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21 - November 8, 2022 County Council Agenda Package TABLE OF CONTENTS Orders Î Tuesday, November 8, 2022ÈÈÈÈÈÈÈÈÈ.ÈÈÈÈÈÈÈ... 3 Elgin County Council Minutes ÎOctober 11, 2022ÈÈÈÈÈÈÈÈÈÈÈÈ 4 DelegationÎSCOR: Annual Member Update 2022ÈÈÈÈÈÈÈÈÈÈÈÈÈ 10 Reports IndexÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ. 21 Report ÎWardenÓs Activity Report (Fall 2022) & COVID-19 UpdateÈÈÈÈÈÈ 23 Report Î Annual Council Committee Update: RIPA CommitteeÈÈÈÈÈÈÈÈ 26 Report Î Annual Council Committee Update: Environmental Advisory 29 CommitteeÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ. Report Î Annual Council Committee Update: Health Recruitment Partnership 33 CommitteeÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ Report Î Elgin County Museum 2022 Annual ReportÈÈÈÈÈÈÈÈÈÈÈÈ. 38 Report Î Tree Commissioner/Weed Inspector Quarterly Report January Î March 47 2022ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ... Report Î Tree Commissioner/Weed Inspector Quarterly Report April ÎJune 50 2022ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. Report Î2022 Elgin County Economic Development and Tourism Year in 53 ReviewÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. Report Î Homes Î Program and Therapy Policy Manual Review and Revisions.. 76 Report Î Homes Î Administration Policy Updates Î Section 3 Emergency Planning and Response and Section 4 Continuous Quality 79 ImprovementÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ. Report Î Medical Assistance in Dying (MAID) Administration Policy 2.31 84 RevisionsÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ Report Î Traffic Study Î Fulton Street (CR 41), ViennaÈÈÈÈÈÈÈÈÈÈÈ.. 101 Report Î Parking By-Law Amendment Î Furnival Road, RodneyÈÈÈÈÈÈÈ. 104 Report Î Town of Aylmer Official Plan Amendment No. 21, concerning Part of Lot 86, Concession STR; 448 Talbot Street East, Town of Aylmer, 107 County of ElginÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. Report Î Redline Revision for Phase 3 of Draft Plan of Subdivision 34T-98001 (Cottonwood); Part of Lots 85 and 86, Concession NTR and Part of Block W, Registered Plan 164, Town of Aylmer, County of ElginÈÈÈ 120 Report Î Municipality of Bayham Official Plan Amendment No. 28, Part 1, Plan 11R876, Concession 2, Lot 14; 4964 and 4968 Plank Road, 124 Municipality of BayhamÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ Report Î Municipality of Bayham Official Plan Amendment No. 29, Concession 133 3, Lots 19 and 20; 56237 Chute Line, Municipality of BayhamÈÈÈÈ Report ÎRequest for Exemption from Draft Plan Approval for Plan of Condominium, Block 65, Plan 11M-241, Part of Lot 1, Concession 1, 142 Geographic Village of Port Stanley, Municipality of Central ElginÈÈÈ Report ÎKarwood-Canterbury, Draft Plan of Subdivision, Part 3 and 7, Plan 11R-9106, Lot 32, Registered Plan 231, Geographic Village of 157 BelmontÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. Report Î Central Elgin Official Plan Amendment No. 12 and Eagle Ridge Phase II Draft Plan of Subdivision, Block 74 and Part of Block 75, Registered Plan 11M-242, Part of Lot 4, Plan 263, Geographic Township of 161 Yarmouth, Municipality of Central ElginÈÈÈÈÈÈÈÈÈÈÈÈÈÈ Report ÎHealth Recruitment Partnership Additional Incentive FundingÈÈÈÈ.. 217 Report ÎDonation ÎDecommissioned AmbulanceÈÈÈÈÈÈÈÈÈÈÈÈÈ. 220 Report Î Change of Position Title Î County SolicitorÈÈÈÈÈÈÈÈÈÈÈÈ.. 232 Items for Consideration IndexÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. 234 Correspondence Î Letter from Land Division Committee Vice-ChairÈÈÈÈÈ... 235 Items for Information IndexÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ.. 245 Correspondence Î Letter from Ministry of Municipal Affairs and HousingÈÈÈ... 246 Correspondence ÎLetter from SWPH È.ÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈÈ. 247 Correspondence Î Western Ontario Wardens Caucus October 2022 Newsletter. 248 Closed Session Agenda ÎNovember 8, 2022ÈÈÈÈÈÈÈÈÈÈ.ÈÈÈÈÈ 259 By-Law 22-46ÎNo-Parking Amendment Furnival RoadÈÈÈÈÈÈÈÈÈÈÈ 260 By-Law 22-47ÎTitle Change toDirector of Legal Services.ÈÈÈÈÈÈÈÈÈ. 261 ORDERS OF THE DAY For Tuesday, November 8, 2022, 9:00 A.M. Location: Masonic Centre of Elgin, 42703 Fruit Ridge Line, St. Thomas ON st 1Meeting Called to Order nd 2 Adoption of Minutes ÎOctober 11, 2022 rd 3 Disclosure of Pecuniary Interest and the General Nature Thereof th 4 Presenting Petitions, Presentations and Delegations DELEGATION: 9:00 a.m. Î South Central Ontario Region Economic Development Corporation (SCOREDC) Î Annual Member Update 2022 th 5 Motion to Move Into ÐCommittee of the Whole CouncilÑ th 6 Reports of Council, Outside Boards and Staff th 7 Council Correspondence Items for Consideration Items for Information (Consent Agenda) th 8 Other Business 1.Statements/Inquiries by Members 2.Notice of Motion 3.Matters of Urgency th 9 Closed Meeting Items th 10Recess th 11 Motion to Rise and Report th 12 Motion to Adopt Recommendations from the Committee of the Whole th 13Consideration of By-Laws th 14 Adjournment NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. Page 1 October11,2022 ELGINCOUNTYCOUNCIL MINUTES October11, 2022 th ElginCountyCouncilmetthis11dayofOctober2022attheMasonicCentreofElgin,42703 FruitRidgeLine,St.ThomasON. Themeetingwasheldin a hybridformatwithCouncillorsand staffparticipatingasindicatedbelow. CouncilPresent:WardenMaryFrench(MasonicCentre) DeputyWardenTomMarks (MasonicCentre) CouncillorDuncanMcPhail(MasonicCentre) CouncillorBobPurcell(MasonicCentre) CouncillorGrantJones (MasonicCentre) CouncillorSallyMartyn (MasonicCentre) CouncillorDaveMennill(MasonicCentre) CouncillorDominiqueGiguère(MasonicCentre) CouncillorEdKetchabaw(MasonicCentre) StaffPresent:JulieGonyou,ChiefAdministrativeOfficer (MasonicCentre) BrianLima,GeneralManagerofEngineering,Planning & Enterprise/Deputy CAO(MasonicCentre) MicheleHarris, Directorof HomesandSeniors Services (MasonicCentre) StephenGibson,CountySolicitor(Virtual) NicholasLoeb,SeniorLegalCounsel(Virtual) JennaFentie,ManagerofAdministrativeServices/DeputyClerk(Masonic Centre) StefanieHeide,LegislativeServicesCoordinator(MasonicCentre) John “Ian” Fleck, ElginCountyLandDivisionCommitteeChair(reportonly) 1.CALLTOORDER Themeetingconvenedat9:00 a.m.withWardenFrenchinthechair. 2.ADOPTIONOFMINUTES Moved by: CouncillorPurcell Seconded by: CouncillorMennill RESOLVEDTHATtheminutesofthemeetingheldonSeptember27, 2022be adopted. - MotionCarried. 3.DISCLOSUREOFPECUNIARYINTERESTANDTHEGENERALNATURETHEREOF CouncillorMartyndeclared a conflict ofinterestwithClosedSessionItem#2.Councillor Martynwillnotparticipateinthe discussion or vote onthisitem. 4. PRESENTINGPETITIONS,PRESENTATIONSANDDELEGATIONS None. 5.COMMITTEEOFTHEWHOLE Moved by: DeputyWardenMarks Seconded by: CouncillorKetchabaw RESOLVEDTHATwedonowmoveintoCommitteeoftheWholeCouncil. - MotionCarried. Page 2 October11,2022 6. REPORTSOFCOUNCIL,OUTSIDEBOARDSANDSTAFF 6.1TerraceLodgeRedevelopment – 2022YearEndUpdate – CouncillorPurcell - TerraceLodge RedevelopmentSteeringCommitteeChair CouncillorPurcell,ChairoftheTerraceLodgeRedevelopmentSteeringCommittee providedanupdateonthestatusoftheTerraceLodgeRedevelopmentProject progressachievedin2022. Moved by: CouncillorJones Seconded by: Councillor Martyn RESOLVEDTHATthereporttitled “TerraceLodgeRedevelopment – 2022Year EndUpdate”datedOctober11, 2022fromtheTerraceLodgeRedevelopment SteeringCommitteeChairbereceivedandfiled. - MotionCarried. 6.2ElginCountyLandDivisionActivitiesfor2022 – ElginCountyLandDivision CommitteeChair, andSecretaryTreasurer TheElginCountyLandDivisionCommitteeChairprovidedCouncilwith a reporton theactivitiesoftheElginCountyLandDivisionCommitteefor2022. Moved by: CouncillorJones Seconded by: CouncillorKetchabaw RESOLVEDTHATthereporttitled“ElginCountyLandDivisionActivitiesfor2022” datedOctober11,2022fromtheElginCountyLandDivisionCommitteeChairand theSecretary-Treasurerbe received andfiled. - MotionCarried. 6.3Homes – InfectionControlPolicy2.10 – Immunization – StaffCOVID-19and AdministrationPolicy1.35VisitorsandResidentAbsencesDuring a Pandemic – DirectorofHomesandSeniorsServices TheDirectorof HomesandSeniorsServicespresentedthereportrecommending thatCountyCouncilapprovepolicyamendmentstosupportresident,staff,and visitorsafetyandwell-being. Moved by: CouncillorJones Seconded by: CouncillorMartyn RESOLVEDTHATthereporttitled “Homes – InfectionControlPolicy2.10 – Immunization – StaffCOVID-19andAdministrationPolicy1.35Visitorsand ResidentAbsencesDuring a Pandemic” datedOctober4,2022fromtheDirector of HomesandSeniorsServicesbe received andfiled; and THATCouncilapprovetheamendmentstothe“Homes – InfectionControlPolicy 2.10 – Immunization – StaffCOVID-19”;and THATCouncilapprovetheamendmentstothe“AdministrationPolicy1.35 VisitorsandResidentAbsencesDuring a Pandemic”;and THATstaffbedirectedtoprovideanupdatedreporttoCouncilasnecessitated throughupdatedinformation/directives/guidancedocumentswhichmayinclude, butnot belimitedto, such itemsaspandemictrends,scientific/medicalevidence, updatedministryandpublichealthguidance,residentandfamilycouncil feedback,labourrelationsoutcomes,and,policyandprocedurerevision recommendations. - MotionCarried. Page 3 October11,2022 6.4TownshipofSouthwoldOfficialPlanAmendmentNo.2,concerning37437 LakeLine,PortStanley; Lot R Plan39,TownshipofSouthwold,Countyof Elgin – GeneralManagerofEngineering,Planning & Enterprise / DeputyCAO TheGeneralManagerofEngineering,PlanningandEnterprise/DeputyCAO presented a reportprovidingCountyCouncilwithinformationrequiredinorderto considergrantingapprovaltotheabovenotedOfficialPlanAmendment. Moved by: CouncillorMennill Seconded by: DeputyWardenMarks RESOLVEDTHATtheCounciloftheCorporationoftheCountyofElgin approvesOfficialPlanAmendmentNo.2tothe TownshipofSouthwoldOfficial Plan,FileNo.SOOPA 2-22; and THATstaffbedirectedtoprovidenoticeofthisdecisioninaccordancewiththe PlanningAct. - MotionCarried. 6.5 IntegrityCommissioner / ClosedMeetingInvestigator / Ombudsman AppointmentBy-Law – ChiefAdministrativeOfficer TheChiefAdministrativeOfficerpresentedthereportrecommendingthatCounty CouncilapproveandauthorizeBy-LawNo.22-43. Moved by: CouncillorKetchabaw Seconded by: CouncillorPurcell RESOLVEDTHATthe reporttitled“IntegrityCommissioner / ClosedMeeting Investigator / OmbudsmanAppointmentBy-Law”datedOctober3,2022fromthe ChiefAdministrativeOfficerbe received andfiled; and THATCountyCouncilpassBy-LawNo.22-43, “Being a By-LawtoAppointAird & BerlisLLPastheIntegrityCommissioner,ClosedMeetingInvestigator, and OmbudsmanfortheCorporationoftheCountyofElginandtorepealBy-LawNo. 17-42.” - MotionCarried. 6.6UpdatedCOVID-19Measures – ChiefAdministrativeOfficer TheChiefAdministrativeOfficerpresentedthereporttoCountyCouncilproviding anupdateoncurrentCOVID-19protocolsandhealthandsafetymeasuresinplace atCountyfacilities (withtheexceptionofLong-TermCare Homes). Moved by: CouncillorMcPhail Seconded by: CouncillorMartyn RESOLVEDTHATthereporttitled “UpdatedCOVID-19Measures” dated October5,2022fromtheChiefAdministrativeOfficerbereceivedandfiled;and THATCountyCouncilsupporttheongoingimplementationoftheCOVID-19 Vaccine VerificationPolicyNo.8.390for a minimumof90 days. - MotionCarried. 6.7 ChangestoBillingRates - LegalServices – ChiefAdministrativeOfficer TheChiefAdministrativeOfficerpresentedthereporttoprovideCountyCouncil withinformationrequiredinordertomake a decisiononproposedchangesto billing ratesforLegal Services. Moved by: CouncillorMennill Seconded by: CouncillorJones Page 4 October11,2022 RESOLVEDTHATElginCountyCouncilauthorize a billingratefortheposition ofSolicitorintheamountof$150.00perhourandanincreaseintheBillingRate fortheDirectorofLegalServicesandGeneralCounselto$215.00perhour, commencingJanuary1,2023;and THATtheChiefAdministrativeOfficerbedirectedtosendnotificationofthis increasetoElgin’sLocalMunicipalPartners. - MotionCarried. 6.8 ElginMiddlesexRegionalFireSchoolUpdateReport – ChiefAdministrative Officer TheChiefAdministrativeOfficerpresentedthereportthatprovidesCountyCouncil withanoverviewoftheEMRFSoperationsin2022. Moved by: CouncillorJones Seconded by: CouncillorPurcell RESOLVEDTHATthereporttitled “ElginMiddlesexRegionalFireSchool Update” fromtheChiefAdministrativeOfficer,datedOctober5,2022be received andfiledforinformation. - MotionCarried. 7.COUNCILCORRESPONDENCE 7.1ItemsforConsideration None. 7.2ItemsforInformationೃ(Attached) 7.2.1Letterfromthe MunicipalityofGreyHighlandsadvisingthat a resolutionto lobbytheMinistryoftheSolicitorGeneralto increase thefinesforalllevels ofspeedingwaspassedattheSeptember7,2022meetingoftheCouncilof theMunicipalityofGreyHighlands. 7.2.2LetterfromtheMunicipalityofCentralElginnotingthat a resolutionto declinetheCountyofElgin’srequesttoimplement a TrafficCalmingPilot ProjectattheMunicipality’sexpenseonEastRoadbeing a CountyofElgin RoadwaspassedattheSeptember26,2022meetingoftheCouncilofthe MunicipalityofCentralElgin. 7.2.3LetterfromWardenGeorgeCornell,ChairoftheWesternOntarioWardens’ Caucusto Commission SecretaryoftheFederalElectoral boundaries Commission forOntario regardingtheproposed2022federalelectoral districtsredistribution. Moved by: CouncillorMcPhail Seconded by: CouncillorKetchabaw RESOLVEDTHATcorrespondenceitems7.2.1 – 7.2.3 be received andfiled. - MotionCarried. 8. OTHERBUSINESS 8.1Statements/InquiriesbyMembers None. 8.2 NoticeofMotion Page 5 October11,2022 None. 8.3MattersofUrgency None. 9. CLOSEDMEETINGITEMS Moved by: CouncillorMennill Seconded by: CouncillorGiguère RESOLVEDTHATwedonowproceedintoclosedmeeting session inaccordancewith theMunicipalActto discuss thefollowingmattersunderMunicipalActSection239(2): In-CameraItem#1 (b) personalmattersaboutanidentifiableindividual,includingmunicipalorlocalboard employees– OrganizationalUpdate(Walk-On) In-CameraItem#2 (k) a position,plan,procedure,criteriaorinstructiontobeappliedtoanynegotiations carriedonbyoronbehalfofthemunicipalityorlocalboard– ContractNegotiations (Verbal) - MotionCarried. 10. MOTIONTORISEANDREPORT Moved by: DeputyWardenMarks Seconded by: CouncillorGiguère RESOLVEDTHATwedonow rise andreport. - MotionCarried. In-CameraItem #1 – OrganizationalUpdate(Walk-On) Moved by: CouncillorJones Seconded by: CouncillorKetchabaw RESOLVEDTHATstaffproceedasdirected. - MotionCarried. In-CameraItem #2 – ContractNegotiations(Verbal) Moved by: CouncillorMennill Seconded by: CouncillorGiguère RESOLVEDTHATthereportfromthe Chief Administrative Officerbereceived. - MotionCarried. 11. MOTIONTOADOPTRECOMMENDATIONSFROMTHECOMMITTEEOFTHEWHOLE Moved by: CouncillorJones Seconded by: CouncillorPurcell RESOLVEDTHATwedonowadoptrecommendationsoftheCommittee of theWhole. - MotionCarried. 12. CONSIDERATIONOFBY-LAWS Page 6 October11,2022 12.1 By-LawNo.22-43 – AppointinganIntegrityCommissioner,ClosedMeeting InvestigatorandOmbudsman BEING a By-LawtoAppointAird & BerlisLLPastheIntegrity Commissioner, ClosedMeetingInvestigatorandOmbudsmanfortheCorporationoftheCountyof ElginandtoRepealBy-LawNo.17-42. Moved by: DeputyWardenMarks Seconded by: CouncillorMennill RESOLVEDTHATBy-LawNo.22-43 benowread a first, second andthirdtime andfinallypassed. - MotionCarried. 12.2 By-LawNo.22-44 – Appointing a CommunityEmergencyManagement Coordinator BEING a By-LawtoAppoint a CommunityEmergencyManagementCoordinator (CEMC)fortheCountyofElgin. Moved by: CouncillorKetchabaw Seconded by: CouncillorJones RESOLVEDTHATBy-LawNo.22-44 benowread a first, second andthirdtime andfinallypassed. - MotionCarried. 12.3By-LawNo.22-45 ೃConfirmingActionsandProceedings BEING a By-LawtoConfirmProceedingsoftheMunicipalCouncilofthe CorporationoftheCountyofElginattheOctober11, 2022Meeting. Moved by: CouncillorGiguère Seconded by: CouncillorMartyn RESOLVEDTHATBy-LawNo.22-45 benowread a first, second andthirdtime andfinallypassed. - MotionCarried. 13. ADJOURNMENT Moved by: CouncillorPurcell Seconded by: DeputyWardenMarks RESOLVEDTHATwedonowadjournat9:43a.m.tomeetagainonNovember 8, 2022at 9:00a.m. - MotionCarried. JulieGonyou,MaryFrench, ChiefAdministrative Officer.Warden. SCOR EDC Member Elgin County 2022 Background recognized that a strong member based partnership would benefit their individual counties and the region long term. 2 Our Focus Good solid infrastructure sparks economic prosperity Transportation, water, housing, internet Human capital diverse workforce with varied in-demand skill sets, educational opportunities that match workforce needs, Sector development agriculture and food (value add) 3 Infrastructure: Transportation Movement of goods and services Rail Community transit to get people where they are going Investment in highways systems Support for regional airports 4 Infrastructure: Transportation Rail Supporting business and creating opportunities for industrial land development Supporting current business and agricultural sector 5 Community Transportation Southwest Community Transit 6 Human Capital Understanding the current workforce framework 7 Agriculture and Food Sector 8 Advocacy and successes Southwest Ontario Development Fund MTO Community Transportation Pilot Project Federal Rural Transit Solutions Fund Supporting agriculture and workforce Leadership during the pandemic 9 Regional Vision Elgin is an integral part of the region SCOR EDC needs stability and partner commitment for long term planning underpins long term confidence and planning in a region 10 Thank you! do@scorregion.com 11 REPORTS OF COUNCIL AND STAFF November 8, 2022 Council Reports ÎATTACHED Warden French Î WardenÓs Activity Report (Fall 2022) and COVID-19 Update Councillor Ketchabaw Î Annual Council Committee Update: Rural Initiatives and Planning Advisory Committee 2022 Councillor Jones Î Annual Council Committee Update: Environmental Advisory Committee Councillor Jones Î Annual Council Committee Update: Health Recruitment Partnership Committee Councillor Martyn Î Elgin County Museum 2022 Annual Report Staff Reports ÎATTACHED Tree Commissioner / Weed Inspector Î Tree Commissioner / Weed Inspector Quarterly Report January Î March 2022 Tree Commissioner / Weed Inspector Î Tree Commissioner / Weed Inspector Quarterly Report April Î June 2022 Manager of Economic Development, Tourism & Strategic Initiatives Î 2022 Elgin County Economic Development and Tourism Year in Review Director of Homes and Seniors Services Î Homes Î Program and Therapy Policy Manual Review and Revisions Director of Homes and Seniors Services Î Homes - Administration Policy Updates Î Section 3 Emergency Planning and Response and Section 4 Continuous Quality Improvement Director of Homes and Seniors Services Î Medical Assistance in Dying (MAID) Administration Policy 2.31 Revisions General Manager of EPE / Deputy CAO Î Traffic Study Î Fulton Street (CR 41), Vienna General Manager of EPE / Deputy CAO Î Parking By-Law Amendment Î Furnival Road, Rodney General Manager of EPE / Deputy CAO Î Town of Aylmer Official Plan Amendment No. 21, concerning Part of Lot 86, Concession STR; 448 Talbot Street East, Town of Aylmer, County of Elgin General Manager of EPE / Deputy CAO Î Redline Revision for Phase 3 of Draft Plan of Subdivision 34T-98001 (Cottonwood); Part of Lots 85 and 86, Concession NTR and Part of Block W, Registered Plan 164, Town of Aylmer, County of Elgin General Manager of EPE / Deputy CAO Î Municipality of Bayham Official Plan Amendment No. 28, Part 1, Plan 11R876, Concession 2, Lot 14; 4964 and 4968 Plank Road, Municipality of Bayham General Manager of EPE / Deputy CAO Î Municipality of Bayham Official Plan Amendment No. 29, Concession 3, Lots 19 and 20; 56237 Chute Line, Municipality of Bayham General Manager of EPE / Deputy CAO Î Request for Exemption from Draft Plan Approval for Plan of Condominium, Block 65, Plan 11M-241, Part of Lot 1, Concession 1, Geographic Village of Port Stanley, Municipality of Central Elgin General Manager of EPE / Deputy CAO Î Karwood-Canterbury, Draft Plan of Subdivision, Part 3 and 7, Plan 11R-9106, Lot 32, Registered Plan 231, Geographic Village of Belmont General Manager of EPE / Deputy CAO Î Central Elgin Official Plan Amendment No. 12 and Eagle Ridge Phase II Draft Plan of Subdivision, Block 74 and Part of Block 75, Registered Plan 11M- 242, Part of Lot 4, Plan 263, Geographic Township of Yarmouth, Municipality of Central Elgin Chief Administrative Officer Î Health Recruitment Partnership Additional Incentive Funding Chief Administrative Officer Î Donation Î Decommissioned Ambulance Chief Administrative Officer Î Change of Position Title Î County Solicitor 1 REPORT TO COUNTY COUNCIL FROM: Mary French, Warden DATE:November 8, 2022 SUBJECT: WardenÓs Activity Report (Fall 2022) and COVID-19 Update RECOMMENDATION: THAT the report titled ÐWardenÓs Activity Report (Fall 2022) and COVID-19 UpdateÑ dated November 8, 2022 from Warden French be received and filed. INTRODUCTION: This report provides a high-level summary of the CountyÓs response to the pandemic as well as a list of eventsand meetingsI attended and organized on behalf of County Council. DISCUSSION: COVID-19 Update On October 17, 2022, Southwestern Public Health announced that residents ages 12 and over are eligible to receive the COVID-19 bivalent booster vaccine that targets both the Omicron and original COVID-19 variants. The new formulation from Pfizer- BioNTech was approved by Health Canada for use in booster doses for this age group. To determine your eligibility for the bivalent booster vaccine, please visit www.swpublichealth.ca. Appointments are required and can be booked online: https://covid-19.ontario.ca/book-vaccine/ . 2022 Year in Review As I reflect on my past year as Warden of Elgin County, I am filled with pride about what we have been able to accomplish. Despite the ongoing challenges we experienced during a cyber disruption, and uncertainty presented by the continuing COVID-19 pandemic, we rose to the occasion and were still able to complete several important projects and advanced CouncilÓs strategic priorities. We have significantly invested in our critical infrastructure to ensure that our roads, bridges, and facilities will be safe and accessible to our residents for years to come. Infrastructure projects completed or in-progress this year include the Hamlet of Richmond reconstruction, approval of the Corporate Asset Management Plan, 2 commencement of the Administration Building Elevator Accessibility project and Council Chambers/Reception renovation, completion of Phase 1 of the Transportation Master Plan, and the construction of the Currie Road Pedestrian Crossing. Additionally, Phase 1 of the Terrace Lodge Redevelopment Project is expected to be completed by the end of this year. Additional highlights of the accomplishments for this year include: Approval of a new Economic Development Strategic Plan Eliminated Library Fines at Elgin County Library Branches Registered NursesÓ Association of Ontario Best Practice Spotlight Organization (BPSO) Designation for all three (3) Long-Term Care Homes Approval of Connectivity Advocacy Strategy Housing & Homelessness Study and Forum Energy Conservation and Demand Management Plan Approval Held three (3) successful Job Fairs for LTC Homes Elgin Middlesex Regional Fire School Î First Round of Graduates Approved Wildflower Plot Design and Native Species Planting Guidelines Endorsed Corporate Asset Management Plan The Fall of 2022 was a busy time for events in the County. I would like to thank Deputy Warden Marks for representing the County on my behalf for some events over the last few months. Events/Meetings Attended by Warden: County Council Meeting (September 14) Childhood Cancer Awareness Month Flag Raising (September 14) Western Ontario WardensÓ Caucus Meeting (September 16) County Council Meeting (September 27) National Day for Truth and Reconciliation Flag Raising Î County Administration (September 30) National Day for Truth and Reconciliation Ceremony Î Dutton Dunwich (September 30) National Day for Truth and Reconciliation Ceremony Î West Elgin (September 30) Community Safety and Well-Being Integration Table Meeting (October 4) County Council Meeting (October 11) Interview with Business View Magazine (October 11) Meeting with CAO and Hospice of Elgin (October 18) Elgin Clean Water Board Meeting (October 21) Budget Committee Meeting (November 1) County Council Meeting (November 8) Township of Southwold 2022 Volunteer Recognition Awards & Dinner (November 10) 3 Dutton Dunwich Evening of Remembrance Ceremony (November 10 Î Attended by Deputy Warden Marks) FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: Elgin County continues to work with and find ways to collaborate with ElginÓs municipal partners. COMMUNICATION REQUIREMENTS: None. CONCLUSION: It has been an honour to serve as Elgin County Warden during this past year, and as County Councillor for the 2018-2022 term. I would like to sincerely thank each and every one of my Council colleagues for your exceptional service over the past four years, and would like to extend my best wishes to the incoming Council. All of which is Respectfully Submitted Warden Mary French 1 REPORT TO COUNTY COUNCIL FROM: Councillor Ed Ketchabaw, Rural Initiatives and Planning Advisory Committee Chair DATE:November 8, 2022 SUBJECT: Annual Council Committee Update: Rural Initiatives and Planning Advisory Committee 2022 RECOMMENDATION: THAT the report titled ÐAnnual Council Committee Update: Rural Initiatives and Planning Advisory Committee 2022Ñ dated November 8, 2022 from Councillor Ketchabaw be received and filed. INTRODUCTION: Pursuant to CouncilÓs By-Law 19-41, Being a By-Law ÐTo Define the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of ElginÑ, reports shall be delivered to Elgin County Council on an as-needed basis and at least once per year. The purpose of this report is to provide Council with an update on the activities of the Rural Initiatives and Planning Advisory Committee throughout 2022. DISCUSSION: Background The Rural Initiatives Committee doubles as the ÐRural Initiatives and Planning Advisory Committee(RIPA)Ñ and was combined in 2016 in response to Bill 73 and changes to the Development Charges Act and the Planning Act, which requires that all upper-tier and single-tier levels of municipal government establishes a Planning Advisory Committee. In 2022, the Committee met on January 5, June 24, and July 12. County Council appointed the following members to the RIPA Committee: Warden Mary French Councillor Ed Ketchabaw (Chair) Councillor Dominique Gigure Councillor Sally Martyn 2 Donna Lunn (Elgin Federation of Agriculture (EFA) Member) It is noted that a member of the Elgin Federation of Agriculture is invited to participate on the RIPA Committee as a citizen appointee and as a non-voting member. Committee Mandate The RIPA CommitteeÓs mandate is: To promote the viability of agriculture and rural affairs in the County and throughout the Province; To examine issues such as, but not limited to: the challenges of the global economy on local agricultural practices; the viability of schools in rural communities; and, alternative sources of economic development in rural areas; To develop goals and objectives to improve and promote rural life; To demonstrate County CouncilÓs commitment to delivering services to rural communities by recommending a budget to Council that will accomplish identified goals; To act as a Planning Advisory Committee by providing information, perspective and recommendations to County Council on broad planning matters that may have an effect on the County and/or its local municipalities as required from time to time; To review from time to time the provisions of the Official Plan and related policy, and recommend to Council general amendments thereto which would be in the best interests of the County of Elgin (this would include five (5)-year reviews of the Official Plan); To advise County Council on general planning and development issues of Council and/or local municipal significance; to report to County Council on proposed land use policy changes as introduced by the Province of Ontario; and To review and report on specific aspects(s) of a submitted application. 2022 Committee Accomplishments Allocation of $69,498 to 18 local service groups through the Community Grant Program. Reviewed and helped refine Official Plan Review Discussion Paper #5 Î Population, Housing, and Employment Forecasts and Associated Land Needs Analysis for presentation to County Council. Reviewed and implemented changes tothe Community Grant Program application package, scoring matrix, and implementation process for the 2023 intake. 3 FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: None. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: None. CONCLUSION: The Rural Initiatives and Planning Advisory Committee (RIPA) is looking forward to reviewing the 2023 Community Grant Program applications and continuing to act in an advisory capacity in regards to the Official Plan Review process. All of which is Respectfully Submitted Councillor Ed Ketchabaw Rural Initiatives and Planning Advisory Committee Chair 1 REPORT TO COUNTY COUNCIL FROM: Councillor Grant Jones, Environmental Advisory Committee Chair DATE:November 8, 2022 SUBJECT: Annual Council Committee Update: Environmental Advisory Committee RECOMMENDATION: THAT the report titled ÐAnnual Council Committee Update: Environmental Advisory CommitteeÑ dated November 8, 2022 from Councillor Jones be received and filed. INTRODUCTION: Pursuant to County CouncilÓs By-Law 19-41, Being a By-Law to ÐDefine the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of ElginÑ, reports shall be delivered to Elgin County Council on an as-needed basis and at least once per year. The purpose of this report to is provide County Council with an update on the activities of the Environmental Advisory Committee in 2022. DISCUSSION: Fostering a healthy environment is a strategic priority of County Council as contained within its 2020-2022 Strategic Plan. To fulfill this objective, County Council established an Environmental Advisory Committee to assist in the development of a plan that will identify ways in which the County of Elgin can reduce its environmental footprint. In 2022, the Environmental Advisory Committee met on January 19 and March 1. As appointed by County Council in 2020, the following members served on the Committee: Warden Mary French Councillor Grant Jones, Chair Councillor Sally Martyn Kim Smale, Vice-Chair Robert Braam Sarah Emons 2 Ray Price Michaela Lenz *resigned from the Committee in summer 2022 Primose Kisuule Committee Mandate The Environmental Advisory Committee provides input, advice, and makes recommendations on environmental matters affecting the County of Elgin. The Advisory Committee is responsible for the following: To serve as an advisory, resource, and information support group to the Rural Initiatives and Planning Advisory Committee, Municipal Council and its Committees as required, and to the citizenry to encourage and promote sustainable programs and functions such as: waste reduction, reuse and recycling programs; water and energy conservation measures; and climate change mitigation. To investigate such other aspects of environmental concern as may be suggested by County Council, its other Committees, or civic administration. To initiate and/or receive submissions and/or delegations regarding any environmental concerns and to report with recommendations to the Rural Initiatives and Planning Advisory Committee and/or County Council when appropriate. Committee Accomplishments for 2022 In 2022, the Environmental Committee accomplished the following: Wildflower Plot Design In consultation with County staff, the Committee developed a wildflower plot design to be used to repurpose an existing garden at Elgin Manor Long-Term Care Home. County Council approved the design for the wildflower plot and earmarked $5,000 within the 2022 budget for implementation. Elgin County Native Species Plantings Guidelines The Committee developed the Elgin County Native Species Plantings Guidelines that will provide direction to County of Elgin staff and contracted landscapers regarding the use of native species in new and existing landscaped areas/garden plots at County- owned facilities. The guidelines provide definitions, scope, and general rules to be considered. The guidelines are designed to encourage the use of as many native species plantings as possible to achieve environmental benefits while remaining flexible for Facilities staff and contracted landscapers to utilize their discretion based on 3 situation/location of proposed garden plots and plantings. County Council approved the guidelines at their July 26, 2022 meeting. Centennial Ave and Elm Line Roundabout Landscaping Plan The Committee provided feedback to County Council regarding the landscaping plan for the Centennial Ave and Elm Line Roundabout, and recommended that County Council proceed with the implementation of a naturalized habitat (hydro-seed application) that will consist of an inscribed circle with topsoil and seed, using a locally sourced native pollinator seed mixture. County Council approved the recommendation by the Committee at their August 9, 2022 meeting. Maintenance of Roadside Ditches Policy The Committee provided feedback to County staff regarding the draft policy for the maintenance of roadside ditches before its presentation to County Council. FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. community need. Delivering mandated programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: None. LOCAL MUNICIPAL PARTNER IMPACT: None. 4 COMMUNICATION REQUIREMENTS: None. CONCLUSION: The Environmental Advisory Committee was established to help foster a healthy environment Î a strategic priority as identified in CouncilÓs 2020-2022 Strategic Plan. In 2022, the Committee continued their pursuit of reducing the CountyÓs environmental footprint through the development of a wild flower plot design and the Elgin County Native Species Planting Guidelines. All of which is Respectfully Submitted Councillor Grant Jones 1 REPORT TO COUNTY COUNCIL FROM: Councillor Grant Jones DATE:November 1, 2022 SUBJECT: Annual Council Committee Update: Health Recruitment Partnership Committee RECOMMENDATION: THAT the Annual Council Committee Update: Health Recruitment Partnership report from Councillor Grant Jones, dated December 1, 2021, be received and filed. INTRODUCTION: The purpose of this report is to review the activities of the Health Recruitment Partnership over the past yearand includes additional context regarding the province- wide physician shortage. BACKGROUND: Elgin County approved a continued investment of $67,409(2022) to support the Elgin- St. Thomas Health Recruitment Partnership (HRP). An additional request for $37,500 will be presented to County Council on November 8, 2022. Elgin County and the City of St. Thomas work collaboratively to meet the needs of local residents and fill any ÐgapsÑ in health services that exist in the community. Committee Mandate: In response to growing local demand for primary physicians in the community, the HRP was formed as a joint County-City initiative in 2007 to develop activities with the goal of attracting new Family Physicians to the area, as well as offering new physicians support as they integrate in the community. The Committee was originally launched as a two-year pilot project, but worked so well that the County has been providing funding for the program since inception. The CommitteeÓs work seems to improve the overall health and well-being of the community and helps alleviate pressure on the St. Thomas-Elgin General Hospital, and Emergency Medical Services. In addition to supporting the salary of a part-time Health Recruiter, funding from the County and the City supports scholarships for up to five (5) local St. Thomas and/or County residents who are enrolled in a Canadian medical school with an emphasis placed on the pursuit of a career in family medicine. 2 Remaining funds are utilized to support new physicians as they set up their practice through a loan program Î a loan that is forgiven after a four (4) year commitment to service in Elgin-St. Thomas is completed. At the present time, there are 52 family physicians in Elgin County. Between 2015-2022, thirty (30) new physicians have been recruited Î sixteen (16) of whom replaced retiring physicians. Physician Retirements: Retirement replacements have made up the majority of recruitment efforts. In 2020, two (2) family physicians retired from practice. Both of these positions were replaced with new graduates. In 2021, five (5) family physicians retired. The Committee is pleased to advise that replacements have been found for all five (5) retired physicians and these replacements were able to take over the practices with little or no disruption to patient access. Most recently, some of the new physicians are already taking on additional patients since taking over their practices and getting their Electronic Medical Record up and running. It is anticipated that in 2021/2022 at least 1500 additional patients will be taken on by the new physicians. In 2022, two (2) physicians retired and were replaced, and two (2) physicians postponed their retirement until 2023. St. Thomas/Elgin County has at least six (6) more family physicians that are over 65 years of age and could potentially decide to retire at any time.There are four (4) physicians that have noted their intentions to retire in 2023, including the two (2) that have postponed their retirements. Scholarship Program: The Committee continues to offer an annualScholarship Program for local students who are enrolled in a Canadian Medical School with emphasis placed on the pursuit of a career as a physician in family medicine. In 2020 and 2021, a total of six (6) $1000 scholarships were awarded. In 2022,there were six (6) local medical students who have expressed interest in applying for the scholarship. The 2022 scholarship application process closes on November 30, 2022, and should be awarded by the end of December. The HRP CommitteeÓs Recruiter, Cheryl Fish, remains in contact with our scholarship recipients for updates on their studies and shares practice opportunities. PROVINCIAL PHYSICIAN SHORTAGES: Within the context of the broader landscape of provincial physician shortages and the limitations facing municipalities in addressing these challenges, access to primary care has become a major concern in the wake of the COVID-19 pandemic, both in relation to the shortage of primary care physicians and to significantly increased service demand. At least 1 million Ontarians do not have regular access to primary care, and this shortage is especially acute in rural areas. One (1) in five (5) family doctors in the province plan to retire 3 in the next 5 years, according to the Ontario College of Family Physicians. As older physicians retire, it takes on average 1.5 to 2 new graduates to replace their capacity due to the size of their patient rosters built over time. This is an issue that we, as local elected officials, are hearing about very frequently from residents, and itÓs a challenging one for us to approach from the current position of Ontario municipalities in relation to health care system decision-making. Municipal governments play an important role in the health care system, but this key relationship often lacks formal recognition. As the closest level of government to the people we are inherently the most reliable and up-to-date source of localized population and planning data that can help to predict when and where services will be most needed. Now more than ever, people expect and deserve fair access to high-quality health care and residents are increasingly looking to their local municipal councils to represent their communityÓs concerns about health care provided by institutions, health care professionals, and the province. Elgin-specific context Like many municipalities, especially rural ones, Elgin County has historically fundedabove our required cost-share to provide additional health care services using property tax revenue. Health Care is a provincial responsibility, but these additional costs are often required in order to meet our communityÓs needs as it grows Î particularly in the area of Long-Term Care. The Association of Municipalities of Ontario (AMO)Ós analysis of municipal Financial Information Returns found that in 2018, 80% of municipal operating expenditures contributed in some way to the social determinants of health (this includes services like social housing, emergency services, waste management, parks and recreation, and childcare). Municipalities like Elgin often also fund direct health care services in order to ensure that residents have access to the level of care they need and deserve. In terms of primary care, Elgin County is currently feeling the pressure of limited access to family physicians compounded by an increasing rate of physician retirement in the wake of the COVID-19 pandemic. Ministry of Health sources advised that there were at least 10,000 unattached patients in Elgin County alone prior to the pandemic. That means that before 2020, one (1) in five (5) Elgin County residents did not have access to a family doctor. Based on localized information sources collected through our staff health recruiter, the County is aware that ten (10) local physicians will retire in the next five (5) years, three (3) of whom will retire in 2023 alone. In 2021-22, five (5) physicians retired. AMO Delegation In August 2022 at the Association of Municipalities of Ontario (AMO) Conference, Deputy Warden Marks and I presented to the Minister of Health. As part of our delegation, we made it clear that Ontario needs a health human resources strategic plan that will predict 4 how many doctors, nurses, and other professionals it will need in future, and focus on recruitment and retention as its top priority. We recommended to the Minister that this plan include unique consideration for rural municipalities like Elgin County who face additional barriers to attracting primary care physicians. Additionally, we relayed that municipalities should be at the table as part of these efforts as both partners in health care funding and key resources for localized growth and population data. Similar asks have been made to this effect by AMO and the Ontario Medical Association. We acknowledged the March 2022 announcement that the Ontario government will fund new medical school and residency placements, which is a huge and historic help. We have noted that since that time we have seen further unprecedented levels of healthcare human resource strain and we reinforced that more effort is urgently needed. FINANCIAL IMPLICATIONS: 2022 was an unprecedented year for the HRP Committee with an additional request for $37,500 to be considered by County Council in support of the CommitteeÓs activities. It is recommended that an increase to the CountyÓs contribution to the HRP Committee be considered as part of the 2023 budget deliberations. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. CONCLUSION: The CommitteeÓs ongoing education on succession planning for retiring physicians has been well received. Retiring physicians are now involving the Committee earlier in their decision-making process, are more engaged and eager to work with the recruiter and 5 the HRP Committeeto help them find their successor.Council receives great value for its investment in this important and successful initiative. All of which is Respectfully Submitted Councillor Grant Jones 1 REPORT TO COUNTY COUNCIL FROM: Councillor Sally Martyn Mike Baker, Manager of Museum and Archives DATE: October 28, 2022 SUBJECT:Elgin County Museum 2022 Annual Report RECOMMENDATION: THATthe report titled ÐElgin County Museum 2022 Annual ReportÑ from Councillor Sally Martyn and the Manager of Museum and Archives dated October 28, 2022 be received and filed. INTRODUCTION: Below is the 2022 annual report of the Elgin County Museum submitted on behalf of County CouncilÓs 2022 representative on the Elgin County Museum Advisory Committee, CouncillorSally Martyn. DISCUSSION: The Museum Advisory Committee met four times during 2022. The following are issues and reports brought forward to the committee during this period: Membership The Museum Advisory Committee is currently composed of: Amanda Vanden Wyngaert, Chair (County Museums representative) Donna Lord (WomenÓs Institute representative) Charlie Jenkins (Agricultural representative) Joan Mansell, Secretary (WomenÓs Institute representative) Kim Teuscher(At-large member) Sally Martyn (Elgin County Council representative) Jennifer Beauchamp (County Museums representative) Staffing The museumemployed a graduate student from Western, Ellery Cuculick, as a summer student funded in part by the Government of CanadaÓs Young Canada Works program. Much of the work involved on-going cataloguing and preparing archival material for 2 transfer. Themuseum also employed a research associate to undertake a review of the collection. 2022 Exhibitions Space to Spoon January 8 - April 2 Space to Spoon was a hands-on experience, with stunning graphics and interactive elements for visitors of all ages. The exhibit showcased the technology that transforms satellite images into agricultural applications in a way that encouraged informal learning among audiences. Developed by Ingenium, CanadaÓs Museums of Scienceand Innovation, in partnership with the Canadian Agriculture and Food Museum and the Canadian Space Agency. CanadaÓs Oldest Annual Picnic April 16 - September 3 Marking the 125th anniversary of the Baker Family Re-union and Picnic. A complementary exhibit on the 19th century picnic tradition illustrated the many union, club, fraternal, school, and church picnics that were often held at the lake ports. These events with their ancillary trains, boats, and bands constituted major social occasions. ¤ Cipher/Decipher September 17 - January 7, 2023 Visitors can scramble their own messages using a cipher wheel, tackle puzzles, test their cyber smarts to find out how safe their personal information is online, and see how an authentic Enigma cipher machine works, by sending a message and watching how Enigma creates a new message. Developed by Ingenium, CanadaÓs Museums of Science and Innovation in partnership with the Communications Security Establishment. Off-Site A temporary exhibit was mounted at the Port Stanley Library of paintings depicting the community. A selection of quilts was contributed to a quilt show at the Aylmer Library. Projects and Activities Virtual Cycling Tours Î https://www.onthisspot.ca/cities/elgincounty An online cycling tour was completed last year in conjunction with the opening of the High Wheel Way bike route along Imperial Road. Following a report on its success to 3 the Heritage Committee in Dutton-Dunwich, it was decided to develop a tour there and in Southwold. The museum made a successful application to the Green Lane Community Trust for funds to match the museumÓs contribution to the cost of developing the tours. An initial selection of images from the archiveÓs database was reviewed and revised by each Committee who are now at work writing the interpretive notes that will accompany each photograph. A launch is expected early in 2023. Research Projects Assistance was provided to a project commemorating the Southwold Silver Cross Family for the 2022 Shedden Remembrance Day Service and one marking the centennial of the Port Glasgow pavilion. Assistance was also provided for several displays and programs marking the 125th anniversary of the founding of the WomenÓs Institute in Ontario. Tales of Talbot Street A cycling and walking tour event organized in partnership with the St. Thomas Public Library, and St. Thomas Tourism. Staff participated in planning the event, writing the cycling guide and providing kidsÓ activities at the event. The curator researched and wrote the walking tour and conducted one of the tours during the day(Sept. 10). Discovering the Black Historical Experience in Southwestern Ontario An online tour of Black History sites in various municipalities. The museum wrote the entries for Elgin and Middlesex counties and for the City of London. Visitor Statistics 2021 (to November 27) (The museum was closed for 24 weeks due to COVID-19 restrictions.) Exhibit Attendance 394 1 booked tour(AlzheimerÓs Society) 15 1 Advisory Committee meeting4 Off-site Programme (WomenÓs Canadian Club)415 Total828 2022 (to October 26) Î Total -1231 The museum was closed for four weeks Î Jan. 5 Î Feb. 1due to COVID-19 restrictions. Walk-in exhibit attendance (to October 26) - 690 4 Partnership Programs 7 Days in May - 11th annual pancreatic cancer awareness bicycle tour - 41 Rug Hooking Club - 41 AlzheimerÓs Society Learning Series - 69 AlzheimerÓs Scavenger Hunt - 15 Elgin Historical Society - 12 Meetings and Receptions MacEachern Family - 13 Carol Robson Retirement - 35 Elgin County Museum Advisory - 16 Elgin District WomenÓs Institute Executive - 36 Programs Family Day, February 21 - 7 10th Annual Vimy Lecture, April 9 - 37 Bill Rayner Book Launch, August 3 - 9 Tours Antique Club - 21 Chatham Museum Staff - 6 WesternÓs Public History Program Students - 23 Alma College Alumnae - 45 Schools Grade 4 Medieval Studies program - one school - Covenant Christian School, London 35 Students and 8 Teachers - 43 Off-site Programs Tales of Talbot Street Event, September 10 - 32 Extendicare Port Stanley Î (November 16 - est.15) 5 Golden K Kiwanis, Elgin County War Memorials on Zoom, January 25 - 25 Programs and Tours - 527 Walk-in exhibit attendance (to October 26) - 690 Total Attendance -1231 Permanent Collection The museum processed 59donations and two purchases. st Highlights include several 3D renderings of carvings made by men of the 91 Battalion in the caves beneath Vimy Ridge during WWI, a collection of Elgin County dairy bottles, and a portrait of Col. Mahlon Burwell. Social Media Facebook followers Î 924, an increase of88from 2021 Twitter followers Î 714, an increase of 27from 2021 The museum posts information on artifacts and exhibitions at least three times a week. Gift Shop 2021 net income $ 74.00(to Nov. 26) 2022 net income $1676.16 (to Oct. 26) Admissions 2021 Admission donations $312.00 (to Oct. 31) 2022 Admission donations $545.00 (to Oct. 26) Bushell Bequest Projects Cycling Murals 2022 has seen the completion of all seven of the cycling murals. This series of murals was intended to animate the countyÓs existing network of cycling trails using the theme of transportation. The murals have been installed on four of the countyÓs branch libraries, the washroom building in Port Bruce and the picnic shelter in Shedden. Titles and locations: Port Bruce washroom building (2) both by Candy McManiman, Union Dr. Doolittle: Morning Ride from Port Bruce & 1915: Fishing for Perch at the Ford Picnic 6 Belmont Library A Trail of DiscoverybyMelissa Kempf, St. Thomas Fred Bodsworth Publiv Library of Port Burwell Freedom by Laura Peturson, Callander, Ontario Fair grounds picnic shelter in Shedden Evolving: From Back Street, to RR and Bikes to Rosy Rhubarb by Candy McManiman John Kenneth Galbraith Library, Dutton Early Morning by Melissa Kempf Rodney Library Always the Same - Always Changing by Candy McManiman Augmented Reality Augmented Reality allows users to access animated images, photographs and audio through their phones using the free engageARt app from EXAR Studios. Five AR adventures located along the Palmer Walkway near the St. Thomas Tourist Information building were launched in 2021.Another five adventures, based on aspects of Port StanleyÓs history, were launched this past fall. Subjects include the Stork Club, the incline railway, historic ships and their cargoes, the 1902 rescue of the crew of the coal schooner Mineral State and aseries of animated fish. A virtual visit to the historic St. Thomas Psychiatric Hospital and an animated Jumbo mural were added to the St. Thomas group at that time. Digital Archivist Position A series of projects were undertaken over a 12-month period beginning in early 2021 focusing on Elgin County newspapers (approx. 156,00 pages completed), the Stollery Studio photographs (1400 completed), the Rodney Legion fonds and the Vince Barrie fonds among others. All of this material is now available on-line. Artifact Acquisition A significant Jumbo collection has been acquired. Items include period photographs, images clipped from contemporary periodicals, a range of Jumbo ÐendorsedÑ products, souvenirs, reference books and periodicals, all highlighted by a slice of his tusk once presented to Mrs. Barnum by Henry Ward who mounted the hide and skeleton. Restoration and Conservation 7 RCAF Link Trainer A plan has been developed to place the Link on a table saw dolly so it can be moved around the museum as needed and to create a series of cams to simulate its movement. Completion is set for Spring, 2023. Restoration work on a Reginald Whale canvas entitled SpohnÓs Flats has been completed. Another three works have been identified for treatment. They will be sent for treatment before the end of 2022. Outdoor Learning Environment A preliminary meeting has been held with a landscape consultant. To be completed by the end of 2023. Collections Review A collections review was commenced in February, 2022 to identify pieces that lacked documentation, were not fully processed, or did not meet the criteria for inclusion in the collection. Items were also identified that could be better conserved and interpreted in other repositories. Over 500 artifacts were assessed during the past year. Many of these items had only an inventory number assigned to them nearly 20 years ago. For the majority of these pieces no provenance (donor or deposit information) was found. Except for those few deemedessential to the collection, these artifacts were placed on a list and offered to other museums in the region. Any that were not transferred elsewhere were sent to auction. In addition, approximately 200 documents were unframed and transferred to the archives. The empty frames were taken to the St. Thomas-Elgin Public Art Centre. The Art Centre has also taken in approximately 60 pieces of the museumÓs fine art pieces on long-term loan. An exhibition of these works is planned for the fall of 2022. These transfers have free up storage space for future accessions. Outlook for 2023 Collections Review and Storage Consolidation The review and consolidation will continue through 2023. Exhibition Schedule A selection of rare antique bicycles and motorcycles will be exhibited throughout the year. A new permanent exhibition on Elgin County history will be mounted on the east wall in January. 8 FINANCIAL IMPLICATIONS: Not applicable. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: Not applicable. COMMUNICATION REQUIREMENTS: Not applicable. CONCLUSION: Recovery from the pandemic, which saw the museum closed for several weeks at the beginning of the year, has been slow. Attention will focus on relaunching the Grade Four Medieval Studies Program and looking for opportunities to build on partnerships in the community to carry out enhanced programming. 2023 looks forward to the completion of the Bushell Estate-funded projects and on- going work on comprehensive collections review and storage consolidation. 9 All of which is Respectfully Submitted Approved for Submission Councillor Sally MartynJulie Gonyou Chief Administrative Officer Mike Baker, Manager of Museum and Archives 1 REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE:November 1, 2022 SUBJECT: Tree Commissioner/Weed Inspector Quarterly Report January Î March 2022 RECOMMENDATION: THAT the report titled ÐTree Commissioner/Weed Inspector Quarterly Report January Î March 2022Ñ from the Tree Commissioner/Weed Inspector, dated November 1, 2022be received and filed for information. INTRODUCTION: The following is a summary of activity related to the Elgin County Woodlands Conservation By-Law for the period of January 1, 2022 to March 31, 2022 and weed inspection for the same period. DISCUSSION: Logging Activity/Applications to Harvest: A total of 30(50) applications to harvest were submitted from January 1, 2022 to March 31, 2022. Applications were filed by municipality as follows: West Elgin-4(12), Dutton/Dunwich-8(15), Southwold-4(0), Central Elgin-2(0), Malahide-6(15), and Bayham-6(8). The total volume for harvest was approximately 597 thousand board feet(1060). The total forested area involved in these harvests was approximately 788 acres(1275). Numbers in brackets are corresponding fourth quarter numbers from 2021. Applications for Woodland Clearings: One (1) Council Exemption for Woodland Clearing applications was received between January 1, 2022 and March 31, 2022 for the clearing of approximately 0.8 hectares in the Township of Southwold. As of March 31, 2022 this application was still in the public consultation phase of the review process. Weed Complaints, Orders and Updates: No weed complaints were received between January 1, 2022 and March 31, 2022. 2 Industry News: Wild Chervil (Anthriscus sylvestris L.) In 2021, a Giant Hogweed complaint was received for a property in Malahide. Upon inspection, a significant infestation of Wild Chervil was identified. Wild Chervil is a member of the Parsley/Carrot family andhas many similarities to Giant Hogweed, Poison Hemlock and Wild Parsnip. Wild Chervil can grow to 2 metres in height and has theumbel flower head found on Giant Hogweed, Poison Hemlock and Wild Carrot. The Wild Chervil flower is white and it typically flowers by mid-late June. Wild Chervil seed is easily spread by animals, mechanical equipment and flood waters and the plant flourishes in the nutrient rich soils found along watercourses and in open woodlots. Wild Chervil is an identified plant on the provincial Schedule of Noxious Weeds. It significantly reduces forage and pasture quality as it is unpalatable to livestock and is a difficult weed to control in field and horticulture crops. Wild Chervil is also host to a virus that impacts carrots, parsnips and celery. Wild Chervil re-produces primarily by seed and the seed remains viable for several years. Preventing seed production is the optimal management technique and repeated management is necessary to control an infestation once it has been identified. In accessible areas, timely, repeated mowing can prevent seed production, deplete root energy reserves, and eventually cause decline. Mowing in this manner over several years in a row can reduce the production of seed and eventually deplete the seed bank. In areas that are inaccessible to equipment, Wild Chervil is particularly difficult to control as it is resistant to many herbicides. Additional information on Wild Chervil can be obtained online at the following site: https://www.ontario.ca/page/wild-chervil http://www.invadingspecies.com/invaders/plants/wild-chervil/ FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: 3 Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need.and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: None. CONCLUSION: The above report details the activities of the Tree Commissioner/Weed Inspector for the period of January Î March 2022. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Jeff Lawrence Chief Administrative Officer Tree Commissioner/Weed Inspector Quarterly Report January Î March 2022 1 REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE:November 1,2022 SUBJECT: Tree Commissioner/Weed Inspector Quarterly Report April Î June 2022 RECOMMENDATION: THAT the report titled ÐTree Commissioner/Weed Inspector Quarterly Report April Î June 2022Ñ from the Tree Commissioner/Weed Inspector, dated November 1, 2022 be received and filed for information. INTRODUCTION: The following is a summary of activity related to the Elgin Woodlands Conservation By- Law for the period of April 1, 2022 to June 30, 2022 and weed inspection activity for the same period. DISCUSSION: Logging Activity/Applications to Harvest: A totalof 26 (19) applications to harvest were submitted from April 1, 2022 to June 30, 2022. Applications were filed by municipality as follows: West Elgin-5(3), Dutton/Dunwich-4(4), Southwold-4(7), Central Elgin-4(3), Malahide-4(0), and Bayham- 5(2). The total volume for harvest was approximately 0.397 million board feet(0.317). The total forested area involved in these harvests was approximately 481 acres(372). The numbers in brackets are corresponding second quarter numbers from 2021. Applications for Woodland Clearings: One (1) application for clearing approximately 0.8 hectares (~2 acres) of woodlands in the Township of Southwold was approved in the second quarter, conditional upon conformity with Elgin CountyÓs ÐNo Net LossÑ policy. Weed Complaints and Orders: Six (6) weed complaints were received in the second quarter of 2022. One (1) of these complaints was negative for Giant Hogweed. Each of the remaining weed complaints were addressed by the landowner. Landowners in Malahide were reminded to control 2 infestations of Poison Hemlock first identified in 2019and Wild Chervil first identified in 2021. No Weed Destruction Orders were issued in the second quarter of 2022. Industry News: Multilflora Rose (Rosa multiflora) Multiflora rose is a member of the rose family commonly found in many woodlands throughout Elgin County. It may come as a surprise to many that it is an invasive shrub introduced to North America in the late 1700Ós or early 1800Ós and was promoted as a living fence species. Its growth habits give it a competitive edge over native species as a single plant can form a dense thicket that suppresses native shrubs only a few years after establishing. Multiflora rose is a multi-stemmed climbing shrub and is often found using trees and other shrubs as support. With the support of other plants or structure, stems can reach lengths of 6 metres. Growing without the support of other plants or structures, multiflora rose is often ÐfountainÑ shaped with arching stems spreading out from a central root crown. Larger isolated specimens can be upwards of 3 metres tall with a spread of 3-4 metres. Stems are usually covered in stiff, hooked thorns capable of ripping clothing. White flowers are produced May Î June and root systems can be quite extensive. Similar to many other woody invasive species, Multiflora rose is a challenge to control as cutting or damaging the stem will cause the plant to aggressively regrow more stems, although control may be achieved through regular cutting over several years to eventually deplete the root system of nutrient reserves. The plant can also resprout from fragments of roots left in the ground, so repeated mechanical mulching or pulling may be necessary. Its aggressive thorns make control by hand challenging. https://www.ontarioinvasiveplants.ca/wp- content/uploads/2020/10/MultifloraRose_BMP.pdf FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: 3 Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need.and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: None. CONCLUSION: The above report details the activities of the Tree Commissioner/Weed Inspector for the period of April Î June 2022. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Jeff Lawrence Chief Administrative Officer Tree Commissioner/Weed Inspector Quarterly Report April Î June 2022 1 REPORT TO COUNTY COUNCIL FROM: Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE)/ Deputy CAO DATE: November 1, 2022 SUBJECT: 2022 Elgin County Economic Development and Tourism Year in Review RECOMMENDATION: THAT the report titled Ð2022 Elgin County Economic Development and Tourism Year in ReviewÑ from the Manager of Economic Development, Tourism & Strategic Initiatives, dated November 1, 2022 be received and filed. INTRODUCTION: This report presents an update ofthe Economic Development and Tourism Departments activities so far in 2022. DISCUSSION: The past few years have been a time of change and challenge for the local community. Pandemic related lockdowns and restrictions have caused uncertainty and have forced local businesses and tourism operators to adapt to an ever-changing business environment. The past few years have also been a time of change for Elgin County Economic Development and Tourism. While post pandemic related staff redeployments and other staffing changes presented new challenges, the department worked together to embrace these challenges and to create a new strategic vision for providing economic development and tourism services. The attached 2022 Elgin County Economic Development and Tourism Year in Review Report presents the highlights of the DepartmentÓs activities in 2022. In addition to the more public facing activities highlighted in the report, the department has been busy laying the groundwork for 2023 and beyond. One of these initiatives is the implementation of a customer relationship management (CRM) platform. As we engage the business community, our CRM will help the Economic Development and Tourism team to work together. The CRM will present a holistic view of each customer, whether they are a local tourism operator or local manufacturer, and will allow us to track our interactions with our customers. This data will not only allow all team members to 2 personalize their interactions with our customers, but it will alsohelp usmeasure our performance and help reveal trends, opportunities, and challenges that will inform future initiatives. FINANCIAL IMPLICATIONS: N/A ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Ensuring wehave the Planning for and current programs and necessary tools, facilitating commercial, services with community resources, and industrial, residential, need. infrastructure to deliver and agricultural growth. programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: N/A COMMUNICATION REQUIREMENTS: Staff will share the reportwith Local Municipal Partners and other relevant stakeholders. CONCLUSION: Economic Development and Tourism staff are excited to share our progress with Council. Staff continue to review progress on the departmentÓs strategic plan and are excited to introduce new initiatives in support of the strategy in 2023. 3 All of which is Respectfully Submitted Approved for Submission Julie Gonyou Carolyn Krahn Chief Administrative Officer Manager of Economic Development, Tourism & Strategic Initiatives Brian Lima General Manager of Engineering, Planning & Enterprise /Deputy CAO 1 REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE:October 22, 2022 SUBJECT: Homes Î Program and Therapy Policy Manual Review and Revisions RECOMMENDATIONS: THAT the report titled: ÐHomes Î Program and Therapy Policy Manual Review and RevisionsÑ dated October 22, 2022 be received and filed; and, THAT Council approve the County of Elgin Homes and Seniors Services Program and Therapy Policy Manual Review (Sections 1-5) updates to ensure alignment with current Ministry of Long-Term Care legislation. INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services; and, are reviewed annually, and with legislative changes, to ensure inclusion of best practice and alignment with current legislation. On April 11, 2022, the Fixing Long-Term Care Act (FLTCA), 2021, and Ontario Regulation 246/22 were proclaimed replacing the former legislation which included the Long-Term Care Homes Act, 2007 and Ontario Regulation 79/10. DISCUSSION: All Elgin County Homes and Seniors Services policy and procedure manuals are under review to ensure alignment and compliance with current Ministry of Long-Term Care legislation. The Ministry of Long-Term Care (MLTC) has provided timelines for policy review, revisions and implementation of legislative changes; and, this work is being prioritized by Homes management staff. The Homes Policy Manual for Program and Therapy Services is under review by the Homes Program and Therapy Manager and Director of Homes and Seniors Services. Program and Therapypolicy and procedures have been reviewed within Section 1-5 with the following updates: 2 1.4 Program Area Maintenance Î addition of involvement of Infection Prevention and Control (IPAC) Program Manager; update to correct WHMIS terminology 1.5 Budget Management Î minor wording updates 1.6 Interdisciplinary Teamwork Î minor wording updates 1.7 Infection Control Î updates to best practice; updated references to Southwestern Public Health and IPAC Program Manager 1.11 Continuous Quality Improvement Î updated references to current legislation 2.0 Î Recreation Services Î Statement of Purposeminor wording update 2.2B Program Development and Delivery Appendix B Î delete Î utilization of survey to replace appendix B 4.0 Î Hair Care Service Delivery Î updated to best practice r/t IPAC 5.1 - Family Council Î updated references to current legislation; minor wording updates to include the opportunity to utilize technology to attend meetings 5.2 Î Auxiliary and Tuck Shop Î updated to include requirements that all volunteers be registered and meet onboarding requirements FINANCIAL IMPLICATIONS: It is imperative that staff ensure that the requirements of the FLTCA, 2021 and Ontario Regulation 246/22, including policy reviewand implementation, are met to support compliance and appropriate funding to the LTCHÓs. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. 3 Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: The revised policy changes will be communicated to staff, residents, families/visitors, volunteers and contracted workers as required within the FLTCA, 2021. Mandatory staff education (onsite) will be completed, and, through the online Surge learning education portal as required. CONCLUSION: The program and therapy manual policy revisions align with the FLTCA, 2021, related Regulations and best practices to support resident and staff safety and service delivery. The policy manuals updates may be reviewed through the County Website https://www.elgincounty.ca/homes-seniors-services/employee-portal/ All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 1 REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE:October 17, 2022 SUBJECT: Homes Î Administration Policy Updates Î Section 3 Emergency Planning and Response and Section 4 Î Continuous Quality Improvement RECOMMENDATIONS: THAT the report titled: ÐHomes Î Administration Policy Updates Î Section 3 Emergency Planning and Response and Section 4 Î Continuous Quality ImprovementÑ dated October 17, 2022 be received and filed; and, THAT Council approve the County of Elgin Homes and Seniors Services Administrative Policy Manual (Section 3 and Section 4), and, Administration policy 1.35 updates to ensure alignment with current Ministry of Long-Term Care legislation. INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services; and, are reviewed annually, and with legislative changes, to ensure inclusion of best practice and alignment with current legislation. On April 11, 2022, the Fixing Long-Term Care Act (FLTCA), 2021, and Ontario Regulation 246/22 were proclaimed replacing the former legislation which included the Long-Term CareHomes Act, 2007 and Ontario Regulation 79/10. DISCUSSION: All Elgin County Homes and Seniors Services policy and procedure manuals are under review to ensure alignment and compliance with current Ministry of Long-Term Care legislation. The Ministry of Long-Term Care (MLTC) has provided timelines for policy review, revisions and implementation of legislative changes; and, this work is being prioritized by Homes management staff. The Homes Policy Manual for Administration is underreviewby the Homes Administrators and Director of Homes and Seniors Services. Administration policy and procedure updates within Section 3 (Emergency Planning and Response) and Section 4 2 (Continuous Quality Improvement) were approved in draft in July 2022, by the Chief Administrative Officer to support compliance with ministry timelines; and, to provide an opportunity for the Director of Homes and Seniors Services to collaborate regarding updated legislation with community emergency partners, including, but not limited to EMS, Ontario Provincial Police, Southwestern Public Health, Elgin Ontario Health Team, Ontario Health West. Emergency planning and response and quality improvement policies have now been finalized to align with the FLTCA, 2021 and Ontario Regulation 246/22 with the following updates: 3.15 Emergency Codes Î updated to include Code Silver (person with a weapon) 3.15.01 Code White -Aggressive Person Î addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates, debriefing form update 3.15.02 Î Code Yellow Î Missing Resident/Person Î minor edits, update to include review of security camera footage as part of search and rescue; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.04 Î Code Blue Î Medical Emergency Î minor edits, update to include front door staff assistance/direction; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.05 Î Code Orange Î External Disaster - addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.06 Î Code Green Î Evacuation Î minor edits, addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.07 Î Code Black Î Bomb Threat Î minor edits, updated search procedure, addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.08 Î Code Brown Î Chemical Spill Î minor edits, update to reference consideration of contacting fire services for assistance/support; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.09 Î Code Purple Î Severe Weather Î website update, minor edits; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.10 Î Code Grey Î Gas Leak Î minor edits; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.11 Î Code Grey Î Air Quality Î minor edits; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.15.12 Î Code Silver Î New policy to align with current legislation including local provincial police recommendations 3 3.16 Loss of Essential Services Î Power Failure, Heating and Cooling, Food Preparation, Water Supply, Communications Equipment, Elevators Î policy name change, updated to include additional essential services Î heating, cooling, water, elevator, communications, food preparation; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.18 Fire Safety plan Î reference update 3.19 Code Red Î Fire Î minor edits; addition of FLTCA post incident recovery plan, testing and evaluation requirement, reference updates 3.20 Boil and Other Water Advisory Î New policy to align with emergency planning requirements within current legislation 3.21 Outbreaks, Epidemics and Pandemics Î New policy to align with emergency planning requirements within current legislation 3.21 A Î Outbreaks, Epidemics and Pandemics Supplies Î New policy to align with emergency planning requirements within current legislation 3.22 Pandemic Plan - New policy to align with emergency planning requirements within current legislation 4.1 Continuous Quality Improvement Program Î updated to current legislation; reference updates 4.3 CQI committee Î updated to current legislation; reference updates 4.5 Policy review Î reference updates 4.8 Annual Program Evaluation Î reference updates; updated to current legislation Additionally, Administration policy 1.35 Visitors and Resident Absences During a Pandemic was updated to reflect October 14, 2022, Ministry of Long-Term Care Guidance updates related to the number of indoor visitors, a change to masking requirements if a vaccinated visitor is alone with a resident in resident room including eating/drinking with the resident in their room while alone FINANCIAL IMPLICATIONS: It is imperative that staff ensure that the requirements of the FLTCA, 2021 and Ontario Regulation 246/22, including policy review and implementation, are met to support compliance and appropriate funding to the LTCHÓs. ALIGNMENT WITH STRATEGIC PRIORITIES: 4 Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need.andagricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT: Emergency planning and response annual evaluation and collaboration requirements were tabled at the September 29, 2022 Elgin Ontario Health Team meeting; council agreed to the Director of Homes and Seniors Services recommended approach to consolidate planning into a day-long event with community partners (sectors and emergency planners/providers) and all local long-term care homes. COMMUNICATION REQUIREMENTS: The revised policy changes will be communicated to staff, residents, families/visitors, volunteers and contracted workers as required within the FLTCA, 2021. Mandatory staff education (onsite) will be completed, and, through the online Surge learning education portal. CONCLUSION: The administration manual policy revisions align with the FLTCA, 2021, related Regulations and best practices to support resident and staff safety and service delivery. The policy manuals updatesmay be reviewed through the County Website https://www.elgincounty.ca/homes-seniors-services/employee-portal/ 5 All of which is Respectfully Submitted Approved for Submission Michele HarrisJulie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 1 REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE:October 29, 2022 SUBJECT: Homes Î Medical Assistance in Dying (MAID) Administration Policy 2.31 Revisions RECOMMENDATIONS: THAT the report titled: ÐHomes Î Medical Assistance in Dying (MAID) Administration Policy 2.31 RevisionsÑ dated October 29, 2022 be received and filed; and, THAT Council approve the County of Elgin Homes and Seniors Services Administration Policy 2.31 Revisions to ensure alignment with current legislation. INTRODUCTION: Bill 84, the Medical Assistance in Dying Statute Law Amendment Act, 2016, came into effect and received Royal Assent on May 10, 2017. County of Elgin Homes Administration Policy 2.31 Î Medical Assistance in Dying (MAID) was approved in March 2019. Bill C-7, ÐAn Act to amend the Criminal Code (medical assistance in dying)Ñ received royal assent on March 17, 2021. DISCUSSION: On March 17, 2021 the federal government passed Bill C-7 to amend the Criminal Code to expand eligibility for Medical Assistance in Dying (MAID). Bill C-7 removed the restriction that MAID is available only for patients whose natural death is reasonably foreseeable. It is now available for reasonably foreseeable and not reasonably foreseeable natural death. There are different safeguards in place depending on whether the death is or is not reasonably foreseeable. Bill C-7 also included provisions that specificallyexclude from MAID cases where mental illness is the sole underlying medical condition. After thorough consultation with the South West Home and Community Care Support Services Lead for MAID Access, the County of Elgin Homes Administration Policy 2.31 Î Medical Assistance in Dying (MAID) was reviewed by the Legal Services, Director of 2 Homes and Seniors Services, Administrators, Managers of Resident Care and Medical Directorsof the three County of Elgin Homes. The following revisions to the MAID policy are included in the attached policy to align with current legislation, including but not limited to, Bill C-7, Fixing Long-Term Care Act, 2021 and ON Regulation 246/22 (Palliative Care, Resident Bill of Rights): Inclusion for the option of onsite provision of MAID services Updated definitions including, but not limited to, reasonably foreseeable and not reasonably foreseeable death Procedural updates including, but not limited to, exploratory discussions, referrals, witnesses, planning and provision of onsite services and documentation requirements FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need.and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: 3 LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: Pending council approval, the revised policy changes will be communicated to staff, residents, families/visitors, and contracted workers as required within the FLTCA, 2021. Staff education will be completed with the support of the South West Home and Community Care Support Services Lead for MAID Access, and, through the online Surge learning education portal as required. CONCLUSION: Administration Policy 2.31 Medical Assistance in Dying (MAID) revisions align with Bill C-7, FLTCA, 2021, related Regulations and best practices to support resident quality care, including end-of-life care. All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 1 of 14 SCOPE This policy applies to addressing resident inquiries or requests for Medical Assistance in Dying (MAID) (see definition) in a County of Elgin Long-Term Care Home (a Ð Home Ñ). This policy shall be followed by all persons operating in the Home, whether employees, contractors, students, volunteers, or independent medical practitioners. This policy does not apply to situations other than MAID and is separate and distinct from withholding or withdrawing treatment, palliative care (see definition) and palliative sedation. In the event this policy conflicts with federal or provincial legislation, regulations or directives, those pieces of legislation, regulations or directives shall take precedence over this policy. Similarly, where staff or care providers are registered professionals and subject to professional standards and regulatory oversight, they must at all times adhere to their required professional standards. POLICY STATEMENT The County of Elgin Long-Term Care Homes recognizes the provision of MAID to a resident who meets the eligibility criteria (see definition) as a legal option within a publicly funded organization participating in MAID. The County of ElginLong-Term Care Homes acknowledges the right of individual healthcare practitioners to conscientiously object (see definition) to participating in the provision of MAID in accordance with any requirements outlined in law, professional regulatory standards, and the HomeÓs requirements. DEFINITIONS AND ASSOCIATED COMMENTARY Canadian Medical Protective Association (CMPA): A mutual defence organization for physicians who practice in Canada. Its mission is to protect a memberÓs integrity by providing services, including legal defence, indemnification, risk management, educational programs and general advice. HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 2 of 14 Capacity: A person is capable of making a particular decision if the individual is both (1) able to understand the information that is relevant to making that decision \[the cognitive element\] and (2) able to appreciate the reasonably foreseeable consequences of that decision or lack of decision \[the ability to exercise reasonable insight and judgment\]. Conscientious Objection: When an individual healthcare practitioner (medical practitioner, nurse practitioner, pharmacist or other individual supporting a resident who wishes to have MAID), due to matters of personal conscience, elects not to participate in MAID. The level of comfort and support an individual practitioner may or may not be willing to provide will likely vary in scope. For example, individual healthcare practitioners may be comfortable supporting a range of activities, such as having an exploratory discussion with the resident or providing a second medical opinion, but not be willing to prescribe or administer, while other individual healthcare practitioners may wish to limit their involvement in MAID to the full extent permitted by their professional regulatory colleges or the Home with which they are affiliated (including as employees). Consent: To provide informed consent to MAID, the following four requirements must be met: individual consenting must be capable (see definition of capacity Î Definitions and Associated Commentary); the decision must be informed (i.e., risks, benefits, side effects, alternatives, and consequences of not having treatment provided); made voluntarily (i.e., not obtained through misrepresentation or fraud); and be treatment specific (i.e., information provided relates to treatment being proposed). Note: Neither substitute-decision-maker consent nor advance consent for MAID is legally permitted or recognized. Pursuant to The Health Care Consent Act MAID is not a ÐtreatmentÑ for which an appeal of an incapacity finding could be made to the Consent and Capacity Board. Effective Referral: a referral made in good faith, to a non-objecting, available, and accessible physician, other health care professional, or agency that is made in a timely manner. Eligibility Criteria: For purposes of this Policy, the eligibility criteria include the following elements: HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 3 of 14 Ontario Health Insurance Plan (OHIP) Eligible: Satisfies all OHIP eligibility requirements (but for the 90-day waiting period). Adult: Resident, as required by the Criminal Code, is 18 years or older. Note: the requirement that residents be at least 18 years or older departs from OntarioÓs Health Care Consent Act, which does not specify an age of consent. Capable: Resident must be capable to make decisions with respect to their health. Grievous and irremediable medical condition (including an illness, disease or disability) that meets all of the following requirements: o a serious and incurable illness, disease or disability that is not solely a mental illness; and o in an advanced state of irreversible decline in capability; and o their illness, disease or disability or state of decline causes them enduring physical or psychological suffering that is intolerable to them and that cannot be relieved under conditions that they consider acceptable; and o their natural death has become reasonably foreseeable, taking into account all of their medical circumstances, without a prognosis necessarily having been made as to the specific length of time that they have remaining. OR If death is not reasonably foreseeable, then the following safeguards are applicable: (i) If neither of the clinicians performing the eligibility assessments have expertisein the medical condition that is causing the intolerable suffering, another clinician with the expertise in the medical condition that is causing the intolerable suffering must be consulted in the assessment process; HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 4 of 14 (ii) The resident must be informed of means available to relieve their suffering, including, where appropriate, counselling services, mental health and disability support services, community services, and palliative care. (iii)The resident and clinicians must have discussed reasonable and available means to relieve the residentÓs suffering and agree that the patient has seriously considered these means (iv) The resident must be informed that they can withdraw the request at any time, in any manner (v) The patient undergoes a 90-day assessment period, unless it is shortened because both of the clinicians are of the opinion that the loss of the residentÓs capacity to provide consent to receive MAID is imminent and both assessments have been completed. Intolerable Suffering: is subjective criteria that is assessed from the individualÓs perspective. The medical or nurse practitioner must be satisfied that the residentÓs condition causes them enduring physical and/or psychological suffering that is intolerable to the resident. Voluntary: Resident has made an individual request for MAID that was not attributable to external pressure. Independent Practitioner (Eligibility Assessment): an objective assessment provided by a medical or nurse practitioner who is not in any of the following relationships with the other medical or nurse practitioner assessing the resident making the request: Beneficiary relationship: (Do not know or believe that they are) a beneficiary under the will of the person making the request, or a recipient, in any other way, of a financial or other material benefit resulting from that personÓs death, other than standard compensation for their services relating to the request; or Professional relationship: a mentor to them or responsible for supervising their work; or Personal relationship: connected in any way that would affect objectivity. Medical Assistance in Dying (MAID): The administering by a medical or nurse practitioner of a substance to a resident, at their request, that causes their death; or the prescribing or providing HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 5 of 14 by a medical or nurse practitioner of a substance to a resident, at their request, so that they may self-administer the substance and, in doing so, cause their own death. The intent for the treatment to result in the residentÓs death is unique in MAID. This intent to result in the residentÓs death distinguishes it from other options such as palliative care, palliative sedation, withholding or withdrawing treatment, or refusing treatment because death is not intended but may incidentally occur due to the residentÓs underlying condition. Most Responsible Physician/Nurse or Medical Practitioner (MRP): The medical or nurse practitioner who is considered the residentÓs attending health practitioner (in most cases in long- term care, this will be the attending physician) is accountable for the medical management of that resident and thus plays a key role throughout the decision-making process and provision of care. Palliative Care: Aims to provide comfort and dignity for the resident living with the illness, as well as the best quality of life for the resident and family. An important objective of palliative care is relief of pain and other symptoms. Palliative care meets not only physical needs, but also psychological, social, cultural, emotional and spiritual needs of each resident and family. Palliative care may be the main focus of care when a cure for the illness is no longer possible. (Definition adapted from the Canadian Hospice Palliative Care Association, 2016). Palliative Sedation Therapy: The continuous use of sedation until the residentÓs death. It is an intervention to relieve suffering that is intolerable and refractory to the usual treatments for symptom management of the imminently dying (Adapted from SunnybrookÓs Palliative Care Unit Palliative Sedation Clinical Practice Guideline, 2015). Resident: Refers to any individual that has been admitted to and living in an Elgin County long- term care home. ETHICAL PRINCIPLES: For the purposes of this policy, ethical principles include the eight high-level ethical principles developed by the Joint Centre for Bioethics MAID Task Force members to help guide decision- making around implementing MAID, specifically: HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 6 of 14 Accountability: Mechanisms exist to ensure that decision makers are responsible for their actions; all have an obligation to account for, and be able to explain, oneÓs actions. Collaboration: Partnering with relevant stakeholders in a respectful and accountable manner such that each individual and entity understands their associated role and accountabilities. Dignity: The state or quality of being worthy of honour and respect of both humans and society. It belongs to every human by virtue of being human and to society as a product of the interactions between and among individuals, collectives and societies. Equity: It suggests that like cases are treated similarly and dissimilar cases treated in a manner that reflects the dissimilarities; and is characterized by the Òabsence of avoidable or remediable differences among groups of people regardless of social, economic, demographic or geographic definitionÓ (WHO). Respect: Recognition of the individualÓs right to make individual choices according to their values and beliefs (within shared legal parameters). The collective endeavours of individuals may also deserve respect, though perhaps of a different degree than the level of respect afforded to individuals. Transparency: The quality of acting in a way that ensures that the processes by which decisions are made are open to scrutiny, and the associated rationales are publicly accessible. Fidelity: (Interpersonal-level) An enduring commitment to support residents and families to help people get through all facets surrounding MAID requests from inquiry to post-provision. (O rganizational-level). An ongoing commitment to support health care Professionals that support MAID provision and those that conscientiously object. Compassion: A deep, affective response to individual suffering and an appropriate response to relieve suffering. POLICY The policyÓs overarching premises are the following: The Home acknowledges an ethical obligation to respond to a residentÓs inquiry or request for MAID whenever it may occur within the residentÓs healthcare journey. When a resident makes an inquiry or request for MAID, assistance in dying is only one among several possible options that may be explored with the resident. HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 7 of 14 The Home acknowledges the right of individual healthcare practitioners and employees to conscientiously object to participating in the provision of MAID subject to any requirements outlined in law and their professional regulatory standards. The Home recognizes that healthcare practitionersÓ and employeesÓ conscientious objection may vary in degree and points of time. For example, a healthcare practitioner may feel comfortable counselling a resident or assessing eligibility but object to prescribing or administering medication. The Most Responsible Physician/Practitioner (MRP) remains responsible, but given the interprofessional reality of current healthcare practice, the support of other healthcare practitioners is essential. The ethical principles of accountability, collaboration, dignity, equity, respect, transparency, fidelity, and compassion inform deliberations for inquiries/requests for MAID. Residents who are deemed ineligible for MAID will continue to receive appropriate and high quality care that meets their needs. The Home is committed to providing ongoing education and support to both healthcare practitioners that support MAID provision as well as those that conscientiously object. Where any part of the provision of MAID is rendered by Home staff or Attending Physicians documentation will include all forms recommended by the Ministry of Health and Long-Term Care and/or required by the Home. PROCEDURE 1) Process for notifying appropriate persons to initiate an exploratory discussion in response to a resident inquiry or request for MAID. Discussion of MAID is initiated when a resident makes an inquiry or request for MAID to any member of their interprofessional healthcare team. a) Identify appropriate persons to facilitate exploratory discussion. For example, if the request is made to someone other than the Most Responsible Physician/ Practitioner (MRP), the healthcare practitioner receiving the inquiry or request will communicate to the resident that their MRP will be notified to have a follow up discussion with the resident. If the MRP is not the individual having the follow up discussion, the MRP will be informed that the resident has made an inquiry or request. Alternatively, the HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 8 of 14 resident may choose to make a request for MAID directly to a medical professional or entity that is not part of the Home interprofessional healthcare team; for example, the South West Home and Community Care Support Services. b) If the identified appropriate person from paragraph (a) (e.g. MRP) conscientiously objects to having an exploratory discussion with the resident (of available options, potentially including MAID), or does not include within their personal scope of practice being an Assessing Practitioner, then the MRP will make an effective referral to an appropriate physician or agency (in accordance with the most recent revision of the CPSO Policy Statement 4-16 Medical Assistance in Dying or any subsequent amendment or replacement of that policy statement). The designated practitioner performing the assessment is the Assessing Practitioner (ÐAPÑ). c) During exploratory discussions between the resident and AP, where the AP may or may not be the MRP, the following points should be explored: i. Explore a resident's motivation for inquiring/requesting MAID. ii. Have all other alternatives for care (that are acceptable to the resident) been explored? iii. Has the resident been informed of alternatives for care and likely associated outcomes? iv. How urgent is the resident's condition? For example, is the resident's death or loss of capacity imminent? v. Have the perspectives of all appropriate individuals (with the resident's consent) been involved? vi. If appropriate, make a referral to palliative care or other specialists to explore options for symptom management. vii. Has input from ethics, legal, and/or spiritual care been considered? 2) Responding to a resident inquiry or request for MAID. The AP communicates with the resident to clarify if the discussion with the resident constitutes an inquiry for additional information or a request for MAID. If the discussion is HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 9 of 14 merely a request for information, not all steps outlined in 2(a) below may be required. If the discussion reveals that the resident is making a request for MAID, the medical or nurse practitioner performing the assessment should explore the following areas with the resident a) Assess the resident to see if eligibility criteria are met: i. Confirm resident's age and residency status, i.e. 18 years or older and eligibility for the Ontario Health Insurance Program. ii. Confirm resident's capacity to make decisions about their health (see definition). iii. Resident has provided consent (see definition) iv. Does the resident have a Grievous and Irremediable medical condition (see definition) If the AP concludes the resident does not meet the eligibility requirements, the resident is informed of their right to consult another clinician to obtain another eligibility assessment and other options should be explored and referrals made as requested. If the resident meets the eligibility criteria and wishes to proceed with MAID, the resident must complete a formal written request for MAID that is signed and dated by the resident and one independent witness. Independent witnesses to the written request for MAID must not: Know or believe that they are a beneficiary under the will of the person making the request, or a recipient, in any other way, of a financial or other material benefit resulting from that personÓs death; Be an owner or operator of any health care facility at which the person making the request is being treated or any facility inwhich that person resides; Be an employee or staff member of a County of Elgin Home, subject only to written exemption by the Director of Homes and Seniors Services; HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 10 of 14 Clarifying resident eligibility determination. Where the personÓs natural death is reasonably foreseeable: If resident meets the eligibility criteria (out lined in 2(a) above), the AP makes a referral to an Independent Medical or Nurse Practitioner not previously involved in the care of the resident for a second assessment of the resident's eligibility. If the Independent Medical or Nurse Practitioner is unclear about meeting the independence requirement, they should consult the Canadian Medical Protective Association or the College of Nurses of Ontario. The Independent Medical or Nurse Practitioner assesses the resident's eligibility (criteria outlined in 2a above). If neither of the two practitioners who assesses eligibility has expertise in the medical condition that is causing the personÓs suffering, they must consult with a practitioner who has such expertise. If resident is deemed ineligible, the Independent Medical or Nurse Practitioner will communicate the reasons for ineligibility to the resident and advise them of the right to another medical or nurse practitioner assessment. The AP repeats discussion for alternatives for care. If resident is deemed eligible, the AP will proceed to step 3, planning for the provision of MAID. Where the personÓs death is not reasonably foreseeable: If resident meets the eligibility criteria (out lined in 2(a) above), the AP makes a referral to an Independent Medical or Nurse Practitioner not previously involved in the care of the resident for a second assessment of the resident's eligibility. If the Independent Medical or Nurse Practitioner is unclear about meeting the independence requirement, they should consult the Canadian Medical Protective Association or the College of Nurses of Ontario. HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 11 of 14 The Independent Medical or Nurse Practitioner assesses the resident's eligibility (criteria outlined in 2a above). If neither of the two practitioners who assesses eligibility has expertise in the medical condition that is causing the personÓs suffering, they must consult with a practitioner who has such expertise. The person must be informed of available and appropriate means to relieve their suffering, including counselling services, mental health and disability support services, community services, and palliative care, and must be offered consultations with professionals who provide those services. The person and the practitioners performing the assessments must have discussed reasonable and available means to relieve the personÓs suffering, and agree that the person has seriously considered those means. The eligibility assessments must take at least 90 days, but this period can be shortened if, in the opinion of both assessors, the person is about to lose the capacity to make health care decisions, as long as both assessments have been completed. If resident is deemed ineligible, the Independent Medical or Nurse Practitioner will communicate the reasons for ineligibility to the resident and advise them of the right to another medical or nurse practitioner assessment. The AP repeats discussion for alternatives for care. If resident is deemed eligible, the AP will proceed to step 3, planning for the provision of MAID. 3) Planning for provision of MAID: Key planning considerations to be made in collaboration between the AP and the Home include: a) Where the residentÓs natural death is not reasonably foreseeable, confirm that the 90 day eligibility period has elapsed or that the exception criteria are met. b) Identify appropriate resident centered location where MAID will be provided, which may be on or off site. HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 12 of 14 c) Confirm that all documentation with regard to any involvement by Home staff or attending physicians is up to date and in the resident chart. d) Explore resident's preference and options for the setting for MAID, e.g. identify who resident would like to be in room during provision and options for a holistic experience, e.g. music, pets, etc. Restrictions resulting from Ontario health directives or other superseding policy criteria, regulations or legislation may limit the ability of the Hometo implement some preferences. e) Identify/confirm which medical or nurse practitioner is willing to prescribe or administer. f) Identify/confirm which interprofessional team members are willing to support provision of MAID to eligible resident. If MAID will be performed on-site at the Home by external providers, document this and ensure MAID Clinical Privileges Form has been signed. g) If an IV is required, identify which healthcare practitioner is willing to insert the IV that will be used to administer the medication. h) Confirm that either (i) the practitioner that is providing MAID will secure the drugs and transport them to the Home for the provision of MAID i) Identify the medication protocol, including dosage that will be used to for either medical or nurse practitioner administration or resident self-administration. j) Conduct a case walk through with all inter-professional team members that will be participating in the administration by confirming eligibility criteria, confirming individual roles, and identifying the order and dosage of the medications that will be administered. k) Educate resident and family members and any other persons who will be present what to expect during the provision of MAID. 4) Provision of MAID a) Immediately before administering the injection or prescription, the clinician confirms the residentÓs expressed consent for MAID and provides the resident with the opportunity to withdraw their request. HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 13 of 14 b) Notwithstanding the foregoing section 4(a), where: i.The residentÓs death is naturally foreseeable ii.The residenthas been assessed and approved to receive MAID iii. The resident is at risk of losing decision-making capacity before their preferred date to receive MAID and was informed of that risk iv. The resident made arrangements in writing with their practitioner to waive final consent, and according to which the practitioner will administer MAID on their preferred date if they have lost the capacity to provide final consent at that time Then the agreement to waive final consent shall supersede the requirement set out in 4(a), except: i. The agreement to waive final consent will be invalid if the person, after having lost decision-making capacity demonstrates refusal or resistance to the administration of MAID by words, sounds or gestures. Reflexes and other types of involuntary movements, such as a response to touch or the insertion of a needle, do not constitute refusal or resistance. c) Clinician administers lethal injection or prescription for MAID. 5) Post MAID Provision: ongoing support, monitoring, and follow-up: a) The clinician who performed MAID must contact the coroner advising the death is a result of MAID. A report will be provided to the coroner and the coroner will determine whether examination of the body is required. b) Complete documentation and any necessary reporting requirements, inclusive of reporting required by the Regulations for the Monitoring of Medical Assistance in Dying. c) Regardless of who the clinician is that performs the eligibility assessments and performs MAID, copies of all documents required by the Home must be provided to the Home and will form part of the HomeÓs resident chart in conformance with the General Regulation O. Reg. 246/22 to the Fixing Long-Term Care Act, 2021. d) Debrief with interprofessional team members and family regarding the MAID process and any opportunities for improving the process. HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 2.31 DEPARTMENT: Administration SUBJECT: Medical Assistance in Dying (MAID) APPROVAL DATE: March 2019 REVISION DATE: October 2022 REVIEW DATE: Dec. 2020; March 2022 Page 14 of 14 e) Identify resources that healthcare practitioners may access to obtain additional support. References: AdvantAge Ontario Advancing Senior Care Toolkit: Medical Assistance in Dying: What You Need to Know Now, Updated Edition, November 2017 County of Elgin Nursing Policy: Palliative Performance Scale: PPS County of Elgin Nursing Policy: Palliative and End-of-Life Care County of Elgin Nursing Policy: Pain Management CPSO Policy Statement #4-16 Medical Assistance in Dying CPSO Fact Sheet: Ensuring Access to Care - Effective Referral College of Nurses of Ontario: Guidance on Nurses' Roles in Medical Assistance in Dying, May 2017 College of Nurses of Ontario: The Standard: Changes to MAID- April 2021 College of Nurses of Ontario: Guidance on NursesÓ Role in Medical Assistance in Dying, April 2021 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Peter Dutchak, Manager of Transportation Services DATE: October 13, 2022 SUBJECT:Traffic Study Î Fulton Street (CR 41), Vienna RECOMMENDATION: THATthe report titled ÐTraffic Study Î Fulton Street (CR 41), ViennaÑ from the General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated October 13, 2022, be received and filed. INTRODUCTION: th At the September 27, 2022 meeting of County Council, the following resolution was passed: ÐRESOLVED THAT staff be directed to complete a traffic study and speed study on Fulton Street in Vienna and provide a report with results and recommendations for CouncilÓs consideration at a future meeting.Ñ This report provides the traffic data and study results for CouncilÓs information. DISCUSSION: The County of Elgin received a letter through the Municipality of Bayham and originating from a Vienna resident, requesting that a traffic study be completed on Fulton Street (CR 41). The concerns expressed included speeding, inadequate sight distance from Oak Street, off-road vehicles and large farm equipmentuse. As directed by County Council, staff completed a traffic study that included obtaining current traffic data, a review of existing sight distances from Oak Street and a review of police reported collisions over the past five years. Staff deployed a radar traffic data collectoron Fulton Street(CR 41) between thth September 20 and 26 at the intersection of Oak Street. The resulting collected information confirmed the following: 2 Average daily traffic volume Î 911 th Average speed of vehicles Î 43km/h (85percentile speed Î 53km/h) Large trucks formed 5.6% of the daily traffic volume (51 trucks daily) Municipality of Bayham staff also obtained traffic data at a nearby location and overlapping the CountyÓs collection period and their data yielded similar findings. Fulton Street has a posted speed limit of 50km/h and a functional classification as a local road. The traffic data information obtained is consistent with the roadÓs purpose and design. Available sight distances were measured for vehicles stopped at Oak Street attempting left turning movementsonto Fulton Street and sufficient sight distance was found to be available. A review of available police reported collisions over the past five years found none to have occurred on Fulton Street. FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. 3 COMMUNICATION REQUIREMENTS: A copy of this report and Council resolution to be provided to the Municipality of Bayham and the requesting constituent. CONCLUSION: As directed by County Council, staff completed a traffic study on Fulton Street (CR 41) in Vienna. The study included the collection of traffic data, intersection sight distance measurements and a review of available police collision reports. The traffic studyÓs findings were consistent with the roadÓs functional classification and design. No further action is recommended by staff. All of which is Respectfully Submitted Approved for Submission Brian Lima, General Manager of Julie Gonyou Engineering, Planning, & Enterprise Chief Administrative Officer (EPE) / Deputy CAO Peter Dutchak Manager of Transportation Services 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Peter Dutchak, Manager of Transportation Services DATE: October 12, 2022 SUBJECT: Parking By-Law Amendment Î Furnival Road, Rodney RECOMMENDATIONS: THAT the report titled, ÐParking By-Law Amendment Î Furnival Road, RodneyÑ from the General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated October 12, 2022 be received and filed; and, THAT By-Law 20-05, Ðbeing a consolidated By-Law for the regulation of traffic including parking on County roadsÑ be amended to establish a restricted parking zone as follows: Furnival Road (CR 103), east side, from the north property limits of Queen Street to the south property limits of Albert Street, being a distance of 80 metres. INTRODUCTION / DISCUSSION: The County of Elgin has received a resolution from the Municipality of West Elgin (attached) requesting that the County approve the establishment of a restrictedparking zone on the east side of Furnival Road (CR 103) in the Village of Rodney from Queen Street north to Albert Street, being a distance of 80 metres. County Staff do not have any concerns with the proposed request and typically support local municipal partners in their parking requests along County roads. FINANCIAL IMPLICATIONS: It is anticipated that the requesting municipality will fund the costs of the required signage supply and installation, therefore the County will not realize any financial implications as a result. 2 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: A copy of this report and CouncilÓs resolution shall be sent to the Municipality of West Elgin. CONCLUSION: The County has received a request from the Municipality of West Elginto establish a restricted parking zone on Furnival Road in the Village of Rodney, north of Queen Street, on the east side for a distance of 80 metres. County staff has no concerns with this request and the applicable by-law amendment has been prepared for County CouncilÓs approval. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Brian Lima, General Manager of Chief Administrative Officer Engineering, Planning, & Enterprise (EPE) / Deputy CAO Peter Dutchak Manager of Transportation Services The Municipality of West Elgin 22413 Hoskins Line, Rodney, Ontario N0L 2C0 September 26, 2022 Elgin County Engineering RE: Request for No Parking Signs along Furnival Road, Rodney West Elgin Council has provided direction to staff to requestthat No Parking Signs be placed along Furnival Road along the east side of the road, from Albert Street, south to Queens Street in front of the LCBO store at 243 Furnival Road. Sincerely, Jana Nethercott Clerk Cc L. Gosnell, Manager of Operations & Community Services. P: 519.785.0560 x 222 E: clerk@westelgin.net F: 519.785.0644 www.westelgin.net 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE:October 30, 2022 SUBJECT: Town of Aylmer Official Plan Amendment No. 21, concerning Part of Lot 86, Concession STR; 448 Talbot Street East, Town of Aylmer, County of Elgin Applicant:Simona Rasanu (SBM Ltd.) Owner:John Beekman & Susan Kyle File No.: AY OPA 21-22 RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No.21 to the Town of Aylmer Official Plan, File No. AY OPA 21-22; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. INTRODUCTION: This report will provide County Council with information required to consider granting approval to the above noted Official Plan Amendment. The Town of Aylmer submitted Official Plan Amendment No.21 to the County of Elgin in September 2022 for approval. In accordance with Section 17 of the Planning Act, the ÐApproval AuthorityÑ is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the ÐApproval AuthorityÑ fails to make a decision within 120 days after the amendment is received any person or public body may appeal to the Ontario Land Tribunal. DISCUSSION: The applicant initiated an amendment to the Town of Aylmer Official Plan (OP) to redesignate part of the southern area of the subject lands from Arterial Commercial to 2 2 Low Density Residential. The affected area is approximately 722.6 min size and has approximately 31 m of frontage along Elk Street. The purpose of the proposal is to facilitate a concurrent zoning amendment (ZBA02-22) and severance of a single residential building lot to permit low density residential uses on the affected area. As part of the proposed severance, a sewer easement will also be created along the west boundary of the affected area to accommodate the connection to existing dwelling. The lands currently contain an existing single detached dwelling, are fully serviced with municipal water and sewer, and are accessed via existing entrance from Talbot Street East. County staff have had the opportunity to review both applications under the requirements of the Planning Act, the Provincial Policy Statement, the County Official Plan, and the Aylmer Official Plan and Zoning By-law and are satisfied that the applications meet all relevant requirements. The application is also supported by both staff and council at the Town of Aylmer. FINANCIAL IMPLICATIONS: There are no identified direct financial implications to the County with respect to the approval of the application. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. 3 LOCAL MUNICIPAL PARTNERIMPACT: OPA No. 21 will affect the Town of Aylmer. COMMUNICATION REQUIREMENTS: Notice of the decisions will be sent out to all parties that requested notification, to the local municipality, and to any other person / body prescribed under the Planning Act. CONCLUSION: Based on the above analysis it is recommended that County Council approve OPA No. 21 of the Official Plan of the Town of Aylmer its entirety, as the application: Is consistent with the Provincial Policy Statement; Conforms to the County of Elgin, and Town of AylmerOfficial Plans; and Constitute good planning and are in the public interest. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE:November 8, 2022 SUBJECT: Redline Revision for Phase 3 of Draft Plan of Subdivision 34T-98001 (Cottonwood); Part of Lots 85 and 86, Concession NTR and Part of Block W, Registered Plan 164, Town of Aylmer, County of Elgin Applicant:Dave Aston, Aleah Clarke, MHBC Owner:Sifton Properties Ltd. File No.: AY 34T-98001 (Cottonwood) RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin grants approval to the revised Draft Plan of Subdivision, as prepared by MHBC on behalf of Sifton Properties Ltd., and dated July 26, 2022; and, THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act. INTRODUCTION: This report provides County Council with information required to consider granting approval to proposed modifications to the existing draft plan of subdivision noted above. In accordance with Section 51 of the Planning Act, the Council of the County of Elgin, asÐApproval Authority,Ñ is required to make a decision to approve or refuse approval of a draft plan of subdivision, including modifications thereto. DISCUSSION: Approval of the draft plan of subdivision was originally given by the Ministry of Municipal Affairs and Housing on July 23, 1999, and subsequently revised on January 11, 2011. The County of Elgin assumed approval authority for Plans of Subdivision on November 5, 2013, and is now being presented with a proposed revision of Phase 3 within the approved draft plan. 2 The proposal involves a revision to the lotting fabric and realignment of Cottonwood Boulevard within Phase 3 of the draft plan of subdivision.This phase proposes: 42 residential lots; four0.3-metre reserve blocks; and an extension of Cottonwood Boulevard. The proposed revisions will result in no change to the number of lots, and generally maintains the original subdivision concept. Accordingly, it is in the opinion of staff that the proposed revisions are minor in nature and therefore do not require an additional public meeting nor circulation of the revision. The Planning Act does not require further public meeting or notice of changes if they are deemed to be minor. County staff have had the opportunity to review both applications under the requirements of the Planning Act, the Provincial Policy Statement, the County Official Plan, and the Bayham Official Plan and are satisfied that the applications meet all relevant requirements. No changes to the existing conditions of draft approval are proposed, other than making reference to the revised draft plan in condition 1. All other conditions remain applicable. The application is also supported by both staff and council at the Town of Aylmer. FINANCIAL IMPLICATIONS: There are no identified directfinancial implications to the County with respect to the approval of application. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: This will directly impact the Town of Aylmer. 3 COMMUNICATION REQUIREMENTS: In reviewing the proposed revisions to the draft plan it was determined by Town and County staff that the changes were minor in nature, and therefore do not require additional public consultation nor circulation of any decision by the County. However, if approved, notice of the approval will be communicated tothe applicant and affected agencies, including the Town of Aylmer and Catfish Creek Conservation Authority. CONCLUSION: Based on the above analysis it is recommended that County Council grant approval to the revised Draft Plan of Subdivision, as prepared by MHBC on behalf of Sifton Properties Ltd., and dated July 26, 2022, as the proposal: is consistent with the Provincial Policy Statement; conforms to the County of Elgin, and Town of AylmerOfficial Plans; and constitutes good planning. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE: October 30, 2022 SUBJECT:Municipality of Bayham Official Plan Amendment No. 28, Part 1, Plan 11R876, Concession 2, Lot 14; 4964 and 4968 Plank Road, Municipality of Bayham. Applicant: David Roe (Civic Planning Solutions Inc.) Owner: Vienna Farms Ltd. File No.: BA OPA 28-22 RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No.28 to the Municipality of Bayham Official Plan, File No. BA OPA 28-22; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. INTRODUCTION: This report will provide County Council with information required to consider granting approval to the above noted Official Plan Amendment. The Municipality of Bayham submitted Official Plan Amendment No.28 to the County of Elgin in September 2022 for approval. In accordance with Section 17 of the Planning Act, the ÐApproval AuthorityÑ is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the ÐApproval AuthorityÑ fails to make a decision within 120 days after the amendment is received any person or public body may appeal to the Ontario Land Tribunal. DISCUSSION: The Applicant, on behalf of the owners, initiated an amendment to the Municipality of BayhamOfficial Plan (OP) to redesignate the entirety of the subject lands from Agriculture to Site-Specific Agriculture. The purpose of the amendment is to facilitate the establishment of a large-scale supplementary farm dwelling to house seasonal farm labourers within an existing dwelling, which would have a capacity to house up to 29 2 farm labourerswho are employed by Vienna Farms Ltd.The dwelling to be used as the supplementary farm dwelling exceeds the MunicipalityÓs OP criteria preferring a single- 2 storey building andmaximum floor area of 167 m Î the proposed building wouldhave a 2 gross floor area of approximately 305 m, split between two storeys. Uses on the lands include an administration office for the farm, as well as activities related to the collection, storage, and transport of apples. The subject lands are approximately 2.5 hectares, and currently have an apple storage warehouse, office building, dwelling, and two accessory sheds. The lands are accessed from Plank Road (County Road 19). County staff have had the opportunity to review both applications under the requirements of the Planning Act, the Provincial Policy Statement, the County Official Plan, and the Bayham Official Plan and are satisfied that the applications meet all relevant requirements. This review also included a meeting between the Municipality, County, and representatives from the Ontario Ministry of Agricultural Food and Rural Affairs (OMAFRA) to ascertain the ProvinceÓs position on the applications and to ensure that the proposal met all provincial requirements, which was confirmed by OMAFRA. The application is also supported by both staff and council at the Municipality of Bayham. FINANCIAL IMPLICATIONS: There are no identified direct financial implications to the County with respect to the approval of the application. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. 3 LOCAL MUNICIPAL PARTNER IMPACT: OPA No. 28 will affect the Municipality of Bayham. COMMUNICATION REQUIREMENTS: Notice of the decision the application will be sent out to all parties that requested notification, to the local municipality, and to any other person / body prescribed under the Planning Act. CONCLUSION: Based on the above analysis it is recommended that County Council approve OPA No. 28 of the Official Plan of the Municipality of Bayham in its entirety, as the application: Is consistent with the Provincial Policy Statement; Conforms to the County of Elgin, and Municipality of Bayham Official Plans; and Constitute good planning and are in the public interest. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, ActingManager of Planning DATE: November 8, 2022 SUBJECT:Municipality of Bayham Official Plan Amendment No. 29, Concession 3, Lots 19 and 20; 56237 Chute Line, Municipality of Bayham Applicant: Ken Martin c/o Vienna Farms Ltd. Owner:Bonnefield Canadian Farmland LP III File No.: BA OPA 29-22 RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No.29 to the Municipality of Bayham Official Plan, File No. BA OPA 29-22; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. INTRODUCTION: This report will provide County Council with information required to consider granting approval to the above noted Official Plan Amendment. The Municipality of Bayham submitted Official Plan Amendment No. 29 to the County of Elgin in September 2022 for approval. In accordance with Section 17 of the Planning Act, the ÐApproval AuthorityÑ is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the ÐApproval AuthorityÑ fails to make a decision within 120 days after the amendment is received any person or public body may appeal to the Ontario Land Tribunal. DISCUSSION: The Applicant, on behalf of the owners, initiated an amendment to the Municipality of BayhamOfficial Plan (OP) to redesignate the subject lands from ÐAgricultureÑ to ÐSite- Specific AgricultureÑ. The purpose of the amendment is to facilitate the establishment of 2 large-scale supplementary farm dwelling to house seasonal farm laborers in a new 3- unit dwelling (not yet constructed) which would havea capacity to house up to maximum of 24 farm laborers. The dwelling to be used as the supplementary farm 2 for these dwelling exceeds the OPs criteria preferring a maximum floor area of 167 m uses. The subject lands are approximately 54hectaresand currently contain an apple orchard. The lands are accessedfrom Chute Line. County staff have had the opportunity to review both applications under the requirements of the Planning Act, the Provincial Policy Statement, the County Official Plan, and the Bayham Official Plan and are satisfied that the applications meet all relevant requirements. This review also included a meeting between the Municipality, County, and representatives from the Ontario Ministry of Agricultural Food and Rural Affairs (OMAFRA) to ascertain the ProvinceÓs position on the applications and to ensure that the proposal met all provincial requirements, which was confirmed by OMAFRA. The application is also supported by both staff and council at the Municipality of Bayham. FINANCIAL IMPLICATIONS: There are no identified direct financial implications to the County with respect to the approval of the application. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. 3 LOCAL MUNICIPAL PARTNER IMPACT: OPA No. 29 will affect the Municipality of Bayham. COMMUNICATION REQUIREMENTS: Notice of the decision the application will be sent out to all parties that requested notification, to the local municipality, and to any other person / body prescribed under the Planning Act. CONCLUSION: Based on the above analysis it is recommended that County Council approve OPA No. 28 of the Official Plan of the Municipality of Bayham in its entirety, as the application: Is consistent with the Provincial Policy Statement; Conforms to the County of Elgin, and Municipality of Bayham Official Plans; and Constitute good planning and are in the public interest. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE: October 30, 2022 SUBJECT: Request for Exemption from Draft Plan Approval for Plan of Condominium, Block 65, Plan 11M-241, Part of Lot 1, Concession 1, Geographic Village of Port Stanley, Municipality of Central Elgin Applicant: CJDL Engineering Owner: Domus Developments (London) Inc. File No.: 34CD-CE2202 RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin, in accordance with Section 9 of the Condominium Act, grants an exemption to draft plan approval for a draft plan of a phased condominium on Block 65, Plan 11M-241, Part of Lot 1, Concession 1, Geographic Village of Port Stanley, Municipality of Central Elgin; and, THAT staff be directed to prepare and issue a certificate of exemption, and sign and submit the final plans to the Land Registry Office in accordance with the requirements of the Planning Act and Condominium Act. INTRODUCTION: This report will provide County Council with information required in order to consider granting an exemption to draft plan approval to the abovementioned plan of condominium. Under Section 9 of the Condominium Act, plans of condominium are subject to the same legislated criteria as plans of subdivision outlined under Sections 51 and 51.1 of the Planning Act. However, there are some condominium cases where all relevant planning considerations have already been reviewed and/or found acceptable under a previously completed planning process such as official plan/zoning by-law amendments, or site plan control. In these cases, subsection 9(6) of the Condominium Act allows for the owner to make an application to have the description or any part of the description for a 2 condominium exempted from the provisions of Sections 51 and 51.1 of the Planning Act. In accordance with subsection9(7) of the Condominium Act, the County, as approval authority, may grant an exemption if it believes the exemption is appropriate in the circumstances. DISCUSSION: To grant anexemption to the draft approval process requires that: a development agreement or site plan agreement be in place with the local municipality; appropriate zoning is in place for the subject lands; aresolution has been passed in support of the proposed condominium; and there are no other outstanding matters related to the development that have not been addressed through either zoning or the development agreement. To that end, the owners obtained site plan approval from the Municipality of Central Elgin (By-law No. 2569) in 2021 for the development of 23 townhouse dwelling units on the subject lands. As part of this approval, a site plan agreement was executed between the Municipality and owner and registered against the subject lands outlining the obligations associated with the development. As part of the site plan approval process, relevant planning considerations have already been reviewed and/or found acceptable to the Municipality. Further it has been confirmed in writing by Central Elgin staff that a resolution has been passed by Council in support of the proposed development and that appropriate zoning is in place and finally, municipal staff have confirmed that there are no other outstanding issues at the local level that would preclude the County granting the request exemption. FINANCIAL IMPLICATIONS: No direct financial implications to the County of Elgin have been identified. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: The Municipality of Central Elgin will be impacted by this application. COMMUNICATION REQUIREMENTS: No notice is required pursuant to the Condominium Act for exemptions from draft plan approval. Notwithstanding this, if approved, County staff will prepare and issue a Certificate of Exemption to be provided to the owner. Further, County staff will sign and submit the final plans to the Land Registry Office in accordance with the requirements of the Planning Act and Condominium Act. CONCLUSION: Based on the above analysis it is recommended that County Council grant an exemption to the draft plan approval of the subject application for plan of condominium as the application: Meets the requirements of the Planning Act and Condominium Act; Is consistent with the Provincial Policy Statement; Conforms to the Official Plans of the County of Elgin and Municipality of Central Elgin, and the Zoning By-law of the Municipality of Central Elgin; and Constitutes good planning and is in the public interest. 4 All of which is Respectfully Submitted Approved for Submission Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Application Form – Subdivisions and Condominiums Instructions This form is to be used when submitting a proposed plan of subdivision or plan of condominium to the County of Elgin as the Approval Authority. Prior to the submission of an application the County requires applicants to pre- consult. The County will organize and host a pre-consultation meeting where an applicant has an opportunity to discuss a proposal with staff from the County, the local municipality and relevant agencies. The prescribed information set out in Section 51(17) of the Planning Actmust be submitted to the approval authority. Completing this form and attaching the accompanying information will help in satisfying the requirements of the Planning Actand Ontario Regulation 544/06. If additional space is needed to answer any of the questions, attach separate pages. Please note that the Approval Authority in accordance with Section 51 (18) of the Planning Act and the County of Elgin Consultation By-Law 13-27may require additionalinformation. Aplanningfee of $4,000.00 isrequired to accompany this application (payable bychequeto the ‘Treasurer –County of Elgin’). As well, a deposit of $2,000.00 is required in the event this application is appealed to the Local Planning Appeal Tribunal. All sections in this form marked * must be completed before the application will be accepted. Failure to complete the entire application may result in delays in processingthe applicationand in obtaining a decision. Section One – General Information * Municipality Type of Application:SubdivisionCondominium Date of pre-consultation meeting: Date Section Two – Primary Contacts * Owner of Subject Lands: Address Postal Code Telephone Fax E-mail Application Form – Subdivisions and Condominiums (2018) Page 1 Does the same owner own the subsurface rights?Yes No If not, indicate who owns the subsurface rights: Applicant / Agent: Address Postal Code Telephone Fax E-mail Specify to whom communications should be sent: OwnerAgent Section Three – Secondary Contacts Surveyor: Address Postal Code Telephone Fax E-mail Engineer: Address Postal Code Telephone Fax E-mail Solicitor: Address Postal Code Telephone Fax E-mail Section Four – Location and Description of Subject Lands * Municipal Address Assessment Roll Number Former Municipality Description of the land (such as lot & concession) Description of the land (such as reference or plan numbers) Dimensions of the land: Frontage Depth Area Are there any easements or restrictive covenants affecting the subject lands?YesNo If yes, attach a copy of any deeds or documents and describethe nature and effect of the easement or restrictive 2Easements -copy of both easementsareattachedwithinthesubmissiondocuments. covenant: TransferEasement CT199511 - EmbridgeGasInc. -MaintenanceEasement TransferEasement CT189858 -MunicipalityofCentral Elgin - MaintenanceEasement Application Form – Subdivisions and Condominiums (2018) Page 2 Section Five – Policy Context * Is the plan consistent with the Provincial Policy Statement? Yes No Does the plan conform to the County Official Plan? Yes No What is the designation of the subject lands in the local Official Plan? Does the plan conform to the local Official Plan? Yes No If the plan does not conform to the municipality’s Official Plan, has an application for an amendment been submitted?Yes No If YES, indicate the application file number and its status: If NO, the plan may be premature. What is the current zoning on the subject lands? Does the plan conform to the uses permitted under the local municipal Zoning By-law? Yes No If the plan does not conform to the local Zoning By-law, has an application for an amendment been submitted? Yes No If YES, indicate the application file number and its status: Do the subject lands contain any areas of archaeological potential?Yes No Unknown If the plan would permit development on land that contains known archaeological resources orareas of archaeological potential an Archaeological Assessmentand a Conservation Planfor any identified archaeological resources must be attached.AttachedNot Applicable Section Six – Proposed Land Uses * Number ofArea in Density Number ofNumber of Tenure Units or Hectares(Units per Parking Bedrooms Dwellings Hectare)Spaces (as shown on the Plan) RESIDENTIAL N/A Detached Dwellings N/A Semi-detached dwellings Multiple Attached (Row / Townhouses) Apartments Seasonal Mobile Home Other Residential (Specify) Application Form – Subdivisions and Condominiums (2018) Page 3 NON-RESIDENTIAL Commercial Industrial ________________________________ Institutional (Specify) N/AN/A Park or Open Space N/AN/A Roads ________________________________ Other (Specify) TOTAL For Condominium Applications only, specify number of parking spaces for detached and semi- detached use Indicate if any of the units or dwellings is for specialized housing, being housing for groups such as senior citizens or the disabled. Section Seven - Condominium Applications * Has the local municipality approved a site plan? Yes No Has a site plan agreement been entered into? Yes No Has a building permit been issued? Yes No Is the proposed development under construction? Yes No If construction has been completed, indicate date of completion Is this a proposal to convert an existing building containing residential rental units? Yes No If YES, the number of units to be converted Does this proposal comply with the Rental Housing Protection Act?Yes No Indicate the type of condominium proposed (check only one) ( )Standard (Not Phased) - The traditional condominium type. ( )Standard (Phased)- A single standard condominium built in phases. Providea summary of the number of units and common elements to be developed in each specific phase. Also provide a plan showing the units and common elements in each phase. ( )Amalgamation- Where two (2) or more existing standard condominium corporations amalgamate. Providea plan showing the relationship of the previous condominiums to be amalgamated. Also provide file numbers, approval dates, etc. ( )Common Elements- Where common elements are defined but the land is not divided into units. Providea summary of the property ownerships and a plan showing the affected freehold properties outside the specific condominium site. Also provide a plan and a description of the common elements. Application Form – Subdivisions and Condominiums (2018) Page 4 ( )Leasehold - The initial term of the lease must be from 40 years to 99 years and a leasehold unit owner can sell a unit without the consent of the landowner. Provideinformation regarding the date the leases will be expiring and the intent of what happens at the end of the lease period. ( )Vacant Land - Each owner may decide what type of structure, if any, will be built on the lot(unit). Provideinformation on proposed servicing and status of required permits etc. Also provide a plan which includes the proposed building envelopes. NOTE:Where appropriate, a condominium may be exempt from the draft plan approval process. Aletter setting out the reasons in support of a requestfor exemption shall be provided with this application. Section Eight – Services * (mark all that apply) Municipal sanitary sewage system Private individual or communal septic system(s) with greater than 4500 litres of effluent produced per day with less than 4500 litres of effluent produced per day Municipal piped water Private communal well system Individual private well(s) Municipal Storm Sewers Other, explain Provincial HighwayCounty RoadMunicipal Road Servicing reports attached: Ahydrogeological reportand aservicing options reportis required to accompany this application if the plan proposes a multi-lot development on privately owned and operated wells and/orprivately owned and operated septic systems orany development on privately owned and operated septic systems where more than 4500 litres of effluent would be produced per day. Section Nine – Previous and Existing Uses What is the current use of the subject land? What previous uses have there been on the subject land? What arethe current surrounding land uses? Application Form – Subdivisions and Condominiums (2018) Page 5 Is there reason to believe that the subject land may be contaminated by former uses on the site or adjacent sites? If YES, an Environmental Site Assessment maybe necessary. Has an Environmental Site Assessment under the Environmental Protection Actbeen completed? Yes No What information did you use to determine the answers to the Previous and Existing Uses questions? Section Ten – Status of Other Applications under the Planning Act * Please indicate whether the subject land or land within 120 metres of it hasbeen or is the subject of any other applications under the Planning Act. Yes (complete below) NoUnknown If YES, indicate the type of application: official plan amendmentzoning by-law amendment minor variance consent plan of subdivision or condominium site plan any other matter, please specify Authority considering the application File No. Purpose of the application and the impact (if any) on this proposal Current status of the application Section Eleven – Supporting Information List the information / material that areavailablein support of this proposal: Document Title Author or Source Application Form – Subdivisions and Condominiums (2018) Page 6 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE: October 30, 2022 SUBJECT: Karwood-Canterbury, Draft Plan of Subdivision, Part 3 and 7, Plan 11R-9106, Lot 32, Registered Plan 231, Geographic Village of Belmont Applicant: Siv-ik Planning & Design Owner: Karwood Ontario Ltd. File No.: 34T-CE2201 RECOMMENDATION: THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision by CJDL Consulting Engineers on behalf of Karwood Ontario Ltd.and dated February 8, 2022; and, THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act. INTRODUCTION: This report provides County Council with information required to consider granting approval to the above-noted plan of subdivision. In accordance with Section 51 of the Planning Act, the Council of the County of Elgin, as ÐApproval Authority,Ñ is required to make a decision which gives approves, or refuses to give approval to, a draft plan of subdivision. DISCUSSION: The County of Elgin is in receipt of a draft plan of subdivision application for the above noted lands in the community of Belmont. This application would facilitate the creation of an extension of the existing Canterbury Subdivision and is composed of 18 single detached building lots serviced by a new public road. The subject application proceeded through the standard application process including the preparation, review, and acceptance of a number of technical studies and reports, and the technical circulation to statutory review agencies. Public meetings required under the Planning were subsequently held,leading to the Council of the Municipality of 2 Central Elginendorsingthe proposed plan of subdivision along with associated conditions of approval. County staff have had the opportunity to review the subject application under the requirements of the Planning Act, the Provincial Policy Statement, the County Official Plan, and the Central Elgin Official Plan and are satisfied that the application meets all relevant requirements. Further, a series of conditions to the draft approval have been prepared to accompany the approval, should County Council deem it appropriate to approve, including conditions from: the Municipality of Central Elgin, Bell Canada, Canada Post, and Enbridge. The application is also supported by both staff and council at the Municipality of Central Elgin. FINANCIAL IMPLICATIONS: There are no identified directfinancial implications to the County with respect to the approval of theapplication. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: This plan will directly impact the Municipality of Central Elgin. COMMUNICATION REQUIREMENTS: Notice of the decision will be sent out to all parties that requested notification, to the local municipality, and to any other person / body prescribed under the Planning Act. 3 CONCLUSION: Based on the above analysis it is recommended that County Council provide draft plan approval to the subject application along with theassociated conditions, as the application: Is consistent with the Provincial Policy Statement; Conforms to the County of Elgin, and Municipality of Central Elgin Official Plans; and Constitute good planning and isin the public interest. Approved for Submission All of which is Respectfully Submitted Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE: October 30, 2022 SUBJECT:Central Elgin Official Plan Amendment No. 12 and Eagle Ridge Phase II Draft Plan of Subdivision, Block 74 and Part of Block 75, Registered Plan 11M-242, Part of Lot 4, Plan 263, Geographic Township of Yarmouth, Municipality of Central Elgin Applicant: CJDL Consulting Engineers Owner: 2561603 Ontario Inc. File No.: OPA CE12-22 and 34T-CE2202 RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin approves Official Plan Amendment No. 12 to the Official Plan of the Municipality of Central Elgin; and THAT staff be directed to provide notice of this decision in accordance with the requirements of the Planning Act; and THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision by CJDL Consulting Engineers on behalf of 2561603 Ontario Inc. and dated June 21, 2022; and THAT staff be directed to provide notice of this decision subject to the conditions of final approval in accordance with the requirements of the Planning Act. INTRODUCTION: This report provides County Council with information required to consider granting approval to the above-noted official plan amendment (OPA) to the Central Elgin Official Plan as well as the granting of draft plan approval to the above-noted plan of subdivision. In accordance with Section 17 of the Planning Act, the Council of the County of Elgin, as ÐApproval Authority,Ñ is required to make a decision which gives approves, denies, or approves with modifications, the subject OPA. 2 Further, in accordance with Section 51 of the Planning Act, the Council of the County of Elgin, asÐApproval Authority,Ñ is required to make a decision which gives approves,or refuses to give approval to,a draft plan of subdivision. DISCUSSION: The County of Elgin and the Municipality of Central Elgin are in receipt of an OPA (known as OPA No. 12) and a concurrently submitted draft plan of subdivision for the above-noted lands in the community of Norman Lyndale. These applications would facilitate the creation of a new plan of subdivision composed of 66 single detached building lots and associated parkland serviced by two new public roads.The OPA was required to re-designate portions of the subject lands from ÒNatural HeritageÓ and ÒNatural HazardÓ to ÒResidentialÓ, namely certain lands located at the peripheries of the proposed development. Both applications proceeded through the standard application process including the preparation, review, and acceptance of a number of technical studies and reports,and the technical circulation to statutory review agencies. Of specific note, an environmental impact statement (EIS) was prepared by the applicant to address the re- designation of land proposed in the OPA. Public meetings required under the Planning were subsequently held, leading to the Council of the Municipality of Central Elgin adopting OPA No. 12 and endorsing the proposed plan of subdivision along with associated conditions of approval. County staff have had the opportunity to review both applications under the requirements of the Planning Act, the Provincial Policy Statement, the County Official Plan, and the Central Elgin Official Plan and are satisfied that the applications meet all relevant requirements.Further, with regards to the proposed plan of subdivision, a series of conditions to the draft approval have been prepared to accompany the approval, should County Council deem it appropriate to approve,including conditions from: the Municipality of Central Elgin, Bell Canada, Canada Post, the local conservation authority, Enbridge, and Canadian Pacific Railways. The applications are also supported by both staff and council at the Municipality of Bayham. FINANCIAL IMPLICATIONS: There are no identified directfinancial implications to the County with respect to the approval of both applications. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: This plan will directly impact the Municipality of Central Elgin COMMUNICATION REQUIREMENTS: Notice of the decisions for both applications will be sent out to all parties that requested notification, to the local municipality, and to any other person / body prescribed under the Planning Act. CONCLUSION: Based on the above analysis it is recommended that County Council approve OPA No. 12 of the Official Plan of the Municipality of Central in its entirety, and provide draft plan approval to the subject application along with the associated conditions, as the applications: Are consistent with the Provincial Policy Statement; Conform to the County of Elgin, and Municipality of Central Elgin Official Plans; and Constitute good planning and are in the public interest. 4 All of which is Respectfully Submitted Approved for Submission Julie Gonyou Paul Hicks Chief Administrative Officer Acting Manager of Planning Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO OFFICIAL PLAN of the CITY OF ST. THOMAS AMENDMENT NO. 12 PREPARED BY THE CENTRAL ELGIN PLANNING OFFICE STATEMENT OF COMPONENTS PART A - THE PREAMBLE - does not constitute part of this Amendment. PART B - THE AMENDMENT - consisting of the following text and map, designated Schedule "I", constitute Amendment No. 12 to the Municipality of Central Elgin Official Plan. PART C - THE APPENDICES - do not constitute part of this Amendment. The appendices (I to VI) contain the background data, technical justification and public involvement associated with this Amendment. I, Paul Shipway, Chief Administrative Officer/Clerk of the Municipality of Central Elgin, do hereby certify that the following (Part B) is a true copy of Official Plan Amendment No. 12 as adopted by the Council of the Corporation of the Municipality of Central Elgin (By-law No. 2739). _________________________ Paul Shipway Chief Administrative Officer/Clerk PART A - PREAMBLE 1. LOCATION The property affected by this amendment can be legally described as All of Block 74, Part of Block 75, Plan 11M-242, in the Municipality of Central Elgin. The location of the subject lands is shown in heavy solid lines on the Location Plan found in Appendix I to this Amendment. 2. PURPOSE The applicant is proposing to redesignateportions ofthe subject lands from the existing ХNatural HeritageЦ ğƓķ ХМğƷǒƩğƌ IğǩğƩķЦdesignation in the Municipality of Central Elgin Official Plan Ʒƚ ХwĻƭźķĻƓƷźğƌЦ. Specifically, the applicant is requesting to change the land use designations as per the identified development limit in the Scoped Environmental Impact Study by Leonard + Associates in Landscape Architecture, August 2017 that was approved as a condition in the first phase of the development. The amendment is required to facilitate the development of 8 of the proposed 66-units in the Phase 2 proposal and to allow for the road connection to Southdale Line. 3. BASIS The basis of this amendment is as follows: The proponent has filed concurrent applications for Draft Plan of Subdivision and amendments to the Official Plan and Zoning By-law to permitthe construction of a 66- unit single-detached residential development. Uses surrounding the subject lands are predominantly residential to the northand east, ǞźƷŷ tŷğƭĻ Њ 9ğŭƌĻ wźķŭĻ źƒƒĻķźğƷĻƌǤ Ʒƚ ƷŷĻ ĻğƭƷ͵ 5ĻƭźŭƓğƷĻķ ХМğƷǒƩğƌ IĻƩźƷğŭĻЦ ğƓķ ХМğƷǒƩğƌ IğǩğƩķƭЦ ƷŷğƷ ğƩĻ ĭƚƒƦƩźƭĻķ ƚŅ ǝĻŭĻƷğƷĻķ ƩğǝźƓĻƭ ğƓķ ğ ƷƩźĬǒƷğƩǤ Ʒƚ ЛĻƷƷƌĻ Creek are located adjacent to the subject lands to the south, west and portions of the north. A Location Plan showing the location of the site and surrounding land uses is found in Appendix I, attached. Eight lots and the proposed road connection for Phase 2 of the Eagle Ridge subdivision ğƩĻ ǞźƷŷźƓ ğƩĻğƭ ƷŷğƷ ğƩĻ źķĻƓƷźŅźĻķ ğƭ ХМğƷǒƩğƌ IĻƩźƷğŭĻЦ ğƓķ ХМğƷǒƩğƌ IğǩğƩķЦ źƓ ƷŷĻ Official Plan. As part of the Phase 1 approvals, an Environmental Impact Study by Leonard + Associates in Landscape Architecture, August 2017 was approved as a condition in the first phase of the development that identified a development limit. The applicant has since cleared the property of vegetation to this approved limit and this application is ƭĻĻƉźƓŭ Ʒƚ ƩĻĭƚŭƓźǩĻ ƷŷğƷ ƷŷĻ ƌğƓķƭ ğƩĻ Ɠƚ ƌƚƓŭĻƩ ХМğƷǒƩğƌ IĻƩźƷğŭĻЦ ŅĻğƷǒƩĻƭ͵An associated zoning by-law amendment (By-law No. 2281 to the Township of Yarmouth By-law No. 1998) was also approved on August 7, 2018 that zoned the entirety of the lands subject to this Official Plan amendment for residential use (hR1-81). A concurrent zoning by-law (By-lawNo. 2740, see Appendix VI) has been submitted to facilitate the development proposal. The amendment removes the holding provisions for the lands that were designated hR1-81 in By-law No. 2281 and designates additional lands that were not part of the original overall development proposal the same R1-81 zone. A public meeting on the proposed amendments was held on September 26, 2022 at 6:00 p.m. through Zoom Webinar. A copy of the Notice of Public Meeting is found in Appendix II attached. PART B Α THE AMENDMENT 1.INTRODUCTORY STATEMENT !ƌƌ ƚŅ Ʒŷźƭ ƦğƩƷ ƚŅ ƷŷĻ ķƚĭǒƒĻƓƷ ĻƓƷźƷƌĻķ ХtğƩƷ .- ƷŷĻ !ƒĻƓķƒĻƓƷЦ ĭƚƓƭƷźƷǒƷĻƭ !ƒĻƓķƒĻƓƷ Мƚ͵ 12 to the Municipality of Central Elgin Official Plan. 2.DETAILS OF THE AMENDMENT The Official Plan is amended as follows: Item 1:Λ{ĭŷĻķǒƌĻ ͻEͼΜ {ĭŷĻķǒƌĻ ХEЦ Ф Community of Norman LyndaleLand Use Plan, is hereby deleted and replaced ǞźƷŷ ğ ƓĻǞ {ĭŷĻķǒƌĻ ХDЦ, as shown on Schedule ХLЦ attached to and forming part of this Amendment, that ƩĻķĻƭźŭƓğƷĻƭ ƷŷĻ ƌğƓķƭ ŅƩƚƒ ХNatural HeritageЦ ğƓķ ХМğƷǒƩğƌ IğǩğƩķЦto ХwĻƭźķĻƓƷźğƌЦ͵ 3. IMPLEMENTATION AND INTERPRETATION The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Municipality of Central Elgin Official Plan. Schedule "E" To The Official Plan of The Municipality of Central Elgin Community of City of Norman Lyndale St Thomas LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Office Professional City of St Thomas Natural Heritage Natural Hazard Special Policy Area 1 St Thomas Psychiatric Hospital NOTE: Modification No. 28 Township of under Section 17(34) of the Southwold Planning Act Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies Metres Office Consolidation March 2013 Source Data Provided by: Kettle Creek Conservation AuthourityAdopted by Council February 21 2012 Approved with Modifications February 8 2013 PART C - THE APPENDICES Appendix I: Location Plan Ф Official Plan and Concurrent Implementing Zoning By-law Amendment Appendix II:Notice of Public Meeting Appendix III: Minutes of Public Meeting Appendix IV: Staff Planning Reports Appendix V: Correspondence Appendix VI: Concurrent Implementing Zoning By-law Amendment ФBy-law No. 2740 APPENDIX I LOCATION PLAN APPENDIX I TO THE OFFICIAL PLAN AMENDMENT #12 TO THE MUNICIPALITY OF CENTRAL ELGIN OFFICIAL PLAN LOCATION PLAN Subject Lands LEGEND: Subject Lands 2002040 Metres Note: 2020 Aerial Photography APPENDIX II NOTICE OF PUBLIC MEETING MUNICIPALITY OF CENTRAL ELGIN NOTICE OF AN APPLICATION AND PUBLIC MEETING CONCERNING PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS Eagle Ridge Phase 2 TAKE NOTICE that: th 26 day of September, 2022 at 6:00 P.M. Zoom Webinar ANY PERSON OR PUBLIC BODY ADDITIONAL INFORMATION Key Map: DATED APPENDIX III MINUTES OF PUBLIC MEETING MINUTES APPENDIX IV STAFF PLANNING REPORTS REPORT TO COUNCIL REPORTNO. CEPO FILE NO. TO FROM SUBJECT DATE RECOMMENDATION THAT AND THAT AND FURTHER THAT REPORT ANALYSIS: 1) Location: 2) Proposal: 3) Existing Policies/Regulations: a) 2020 Provincial Policy Statement: “The zone boundary along the ravines is being adjusted to more accurately reflect the up-to-date geotechnical information. The proposed zoning amendment will enable the zone boundary in this area to be updated to reflect the new development limits” b) County of Elgin Official Plan: “i)housing for which the purchase price results in annual accommodation costs which do not exceed 30 percent of gross annual household income forlow- and moderate-income households; or ii)housing for which the purchase price is at least 10 percent below the average purchase price of a resale unit in the regional market area.” c) Official Plan Policies: ȃ ȃ ȃ “When approving a residential development, redevelopment or a plan of subdivision, Central Elgin shall enter into an agreement with the applicant whereby: i.only trees that directly impede the construction of buildings and services may be removed and the subdivider shall replace them in sufficient amounts and maturity to compensate for the losses; ii.setbacks from significant woodlands shall be required; iii.the protection, maintenance and enhancement of existing woodlands shall be required; and iv.only contour changes as are directly necessary for the construction of buildings and services shall be carried out so that as much topographic variation as possible is maintained to enhance the appearance of the subdivision. However, nothing shall prevent the moving of earth and rock as a necessary part of any landscaping.” d) Zoning By-law No. 1998: Staff Comment: REPORT TO COUNCIL APPENDIX V CORRESPONDENCE September 23 ,2022 Attn: Brian Lima General Manager of Engineering, Planning and Enterprise/Deputy CAO County of Elgin 450 Sunset Drive St.Thomas ON N5R 5V1 blima@elgin.ca DELIVERED BY EMAIL RE: PROPOSED DRAFT PLAN OF SUBDIVISION All of Block 74, Part oif Block 75, Plan 11M-242, Municipality of Central Elgin Eagle Ridge Subdivision Phase 2 34T-CE2202 Dear Brian Lima, The Kettle Creek Conservation Authority (KCCA) has reviewed the subject application and associated lands with regard to delegated responsibilities for Natural Hazard policies (s.3.0) of the Provincial Policy Statement (PPS), KCCA regulations enacted under Section 28 of the Conservation Authorities Act (O.Reg.181/06) and as a local Watershed Resource Management Agency. KCCA has reviewed and considered the following technical submissions in support of the subject application: Draft Plan, CJDL (April 11, 2022); Planning Justification Report Phase 2, Zelinka Priamo Ltd., September 20, 2021; Geotechnical Investigation and Slope Assessment, exp Services Inc., March 27, 2017 (LON- 00015147-GE); Servicing Report Phase 2 - Addendum, CJDL, April 11, 2022 (19012); and Tree Assessment and Protection, Vroom & Leonard (June 2021) The following comments are respectfully submitted: Proposal: KCCA understands that the application is for Phase 2 of the Eagle Ridge subdivision which proposes low- density residential uses, new public roads, new public trails/walkways, and servicing infrastructure. Stormwater management was addressed as part of the Phase 1 development. Provincial Policy Statement (s. 3.0 PPS): The Natural Hazard policies which are applicable to the subject lands include: 3.1.1 b) Development shall generally be directed to areas outside of: hazardous lands adjacent to river, stream and small inland lake systems which are impacted by flooding hazards and/or erosion hazards. tion. The proposed development abuts valleyland slopes that may be subject to impacts of erosion hazards including slope stability caused by proposed development. KCCA staff are satisfied with the geotechnical investigation and slope assessment for delineation of an erosion hazard limit and directing development to areas outside of such hazards. Conservation Authorities Act: Lots 1 -18 and Blocks 67 & 74 of the proposed draft plan of subdivision are affected by regulations of KCCA. Please see attached Regulation Limit mapping for the subject area. Pursuant to Section 28 of the Conservation Authorities Act, permission of the Conservation Authority is The current regulation for the Kettle Creek watershed is . The Authority may grant permission for development in or on the areas of its jurisdiction if, in its opinion, the control of flooding, erosion, dynamic beaches, pollution or the conservation of land will not be affected by the development. (O.Reg. 181/06 S.3.(1)) site alteration away from hazard lands and further that, no new hazards are to be created and existing hazards should not be aggravated. Watershed Resource Management Agency: As a local watershed resource management agency KCCA monitors and reports on the overall watershed conditions, including forest cover. Together with our municipal partners KCCA is committed to improving the overall forest cover in the Kettle Creek watershed through tree planting and reforestation programs. watershed is only 14.07% well below the Environment Canada recommendation of 30% for a healthy watershed and to support wildlife species. The Report Card grades the current forest cover in the watershed as poor to fair, and that the rate of forest cover loss is 7.32 ha per year based on the 2015 aerial photography. Consequently, it is imperative that the existing forest cover within the Kettle Creek watershed is maintained, protected and/or rehabilitated, and further that compensation for any loss of forest cover be required in order to mitigate the rate of forest cover loss within the watershed. card mapping for the subject lands it appears that a large amount of forest cover was/will be lost in order to prepare the lands for proposed development. The forest cover loss appears to be a result of edge tree removal, stormwater management construction, gully restoration and proposed road network construction. In review of the supporting environmental studies, there does not appear to be any recommendations or provisions for consideration of compensation for the loss of forest cover or consideration of the cumulative impacts at the subwatershed scale resulting from the proposed development. 2 of 3 | Page KCCA staff would encourage the County of Elgin/Municipality of Central Elgin to require compensation for the loss of forest cover to maintain no net loss at a minimum. Recommendation: Please be advised that based on its mandated and policies, staff of KCCA do not object to the approval of Draft Plan No. 34T-CE2202 subject to the following: 1.That a permit be obtained from KCCA under O.Reg.181/06 prior to any development and/or site alteration for Lots 1 -18 and Blocks 67 & 74 of the proposed draft plan. 2.The applicant shall be responsible for implementing and maintaining sediment and erosion controls on the subject lands until such time as the Municipality assumes the roads and associated services; and Thank you for the opportunity to comment. Please contact the undersigned directly if you have any questions regarding the comments noted above. Yours truly, Joseph (Joe) Gordon Manager of Planning and Development cc. Paul Hick, Acting Planner County of Elgin Lloyd Perrin, Director of Asset Management and Development Kevin McLure, Central Elgin Planner 3 of 3 | Page APPENDIX VI CONCURRENT IMPLEMENTING ZONING BY-LAW AMENDMENT MUNICIPALITY OF CENTRAL ELGIN - BY-LAW NO. 2740 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE:October 31, 2022 SUBJECT:Health Recruitment Partnership Additional Incentive Funding RECOMMENDATIONS: THAT the report titled Health Recruitment Partnership Additional Incentive Funding relating to the Health Recruitment Partnership (HRP) initiative from the Chief Administrative Officer be received for information; and, THAT additional funding in the amount up to $37,500, for Health Recruitment activities, be approved. DISCUSSION: Request for additional funding A collaborative initiative between St. Thomas Elgin General Hospital, the County of Elgin and the City of St. Thomas, the Health Recruitment Partnership (HRP) initiative recruits new physicians to the Elgin St. Thomas community. Funding for the initiative is provided through a 60 / 40 cost share funding model between the County (60%) and the City (40%). The operating /expenditure budget for this initiative has historically been $95,000, which is used to cover the costs of the contracted recruiter, incentive grants for recruited physicians, initiative marketing and medical student engagement and scholarships. The CountyÓs 60% portion of the 2022 approved budget is $67,409. As in previous years, and directly related to successes in recruiting physicians, total initiative expenditures for fiscal 2022 are anticipated to exceed the budget. To date, total program expenditures are $108,235, the CountyÓs portion of which is $64,941. Additional expenditures, including one additional incentive grant, are also projected to be incurred by year end. As a result, additional funds are being requested to cover expenditures. CouncilÓs approval of an additional allocation of up to $37,500 in County funding is requested to support this initiative. This additional $37,500 includes and accounts for the $7,941 already spent above the CountyÓs approved budget, leaving $29,559 of additional funding for future costs for the remainder of the year. The City has approved its portion of the additional funding support from City Council. 2 The actual expenditures will be reconciled through the 2022 year-end process and are unlikely to exceed the $37,500 in County funding being requested. Cost sharing of all additional expenses with the City will occur. For 2023 and future budget periods, the expected full budget expenditures for this initiative will be requested in the CityÓs and CountyÓs annual operating budgets. Health Recruitment Partnership Incentive Grant Through the HRP, Dr. Steven Rioux has been recruited to the St. Thomas -Elgin community and will be assuming the practice and patient roster of Dr. Michael Toth who practices with the East Elgin Family Health Team in Aylmer. The additional budget funding requested in this report relates to the incentive grant intended for Dr. Rioux. Dr. Rioux will be transitioning into Dr. TothÓs practice over the next several months, with a planned start date of March 2023. He will work closely with Dr. Toth to ensure a smooth transition for the patients within the practice. He has indicated that he and his spouse, a nurse practitioner, will lead the provision of services at his new practice and hope to add between 200 and 300 new patients to the existing roster. He will also continue to provide some support to STEGH. The Health Recruitment Partnership reviewed and tentatively approved this request at its November 7, 2022 meeting, pending funding agreement by Elgin County Council and City Council. If this funding is authorized for Dr. Rioux, it will provide interest free, forgivable funds on the condition that Dr. Rioux provides a minimum of four (4) years of service to the St. Thomas Î Elgin County area. DISCUSSION: Through the efforts of Cheryl Fish, Health Recruiter, Dr. Steven Rioux has been recruited to assume the practice of Dr. Toth (East Elgin Health Team), who is retiring. FINANCIAL IMPLICATIONS: Subject to County CouncilÓs approval of the additional project funding as outlined above, funding will be made available through the 2022 Health Recruitment Partnership operating budget to support the incentive grant to Dr. Rioux. ALIGNMENT WITH STRATEGIC PRIORITIES: 3 Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: The County of Elgin, ElginÓs partner municipalities and the City of St. Thomas continue to work aggressively to recruit and retain physicians in our community through the Health Recruitment Partnership. CONCLUSION: It is recommended that County Council approve the additional allocation of up to $37,500 in County funding to support the 2022 Health Recruitment Partnership initiatives. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE:October 31, 2022 SUBJECT: Donation Î Decommissioned Ambulance RECOMMENDATIONS: THAT the report from the Chief Administrative Officer titled ÐDonation Î Decommissioned AmbulanceÑ dated October 31, 2022 be received and filed; and THAT the 2012 Chevrolet Express G3500, Fleetmax Conversion Ambulance currently on loan to St. John Ambulance to assist Elgin-St. Thomas Social Services be declared surplus to the CountyÓs needs; and further THAT ownership of the 2012 Chevrolet Express G3500, Fleetmax Conversion Ambulance currently on loan to St. John Ambulance be transferred to St. John Ambulance. INTRODUCTION: Since the onset of the pandemic, with the CountyÓs consent, St. John Ambulance has used a surplus ambulance to enhance their fleet for the purpose of supporting Elgin-St. Thomas Social Services with the transport needs of individuals in our community currently experiencing homelessness. A request was received from St. John Ambulance in St. Thomas for the donation of the surplus vehicle currently on loan to them (attached). St. John Ambulance is a not-for- profit organization and registered charity. The purpose of this report is to provide information to County Council regardingthe current process of disposing of decommissioned and surplus ambulances and information about recent ambulance sales to support Council as it considers the request from St. John Ambulance. DISCUSSION: The County owns 14primary care ambulances including one (1) bariatric unit, one (1) primary care rapid response unit (serving both the City and County) and one (1) primary care duty manager / supervisor response unit serving the City of St. Thomas. At the onset of the pandemic in 2020, Elgin County loaned a surplus ambulance to St. John Ambulance. For clarity, the donation of this ambulance in 2020 for use by St. John Ambulance and the proposed transfer of ownership at this time has no impact on County land ambulance service delivery. This vehicle allows St. John Ambulance and Elgin-St. Thomas Social Services to offer a unique service in Elgin County and the City of St. Thomas; it has allowed for enhanced support to individuals in our community who are experiencing homelessness and required support through the pandemic. The surplus ambulance currently on loan to assist Elgin-St. Thomas Social Services is as follows: 2012 Chevrolet Express G3500, Fleetmax Conversion; and It had approximately 279,000 km when it was provided on loan in 2020. SURPLUS VEHICLES: The CountyÓs Asset Disposal Policy requires that major items of equipment be declared surplus prior to being sold. This includes such assets as surplus vehicles, furnishings from libraries and Long-Term Care facilities and office equipment. The CountyÓs Asset Disposal Policy is attached for CouncilÓs reference. Each year, an average of two (2) vehicles are declared surplus and are either traded-in on replacement vehicles or are sold as surplus at auction. Ambulance and emergency response vehicle life-cycle practices have remained consistent with the provincial pre- download practices. Since the download of Emergency Medical Services (EMS) from the Province of Ontario on January 1, 2000, fleet maintenance has followed the pre- existing standard of ambulance replacement benchmark of 54 months. Elgin County has continued this practice as one of the strategies for maintaining the fleet in response-ready condition. This practice has resulted in a fleet of ambulances / emergency response vehicles that are dependable and whose costs for repairs and maintenance are predictable. At the time the ambulance or emergency vehicles are declared surplus they are considered fully depreciated assets. EMS vehicles are purpose-configured for emergency medical response and older vehicles tend to have high mileage and/or engine hours and high operating costs. 1 Since 2018, Elgin County has sold surplus ambulances directly through ÐGovDealsÑ which provides services to various government agencies allowing surplus items to be sold online at public auction. We incur a GovDeals sellerÓs fee of about $300-$700 (7.5% of value) for each transaction. 1 GovDeals: liquidity services marketplace - https://www.govdeals.com/ Vehicle Sales History Elgin CountyÓs ambulance life-cycle process results in the replacement of up to (2) ambulances annually. The last purchase price of an ambulance including all medical equipment and stretcher was $217,762 (excluding taxes). Table 1-1 reflects the sales history on the CountyÓs regular ambulances: Vehicle KMDate in Last Value of Sale / Replacement ID# Service Trade-InDate 13-1166 282467 Feb 2013 $11,255 Feb 2019 13-1155 329598 Feb 2013 $10,050 Feb 2019 12-1164 344439 Aug 2012$8,600 Aug 2018 11-1165290464Aug 2011$9,327Aug 2016 11-1040 338417 Aug 2011$9,136 Aug 2016 10-1167 262846 Aug 2010$4,701 Aug 2015 10-1043 267204 Aug 2010$10,490 Aug 2015 Prior to 2018, decommissioned and surplus vehicles were traded-in. The trade-in values averaged $5,500. The County switched from trading in vehicles to selling them on GovDeals as a trial. It is clear from the sales history reflected in Table 1-1 that regardless of the sales method, significant variation in value exists. The average is about $9,080 but ranges from $4,701 to $11,255. The difference in sales value for certain years is based on the condition of the vehicle. The average trade-in value/value for decommissioned or surplus vehicles is approximately $9,080per ambulance. The proceeds of sale/trade-in have been used to partially offset the costs to replace an estimated two (2) emergency vehicles per year. FINANCIAL IMPLICATIONS: The County has not donated ambulances to organizations or groups in recent years. A request from Operation Nicaragua for the donation of an ambulance was considered by Council in April-March 2019. Council carefully considered the request and ultimately decided not to donate a surplus ambulance to this organization. This decision was made within the context of budgetary constraints. Council may determine that, due to current financial pressures faced by Elgin County, the donation of decommissioned or surplus ambulances to St. John Ambulance cannot reasonably be accomplished at this time. Alternatively, should this request be approved, an update to the EMS capital budget submission to Council will be required to reflect the forgone revenue. Given the age and condition of the ambulance that is currently on loan to St. John Ambulance, the trade-in / resale value of the ambulance is limited. As such, the financial impact to the County is minor in nature with the potential assistance to people in need in our community being much greater. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: As the designated delivery agent for land ambulance services in Elgin County and the City of St. Thomas, Elgin County has been delegated the authority to both deliver the service and make administrative decisions on the service. While the County of Elgin uses Medavie Health Services (Medavie EMS Elgin Ontario) as the contractor to provide EMS services, the County owns the land ambulance vehicles itself. CONCLUSION: The donation of a decommissioned or surplus ambulance by the County of Elgin requires careful consideration. There is residual value to be realized in the 2012 Ambulance that is currently on loan to St. John Ambulance which will have to be offset by a County contribution back to the ambulance budget, this amount is estimated to be between $3,000 and $4,000 (based on age, mileage and condition). It is recommended that, once declared surplus to the CountyÓs needs, ownership of the 2012 Chevrolet Express G3500, Fleetmax Conversion Ambulance be transferred to St. John Ambulance for their ongoing use in support of Elgin-St. Thomas Social Services. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ 1. Purpose of Asset Disposal Policy The purpose of this policy is: to establish an acceptable process for the disposal of County assets, inclusive of selling, trading, assignment, auctioning or scrapping of surplus assets excluding “real property” to provide the County with the most advantageous investment recovery of existing assets to provide environmentally friendly methods of disposal. 2. Objective of Asset Disposal Policy to establish a practical and fair guideline for disposal of County owned surplus furniture and equipment to ensure that all Departments of the County have an equal opportunity to obtain surplus equipment and minimize costs to receive a fair market value for surplus items where possible to ensure the County disposes surplus equipment in an environmentally friendly manner to minimize the amount of space occupied by surplus equipment 3. Policy – Disposal of Surplus Items No surplus equipment or material may be removed from any facility without the proper authority of the Department Head. Any items donated or “left” to any Department of the County will be immediately considered County property and will be bound by the Donation Policy and Procedure unless an agreement has been signed and approved by the Department Head. An example would be the Libraries and the donation of photocopiers. All donations must be recorded on the Donation Form. The person(s) donating the item(s) must sign the form, which confirms that the donation becomes theProperty of the County of Elgin. Implementation Procedure 4.Disposal Procedures 4.1 In order to properly dispose of assets that are no longer required, Managers will deem the assets as surplus, obsolete, worn out, damaged or scrap. Managers shall complete and forward to the Purchasing Co-Ordinator a “Request for Asset Disposal” form on an as needed basis. (Appendix A). As well, the Manager will forward to the Purchasing Co-Ordinator a digital picture of the item. 1 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ 4.2 The Purchasing Co-Ordinator and Manager disposing of the asset will first offer all obsolete or surplus assets to other departments. Exception of this clause may occur when the asset can be “traded-in” or a value can be applied against the purchase cost of the replacement asset. Departments will be responsible for adjusting their inventory for any assets obtained from one department to another. 4.3Council Exception: Special written requests to purchase surplus assets may be considered by County Council from time to time. Under these circumstances, Council may dispose of surplus item(s) as deemed appropriate. 4.4 All obsolete, damaged or surplus assets not required by any other County Department will be disposed of by any of the following methods as deemed appropriate by the Purchasing Co-Ordinator and the Manager of the asset: Trade-in replacement asset Electronic internet auction Sealed bid by advertisement Scrap and recycling Rubbish 4.4a) Trade-in on Replacement Asset: Any trade-in value deemed as acceptable after best-value analysis will be applied against the purchase price of the replacement asset. 4.4 b) Ontario Government Surplus Auction: This method is the most appropriate and economic method for disposing surplus assets . The auction site url is www.dsbn.edu.on.ca/purchasing. Posting of surplus items on the auction website will take place quarterly unless the need to remove the surplus item(s) is urgent. 4.4 c) Sealed Bid Advertisement: Formal sale of asset(s) through sealed bid process. Highest bid accepted with consideration given to environmental, (recycling methods), and socioeconomic factors, (non-profit organizations). The County reserves the right to accept or reject any or all bids. 4.4 d) Scrap and Recycling: Any scrap that is deemed as still having asset recovery value will be sold to pre-approved vendors operating in this capacity, (e.g. metal). Items that have been used to their full capacity and can be “recycled” are encouraged. Whenever possible, recycling should be considered as part of the original purchase term and conditions. An example might be an agreement with a supplier to recycle printer toner cartridges. 2 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ 4.4 e) Unused Computer Equipment All unused computer equipment will be immediately brought to the attention of the Information Technology Department. It will be the responsibility of the Information Technology Department to provide a list of unused/obsolete equipment to the Purchasing Co-Ordinator. The Purchasing Co-Ordinator will ensure that the disposal of computer equipment is executed in a manner that will ensure acquisition of fair market value. If the computer equipment is determined to have no value, then the Purchasing Co-Ordinator will ensure that all technology items are disposed of in a safe and environmentally friendly manner. ie. Given to responsible company to destroy equipment, extract precious metals, and/or recycle parts. 4.4 f) Antique Furnishings The Manager will complete an asset disposal form for any antique item that is deemed as still having asset recovery value. The Manager will clearly write in the description of the Surplus Form that the asset may be antique. The Purchasing Co- Ordinator will review the form and will have the item appraised. Once the item has been appraised, the item will be offered to other departments. If there is no interest from other departments, the Purchasing Co-Ordinator will prepare a Report to Management with a recommendation for disposal. County Council will decide how to dispose of antique items valued over $500.00. 4.4 g) Rubbish: Items that are unable to be disposed in the methods listed from a) to d), will be disposed of to a County approved facility, as determined by the Department Head. 4.5 At any time where the value of the surplus asset is estimated to exceed $5,000.00 for 4.4 a) to c), a report recommending the method of disposal shall be submitted to Council for approval. 4.6 All assets are to be disposed of “as is, where is, no guarantees or warranties implied”. 4.7 No employee or elected official shall purchase any surplus asset except those goods, which are being disposed of by public auction or public bid and must follow the bid process. 4.8 Proceeds generated from the disposal of assets are to be applied to general revenues. If the disposal of the asset exceeds $500.00 or more per item, than the proceeds will be applied to the relevant departments operating revenues. 3 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ 4.9 An information report prepared by the Purchasing Co-Ordinator will be provided to Council annually detailing assets disposed, methods of disposal and proceeds generated. 4.10The disposed assets will need to be removed from the County’s Tangible Capital Assets Inventory. Financial Services will review the list of items sold on a quarterly basis. Items sold will be removed from the Asset Inventory. 4.11 Exceptions Ministry of Health and Long Term Care: This Asset Disposal Policy is applicable to the Elgin County Homes (service provider) in conjunction with the Ministry of Health and Long Term Care Regulations. The Ministry of Health and Long Term-Care Regulations (0606-04) stipulates that the service provider shall not sell, change the use, or otherwise dispose of any item, furnishing or equipment specifically listed in any schedule relating to the nursing and personal care and/or the program and support services funding envelopes (additions to “any items listed” since January 1, 1995), as well as any furnishing and equipment purchased by a capital grant in all funding envelopes, pursuant to the Service Agreement and paid for in whole or in part by Ontario, without the prior written consent of Ontario, which consent may be subject to such terms and conditions as Ontario may deem advisable. This clause also includes furnishings or equipment purchased through the High Intensity Needs envelope. Therefore when purchasing new furnishings or equipment, Managers in all departments will be responsible for recording information on the Furnishings and Equipment Ledger. (Appendix B). An electronic copy is sent to the Purchasing Co- thst Ordinator on June 30 and Dec. 31 of each year. In order to properly dispose of assets that are no longer required, the Purchasing Co-Ordinator would determine whether or not the asset may have a value of $500.00 or more. Managers will deem the assets as surplus, obsolete, worn out, damaged or scrap. Managers will forward a Request for Asset Disposal Form on an as needed basis to the Purchasing Co-Ordinator, (Appendix A) The Homes will document on the form the funding envelope the equipment was purchased from. Assets purchased from the Ministry of Health and Long Term Care Funding Envelopes may not be disposed of without prior consent from the Ministry. The Purchasing Co-Ordinator will be responsible for obtaining all pertinent information 4 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ and ensuring the appropriate information is shared with the Ministry of Health and Long Term Care Division. The Purchasing Co-Ordinator will be responsible for the management and retention of these records and ensuring compliance of the County’s Records Retention Policy. As quoted in the Ministry of Health and Long Term Care Guidelines; “Where the Ministry has contributed to the original purchase price of disposed furnishings and equipment, the percent share of the Ministry’s contribution must be applied to the proceeds and credited to the Levels-of-Care funding envelope that reflects the disposed asset. The relevant amount should be recorded as an Expenditure Recovery under the Levels-of-Care Component”. The guideline continues by stating, “Where the Ministry of Health and Long Term Care has not contributed to the original purchase price of the disposed asset, the proceeds are treated as non-recoverable revenue”. 5 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ Appendix A Date Department Manager (please print) Telephone E-mailCapital Asset Number Description of Surplus Equipment - One Commodity/page Model Serial Number Year Purchased Quantity Description/Condition Starting Bid___________ Antique Item Yes____ No___ Unknown____ Additional Comments: Name/Contact on Arrival for Pickup: Location/Room Department Head: Date: Purchasing Co-Ordinator: Date Received: 6 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ Guideline for Surplus Equipment Declaration Form Cont’d Appendix A On the back of this form, please complete the relevant sections to describe the surplus item(s). Add a page if room is insufficient to adequately describe surplus item(s). Please forward completed form to the Department Head for approval. Once the form is reviewed and initialed by the Department Head, the form is forwarded to the Purchasing Co-Ordinator. 7 Financial Services – Purchasing Policy # 2003- 01 Date: April 16,2003 Revised: Sept. 2, 2005 Revised: Jan. 22, 2008 Policy:Asset Disposal ______________________________________________________________ Appendix B Date of Approx. Asset Name of Location of Asset Tracking Funding Purchase Life Expectancy Purchased Supplier Asset Number Envelope Submitted by:Date: 8 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE:October 31, 2022 SUBJECT: Change of Position Title Î County Solicitor RECOMMENDATIONS: THAT the report from the Chief Administrative Officer entitled ÐChange of Position Title Î County SolicitorÑ be received and filed as information; THAT Council of the Corporation of the County of Elgin pass By-Law 22-47, ÐBeing a By-Law to Deem All Existing By-Law References to the County Solicitor to Be References to the Director of Legal ServicesÑ, a copy of which is included in the By-Law section of the November 8, 2022 Council Agenda. INTRODUCTION: The County of Elgin is changing the title of the position of County Solicitor to Director of Legal Services to reflect the expanded role and resources of the Elgin County Legal Services Office. As a result of the administrative change of title of the position, an Òadministrative housekeepingÓ by-law is required to ensure that all by-laws, resolutions and directions provided in the past to the County Solicitor remain applicable to the Director of Legal Services. DISCUSSION: In 2016 the County of Elgin established the position of County Solicitor. At the time, the Elgin County Legal Services Office was comprised of only one lawyer, being the County Solicitor. Since that time, the Elgin County Legal Services Office has expanded its resources to reflect the need for services provided by the department. An administrative change of title is taking effect on November 15, 2022 that has the effect of changing the title position from County Solicitor to Director of Legal Services. Arising out of the change of title, it is necessary to pass an administrative housekeeping by-law to ensure that all by-laws, resolutions and directions provided by Council for the County of Elgin to the County Solicitor remain applicable to the Director of Legal Services to facilitateservice continuity. FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: Communication regarding changes to the Legal Services Department, including the change of title, will be provided by the CAO to local municipal partners. CONCLUSION: The passing of By-Law 22-47 will facilitate service continuity by ensuring that all authority and direction provided by Council to the County Solicitor remains applicable to the Director of Legal Services. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer CORRESPONDENCE ÎNovember 8, 2022 Items for Consideration Î(Attached) 1. Letter from Land Division Committee Vice-Chair Jack van Kasteren requesting County CouncilÓs consideration of concerns expressed by the Land Division Committee. To the Council of the Corporation of the County of Elgin RE: Constituted duties and operations of the Elgin Land Division Committee October 29, 2022 Dear Council members, I am writing to draw your attention to a serious matter concerning the current duties, responsibilities, and procedures of the Land Division Committee (LDC) as constituted by County of Elgin By-Law #18-35 (see attached). As the Authoritative governing body that also enacted By-Law #20-10 appointing each individual member to said committee for the term Jan. 1, 2019 to December 31, 2022 Council should review, discuss, and rule on this sudden and totally unexpected change in operation. Each individual member of the LDC received a letter dated Oct. 19, 2022 to thank us for our past service, invite us to a service recognition lunch, and to advise that the last meeting of the term of the LDC would take place on Oct. 26, 2022. This announcement was made without any advanced discussion or communication with LDC members. At some point during the past month or so, the previously scheduled Nov. 23/22 and Dec. 14/22 LDC meetings posted on the Elgin County website since December 2021 have been removed. These meetings are scheduled in advance for all Municipal partners and the public to plan and present their Consent Applications to the LDC for timely hearings. This recent development has caused serious concerns regarding the morality, and in fact the legality of such action, which of course has raised a multitude of questions. In response to inquiries directed to the CAO, Warden, and Secretary/Treasurer of the LDC following receipt of the Oct. 19/22 letter, the CAO provided an email correspondence to the committee dated Oct. 20/22 to provide some background information, which was appreciated. HoweǝĻƩͲ ğ ХwĻƦƌǤ tƚ !ƌƌЦ email that I sent on Friday Oct. 21/22 in which I provided a rebuttal to certain opinions contained in that correspondence, and encourage further discussion went unanswered. Due to the fact that our committee was scheduled to meet the following Wednesday morning, I assumed that a full discussion would be held in-person. I was wrong. th The simple question posed at the end of the Oct. 26LDC meeting as ХНŷǤ Ǟğƭ Ʒŷźƭ ĭŷğƓŭĻ ƒğķĻ?ЦͲ was met with a stern warning from the LDC Chairman and Secretary/Treasurer that ͻWe are Not allowed as a committee Ʒƚ ķЖЛĭǒЛЛ ЖƷͼ. What is right about that? Where is that direction coming from? (НĻ ķƚƓЪƷ ƉƓƚǞ ĬĻĭğǒƭĻ ǞĻЪƩĻ ƓƚƷ ğƌƌƚǞĻķ Ʒƚ ķźƭĭǒƭƭ źƷ). Question: How does this development ŅźƷ źƓ ǞźƷŷ ƷŷĻ Х!ĭĭƚǒƓƷğĬility Tab under CouncilЦ on the Elgin County website? It states that Council acknowledges that it is responsible to provide good government for its stakeholders in an accountable and transparent manner, guided by the following principles: Encourage public access and participation to ensure that decision making is responsive to the needs of its constituents Delivering high quality services to our citizens, and Promoting the efficient use of public resources. An argument that the term of the LDC must end on the same day as the current council is flawed. The two relevant sections of the Ontario Planning Act related to the term of the LDC are as follows: Term of Office 44(3) The members of the committee who are not members of a municipal council shall hold office for ƷŷĻ ƷĻƩƒ ƚŅ ƷŷĻ ĭƚǒƓĭźƌ ƷŷğƷ ğƦƦƚźƓƷĻķ ƷŷĻƒ ЫЫЫЫ͵ AND Idem (Latin word meaning the same) 44(4) Members of the committee shall hold office until their successors are appointed, and are eligible for reappointment, etc. Taken in context together, which is the intent, there is no discrepancy. County Council dealt with this issue many years ago to avoid any discrepancy in interpretation of these relevant sections of the Ontario Planning Act, by enacting a By-Law to specifically name each member of the Elgin LDC, AND to specify the Term of Office of said committee. Some members of current Council have signed these By-Laws. As stated earlier, the current By-Law #20-10 specifies the term of the LDC to be January 1, 2019 to December 31, 2022. (see attached copy). In turn, the incoming newly elected County Council will be charged with appointing their own names to the Land Division Committee for the term Jan. 1, 2023 to December 31, 2026 to continue providing uninterrupted service to the constituents of the County. However, if the new Council chooses to change the position that previous Councils have taken dating back to when the LDC was first formed on June 15, 1971, that will be a discussion for them to have early in their term. As for this Council, the terms were set and enacted into their By-Law at the beginning of its term 4 years ago. In my opinion, if a discussion is to be held as to how the relevant sections of the Planning Act should be interpreted, then Council should also consider how to handle the possible repercussions from violating terms in an existing County By-Law. (Is it possible that Council has recently voted to rescind that By-Law without our knowledge perhaps? !ŭğźƓͲ ǞĻ ķƚƓЪƷ ƉƓƚǞ ĬĻĭğǒƭĻ ǞĻ were told weЪƩĻ ƓƚƷ ğƌƌƚǞĻķ Ʒƚ discuss it). In conclusion, I as an appointed member of the Elgin Land Division Committee, am deeply disappointed by the way this issue has been handled to date. A decision of this importance made without any advanced warning to, or communication with LDC members from the Authoritative body that appointed us (the Council of the Corporation of Elgin County), is a bit disturbing. We respectfully request that Council consider all the facts as presented, and provide the committee with answers to the serious questions that have come from this situation. Thank you. Sincerely, Jack van Kasteren Vice-Chair - Elgin Land Division Committee CORRESPONDENCE ÎNovember 8,2022 Items forInformationÎ(Attached) 1. Letter from Ministry of Municipal Affairs and HousingMinister Steve Clark with information about the ÐMore Homes Built Faster: OntarioÓs Housing Supply Action plan 2022-2023Ñ. 2. Letter from Southwestern Public Health providing an update on SWPHÓs 2022 cashflow concerns. 3. October 2022 Newsletter from Western Ontario Wardens Caucus (WOWC). Ministry ofMinistère des Municipal AffairsAffaires municipales and Housinget du Logement Office of the MinisterBureau du ministre the 777 Bay Street, 17Floor777, rue Bay,17étage Toronto ON M7A 2J3Toronto ON M7A 2J3 Tel.:416585-7000Tél. : 416 585-7000 234-2022-4624 October 25,2022 Goodafternoon, OnOctober 25, 2022, our governmentreleasedMore Homes Built Faster:Ontario’s Housing Supply Action Plan 2022-2023that proposes bold and transformative action to get 1.5 million homes built over the next 10 years. Detailsabout therangeof measuresinour plancanbefoundinthenews release here. The More Homes Built FasterPlanproposes policies and toolsthat reflect recommendationsfrom the Housing Affordability Task Force Reportand builds onMore Homes, More Choiceandthe More Homes for Everyone Plan.Ourplan also drawson many elementsfrom AMO’s 2022 A Blueprint for Action: An Integrated Approach to Address the Ontario Housing Crisis and ROMA’s 2022 Task Force Report on Attainable Housing and Purpose-Built Rentals.These changesare providing a solid foundation to address Ontario’s housing supply crisis over the long term and will be supplemented by continued action in the future. Ourgovernment has alsointroducedtheMore Homes Built FasterAct, 2022,and is seeking feedback on the changes proposed under the legislation and associated regulations. Additionally, various housing and land use policy reviews–including a housing-focused policy review of A Place to Grow and the Provincial Policy Statement, with a themeof supporting rural and northernhousing–are being undertaken to identify and remove barriers to getting more homes built. These and other related consultations can be found through the Environmental Registry of Ontario and the Ontario Regulatory Registry. We encourage you share this information with senior staff in the municipality and to inform the newly elected head of council and council members.Our government is building a strongfoundation for action that will continueto ensure Ontario isa prosperous and growing province –and the best place in the world to call home.Welook forward to continuedcollaboration with our municipalpartners to get more homes built faster. Sincerely, Steve Clark Minister c.The Honourable Michael Parsa, Associate Ministerof Housing Kate Manson-Smith, Deputy Minister Ryan Amato, Chief of Staff,Minister’s Office JoshuaPaul, AssistantDeputyMinister,HousingDivision Municipal Chief Administrative Officers October 7, 2022 Ms. Julie Gonyou, Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Julie, This letter is being sent to you to provide you an update on SWPHÓs 2022 cashflow concerns as noted in our correspondence dated June 15, 2022. SWPH is pleased to advise that at this time, we do not have concerns regarding cashflow and based on our most updated cashflow projections, we donÓt believe we will have any cash flow issues for the remainder of 2022. As a result, we do not foresee the need for a potential additional levy to our obligated municipalities. Should there be any change in our projections,we are committed to keeping you apprised. We want to thank you for your continued commitment to public health. If you have any questions, please donÓt hesitate to contact us. Sincerely, Larry Martin Cynthia St. John Chair, Board of Health Chief Executive Officer Southwestern Public Health Southwestern Public Health copy: Board of Health members, SWPH MonicaNusink, Director of Finance, SWPH October 2022 Your monthly news & updates Visit our Website WOWC Submission on the 2022 Federal Electoral Districts Redistribution The WOWC hasprovided a submission to the Federal Electoral Boundaries Commission for Ontario regarding the proposed 2022 federal electoral districts redistribution. On behalf of its communities and its residents, and after significant consultation with Members of Parliament (MPs) from the region, the WOWC expressed its position on the proposed riding redistribution, with particular regard to: • The need for an extension to the consultation timeline; • The need to consult adequately regarding name changes; • The need to ensure communities of interest remain whole; and • The importance of maintaining the current rural seat count for Southwestern Ontario. It is inconceivable, in the opinion of the WOWC, to redistribute the ridings as per the existing proposal. For the many reasons outlined in this submission, the proposed district boundaries will negatively and significantly impact the rural residents across the region. This concern is further exacerbated by the reality that no redistribution is required in Southwestern Ontario, in order to respect the electoral quotas. Visit the Federal Electoral Districts website WOWC Partners with Trillium Manufacturing for #Manufacturing Month October is Manufacturing Month. In honour of Manufacturing Month, the Western Ontario Warden’s Caucus(WOWC),Trillium Network for Advanced Manufacturingand the region's economic development offices partnered to celebrate and promote the important role manufacturers play in our communities and local economies. This initiative has featured short profiles of innovative western Ontario-based manufacturers from across the region throughout October on Twitter, LinkedIn, and Instagram. Each profile provides some background on the company’s history, its innovative capacity, and how it contributes to our communities. View the full campaign Connecting More Homes and Businesses in Western Ontario Essex County SWIFT, in partnership with the federal and provincial governments and private sector investors, has committed a combined investment of $20.2 million to bring high-speed internet service to 5,386 underserved homes and businesses throughout Essex County. In total, SWIFT has awarded 97 contracts to support the expansion of broadband infrastructure throughout Southwestern Ontario to bring more than 63,000 homes and businesses across the region improved access tohigh-speed internet. Local projects are underway, including 47 projects in the construction phase and 47 projects completed. Waterloo Region SWIFT, in partnership with the federal and provincial governments and private sector investors, has committed a combined investment of $12 million to bring high-speed internet service to 1,339 underserved homes and businesses throughout the Region of Waterloo. In total, SWIFT has awarded 97 contracts to support the expansion of broadband infrastructure throughout Southwestern Ontario to bring more than 63,000 homes and businesses across the region improved access to high-speed internet. Local projects are underway, including 47 projects in the construction phase and 47 projects completed. View the press releases Ontario Manufacturers Invest $24 Million Across Southwestern Ontario The Ontario government is supporting more than $24 million in investments by four companies in Southwestern Ontario to boost local manufacturing and create 52 new good-paying jobs. As part of those investments, the government is providing each company with $500,000 in funding through theRegional Development Program’s Southwestern Ontario Development Fund, for a total of $2 million in support. Sante Manufacturing Inc.,a manufacturer of health and beauty products in Aylmer, is investing $7.5 million to vertically integrate their operations and diversify their product offerings to meet increasing consumer demand. Idol Core Industriescreates sustainable solutions for plastic products using compostable materials, mainly for the agricultural industry. The company is investing $5.1 million to relocate and expand manufacturing operations in Kingsville. Expanding their operations will enable Idol Core Industries to develop more innovative technology and products, including designing and engineering tools for niche market packaging. Idol Core Industries’ expansion will create 10 new jobs. MC3 Manufacturingis a machine tool and stamping conveyor systems manufacturer that produces and installs various types of conveyor systems. The company is investing $6.8 million to build a new facility in Kingsville that will house new, cutting-edge automated equipment, including a robotic powder coat painting system. With this new facility, MC3 Manufacturing will be able to increase their productivity, further develop their innovation, and provide opportunities in new markets. MC3 will create 19 new jobs through this expansion. Learn more about the Regional Economic Development Program Growing Your Workforce Conference Registernow only a few spots left The Ontario government is supporting more than $24 million in investments by four companies in Southwestern Ontario to boost local manufacturing and create 52 new good-paying jobs. As part of those investments, the government is providing each company with $500,000 in funding through theRegional Development Program’s Southwestern Ontario Development Fund, for a total of $2 million in support. Sante Manufacturing Inc.,a manufacturer of health and beauty products in Aylmer, is investing $7.5 million to vertically integrate their operations and diversify their product offerings to meet increasing consumer demand. Idol Core Industriescreates sustainable solutions for plastic products using compostable materials, mainly for the agricultural industry. The company is investing $5.1 million to relocate and expand manufacturing operations in Kingsville. Expanding their operations will enable Idol Core Industries to develop more innovative technology and products, including designing and engineering tools for niche market packaging. Idol Core Industries’ expansion will create 10 new jobs. MC3 Manufacturingis a machine tool and stamping conveyor systems manufacturer that produces and installs various types of conveyor systems. The company is investing $6.8 million to build a new facility in Kingsville that will house new, cutting-edge automated equipment, including a robotic powder coat painting system. With this new facility, MC3 Manufacturing will be able to increase their productivity, further develop their innovation, and provide opportunities in new markets. MC3 will create 19 new jobs through this expansion. Learn more about the Regional Economic Development Program The Secrets to Being an In Demand Employer The County of Simcoe's Economic Development departmentrecently hosted an event geared toward employers in addressing workforce issues. The event explored the key ingredients that make a job ad appealing to candidates, how businesses of all sizes can shape and communicate job ads, and how employers can deliver on their promise throughout the employee lifecycle to attract and retain talent. The event was designed for business leaders, entrepreneurs and human resource professionals across sectors including tourism, agriculture, tech, professional services, manufacturing and more! Local Employers also shared firsthand experiences of innovative tactics and strategies to attract employees. Learn more aboutWork In Simcoe County initiatives ROMA 2023: Level Up: International Students to Address Canada's Labour Shortage Breaking New GroundSkilled Trades Career Fairs Sunday, January 22 - On October 7th the Honourable London Event Tuesday, January 24 Sean Fraser, Minister of Immigration, Refugees and Citizenship, today announced Sheraton Centre Hotel -123 November 9, 2022the temporary lifting of the 20- Queen Street West, Torontohour-per-week cap on the number of hours that eligible Western Fair District post-secondary students are allowed to work off-campus 316 Rectory St. while class is in session. The 2023 ROMA Annual General Meeting and Conference is back live and in person for the first time in 2 The Ontario government is years. Gather in downtown From November 15, 2022, until working for workers by Toronto with over 1,000 December 31, 2023, launching career fairs this fall to municipal colleagues, provincial international students who are in prepare the next generation of and federal elected officials and Canada and who have off- young people for rewarding and senior staff for this much campus work authorization on well-paying jobs in the skilled anticipated event. The 2023 their study permit will not be trades. Conference will have all of the restricted by the 20-hour-per- critical rural municipal issues week rule. Foreign nationals front and centre for you to who have already submitted a engage, learn, network and study permit application, as of bring innovative solutions to today, will also be able to benefit Level Up!is a series of your community.from this temporary change, dynamic, multi-day career fairs provided their application is highlightingthe 144 different approved. skilled trades. For the first time, students in grades 7 to 12will have the opportunity to learn The 2023 Conference also about these trades through brings delegation meetings with interactive exhibitions and provincial ministers back to you .With more than 500,000 hands-on activities, while in-person. As well, the Ministers' international students already in hearing directly from Forum and addresses by Canada available to potentially tradespeople and local provincial leaders will give you work additional hours, this employers about these life- insight into the coming year and temporary change reflects the changing careers. The first what your municipality can important role international career fair kicks off October 25 anticipate.students can play in addressing to 27 in Mississauga, with our labour shortage, while subsequent fairs planned in continuing to pursue their London, Sudbury, Ottawa and studies. Thunder Bay. Early bird registration ends November 18, 2022 These initiatives build on the government’s ongoing efforts to View the press release attract, support, and protect workers, making Ontario the top place in the world to work, live and raise a family. Register now View the press release What Keeps You Up at Night –The Life of an Entrepreneur Vlog Series Community Futures Western Ontario is proud to launch our new vlog series‘What Keeps You Up at Night –The Life of an Entrepreneur’,featuring Community Futures clients in Western Ontario by delving into the good, the bad and the success of rural entrepreneurs. In each episode guests will share their own unique story, as each story has the ability to connect us and remind us that every path we take can be messy and unique, but the results are worth it. The host of the series is Shauna Rae, of the popular podcast Clearing a New Path. Mark your calendar for Thursday October 27th, we will be releasing each vlog on a 3 week schedule. Make sure you are following us on social media. Twitter–@CFWOntario Facebook–@CFWesternOntario YouTube–https://www.youtube.com/channel/UC6t1LMMjajwJHn-6_-xdFyw Website–www.cfwesternontario.ca www.cfwesternontario.ca Western Ontario Wardens Caucus|300 S. Edgeware Rd Unit #203,St. Thomas, N5P 4L1 Canada Unsubscribe cao@elgin.ca Update Profile|Constant Contact Data Notice Sent by ecdev@wowc.capowered by Try email marketing for free today! CLOSED MEETING AGENDA November 8, 2022 Staff Reports: 1) County Solicitor Î Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees Î CAO Performance Appraisal COUNTY OF ELGIN By-Law No. 22-46 ÐTO AMEND THE SCHEDULE TO BY-LAW NO. 20-05 BEING ACONSOLIDATED BY-LAW FOR THE REGULATION OF TRAFFIC INCLUDING PARKING ON COUNTY ROADSÑ WHEREAS,pursuant to Section 210, of the Municipal Act, being Chapter M.45, R.S.O. 1990, as amended, the Council of the Corporation of the County of Elgin did pass By-Law No. 20-05 for the regulation of traffic including parking on County Roads; AND WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c. 25, an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to this section; AND WHEREAS said Table authorizes an upper-tier municipality to pass by-laws regulating parking and traffic on highways; AND WHEREAS it was deemed necessary and appropriate to amend Schedule ÐBÑ to By- Law No. 20-05 to restrict parking on sections of County Road #103 (FurnivalRoad), in the Village of Rodney; AND WHEREAS it was deemed necessary and appropriate to amend Schedule ÐBÑ to By- Law No. 20-05 to include these restrictions. NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule ÐBÑ of By-Law No. 20-05 be and is hereby amended to include the following sections: Furnival Road (CR #103), east side, from the north property limits of Queen Street to the south property limits of Albert Street, being a distance of 80 metres. 2. THAT this by-law shall come into force and take effect upon the installation of appropriate signage indicating said No Parking Zones. th READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8 DAY OF NOVEMBER2022. Julie Gonyou, Mary French, Chief Administrative Officer.Warden. COUNTYOF ELGIN By-LawNo. 22-47 ÐBEINGABY-LAWTODEEM ALL EXISTING BY-LAW REFERENCES TO THE COUNTY SOLICITOR TO BE REFERENCES TO THE DIRECTOR OF LEGAL SERVICESÑ WHEREAS Section 5(1) of the Municipal Act,2001,c.25, as amended or replaced (the ÐMunicipal Act, 2001Ñ) states that the powers of a municipality shall be exercised by its council. AND WHEREAS Section 5(3) ofthe Municipal Act, 2001 states that a municipal power, including a municipalityÓs capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; ANDWHEREASthe Council of the Corporation of the County of Elgin has, at various times, passed by-laws exercising its municipal power by authorizing or directing the position of County Solicitor to take certain action(s)orotherwisedelegatingcertain authority to the County Solicitor; AND WHEREAS commencing on November 15, 2022, the position title of County Solicitor shall be changed to ÐDirector of Legal ServicesÑ; NOW THEREFORE the Council of the Corporation of the County of Elgin HEREBY ENACTS AS FOLLOWS: 1.THATany and all references in any by-law, policy or resolution duly enacted by the Council of the Corporation of County of Elgin to the position title of ÐCounty SolicitorÑ shall be deemed, construed and understood to be references to the position title of ÐDirector of Legal ServicesÑ. 2.THATthisBy-lawshallcome intoforceandtakeeffecton November 15, 2022. th READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8DAYOF NOVEMBER,2022. JulieGonyou, Mary French, Chief Administrative Officer. Warden.