview of the projects that have been initiated across the Province. This can be viewed by area, lot, ISP or other data filters that users require. Monitoring of Contracts Province. The display can be selected to include items such as contract start date, terms of contract, amount of contract, ISP, length of main lines, the number of premises included in the contract or other data that users require. Issuance of Subsidy Payments e ISPs, and can be viewed by ISP, area, lot, by value of subsidies or other data filters that users require. Visualization of Ongoing Projects conflicts across the Province, by ISP, with several levels such as:27F o Contract status o Main line and segment build locations o Area map by ISP Page 89 August 2022 Building Broadband Faster in Ontario o Ongoing sue work status or other essential details o The completion percentage of construction by area, by ISP, by project or other combinations o An indication of the number of safety related incidents across all projects (near misses, days without incidents, number of incidents, days lost to injuries) o An overall indication of the risk status (on track, at risk) for timely completion Coordination between Stakeholders This view enables users to have a clear overview of the project owners, infrastructure owners and the status of upcoming projects that require coordination. Issue Management This view enables users to have a clear visual overview of the number of existing unresolved disputes across the Province by various filters such as contract, segment, component and LDC. Accomplishment Reporting This view enables users to visually determine the accomplishments at various stages of the project, including: o Number of existing projects across the Province by date started and date completed o Number of projects completed ahead of schedule o The performance of each LDC involved o Variances for cost and schedule o The actual expenditure of the project compared to its budget o Any other essential indicators Designated Broadband Project Stakeholders ISPs undertaking AHSIP related designated broadband projects are strongly encouraged to use the BOW platform for end-to-end project submissions, coordination and completion to limit project delays and conflicts. If the BOW is used by an ISP, there are requirements in place for municipalities and LDCs to follow in-kind. The mechanisms established within this Guideline and the dispute mediation support from IO are available to participants who use BOW. In addition, BOW will provide insight into the Lots for ISPs and will open that data up to municipalities and LDCs after the Proponent is awarded. BOW will notify municipalities and LDCs of the awards and the targeted addresses and proposed construction approach to open the avenue for early consultations. 29F The BOW platform will provide approved stakeholders with processes and tools that would spatially: Track markup circulation requests. All users will have the ability to centrally request pre- engineering markups for all associated utilities through a spatial interface. All stakeholders will have the ability to track the progress of all requests. Track municipal consent and road occupancy permits requests. ISPs and utilities will have the ability to track the progress of all requests. Track joint use applications to LDCs. The BOW platform will provide users with data in the following two ways: Spatially Linked: Metrics captured and aggregated and exported to a non-spatial format which can be displayed and interacted with. Page 90 August 2022 Building Broadband Faster in Ontario dynamically driven based on the spatial limits. Furthermore, the BOW platform will be a portal to the One-Touch Make-Ready scheme and capture LDC, municipal and MTO Public Service Commitments (PSC) as well as stakeholder coordination and activities. The BOW platform would provide users with several key benefits including: A single source of accuracy for information related to the project (managing security, privacy, and storage methods) A common platform for spatial data (managing the collection, conversion and cleansing of data sets) Enhanced transparency with respect to reporting Customizable analysis and reporting (using complex methods and analytical capability through tools to predict current and future performance of LDC relocations) Enhanced document management Tracking submission and approval management (managing and tracking submissions, actions and approvals incidents and linking it back to KPIs and continuous improvement) A single location to obtain project metrics, KPIs, project information, LDC collaboration and data Reducing resource constraints by applying technology Program management consolidation that brings the project into a streamlined process Page 91 August 2022 Building Broadband Faster in Ontario Appendix 4: Ontario One Call - Streamlining locates for Designated Broadband Projects Ontario Underground Infrastructure Notification System Act, 2012 In 2012, Ontario passed the Ontario Underground Infrastructure Notification System Act (One Call Act) centralizing the utility locate system in Ontario under Ontario One Call. The One Call Act was amended in April 2022 through the Getting Ontario Connected Act, 2022 to address immediate pressure points in the locate delivery system, enhance governance and oversight of Ontario One Call, These amendments include specific requirements to enhance the locates process, including for designated broadband projects. The description below is reflective of the amended One Call Act. company constructing in the ROW. Locate requests are submitted by the excavator to Ontario One Call who, in turn, sends the request to owners or operators of underground infrastructure (e.g., municipal water and wastewater pipes, natural gas pipelines, telecom fibre and electricity wires) in order for them to identify in the field the location of their underground infrastructure so that the excavator can avoid damaging them while working in that area. Under the One Call Act, , locate requests must be responded to in accordance with timelines set out in the Act. To reduce project risk resulting from unforeseen costs and delays posed by the late delivery of locates, the One Call Act requires a dedicated locator who has been selected for the project to respond to locate requests within ten business days for designated broadband projects or another timeframe agreed upon by the proponent and the dedicated locator. This process excludes locate requests relating to transmission infrastructure, which is to be responded to by the member and is treated as a standard locate request under the One Call Act. Dedicated Locator Model To enhance the efficiency of the locates process, Proponents (i.e. Project owners)are required to use a Dedicated Locator for certain projects, including designated broadband projects. Under a Dedicated Locator Model, a dedicated locator is selected by the proponent and affected members for the purposes of responding to locate requests on behalf of impacted members. The Dedicated Locator model provides the Proponent with greater control over the timing of the locates, and willhave a say in who the dedicated locator will be. Under the Dedicated Locator Model, the cost of the locate is borne by the Proponent and not the individual underground infrastructure owners. The industry had strong support through the Guideline consultations. NOTE: There is a key exclusion from the use of the Dedicated Locator Model. Locate requests relating to transmission infrastructure must still be responded to by the relevant member, and not the dedicated locator. Locate requests relating to transmission infrastructure are treated as standard locate requests under the One Call Act and the member has five business days after receiving a notification of a standard locates request, unless otherwise agreed to in writing by the member and excavator. 7 Ontario One Call has outlined the following benefits of a Dedicated Locator Model 33F: 7 Ontario One Call, Dedicated Locator. https://www.ontarioonecall.ca/wp-content/uploads/DedicatedLocator.pdf Page 92 August 2022 Building Broadband Faster in Ontario Enhanced efficiency Reduced downtime as the locates are completed under the direction of the ISP Promotion of damage prevention and safer excavation practices Increased control: because the project owner has a say in who the dedicated locator is Better flexibility when unanticipated conflicts require project changes Potential to reduce reliance and burden on regular pool of public locate service providers who are also expected to complete standard locates requests for homeowners and less complex tickets Setting up a Dedicated Locator Dedicated Locators are selected by the proponent and the affected members. Proponents and affected members are encouraged to select from the pre-existing certified pool of dedicated locators in regions with existing available resources. Note: There are no requirements in the One Call Act regarding the certification of dedicated locators. The following are key requirements related to the use of the Dedicated Locator Model for designated broadband projects. Proponents of a designated broadband project must give advance notice (90 days) to Ontario One Call before any excavation or dig is expected to commence, subject to a shorter timeline being stipulated by either One Call or the Minister of Infrastructure. Within 10 business days (or such other agreed to timeline between the Proponent and affected members of Ontario One Call) after receiving a notice from Ontario One Call of the proposed excavation/dig: o The affected members of Ontario One Call and the Proponent shall agree in writing on a Dedicated Locator, and o The affected members of Ontario One Call shall give to the Dedicated Locator infrastructure, and any other information that the Dedicated Locator considers necessary. After the Dedicated Locator has been agreed upon for a project, the Proponent shall promptly notify Ontario One Call of the name and contact information of the Dedicated Locator. The agreed-upon Dedicated Locator for a designated broadband project who receives a notification from Ontario One Call about a locate request that may affect underground infrastructure owned or operated by an affected member shall respond to the locate request within 10 business days after the day the dedicated locator received the notification or within such different time limit agreed upon in writing by the Proponent and the dedicated locator. o Locate requests relating to transmission infrastructure must still be responded to by the member themselves and shall be treated as a standard locate request. Additional Considerations The use of the Dedicated Locator model can provide a number of benefits and promote overall project efficiency. However, the following additional considerations should be taken into account to ensure that locates for provincially funded projects are not delayed: Proponents should ensure that the timing and input of locate requests are for the areas necessary for the project phase as opposed to blanket requests covering the span of the entire project area. This will reduce the backlog in the locates system and ensure that locates do not expire prior to the start of construction in the identified area. IO is working with Ontario One Call to ensure that all locate requests for designated broadband projects are uniquely identified as provincially funded project locates to be prioritized by underground infrastructure owners/operators and One Call (dispatching the Page 93 August 2022 Building Broadband Faster in Ontario requests) where a Dedicated Locator is not deployed. Locates Validity Period Once completed, a locate would have a validity period of a minimum of 60 days. . The Ontario One Call Member may specify a locate validity period that is longer. Despite these requirements, if the markings on the ground that were provided are no longer visible, the validity period would be deemed to have expired and would need to be redone. Locates Liability Dedicated Locator Model Under the One Call Act, a proponent can seek recourse from a member in certain circumstances, including if the member failed to provide information or provide accurate information to a dedicated locator as required under the act for the purposes of a designated broadband project. If the proponent and member cannot agree on compensation, a claim for compensation shall be determined by the Ontario Land Tribunal on application by the proponent. Page 94 August 2022 Building Broadband Faster in Ontario Appendix 5: Supplemental Ministry of Transportation Requirements The following supplemental information has been provided by the Ministry of Transportation to assist proponents (or any ISP or utility for that matter) with meeting MTO requirements to perform work within or adjacent to provincial highway rights-of-way. This information will help streamline the permit application submission process for proponents and facilitate a more efficient review by MTO. The information provided below is in addition to applicable drawing requirements identified elsewhere in Appendix 1 and is not inclusive of all MTO requirements. MTO may request additional requirements as needed. General requirements for utility installations within or near a provincial highway right-of-way: When applying for permits, applicants should add the following note in the Project Reference section: THIS APPLICATION IS FOR A DESIGNATED BROADBAND PROJECT. MTO permits are required for any work within a provincial highway right-of-way, within 45m of any limit of a provincial highway right-of-way, within 180 m of the centre point of an 395m of the centre point of an intersection on a controlled access highway. Parallelinstallations are not generally not permitted within the right-of-way limits of a Class I or II controlled-access highway (e.g. freeway), except in exceptional cases. Installations should be placed as close to the provincial highway right-of-way limit as possible, and as a minimum beyond the roadside ditch. If crossings of the highway are unavoidable, they will need to be installed through trenchless methods or aerial, as close to right angles as practical, at a consistent depth/elevation, and completely outside the footprint of any interchange or intersection area. Proponents should submit a pre-consultation request to MTO as early as possible before planning or starting work. A pre-consultation request Highway Corridor Management System (HCMS) prior to any planning or start of work.. Early pre-consultation and ongoing communication from the proponent will help facilitate exchange of information, provide an understanding of requirements and find opportunities to proactively address any potential issues. . submission and are impacted by the sufficiency, accuracy, timeliness and quality of the information provided by proponents as part of their submission. The PSC review time stops and quality information. The PSC review restarts once the required information is provided. Proponents are encouraged to follow the requirements outlined in this appendix so the review process can be as efficient and timely as possible. More specific MTO permit application submission requirements for utility installations within or near a provincial highway right-of-way: Each MTO Encroachment Permit Application must be accompanied by a plan or drawing, showing the location and extent of the proposed installation as it relates to the provincial highway. As a condition of permit approvals, details of the highway crossings must be submitted for MTO review and approval. This should include, but not be limited to, geotechnical/foundation investigation reports, plans, profiles and cross sections indicating the location, depth, and type of crossing for the pipe etc. Plans, profiles, drawings and supplementary notes need to address the following: o Location of the installation, which can be easily georeferenced (e.g. coordinates, link to Page 95 August 2022 Building Broadband Faster in Ontario mapping interface, etc.) o Highway number o Work being done, including plant being installed (poles, main line and service connections), excavations, tree clearing, vegetation management, installation methods, etc. o Type of installation (aerial, buried, attach to existing plant, etc.) o Elevation above highway (for highway crossings) or ground level (for parallel installations) and proposed depth for underground installations. o Offset from the plant installation location to existing highway infrastructure (e.g. highway right-of-way limit, highway ditch, highway shoulder, highway edge of pavement, guide rail, culverts, etc.) o Party/Parties doing the work o Site access requirements and plan, including traffic control plan o Timing/duration of work Installations that cross under a highway shall include a key plan, a detail plan, and a profile. Submitted plans and profiles are to be to the following scales, unless otherwise requested: o Key Plan: 1:100 000, 1:250 000, or as necessary for orientation o Detail Plan: 1:1000 in rural areas and 1:500 in urban areas o Profile: 1:1000 horizontally and 1:100 vertically in rural areas; 1:500 horizontally and 1:50 vertically in urban areas Management Manual, April 2022. A copy of the manual can be accessed from the Resources section of the MTO Highway Corridor Management website. Page 96 August 2022 Building Broadband Faster in Ontario Glossary 3G: The term for the 3rd generation wireless telecommunications standards usually with network speeds of less than 1 Mbps 4G: The term for 4th generation wireless telecommunications standards usually with network speeds greater than 1 Mbps 5G: The term for emerging 5th generation wireless telecommunications standards usually associated with network speeds of up to 1 Gpbs or more Aerial Route: Deployment of broadband infrastructure by means of attachment to above ground support structures such as LDC-owned poles Anchor: A device that supports and holds in place conductors when they are terminated at a pole or structure As-built drawings: As-built drawings are prepared based on information gathered during construction or fabrication by someone other than a practitioner or someone under their supervision. Often, the information is provided by the contractor in the form of red-line mark-ups of the design drawings. If a practitioner then proceeds to revise the design documents to incorporate the red-line mark-ups, th- Attacher: An entity that will attach or have attached its cable / fibre to a pole owned / controlled by an LDC. Attachers are ISPs who will have third-party attachments. Attachment: A equipment to the support structure that has a direct or indirect influence on the performance, appearance, and safety of the support structure or the support structure (such as an LDC-owned pole). Bandwidth: The capability of telecommunications and internet networks to transmit data and signals Bilateral Aerial Structure: Pole line on both sides of a roadway Broadband: The term broadband commonly refers to high-speed internet access that is always on and faster than traditional dial-up access. Broadband includes several high-speed transmission technologies, such as fiber, wireless, satellite, digital subscriber line and cable. The CRTC defines universal service objective as having access to actual download speeds of at least 50 Mbps and actual upload speeds of at least 10 Mbps BBFA: Building Broadband Faster Act, 2021; the BBFA creates a suite of new legislative measures that will streamline project set-up and delivery as it pertains to planning and installing essential broadband infrastructure and services Business Day (or Days): Means a day from Monday to Friday, other than a holiday as defined in section 87 of the Legislation Act, 2006 Designated Broadband Project: As prescribed under regulation under the Building Broadband Faster Act, 2021, every broadband project where funding, in full or in part, has been provided through the Ministry of Infrastructure for the purposes of deploying broadband and high-speed internet infrastructure in Ontario is a designated broadband project for the purposes of the Act. Page 97 August 2022 Building Broadband Faster in Ontario Designated Broadband Project Stakeholders: Proponents, distributors, transmitters, municipalities, members of Ontario One Call, any other person with infrastructure within a right-of-way for a Designated Broadband Project and any other person whose cooperation is required to carry out a Designated Broadband Project. Design Load: The actual, expected load or loads that a device or structure will support in service Electronic Scoring Reverse Auction (ESRA): The ESRA is an auction structure that allows the Province to assign scores to ISPs based on price and other well-defined non-price attributes in their proposals. This structure offers the Province the flexibility to highlight specific policy objectives based on the weights used for various attributes. Encroachment Permit: Required by MTO to perform work within a highway corridor Fiber (also referred to as Fiber Strand): A flexible hair-thin glass or plastic strand that is capable of transmitting large amounts of data at high transfer rates as pulses or waves of light Fixed Wireless Broadband Access: The use of wireless devices/systems in connecting two fixed locations, such as offices or homes. The connections occur through the air, rather than through fiber, resulting in a less expensive alternative to a fiber connection. Fixed Wireline Attachment: A "Fixed Wireline Attachment", for the AHSIP program, is a high-speed physical attachment of facilities (fibre optic cable(s) and fibre-optic splice closures) capable of delivering internet access services at prescribed minimum speeds. These facilities are attached to a pole owned by others and must be installed and maintained in compliance with regulations, standards and owner's safety practices such that all parties have access to their facilities and no worker or public safety issues exist. Ground: An electrical term meaning to connect to the earth Ground Fault: An undesired current path between ground and an electrical potential Guys/Anchors: Support structures to balance loading on bisect and dead-end poles Improving Connectivity for Ontario program (ICON): The ICON program is part of Up to Speed: broadband and cellular connectivity in identified areas of need Internet Service Provider (ISP): An entity that provides internet connections and services to individuals and organizations. Typically, ISPs also provide additional services such as email accounts and webhosting. Note the terms ISPs, TSP and WISP refers to the same service providers and can be used interchangeably. Local Distribution Company (LDC): A local electricity distribution company is a power distribution company that is responsible for distributing power from transmission lines to people's homes and businesses in an exclusive distribution area and is licensed by the OEB. Also referred to as distributors or transmitters. Lots: For the purposes of ESRA, the Province is segmented into 49 area lots). This segmentation is done based on census divisions. LTE (Long Term Evolution): A 4G wireless broadband technology that provides speeds up to 100 Mbps download and 30 Mbps upload Page 98 August 2022 Building Broadband Faster in Ontario Make Ready Costs: Costs associated with preparing a LDC pole to receive a new fiber attachment Mark-up Circulation: Circulation of preliminary drawings to all parties (e.g., municipalities, LDCs, Utilities and other ISPs) that may have infrastructure in the ROW so that they may review and mark any conflicts between the proposed running line and their buried assets. Materially Insignificant: Any new attachment deemed to immaterially impact structure as outlined in materially insignificant work distributor bulletin (: https://esasafe.com/assets/files/esasafe/pdf/Utilities/Bulletins/DB-07-15-v2.pdf) Minister: Refers to the Minister of Infrastructure or such other members of the Executive Council to whom responsibility for the administration of the BBFA is assigned or transferred under the Executive Council Act Municipal Access Agreement: A Municipal Access Agreement (MAA) is a legal agreement that provides companies the ability to construct, maintain, relocate and operate their equipment within right-of-ways that are under the jurisdiction of a municipality. It states the roles, responsibilities and requirements for both the signatory and the municipality and deals primarily with issues such as municipal consent, hazardous substances and materials, road occupancy permits, rights-of-way, costs to be carried by municipalities, third party and sub-contractor agreements, service level agreements, maintenance and repair responsibilities as well as equipment use and invoicing. Municipal Consent (MC): is provided by a municipality for a utility company to occupy a specific location within the Municipal rights-of-way. Utility locations and separations have been established for various road cross-sections to avoid conflicts in the planning of projects by various utilities occupying the rights-of-way and to minimize the impact of proposed work on any adjacent infrastructure. MCs are only issued to utility companies, commissions, agencies and private Applicants who have the authority to construct, operate and maintain their infrastructure within the right-of-way as established through legislation or terms of a Municipal Access Agreement (MAA) where they apply and are approved. An MC gives a company permission to install or move facilities and is required when a road needs to be excavated. Network Infrastructure: The hardware and software components of a network that provide network connectivity and allow the network to function One Touch: One-touch make-ready policies try to avoid delay and redundancy by having all make- ready work (such as rearranging several existing attachments) performed at the same time by a single crew. Ontario Energy Board (OEB): natural gas sectors. Its activities include making rules to protect consumers, setting rates, and licensing all participants in the electricity sector including the Independent Electricity System Operator (IESO), generators, transmitters, distributors, wholesalers and electricity retailers, as well as natural gas marketers who sell to low volume customers. Overlashing: Overlashing is the practice of attaching an additional fibre optic cable over an existing aerially deployed fibre optic cable attached to a LDC pole Performance Timelines: standard timelines allotted to Designated Broadband Project Stakeholders, particularly LDCs, municipalities and members of Ontario One Call that must be adhered to. Pole Stumping: refers to cutting an existing pole, leaving only an a pole is installed near the stump pole with the agreement that the attacher will transfer the equipment to the new Page 99 August 2022 Building Broadband Faster in Ontario pole within a timeframe -Span Structures and Overhead Unsupported Conductors Bulletin. Power Make-Ready Work: The work undertaken on that is required for the purpose of facilitating a new attachment request. Positive Deviation: The process of removing an existing cable and replacing with cable of lesser weight or smaller diameter, thereby positively impacting the load characteristics Professional Engineer: a person who holds a licence or temporary licence under the Professional Engineers Act (Ontario Regulation 22/04) Proponent: An ISP that entered into the Project Agreement with the Government of Ontario to carry out a provincially funded project in a Service Area. Rights-of-Way (ROW): ROW are legal rights to pass through property owned by another. ROW are frequently used to secure access to land for digging trenches, deploying fiber, constructing towers and deploying equipment on existing towers and LDC poles. Road Occupancy Permit (ROP): A Road Occupancy Permit is required by some municipalities when working within the municipal right-of-way. Activities that require a road occupancy permit include temporary lane closures or construction related road closures, mobile crane work, temporary scaffolding or hoarding, crossing the boulevard for temporary construction site access, disposal bins located in the roadway or public laneway, storage of materials and equipment located in the roadway or public laneway, workers on the road or the blockage of sidewalks. Some municipalities may not require this permit and need only to be notified.Service Area: The entire area within which a service provider either offers or intends to offer broadband service Southwestern Integrated Fibre Technology (SWIFT) Project: A non-profit municipally led broadband expansion project created to improve internet connectivity in underserved communities and rural areas across Southwestern Ontario. Strand: Braided steel wire that supports Bell cable (copper or fibre) 10M (larger) or 6M (smaller) Subsurface Utility Engineering (SUE): Subsurface Utility Engineering (SUE) is an engineering discipline that involves the investigation of buried utilities and identifies the conflicts they may pose to a project design in order to mitigate associated risks. Telecommunications Service Providers (Telecom): A entity that has traditionally provided telecommunication services. However, for the purposes of this Guideline, Telecom is used synonymously and interchangeably with ISP. Utility Infrastructure means poles, wires, cables including fibre-optic cables, conduits, towers, transformers, pipes, pipelines or any other works, structures or appliances placed over, on or under land or water by a utility company. Utility Company means a municipal corporation or commission or a company or individual operating or using communications services, water services or sewage services, or transmitting, distributing or supplying any substance or form of energy for light, heat or power. Page 100 August 2022