07 - October 3, 2022 Terrace Lodge Redevelopment Fundraising Committee Agenda Package
Corporation of the County of Elgin
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
AGENDA
ForMonday, October 3, 2022
7:00 P.M.
Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas ON
st
1Meeting Called to Order
nd
2Approval of the Agenda
rd
3Adoptionof Minutes–August 22, 2022
th
4Disclosure of Pecuniary Interest
th
5Delegations
th
6Briefings
6.1Donation Update – Director of Financial Services (to be circulated)
th
7Fundraising Strategies 2022
7.1Events Booth
7.2 Launch of Christmas Catalogue/Donor Recognition Event
7.3 Telethon
th
8Other Business
th
9Correspondence–none.
th
10Closed Session
10.1Municipal Act Section 239 (2) (b) personal matters about an
identifiable individual, including municipal or local board employees
– Donor Outreach Update
th
11Motion to Rise and Report
th
12Date of Next Meeting
th
13Adjournment
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Page 1
August 22, 2022
Corporation of the County of Elgin
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
MINUTES
For Monday, August 22, 2022, 7:00p.m.
nd
The Terrace Lodge Redevelopment Fundraising Committeemet this 22day of August
2022.The meeting was held at the Masonic Centre of Elgin, 42703 Fruit Ridge Line, St.
Thomas in a hybrid format with Committee members and staff participating as indicated
below:
Attendees: Dominique Giguère, Elgin CountyCouncillor, Chair (in-person)
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor (in-person)
Kay Haines, Community Member (in-person)
Jim Jenkins, Community Member (virtual)
Richard Kisuule, Community Member(virtual)
Jamie Chapman, Community Member (in-person)
Staff:Jennifer Ford, Director of Financial Services (virtual)
Michele Harris, Director of Homes and Seniors Services(virtual)
Tanya Noble, Manager of Program &Therapy Services(virtual)
Jenna Fentie, Manager of Administrative Services (in-person)
Stefanie Heide, Legislative Services Coordinator(in-person)
Regrets:Fiona Wynn, Councillor, Municipality of Central Elgin
Pete Barbour, Town of Aylmer Councillor
Ruth Anne Perrin, Community Member
Brigette Clark-Carmichael, Community Member
Julie Gonyou, Chief Administrative Officer
Christine Leonard, Administrator, Terrace Lodge
1.CALL TO ORDER
The meeting convened at 7:00 p.m. withCouncillor Giguère in the Chair.
2.APPROVAL OF THE AGENDA
Moved by:Amarilis Drouillard
Seconded by:Jamie Chapman
RESOLVED THAT the agenda for the August 22, 2022 meeting of the Terrace
Lodge Redevelopment Fundraising Committee be approved as presented.
- Motion Carried.
Page 2
August 22, 2022
3.ADOPTIONOF MINUTES
Moved by: Kay Haines
Seconded by:Jamie Chapman
RESOLVED THAT the minutes of the meeting held on July 18, 2022be approved.
- Motion Carried.
4.DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
None.
5.DELEGATIONS
None.
6.BRIEFINGS
6.1Fundraising Financial Update – Director of Financial Services
The Director of Financial Services presented the report updating the
Committee on the amount of funds received since the Committee’s last
meeting (attached).
Moved by:Richard Kisuule
Seconded by:Jim Jenkins
RESOLVED THAT the report titled “Fundraising Financial Update” from the
Director of Financial Services datedAugust 20, 2022 be received and filed.
- Motion Carried.
6.2Overview of 2022 Items to be Purchased: Recreation Programming
The Manager of Program & Therapy Services provided an overview of items
that are available for purchase during the recreation-themed campaign. K.
Haines inquired about the pricing of some of the items and asked whether
items will be locally sourced. The Manager of Program & Therapy Services
noted that some of the items have specialized features that adds to the cost,
such as specialized grips, the abilityto be washed in an industrial
dishwasher, etc. The Chair noted that during the time of procurement,
considerations will be given to locally sourcing the items.
R. Kisuule inquired about the plans for the pool at Terrace Lodge. The
Manager of Program & Therapy Services noted that there are plans to use it
again in the future for programming, but circumstances are unknown at this
Page 3
August 22, 2022
time.
7.Fundraising Strategies
7.1Events Booth
Chair Giguère provided an update on the events attended so far by the
Committee. The Chair thanked the Aylmer Express for the quick turnaround
of the design and production for the items for the booth. The colouring kit
proved to be a success and of interest to children and families. The glitter
tattoo station was very popular. A thank you note will be sent to Dotsy the
Clown for the donation of the stencils, and to Keri for the generous donation
of her time at the Aylmer Fair. Committee members will coordinate
attendance and logistics for the remaining events.
7.2Launch of Christmas Catalogue/Donor Recognition Event
The Committee discussed ideas for a Donor/Committee Member
Recognition event. Suggestions included hosting a live and silent auction, a
sneak peek of the construction either through a pre-recorded video or live
viewing, or photos of the progress for viewing. The Director of Homes and
Seniors Services will inquire about filming the construction and report back
to the Committee. The Committee considered holding an event at a local hall
with refreshments. Staff will gather pricing for different locations within the
County.
7.3Telethon
R. Kisuule will continue to work on the proposal to hold a Telethon in 2023.
8.OTHER BUSINESS
The Committee discussed providing a concrete example of adesired item at the
event boothin order to generate more donations. The Manager of Program &
Therapy Services suggested having one of the interactive therapy animals at the
booth, and will put together a package for the event kit.
9.CORRESPONDENCE
None.
10.CLOSED SESSION
Moved by:Jamie Chapman
Seconded by:Kay Haines
RESOLVED THAT we do now move into closed session in accordance with
Municipal Act Section 239 (2) to discuss the following matters:
Page 4
August 22, 2022
In-Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local
board employees – Donor Outreach Update
In-Camera Item #2
(k) a position, plan, procedure, criteria, or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board – Funding Strategy
- Motion Carried.
11.MOTION TO RISE AND REPORT
Moved by: Amarilis Drouillard
Seconded by:Richard Kisuule
RESOLVED that we do now rise and report.
- Motion Carried.
Moved by:Jim Jenkins
Seconded by: Jamie Chapman
RESOLVED THAT the confidential reportfrom the Manager of Administrative
Services be received and filed.
- Motion Carried.
14.DATE OF NEXT MEETING
The Terrace Lodge Redevelopment FundraisingCommittee will meet again at the
call of the Chair.
15.ADJOURNMENT
Moved by:Jim Jenkins
Seconded by:Richard Kisuule
RESOLVED THAT we do now adjourn at 8:27 p.m.
- Motion Carried.
______________________________________________________________
Julie Gonyou,Dominique Giguère,
Chief Administrative Officer. Chair.
1
REPORT TO TERRACE LODGE
FUNDRAISING COMMITTEE
FROM:Jennifer Ford, Director of Financial Services/Treasurer
DATE:August 20, 2022
SUBJECT:FundraisingFinancial Update
RECOMMENDATION:
THAT the August 20, 2022report titled, Fundraising Financial Update, submitted by the Director of
Financial Services/Treasurer, be received and filed for the Committee’s information.
INTRODUCTION/DISCUSSION/FINANCIAL IMPLICATIONS:
The Committee last received an updated report up to and including July 15, 2022. This report
indicates that theoverallfundraising totalhas increased by $3,815since the last report.
2
Update
Long Term Plan
–
upplemental Reporting
SThe August financials show that a pledge was received as expected and some additional expenses were incurred as events are planned for the summer.
3
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving ElginGrowing ElginInvesting in Elgin
Ensuring alignment of Planning for and Ensuring we have the necessary
current programs and facilitating commercial, tools, resources, and
services with community industrial, residential, and infrastructure to deliver programs
need.agricultural growth. and services now and in the
future.
Exploring different Fostering a healthy
Delivering mandated programs
ways of addressing environment.
community need.and services efficiently and
effectively.
Enhancing quality of
Engaging with our
place.
community and other
stakeholders.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
The above financial report is provided as an update on the actualsreceived for the TL fundraising
campaign only.There has been no Capital spend related to the campaign donations at this time.
CONCLUSION:
The report presented issubmitted to the Committee for their information, review and comment.
All of which is Respectfully
Approved for Submission
Submitted
Julie Gonyou
Chief Administrative Officer
Jennifer Ford
Director of Financial Services/
Treasurer