June 24, 2008 Minutes
Carried
THAT the report "Library Donation to 'Helping Hands"'. dated June 3,2008 from
Manager of Cultural Services be received and filed
Moved by Councillor Mennill
Seconded by Councillor Mcintyre
the
Libra
Donation to
Hel
n
Hands" - ManaQer of Cultural Services
Carried
THAT staff report to Council on the approved contractors and costs for the completion of
the project.
THAT the funds for this project
the Bridge Reserve: and,
n excess of the Capital Budget allocation be allocated from
THAT the Chief Administrative Officer and the Director of Engineering Services be
authorized and directed to negotiate with the contractors specializing in pipe jacking and
well points for the Mill Creek Culvert project; and,
Moved by Councillor Wilson
Seconded by Councillor Marks
Mill Creek Culvert - S
date - Director of En
Services
REPORTS
Carried
THAT we do now proceed in Committee Of The Whole Council
Moved by Councillor Acre
Seconded by Councillor Menn
Councillors Mcintyre, Vowel, and Wilson declared a conflict with regard to Closed Meeting
Item #2 concerning a lease at 99 Edward Street, as it might prejudice their position as a
Council appointee on the Board of Health.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -
Warden Hofhuis and Councillors Mcintyre and Wilson presented certificates to Brooymans
Farms; Clovermead Bees & Honey; and Weninger Farms Ltd., recognizing their
achievements in receiving the Premier's Regional Award for Agri-Food Innovation
Excellence.
PRESENTATIONS
Carried
THAT
Moved by Councillor Mcintyre
Seconded by Councillor Marks
the minutes of the meeting held on June
10. 2008 be adopted
Warden Hofhuis in the Chair.
The Elgin County Council met this day at the Administration Building, at 9:01 a.m., in
accordance with adjournment, with all members present except Councillor Habkirk
(recovering from surgery).
Tuesday, June 24. 2008
COUNTY COUNCIL
Carried
THAT the report "MOHL TC Annual Accommodation Fee and Funding Envelope
Announcement" dated June 17, 2008, from the Director of Senior Services for Terrace
Lodge be received and filed.
Moved by Councillor Vowel
Seconded by Councillor Acre
MOHL TC Annual Accommodation Fee and Fundin Envelope Announcement-
Directors of Seniors Services - Terrace LodQe, Bobier Villa
Carried
THAT
THAT the County of Elgin continue operating the Elgin-St. Thomas Connects Porta
further,
the County of Elgin continue supporting
the Docket platform unti
the end of 2009.
THAT
and,
and
the County of Elgin discontinue using Docket for web site content
Moved by Councillor Marks
Seconded by Councillor Warwick
management;
The Director of Information Technology indicated the Docket software has proven to have
some risks associated with it. County staff will continue to assist municipalities using the
Docket software to the end of 2009.
n Website Review - Director of
nformation Technolo
Carried
THAT the Director of Cultural Services be authorized to contact
be key informants during Library Branch site visits.
two community partners to
THAT Warden Hofhuis and the Director of Cultural Services meet with the project
consultant on Wednesday, July 23, 2008 to discuss the Library operations; and,
THAT the Elgin County Library be authorized to participate in the "Leadership by Design"
program developed by the Ontario Library Association; and,
Moved by Councillor Mcintyre
Seconded by Councillor Acre
Leadersh
ram - Director of Cultura
Services
Carried
THAT the Warden issue a letter of appreciation to the Municipality of DuttonlDunwich for
improvements made to the John Kenneth Galbraith Reference Library - Dutton Public
Library.
Moved by Councillor Acre
Seconded by Councillor Marks
The Manager of Cultural Services displayed some photographs of the renovations to the
Dutton Library and noted the positive impact to the public by moving the reference desk
closer to the entrance.
Dutton Libra
County Council
Renovations - ManaQer of Cultural Services
2
June 24, 2008
Premier Dalton McGuinty, acknowledging Council's support of the City of Kingston's
resolution concerning the Zenn car and other electric automobiles for use on Ontario
roads.
1
Items for
nformation (Consent AQenda
Carried
THAT Correspondence
Moved by Councillor Marks
Seconded by Councillor Wilson
Item #3 be received and filed
The following recommendation was adopted respecting Correspondence
Item #3
Carried
THAT the Corporation of the County of Elgin supports the resolution from the City of
Waterloo calling upon the Provincial government to clarify and confirm that the 2008
Municipal Road and Bridge Infrastructure Investment is in fact a one-time infusion of funds
and if this is the case that the government provide long term and sustainable infrastructure
funding to municipalities.
Moved by Councillor Warwick
Seconded by Councillor Acre
The following recommendation was adopted respecting Correspondence
Item #2
Carried
THAT Correspondence
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
Item #1
be received and filed
The following recommendation was adopted respecting Correspondence
Julie C. Oram, Director of Corporate Services/City Clerk, City of Belleville, with a
resolution petitioning the Ontario Government to provide municipalities with additiona
powers to raise revenues to finance upgrades to municipal infrastructure, such as
those provided to the City of Toronto, and including the opportunity to levy carbon
taxes with such funds to be devoted to environmental projects.
Item #1
3
Susan Greatrix, City Clerk, City of Waterloo, with a resolution calling upon the
Provincial government to clarify and confirm that the 2008 Municipal Road and Bridge
Infrastructure Investment is in fact a one-time infusion of funds and if this is the case
that the government provide long term and sustainable infrastructure funding to
municipalities.
2
Lorna Buob, Clerk-Treasurer, Township of O'Connor, with a resolution requesting that
the Federal Government commit to meeting the demands for the Canada Summer
Jobs Program by guaranteeing a set number of positions and increase the funding
accordingly.
1
Items for Consideration
CORRESPONDENCE
Carried
THAT
Moved by Councillor Mcintyre
Seconded by Councillor Menn
the "Single Source Purchasing" of three multifunction copiers be approved
Multifunction Copiers - Purchasin
County Council
Co-Ordinator
3
June 24, 2008
THAT a donation of $500.00, acquired from the Unspecified Grant line, be granted
Scott Brunelle towards his costs to attend the World Leadership Conference in
Washington, D.C., from July 25-August 2, 2008; and
Moved by Councillor Mennill
Seconded by Councillor Acre
to Mr.
Carried
THAT the request from Scott Brunelle for financial assistance towards his costs to attend a
World Leadership Conference in Washington, DC, be considered as a Matter of Urgency.
Moved by Councillor Wilson
Seconded by Councillor Mcintyre
Councillor Wilson presented a letter from Scott Brunelle requesting financial assistance to
attend a World Leadership Conference in Washington, D.C. and requested consideration
for the issue be considered as a Matter of Urgency.
Matters of Ur
Notice of Motion - None
Warden Hofhuis requested more information concerning the proposed comprehensive
planning function at the County level. The Chief Administrative Officer explained that if
Council decided to go forward with a County comprehensive planning function, the
process would start small and preparations would begin in 2009. Councillor Marks
indicated a letter would be coming to Council from Central Elgin stating its displeasure with
the deadline of July 11th for lower-tier decisions on a County Planning function.
Councillor Mcintyre thanked the Warden and Council for recognizing the recipients of the
Premier's Regional Award for Agri-Food Innovation Excellence this morning.
Statements/In
Members
OTHER BUSINESS
Carried
THAT Correspondence Items #1-7 be received and filed
Moved by Councillor Mcintyre
Seconded by Councillor Marks
Norma Schnekenburger, Chair, West Elgin Citizens' Group for Rural Education
thanking Council for its support and concern for rural community schools.
7
St. Thomas Infrastructure Master Plans Notice of Study Commencement and Public
Information Centre.
6
AMO Conference, August 24-27,2008. Ottawa Congress Centre and Westin Ottawa
Hotel - 2008 "Program at a Glance"
5
Hon. John Gerretsen, Minister of the Environment, acknowledging Council's support of
the City of Kingston's resolution with regard to allowing Zero Emissions No Noise
vehicles on Ontario roads.
4
M. Bourque, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's position regarding municipal infrastructure funding
3.
Jodi Woodrich, Administrative Assistant, City of St. Thomas, supporting Council's
resolution concerning long-term care access and funding.
2
County Council
4
June 24. 2008
THAT Mr. Peter Dutchak be confirmed as Deputy Director of Engineering Services
effective July 2008; and,
THAT Mr. Alan Smith be confirmed as Deputy Director of Community and Cultural
Services effective August 2008; and,
THAT Mr. Brian Masschaele be confirmed as Director of the newly named Community and
Cultural Services Department effective August 2008; and,
THAT the confidential report from the Chief Administrative Officer regarding "Succession
Planning Part 11", dated June 24th, 2008, be approved for implementation noting a positive
net financial impact once all changes have been realized; and,
Moved by Councillor Acre
Seconded by Councillor Mcintyre
Carried
THAT the confidential discussions regarding personnel information at Bobier Villa and
Terrace Lodge was received and filed.
Moved by Councillor Mcintyre
Seconded by Councillor Marks
Carried
THAT the confidential request for retirement benefits dated June 16th, 2008 be approved
and staff be directed to review the eligibility criteria for retirement benefits for Council's
consideration.
Moved by Councillor Marks
Seconded by Councillor Menn
Carried
THAT we do now
Moved by Councillor Marks
Seconded by Councillor Acre
rise at 12:15 p.m
and
report.
Councillors Mcintyre. Vowel and Wilson
returned to the Council Chambers at 12:13 p.m
Councillors Mcintyre, Vowel and Wilson, having previously declared a conflict regarding a
confidential lease matter at 99 Edward Street, left the Council Chambers at 11 :55 a.m. and
refrained from discussing and voting on the item
Staff was excused from the Council Chambers except for the Director of Human
Resources and the Chief Administrative Officer.
Carried
THAT we do proceed in a Closed Meeting at 10:10 a.m., in accordance with the Municipal
Act, to discuss matters under Section 240.2(b) personal matters about identifiable
individuals regarding request for retirement benefits; personnel issues at Bobier Villa and
Terrace Lodge; Succession Planning; and lease matters at 99 Edward Street.
Moved by Councillor Acre
Seconded by Councillor Wilson
Counci
took a break at 10:00 and reconvened at 10
10 a.m
Carried
THAT Mr. Brunelle be requested to report to Council on his experiences at the conference
at a future meeting.
County Council
5
June 24. 2008
Ma ,
Chief Administrative Officer.
Hofhuis
arden.
Carried
THAT we do now adjourn at 12:20 p.m
Moved by Councillor Marks
Seconded by Councillor Wilson
to meet again on July 22. 2008 at
9:00 a.m
Carried
THAT By-Law No. 08- 20 "A By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the June 24, 2008 Meeting" be read a first,
second and third time and finally passed.
Moved by Councillor Mcintyre
Seconded by Councillor Menn
BY-LAWS
Carried
THAT we do adopt the recommendations of the Committee Of The Whole Council
Moved by Councillor Marks
Seconded by Councillor Warwick
Councillor Wilson briefed Council on the Community
the SCOR sub-committee
representatives being nominated for
Carried
THAT
Moved by Councillor Marks
Seconded by Councillor Acre
the staff direction on a lease negotiation at 99 Edward Street be approved
Carried Unanimously.
THAT all other recommended changes be implemented through attrition and as
opportunities arise
THAT two new Ward Clerk positions be created, one for
Terrace Lodge effective immediately; and further,
Elgin Manor and
THAT a new administrative assistant position be created in Economic Development and
Tourism Services effective immediately; and,
the other for
THAT the newly revised position of Manager of Library Services be endorsed and
approved; and,
THAT Mrs. Patricia Vandevenne be confirmed as Director of Elgin Manor and Bobier
Long-Term Care Homes for a one-year trial period commencing July 2008; and,
County Council
6
Villa
June 24, 2008