06 - August 22, 2022 Terrace Lodge Redevelopment Fundraising Committee Agenda Package
Corporation of the County of Elgin
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
AGENDA
For Monday, August 22, 2022
7:00 P.M.
Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas ON
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1 Meeting Called to Order
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2Approval of the Agenda
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3 Adoption of Minutes ÎJuly 18, 2022
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4 Disclosure of Pecuniary Interest
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5 Delegations
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6 Briefings
6.1 Donation Update Î Director of Financial Services (to be circulated)
6.2 Overview of 2022 Items to be Purchased: Recreation Programming
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7 Fundraising Strategies 2022
7.1 Events Booth
7.2 Launch of Christmas Catalogue/Donor Recognition Event
7.3 Telethon
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8 Other Business
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9 Correspondence Î none.
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10 Closed Session
10.1 Municipal Act Section 239 (2) (b) personal matters about an
identifiable individual, including municipal or local board employees
Î Donor Outreach Update
10.2 Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria
or instruction to be applied to any negotiations carried on or to be
carried on by or on behalf of the municipality or local board Î
Funding Strategy
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11 Motion to Rise and Report
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12 Date of Next Meeting
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13 Adjournment
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
Page 1
July 18, 2022
Corporation of the County of Elgin
TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE
MINUTES
For Monday, July 18, 2022, 7:00 p.m.
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The Terrace Lodge Redevelopment Fundraising Committee met this 18 day of July 2022.
The meeting was held at the Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas
in a hybrid format with Committee members and staff participating as indicated below:
Attendees: Dominique Gigure, Elgin County Councillor, Chair (in-person)
Amarilis Drouillard, Municipality of Dutton Dunwich Councillor (in-person)
Pete Barbour, Town of Aylmer Councillor (virtual)
Ruth Anne Perrin, Community Member (in-person)
Jamie Chapman, Community Member (in-person)
Kay Haines, Community Member (in-person)
Jim Jenkins, Community Member (virtual)
Brigette Clark-Carmichael, Community Member (virtual)
Staff: Katherine Thompson, Manager of Administrative Services/Deputy Clerk (in-
person)
Jennifer Ford, Director of Financial Services (virtual)
Christine Leonard, Administrator, Terrace Lodge (virtual)
Jenna Fentie, Legislative Services Coordinator (in-person)
Regrets: Richard Kisuule, Community Member
Fiona Wynn, Councillor, Municipality of Central Elgin
JulieGonyou, Chief Administrative Officer
Michele Harris, Director of Homes and Seniors Services
Tanya Noble, Manager of Program Therapy Services
1. CALL TO ORDER
The meeting convened at 7:04 p.m.with Councillor Gigure in the Chair.
2. APPROVAL OF THE AGENDA
Moved by: Jamie Chapman
Seconded by: Kay Haines
RESOLVED THAT the agenda for the July 18, 2022 meeting of the Terrace Lodge
Redevelopment Fundraising Committee be amended to include the following items
under Fundraising Strategies: 7.4 Support from Springfield Swans, and 7.5 Support
for an Online Auction.
Page 2
July 18, 2022
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne Perrin X
Jamie Chapman X
Kay HainesX
Jim Jenkins X
Brigette Clark-Carmichael X
Dominique Gigure, Chair X
TOTAL 8 0 0
- Motion Carried.
Councillor Gigure welcomed Brigette Clark-Carmichael as the new member of the
Terrace Lodge Redevelopment Fundraising Committee.
3. ADOPTION OF MINUTES
Moved by: Ruth Anne Perrin
Seconded by: Amarilis Drouillard
RESOLVED THAT the minutes of the meeting held on June 20, 2022 be approved.
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne PerrinX
Jamie Chapman X
Kay HainesX
Jim Jenkins X
Brigette Clark-Carmichael X
Dominique Gigure, Chair X
TOTAL 7 0 1
- Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
None.
Page 3
July 18, 2022
5. DELEGATIONS
None.
6. BRIEFINGS
6.1 Fundraising Financial Update Î Director of Financial Services
The Director of Financial Services presented the report updating the
Committee on the amount of funds received since the CommitteeÓs last
meeting (attached).
Moved by: Jamie Chapman
Seconded by: Kay Haines
RESOLVED THAT the report titled ÐFundraising Financial UpdateÑ from the
Director of Financial Services dated July 16, 2022 be received and filed.
Recorded Vote
Yes No Abstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Jamie Chapman X
Kay Haines X
Jim Jenkins X
Brigette Clark-CarmichaelX
Dominique Gigure, ChairX
TOTAL80 0
- Motion Carried.
7. Fundraising Strategies
7.1 Events Booth
The Committee discussed potential events to attend throughout the
summer/fall of 2022 to promote the campaign. The Manager of
Administrative Services will work with the CountyÓs IT department to source
out iPads with data in order to accept donations at events. The Committee
will create an event kit that includes supplies and handouts that will be used
at each event. The Committee also discussed preparing a colouring
page/greeting card that children/members of the public can prepare for
residents at Terrace Lodge.
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July 18, 2022
Moved by: Brigette Clark-Carmichael
Seconded by: Jamie Chapman
RESOLVED THAT the Terrace Lodge Redevelopment Fundraising
Committee consent to attending up to six (6) events in the summer/fall of
2022; and
THAT the Committee proceeds with preparation of the booth and required
materials as discussed.
Recorded Vote
Yes No Abstain
Pete Barbour X
Ruth Anne Perrin X
Jamie Chapman X
Kay Haines X
Jim Jenkins X
Brigette Clark-CarmichaelX
Dominique Gigure, ChairX
TOTAL70 0
- Motion Carried.
Amarilis Drouillard left the meeting at 7:29 p.m. and returned at 8:05 p.m.
7.2 Launch of Christmas Catalogue/Donor Recognition Event
The Committee consented to continue planning a donor/committee
member/Christmas Campaign Launch event for November 2023, and will
discuss in more detail at their next meeting.
7.3 Telethon
R. Kisuule previously consented to preparing a proposal for the CommitteeÓs
review at a future meeting. Councillor Gigure requested that more
information be obtained from Eastlink regarding the total number of
subscribers within the County of Elgin in order to determine our costs
relative to how many viewers are going to see our campaign.
7.4 Support from Springfield Swans
The Springfield Swans offered to dedicate their next fundraising roast beef
supper in April 2023 to the Terrace Lodge Comforts of Home Campaign.
Committee members are invited to provide support at the dinner.
Moved by: Amarilis Drouillard
Seconded by: Kay Haines
Page 5
July 18, 2022
RESOLVED THAT the Terrace Lodge Redevelopment Fundraising
Committee consents to partnering with the Springfield Swans to hold a roast
beef dinner in April 2023, date to be confirmed.
Recorded Vote
Yes No Abstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Jamie Chapman X
Kay Haines X
Jim Jenkins X
Brigette Clark-CarmichaelX
Dominique Gigure, ChairX
TOTAL80 0
- Motion Carried.
7.5 Support for an Online Auction
The Springfield Swans offered to assist the Committee with the preparation
of an online auction via Facebook. The Committee agreed to plan and
prepare for a Facebook auction for February 2023. Committee members are
invited to begin collecting donations for the auction.
Moved by: Amarilis Drouillard
Seconded by: Pete Barbour
RESOLVED THAT the Committee agrees in principle to pursue an online
auction as one of its fundraising strategies, date to be determined; and
THAT Committee members begin to collect items from donors for the
auction.
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July 18, 2022
Recorded Vote
Yes No Abstain
Amarilis Drouillard X
Pete Barbour X
Ruth Anne Perrin X
Jamie Chapman X
Kay Haines X
Jim Jenkins X
Brigette Clark-CarmichaelX
Dominique Gigure, ChairX
TOTAL800
- Motion Carried.
8. OTHER BUSINESS
None.
9. CORRESPONDENCE
None.
10. CLOSED SESSION
Moved by: Jamie Chapman
Seconded by:Jim Jenkins
RESOLVED THAT we do now move into closed session in accordance with
Municipal Act Section 239 (2) to discuss the following matters:
In-Camera Item #1
(b) personal matters about an identifiable individual, including municipal or local
board employees Î Donor Outreach Update
In-Camera Item #2
(k) a position, plan, procedure, criteria, or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board Î Funding Strategy
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Page 7
July 18, 2022
Ruth Anne Perrin X
Jamie Chapman X
Kay HainesX
Jim Jenkins X
Brigette Clark-Carmichael X
Dominique Gigure, Chair X
TOTAL 8 0 0
- Motion Carried.
11. MOTION TO RISE AND REPORT
Moved by: Jim Jenkins
Seconded by:Amarilis Drouillard
RESOLVED that we do now rise and report.
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne Perrin X
Jamie Chapman X
Kay HainesX
Jim Jenkins X
Brigette Clark-Carmichael X
Dominique Gigure, Chair X
TOTAL 8 0 0
- Motion Carried.
Moved by: Jamie Chapman
Seconded by: Ruth Anne Perrin
RESOLVED THAT the confidential reports titled ÐDonor Outreach UpdateÑ and
ÐFunding StrategyÑ from the Manager of Administrative Services/Deputy Clerk
be received and filed; and
THAT staff proceed as directed.
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne Perrin X
Page 8
July 18, 2022
Jamie Chapman X
Kay HainesX
Jim Jenkins X
Brigette Clark-Carmichael X
Dominique Gigure, Chair X
TOTAL 8 0 0
- Motion Carried.
14. DATE OF NEXT MEETING
The Terrace Lodge Redevelopment Fundraising Committee will tentatively meet
again on August 15, 2022 at 7:00 p.m.
15. ADJOURNMENT
Moved by: Jamie Chapman
Seconded by:Pete Barbour
RESOLVED THAT we do now adjourn at 8:45 p.m. to tentatively meet again on
August 15, 2022.
Recorded Vote
Yes No Abstain
Amarilis DrouillardX
Pete BarbourX
Ruth Anne Perrin X
Jamie Chapman X
Kay HainesX
Jim JenkinsX
Brigette Clark-CarmichaelX
Dominique Gigure, Chair X
TOTAL 8 0 0
- Motion Carried.
______________________________________________________________
Julie Gonyou, Dominique Gigure,
Chief Administrative Officer. Chair.
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REPORT TO TERRACE LODGE
FUNDRAISING COMMITTEE
FROM: Jennifer Ford, Director of Financial Services/Treasurer
DATE: July 16, 2022
SUBJECT: Fundraising Financial Update
RECOMMENDATION:
THAT the July 16, 2022 report titled, Fundraising Financial Update, submitted by the Director of
Financial Services/Treasurer, be received and filed for the CommitteeÓs information.
INTRODUCTION/DISCUSSION/FINANCIAL IMPLICATIONS:
The Committee last received an updated report up to and including June 20, 2022. This report
indicates that the overall fundraising totalhasslightly increased by $44 since that time.
,
Therefore
.
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the overall fundraising campaign should be adjusted
Update
Long Term Plan
Î
upplemental Reporting
S On the June Financials, the committee suggested that the total for new numbers for the percentages of the campaign total raised have been included on this report to incorporate this
request.
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ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving ElginGrowing ElginInvesting in Elgin
Ensuring alignment of Planning for and Ensuring we have the necessary
current programs and facilitating commercial, tools, resources, and
services with community industrial, residential, and infrastructure to deliver programs
need. agricultural growth. and services now and in the
future.
Exploring different Fostering a healthy
Delivering mandated programs
ways of addressing environment.
community need. and services efficiently and
effectively.
Enhancing quality of
Engaging with our
place.
community and other
stakeholders.
LOCAL MUNICIPAL PARTNER IMPACT:
None
COMMUNICATION REQUIREMENTS:
The above financial report is provided as an update on the actuals received for the TL fundraising
campaign only. There has been no Capital spend related to the campaign donations at this time.
CONCLUSION:
The report presented is submitted to the Committee for their information, review and comment.
All of which is Respectfully
Approved for Submission
Submitted
Julie Gonyou
Jennifer Ford Chief Administrative Officer
Director of Financial Services/
Treasurer