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01 - January 10, 2023 County Council Agenda Package ELGIN COUNTY COUNCIL MINUTES Inaugural Meeting and Annual Warden's Election December 6, 2022, 7:00 p.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Councillor Ed Ketchabaw Councillor Duncan McPhail Councillor Dominique Giguère Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Grant Jones Councillor Mike Hentz Staff Present: Julie Gonyou, Chief Administrative Officer/Clerk Brian Lima, General Manager of Engineering, Planning, & Enterprise(EPE)/Deputy CAO Brian Masschaele, Director of Community & Cultural Services Amy Thomson, Director of Human Resources Jennifer Ford, Director of Financial Services/Treasurer Nicholas Loeb, Director of Legal Services Stephen Gibson, General Counsel Jenna Fentie, Manager of Administrative Services/Deputy Clerk Stefanie Heide, Legislative Services Coordinator _____________________________________________________________________ 1. CALL TO ORDER Elgin County Council met this 6th day of December, 2022 at 7:00 p.m. The Chief Administrative Officer presided as Chair of the meeting in accordance with Council's amended Procedural By-Law No. 21-42. 2. DECLARATION OF OFFICE BY COUNCILLORS The Chief Administrative Officer noted that Confirmation of Election has been received for each elected member of County Council for the Term of Council 2022-2026. Elgin County Councillors Elect took the Declaration of Office administered by the Chief Administrative Officer. Each Councillor signed their declaration of Office before the Chief Administrative Officer. The Chief Administrative Officer declared all members of the 2022-2026 Elgin County Council duly sworn into Office. 3. ELECTION OF WARDEN The Chief Administrative Officer noted that the 2023 Deputy Warden is held by the most immediate past Warden on Council and will be Deputy Warden Duncan McPhail. The Chief Administrative Officer asked Members of Council wishing to run for the Office of the Warden to stand. Councillor Ketchabaw offered his candidacy for the position of Elgin County Warden for 2023. Councillor Ketchabaw was then 1 given an opportunity to address Council. The Chief Administrative Officer noted that since only one (1) member has indicated his intention to run for the Office of Warden, the election procedure is dispensed with in favour of a resolution appointing the Warden. Moved by: Councillor McPhail Seconded by: Councillor Noble RESOLVED THAT Councillor Ketchabaw be elected to the position of 2023 Warden. Motion Carried. 4. ADMINISTERING AND SIGNING OF DECLARATION OF OFFICE Warden Ketchabaw took the Declaration of Office administered by the Chief Administrative Officer. 5. GOWNING The Warden was gowned, and the Chief Administrative Officer presented the 2023 Warden to Council. 6. PRESENTATION BY PAST WARDEN TOM MARKS The Warden was officially presented with the Chain of Office, the Lord Elgin Watch, and the Gavel of Office by 2021 Past Warden Tom Marks. 7. WARDEN'S ADDRESS Warden Ketchabaw delivered his Inaugural Address to Council, thanked his family and friends for their support, and outlined several items of interest and importance for consideration in 2023. 8. OTHER BUSINESS None. 9. RECESS Moved by: Councillor Jones Seconded by: Councillor Widner RESOLVED THAT Council recess and reconvene at 9:00 a.m. on December 7, 2022. Motion Carried. Chief Administrative Officer/Clerk Warden 2 ELGIN COUNTY COUNCIL MINUTES December 7, 2022, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Ed Ketchabaw Councillor Dominique Giguère Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Grant Jones Councillor Mike Hentz Members Absent: Deputy Warden Duncan McPhail Staff Present: Julie Gonyou, Chief Administrative Officer/Clerk Amy Thomson, Director of Human Resources Michele Harris, Director of Homes and Seniors Services Nicholas Loeb, Director of Legal Services Jennifer Ford, Director of Financial Services/Treasurer Jenna Fentie, Manager of Administrative Services/Deputy Clerk Stephen Gibson, General Counsel Mike Hoogstra, Manager of Purchasing and Risk Stefanie Heide, Legislative Services Coordinator _____________________________________________________________________ 1. CALL TO ORDER The meeting convened at 9:00 a.m. with Warden Ketchabaw in the chair. The Director of Legal Services introduced the new County Solicitor, Andrew Case. Warden Ketchabaw paid tribute and credit to General Manager of Planning, Engineering and Enterprise/ Deputy CAO Brian Lima and staff for the Council Chamber renovations. Warden Ketchabaw noted that some of the building renovations will be continuing for up to one (1) year. 2. ADOPTION OF MINUTES Moved by: Councillor Jones Seconded by: Councillor Giguère RESOLVED THAT the minutes of the meeting held on November 8, 2022 be adopted. Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 1 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS None. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Hentz Seconded by: Councillor Couckuyt RESOLVED THAT we do now move into Committee of the Whole Council. Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Manager of Procurement & Risk - General Insurance and Risk Management The Manager of Procurement & Risk presented the report that provides details regarding General Insurance and Risk Management Services for 2023. Moved by: Councillor Widner Seconded by: Councillor Hentz RESOLVED THAT the General Insurance and Risk Management Services annual premium cost of $516,444 plus taxes commencing December 15, 2022 and expiring on December 15, 2023; and, THAT the property insurance deductible be increased to $50,000 per occurrence from $10,000, resulting in a premium savings of $28,000; and, THAT an additional $40,000 be added to the 2023 insurance policy for property insurance related to Phase 1 of the Terrace Lodge redevelopment project; and, THAT the Manager of Procurement & Risk and Director of Finance/Treasurer be authorized to renew the policy. Motion Carried. 6.2 Director of Homes and Seniors Services - Homes - Administration, Dietary, Housekeeping & Laundry and Nursing Policy Updates The Director of Homes and Seniors Services presented the report recommending various updates to County of Elgin Homes and Seniors Services Administration, Dietary, Housekeeping & Laundry and Nursing Policy Manual. Moved by: Councillor Giguère Seconded by: Councillor Jones RESOLVED THAT the report titled "Homes - Administration, Dietary, Housekeeping & Laundry, and Nursing Policy Updates" dated November 26, 2022 from the Director of Homes and Seniors Services be received and filed; and THAT Council approve the County of Elgin Homes and Seniors Services Administration, Dietary, Housekeeping & Laundry and Nursing Policy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation. Motion Carried. 6.3 Manager of Administrative Services/Deputy Clerk - Schedule of Elgin County Council Meetings for 2023 2 The Manager of Administrative Services/Deputy Clerk presented the draft schedule of County Council meetings for 2023 for Council's review and approval. Councillor Sloan noted an error in the notes on the schedule; the date for Easter Monday will be corrected to April 10, 2022. Moved by: Councillor Noble Seconded by: Councillor Hentz Administrative Services/Deputy Clerk be received and filed; and THAT the schedule of Elgin County Council Meetings for 2023 be approved as presented; and THAT notice of the 2023 Schedule of County Council meetings and any special meetings outside of the adopted schedule of regular meetings of Council be available from the Municipal Office and posted on the County By-Law No. 19-41. Motion Carried. 6.4 General Manager of Engineering, Planning & Enterprise/Deputy CAO - Eh!Tel Point of Presence Licence Agreement The Director of Legal Services presented the report recommending that Elgin County Council authorize the execution of a Licence Agreement with Eh!Tel Networks Inc. to construct a Point of Presence (POP) structure on Elgin County lands in the area of Dutton Dunwich. Moved by: Councillor Hentz Seconded by: Councillor Jones RESOLVED THAT the report from the Director of Legal Services and the General Manager of Engineering, Planning information; THAT the Council of the Corporation of the County of Elgin authorize the Chief Administrative Officer and the Warden to execute a Licence Agreement with Eh!Tel Networks Inc. substantially in the form of Motion Carried. 6.5 Chief Administrative Officer and Network Analyst - Information Technology Services (ITS) Asset Management Policy The Chief Administrative Officer and Network Analyst presented the report seeking Council's approval for a new Information Technology (ITS) Asset Replacement Policy. Moved by: Councillor Giguère Seconded by: Councillor Couckuyt RESOLVED THAT the report from the Chief Administrative Officer, titled filed; and THAT Council hereby approve Policy # ITS 1.0 as presented. Motion Carried. 6.6 Chief Administrative Officer - KCCA Memorandum of Understanding 3 The Chief Administrative Officer presented the report seeking Council's approval for a Memorandum of Understanding between the County of Elgin and Kettle Creek Conservation Authority for the provision of Tree Commissioner and Weed Inspector Services. Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT the report from the Chief Administrative Officer titled KCCA Memorandum of Understanding dated November 30, 2022 be received and filed; and THAT the Memorandum of Understanding between the Corporation of the County of Elgin and Kettle Creek Conservation Authority for a program and services required for the duties of Tree Commissioner and Weed Inspector be approved as presented and made effective January 1, 2023; and further, THAT the Warden and Chief Administrative Officer be directed to sign the Memorandum of Understanding. Motion Carried. 6.7 Chief Administrative Officer - Elgin/Medavie EMS Elgin Ontario Inc. - Approval for Format for Community Paramedicine Services Motor Vehicle Leases and Authorization for Execution of Vehicle-Specific Leases The Chief Administrative Officer presented the report seeking Council's authorization for the execution of three (3) vehicle-specific Lease Agreements with effective Terms commencing November 30, 2022 and ending March 31, 2024. Moved by: Councillor Widner Seconded by: Councillor Jones RESOLVED THAT the Report to Council, dated December 1, 2022, and Approval of Format for Community Paramedicine Motor Vehicle Leases and Authorization for Execution of Vehicle- THAT Elgin County Council approve the proposed format for Motor Vehicle Lease Agreements between Medavie EMS Elgin Ontario Inc. ty Community Paramedicine Services Motor Vehicles; and THAT Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Motor Vehicle Lease Agreements, to be prepared by Elgin Legal Services in keeping with such approved format and to relate to three (3) Community Paramedicine th Vehicles for a Term commencing November 30, 2022, and ending March st 31, 2024, and contemplating a nominal rental rate of ONE DOLLAR ($1.00) for such Term. Motion Carried. 6.8 Chief Administrative Officer and Manager of Administrative Services/Deputy Clerk - Council Committees Considerations The Chief Administrative Officer and the Manager of Administrative Services/Deputy Clerk provided a presentation that details the background on Committees of Council, that provides Council with the opportunity to assess Committees for return on investment, and to collect feedback from Council to inform changes to Council's Committee By-Law 19-40 for enactment at a future meeting. 4 Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT the presentation titled "Council Committee Considerations" from the Chief Administrative Officer and Manager of Administrative Services/Deputy Clerk be received and filed; and THAT staff be directed to amend Council's Committee By-Law to reflect changes proposed by Council for enactment at a future meeting. Motion Carried. 6.9 Chief Administrative Officer - Overtime and Lieu, On-Call/Standby and Call-in, and HR Policy 2.10 Hours of Work/Alternative Work Arrangement The Chief Administrative Officer presented the report seeking Council's approval for two (2) new Human Resources Policies including: Overtime and Lieu Policy, and On-Call/Standby and Call-in Policy. The report also recommends that Council direct staff to prepare and present amendments to the HR Policy 2.10 Hours of Work/Alternative Work Arrangement at its meeting on January 10, 2023 and direct the CAO to restrict participation in the program until Council has undertaken a review of the proposed changes. Moved by: Councillor Hentz Seconded by: Councillor Jones -Call / Standby and Call-in, and HR Policy 2.10 Hours of Work / Alternative Work icer, dated November 30, 2022 be received and filed for information; and THAT the Overtime and Lieu Policy be approved as presented for implementation effective January 1, 2023; and THAT the On-Call / Standby and Call-in Policy be approved as presented for implementation effective January 1, 2023; and THAT staff be directed to amend HR Policy 2.10 Hours of Work / Alternative Work Arrangement Policy for presentation to Council at its meeting on January 10, 2023 and direct the CAO to restrict participation in the program until Council has undertaken a review of the Policy. Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration None. 7.2 Items for Information (Consent Agenda) Moved by: Councillor Couckuyt Seconded by: Councillor Sloan RESOLVED THAT correspondence items 7.2.1 - 7.2.6 be received and filed. Motion Carried. 7.2.1 Municipal Engineers Association Board of Directors Announcement 7.2.2 The Inn St. Thomas-Elgin Newsletter, November 2022 7.2.3 SWIFT Southwestern Ontario Broadband Update 5 7.2.4 Western Ontario Wardens Caucus (WOWC) Information for Newly Elected Candidates 7.2.5 WOWC Submission on Bill 23 7.2.6 St. Thomas-Elgin Second Stage Housing Newsletter Fall/Winter 2022 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members Councillor Sloan congratulated Warden Ketchabaw and wished him well in his role as Warden. Councillor Noble and Councillor Sloan look forward to working with the Warden and appreciate his historic continued dedication to the County and as well as to the people of Bayham. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Widner Seconded by: Councillor Noble RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): In-Camera Item #9.1 (d) labour relations and employee negotiations, and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. In-Camera Item #9.2 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. In-Camera Item #9.3 (b) personal matters about an identifiable individual, including municipal or local board employees. Motion Carried. 9.1 Labour Relations 9.2 Property Matter - verbal 9.3 Organizational Update - verbal 10. MOTION TO RISE AND REPORT Moved by: Councillor Giguère Seconded by: Councillor Widner RESOLVED THAT we do now rise and report. Motion Carried. In-Camera Item #9.1 - Labour Relations Moved by: Councillor Noble Seconded by: Councillor Couckuyt 6 RESOLVED THAT the Director of Human Resources proceed as directed. Motion Carried. In-Camera Item #9.2 - Property Matter - verbal Moved by: Councillor Jones Seconded by: Councillor Hentz RESOLVED THAT the report from the Director of Legal Services be received for information. Motion Carried. In-Camera Item #9.3 - Organizational Update - verbal Moved by: Councillor Noble Seconded by: Councillor Giguère RESOLVED THAT the Chief Administrative Officer proceed as directed. Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Jones Seconded by: Councillor Hentz RESOLVED THAT we do now adopt recommendations of the Committee of the Whole. Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By-Law No. 22-49 Confirming All Actions and Proceedings BEING a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 6 & 7, 2022 Meetings. Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT By-Law 22-49 be now read a first, second and third time and finally passed. Motion Carried. 13. ADJOURNMENT Moved by: Councillor Jones Seconded by: Councillor Widner RESOLVED THAT we do now adjourn at 1:02 p.m. to meet again on January 10, 2023 at 9:00 a.m. Motion Carried. Chief Administrative Officer/Clerk Warden 7 SCOR EDC Member Elgin County 2023 Background recognized that a strong member based partnership would benefit their individual counties and the region in the long term. 2 Governance Two appointed council members from each County Two staff appointments for committees and implementation / input of projects, initiatives and regional needs Meet every other month Attendance at AMO/ROMA and other events may be helpful as well to support advocacy Act as a conduit of information back to council and forward to SCOR EDC Board of Directors 3 Our Focus Larger regionalissuesthat have an impact on the region but would be difficult for one municipality to tackle on their own Shared resources A strongvoice for advocacy and making progress on large issues and opportunities 4 Infrastructure Transportation SCOR EDC Board member on Ministry of Transportation Mayors Task Force a direct line to shaping transportation across SWO Community Transportation Efficiencies in community transportation Cost savings shared RFP for tech Mapping uploads to workforce planning boards Rail Shortline rail 800+ jobs across the region Most businesses are in manufacturing and agricultural supports Broadband Housing Energy expansion of natural gas 5 Transportation-planning, advocacy & collaboration Planning Community Transportation People Infrastructure: Transportation Rail Supporting business and creating opportunities for industrial land development Supporting current business and agricultural sector 8 Human Capital Workforce development Collaborating to create long-term cost effective solutions for barriers to workforce development. Partnering with Workforce Planning Boards, Businesses Organizations and community groups Education Partnerships with post-secondary institutions to ensure we are sharing information so that training and education partners are focusing on programs that meet business needs in our region. Supports in place such as housing and transportation Supports in place such as housing and transportation 9 Agriculture and Food Sector 10 Advocacy and successes Southwest Ontario Development Fund MTO Community Transportation Pilot Project Federal Rural Transit Solutions Fund Supporting agriculture and workforce Leadership during the pandemic Sand Plains Community Development Fund 11 Partnership Partnership creates immediate value but more importantly cumulative value over time Action-oriented organization with a focus on strategic planning and implementation SCOR is widely recognized with a positive reputation as a region Ability to tackle projects and issues that are larger in scale than one municipality can take on individually Small enough to reach a consensus and move forward on areas of focus Ability to attract and leverage funding on a regional scale 12 Regional Vision The Elgin County is an integral part of the region Regional organizations that focus on complex, long term planning require partner commitment for long term planning An organization like SCOR EDC underpins long term confidence in a region and provides a vehicle in place for investment and tackling large issues as they arise 13 Thank you! do@scorregion.com 14 1 REPORT TO COUNTY COUNCIL FROM: Warden Ed Ketchabaw DATE:January 3, 2023 SUBJECT:2023 County Council Representatives Appointed to Boards, Committees, and Associations RECOMMENDATION: THAT County Council approve the Council Committee and Local Board Appointments for 2023, as attached ÐAppendix IÑ and as recommended by Warden Ketchabaw. INTRODUCTION: Pursuant to CouncilÓs By-Law 19-41,as amended by By-Law 21-42, the Warden shall recommend and Council shall approve Committee and Local Board appointments on an annual basis. Recommended Council Committee and Local Board Appointments are included as ÐAppendix IÑ for CouncilÓs review and approval. Attachment: Appendix I Î Council Committee and Local Board Appointments All of which is Respectfully Submitted WardenKetchabaw Appendix I Î Council Committee and Local Board Appointments 2023 County Council Representatives Appointed to Boards, Committees, and Associations Committee Committee Appointed Members Date of Type Appointment A-1Î Standing Terrace Lodge January 10,2023 WardenKetchabaw Committee Redevelopment CouncillorWidner Steering Committee Councillor Noble Councillor Couckuyt A-1Î Sub-Terrace Lodge January 10,2023 Councillor Gigure CommitteeRedevelopment Fundraising Committee A-4Î Standing Human Resources January 10,2023 Warden Ketchabaw Committee Committee DeputyWardenMcPhail Councillor Widner Councillor Sloan A-5Î Standing CouncilBudget January 10,2023 Warden Ketchabaw Committee Committee Councillor Sloan Councillor Jones Councillor Hentz B-1Î Advisory Community Safety January 10,2023 Warden Ketchabaw Committee and Well-Being Integration Table B-2Î Advisory Elgin County January 10,2023 Councillor Gigure Committee Museum Advisory Councillor Hentz Committee C-1 Î Rural January 10,2023 Warden Ketchabaw Legislated Initiatives/Planning Councillor Widner Committees Advisory Committee Councillor Jones Councillor McPhail D-1 Î AgenciesSouthwesternPublic January 10,2023 DeputyWarden McPhail and Boards with Health Î Board of Councillor Couckuyt Council Health Appointees D-1 Î AgenciesCity-County Liaison January 10,2023 CountyCouncil or as and Boards with Committee represented by the Warden Council Appointees D-1 Î AgenciesHealthRecruitmentJanuary 10,2023 Councillor Jones and Boards with Partnership Councillor Couckuyt (*) Council Appointees (*) Subject to approval for expanded Committee membership D-1 Î AgenciesJoint Accessibility January 10,2023 Councillor Noble and Boards with Advisory Committee Council Appointees Appendix I Î Council Committee and Local Board Appointments 2023 County Council Representatives Appointed to Boards, Committees, and Associations Committee Committee Appointed Members Date of Type Appointment D-1 Î AgenciesElgin Clean WaterJanuary 10,2023 CouncillorHentz andBoardswith Advisory Committee D-1 Î AgenciesGreenLane January 10,2023 Alternate with City of St. andBoardswithCommunityTrust Thomas Î County to appoint Council Committee in 2023. Appointees CouncillorNoble D-1 Î AgenciesWaste ManagementJanuary 10,2023 Committee ofthe andBoardswithCommittee Whole/Elgin County Council Council Appointees D-1 Î AgenciesWestern Ontario No appointment Warden Ketchabaw andBoardswithWardensCaucusrequired Alternate: Deputy Warden Council McPhail Appointees D1- Agencies SWIFT Network Council Councillor Gigure and Boards with recommends, Council SWIFT appoints Appointees D1 Î Agencies St. Thomas-Elgin January 10, 2023 Councillor Gigure and Boards with Public Art Centre Council Appointees D1 Î Agencies South Central Ontario January 10, 2023 WardenKetchabaw and Boards with Regional Economic Councillor Noble Council Development (SCOR) Appointees 1 REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE:December 5, 2022 SUBJECT: Tree Commissioner/Weed Inspector Quarterly Report July ÎSeptember 2022 RECOMMENDATION: THAT the report titled ÐTree Commissioner/Weed Inspector Quarterly Report July Î September 2022Ñ from the Tree Commissioner/Weed Inspector, dated December 5, 2022 be received and filed for information. INTRODUCTION: The following is a summary of activity related to the Elgin Woodlands Conservation By- Law for the period of July 1, 2022 to September 30, 2022 and weed inspection activity for the same period. DISCUSSION: Logging Activity/Applications to Harvest: A total of 8 (8) applications to harvest were submitted from July 1, 2022 to September 30, 2022.Applications were filed by municipality as follows: West Elgin-0(0), Dutton/Dunwich-0(2), Southwold-3(1), Central Elgin-5(0), Malahide-1(3), and Bayham- 3(2). The total volume for harvest was approximately 0.276 million board feet(0.132). The total forested area involved in these harvests was approximately 323 acres(185). The numbers in brackets are corresponding third quarter numbers from 2021. Weed Complaints and Orders: Four weed complaints were received in the third quarter of 2022. Two of these complaints were for weeds not governed by the Ontario Weed Control Act. The remaining two weed complaints were addressed by the landowner. No Weed Destruction Orders were issued in the third quarter of 2022. Industry News: Dog-Strangling Vine (Vincetoxicum rossicum and Vincetoxicum nigrum) 2 Dog-strangling Vine is an identified weed on the Ontario Schedule of Noxious Weeds and is regulated by the Ontario Weed Control Act. In Ontario, Dog-strangling Vine is mainly found along the southern edge of the province near Lake Erie and Lake Ontario. These two species are members of the milkweed family originating from eastern Ukraine/western Russia. Dog-strangling Vine prefers open areas but can grow in shaded areas. It is a difficult weed to control in field and horticulture crops and is avoided by grazing animals. It grows aggressively by wrapping itself around other plants, small trees and other structures such as fencing. This plant reproduces by seed as well as underground roots and will grow back easily when pulled. The seed of Dog-strangling Vine is similar to our native milkweeds and spreads by wind, floodwater and by hitching to animals and machinery. Infestations of Dog-strangling Vine outcompetes native vegetation for nutrients, sunlight and moisture, reduces diversity and suppresses growth of native vegetation, including small trees and shrubs. Dog-strangling Vine is of special concern with respect to the Monarch Butterfly as this butterfly can mistakenly lay eggs on Dog-strangling Vine which does not support Monarch larvae. Interested councillors can find more information and images of Dog-strangling Vine at the following: http://www.invadingspecies.com/invaders/plants/dog-strangling-vine/ https://www.ontario.ca/page/dog-strangling-vine https://www.invasivespeciescentre.ca/invasive-species/meet-the-species/invasive- plants/dog-strangling-vine/ FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: 3 Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: None. CONCLUSION: The above report details the activities of the Tree Commissioner/Weed Inspector for the period of July Î September 2022. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Jeff Lawrence Chief Administrative Officer Tree Commissioner/Weed Inspector Quarterly Report July Î September 2022 1 REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra, Manager of Procurement & Risk DATE: November 16, 2022 SUBJECT:Procurement Activity ReportQ3 (July 1, 2022to September 30, 2022) RECOMMENDATION: THAT the November 16, 2022report titled, Procurement Activity Report Q3 (July 1, 2022 to September 30, 2022), submitted by the Manager of Procurement & Risk, be received and filed for information. INTRODUCTION: The CountyÓs Procurement Policy requires that an information report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $15,000,including amendments and renewals, be prepared and reported to Councilon a quarterly basis. This report covers the period from July 1, 2022 to September 30, 2022. DISCUSSION: The Council of the Corporation of the County of Elgin delegated authority to the Directors to award contracts as follows: Value Report Status Greater than $15,000 No report to Council required if within approved but less than $250,000 budget Council also approved that an information report would be brought forward containing details of the award of contracts including amendments and renewals. The detailed report of the award of contracts is attached as Appendix A. FINANCIAL IMPLICATIONS: Prior to contract and purchase order approval, confirmation is made to ensure that the appropriate funds are available in the approved budget. 2 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: None CONCLUSION: This report is submitted to summarize the CountyÓs procurement activity forthethird quarter of 2022 in accordance with the reporting requirements as set out in section 12.2 of the Procurement Policy. All of which is Respectfully Submitted Approved for Submission Julie Gonyou Mike Hoogstra Chief Administrative Officer Manager of Procurement & Risk Jennifer Ford Director of Financial Services / Treasurer 3 APPENDIX A Procurement Activity ÎJuly 1, 2022 to September 30, 2022 DepartmentBudget ProjectSupplier / Amount (HST excluded) AllocationContractor / PO# Engineering, Capital Lighting Upgrades Î Bobier Villa Energy Network $54,622 Planning & Services PO# 905 Enterprise Capital Interior Painting Î Administration HD Painting $16,200 nd Building (2 Floor) PO# 904 OperatingPlumbing Service Contract Sobek Plumbing$30,000* Extension (Year 4 of 5) (*approximate annual cost) \[Contract No. 2019-25\] Operating HVAC Service Contract Extension Paramount $80,000* (Year 5 of 5)Services (*approximate annual cost) \[Contract No. 2018-21\] Homes & Capital Resident Healthcare Furniture - Stevans Sales $205,778 Seniors Terrace Lodge Redevelopment, and Marketing PO# 900 ServicesPhase 1 \[Tender No. 2022-T29\] Capital Nurse Station Chairs, Team Room ergoCentric $24,609 Tables, Workstation Chairs -Seating Systems PO# 899 Terrace Lodge Redevelopment, Phase 1 \[OECM Cooperative Contract\] Capital Window Treatments Î Terrace Stevans Sales $58,314 Lodge Redevelopment, Phase 1 and Marketing PO# 901 \[Tender No. 2022-T27\] Capital Interior Signage Project -Terrace Regional Signs $15,914 Lodge Redevelopment, Phase 1 Inc. PO# 908 \[Tender No. 2022-T32\] 1 REPORT TO COUNTY COUNCIL FROM: Sarah Savoie, Accessibility Coordinator DATE: January 4, 2023 SUBJECT: Annual Council Committee Update: County of Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC) 2022 RECOMMENDATIONS: THAT the report titled ÐAnnual Council Committee Update: County of Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC) 2022Ñ dated January 4, 2023 from the Accessibility Coordinator be received and filed; and THAT County Council approve the recommended amendments to the County of Elgin/Central Elgin Joint Accessibility Advisory Committee Terms of Reference; and THAT these amendments to the Terms of Reference be made subject to the approval of the Municipality of Central Elgin. INTRODUCTION: Pursuant to CouncilÓs By-Law 19-41, Being a By-Law ÐTo Define the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of ElginÑ, reports shall be delivered to Elgin County Council on an as-needed basis and at least once per year. The purpose of this report is to provide Council with an update on the activities of the County of Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC) for 2022. DISCUSSION: Background The County of Elgin/Municipality of Central Elgin Joint Accessibility Advisory Committee was created in 2002 with the intent to advise members of Council on the implementation of the Accessibility for Ontarians with Disabilities Act (AODA) along with the affiliated Integrated Accessibility Standards Regulation (IASR). Municipalities with a population of 10,000 or more are required to establish an accessibility advisory committee Î two or more municipalities may, instead of each 2 establishing their own committee, establish a joint accessibility advisory committee. Other local municipal partners do not meet the population threshold of 10,000 and thus the Joint Accessibility Advisory Committee is only comprised of The County of Elgin and the Municipality of Central Elgin. The following individuals served on the Committee in 2022: Deputy Warden Tom Marks Doug Mayer, Chair Michele Horton Arn Row In 2022, the Committee met on January 12, June 13, and September 13. Committee Mandate: In conjunction with the Accessibility for Ontarians with Disabilities Act, the County of Elgin/Central Elgin Joint Accessibility Advisory Committee shall provide advice to participating municipal councils in relation to accessibility planning and legislated standards. This includes: Advise Councils, regarding the preparation, implementation and effectiveness of the multi-year accessibility plans of the participating municipalities; Advise participating municipalities on the accessibility of buildings, structures or premises that the municipalities lease, purchase, construct or significantly renovate; Review and advise municipalities on the accessibility of site plans and drawings described in Section 41 of the Planning Act that the committee selects; Advise Councils about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such othermatters for which the Councils may seek advice; and Perform all other functions specified in the Accessibility for Ontarians Disabilities Act. 2022 Committee Accomplishments The following accomplishments encompass all that the Committee achieved in 2022: The Committee thanked Harry Muir for his service to the Committee. Mr. Muir resigned late 2021. The Committee provided feedback to County staff regarding the Hamlet of Richmond Reconstruction project. Provided comments and feedback on the Elgin Joint Annual Accessibility Status Report 2021. 3 Reviewed and approved changes to the Municipality of Dutton Dunwich Accessible Municipal Election Plan. Approved revisions to the County of ElginÓs updated Accessibility Policy. Participated in the Annual Accessibility Open House hosted by the St. Thomas Municipal Accessibility Advisory Committee on September 22, 2022. Reviewed and provided feedback on the Accessibility Content Style and Design Guide and the Creating Accessible Documents Guide. Terms of Reference The following housekeeping amendments have been made to the JAAC Terms of Reference for CouncilÓs consideration: Added an abbreviation for the AODA; Added the definition for both permanent disability and temporary disability as it pertains to accommodations; Included a section on when consultation with the JAAC is required by Elgin County and the Municipality of Central Elgin; Updated the Committee Composition and expanded the community member requirements to include those that represent children with disabilities to be a parent/guardian; Included a section on the JAAC Chair to indicate they will be elected at the first Committee meeting of the new Council term; Updated the Staff Support section to indicate the Administrative Services DepartmentÓs involvement; Changed the Accommodation Section to specify that members with permanent disabilities do not need to extend their accommodation plan after three months and instead it will remain in place for the duration of the Committee term; Added closed captioning as an example of accommodations included; and Changed the Agendas section to require items to be submitted two (2) weeks in advance instead of three (3). As this is a joint Committee with the Municipality of Central Elgin, these changes would also be subject to approval by the Council of the Municipality of Central Elgin. Future considerations for the Terms of Reference may include length of membership, and inclusion of members representing Local Municipal Partners. FINANCIAL IMPLICATIONS: None. 4 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. community need. Delivering mandated Enhancing quality of programs and services efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: None. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: Following Elgin County CouncilÓs approval of the suggested changes to the JAAC Terms of Reference, staff will forward a copy of the council resolution, report and updated Terms of Reference to the Council of the Municipality of Central Elgin for their endorsement. CONCLUSION: The County of Elgin/Central Elgin Joint Accessibility Advisory Committee looks forward to 2023 as we continue to improve, recognize, remove, and prevent barriers and increase inclusion and accessibility for people with disabilities in our communities, while continuing to be consulted on all appropriate projects that fall under the Integrated Accessibility Standards Regulation (IASR) as well as the Accessibility for Ontarians with Disabilities Act (AODA). All of which is Respectfully Submitted Sarah Savoie Accessibility Coordinator County of Elgin/Central Elgin Joint Accessibility Advisory Committee Terms of Reference Preamble These Terms of Reference are developed under the provisions of the Accessibility for Ontarians with Disabilities Act(AODA). The purpose of the aforementioned legislation is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal and prevention of barriers. The Committee shall be known as the Joint Accessibility Advisory Committee. In conjunction the Accessibility for Ontarians with Disabilities Act, the Joint Accessibility Advisory Committee shall provide advice to participating municipal councils in relation to accessibility planning and legislated standards Participating Municipalities Central Elgin County of Elgin Definitions "Barrier" means anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or practice. "Disability" means, a) any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device, b) a condition of mental impairment or a developmental disability, c) a learning disability, or a dysfunction in one or more of the processes, involved in understanding or using symbols or spoken language, d) a mental disorder, or 1 e)an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; ("handicap") ÐPermanent DisabilityÑ means a disability that affects you for a short period of time. These conditions usually keep you incapacitated for a few days, weeks, months, or years but typically result in the eventual recovery. This type of disability often includes illnesses or injuries that require temporary accommodations in order to participate in Committee meetings. ÐTemporary DisabilityÑ means as a disability that is permanent and long-term, that impacts a personÓs ability to engage in routine activities such as participating in Committee meetings, unless accommodations are provided. The disability is often life- long and may be a result of injury, illness, or genetics. The person is not expected to recover and will require accommodations for the duration of their membership. Legislated Duties Advise Councils, regarding the preparation, implementation and effectiveness of the multi-year accessibility plans of the participating municipalities. Advise participating municipalities on the accessibility of buildings, structures or premises that the municipalities lease, purchase, construct or significantly renovate. Review and advise municipalities on the accessibility of site plans and drawings described in Section 41 of the Planning Act that the committee selects. Advise councils about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the councils may seek its advice. Perform all other functions specified in the Accessibility for Ontarians with Disabilities Act. Consultation Requirements The Committee is expected, per the AODA requirements, to be consulted: When establishing, reviewing and updating your multi-year accessibility plans When developing accessible design criteria in the construction, renovation or placement of bus stops and shelters 2 When determining the proportion of on-demand accessible taxicabs needed in your community On the need, location and design of accessible on-street parking spaces when building new or making major changes to existing on-street parking spaces Before building new or making major changes to existing recreational trails to help determine particular trail features On the needs of children and caregivers with various disabilities in their community when building new or making major changes to existing outdoor play spaces On the design and placement of rest areas along the exterior path of travel when building new or making major changes to existing exterior paths of travel For detailed information on the role of Municipal Accessibility Advisory Committees, please visit: How to Serve on a Municipal Accessibility Advisory Committee: Guide Composition The Committee shall consist of five (5) members and shall be comprised of: ThreeFour residents with disabilities, from the County, at large OR two three residents with disabilities, plus a member of the community who is actively involved in a disability related profession, or caregiver for a person with a disability who is a person interested in issues relating to persons with disabilities (through work, school or caregiver role), or a parent/guardian representing children with disabilities Mayor or Deputy Mayor from Central Elgin A majority of members must have a disability as defined by the Ontarians with Disabilities Act and the Accessibility for Ontarians with Disabilities Act. Appointments Committee members shall serve a four (4) year term. No member shall serve more than two (2) consecutive terms unless no candidates come forward. Staff members from Central Eglin and Elgin County will undertake a bias-free recruitment and selection process. A recommendation will be sent to participating Councils regarding the selected candidates. Committee members will be chosen for their life experience with a disability and their knowledge of such and/or expertise in barrier-free initiatives or disability issues. Each 3 member of the Committee shall serve as an independent representative to the Committee and shall not represent concerns of only one disability or group. JAAC Chair The Chair of the Committee shall be elected at the first meeting of the Committee for the term of Council. Staff Support The CountyÓs Accessibility Coordinator will act as secretary and liaison to the Joint AccessibilityAdvisory Committee.The CountyÓs Administrative ServicesDepartmentwill act as the secretary and the CountyÓs Accessibility Coordinator will act asthe facilitator to the Joint Accessibility Advisory Committee. A representative from each participating municipality will attend meetings and provide support. Accommodations Should a member of the committee be unable to attend meetings, they may request an accommodation. Accommodations will be decided upon by: the JAAC Chairperson, Central Elgin Deputy Clerk or designate, and the CountyÓs Accessibility Coordinator or designate. If an accommodation is granted, an accommodation plan will be developed for a three- month period. At that time, the individual may request to have the accommodation extended or terminated. If an extension is granted, the extension will be taken to the JAAC for approval. If the members disability is permanent and will require a continuation of the accommodation plan, the accommodations will remain in place for the duration of the JAAC term. Accommodations might include, but are not limited to: accessible formats, communication supports, closed captioning, or electronic participation in a meeting. Meetings Meetings will be held in the Central Elgin Boardroom, unless otherwise noted. The Joint Accessibility Advisory Committee will meet four (4) times per year. The Committee will meet on a date a specified by the Committee. Additional meetings will be held as needed. Meetings will conform to appropriate requirements of the Municipal Act, 2001. 4 A quorum shall consist of a majority of voting members. Electronic Participation Members may participate electronically in a meeting. The member participating electronically shall be counted in determining whether or not a quorum is present, and can vote per the County of ElginÓs Procedural By-Law. Absences If a Committee member is absent for three (3) consecutive meetings without notice or justifiable reason, their membership will be reviewed by staff support followed by a recommendation to Council regarding their membership. Agendas Members must submit agenda items at least three (3)two (2) weeks in advance of a meeting to allow staff enough time to research and respond accordingly. 5 20 Application for Citizen Appointments to Boards and Committees GET INVOLVED IN AN ELGIN COUNTY BOARD OR COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff and contribute to the development of policies, programs and initiatives that will help enhance Elgin County. Whatever your area of interest, there is a board or committee that would benefit from your input and involvement. Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: COMMITTEE: Joint Accessibility Advisory Committee # Vacancies: Legislated Duties ¤Advise Councils, regarding the preparation, implementation and effectiveness of the multi-year accessibility plans of the participating municipalities. ¤Advise participating municipalities on the accessibility of buildings, structures or premises that the municipalities lease, purchase, construct or significantly renovate. ¤Review and advise municipalities on the accessibility of site plans and drawings described in Section 41 of the Planning Act that the committee selects. ¤Advise councils about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the councils may seek its advice. ¤Perform all other functions specified in the Accessibility for Ontarians with Disabilities Act. Skills/Qualifications: Members shall be selected and recruited based on the following composition requirements: The Committee shall consist of five (5) members and shall be comprised of: ¤ residents with disabilities, from the County, at large ¤OR residents with disabilities, plus a . ¤Mayor or Deputy Mayor from Central Elgin Citizen appointments to Committees must be at least 18 years or older, and be one of the following: (i)A Canadian Citizen; or (ii)Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in Elgin County for at least one year; (iii)Appointees must maintain residence in the County of Elgin for the duration of their term of Committee Current Vacancies: () member-at-large Î citizen appointee Î either a resident with a disability or a member of the community who is actively involved in a disability related profession, a caregiver for a person with adisability. : Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas, ON. N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 or e-mail to: cao@elgin.ca O 4:30 P.M. on , 202 202 - 202 Application for Citizen Appointments to Boards and Committees * COMMITTEE & POSITION APPLICANT INFORMATION Name: Address: Home Phone: Email Address: Are you a resident or business owner in Elgin County? Yes No Are you 18 years of age or older? Yes No Do you identify as a person with a disability? Yes No If you do not identify as a person with a disability, are you a caregiver of a person with a disability, a close family member of a person with a disability, or employed in a disability-related profession? Yes No QUESTIONNAIRE Why are you interested in becoming a member of the Joint Accessibility Advisory Committee? Briefly describe your current and past community or volunteer involvement. Briefly describe skills or experience relevant to the Joint Accessibility Advisory Committee. What strengths will you bring to the Joint Accessibility Advisory Committee? Additional Information Please attach any additional information/comments to the application form. I hereby consent to the release of my address and telephone number(s). Yes No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of their personal information at open meetings of Council. ApplicantÓssignature:Date: Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgin.ca Personal information on this form is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and Committee. 1 REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE:January 3, 2023 SUBJECT: Homes Î Administration and Infection Prevention and Control Policy Updates RECOMMENDATIONS: THAT the report titled: ÐHomes ÎAdministration and Infection Prevention and Control Policy UpdatesÑ dated January 3, 2023 be received and filed; and, THAT Council approve the County of Elgin Homes and Seniors Services Administration, and Infection Prevention and ControlPolicy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation. INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services; and, are reviewed annually, and with legislative changes, to ensure inclusion of best practice and alignment with current legislation. On April 11, 2022, the Fixing Long-Term Care Act (FLTCA), 2021, and Ontario Regulation 246/22 were proclaimed replacing the former legislation which included the Long-Term Care Homes Act, 2007 and Ontario Regulation 79/10. DISCUSSION: All Elgin County Homes and Seniors Services policy and procedure manuals are under regular review to ensure alignment and compliance with current Ministry of Long-Term Care legislation. The Ministry of Long-Term Care (MLTC) provides direction regarding policyrequirementsand implementation of legislative changes; and, this work is prioritized by Homes management staff. The Homes Policy Manuals for Administration and Infection Prevention and Control were reviewed by the Director of Homes and Seniors Services and the respective departmental managers. The Chief Administrative Officer approved the policies in draft to support compliance with ministry timelines. The applicable policieshave now been finalized to align with the FLTCA, 2021 and Ontario Regulation 246/22 with the following updates: 2 The following Administration policies were reviewed to align with legislative updates: Administration 1.33 Staffing PlanÎ updated to reflect legislative name change Administration 2.3 Requests and Concerns Îaddition of Patient Ombudsman contact information Infection Prevention and Control Î the complete policy manual was reviewed with the following revisions: Infection Control Î 1.1 Infection Prevention and Control Philosophy and Goals Î policy name change and updates to align with current legislative requirements (goals, responsibilities, education) and references Infection Control Î 1.2 Infection Prevention and Control Committee Î policy name change and updates to role, responsibility, membership to align with current legislation Infection Control Î 1.3 Infection Prevention and Control Lead Î policy name change and major revisions to align with current legislative requirements for role and responsibilities Infection Control Î 1.4 Role of Southwestern Public Health and Ontario Health West IPAC Hub Î policy name change to include OH West and to align with current legislation Infection Control Î 1.6 Education Î updated to align with current legislation r/t education Infection Control - 1.8 Guidelines for Cleaning, Disinfection and Sterilization Î updated references, addition of quick reference of key elements r/t environmental cleaning and algorithm for reprocessing equipment Infection Control Î 1.9 Ethical Framework for IPAC Program and 1.9 a) (tool) - New policy as required for IPAC ethical decision making Infection Control - 1.10 Infection Control Audit Program Î new policy to reflect legislative requirements; and, updated audit tools Infection Control - 2.1 Chain of Transmission Î minor wording updates Infection Control Î2.2 a) Routine Practices Î minor wording updates including point of care risk assessment Infection Control Î 2.2 b) Routine Practices Additional Precautions Î minor updates to reflect current and best practice Infection Control Î 2.2 c) Point of Care Risk Assessment Î New policy with PCRA tool/algorithm Infection Control -2.3 Hand Hygiene Î minor updates to reflect current and best practice Infection Control Î 2.4 Immunization Residents Influenza, Pneumovax, Antiviral and COVID 19 Î updates to include COVID antiviral Infection Control Î 2.4 a) Medical Directive for Administration of Vaccines for Residents Î minor wording update Infection Control Î2.4 b) Consent Form Residents Influenza, Pneumococcal Vaccines and Antiviral Îupdated to current info/guidelines 3 Infection Control Î2.5 Immunization Staff Influenza Îminor title change from Manager of Resident Care to IPAC program manager Infection Control 2.5 a)Medical Directive for Administration of Influenza and COVID-19 vaccine for County of Elgin Staff Îpolicy name change and updated to applicable policy # 2.5 Infection Control Î 2.5.1 Î Influenza Vaccine Consent Form Staff Î title change to IPAC program manager Infection Control -2.5.2 Î Influenza Vaccine Refusal Form Î updated to include options to support return to work Infection Control Î 2.7 Storage and Handling of Publicly Funded Vaccines- updated to best practice Infection Control Î 2.8 Surveillance Resident Î updated criteria and best practices Infection Control Î2.8 a) Î Surveillance and Screening Î StaffÎ updated to legislative requirements and best practice Infection Control 2.8 b) Staff Surveillance After Hours - New screening tool to support after hours process Infection Control Î 2.8 c) Î Screening and Surveillance Visitors Î New policy per legislative requirements to support screening of visitors Infection Control Î 2.12 Handling Sharps Î Updated to best practice and updated references Infection Control Î 2.13 Î Equipment Cleaning, Disinfection and Sterilization Protocol and 2.13 a) ÐPremptÑ Disinfection Process (new)Î minor updates to align with best practices and legislative requirements for single use and multiple resident use equipment Infection Control Î 2.14 Nebulizers/AROs Î policy name changes; updated to best practice and reference to AGMP policy 2.15 Infection Control Î 2.15 Aerosol Generating Medical Procedure (AGMPs) Î new policy to provide guidance related to PPE and procedure for AGMPs Infection Control Î 2.15 a) AGMP poster Î new tool to support appropriate PPE and procedure Infection Control Î 2.19 PPE gloves Î minor updates to best practice and references Infection Control Î 2.20 PPE Gowns Î updated to best practice and reference updates Infection Control Î 2.21 PPE Face Shields, Protective Eyewear, Masks, Respirators Î updated to best practice and reference updates Infection Control Î 2.22 Personal Protective Equipment for the HealthCare Provider Î updated reference to best practice, deletion of repetitive information Infection Control Î 2.23 Pandemic Prevention and Control Î Staff Testing Î COVID-19 - updated to recent legislation, references, resources Infection Control- 2.24 Universal masking for Residents Î updated to align with legislative requirements 4 Infection Control Î2.25 ÎRespiratory Hygiene and Cough Etiquette and 2.25 a) Poster Î new policy and poster to align with current practice and legislative requirements Infection Control Î 2.26 Staff Immunization Î New policy to provide guidance regarding recommended staff immunization(s) Infection Control Î 2.27 PPE Stewardship Î new policy to align with current practice and legislative requirement Infection Control Î 3.3 Surveillance Î Daily, Monthly System for Reporting Infections Îupdated to best practice with four appendices (3.3 a, b, c, and d - tools and resources) Infection Control Î 3.4 Reports of Communicable Disease Îupdated to align with current direction/list per Southwestern Public Health and 3.4 a)addition of list Infection Control Î4.1 Biological Spill Cleanup Îminor wording updates and resources Infection Control Î4.3 Sharps Injury/Mucosal Exposure to Blood/Bodily Fluids Î updated with sample exposure report form Infection Control Î4.5 Isolation Precautions Îminor updates to align with current and best practice Infection Control Î4.6 Isolation Guidelines Î updated to current and best practice Infection Control Î 4.7 Identification of Isolation Rooms Î new policy to align with current and best practices Infection Control Î 4.12 Prevention and Control of MRSA and VRE Î minor updates to wording and reference updates Infection Control Î 4.14 Management of Scabies Î updated to best practice Infection Control Î 4.16 Guidelines for Management of Tuberculosis Î minor wording updates Infection Control Î 4.18 Guidelines for Management of Blood Borne Illnesses Î reference update Infection Control Î 4.19 Hepatitis B Î updated to current and best practice; reference update Infection Control - 4.22 Hepatitis C Î updated to current and best practice; reference update Infection Control Î 4.24 HIV/AIDS - updated to current and best practice; reference update Infection Control Î4.25 C-difficile updated to current and best practice Infection Control Î 4.27 West Nile Virus Î minor updated and addition of awareness and environmental precaution information Infection Control Î 4.28 Monkey Pox Î new policy to provide guidance/information Infection Control Î 4.30 Management of CJD - updated to best practice; reference update Infection Control Î 4.32 Isolation Tray Service Î minor wording updates Infection Control Î 4.35 Shingles - updated to current and best practice Infection Control Î4.36 Viral Haemorrhage Fevers (e.g. Ebola) Îname change and updates to best practice 5 Infection Control Î4.37 Disease Protocol Required Level of Precautions Î new policy and resources for IPAC disease management and reporting Infection Control Î4.38 List of Diseases Requiring Work Restrictions Î new policy providing guidance to work restrictions r/t disease Infection Control Î5.1 Outbreak Contingency Plan Îupdated to align with current and best practice Infection Control Î 5.2 Resident and Staff Surveillance Line Listing Î updated to align with current best practice Infection Control Î5.3 a)New -Quick Reference to Outbreak Control Management Infection Control Î5.4 Outbreak Management ÎRoles and Responsibilities Î Updated to current and best practice Infection Control Î 5.5 Respiratory Outbreak Protocol Contingency Plan (Residents and Staff) - updated to current and best practice Infection Control -5.5 a)new Algorithm Respiratory Symptoms Residents Infection Control Î 5.6 Enteric Outbreak Contingency Plan Î Residents and Staff Î updated to best practice Infection Control Î 5.6 a) new Algorithm Enteric Symptoms Residents Infection Control Î5.9 ÎOutbreak De-escalation Înew policy per legislative requirements Infection Control Î 5.10 Emergency Response Î Outbreaks of Disease of Public Health Significance, Epidemics, or Pandemics Î new policy as required by legislation Infection Control Î 5.11 Covid-19 Outbreak Preparedness Plan Î new policy to align with current and best practice and legislative requirements Infection Control Î 6.0 Acute Respiratory Illness Îminor updates to best practice and reference update Infection Control Î7.4 Guidelines for Construction and Renovations During a Pandemic Î updated to include any required ministry testing FINANCIAL IMPLICATIONS: It is imperative that staff ensure that the requirements of the FLTCA, 2021 and Ontario Regulation 246/22, including policy review and implementation, are met to support compliance and appropriate funding to the LTCHÓs. ALIGNMENT WITH STRATEGIC PRIORITIES: 6 Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT: N/A COMMUNICATION REQUIREMENTS: The revised policy changes will be communicated to staff, residents, families/visitors, volunteers and contracted workers as required within the FLTCA, 2021 and, through the online Surge learning education portal. CONCLUSION: The administration and infection control manual policy revisions align with the FLTCA, 2021, related Regulations and best practices to support resident and staff safety and service delivery. The policy manuals updates may be reviewed through the County Website https://www.elgincounty.ca/homes-seniors-services/employee-portal/ All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer 1 REPORT TO COUNTY COUNCIL FROM: Michele Harris, Director of Homes and Seniors Services DATE:January 3, 2023 SUBJECT: Homes - Maintenance and Program and Therapy Section 6 Policy Updates RECOMMENDATIONS: THAT the report titled: ÐHomes -Maintenance and Program and Therapy Section 6 Policy UpdatesÑ dated January 3, 2023 be received and filed; and, THAT Council approve the County of Elgin Homes and Seniors Services Maintenance and Program and Therapy Section 6 Policy Manual updates to ensure alignment with current Ministry of Long-Term Care legislation. INTRODUCTION: Departmental policy and procedure manuals ensure consistency and quality in the services provided by Elgin County Homes and Seniors Services; and, are reviewed annually, and with legislative changes, to ensure inclusion of best practice and alignment with current legislation. On April 11, 2022, the Fixing Long-Term Care Act (FLTCA), 2021, and Ontario Regulation 246/22 were proclaimed replacing the former legislation which included the Long-Term Care Homes Act, 2007 and Ontario Regulation 79/10. DISCUSSION: All Elgin County Homes and Seniors Services policy and procedure manuals are under regular review to ensure alignment and compliance with current Ministry of Long-Term Care legislation. The Ministry of Long-Term Care (MLTC) provides direction regarding policyrequirementsand implementation of legislative changes; and, this work is prioritized by Homes management staff. The Homes Policy Manuals for Maintenance and Program and Therapy, Section 6 were reviewed by the Director of Homes and Seniors Services and the respective departmental managers/Corporate Facilities Manager (maintenance). The Chief Administrative Officer approved the policies in draft to support compliance with ministry timelines. The applicable policies have now been finalized to align with the FLTCA, 2021 and Ontario Regulation 246/22with the following updates: 2 The following Program and Therapy,Section 6 policies were revisedto align with legislative updates: Program and Therapy -6.0 Statement of Purpose Îcorrection to reflect title of current legislation Program and Therapy Î6.1 Volunteer Orientation Îdeletion of orientation handbook; addition of legislation and Infection prevention and control training; addition of orientation training options Î Surge, Impact Software, in person and/or combination of venue options Maintenance Î the complete policy manual was reviewed with the following revisions: Maintenance Î 2.1 Contractor Maintenance Services Î updated to align with current legislation; minor wording updates r/t monitoring and supervision Maintenance Î 2.2 Daily Rounds Inspection - addition of magnetic locks and notification process if any deficiencies Maintenance Î 2.3 Emergency Calls Î updated process Maintenance Î 2.4 Emergency Power Î minor updates to emergency lighting section and reference to policy 2.5 Maintenance Î 2.5 Fire and Life Safety Systems Î addition of resources; minor updates to align with best practice Maintenance Î 2.8 Hot Water Monitoring Î minor wording updates Maintenance Î 2.10 Preventative Maintenance Work Orders Î updated to align with legislative requirements Maintenance Î 2.11 Waste Management Î minor wording updates and addition of references Maintenance Î 2.12 Winter Maintenance Î minor wording updates Maintenance Î 2.13 Work Order Requests Î updated to online process from telephone process; updated to legislative requirements Maintenance Î 2.16 Î Packaged Humidifiers Î new policy to align with legislative requirements Maintenance Î2.17 Elevator Î new policy to align with legislative requirements Maintenance Î 2.18 Electrical Equipment and Appliances Î new policy to reflect current practice and legislative requirements Maintenance Î 2.19 Plumbing System Backflow Prevention Î new policy to reflect legislative requirements Maintenance Î 2.20 Sump Pit Pumps Î new policy to reflect legislative requirements Maintenance Î 2.21 Catch Basins Î new policy to reflect requirements Maintenance Î 2.22 Drinking Fountain & Dispensing System Î new policy to reflect requirements and current practice Maintenance Î 2.23 Maintenance Job Assignments Î new policy to provide consistency in job assignments/routines Maintenance Î 2.24 Tools and Equipment Î new policy to ensure tools available and inventory and in good working order 3 Maintenance Î 2.25 Nurse Call System Înew policy to capture legislative requirements and current practice Maintenance Î 2.26 Resident Care Equipment Î new policy to reflect specialized equipment sent out/vendor for repairs or via vendor agreement FINANCIAL IMPLICATIONS: It is imperative that staff ensure that the requirements of the FLTCA, 2021 and Ontario Regulation 246/22, including policy review and implementation, are met to support compliance and appropriate funding to the LTCHÓs. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: LOCAL MUNICIPAL PARTNER IMPACT: N/A COMMUNICATION REQUIREMENTS: The revised policy changes will be communicated to staff, residents, families/visitors, volunteersand contracted workers as required within the FLTCA, 2021and,through the online Surge learning education portal. CONCLUSION: The maintenance and program and therapy, section 6, policy revisions align with the FLTCA, 2021, related Regulations and best practices to support resident and staff safety and service delivery. 4 The policy manuals updates may be reviewed through the County Website https://www.elgincounty.ca/homes-seniors-services/employee-portal/ All of which is Respectfully Submitted Approved for Submission Michele Harris Julie Gonyou Director of Homes and Seniors Services Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO Paul Hicks, Acting Manager of Planning DATE:January 3, 2023 SUBJECT: Approval of the Official Plan for the Municipality of Central Elgin Applicant: Municipality of Central Elgin RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin repeals the Official Plan of the Municipality of Central Elgin as adopted by By-law No. 1427 and all subsequently amendments thereto; THAT the Council of the Corporation of the County of Elgin modifies and approves the Official Plan of the Municipality of Central Elgin as adopted by By-law 2732 as detailed in the attached decision; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. INTRODUCTION: This report is intended to provide County Council with information required to consider granting approval to the above noted Official Plan which was submittedto the County of Elgin for approval on August 25, 2022 (attached for your reference along with the recommended decision). In accordance with Section 17 of the Planning Act, the County as approval authority for local municipal official plans,is required to make a decision in which it may approve, modify, or refuse to approve an official plan. If the County fails to make a decision within 120 days after the official plan is received, any person or public body may appeal to the Ontario Land Tribunal. DISCUSSION: On August 25, 2022the Council of the Municipality of Central Elgin adopted a new official plan for the municipality to replace the existing plan that has been in effect for approximately 10 years. The proposed new official plan was developed in accordance with the Planning Act, the Provincial Policy Statement, and the County of Elgin Official Plan and contains goals, objectives and policies established primarily to manage and direct physical change and the effects on the social, economic, built and natural environment of the Municipality including policies and measures to ensure the adequate provision of affordable housing, the protection of agricultural resources, and a description of the measures and procedures for informing and obtaining the views of the public in respect of various Planning Act processes. County staff have had the opportunity to review the official plan submission package submitted by the Municipality, as required by the Planning Act, and are of the opinion that all statutory requirements have been met by the Municipality including the requirements for public consultation. Further, County staff have had the opportunity to review the plan itself for conformity with the Provincial Policy Statement and the County Official Plan. Subsequently, after the review, a series of meetings were held with municipal staff and their consultant team over the fall to review and discuss potential modifications to the plan. In total, there are 5 recommended modifications to the plan as follows: Modifications 1 and 2 Î requested by the Municipality of Central Elgin, incorporates recent changes to the Planning Act (approved after the adoption of the official plan) that require municipalities to permit a minimum of three residential units per lot Modifications 3 and 4 Î proposed by the County of Elgin, would place certain urban lands in Belmont and Union into a new ÒFuture DevelopmentÓ designation to ensure conformity with the Provincial Policy Statement. Under provincial policy municipalities are required to conduct land needs assessments when proposing to add additional urban lands, to protect against urban sprawl, and these lands currently lack the required justification to be designated ÒresidentialÓ. Modification 4 Î part of which was requested by Central Elgin, would incorporate Official Plan Amendment No. 12 to the current Plan (approved by County Council in November 2022) into the new Official Plan. Modification 5 Î proposed by the County of Elgin, is a standard administrative modification to address required section re-numbering and changes to section references as a result of modifications 1 through 4. All modifications have been reviewed by Central Elgin staff and all parties have provided their concurrence. FINANCIAL IMPLICATIONS: None. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: This Official Plan will impact the Municipality of Central Elgin. COMMUNICATION REQUIREMENTS: The Notice of Decision will be sent to the Municipalityand all bodies and persons prescribed under the Planning Act. CONCLUSION: Based on the analysis contained in the Discussion section of this report, it is in the opinion of staff that Council may grant approval to the Municipality of Central Elgin Official Plan, as modified, as the plan: Is consistent with the Provincial Policy Statement; Conforms to the policies of the County Official Plan; and Represents good planning and is in the public interest. All of which is Respectfully Submitted Approved for Submission Paul HicksJulie Gonyou Acting Manager of Planning Chief Administrative Officer Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO MUNICIPALITY OF CENTRAL ELGIN OFFICIAL PLAN ADOPTED BY COUNCIL August 18, 2022 Table of Contents 1.0 INTRODUCTION ................................................................................................................... 1 1.1 THE MUNICIPALITY OF CENTRAL ELGIN ................................................................................. 1 1.2 BASIS FOR THE OFFICIAL PLAN ............................................................................................... 2 1.3 APPROACH ............................................................................................................................. 2 1.4 ORGANIZATION ...................................................................................................................... 3 1.4.1 Application of Policies ................................................................................................... 3 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN ............................................................ 4 2.1 LAND USE STRUCTURE ........................................................................................................... 5 2.1.1 Urban Settlement Areas ............................................................................................... 5 2.1.1.1 Urban Settlement Areas - Policies ....................................................................... 5 2.1.2 Rural Settlement Areas ................................................................................................. 6 2.1.2.1 Rural Settlement Areas - Policies ........................................................................ 6 2.1.3 Hamlets 7 2.1.3.1 Hamlets Policies ..7 2.1.4 Employment Areas ........................................................................................................ 7 2.1.4.1 Employment Areas - Policies ............................................................................... 8 2.1.4.2 Conversion of Employment Area Lands - Policies ............................................... 8 2.1.5 Agricultural Area ........................................................................................................... 8 2.1.4.1 Agricultural Area General Policies .................................................................... 9 2.2 GROWTH PROJECTIONS & TARGETS .................................................................................... 10 2.3 HOUSING .............................................................................................................................. 11 2.3.1 Housing - Policies ........................................................................................................ 11 2.3.2 Residential Intensification........................................................................................... 11 2.3.2.1 Residential Intensification - Policies .................................................................. 12 2.3.3 Affordable Housing ..................................................................................................... 12 2.3.3.1 Affordable Housing - Policies ............................................................................ 12 2.3.4 Special Needs Housing ................................................................................................ 13 2.3.4.1 Special Needs Housing - Policies ....................................................................... 14 2.3.5 Garden Suites .............................................................................................................. 14 2.3.5.1 Garden Suites - Policies ..................................................................................... 14 2.3.6 Additional Residential Units ........................................................................................ 15 2.3.6.1 Additional Residential Units - Policies ............................................................... 15 2.4 CULTURAL HERITAGE AND ARCHAEOLOGY ......................................................................... 16 2.4.1 Cultural Heritage Resources ....................................................................................... 16 2.4.1.1 Cultural Heritage Resources - Policies ............................................................... 16 2.4.2 Heritage Committee ................................................................................................... 17 2.4.2.1 Heritage Committee - Policies ........................................................................... 17 2.4.3 Heritage Properties or Districts .................................................................................. 18 August 18, 2022 i 2.4.3.1 Heritage Properties or Districts - Policies .......................................................... 18 2.4.4 Archaeological Resources ........................................................................................... 18 2.4.4.1 Archaeological Resources - Policies................................................................... 19 2.5 RECREATION AND LEISURE .................................................................................................. 20 2.5.1 Parks ............................................................................................................................ 20 2.5.1.1 Park Standards ................................................................................................... 20 2.5.1.2 Parks - Policies ................................................................................................... 21 2.5.2 Open Space and Trails ................................................................................................. 22 2.5.2.1 Open Space and Trails - Policies ........................................................................ 22 2.6 NATURAL ENVIRONMENT .................................................................................................... 24 2.6.1 Natural Environment - Policies ................................................................................... 24 2.7 PUBLIC SERVICE FACILITIES .................................................................................................. 25 2.7.1 Public Service Facilities - Policies ................................................................................ 25 2.8 INFRASTRUCTURE ................................................................................................................ 26 2.8.1 Water and Wastewater Services ................................................................................ 26 2.8.1.1 Full Municipal Services ...................................................................................... 27 2.8.1.1.1 Full Municipal Services - Policies ............................................................. 27 2.8.1.2 Private On-Site Services..................................................................................... 28 2.8.1.2.1 Private On-Site Services - Policies ............................................................ 28 2.8.1.3 Partial Services .................................................................................................. 28 2.8.1.3.1 Partial Services - Policies .......................................................................... 29 2.8.1.4 Communal Systems and Holding Tanks ............................................................ 29 2.8.1.4.1 Communal Systems and Holding Tanks - Policies .................................... 29 2.8.2 Municipal Criteria for Private On-Site Sewage Systems ............................................. 30 2.8.2.1 Municipal Criteria for Private On-Site Sewage Systems - Policies..................... 30 2.8.3 Monitoring, Allocation and Phasing of Servicing ........................................................ 31 2.8.3.1 Monitoring, Allocation and Phasing of Servicing - Policies ............................... 31 2.8.4 Stormwater Management .......................................................................................... 32 2.8.4.1 Stormwater Management - Policies .................................................................. 32 2.8.5 Transportation ............................................................................................................ 33 2.8.5.1 Road Network .................................................................................................... 33 2.8.5.1.1 Road Network - Policies ........................................................................... 33 2.8.5.1.2 Road Widening ......................................................................................... 35 2.8.5.2 Movement of Goods ......................................................................................... 35 2.8.5.2.1 Movement of Goods - Policies ................................................................. 35 2.8.5.3 Transit Network ................................................................................................. 36 2.8.5.3.1 Transit Network - Policies ........................................................................ 36 2.8.5.4 Active Transportation ........................................................................................ 36 2.8.5.4.1 Active Transportation - Policies ............................................................... 36 2.8.5.5 Rail Corridors ..................................................................................................... 37 2.8.5.5.1 Rail Corridors - Policies ............................................................................ 37 2.8.5.6 Port Stanley Harbour ......................................................................................... 37 August 18, 2022 ii 2.8.5.6.1 Port Stanley Harbour - Policies ................................................................ 38 2.8.5.7 St. Thomas Municipal Airport ............................................................................ 38 2.8.5.7.1 St. Thomas Municipal Airport - Policies ................................................... 38 2.8.6 Telecommunications and Utilities .............................................................................. 38 2.8.6.1 Telecommunications and Utilities - Policies ...................................................... 38 2.8.7 Waste Management ................................................................................................... 39 2.8.7.1 Waste Management - Policies ........................................................................... 39 2.8.8 Financial Management, Capital and Public Works ..................................................... 39 2.8.8.1 Financial Management, Capital and Public Works - Policies ............................. 40 2.9 ENERGY ................................................................................................................................. 41 2.9.1 Energy - Policies .......................................................................................................... 41 2.10 LONG-TERM ECONOMIC PROSPERITY ............................................................................... 42 2.10.1 Locations of Economic Activity ................................................................................. 42 2.10.1.1 Locations of Economic Activity - Policies ........................................................ 42 2.10.2 Community Improvement ........................................................................................ 43 2.10.2.1 Community Improvement - Policies ................................................................ 43 2.10.3 Community Design .................................................................................................... 46 2.10.3.1 Community Design - Policies ........................................................................... 46 2.10.4 Economic Development ............................................................................................ 48 2.10.4.1 Economic Development - Policies ................................................................... 48 2.11 COORDINATION OF PLANNING ACTIVITIES ....................................................................... 49 2.11.1 Coordination of Planning Activities - Policies ........................................................... 49 2.12 ACCESSIBILITY ..................................................................................................................... 50 2.12.1 Accessibility - Policies ................................................................................................ 50 2.13 COMPLETE AND HEALTHY COMMUNITIES ........................................................................ 51 2.13.1 Complete and Healthy Communities - Policies ......................................................... 51 2.13.2 Community Gardens ................................................................................................. 52 2.13.2.1 Definition ......................................................................................................... 53 2.13.2.2 Community Gardens - Policies ........................................................................ 53 3.0 ENVIRONMENT ................................................................................................................. 55 3.1 NATURAL HERITAGE ............................................................................................................. 55 3.1.1 Natural Heritage - Policies .......................................................................................... 56 3.1.1.1 Wetland Policies ................................................................................................ 57 3.1.1.2 Woodland Policies ............................................................................................. 58 3.1.1.3 Fish Habitat Policies ........................................................................................... 59 3.1.1.4 Species at Risk Policies ...................................................................................... 60 3.1.1.5 Areas of Natural and Scientific Interest Policies ............................................... 60 3.1.1.6 Wildlife Habitat Policies .................................................................................... 61 3.1.1.7 Valleylands Policies ........................................................................................... 62 3.1.2 Adjacent Lands ............................................................................................................ 63 August 18, 2022 iii 3.2 NATURAL HAZARDS ............................................................................................................. 65 3.2.1 Natural Hazards - Policies ........................................................................................... 65 3.2.2 Erosion Hazard Limit ................................................................................................... 66 3.2.3 Flooding Hazards ......................................................................................................... 67 (i) One Zone Concept ..................................................................................................... 67 (ii) Two Zone Concept (Community of Port Stanley) ..................................................... 67 3.2.4 Lake Erie Shoreline ...................................................................................................... 68 (i) Shoreline Erosion Hazard Limit ................................................................................. 69 (ii) Regulatory Flood Uprush.......................................................................................... 70 (iii) Regulatory Dynamic Beach...................................................................................... 70 3.3 WATER RESOURCES .............................................................................................................. 72 3.3.1 Watershed and Subwatershed Studies ....................................................................... 72 3.3.2 Stormwater Management .......................................................................................... 74 3.3.3 Source Water Protection ............................................................................................ 75 3.4 ISSUES SCOPING REPORTS AND ENVIRONMENTAL IMPACT STUDIES ................................ 78 3.4.1 Issues Scoping Reports - Policies ................................................................................ 78 3.4.2 Environmental Impact Studies - Policies ..................................................................... 79 3.5 MINERAL AGGREGATE AND PETROLEUM RESOURCES ....................................................... 81 3.5.1 Mineral Aggregate Resources - Policies ...................................................................... 81 3.5.2 Petroleum Resources - Policies ................................................................................... 83 3.6 AIR QUALITY AND CLIMATE CHANGE .................................................................................. 84 3.6.1 Municipal Declaration of Climate Emergency ............................................................ 84 3.6.1 Air Quality and Climate Change - Policies ................................................................... 85 3.7 POTENTIALLY CONTAMINATED SITES .................................................................................. 86 3.7.1 Potentially Contaminated Sites - Policies ................................................................... 86 3.8 WASTE DISPOSAL SITES ........................................................................................................ 87 3.8.1 Former Waste Disposal Sites - Policies ....................................................................... 87 3.8.2 Other Waste Management Facilities .......................................................................... 87 3.9 LAND USE COMPATIBILITY ................................................................................................... 89 3.9.1 Land Use Compatibility - Policies ................................................................................ 89 3.9.2 Noise and Vibration .................................................................................................... 90 4.0 LAND USE .......................................................................................................................... 92 4.1 AGRICULTURAL DESIGNATION ............................................................................................ 92 4.1.1 Agricultural Designation - Policies .............................................................................. 93 4.1.2 Agricultural Consent Policies ...................................................................................... 94 4.1.3 Exceptions ................................................................................................................... 95 August 18, 2022 iv 4.1.3.1 7825 Springwater Road Glen White Industries .............................................. 95 4.1.3.2 8059 Springwater Road Springwater Campground ........................................ 96 4.1.3.3 46920 Sparta Line Industrial Sheet Metal Fabrication ................................... 96 4.1.3.4 43921 Fruit Ridge Line Golf Course ................................................................ 96 4.1.3 ................................................................................................... 96 4.1.3 ................................................................................................... 97 4.1.3.4.3 Special Development Area 1 - Policies ..................................................... 98 4.1.3.5 44846 Talbot Line RV Sales and Service ....................................................... 100 4.2 HAMLETS ............................................................................................................................ 101 4.2.1 Hamlet - Policies ....................................................................................................... 101 4.3 RESIDENTIAL DESIGNATION ............................................................................................... 102 4.3.1 Residential Designation - Policies ............................................................................. 102 4.3.2 Density ...................................................................................................................... 103 4.3.3 Home Occupations .................................................................................................... 105 4.3.4 Boarding/Lodging Houses and Bed and Breakfast Establishments .......................... 105 4.3.5 Home-Sharing and Short-Term Rentals/Accommodation ........................................ 106 4.4 COMMERCIAL DESIGNATIONS ........................................................................................... 107 4.4.1 Commercial-Industrial - Policies ............................................................................... 107 4.4.2 Commercial - Policies ................................................................................................ 108 4.4.3 Office Professional - Policies ..................................................................................... 109 4.4.4 Local Commercial - Policies ....................................................................................... 109 4.4.5 New High Order Commercial Developments ............................................................ 110 4.5 EMPLOYMENT AREA DESIGNATIONS ................................................................................ 111 4.5.1 Major Industrial - Policies ......................................................................................... 111 4.5.1.1 Exception 9823 Yarmouth Centre Road ....................................................... 112 4.5.2 Major Industrial St. Thomas Airport ...................................................................... 112 4.5.2.1 Major Industrial St. Thomas Airport - Policies .............................................. 113 4.5.2.2 NEF/NEP Contours ........................................................................................... 113 4.6 COMMUNITY FACILITIES DESIGNATION ............................................................................ 115 4.5.1 Community Facilities Designation - Policies ............................................................. 115 4.7 INDIVIDUAL COMMUNITY LAND USE PLANS ..................................................................... 117 4.7.1 Community of Belmont ............................................................................................. 117 4.7.1.1 Special Policies................................................................................................. 117 4.7.1.2 Community Improvement ............................................................................... 117 4.7.1.3 Belmont Commercial Core .............................................................................. 117 4.7.2 Community of Lynhurst ............................................................................................ 119 4.7.2.1 Special Policies................................................................................................. 119 4.7.2.2 Vermeer Flowers ............................................................................................. 119 4.7.3 Community of Eastwood Subdivision ....................................................................... 120 4.7.3.1 Special Policies................................................................................................. 120 August 18, 2022 v 4.7.4 Community of Norman-Lyndale................................................................................ 121 4.7.4.1 Special Policies................................................................................................. 121 4.7.4.2 Special Policy Area 1 St. Thomas Psychiatric Hospital .................................. 122 4.7.5 Community of Union ................................................................................................. 123 4.7.5.1 Special Policies................................................................................................. 123 4.7.5.2 Community Improvement ............................................................................... 124 4.7.6 Community of Port Stanley ....................................................................................... 125 4.7.6.1 Special Policies................................................................................................. 125 4.7.6.2 330 George Street ........................................................................................... 125 4.7.6.3 Port Stanley Waterfront .................................................................................. 125 4.7.6.4 Port Stanley Harbour ....................................................................................... 126 4.7.6.5 Kettle Creek Valley (North of George St.)........................................................ 137 4.7.6.6 Port Stanley Commercial Uses ........................................................................ 137 4.7.6.7 Marinas ............................................................................................................ 138 4.7.6.8 Existing Uses West Edith Cavell and Edith Cavell Boulevard ........................ 139 4.7.6.9 Community Improvement ............................................................................... 140 4.7.6.10 Exception 139 William Street .................................................................. 140 4.7.6.11 Exception 5144 East Road .......................................................................... 141 4.7.7 Community of New Sarum ........................................................................................ 142 4.7.7.1 Special Policies................................................................................................. 142 4.7.8 Community of Orwell ................................................................................................ 143 4.7.8.1 Special Policies................................................................................................. 143 4.7.9 Community of Sparta ................................................................................................ 144 4.7.9.1 Special Policies................................................................................................. 144 4.7.9.2 Community Improvement ............................................................................... 145 5.0 IMPLEMENTATION AND MONITORING OF THE PLAN ........................................................ 146 5.1 OFFICIAL PLAN MONITORING AND REVIEW ...................................................................... 146 5.1.1 Official Plan Monitoring - Policies ............................................................................. 146 5.1.2 Amendments to the Plan .......................................................................................... 146 5.1.2.1 Amendments to the Plan - Policies ................................................................. 146 5.1.3 Comprehensive Reviews ........................................................................................... 147 5.1.3.1 Comprehensive Reviews - Policies .................................................................. 148 5.2 PUBLIC PARTICIPATION ...................................................................................................... 149 5.2.1 Public Participation - Policies .................................................................................... 149 5.3 PLAN IMPLEMENTATION ................................................................................................... 150 5.3.1 Zoning By-law ............................................................................................................ 150 5.1.3.1 Zoning By-law - Policies ................................................................................... 150 5.3.2 Holding Zones ........................................................................................................... 150 5.3.2.1 Holding Zones - Policies ................................................................................... 150 5.3.3 Temporary Use By-laws ............................................................................................ 150 5.3.3.1 Temporary Use By-laws - Policies .................................................................... 151 5.3.4 Interim Control By-laws ............................................................................................ 151 August 18, 2022 vi 5.3.4.1 Interim Control By-laws - Policies.................................................................... 151 5.3.5 Community Benefit Charges ..................................................................................... 151 5.3.6 Site Plan Control........................................................................................................ 152 5.3.6.1 Site Plan Control - Policies ............................................................................... 152 5.3.7 Minor Variances ........................................................................................................ 152 5.3.7.1 Minor Variances - Policies ............................................................................... 153 5.3.8 Plans of Subdivision and Condominium.................................................................... 153 5.3.8.1 Plans of Subdivision and Condominium - Policies ........................................... 153 5.3.9 Consents .................................................................................................................... 154 5.3.9.1 Consents - Policies ........................................................................................... 154 5.3.10 Lawful Non-Conforming Uses ................................................................................. 156 5.3.10.1 Lawful Non-Conforming Uses - Policies ........................................................ 156 5.3.11 Non-Complying Buildings and Structures ............................................................... 156 5.3.11.1 Non-Complying Buildings and Structures - Policies....................................... 156 5.3.12 Land Acquisitions .................................................................................................... 156 5.3.12.1 Land Acquisitions - Policies ........................................................................... 156 5.3.13 Property Standards ................................................................................................. 157 5.3.13.1 Property Standards - Policies ........................................................................ 157 5.3.14 Development Permit System .................................................................................. 158 5.3.13.1 Development Permit System - Policies ......................................................... 158 5.4 PRE-CONSULTATION, SUPPORTING STUDIES, INFORMATION AND MATERIALS FOR COMPLETE APPLICATIONS................................................................................................. 159 5.4.1 Pre-Consultation, Supporting Studies, Information and Materials for Complete Applications - Policies ........................................................................................................ 159 5.4.2 Peer Review .............................................................................................................. 161 5.5 INTERPRETATION ............................................................................................................... 162 5.5.1 Interpretation - Policies ............................................................................................ 162 August 18, 2022 vii OFFICIAL PLAN SCHEDULES * * * * * * * * * * * * Follows Page: Municipal-Wide Schedules: Schedule "1" Municipality of Central Elgin Land Use Structure 9 Schedule "A" Municipality of Central Elgin Land Use Plan 9 Schedule "A1" Municipality of Central Elgin Roads Classification 34 Schedule "A2" Municipality of Central Elgin Environmental Features 55 Municipality of Central Elgin Aggregate Resources 81 Community Based Schedules: Schedule "B" Community of Belmont Land Use Plan 118 Schedule "B1" Community of Belmont Roads Classification 118 Schedule "B2" Community of Belmont Community Improvement Area 118 Schedule "C" Community of Lynhurst Land Use Plan 119 Schedule "C1" Community of Lynhurst Roads Classification 119 Schedule "D" Community of Eastwood Subdivision Land Use Plan 120 Schedule "D1" Community of Eastwood Subdivision Roads Classification 120 Schedule "E" Community of Norman Lyndale Land Use Plan 122 Schedule "E1" Community of Norman Lyndale Roads Classification 122 Schedule "F" Community of Union Land Use Plan 124 Schedule "F1" Community of Union Roads Classification 124 Schedule "F2" Community of Union Community Improvement Area 124 Schedule "G" Community of Port Stanley Land Use Plan 141 Schedule "G1" Community of Port Stanley Roads Classification 141 Schedule "G2" Community of Port Stanley Natural Hazards 141 Schedule "G3" Community of Port Stanley Greater Harbour Area Land Use Plan 141 Schedule "G3-1" Port Stanley Harbour Area Plan Land Use 141 Schedule "G3-2a" Port Stanley Harbour Area Plan Natural Hazards Overlay (flood mitigation dune at foot of William Street) 141 Schedule "G3-2b" Port Stanley Harbour Area Plan Natural Hazards Overlay (dune restoration and dune enhancement program) 141 Schedule "G3-3" Port Stanley Harbour Area Plan Maximum Building Height 141 Schedule "G3-4" Port Stanley Harbour Area Plan Transportation Improvements 141 Schedule "G4" Community of Port Stanley Community Improvement 141 Schedule "H" Community of New Sarum Land Use 142 Schedule "H1" Community of New Sarum Roads Classification 142 Schedule "I" Community of Orwell Land Use 143 Schedule "I1" Community of Orwell Roads Classification 143 Schedule "J" Community of Sparta Land Use 145 Schedule "J1" Community of Sparta Roads Classification 145 Schedule "J2" Community of Sparta Community Improvement 145 Employment Lands Schedules: Schedule "K" Employment Lands 112 Schedule "L" Employment Lands - St. Thomas Airport 112 August 18, 2022 viii Schedule "L1" St. Thomas Airport NEF Noise Contours 114 Schedule "L2" St. Thomas Airport NEP Noise Contours 114 Special Schedules: Schedule "SW1" Belmont Wellhead Protection Zones 75 Schedule "SW2" Lake Erie Primary Water Supply Intake Protection Zones 75 Schedule "SD1" Special Development Area 1 Talbot Park Golf Course 96 August 18, 2022 ix 1.0 INTRODUCTION 1.0 INTRODUCTION 1.1THE MUNICIPALITY OF CENTRAL ELGIN The Municipality of Central Elgin was formed in 1998, through the amalgamation of the Township of Yarmouth, the Village of Belmont and the Village of Port Stanley. Central Elgin is located in southwestern Ontario, in the heart of Elgin County, with a population of nearly 15,000 people and an area of approximately 279,870 hectares. The Municipality of Central Elgin acknowledges that it is located on the land of the McKee Treaty that was signed by the Wyandot and by the Anishinaabe Nations, including ancestors of Chippewas of the Thames First Nation. It is also the traditional territory of the Haudenosaunee, Attiwonderonk (Neutral) and Mississauga Nation. These First Nations continue to provide ongoing stewardship of the land and waters in Central Elgin. Central Elgin recognizes the unique relationship Indigenous communities have with the land and the important role they have in contributing Indigenous perspectives and traditional knowledge to land use planning decisions. The Municipality recognizes the importance of consulting with indigenous communities on planning matters that may affect their treaty rights and seeks to build constructive, cooperative relationships through meaningful engagement to facilitate knowledge- sharing in land use planning processes, inform decision-making, and build partnerships. Central Elgin contains nine settlement areas (Belmont, Lynhurst, Eastwood, New Sarum, Orwell, Norman-Lyndale, Union, Sparta, and Port Stanley) and several hamlet areas of existing residential development. It is within both the Kettle Creek and Catfish Creek Conservation Authority watersheds and is bounded by the Township of Southwold to the west, the City of London to the north, the Township of Malahide to the west and the Lake Erie to the south. The City of St. Thomas is largely surrounded by the Municipality and three of its communities (Lynhurst, Eastwo proximity to the largest city in southwestern Ontario (London), and access to the Great Lakes make the Municipality an attractive location for economic activity, residents, and tourism. Agriculture is the predominant use of land and an important economic driver of the Municipality. The protection and preservation of these agricultural lands and the natural environment is essential to maintaining and enhancing the agricultural sector. In addition to agriculture, the area has experienced unprecedented growth that has brought new residents to the municipality, and commercial and employment opportunities. To ensure that the Central Elgin continues to support growth that contributes to strong, vibrant and healthy communities, provides for a green municipality with healthy green spaces, land, water and clean air, supports a strong diverse economy, and allows for a communities with vibrant neighborhoods and a range of housing options, the Municipality has prepared this Official Plan to replace the former Official Plan and provide guidance for land use and development for the 25- year planning horizon. August 18, 2022 Page 1 1.0 INTRODUCTION 1.2 BASIS FOR THE OFFICIAL PLAN The basis for the Official Plan (the Plan) is as follows: This Plan has been prepared in accordance with the Planning Act, with extensive public and First Nations consultation, and stakeholder engagement. This Plan establishes the goals, objectives and policies to manage and direct physical change within Central Elgin in a sustainable manner. This Plan has also been prepared to replace the Ministry of Municipal Affairs and Housing approved Official Plan in 2013. The Plan is consistent with Provincial policies issued under Section 3 of the Planning Act. The Plan has been developed within the context of the 2020 Provincial Policy Statement (PPS). The Plan is based on a 25-year planning horizon to the year 2046. The Plan has been prepared based on comprehensive background studies including: -Population and Housing Growth Study -Central Elgin Housing Strategy 1.3 APPROACH The Plan has several interrelated components and policies that must be read together in order to determine the impact on land within Central Elgin. The Plan has been prepared to achieve the following objectives: Consistency with Provincial Policy; Promotion of sustainable development; Promotion of sound environmental policies and decisions as a means of minimizing negative impacts from a changing climate; Ensuring transparency and accountability in governance by providing for public, stakeholder and Indigenous input and consultation on land use planning application and ensuring that decisions reflect the interests of the entire municipality; and Fostering fiscal responsibility, by aligning land use decision-making with asset management principles and plans. August 18, 2022 Page 2 1.0 INTRODUCTION 1.4 ORGANIZATION The Plan is organized into the following Sections: Section 1: Introduction this Section provides the basis upon which the Plan was prepared. It is not considered an operative part of the Plan because it does not provide policy direction. Section 2: Building a Strong, Healthy, Sustainable Central Elgin this Section encourages sustainable land use decisions based on the accommodation of future populations and employment growth, asset management, the protection of Central Elgin's agricultural resources; environment; and public health and safety. The policies of this section establish the land use structure and directions on the provision of housing; built environment, cultural and archaeology; recreation and leisure; public service facilities and infrastructure; energy; long-term economic prosperity; complete and healthy communities; and accessibility. Section 3: Environment this Section sets out policies to provide for the protection and sustainability of the natural environment and resources, direction on air quality and climate change, a. It also contains policies designed to protect public health and safety from natural hazards and human-made hazards. Section 4: Land Use this Section provides the detailed land use policies that guide the physical development within Central Elgin. Section 5: Implementation of the Plan this Section establishes the procedures and tools to implement the policies of the Plan. Schedules: The Schedules form part of the Plan. A complete listing of the Schedules to this Plan is found following Section 5. 1.4.1 Application of Policies The policies contained within each Section are meant to be read together with, and be complimentary to, the other policies of the Plan. Any particular policy is not intended to be applied in isolation of the balance of policies that make up this Plan. August 18, 2022 Page 3 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.0 BUILDING A STRONG, HEALTHY, SUSTAINABLE CENTRAL ELGIN The policies in this section work in conjunction with the other sections of this Plan to encourage sustainability by promoting land use change by directing where and how Central Elgin will accommodate population and employment growth, while ensuring the protection of Central Elgin's: Agricultural resources; Environment and natural heritage features; and Public health and safety over the planning horizon. Sustainability is commonly defined as - An economic, social, and environmental concept that involves meeting the needs of the present without compromising the ability of future generations to meet their own needs. Figure 1: Scheme of sustainability model. This Section provides policies related to: Land Use Structure of Central Elgin Natural Environment Housing Public Service Facilities and Infrastructure Built Environment, Cultural and Long Term Economic Prosperity, and Archaeology Financial Management Recreation and Leisure Coordination of Planning Activities Energy Conservation and Climate Change Accessibility Complete and Healthy Communities, including Community Design August 18, 2022 Page 4 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.1 LAND USE STRUCTURE The Municipality of Central Elgin encompasses an area that includes both urban and rural components, which is a result of municipal restructuring and historic settlement trends. The urban components include Urban Settlement Areas, Rural Settlement Areas, Hamlets, and Employment Areas. The rural component largely comprises Agricultural lands outside of settlement areas. Goals To create sustainable, healthy and complete communities by providing a full range and mix of housing options, economic and recreational needs, while preserving the environment and preparing for a changing climate; To foster a thriving urban and rural economy by promoting and protecting our valuable employment, commercial and agricultural sectors; To efficiently use planned and existing infrastructure to maximize investment through asset management principles and plans. 2.1.1 Urban Settlement Areas There are six Urban Settlement Areas in Central Elgin, being the Communities of Belmont, Port Stanley, Eastwood Subdivision, Lynhurst, Norman-Lyndale and Union. Their locations are illustrated on Schedule 1 Land Use Structure. The Urban Settlement Areas either have full municipal services or are serviceable. It is anticipated that there is sufficient land to accommodate the projected population growth and development within the 25-year planning horizon. Goals To provide the major focus for sustainable urban development activity in the Municipality. To provide sufficient designated and serviced lands to accommodate the projected 25-year growth requirements of the Municipality. To provide commercial, community and park facilities to serve the needs of the residents of Central Elgin. To encourage a compact urban form and a mix of uses that support cost effective and sustainable utilization of infrastructure and public services. and promote opportunities for active transportation and transit-supportive development. Encourage complete, healthy and safe communities that promote climate resilience and protection of the environment. 2.1.1.1 Urban Settlement Areas - Policies a)The Urban Settlement Areas will be the focus of urban growth in Central Elgin. b)Detailed land use plans and policies for guiding growth and development within each Urban August 18, 2022 Page 5 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN Settlement Area are contained in Section 4.0 of this Plan. c)Growth and development will also conform to any applicable general policies contained in this Plan. d)Expansions to an Urban Settlement Area boundary will only be considered at the time of a comprehensive review of this Plan, in accordance with the policies contained in Subsection 5.1.3. 2.1.2 Rural Settlement Areas There are three Rural Settlement Areas in Central Elgin, being the Communities of New Sarum, Orwell and Sparta. Their locations are illustrated on Schedule 1 Land Use Structure. The Rural Settlement Areas are either unserviced or have partial services. They have traditionally functioned as service centres for the surrounding rural areas, and have developed unique characteristics that should be preserved. New growth is not being allocated to the Rural Settlement Areas, with the exception of limited opportunities for infilling in accordance with the policies of this Plan. Goals To recognize existing concentrations of predominantly rural residential development within the Municipality. To support the sustainability of the Agricultural Area by providing commercial, community and industrial facilities that support local needs and those of the surrounding agricultural community. To discourage Rural Settlement Area growth, thereby reducing the potential for land use conflicts with the agricultural area. To ensure that new development can be serviced in accordance with the policies of this Plan and municipal asset management principles and plans. 2.1.2.1 Rural Settlement Areas - Policies a)Detailed land use plans and policies for guiding growth and development within each Rural Settlement Area are contained in Section 4.0 of this Plan. b)Development in Rural Settlement Areas may only occur by consent as there are no parcels of land or necessary infrastructure to support a plan of subdivision. c)Proposed development will also conform to any applicable general policies contained in this Plan. d)Expansions to Rural Settlement Area boundaries will only be considered at the time of a comprehensive review of this Plan, in accordance with the policies contained in Subsection 5.1.3. August 18, 2022 Page 6 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.1.3 Hamlets There are eleven hamlets in Central Elgin that represent historical, primarily residential development in the agricultural area. Their locations are illustrated on Schedule 1 Land Use Structure. Hamlets are unserviced areas of the municipality that are not planned for growth or intensification. Goals To recognize existing concentrations of predominantly rural residential development within the Municipality. To minimize potential impacts of existing development on the surrounding agricultural community by restricting intensification and growth. 2.1.3.1 Hamlets Policies a) Detailed land use plans and policies for guiding development within Hamlets are contained in Section 4.0 of this Plan. b) Proposed development will also conform to any applicable general policies contained in this Plan. c) Expansions to Hamlet area boundaries will not be permitted by the Municipality. 2.1.4 Employment Area The Employment Area promotes a diverse economic base by providing for a mix and range of employment and mixed uses within two nodes being the industrial area east of the City of St. Thomas along Highway 3 and the St. Thomas Airport lands. The location of the Employment Area is shown on Schedule 1 Land Use Structure. They will be the focus of the major concentrations of industrial and service commercial related employment growth and development in Central Elgin. Goals Maintain a range and choice of suitable sites for employment uses to support a wide range of employment activities and related uses to accommodate both local and regional markets. To facilitate the conditions for economic investment by monitoring the availability and suitability of employment sites to address potential barriers to investment, such as the provision of full municipal services through asset management planning, as feasible and appropriate. Ensure that employment uses are protected from intrusion by incompatible sensitive land uses and their transportation corridors are protected to maintain the long-term operational and economic viability of these areas. Provide an appropriate level of transportation infrastructure and directing employment related traffic to Provincial Highways, County Roads and/or local arterial roads as opposed to August 18, 2022 Page 7 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN local residential roads to the extent possible. 2.1.4.1 Employment Area - Policies a)The Employment Area will be the focus of employment growth. Section 4.0 sets out the specific policies for the uses shown on the Land Use Schedules within the Employment Area. b)Employment Areas do not support institutional uses or destination oriented commercial and shopping uses, such as large retail uses. Proposals for large retail uses will require a site- specific amendment to the Official Plan. c)Municipal uses may be permitted subject to their being a demonstrated need within the employment area designation and that their site development minimizes impacts on adjacent uses. d)The conversion of lands from within the Employment Area to non-employment uses will only be considered at the time of a comprehensive review of this Plan, in accordance with the policies contained in Subsection 5.1.3 Comprehensive Reviews, and Subsection 2.1.4.2. 2.1.4.2 Conversion of Employment Area Lands - Policies A comprehensive review may be initiated at any time by Central Elgin or by an Official Plan Amendment which is initiated or adopted by Central Elgin in accordance with the Policies of Subsection 5.1.3 and only when it has demonstrated that: 1.There is an identified need for the conversion of land and that those lands are not required for employment purposes over the long term for Central Elgin; 2.The total amount of Employment Area designated land will not substantially decrease as a result of the re-designation; 3.The lands proposed for re-designation should be located on the periphery of an Employment Area and be appropriate for the area and land use incompatibility will be minimized; 4.The proposed re-designation will not jeopardize the planned role and function of other designated areas nor set a precedent for further re-designation; 5.The long-term stability and viability of the Employment Area will not be negatively impacted by the proposed use; 6.The existing or planned infrastructure and public service facilities are available to accommodate the proposed uses. 2.1.5 Agricultural Area Agriculture is a major economic driver in Central Elgin and dominates the rural landscape of the Municipality. The location of the Agricultural Area is shown on Schedule 1 Land Use Structure. The Agricultural Area consists largely of Class 1-4 soils under the Canada Land Inventory Soil Capability and is considered prime agricultural land. Given the predominance of prime agricultural lands outside of the designated settlement areas in the municipality, the entire Agricultural Area is considered a prime agricultural area, which is afforded protection under Provincial Policy. The August 18, 2022 Page 8 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN Agriculture Area also contains a significant portion of the overall natural heritage and natural hazard features of the Municipality. Goals To create a viable, thriving, and sustainable agricultural sector in Central Elgin. Support agriculture by recognizing the interconnections between a productive agricultural land base and the agri-food network that contributes to the sector. To affirm agriculture as a predominant activity in the Municipality. To protect prime agricultural areas from unnecessary settlement area expansions by ensuring the efficient use of land and resources, including opportunities for intensification, redevelopment, and appropriate land use patterns, within settlement areas. 2.1.5.1 Agricultural Area - General Policies a)Land use schedules and policies for lands within the Agricultural Area are contained in Section 4.0 of this Plan. b) land use schedules are subject to the policies contained within Section 3.0 of this Plan. Natural heritage features such as species at risk may occur beyond the Natural Heritage designation. c)Extraction of mineral aggregate resources and petroleum resources is permitted within the Agricultural Area in accordance with the policies contained in Section 3.5 of this Plan. August 18, 2022 Page 9 Land Use Structure Schedule "1" f o y t i l a p i c i n u M e r t n e C s e m a Settlement Areas h T To The Official Plan of Urban Settlement Area The Municipality of Belmont Rural Settlement Area Central Elgin LAND USE STRUCTURE Agricultural Areas Hamlet Agricultural Employment n o d n o L f o y Employment Areas t i C NOTE: Modification No. 25 under Section 17(34) of the Planning Act Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A. 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C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A.Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A. 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Townshipof Malahide Lynhurst New Sarum Cityof Orwell Eastwood StThomas Towns hipof Southwold Norman Lyndale Sparta Union Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Catfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish CreekCatfish Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek Kettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle CreekKettle Creek C.A.C.A.C.A.C.A.C.A.C.A.C.A.C.A. 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Port S tanley Map Legend Municipal Boundary Lake Erie Watershed Limits Railway Watercourses Waterbodies Kilometres Sewage Lagoons Adopted by Council August 18 2022 Source Data Provided by: Kettle Creek Conservation Authourity Land Use Designation Schedule "A" f o y t i l a p i c i n u M e r t n e C s e m a h T Agricultural To The Official Plan of Natural Heritage The Municipality of SeeSeeSeeSeeSeeSeeSeeSee SeeSeeSeeSeeSeeSeeSeeSee SeeSeeSeeSeeSeeSeeSeeSee SeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSee SeeSeeSeeSeeSeeSeeSeeSee SeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSeeSee Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B" Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Land Use Overlay Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule "B"Schedule 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"G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G" Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G" Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G" Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G"Schedule "G" Map Legend Municipal Boundary Lake Erie Railway Watercourses Waterbodies Kilometres Sewage Lagoons Adopted by Council August 18 2022Source Data Provided by: Kettle Creek Conservation Authourity Catfish Creek Conservation Authourity 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.2 GROWTH PROJECTIONS & TARGETS a) It is projected that Central Elgin's population will grow to approximately 18,200, an increase of 4,200 people, over the 25-year period from 2021-2046. This target reflects the anticipated growth patterns in the London CMA. b) It is projected that Central Elgin will require 2,225 housing units over the 25-year period from 2021-2046 to address the needs of the projected population growth. It is anticipated that the distribution in dwelling unit type will shift to 73% low density, 9% medium density, and 18% high density from 2021 to 2031. A further shift away from low density housing towards medium- and high-density is anticipated from 2031 and 2046. c) Central Elgin has established a residential intensification target of 10%, to be directed towards the built-up portions of the Urban Settlement Areas where full municipal sewer and piped water facilities are available. d) Central Elgin has established an affordable housing target of 20%, which represents 445 units of the projected 2,225 housing units required over the 25-year period from 2021-2046. e) It is projected that employment in Central Elgin will generate an additional 1,356 jobs over the 20-year period from 2006-2026. It is projected that job creation will occur in the following sectors: Service Sector (wholesale trade; retail trade; information and cultural industries; finance and insurance; real estate; professional, scientific and technical services; administrative; waste management services; arts, entertainment and recreation; accommodation and food services; public administration; and other services) - 570 jobs; Institutional Sector (education, health care and social services) - 350 new jobs; Industrial Sector (utilities, construction, manufacturing, transportation and warehousing) - 250 jobs; Primary Sector (agriculture, forestry, fishing, and mining) - 190 jobs. August 18, 2022 Page 10 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.3 HOUSING Central Elgin's housing stock is predominantly low-density housing comprised of single detached dwellings, however, the municipality has seen an increase in medium and high-density residential development in recent years. It is projected that a greater mix of units will be required to accommodate the changing demographic and employment opportunities in Central Elgin which is expected to see more empty nesters, seniors, first-time homebuyers, as well as individuals who cannot afford to purchase a home. Goals To encourage an affordable and market-based mix and range of housing options to meet the needs of present and future residents, including those with special needs. To encourage residential intensification within the Built-up Areas of the Urban Settlement Areas to allow for the efficient provision and utilization of existing infrastructure to minimize the cost of providing services while meeting an important component of Central Elgin's housing needs and supporting the use of active transportation. To ensure an adequate supply of housing that is affordable to a broad range of income groups. To improve access to housing for people with special needs as well as various forms of supportive housing, including group homes and emergency/transitional housing. To encourage the provision of a full range of housing types and densities to meet the projected demographic and market requirements of current and future residents of Central Elgin. Encourage housing that is climate resilient and energy and resource efficient to be less of an impact on the environment and municipal assets. 2.3.1 Housing - Policies a)Central Elgin shall maintain at all times the ability to accommodate residential growth for a minimum of 15 years through residential intensification and redevelopment and lands which are designated and available for residential development. b)Central Elgin shall maintain at all times where new development is to occur, land with servicing capacity sufficient to provide at least a three-year supply of residential units available through lands suitably designated and zoned to facilitate residential intensification and redevelopment, and land in draft approved and registered plans. 2.3.2 Residential Intensification Intensification means the development of a property, site or area at a higher density than currently exists through redevelopment (including the reuse of brownfield sites); the development of vacant and/or underutilized lots; infill development; and, the expansion or conversion of existing buildings. August 18, 2022 Page 11 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.3.2.1 Residential Intensification - Policies a)Residential intensification shall only be supported within the built-up areas of the Urban Settlement Areas identified in Subsection 2.1.1 to this Plan. b)Residential intensification shall only be permitted where full municipal sewer and water services exist, and in accordance with the policies of Subsection 2.8 to this Plan. c)Notwithstanding subsection 2.3.2.1 b), additional residential units may be permitted subject to meeting the policies of Subsection 2.3.6 and 2.8 of this Plan. d)Residential intensification shall comply with the policies contained within Section 4.0 of this Plan and the polices related to Community Design within Section 2.10.3. 2.3.3 Affordable Housing planning decisions by municipal Councils. However, beyond this definition, there are a broad range of housing needs that range from those that are homeless to those that are looking at market home ownership. Central Elgin is supportive of housing across the entire housing continuum and the needs of the municipality. It is the goal of Council to provide a broad range of dwelling types that are considered affordable within the Central Elgin market area that can be provided by the private sector, the municipal sector, or private non-profit groups, and can be in the form of affordable ownership housing or affordable rental housing. This is an important component of building complete communities and Council encourages a diversity of dwelling types in applications for new development to assist in achieving its housing goals. The Central Elgin growth study forecasts an increase of 2,225 households during the 2021-2046 Plan horizon with transition to more medium-density and high-density building forms compared to the historical mix of approximately 93% low-density, 3% medium-density, and 5% high-density development. From 2041-2046, the forecasted housing mix is projected to be 67% low-density, 11% medium-density, and 21% high-density. Council has approved an affordable housing target of 20% for new development within the municipality which would equate to 445 affordable units over the planning horizon. To assist in the provision of a wide range of housing options, affordable housing units should be provided within low-, medium-, and high-density housing developments. 2.3.3.1 Affordable Housing - Policies a)in the case of ownership housing, the least expensive of: 1. housing for which the purchase price results in annual accommodation costs which do not exceed 30 percent of gross annual household income for low- and moderate-income households; or 2. housing for which the purchase price is at least 10 percent below the average purchase price of a resale unit in the regional market area; August 18, 2022 Page 12 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN b)in the case of rental housing, the least expensive of: 1. a unit for which the rent does not exceed 30 percent of gross annual household income for low- and moderate-income households; or 2. a unit for which the rent is at or below the average market rent of a unit in the regional market area. c)Low- and moderate-income households means: 1.In the case of ownership housing, households with incomes in the lowest 60 percent of the income distribution for the regional market area; or 2.In the case of rental housing, households with incomes in the lowest 60 percent of the income distribution for renter households for the regional market area. d)The definition of affordable housing contained in this Plan may be superseded by a different results in rents or house prices that are higher than the affordable house prices or rents as defined herein. In such cases, the rents and house prices defined by such program will be e)Central Elgin may seek partners to develop affordable housing, including housing options for seniors and special needs, which may be in either freehold, condominium or rental tenure. f)Central Elgin will work with the City of St. Thomas Service Manager and endeavor to participate in federal/provincial affordable housing programs and urge the federal and provincial governments to create a stable funding base for affordable housing. g)Central Elgin will monitor the achievement of the affordable housing targets as a part of the 5- year review of this Plan. h)Central Elgin will encourage housing projects through a variety of means including financial incentives that may be associated with Community Improvement Programs, waiving of fees and other incentives. i)The Municipality will look for opportunities to address housing needs in Central Elgin in accordance with Housing and Homelessness Plans prepared by the City of St. Thomas Service Manager. j)The Municipality will explore opportunities to address affordable housing need, where feasible and appropriate, through municipally initiated capital projects, private/public partnerships and through divestiture of surplus lands. 2.3.4 Special Needs Housing Special needs housing means any housing, including dedicated facilities, in whole or in part, that are used by people who have specific needs beyond economic needs, including but not limited to, needs such as mobility requirements or support functions required for daily living. Examples of special needs housing may include, but are not limited to long-term care homes, adaptable and accessible housing, and housing for persons with disabilities such as physical, sensory, or mental health disabilities, and housing for older persons. August 18, 2022 Page 13 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.3.4.1 Special Needs Housing - Policies a)Central Elgin will work with other agencies and local groups, advisory boards, and committees to assess the extent of the need for special needs housing. b)Central Elgin will support community agencies interested in pursuing additional funding from the Provincial government to address identified needs for special needs housing. Central Elgin will also support the distribution of special needs housing provided by community groups. c)Group homes are defined as a single housekeeping unit in a residential dwelling in which three to ten residents (excluding staff) lives as a unit under responsible supervision. The home is licensed or approved under provincial statue. d)Long-term care facilities that meet the needs of Central Elgin will be encouraged. Aging-in- place for seniors will be encouraged so that individuals living in a non-healthcare environment will have access to municipal services and amenities so that they may carry out their daily lives without having to relocate. e)Special needs housing shall comply with the policies of Section 4.0 to this Plan. 2.3.5 Garden Suites A garden suite is a one-unit detached residential structure containing bathroom and kitchen facilities that is secondary to an existing residential structure and that is designed to be portable. 2.3.5.1 Garden Suites - Policies a)A garden suite shall only be permitted in areas designated the Land Use Schedules. b)A garden suite will only be permitted in association with a single-detached residential dwelling on a lot, by way of a Temporary Use By-law in accordance with the Planning Act and the policies of Subsection 5.3.3 of this Plan. Only one garden suite shall be permitted per lot. c)Where permitted by the policies of this Plan, the following policies will apply to the development of Garden suites: 1.There is a justified need for temporary accommodation in a detached residential structure that is located close to the principal residential dwelling unit; 2.That the Temporary Use By-law will contain regulations to control the use; 3.The garden suite can be appropriately serviced in compliance with Subsection 2.8 to this Plan and the requirements of the Zoning By-law; 4.The Minimum Distance Separation policies of Section 4.0 to this Plan shall apply in determining a location for a proposed garden suite; 5.The use is temporary and will only be permitted for a limited period of time, as prescribed in the Temporary Use By-law; 6.A garden suite must meet with the requirements of the Ontario Building Code; and August 18, 2022 Page 14 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 7.The garden suite must be removed upon expiration of the time prescribed in the Temporary Use By-law. d)Prior to approving the Temporary Use By-law, Central Elgin shall require that an Agreement be entered into with the Municipality dealing with matters related to the garden suite as Council considers necessary or advisable. 2.3.6 Additional Residential Units Additional residential units are separate and complete dwelling units that are created within a single- structure ancillary to a detached house, semi-detached house or rowhouse. 2.3.6.1 Additional Residential Units - Policies Where permitted by the policies of this Plan, the following policies will apply to the development of additional residential units: a) A maximum of two (2) additional residential units shall be permitted per lot; including a maximum of one (1) additional residential unit in the main dwelling and a maximum of one (1) additional residential unit in an accessory structure. b) The lands on which the additional dwelling unit is to be created are zoned to permit residential use other than as an ancillary use. c) The additional residential unit can be serviced by full municipal services. Where full municipal services are not available, an additional dwelling unit may be permitted through a land use planning approval in compliance with Subsection 2.8 to this Plan and the requirements of the e) Development of an additional residential dwelling unit will be subject to the following criteria: i. The additional dwelling unit shall not change the general neighbourhood character; ii. An additional residential unit in an accessory structure is located in the rear yard or interior side yard; iii. Additional residential dwelling units share the services of the primary dwelling unit; iv. Meets the general provisions for additional residential units and the zoning requirements that apply to the property. v. The additional dwelling unit will comply with the Ontario Building Code and the Fire Code. vi. Where an additional residential unit in an accessory structure is proposed outside of a settlement area, the location of the structure shall comply with minimum distance separation formulae and guidelines as established by the Province. vii. In new developments, the ability to provide Additional Residential Units in the design of the structure will be encouraged. Changes in design could include the provision of a separate access to facilitate the creation of an additional residential unit, larger basement windows, etc. August 18, 2022 Page 15 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.4 CULTURAL HERITAGE AND ARCHAEOLOGY The heritage resources of Central Elgin include archaeological sites; buildings and structures of architectural, historical or engineering interest; groups of buildings or structures which are of cultural heritage value or interest in the landscape; and entire rural and urban landscapes. In essence they are the works of humans and their effects of their activities in the environment and may be considered as heritage where they constitute the consultable records of past human activities, endeavours or events. Goals To preserve and enhance cultural heritage and archaeological resources as they are an i 2.4.1 Cultural Heritage Resources monuments or artifacts of historic and/or architectural value or interest, and areas of unique or rare settlement composition, streetscape, landscape or archaeological value or interest. It is the intent of Central Elgin to support the conservation of these cultural heritage resources for the benefit of the Municipality. 2.4.1.1 Cultural Heritage Resource - Policies a)Central Elgin shall conserve its significant built heritage resources which are of cultural heritage value or interest in the landscape, and may use the Ontario Heritage Act to do so. b)Development and/or site alteration shall not be permitted on properties containing significant built heritage resources and/or cultural heritage landscapes unless it is demonstrated through a heritage impact assessment prepared to the satisfaction of the Municipality that the significant built heritage resource or cultural heritage landscape will be conserved. c)Central Elgin may seek partnerships and coordinate with other levels of government, private agencies and individuals in the conservation of heritage resources in the Municipality, and may participate in government programs available to assist in the implementation of heritage conservation policies. d)If the Municipality initiates a cultural heritage master plan, the appropriate First Nations or Indigenous communities shall be notified and invited to participate in the process. e)Central Elgin may acquire significant heritage properties and may restore, rehabilitate, enhance and maintain such properties as significant heritage resources. f)Central Elgin may seek the acquisition of easements on properties with heritage significance in order to ensure the conservation of these properties in perpetuity. g)Central Elgin shall ensure that any Municipally-owned heritage resource which is sold, transferred or leased to another owner or lessee is subject to a heritage easement agreement which will guarantee its conservation, and which will require that it be used in a manner that respects its heritage significance. Central Elgin may require a heritage restoration agreement August 18, 2022 Page 16 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN which will require that certain restoration works be carried out by the new owner or lessee to a standard acceptable to the Heritage Committee and Central Elgin. h)Central Elgin may encourage programs such as Community Improvement and the Brownfields Financial Tax Incentive Program (BFTIP) to further the heritage policies of this Plan. i)Central Elgin shall have regard for known cultural heritage resources and areas of archaeological potential in undertaking public works. j)Central Elgin may prepare and maintain a cultural heritage database and/or heritage management plans for planning purposes, resulting in inventories of significant heritage buildings, heritage districts, cultural heritage landscapes, archaeological sites, and areas of archaeological potential within Central Elgin. k)Central Elgin will maintain a register of properties, endorsed by Council, containing properties designated under the Ontario Heritage Act. The register shall also contain a listing of properties worthy of designating under the Ontario Heritage Act and Central Elgin shall endeavour to have these properties designated. Signage will be erected to indicate that a property is a designated heritage property. 2.4.2 Heritage Committee A Heritage Committee has been established and maintained pursuant to the Ontario Heritage Act. The role of the Heritage Committee is to advise and assist Council on other matters of cultural heritage conservation. The Heritage Committee prepares, publishes and monitors an inventory of heritage resources within Central Elgin, and generally advises on heritage matters. 2.4.2.1 Heritage Committee - Policies a)Central Elgin shall consult with its Heritage Committee on decisions to designate a property or part of a property under the Ontario Heritage Act. b)Council shall consult with the Heritage Committee on decisions as to which non-designated proing criteria may be used in determining the historic or architectural value of heritage resources included, or proposed to be included in the register: 1.The architectural significance of any building(s) in terms of its form, massing and/or cultural relevance; 2.The historical value of the site or building from a social, environmental, cultural or economic perspective; 3.The integrity and present condition of the heritage resource; and 4.The natural and built environmental condition of the site. 5.Criteria as may be set out in regulations established under the Ontario Heritage Act as may be amended from time to time. c)The Heritage Committee may also seek the advice of local historical societies and genealogical societies in the compilation of heritage inventories. August 18, 2022 Page 17 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN d)The Heritage Committee shall review and comment on heritage impact assessments submitted to Central Elgin in conformity with the policies of this Plan. 2.4.3 Heritage Properties or Districts Central Elgin may choose to designate certain properties or districts under the Ontario Heritage Act. 2.4.3.1 Heritage Properties or Districts - Policies a)Central Elgin may utilize the Ontario Heritage Act to conserve, protect and enhance the cultural heritage resources of Central Elgin through the designation of individual properties, heritage conservation districts containing significant cultural heritage landscape characteristics and archaeological sites. b)Central Elgin may pass by-laws providing for the making of a grant or loan to the owner of a property designated under the Ontario Heritage Act for the purpose of paying for the whole or any part of the cost of maintenance, preservation, restoration or alteration of such designated property, on such terms and conditions as Council may prescribe. c)Central Elgin may consider designating a Heritage Conservation District or Districts. Council may pass a by-law defining an area to be examined for future designation as such a district, or may prepare a study for the area to determine the feasibility and appropriateness of such a designation. Such a study should be prepared in accordance with the Provinc Conservation District Guidelines. Central Elgin may prepare District Planning Guidelines, which may include policies to advise Council as to the approval of applications for new development and building alterations on properties located within a Heritage Conservation District. d)Real property that has been designated under Parts IV, V or VI of the Ontario Heritage Act, heritage conservation easements under Parts II or IV of the Act, or property that is subject to a covenant or agreement with the Committee or any level of government for the purposes of conserving its heritage features or resources shall be considered tected heritage p e)Development and site alteration may be permitted on adjacent lands to protected heritage property, where the proposed development and site alteration has been evaluated and it has been demonstrated that the heritage attributes of the protected heritage will be conserved. f)Council shall require a heritage impact assessment to be conducted by a qualified professional whenever a development has the potential to affect a protected heritage property. 2.4.4 Archaeological Resources Central Elgin recognizes that there may be archaeological remains of pre-contact and historic habitation, or areas containing archaeological potential within the Municipality. August 18, 2022 Page 18 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.4.4.1 Archaeological Resources - Policies a)Areas of archaeological potential will be determined through the use of Provincial screening criteria, or criteria based on known archaeological records with Central Elgin and developed by a licensed archaeologist. b)For a proposed development within an area of archaeological potential, an archaeological assessment will be required prior to final planning approval, or as a condition of final planning approval. Archaeological assessment reports conducted by licensed archaeologists will be in compliance with guidelines set out by the Province, as well as licensing requirements developed under the Ontario Heritage Act. c)Where archaeological resources are identified, Central Elgin recognizes that there may be a need for archaeological conservation on site or rescue excavation of significant archaeological resources as a result of development proposals. Central Elgin may consider in-situ preservation of archaeological resources to ensure that the integrity of the resource is maintained. Central Elgin may also maintain the integrity of archaeological resources by enacting a Zoning By-law to prohibit incompatible land uses and/or the erection of buildings or structures on land that is a site of a significant archaeological resource. d)Central Elgin, on the advice of the Province, may undertake the preparation of an Archaeological Management Plan for all or a portion of Central Elgin. The Plan will identify and map known archaeological sites registered with the Provincial Archaeological Sites Database, as well as areas within Central Elgin having archaeological potential. The Management Plan may also outline policies, programs and strategies to protect significant archaeological sites. e)Central Elgin will ensure adequate archaeological assessment and consult appropriate government agencies, when an identified, marked or unmarked cemetery is impacted by development. The provisions of the Ontario Heritage Act and the Cemeteries Act will apply. f)Central Elgin shall, prior to approving a development proposal in areas with marine archaeological potential, require a marine archaeological survey to be conducted by a licensed marine archaeologist to the satisfaction of the Province, pursuant to the Ontario Heritage Act. Any marine archaeological resource that is identified must be reported to the appropriate Ministry of the Province immediately. The Ministry shall determine whether the resource shall be left in situ or may be removed, through excavation, by licensed marine archaeologists under the direction of the Ministry. The Municipality may require a marine archaeological survey to be conducted by a licensed marine archaeologist pursuant to the Ontario Heritage Act if partially or fully submerged marine features such as ships, boats, vessels, artifacts from the contents of boats, old piers, docks, wharfs, fords, fishing traps, dwellings, aircraft and other items of cultural heritage value are identified and impacted by shoreline and waterfront developments. g)The appropriate First Nation(s) shall be consulted with regard to the identification of burial sites and significant archaeological resources relating to the activities of their ancestors. The consulting archaeologist shall notify the appropriate First Nation(s) and provide an invitation to send monitors (at the applicanld they wish to participate in the process. If the Municipality initiates an Archaeological Management Plan, the appropriate First Nations shall be notified and invited to participate in the process. August 18, 2022 Page 19 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.5 RECREATION AND LEISURE Central Elgin's Recreation Master Plan, as updated from time to time, recommends a three-tier hierarchy comprised of Neighbourhood Parks, Community Parks and Regional Parks for the purposes of parkland planning and development. The parkland hierarchy is designed to respond to and support the various parks and recreational needs of Central Elgin. Through the preparation of Central Elgin's Recreation Master Plan, it was identified that Central Elgin should explore establishing and expanding trails and linkage opportunities between parks, open space areas and community facilities. Goals To promote a healthy community by developing and maintaining recreational facilities, parks, open space areas and trail systems that cater to the recreation and healthy lifestyles needs of Central Elgin's residents as a whole, and facilitate active transportation and community connectivity. and environmental objectives. To acquire new parks, improve existing parks and facilities and provide public parks to meet the needs of the residents, as well as to address existing park deficiencies. To strive towards the provision of an overall parkland standard of 5 hectares per 1,000 of population. To ensure that adequate facilities are located in the appropriate areas. To support the objectives and retion Master Plan as appropriate through the land use planning process. 2.5.1 Parks 2.5.1.1 Park Standards The Recreation Master Plan identifies a three-tier parkland hierarchy comprised of Neighbourhood Parks, Community Parks and Regional Parks: 1. Neighbourhood Parks are intended to serve local residential areas within a larger Settlement Area and should generally be located within easy walking distance of the area to be served. They may provide a combination of active and passive recreation and leisure opportunities, including playground equipment, passive areas that provide unstructured play (e.g. areas for kicking or throwing a ball, etc.), benches, walkways, etc. -the preferred size for a Neighbourhood Park is 1.0 to 2.5 hectares; however, it is recognized that there are smaller existing Neighbourhood Parks; -Central Elgin will strive to provide an overall Neighbourhood Park standard of 0.5 hectares per 1,000 of population; August 18, 2022 Page 20 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2. Community Parks are intended to serve an entire Settlement Area and should be developed so that they are accessible to a wide segment of the population. They may provide a combination of active and passive recreation and leisure opportunities, including adult and youth competitive playing fields, tennis courts, community centres, picnic pavilions, civic features, etc. -the preferred size for a Community Park is 4.0 to 8.0 hectares, the majority of which should be located on tableland in order to support playing fields; -Central Elgin will strive to provide an overall Community Park standard of 2.0 hectares per 1,000 of population; 3. Regional Parks are intended to serve all Central Elgin residents and also to attract people from outside Central Elgin. Regional Parks may include natural and physical features, including beaches, significant historical or cultural amenities, extensive trail networks, high level specialized amenities (e.g. indoor swimming pool, lighted soccer pitch, etc.), or a grouping of multiple major facilities (i.e., indoor/outdoor multi-purpose recreation complex). Regional parks may include natural heritage features and areas that contribute to and support the natural heritage system within Central Elgin, and as such are subject to the policies in Section 3.0 of this Plan. -the preferred size for a Regional Park will vary, depending on its use. The land area; however, is typically much larger than a Community Park; -Central Elgin will strive to provide an overall Regional Park standard of 2.5 hectares per 1,000 of population. 2.5.1.2 Parks - Policies a)Parks will provide venues for a diverse range of structured and unstructured, active and passive leisure pursuits for residents of all ages. b)As a condition to development or redevelopment of land or the approval of a plan of subdivision or plan of condominium, Central Elgin shall, by by-law applicable to the whole Municipality or a defined area thereof, require that land in an amount not exceeding 2 percent for commercial or industrial purposes and 5 percent in all other cases of the land be conveyed to the Municipality for park or other public recreation purposes. c)Central Elgin shall require the payment of money to the value of the land otherwise required to be conveyed in lieu of the conveyance as a condition of applicable consent applications. The value of the land shall be determined as of the day before the day that the provisional consent was given. d)All moneys received as cash-in-lieu of land conveyance shall be paid into a special account and spent only for the acquisition of land, the erection of buildings and other structures, or the acquisition of equipment and machinery required for park and other recreational purposes. e)Where land has been conveyed or a payment of money has been received in lieu of such conveyance, no additional conveyance or payment may be required in respect of subsequent development or redevelopment of the lands unless: August 18, 2022 Page 21 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 1.There is a change in the proposed development or redevelopment which would increase the density of development; or 2.Land originally proposed for commercial or industrial development is now proposed for development or redevelopment for another purpose. f)Where Central Elgin imposes a dedication for parkland as part of a development approval under the Planning Act, the developer shall be responsible for conveying lands in a form satisfactory to Central Elgin in accordance with the following: 1.Preparation of a detailed development plan for the requisite park and walkways; 2.The development plan shall be prepared by a landscaped architect retained by the developer; 3.The development plan shall be prepared in consultation with Central Elgin; 4.As part of the development plan approval process, the landscape architect shall prepare, at no cost to Central Elgin, detailed grading and landscaping plans based on the Central Elgin endorsed site plan. The use of native species within the landscaping plan shall be encouraged by the Municipality; 5.The developer shall undertake, at no cost to Central Elgin, all grading, seeding, planting, perimeter fencing, playground equipment, pathways, drainage, and any other site development work as stipulated in the agreement with the Municipality; and 6.The developer shall complete all work by the dates specified in the development/subdivision agreement. 7.Central Elgin will promote the integration and accessibility of parks with community uses including schools, municipal facilities, institutional uses and open spaces through pedestrian, cycling and trail linkages. 2.5.2 Open Space and Trails Through the preparation of Central Elgin's Recreation Master Plan, it was identified that Central Elgin should explore establishing and expanding trails and linkage opportunities and to also promote the availability and location of trails and linkages. This will assist in providing opportunities for active transportation and community connectivity, while advancing the ge and environmental initiatives. 2.5.2.1 Open Space and Trails - Policies a)Central Elgin may support the creation of linked open spaces through the acquisition of land options outlined in Section 5.3.12 or though the integration of: 1.Natural Heritage Features in public ownership, including land owned by Central Elgin, Kettle Creek Conservation Authority, Catfish Creek Conservation Authority, Provincial and Federal Ministries and land trusts; 2.Existing rights-of-ways; 3.Abandoned rail lines in public ownership; August 18, 2022 Page 22 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 4.Existing parkland and/or open space lands; 5.Service and utility corridors; 6.Sidewalks and pathways; 7.Agreements with private land owners; 8.Acquisition of access easements; 9.Linkages provided through a Planning Act approval process; and 10.Trans-Canada Trail. b)Central Elgin will encourage the interconnection of existing walking trails and bicycle paths, wherever possible and appropriate to provide continuous trail system linkages. Using the Recreation Master Plan as a guide, routes should provide continuous access between neighbourhoods, parks, schools, recreation facilities, the waterfront, business areas and other public buildings and services. c)The implementation of trail systems should be feasible given the costs and benefits associated with the route selection. This should promote the benefits of healthy living, active transportation, environmental sustainability, and the quality of neighbourhood character, by providing public streets, trails, spaces, and facilities to be safe and meet the needs of pedestrians. d)Central Elgin may prepare a Transportation Master Plan that would support the creation of a primary bicycle network. Opportunities to work with the County and neighbouring municipalities on the integration of common interests may also be explored. e)Central Elgin may investigate the feasibility of acquiring portions of surplus railroad transportation corridors for trail systems. f)Central Elgin may require the provision of certain pedestrian, cycling and trail linkages through the development approvals process, in accordance with the policies of this Plan and associated master plans as approved by Council. g)Any public or private trail crossing a Provincial Highway is subject to approval and restriction of the Ministry of Transportation (MTO). Trails running within a Provincial Highway Right-of- Way will not be permitted. h)Any cycling facilities that impact Provincial Highways or which would require changes to provincial highway infrastructure are to submit a proposal for review to the MTO. August 18, 2022 Page 23 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.6 NATURAL ENVIRONMENT Historic land use planning objectives often included preservation and restoration of a particular natural heritage feature(s), including woodlands, grasslands, wetlands, valley lands, rare species, fish and wildlife habitats, riparian corridors, as well as geologic features and lands forms. More recently, policies for the protection of air and ground/surface water quality and quantity also became essential components to obtain ecosystem objectives. Natural environment planning is a sustainable integrating concept that uses a natural heritage systems-based approach to land-use planning and policies. The natural heritage systems approach incorporates significant natural features, their ecological functions and existing/potential linkages as component parts within them and across the landscape and recognizes the hydrological, geological and biological processes upon which these features are dependent. Goals To improve the sustainability and health of Central Elgin's natural environment by using a natural systems approach to land-use planning; To protect or enhance the natural environment features and its ecological functions where possible from negative effects of development. No development is the preferred approach to protect the natural environments features and functions than the use of mitigative techniques. To promote environmental education and stewardship. 2.6.1 Natural Environment - Policies Detailed policies regarding Natural Heritage features are contained in Section 3. Those policies shall apply in addition to the following: a)Central Elgin supports a natural heritage systems approach to integrating the natural environment in the land use planning process. b)Central Elgin may identify natural heritage system(s) comprehensively, using approaches provided in guidelines by the Province from time to time. c)Proposals for development and redevelopment shall be encouraged to identify and implement linkages between natural heritage features and areas, and ground and surface water features, to maintain or develop a diverse and connected natural heritage system. d)Central Elgin may support the creation of linkages to support natural heritage systems through the acquisition of land options outlined in Section 5.3.12 or though the integration of natural heritage features in public ownership, including land owned by Central Elgin; the Kettle Creek or Catfish Creek Conservation Authority; Provincial/Federal Ministries; land trusts; existing rights-of-ways; abandoned rail lines in public ownership; existing parkland and/or open space lands; service and utility corridors; agreements with private land owners; linkages provided through a Planning Act approval process; and the Trans-Canada Trail. August 18, 2022 Page 24 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.7 PUBLIC SERVICE FACILITIES Public service facilities provide for the health, education and other service needs of area residents. These facilities take many forms, ranging in size from a school campus to a neighbourhood health clinic. Most of these facilities are located in Settlement Areas and are subject to the other policies of this Plan. Examples include schools, branch libraries and fire and ambulance stations. Goals To promote the orderly development and distribution of public service facilities and to minimize any impacts that these facilities may have on adjacent land uses. To provide lands at appropriate locations to meet the expected growth of public service facilities in Central Elgin. To promote development and densities that efficiently use public service facilities which are planned or available and avoid the need for their unjustified and/or uneconomical expansion. Encourage the co-location of public service facilities as a means to promote good asset management principles. Promote sustainable building and site design, construction standards, and the use of renewable energy systems in public service facilities to advance municipal climate goals. 2.7.1 Public Service Facilities - Policies a)Central Elgin encourages the School Boards to consult with the Municipality regarding the need for new schools, so that lands may be identified and secured through the Planning Act, where and when required. b)Life-long learning and workforce skills development, including apprenticeship, co-operative learning and adult education will be encouraged and supported by Central Elgin through a wide-range of alternative educational opportunities. c)Central Elgin will encourage the provision of community-serving health care facilities, which will be directed to Urban Settlement Areas. d)Areas proposed for new development will also be served with adequate emergency services. Stations for emergency vehicles will be located on arterial roads. New stations will be designed to minimize negative noise, traffic and other impacts. e)Cultural facilities, theatres, museums, places of worship, health care facilities and recreation facilities in Central Elgin will be encouraged and supported. f)Central Elgin encourages the co-location of public service facilities in community hubs to facilitate service integration, cost-effectiveness and opportunities for transit integration. August 18, 2022 Page 25 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8 INFRASTRUCTURE Central Elgin is serviced by a network of infrastructure including the transportation system, water and wastewater system, waste management, utilities and telecommunication facilities. These systems play an important role in defining Central Elgin and ensuring its sustainability, in terms of overall health, economic competitiveness and protection of the environment. The policies of this Plan strive to ensure the efficient and cost-effective coordination between the land use structure and the provision of infrastructure. Goals To provide services and utilities in a sustainable manner while minimizing conflicts with other land uses. To anticipate future requirements for extension of services by developing sufficient capacity in the distribution, collection and treatment facilities to service the present and future needs of the Municipality. To protect the natural heritage features and natural resources of the Municipality when providing required services and utilities. To pursue partnerships with other agencies wherever possible in planning for the efficient and sustainable provision of services and utilities, including rights-of-way and corridors. To protect services and utilities from encroachment by incompatible land uses that may constrain their operation, result in hazard to life and property, and/or increase the cost of their operation. To encourage the use of innovative or alternative servicing techniques to allow for greater efficiency and sustainability of the service and the environment. To provide infrastructure in an efficient manner that prepares for the impacts of a changing climate and promote green infrastructure as a compliment of general infrastructure needs, where appropriate. To ensure that land use planning decisions consider the financial viability of infrastructure ment of its asset management plans. 2.8.1 Water and Wastewater Services The preferred hierarchy of sewage and water services in Central Elgin includes the provision of municipal sewage and water systems within Urban Settlement Areas and the accommodation of individual on-site sewage services and private individual water services within the Rural Settlement Areas and Agricultural Area. Central Elgin will ensure that a cost-effective and adequate system of water supply and sewage treatment is provided to support, enhance and sustain existing and future residents and businesses in Central Elgin. Central Elgin is currently serviced by two water supply systems being the Belmont well system and the Lake Erie system (Elgin Area Primary Supply System). The Lake Erie system currently services Port Stanley; a portion of Union; New Sarum; a portion of the Highway 3 corridor, the Dexter Line corridor and indirectly the Urban Settlement Areas around St. Thomas are also supplied through the Lake Erie system. August 18, 2022 Page 26 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN In directing growth and development to be on full municipal services, the Municipality is promoting the efficient use and optimization of those existing or planned services over the long- term while supporting the protection of the environment and minimizing potential risks to human health and safety. These systems are intended to be provided in a manner that can be sustained by the water resources upon which they rely, are financially feasible over their lifecycle, and promote water conservation and efficiency, along with impacts of a changing climate. The preferred hierarchy of sewage and water services in Central Elgin is as follows: 1)The preferred level of servicing for Central Elgin is that growth be directed to Urban Settlement Areas and be fully serviced by municipal piped water supply and sewage disposal systems in accordance with the policies of Subsection 2.8.1.1.1 to this Plan. 2)The preferred level of servicing for new development in the Employment Area is that it be fully serviced by municipal piped water supply and sewage disposal systems in accordance with the policies of Subsection 2.8.1.1.1 to this Plan. 3)Limited development may be permitted on private on-site systems, where full municipal services are not available and/or planned for in accordance with the policies of Subsection 2.8.1.2.1 to this Plan. 4)Limited development may be permitted where partial services exist in accordance with the policies of Subsection 2.8.1.3.1 to this Plan. 2.8.1.1 Full Municipal Services Full Municipal Services includes sewage works and drinking water systems that are owned and operated by the Municipality. The Communities of Belmont, Port Stanley, Eastwood and Lynhurst are fully serviced with municipal piped water and sewage treatment services. The Community of Union is intended to become a fully serviced Urban Settlement Area through the lifespan of this Plan based on the recommendations of the Environmental Assessment that were completed for the Municipality. When full municipal services are extended for new development outside of the built area limits of Union, Council may endeavour to extend services throughout the community to ensure their efficient use and advance its infrastructure goals. Such advancement may be initiated to coincide with capital replacement of other assets, such as roads, to mitigate health and environmental concerns caused by failing private on-site sewage systems or at the request of residents. 2.8.1.1.1 Full Municipal Services - Policies a)All development in the Urban Settlement Areas shall be fully serviced by municipal piped water supply and sewage disposal systems. b)Central Elgin will endeavour to ensure that both municipal water supply and sewage systems perform within permitted operating standards. Capacity or operating performance limitations will be recognized as a constraint to further development. Central Elgin will monitor treatment capacities and operational effectiveness of these municipal systems. When August 18, 2022 Page 27 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN servicing capacity does not exist for a proposed development, Central Elgin will refuse applications for development until capacity is available. c)In Urban Settlement Areas, priority will be given to the orderly development of land which is presently serviced with municipal piped water and sewage disposal systems, or those areas that can most easily be serviced at a minimal expense. 2.8.1.2 Private On-Site Services Private on-site services include individual, autonomous sewage disposal systems and water supply systems that are owned, operated and managed by the owner of the property on which the systems are located. The Communities of Sparta, Union and the Agricultural Area are currently serviced by private on-site services. 2.8.1.2.1 Private On-Site Services - Policies a)Private on-site services will continue to be the preferred form of servicing in Rural Settlement Areas and the Agricultural Area, where it can be demonstrated that the development is within the reserve sewage system capacity and reserve water system capacity and that site conditions are suitable for the long-term provision of such services. b)Council may consider the extension of municipal piped water and sewage disposal systems to these areas to address an existing water quality or existing sewage disposal problem that represents a hazard to public health and safety and provided that the Council is satisfied that there are positive public benefits from such actions for residents of Central Elgin. c)Sewage disposal may be provided by individual private on-site sewage systems, subject to the policies outlined in Subsection 2.8.2. The installation of individual private on-site sewage systems is subject to the approval of the appropriate authority. A servicing report may be required to identify the most appropriate form of servicing to ensure environmental protection. d)Any lot affected by an application for consent will be sized such that there is sufficient area for attenuation of nitrates, space for a suitable building envelope, sewage system envelope, a sewage system contingency area, and potable water supply. e)The Municipality does not permit plan of subdivision or plan of condominium development on private on-site services. f)Alternative forms of private on-site sewage systems other than a conventional system utilizing the largest area requirements will not be supported to allow for intensified use or reductions in minimum lot area requirements of the by-law. 2.8.1.3 Partial Services Partial services include a combination of either municipal sewage services and private on-site water services, or municipal water services and private on-site sewage disposal services. The Communities of New Sarum, Norman-Lyndale and Orwell, the Highway 3 Employment Area and portions of Union are currently serviced by partial services (piped municipal water and private on- site sanitary sewage disposal). August 18, 2022 Page 28 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.1.3.1 Partial Services - Policies a)Limited infilling development may be permitted on partial services in these Communities, in accordance with the policies of Section 4.0 and if it can be demonstrated that the development is within the reserve sewage system capacity and reserve water system capacity and that site conditions are suitable for the long-term provision of such services. b)The Municipality is not supportive of plan of subdivision or plan of condominium development on partial services. c)Sewage disposal may be provided by individual private on-site sewage systems, subject to the policies outlined in Subsection 2.8.2. The installation of individual private on-site sewage systems is subject to the approval of the appropriate authority. A servicing report may be required to identify the most appropriate form of servicing to ensure environmental protection. d)Council may consider the extension of municipal piped water and sewage disposal systems to these areas to address an existing water quality or existing sewage disposal problem that represents a hazard to public health and safety and provided that the Council is satisfied that there are positive public benefits from such actions for residents of Central Elgin. e)Any lot affected by an application for consent will be sized such that there is sufficient area for attenuation of nitrates, space for a suitable building envelope, sewage system envelope, a sewage system contingency area, and potable water supply. f)Where properties have full municipality water services and private on-site sewage services, alternative forms of private on-site sewage systems other than a conventional system will not be supported to allow for intensified use or reductions in minimum lot area requirements of the by-law. 2.8.1.4 Communal Systems and Holdings Tanks There are currently no communal systems or holding tanks within Central Elgin. 2.8.1.4.1 Communal Systems and Holdings Tanks - Policies a)Communal servicing systems to service new development will not be permitted. b)Holding tanks will not be permitted for new development. The use of holding tanks shall be considered as hey will only be permitted for existing development where Central Elgin is satisfied that there is no other alternative to solving a deficiency with an existing individual private on-site sewage system. Should a holding tank be permitted, Central Elgin shall: (i) ensure that appropriate provisions are in place for disposal at an approved facility, or that there is capacity for hauled sewage at municipal sewage treatment plant; and (ii) continue to encourage and explore all options for resolving the deficiency with either a private on-site sewage disposal system or through connection to a municipal sewage service. August 18, 2022 Page 29 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.2 Municipal Criteria for Private On-Site Sewage Systems The following procedure should be addressed in a study/report format, on a site-by-site basis, to determine the area requirements for on-site individual lot private subsurface sewage disposal requirements within the overall lot minimum area requirements (i.e., sewage disposal area, house, ancillary uses such as pools, decks, sheds, sufficient space for a replacement system and set-backs). Where deemed necessary by the Municipality, appropriate land use planning approvals may be required to implement the conclusions of the study/report with respect to the provision of private on-site sewage systems. 2.8.2.1 Municipal Criteria for Private On-Site Sewage Systems - Policies a)A complete assessment in accordance with MOE Guideline for Individual On-Site Sewage Systems. b)Determine the site soil conditions using field investigations and laboratory analyses completed by a licensed professional geotechnical engineer: 1.Minimum 1 per lot; 2.Use worst rates not minimum or average rates. c)Complete designs in accordance with the Ontario Building Code and MOE Procedures and Guidelines for Private Sewage Disposal Systems. d)Provide a 100% contingency area based on the system with the largest area requirements. e)Integrate other lot development practices with the sewage system design: 1.Lot creation and/or lot grading should not compete with subsurface hydraulic availability; 2.Stormwater management practices (i.e., ground water recharge); 3.Lawn watering restrictions (i.e., auto sprinklers); 4.Landscaping practices (i.e., lawn aerating, vegetable gardens); and 5.Setbacks within setbacks (sheds over leaching beds, proprietary units near beds). f)es should not be allowed. Grading design should incorporate existing site surface grading especially for rear yards (leaching bed areas). g)Overall lot layout should be controlled by optimum subsurface locations first (i.e., then streets, services, etc.). Certain lot layouts should n h)The lot layout should be coordinated with Item b) to determine overall subsurface hydraulic flow paths. Subsurface activities such as house excavations, street and utility excavations should avoid hydraulic flow paths -on each other. i)The design flow should be based upon the building code value plus an allowance for house design life and demographic potential usage over the design life. The design flow should also allow for 24- and 48-hour peak flows in climatically wet or winter months. These allowances will usually double the value determined from the Ontario Building Code. August 18, 2022 Page 30 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN j)Leaching bed areas including mantles interfacing native cohesive soils should be sized using 2 loads not exceeding 1.5 L/m/average day. k)Certification from a professional that the proposed system will not impact any wells in the area. 2.8.3 Monitoring, Allocation and Phasing of Servicing Central Elgin will ensure that the provision of all municipal services proceed in an economically viable manner, through the appropriate monitoring, allocation and phasing of servicing. 2.8.3.1 Monitoring, Allocation and Phasing of Servicing - Policies a)Central Elgin will monitor the capacity of its sewage treatment and water supply systems, including the capacity of the delivery network. When servicing capacity does not exist for a proposed development, Central Elgin will refuse applications for development until capacity is available. Draft approved plans of subdivision may only proceed to registration if sufficient servicing capacity continues to exist. Central Elgin will implement a Master Servicing Plan to identify trigger points for initiating procedures to increase capacity of its sewage plants. b)The following considerations regarding the timing of development in Urban Settlement Areas shall be considered: 1.There is a logical extension of municipal services that avoids, where possible, large undeveloped tracts of land between the existing developed area and the proposed development; 2.A compact form and pattern of development is maintained; 3.The provision of all municipal services proceeds in an economically viable manner; 4.First priority is given to reserving servicing capacity for redevelopment, infilling and intensification. c)Draft approval of plans of subdivision shall not proceed unless there is sufficient servicing capacity to service the proposed subdivision. Where draft plan approval lapses, Central Elgin may assign the servicing allocation to other developments or areas of Central Elgin, or hold the capacity in reserve. d)Central Elgin may insert a clause in the conditions of development approval that reflect the policies of this Section. August 18, 2022 Page 31 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.4 Stormwater Management In urban areas, impermeable surfaces such as building rooftops and parking lots reduce the ability of the land to absorb rainfall and increase the rate at which water runs off the land. This increase in stormwater can cause flooding of adjacent areas, and erosion to downstream watercourses. Contaminants such as oil, grease, metals and pesticides tend to build up on surfaces in urbanized areas and are picked up by stormwater during rainfalls. These contaminates can impact the quality of surface water and the health of the natural environment. Stormwater management facilities are constructed to manage stormwater quality and quantity, at appropriate levels, as defined in consultation with the appropriate agencies. Central Elgin recognizes that treated stormwater has value in the sustenance of natural heritage features and can contribute to the natural heritage systems approach to land use planning. Further, proper stormwater management can assist in minimizing erosion and changes in water balance when we experience extreme weather events and increased climate variability. In this regard, Central Elgin requires that natural vegetative features be integrated in new facilities and encourages the naturalization of existing stormwater management facilities. While naturalization of stormwater features can provide better integration of those facilities within the community, Central Elgin recognizes stormwater management as a necessary component of a wastewater treatment system. Central Elgin will apply best management practices in dealing with stormwater management which will preferably be determined through sub-watershed studies and stormwater management plans. 2.8.4.1 Stormwater Management - Policies a)It is the preference of Central Elgin that all stormwater related to new developments will be managed by regional facilities, where feasible. No new development will have a negative impact on the drainage characteristics of adjacent lands. Specific Stormwater Management Policies are contained in Subsection 3.3.2. b)New development should minimize the amount of impervious surfaces and maximize the extent and function of vegetated and pervious surfaces to assist with stormwater management. c)Central Elgin will encourage the implementation of environmentally sustainable approaches to development including Low Impact Development (LID) and/or Leadership in Energy and Environment Design (LEED). d)Stormwater management facilities are subject to the policies of Section 3.0 of this Plan, and in that regard no Provincially Significant Wetland shall be used as, or in association with, a stormwater management facility. e)Further to policy 2.8.4.1, while Central Elgin encourages the naturalization and integration of stormwater management facilities in land use planning applications, they are recognized as a component of a wastewater treatment system and not a natural heritage feature. August 18, 2022 Page 32 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.5 Transportation There is a strong relationship between land use, density, mix of uses and transportation. The transportation network plays an important role in determining the quality of life within a community through the level of service and accessibility to employment, recreational, social and retail shopping opportunities. The Municipality recognizes the importance of a strong multimodal transportation system and will look at opportunities to improve connectivity within the existing or planned transportation systems within Central Elgin, and across jurisdictional boundaries, where possible. Where planned transportation corridors exist, the Municipality will not permit development that could negatively impact the use of that corridor for the purpose for which it was identified. 2.8.5.1 Road Network Central Elgin is served by an extensive network of Provincial Highways, County Roads, and Local Roads. These roads provide linkages within Central Elgin, to other parts of Ontario, Canada and the United States. Highway 3 is currently the only road under the jurisdiction of the Province. Central Elgin is responsible for maintaining all local roads and those roads under the County Road System as indicated on the various Land Use Schedules. 2.8.5.1.1 Road Network - Policies a)Provision will be made to plan and protect road corridors for the future urban and rural road system in Central Elgin. b)The efficiency of the transportation system should be maximized by coordinating transportation planning initiatives, activities and connectivity with other levels of government and agencies. c)All transportation services will be planned and constructed in a manner that support the policies of this Plan and may be required to be approved in accordance with the Environmental Assessment Act. d)The preservation and reuse of abandoned transportation corridors for purposes that maintain the corridor's linear characteristics will be encouraged, whenever appropriate and feasible. e)The automobile will continue to be the predominant mode of transportation within Central Elgin due to the largely rural character of the majority of its land area. Notwithstanding this, compact building form and land use patterns, including increased density and a mix of uses will be promoted in the Urban Settlements Areas to encourage alternative modes of transportation, including active transportation. f)Transportation facilities will generally be planned and developed to comply with the following general road classification and function and design requirements: 1.Provincial Highways -serve interregional and regional travel; August 18, 2022 Page 33 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN -access, use and other permits may be required for proposed development located adjacent to a provincial highway, and are subject to Ministry of Transportation approval. 2.County Roads -the County of Elgin has developed a classification system for its road network comprising five classes of roads including major and minor arterials, collectors, local roads and suburban links; -detailed policies and guidelines for the County road network are found in the County Roads Master Plan, as may be updated from time to time. 3.Local Roads The classification system of Local Roads shall comprise three classes of roads as follows: Urban Collector Roads -serve local travel; -connect collector and local roads to arterial roads and County Roads; -minor access controls; -right-of-way widths of 20.0 metres minimum; -may contain on-street parking on one or two sides. Rural Collector Roads -serve local travel; -connect collector and local roads to arterial roads and County Roads; -minor access controls; -right-of-way widths of 20.0 metres minimum; -may contain on-street parking on one or two sides. Local Roads -serve residential and/or employment areas; -connect individual properties to collector roads, arterial roads and County Roads; -minor access controls; -right-of-way widths of 20.0 metres minimum; -provision for on-street parking on one or two sides. g)Roads will be designed in accordance with specifications and standards of the Municipality, as may be updated from time to time. h)Other specific road requirements will be in accordance with the standards of the Municipality, as may be updated from time to time. 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18 2022 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.5.1.2 Road Widening Roads identified for planned widening are shown on the Road Classification and Widening Schedules to this Plan. However, it is recognized that there are substandard rights-of-way throughout the municipality. At the time of a land use planning application, the Municipality may require lands for future widening where a widening has not been identified in a Schedule to this Plan. Road widening is subject to the following policies: a)Road widening will generally be taken equally from the centre-line of the roadway. Developers may be required as a condition of development and/or redevelopment approval to provide land to Central Elgin for road widening based on the following: 1.Land will be conveyed at no expense to Central Elgin for road widening as a result of new development requiring a plan of subdivision, condominium, consent or site plan approval; changes in use that generate significant traffic volumes; or additions that substantially increase the size or usability of buildings or structures. Land may be reserved for future purchase by Central Elgin as a result of additions that do not substantially increase the size or usability of buildings or structures; 2.Unequal widening may be required where topographic features, public lands, historic buildings or other cultural heritage resources, significant environmental concerns, or other unique conditions necessitate taking a greater widening or the total widening on one side of the existing municipal road right-of-way. 2.8.5.2 Movement of Goods Major sectors of Central Elgin's economy are dependent on the efficient movement of goods. To maintain an efficient movement of goods within and through Central Elgin, it is imperative that conflicts between truck traffic, the railways, commuter/local traffic and incompatible development are minimized. 2.8.5.2.1 Movement of Goods - Policies a)The safe and efficient movement of goods in and through Central Elgin will be facilitated. b)Central Elgin will work with other levels of government, non-government agencies and the private sector to minimize the risks and facilitate the safe and efficient movement of goods into and through Central Elgin. c)Trucks routes may be established by the County through the passing of by-laws and will utilize Provincial Highways, arterial roads, non-residential collector roads and suburban links, thereby avoiding residential neighbourhoods and areas. d)Business activities that require heavy truck traffic will be encouraged to locate in close proximity or adjacent to Provincial Highways interchanges, County Roads and arterial roads in appropriately designated areas. e)Central Elgin will work with local businesses to ensure the provision of truck routes which meet their needs while having regard for the need to protect residential neighbourhoods from August 18, 2022 Page 35 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN truck noise, pollution and hazards. Truck routes using local roads through residential neighbourhoods will be discouraged. f)Central Elgin will direct the location of facilities and/or industries that generate and/or process hazardous waste to areas outside of the Settlement Areas. 2.8.5.3 Transit Network While there is no existing comprehensive public transit system in Central Elgin, Central Elgin supports the notion of future public transit opportunities. 2.8.5.3.1 Transit Network - Policies a)Central Elgin will consider future opportunities for public transit connections to major community destinations, including commercial shopping areas, places of employment, institutions, and public service and recreational areas. b)The Municipality will promote land use patterns, densities, and mixes of uses that support the future use of transit. c)Where cross-jurisdictional opportunities exist, the Municipality will endeavour to integrate its transit network with other jurisdictions to facilitate a cost-effective and efficient multimodal transportation system. 2.8.5.4 Active Transportation This Plan recognizes that active transportation trails and paths, in addition to the planning of public streets, contribute to healthy communities and supports sustainable, equitable, modes of travel. Central Elgin encourages the development and enhancement of pedestrian and shared use of non-motorized trails and bicycle routes, and the creation of pedestrian-friendly streetscapes. 2.8.5.4.1 Active Transportation - Policies a)Central Elgin will work towards providing safe bicycle and pedestrian paths, both separated from the roadway, on existing and proposed roads, on abandoned rail corridors, on utility corridors, and within parks and open spaces, as appropriate and in accordance with Subsection 2.5 and 3.1. b)When considering development applications, the quality and connectiveness of the streetscape as an important link to the active transportation network will ensure that they are safe spaces that meet the needs of pedestrians. c)Central Elgin will consider adapting roads to provide safer travel for bicycles and pedestrians, where feasible and appropriate. August 18, 2022 Page 36 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.5.5 Rail Corridors Central Elgin supports the continuation of a viable, safe and efficient railway network within the Municipality and the protection of the railway corridors for future generations. This includes the London & Port Stanley railway, which continues to operate as tourist train between Port Stanley and St. Thomas. 2.8.5.5.1 Rail Corridors - Policies a)The location of the existing railway corridors are clearly delineated on the Land Use Schedules to the Official Plan. b)Development adjacent to a railway right-of-way will be carefully controlled to eliminate land use conflicts and ensure the safe and continued operation of the railway. Development proposals shall incorporate safety measures such as fencing and berms and comply with the Land Use Compatibility policies as set out in Subsection 3.9 to this Plan. c)Central Elgin supports and encourages economic development opportunities associated with the rail network system, including any potential future inter-modal facilities. d)Central Elgin will examine opportunities for the reuse of any abandoned rail corridors for potential re-use in rail operations, or for trail systems and/or potential servicing corridors. 2.8.5.6 Port Stanley Harbour The Port Stanley Harbour area covers 85 hectares of land in the Community of Port Stanley, as identified through the secondary planning process. The area includes the existing East and West Harbour lands, the Main Street/Bridge Street (south side) area of the downtown, the Hillside residential area to the east, the Carlow to William residential are to the west and portions of the Kettle Creek. Central Elgin recognizes that: the working waterfront activity and character of the harbour are beneficial to the community, provided that environmental standards and accepted practices are observed; in many respects it is the built form of the harbour that helps to define the history and purpose of the Port; public access to a working harbour, where feasible, is a potential tourist draw; and it is important to integrate the harbour with the adjacent village downtown, beaches, and residential areas. The preferred development concept within the Port Stanley Harbour Secondary Plan area is a range of integrated mixed-use, hotel/conference centre, and harbour community facility uses into the adjacent open space beaches, Main Street commercial uses and fisheries, and peripheral low- density residential uses. August 18, 2022 Page 37 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.8.5.6.1 Port Stanley Harbour - Policies a) Central Elgin supports the long-term viability of the Port Stanley Harbour for commercial fishing, water oriented commercial uses, recreational boating, and uses serving the tourism industry and the travelling public. b) Central Elgin supports retaining Port Stanley as a public harbour and to provide depths suitable for commercial fishing and recreational boating while complying with all provincial and federal legislation and regulations. c) To support the financial viability of maintaining the harbour and public access to the harbour lands, Central Elgin will implement policy direction as noted in Subsection 4.7.6.4 of this Plan. 2.8.5.7 St. Thomas Municipal Airport The City of St. Thomas acquired ownership of the airport in 1972 from the federal Ministry of Transport. Central Elgin has consistently recognized through its policies the regional significance of the St. Thomas Municipal Airport and the role it can play in attracting and serving industrial and commercial development. The airport is considered an integral component of the overall transportation system serving the communities of Central Elgin and St. Thomas, as well as the greater Elgin County area. Central Elgin Council has established that it supports the continued efforts to maintain and improve facilities at the airport. The St. Thomas Municipal Airport Master Plan includes a long-term development concept in order to account for development potential that may occur beyond the current planning horizon. 2.8.5.7.1 St. Thomas Municipal Airport - Policies a)Central Elgin will continue to work with the City of St. Thomas and the County of Elgin regarding issues related to the airport. b)Detailed land use policies for the St. Thomas Municipal Airport lands are contained in Section 4.4.2 of this Plan. 2.8.6 Telecommunications and Utilities Central Elgin recognizes the important role that communication and telecommunication infrastructure, such as broadband, plays in supporting economic growth in the Municipality. The location of communication and transmission infrastructure can have a significant impact on the Natural Heritage System as well as the built environment. It is important that these facilities be designed and located to minimize negative impacts wherever possible. 2.8.6.1 Telecommunication and Utilities - Policies a)Central Elgin will protect and enhance existing communication and transmission corridors and networks through planning activities and processes. b)Public and private utilities will be permitted in all land use designations and will be installed, where possible, within a public road allowance or within appropriate easements. August 18, 2022 Page 38 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN c)Central Elgin will support the service providers and business community in the establishment of a modern telecommunications network, that includes rural broadband. d)Central Elgin will promote and encourage the shared and multiple use of telecommunications towers and corridors for utility uses. Central Elgin will also support the use of corridors for transportation, trail, recreational and natural heritage systems uses where appropriate and feasible. e)Central Elgin will ensure that adequate utility networks will be established to serve the anticipated development and that these networks can be phased in a manner that is cost- effective and efficient. f)Central Elgin will ensure that all large, above-ground utility infrastructure is located and designed to be compatible with surrounding land uses and the environment. g)Central Elgin will support the coordinated planning and installation of utilities in initial common trenches, wherever possible, to avoid unnecessary over-digging and disruption of municipal rights-of-ways. h)Central Elgin will plan for telecommunications and utilities in all stages of planning for growth and proposed development. 2.8.7 Waste Management Certain municipal resources are required to manage the solid waste generated by residents and local businesses. Reducing the volume of solid waste through a diversion program and user fee system will help to ensure sustainability. 2.8.7.1 Waste Management - Policies a)Waste management will include waste diversion (composting and recycling), waste disposal and waste as a potential resource. Central Elgin recognizes and supports the Provincial initiative of reducing waste through a diversion action plan, and may initiate its own diversion plan. b)Central Elgin shall cooperate with the Province and area municipalities to achieve an effective long-term solution to waste management including promoting waste diversion strategies as well as other alternative waste management techniques. c)Central Elgin will consider the impacts of development proposals on the waste management system, including potential financial obligations to the municipality. 2.8.8 Financial Management, Capital and Public Works Funding for municipal operations and capital improvement comes from the local tax base assessment base, development charges and user fees, and from Provincial and Federal funding. With limited financial resources available to all levels of government, Central Elgin will ensure that the day-to-day operations continue to be conducted in a fiscally responsible manner and to ensure that the existing tax base does not bear the cost of accommodating new development. Council will prepare annually and adopt without amendment to this Plan, a five-year capital works August 18, 2022 Page 39 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN program in accordance with the policies of this Plan, which will consider changing condition of supply and demand for services, and changes in technology and economics. In making land use planning decisions, Council shall have regard to 5-year capital budgets, Detailed Asset Management Plans and the impacts of a changing climate. 2.8.8.1 Financial, Capital and Public Works Policies a)Public infrastructure, buildings, structures, easements or rights-of-ways may be considered within any designated area, subject to addressing appropriate buffering and screening from adjacent land uses. b)The co-ordination of services will continue to provide efficient and cost-effective municipal services. c)Collaboration with other service providers will continue in order to provide for cost savings in service delivery. d)Investments will be made in new technologies that result in reductions in capital and/or operating costs. e)Where possible, new municipal facilities will be multi-purpose so that their usage can be maximized. f)Where possible, Central Elgin will use financial mechanisms available to it under any legislative authority, including the Municipal Act, Development Charges Act, Planning Act and any other applicable legislation. g)Central Elgin may recover all growth-related capital costs through development charges in accordance with Provincial legislation. Central Elgin will use development charges by-laws that apply to Central Elgin as a whole and/or that apply to specific geographic areas within Central Elgin. h)In assessing land use planning proposals, Central Elgin will consider the financial viability of the proposal to the municipality over the life cycle of the use and any impacts that it may have on approved asset management plans and the service delivery needs of the tax base. August 18, 2022 Page 40 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.9 ENERGY The Municipality is committed to the wise and efficient use of energy, and the development of an energy supply to accommodate its current and projected needs. Renewable energy systems and alternative energy systems will be promoted in addition to more traditional electricity generation facilities, transmission, and distribution systems. Energy conservation and promotion of a reduction in energy demand and consumption within the built environment will also assist in the provision of an efficient and resilient energy system. Goals To explore and promote the use of energy conservation techniques and methods. To explore and promote the use of renewable energy generation sources. 2.9.1 Energy - Policies a)Central Elgin will explore and promote the use of energy conservation techniques and methods. b)Central Elgin will explore and promote the use of renewable energy generation sources. c)Central Elgin will promote innovative subdivision and site plan designs that minimize energy consumption through road design and lot layouts which maximize alternative and renewable energy sources and encourage individuals to make use of non-automotive modes of transportation for short trips and/or recreation and leisure activities. d)Central Elgin will promote building styles, designs and construction techniques which conserve energy and include high-efficiency heating/cooling and lighting systems, fixtures and appliances. e)Central Elgin will promote the landscaping and siting of buildings to provide wind shelters and maximum exposure to sunlight. f)Central Elgin will use any energy conservation grants, loans and audit services to retrofit or renovate older buildings and structures within Central Elgin to incorporate energy saving mechanical, electrical and lighting systems. g)Central Elgin will encourage developers who choose to incorporate LEED building design and LEED-ND and Low Impact Development approaches to subdivision and site plan design. August 18, 2022 Page 41 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.10 LONG-TERM ECONOMIC PROSPERITY This Section of the Plan provides broad direction on how the Municipality intends to support economic development and community investment-readiness while ensuring that it is promoting well-designed places where people want to live, work, and play. Specific economic development policies relating to employment areas, agriculture, natural resources, retail and services are contained throughout the Plan. Goals To direct intensive employment uses to designated Employment Areas. To direct commercial, retail and office uses to Urban Settlement Areas and Rural Settlement Areas. Support and enhance the viability of the agricultural system by maintaining and improving the agri-food network. Support a diverse range and mix of housing options, employment, amenity, arts and culture opportunities to attract and retain a talented labour force. Prepare asset management plans that promote the long-term economic prosperity and climate resiliency. To work with the County of Elgin to achieve a sustainable, healthy and prosperous economic future for Central Elgin. To utilize the Community Improvement provisions of the Planning Act, when feasible to proactively stimulate community improvement, rehabilitation and revitalization. Promote opportunities for sustainable tourism development throughout the Municipality. 2.10.1 Locations of Economic Activity Non-Agricultural-related economic activities will be directed to the designated Employment Areas, Urban Settlement Areas and Rural Settlement Areas, where the long-term availability of land, resources, infrastructure and public service facilities are planned for or exist. 2.10.1.1 Locations of Economic Activity - Policies a)Intensive employment uses will be directed to the Employment Areas designated in this Plan. The Municipality will commit to the long-term protection of these areas and the infrastructure needs to attract employment uses. b)Commercial, retail and office employment uses will be encouraged in the Urban Development Areas and Rural Settlement Areas. c)Commercial uses which support agricultural activities may be permitted in Agricultural Areas where proximity to an agricultural operation is required, and as supported by the Agricultural policies of this Plan. August 18, 2022 Page 42 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN d)Tourism uses will be encouraged close to areas of natural and recreational amenity, areas of natural heritage appreciation, lakefront areas, and specifically in the Communities of Port Stanley and Sparta, where appropriate. e)Central Elgin supports the use of Community Improvement Plans to proactively stimulate community improvement, rehabilitation and revitalization of areas in need of improvement. 2.10.2 Community Improvement The Community Improvement provisions of the Planning Act give Central Elgin a range of tools to proactively stimulate community improvement, rehabilitation and revitalization. In designated Community Improvement Project Areas, the preparation of Community Improvement Plans will provide Central Elgin with various powers to promote community improvement. This includes the authority to offer incentives to stimulate or leverage private and/or public sector investment. There are existing Community Improvement Areas established for the former Villages of Port Stanley and Belmont, and the former Hamlets of Union and Sparta, as shown on the Schedules found in Section 4. Additional Community Improvement Areas may be designated provided the area meets the conditions set out in Section 2.10.2.1 e) of this Plan. 2.10.2.1 Community Improvement - Policies Community improvement will be accomplished through: a)Ongoing maintenance, rehabilitation, redevelopment and upgrading of areas characterized by deficient/obsolete/deteriorated buildings, land use conflicts, deficient municipal hard services, or economic instability. b)Establishment of programs to encourage private sector redevelopment and rehabilitation that addresses identified economic development, land development, environmental, housing, and/or social development issues/needs. c)Designation by by-law of Community Improvement Project Areas, the boundaries of which may be the entire Municipality, or any part of Central Elgin. d)Preparation, adoption and implementation of Community Improvement Plans, pursuant to the Planning Act. e)The designation of Community Improvement Project Areas will be based on one or more of the following conditions being present: 1.Buildings, building facades, and/or property, including buildings, structures and lands of heritage and/or architectural significance, in need of preservation, restoration, repair, rehabilitation, or redevelopment; 2.Brownfield or derelict properties in need of remediation and redevelopment; 3.Non-conforming, conflicting, encroaching or incompatible land uses or activities; 4.Deficiencies in physical infrastructure including, but not limited to, the sanitary sewer system, storm sewer system, and/or water main system, roads, parking facilities, sidewalks, curbs, streetscapes, and/or street lighting; August 18, 2022 Page 43 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 5.Poor road access and/or traffic circulation; 6.Deficiencies in community and social services including, but not limited to, public open space, municipal parks, indoor/outdoor recreational facilities, and public social facilities; 7.Inadequate mix of housing types; 8.Known or perceived environmental contamination; 9.Poor overall visual quality, including but not limited to, streetscapes and urban design; 10.High commercial vacancy rates; 11.Shortage of land to accommodate widening of existing rights-of-way, building expansion, parking and/or loading facilities; 12.Other barriers to the repair, rehabilitation or redevelopment of underutilized land and/or buildings; and 13.Any other environmental, social or community economic development reasons. f)Community Improvement Plans will be prepared and adopted to: 1.Encourage the renovation, repair, rehabilitation, remediation, redevelopment or other improvement of lands and/or buildings; 2.Encourage residential and other types of infill and intensification; 3.Upgrade and improve municipal services and public utilities such as sanitary sewers, water mains, roads and sidewalks, public open spaces and parks; 4.Encourage the preservation, restoration, adaptive reuse and improvement of historical or architectural significant buildings; 5.Encourage the construction of a range of housing types and the construction of affordable housing; 6.Improve traffic circulation within the Community Improvement Project Areas; 7.Encourage off-street parking and provide municipal parking facilities where feasible and appropriate; 8.Promote the ongoing viability and revitalization of the downtowns and main streets in the Urban Areas and Rural Settlement Areas as the focus of pedestrian-oriented retail, civic, cultural, entertainment and government uses; 9.Promote sustainable development and energy efficiency; 10.Improve environmental conditions; 11.Improve social conditions; 12.Promote cultural development; 13.Facilitate and promote community economic development; and 14.Improve community quality, safety and stability. 15.To promote the establishment, expansion, and rehabilitation of tourism and tourist destination-oriented uses within existing buildings. August 18, 2022 Page 44 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 16.To encourage the establishment, expansion, and rehabilitation of agriculture-related and secondary uses within existing buildings in the agricultural area. g)Priority for the designation of Community Improvement Project Areas and the preparation and adoption of Community Improvement Plans will be given to those areas where: 1.The greatest number of conditions, as established in Subsection 2.10.2.1 e), are present; and/or 2.One or more of the conditions, as established in Subsection 2.10.2.1 e), are particularly acute; and/or 3.One or more of the conditions, as established in Subsection 2.10.2.1 e), exist across Central Elgin. h)During the preparation of a Community Improvement Plan and any subsequent amendments, the public will be informed and public input will be obtained in keeping with the policies contained in this Plan for notification and public meetings. i)In order to implement Community Improvement Plans within designated Community Improvement Project Areas, Central Elgin may undertake a range of actions: 1.The municipal acquisition of land and/or buildings within Community Improvement Project Areas, and the subsequent: -clearance, grading, or environmental remediation of these properties; -repair, rehabilitation, construction or improvement of these properties; -sale, lease, or other disposition of these properties to any person or governmental authority; -other preparation of land or buildings for community improvements; 2. Provision of public funds such as grants, loans and other financial instruments; 3. Application for financial assistance from senior level government programs; 4. Participation in any senior level government programs that provide assistance to private landowners for the purposes of community improvement; 5. Provision of information on municipal initiatives, financial assistance programs, and other government assistance programs; 6. Support of heritage conservation through the Ontario Heritage Act and the Heritage Advisory Committee; 7. Supporting the efforts of the Chambers of Commerce and Business Improvement Associations to revitalize the downtowns and main streets in the Urban Settlement Areas and Rural Settlement Areas, through the implementation of various programs; and 8. Encouraging off-street parking and providing municipal parking facilities where feasible and appropriate. August 18, 2022 Page 45 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.10.3 Community Design The policies of this Section relate to the built form and physical design of settlement areas. They go beyond just the visual and aesthetic character of individual buildings but recognize design as an important component of municipal planning. Well designed public and private spaces help create attractive and livable communities that contribute to quality of life, environmental viability, and economic vitality. Further, as intensification becomes more prominent in the Municipality, there is greater importance on design in creating attractive, safe, sustainable and socially active places alth, happiness, well-being and sense of belonging. Excellence in community design will be promoted through the review of new development applications in Central Elgin, including plans of subdivision and condominium, consents, infill development proposals, site plans and through community improvement, to achieve complete communities. 2.10.3.1 Community Design - Policies a)The Municipality will require high quality urban design in the review of all private and public development applications through the implementation of the policies of this Plan and urban design guidelines and standards that are approved by Council. b)Detailed standll be contained in, and implemented through, supporting documents and processes. These include, but are not limited to, municipal-wide or area-specific urban design guidelines, community or secondary plans, zoning by-laws, the sign by-law, subdivision and site-plan control. c)Development proponents may be required to prepare and implement an urban design brief to the satisfaction of the Municipality, prepared by a qualified person, that demonstrates how the proposed development meets the policies of this Plan and addresses the relevant design guidelines and standards. d)Through the review of development applications, Central Elgin: 1.Will encourage new development to create visually distinct and identifiable places, structures and spaces that contribute to a strong sense of place and community pride, while recognizing the character of the area; 2.Will promote efficient and cost-effective development patterns that minimize land consumption, are transit supportive, and create pedestrian-friendly streets; 3.Will promote walkable neighbourhoods with interesting streetscapes, focal points and destinations; 4.Will encourage a mix of land uses, including a variety of housing types, park spaces, schools, shopping areas and employment opportunities in community design; 5.Will promote the improvement of the physical character, appearance and safety of streetscapes, civic spaces, and parks with an emphasis on pedestrians and cyclists through universal principles of Crime Prevention Through Environmental Design; August 18, 2022 Page 46 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 6.Will encourage the conservation and incorporation of natural and cultural heritage resources; 7.Will encourage design that considers, and wherever possible continues, the existing and traditional street patterns and neighbourhood structure. Such aspects include, but are not limited to, issues related to residential street-scaping, landscaping, setbacks, signage, garage placement, and architectural treatment. 8.Will have consideration for building design, massing, and scale that respects and reinforces the human scale and creates attractive and vibrant streetscapes. 9.Will have consideration for shadowing impacts on adjacent lands and/or impacts to existing views and vistas. 10.Will encourage retention and adaptive re-use of existing buildings of cultural heritage value or interest. e)The Municipality will encourage new sites to be designed, existing sites to be redeveloped, and the public realm and community infrastructure to be planned to be barrier-free and universally accessible by all citizens. f)Measures will be taken to ensure that the permitted uses address compatibility with adjacent land uses. Adequate separation buffering or screening will be provided between any uses where land use conflicts might be expected. The provision of grass strips and appropriate planting of trees, shrubs, or berms is preferred to fence screening when buffering between public and private spaces. The Municipality may consider other means to address land use compatibility, as appropriate. Modifications to building orientation may also represent appropriate buffering measures. g)Central Elgin will encourage site and building design that compliments and enhances the surrounding neighbourhood character and context through various means, such as, massing, ŅğĲğķĻ ķĻƭźŭƓͲ ğƓķ ƌğƓķƭĭğƦźƓŭ͵ ŷĻ ķĻƭźŭƓ ƚŅ ƭźƷĻƭ ğƓķ ĬǒźƌķźƓŭs shall also minimize adverse impacts to human comfort and surrounding properties through a variety of design strategies and performance standards. h)Streetscaping that reflects the intended character of the Settlement Area will be encouraged. i)A high quality of architecture and site design that complements and enhances the surrounding neighbourhood character and context will be encouraged. Building design shall contribute toward and attractive and coordinated streetscape, while allowing an opportunity for architectural innovation and expression. j)A high quality of park and open space design will be strongly encouraged. The land for parkland dedication will be carefully selected to facilitate their use as a central focal point for new or existing neighbourhoods. k)Public art in Central Elgin will generally be encouraged to incorporate themes supporting and promoting local history, civic pride, businesses and technology. l)Central Elgin may undertake the preparation of urban design guidelines to achieve the policies of this Section for all or parts of the Central Elgin, particularly Settlement Areas. August 18, 2022 Page 47 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN m)Central Elgin will encourage developers who choose to incorporate LEED-ND and Low Impact Development approaches to community design. 2.10.4 Economic Development The lead role for economic development is handled by the County of Elgin. The County Economic Development and Tourism Department was established to promote economic growth in the region through attraction, retention and support of new business development. The mandate of the department is to work in partnership with the lower tier communities as well as business, industry and other levels of government to advance the County's economic interests and to seek out strategic opportunities to enhance economic development within the County of Elgin. An Economic Development and Tourism Strategy has been prepared by the County of Elgin, which sets out 3 high level goals. It is intended that the Official Plan will align with the goals and objectives of the Strategy as it is updated by the County. The three current goals are as follows: 1. Re/Engage Engage local businesses, support services, and municipalities by listening and learning about their needs and working with them to become the place where people want to live, work and play. 2. Re/Imagine Reimagine how we spend our time and resources to better support local entrepreneurs and to foster an environment of prosperity and opportunity for the County of Elgin, its residents and businesses. 3. Re/Build Create a new vision and experience for economic development and investment in Elgin. In promoting a strong economic future for Central Elgin, Council recognizes that well designed public and private spaces help create attractive and livable communities that contribute to quality of life, environmental sustainability and economic vitality through the attraction and retention of a talented and skilled labour force. 2.10.4.1 Economic Development - Policies Central Elgin shall collaborate with the County of Elgin to identify action plans to achieve a sustainable, healthy and prosperous economic future for Central Elgin. August 18, 2022 Page 48 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.11 COORDINATION OF PLANNING ACTIVITIES Central Elgin recognizes the need for and importance of cross-jurisdictional coordination of planning activities to ensure a coordinated, integrated and comprehensive approach is used when dealing with planning matters that transcend political and/or jurisdictional boundaries. Goals To work with the Province; County of Elgin; City of St. Thomas and other adjacent municipalities; the Kettle Creek Conservation Area Conservation Authority and the Catfish Creek Conservation Authority; the School Boards; First Nations and Indigenous communities; and other agencies when dealing with planning matters that transcend political and/or jurisdictional boundaries. 2.11.1 Coordination of Planning Activities - Policies a)To ensure a coordinated, integrated and comprehensive approach is used when dealing with planning matters that transcend political and/or jurisdictional boundaries, including: 1.Managing and/or promoting growth and development that is integrated with infrastructure planning; 2.Economic development strategies to improve the vitality and sustainability of the Municipality; 3.Managing natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources; 4.Managing infrastructure, multimodal transportation systems, public service facilities and waste management systems; 5.Managing ecosystem, shoreline and watershed related issues; 6.Managing natural and human-made hazards; 7.Calculating population, housing and employment needs based on regional market areas; and 8.Addressing housing needs in accordance with Housing and Homelessness Plans prepared by the City of St. Thomas Service Manager. b)Central Elgin shall engage with Indigenous communities and coordinate on land use planning matters, where appropriate or provided for in this Plan. c)Where opportunities exist, Central Elgin may coordinate emergency management and other economic, environmental and social planning considerations to support efficient and resilient communities. August 18, 2022 Page 49 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.12 ACCESSIBILITY In accordance with the Ontarians with Disabilities Act, the Councils for the County of Elgin and Central Elgin formed a joint accessibility advisory committee, known as the Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC). The Committee is comprised of five persons representing all geographic areas of the County of Elgin with the majority of membership being persons with disabilities. Goals To improve opportunities for persons with disabilities, and older persons, and to provide for their involvement in the identification, removal and prevention of barriers to their full participation in the life of Central Elgin. 2.12.1 Accessibility - Policies a)The Joint Accessibility Advisory Committee will prepare an annual Municipal Accessibility Plan every year covering the identification, removal and prevention of barriers to persons with disabilities, and older persons, in by-laws and policies, programs, practices and services. b)Central Elgin will seek the advice of the Joint Accessibility Advisory Committee on the accessibility of all existing and new municipal facilities, and if appropriate, on the accessibility of development proposed in Site Plan Approval applications involving a provider of goods and services. August 18, 2022 Page 50 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.13 COMPLETE AND HEALTHY COMMUNITIES Land use decisions and the way communities are designed have impacts on the lives of the people who live and work in the communities. The physical form of a community impacts its vitality, define its character and shapes its ability to attract business and residents. It also affects the overall physical and mental health of the people who live there. The physical form and development patterns of a community have significant impact on air pollutants and greenhouse gases, water quality, levels of physical activity, social cohesion and the safety of motorists, pedestrians and cyclists. A complete community meets the daily needs of people throughout their lifetime by providing convenient access to an appropriate mix of jobs, local services, a full range of housing options, and access to community infrastructure like affordable housing, schools, recreation and open space areas. They are designed to promote transit-supportive infrastructure and be safe and walkable communities. Goals To encourage an appropriate mix of land uses that have minimal impact on health, the environment and the overall quality of life in Central Elgin. To protect and preserve the natural environment and greenspace including public spaces to encourage social interaction. To encourage the use of non-traditional energy systems, the conservation of energy and protection of air quality. To encourage compact neighbourhoods that increase density and reduce automobile dependency. To provide infrastructure and a built environment that supports transit and active transportation including safe walking and cycling. To provide recreational opportunities and community infrastructure for all. To encourage shade protection at all public and private outdoor venues. 2.13.1Complete and Healthy Communities Policies a)Council will ensure that proposed development is compatible with neighbouring uses from a community and environmental health perspective including industrial and commercial emissions, nuisance noise and odour impacts through implementation of the Land Use Compatibility policies located in Section 3.9 to this Plan. b)Design standards that require the use of natural and/or naturalized landscapes in new developments to improve air quality throughout the community shall be encouraged. c)The Municipality shall encourage, through the land use and transportation planning process, the provision of public access to a range of outdoor settings, including parklands, open spaces and trails to support community health. August 18, 2022 Page 51 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN d)Council recognizes the importance of the existing tree-cover throughout the Municipality for community and environmental health, and as a means to assist in mitigating the impacts of a changing climate. To psupport the growth of new trees and expanding the tree canopy in the community, Council will continue to ee By-law and may consider the creation of a Municipal Tree By-law and Urban Forestry Plan to further protect these natural resources. e)Council shall encourage compact urban forms that incorporate a mix of land uses and promote active transportation, and trip reduction as a means of reducing current dependence on non-renewable resources and improving air quality. f)Council shall promote the integration of land use planning, growth management, transit- supportive development, intensification and infrastructure planning to achieve cost-effective development patterns, optimization of transit investments, and standards to minimize land consumption, servicing costs and reduce greenhouse gas emissions. g)Council shall encourage sustainable green building and development approaches based on best practice criteria such as LEED standards. h)Design standards shall be encouraged that reduce auto dependency in the community and provide for the needs of pedestrians and cyclists with the necessary infrastructure to make them safe and convenient through the creation of a network of connected walkways, sidewalks and trails throughout the community. i)Barrier-free, aesthetically pleasing pedestrian linkages such as trails, sidewalks and bike lanes between land uses shall be encouraged and maintained as part of the transportation system to encourage and support recreational and utilitarian active transportation. j)Develop developments to integrate sun protection features and landscapes. k)Council shall encourage community/urban agriculture initiatives such as community gardens, edible landscaping and roof top gardens in all land use designations as a means of promoting local food security, social interaction and physical exercise. l)Council shall encourage neighbourhood designs that include meeting spaces and common areas that address the needs of people of all ages and physical abilities. 2.13.2 Community Gardens The Municipality of Central Elgin views community gardening as a valuable community resource that promotes a healthy community and local food security. Community Gardens are a sustainable land use that provides an alternative source of economical food production for urban residents. Participation in community gardening being, encourages positive social interaction and provides a connection to nature and the environment. August 18, 2022 Page 52 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 2.13.2.1 Definition A Community Garden is defined as an area of land used to grow and harvest food crops such as vegetables, berries and fruits and/or non-food, ornamental crops such as plants and flowers by a community group or organization for non-profit purposes. A Community Garden may be tended to communally and/or individually on assigned garden plots. 2.13.2.2 Community Gardens - Policies a) Community Gardens are permitted within all land use designations shown on the Land Use Schedules to this Official Plan, subject to the following exceptions: 1.Community Gardens are not permitted on lands within the Natural Heritage designations where the establishment/location of the Community Garden would require the removal of existing trees or vegetation and/or where its location would have a potential negative effect on adjacent natural heritage features. 2.Community Gardens are not permitted on lands within the Natural Hazard designation where the establishment/location of a Community Garden on or adjacent to steep slopes would pose a risk to human life and/or physical property. b) The Municipality will support Community Gardens by: 1.offering, where appropriate, the use of Municipally-owned lands as new Community Garden sites, such as vacant, underutilized or undeveloped parcels; 2.working with community organizations and stakeholders to help identify/secure/retain suitable sites, within Central Elgin, for the development of Community Gardens with consideration being given to the criteria identified in paragraph (c); 3.partnering with community organizations and stakeholders in the promotion and development of Community Gardens and the preparation of guidelines: for the operation and maintenance of Community Gardens to ensure a safe water supply, suitable soils, adequate parking and that there are no negative impacts on the environment or adjacent lands; and to develop an application process that provides for community consultation. 4.amending the Zoning By-law(s) to permit Community Gardens in all zones subject to the policies of this subsection, 2.13.2.2. c) The following criteria shall be used to assess the location and the suitability of lands for the development of Community Gardens: 1.the location and design of the garden maintains the character of the area; 2.the garden use is compatible with adjacent land uses; 3.a community/neighbourhood consultation process indicates adequate support for the garden; 4.there is access to a water source that is free from pollution, harmful organisms and impurities; August 18, 2022 Page 53 2.0 BUILDING A STRONG, SUSTAINABLE CENTRAL ELGIN 5.there is access to waste removal; 6.soil testing and where warranted a Phase 1 Environmental Site Assessment (ESA) has been conducted on a potential Community Garden site to ensure the soil is free from contaminants and suitable for gardening and the production of food; 7.there is sufficient space and access for pedestrians and automobiles; 8.there is adequate infrastructure/utilities to service the site; and 9.the site and the design and layout of the Community Garden provides barrier free access. d) The Municipality encourages all local agencies, other public bodies (schools), community groups, institutional and not for profit organizations, churches and individuals who participate in the development of Community Gardens to undertake a community consultation process as the means to promote the awareness of community gardening. Where new Community Gardens are being planned, the proponents of the garden shall undertake to pre-consult with the residents, businesses and property owners located within proximity of a proposed new Community Garden site to address any potential concerns or issues and ensure that there is adequate community support for the proposed Community Garden. e) The development of Community Gardens, as the main use, on vacant privately owned lands within any Residential, Commercial or Industrial designations, as shown on the Land Use Schedules to this Official Plan, may be permitted, subject to the approval of a zoning by-law amendment or a temporary use by-law pursuant to sections 34 and 39, respectively, of the Planning Act, RSO 1990, as amended. All applications for an amendment to the Zoning By-law shall be subject to the policies of this subsection, 2.13.2.2. August 18, 2022 Page 54 3.0 ENVIRONMENT 3.0 ENVIRONMENT This section provides policies related to the natural environment and the protection of those resources and their linkages, including water resource protection. It also contains policies designed to protect public health and safety from natural hazards and human-made hazards, along with policies related to air quality, climate change, and waste management. The policies are designed to improve the sustainability and long-term health of Central Elgin's ecosystems by protecting, conserving, or expanding valuable aquatic and terrestrial resources and their biological foundations. Through these policies, the Municipality recognizes that these resources provide public health, recreational, environmental, and economic benefits to Central Elgin, its citizens and assist in preparing for the impacts of a changing climate. 3.1 NATURAL HERITAGE The Municipality of Central Elgin contains diverse natural heritage features and areas that are limited in their extent due largely to historic factors such as clearing and draining of land for agriculture and urban development. To ensure that the remaining natural heritage features and areas of Central Elgin are managed in a sustainable way, the Municipality supports a natural heritage systems approach by which all natural heritage features and areas are considered to be significant. To facilitate a natural heritage systems approach to natural heritage planning, natural heritage features and areas have been integrated into one designation, shown as Natural Heritage on the land use schedules. The integration of natural heritage systems, features and areas together in one system is advantageous because it recognizes relationships or overlaps between the various features. Areas designated as Natural Heritage on the land use schedules may consist of one or any combination of these features, including: Significant Wetlands: as identified by a trained and qualified professional in accordance with the Ontario Wetland Evaluation System and approved by the Ministry of Natural Resources; Significant Woodlands: as identified by the Municipality in cooperation with the local Conservation Authority; Fish Habitats: as identified by the local conservation authority in cooperation with the Federal Department of Fisheries and Oceans; Habitat of Endangered Species or Threatened Species: as identified by the Ontario Ministry of Natural Resources through delineation, description and reviewing and approving the work of qualified professionals; Areas of Natural and Scientific Interests (ANSI's): as identified by the Ministry of Natural Resources in accordance with the ANSI confirmation process; August 18, 2022 Page 55 Environmental Features Schedule "A2" f o y t i l a p i c i n u M e r t n e C s e m a h T To The Official Plan of ESA The Municipality of ANSI Earth Science Central Elgin ANSI Life Science ENVIRONMENTAL FEATURES Wetland Provincially Significant Wetland Locally Significant Wooded Area Former Waste Site n o d n o L f o y t i C Urban Settlement Area Rural Settlement Area Hamlet Employment Areas NOTE: Modification No. 27 under Section 17(34) of the Planning Act Townshipof Malahide Cityof StT homas Towns hipof Southwold Map Legend Lake Erie Municipal Boundary Railway Watercourses Waterbodies Kilometres Source Data Provided by: Adopted by Council August 18 2022 Sewage Lagoons Ministry of Natural Resources Kettle Creek Conservation Authourity Ministry of the Environment 3.0 ENVIRONMENT Significant Wildlife Habitats: as identified and/or approved by the Municipality using guidelines provided by the Ministry of Natural Resources from time to time; Significant Valleylands: as identified by the Municipality in cooperation with the local Conservation Authority; and Environmentally Sensitive Areas (ESA's): as identified by the local Conservation Authority. Further policies regarding each type of natural heritage feature are found in Subsections 3.1.1.1 to 3.1.1.7 to this plan. Natural heritage features that have been identified by the Ministry of Natural Resources, the conservation authority or the Municipality are s this Plan. Goals To maintain, restore and enhance the long-term ecological integrity and biodiversity of the natural heritage system and its ecological and hydrologic functions that are of provincial, regional and local significance; To protect, maintain and enhance natural heritage corridors and encourage the identification, restoration or improvement of those corridors and linkages between natural heritage features and areas, surface water and groundwater features and their hydrologic functions; To improve the sustainability and long-term health of Central Elgin's ecosystems by protecting and conserving valuable aquatic and terrestrial resources and their biological functions; To protect, maintain and enhance natural heritage features to avoid increased flooding, erosion and sedimentation, and to improve air quality. 3.1.1 Natural Heritage - Policies a)Permitted uses within the Natural Heritage designation include passive open space, walking/biking trails, forest and resource management uses, conservation uses, erosion and flood control, low-intensity public and private recreation uses, existing agricultural uses, and accessory buildings and structures thereto. b)New permitted uses, expansions/enlargements to existing uses, buildings or structures, or site alteration within or adjacent to a Natural Heritage designation that require a Planning Act approval may be permitted only if it can be demonstrated through an Environmental Impact Study (EIS), prepared to the satisfaction of the Municipality in accordance with the policies contained in Section 3.4 of this Plan, that there will be no negative impacts to the natural heritage features and/or their ecological functions. c)Development or activities that create or maintain infrastructure authorized under an environmental assessment process or works subject to the Drainage Act. d)Central Elgin encourages the preservation, restoration and enhancement of the natural heritage system through public and private initiatives including ecological gifts; planting and August 18, 2022 Page 56 3.0 ENVIRONMENT naturalization of municipally owned and private lands; terrestrial and aquatic habitat restorations; and the establishment of linkages between features. e)The Natural Heritage designation shall not imply that such lands that are in private ownership are free and open to the general public or will be purchased by the Municipality. f)To ensure the long-term environmental protection of significant natural features and their stewardship, Council may request through the development approvals process that lands dedicated for public use. These lands are not intended to satisfy the Municipality's requirement for parkland and therefore shall not constitute a parkland dedication to the Municipality of Central Elgin under the Planning Act. g)Notwithstanding that development may be supported through an Issues Scoping Report (ISR) or Environmental Impact Study (EIS), the Municipality encourages the avoidance of development, redevelopment or site alteration within or adjacent to a natural heritage feature, where feasible. Opportunities to utilize the natural heritage feature as a means to enhance community design and maintain or enhance the ecological functions of the feature will be encouraged. h)Illegal acts resulting, or having resulted, in a reduction in the form or function of a natural heritage feature, including but not limited to such acts as tree removal, wetland filling or draining, of the diverting of watercourses, will not be recognized as existing conditions within the the damaged area may be required prior to, or as a condition of, approval of any development applications. 3.1.1.1 Wetland Policies Wetlands include swamps, marshes, bogs and fens. They are lands that are seasonally or permanently covered by shallow water and lands where the water table is close to or at the surface. Wetlands have hydric soils and hydrophytic or water tolerant plants. Wetlands may be classified as either provincially significant or locally significant through an evaluation by a trained and qualified professional in accordance with the Ontario Wetland Evaluation System (OWES) and approved by the Ministry of Natural Resources. Provincially significant and locally significant wetlands are shown o designated as Natural Heritage on the Land Use schedules. Notwithstanding those wetlands that have been identified on Schedule , the evaluation of wetlands through OWES and/or the Conservation Authorities Act may be triggered at the time of a land use planning approval. Wetlands perform several important ecological and hydrological functions and provide an array of social and economic benefits to society. Due to the historic loss of wetlands, the Municipality considers all wetlands to be significant. The following policies shall apply: a) Central Elgin shall cooperate with the Province and appropriate Conservation Authority to inventory and classify wetlands for protection. b) Development and/or site alteration within provincially and locally significant wetlands shall be prohibited. For the purposes of this Plan, site alteration includes the extraction of peat. August 18, 2022 Page 57 3.0 ENVIRONMENT c) Public infrastructure shall avoid provincially and locally significant wetlands, unless authorized under an environmental assessment process. Provincially and locally significant wetlands shall not be used for stormwater management facilities. d) Existing agricultural uses shall be permitted on lands adjacent to all provincially and locally significant wetlands. e) Where development and/or site alteration is proposed on or adjacent to lands that have not been evaluated but exhibit wetland characteristics, Staff may require an evaluation to be carried out by a trained and qualified professional in accordance with the Ontario Wetland Evaluation System (OWES), in addition to any other supporting documentation for a complete application as per Section 5.4 of this Plan. Notwithstanding that OWES identifies significance in relation to land use planning approvals, other Provincial legislation may trigger study/review by the appropriate authority. 3.1.1.2 Woodland Policies Woodlands include treed areas, woodlots or forested areas. Woodlands provide environmental and economic benefits to both the private landowner and the general public, such as erosion prevention, hydrological and nutrient cycling, provision of clean air and the long-term storage of carbon, provision of wildlife habitat, outdoor recreational opportunities, and the sustainable harvest of a wide range of woodland products. Historically, much of the woodlands in Central Elgin have been cleared for the purposes of agriculture or urban development. To protect what remains, for the purposes of this Plan all woodlands greater than 2 hectares in size are considered significant. Woodlands are through interpretation of aerial photography (2005). They are designated as Natural Heritage on the Land Use schedules. Woodlots may contain, or be contained within, other natural heritage features. The following policies shall apply: a) Significant woodlands shall be protected from incompatible land uses. b) The boundaries of significant woodlands may be refined in a particular subwatershed through the subwatershed study process and/or through area specific Issues Scoping Report and Environmental Impact Study Report. In refining the boundaries, the studies shall consider maintaining, restoring and/or enhancing the long-term ecological integrity and biodiversity of the woodland. Such Minor refinements shall not require an amendment to this Plan. c) Development within or adjacent to woodlands shall be subject to the Natural Heritage Policies of this Plan. Development shall be carried out in a manner that encourages the conservation, protection and management of woodlands. d) Special design and site plan practices shall be employed that maximize the protection of woodlands. e) In all public works, no trees shall be removed unnecessarily and trees that must be removed to carry out the works shall be replaced by other trees in sufficient amounts and maturity to compensate for the losses. August 18, 2022 Page 58 3.0 ENVIRONMENT f) When approving a development, redevelopment, plan of subdivision, plan of condominium, site plan or consent, Central Elgin shall enter into an agreement with the applicant whereby: i) only trees that directly impede the construction of buildings and services may be removed and the subdivider shall replace them in sufficient amounts and maturity to compensate for the losses; ii) setbacks from significant woodlands shall be required; iii) the protection, maintenance and enhancement of existing woodlands shall be required; and iv) only contour changes as are directly necessary for the construction of buildings and services shall be carried out so that as much topographic variation as possible is maintained to enhance the appearance of the subdivision. However, nothing shall prevent the moving of earth and rock as a necessary part of any landscaping. g) Grading shall be carried out in a manner that minimizes direct destruction of trees as well as indirect destruction due to soil compaction, lowering of water table or damage to the root system. h) Good forestry practices as defined under the Forestry Act shall be promoted in all private and public woodland areas. i) Central Elgin shall promote reforestation and naturalization in all private and public lands where appropriate. Central Elgin g legislation. 3.1.1.3 Fish Habitat Policies Land Use schedules provide fish habitat. In addition to supporting aquatic biodiversity, healthy fish communities contribute to the economic and social interests of the Municipality, supporting sport fisheries as well as commercial and tourism-based industries. Maintaining healthy fish communities also protects associated aquatic species, as well as ecological processes and aesthetic and natural values that many people consider important. The following policies shall apply: a) Fish habitat shall be protected from incompatible land uses. b) Fish habitat areas may be identified in a particular subwatershed through the subwatershed study process. Setbacks for development from those watercourses shall be required. Those setbacks shall be defined through the preparation of a site and/or area specific Issues Scoping Report and Environmental Impact Study Report that identifies the measures necessary to mitigate the impacts of adjacent development on those fish habitat areas. Those studies shall be prepared to the satisfaction of Central Elgin, the Approval Authority and the Federal Department of Fisheries and Oceans. August 18, 2022 Page 59 3.0 ENVIRONMENT c) Fish hab development through the implementation of appropriate storm water management techniques on both a site and subwatershed area basis. d) Storm water management facilities such as artificial wetlands shall be designed to maintain water quantity and quality fro survival of indigenous fish species. 3.1.1.4 Species at Risk Policies Species at Risk are identified as extirpated, endangered, threatened or species of special concern on the Species at Risk in Ontario (SARO) List. The Province administers the Endangered Species Act, 2007 to protect and conserve species at risk and their habitats. It is responsible for giving technical advice on species identified on the SARO List and their habitats, and for approving the delineation of significant habitat for species identified as endangered and threatened. a)Subwatershed studies and/or Environmental Impact Studies will identify the extent of the significant habitat of endangered species and/or threatened species for review and approval by the Province. b)Development and site alteration shall not be permitted in the significant habitat of endangered species and/or threatened species, except for an activity for which a permit has been issued under Section 17 of the Endangered Species Act, 2007 as amended. c)The significance of the habitat of endangered species and/or threatened species will be based on an evaluation of the following considerations: d)Assessments reviewed by the Province regarding the extent of the species' habitat; e)Habitat that is necessary for the maintenance, survival, and/or the recovery of naturally occurring or reintroduced populations of endangered species or threatened species, and where those areas of occurrence are occupied or habitually occupied by the species during all or any part(s) of its life cycle; and f)Species specific requirements identified in recovery plans, habitat regulations (Endangered Species Act) or management guidelines, or Department of Fisheries and Oceans (DFO) approvals, or through an Environmental Impact Study. 3.1.1.5 Areas of Natural and Scientific Interest (ANSI) Policies Areas of Natural ty and unique life science and earth science features across a variety of landscapes throughout the Province. Life Science Areas of Natural and Scientific Interest are significant representative segments of Ontario's biodiversity and natural landscapes including specific types of forests, valleys, prairies and wetlands, their native plants and animals, and their supporting environments. Earth Science Areas of Natural and Scientific Interest include the best representative of bedrock, fossils and glacial landforms. There are two Provincial Life Science Area of Natural and Scientific Interest in Central Elgin. The Hawk Cliff ANSI is ranked as regionally significant and internationally significant for hawk viewing. The Catfish Creek Slope and Floodplain Forest ANSI is part of a 233-hectare Carolinian Canada August 18, 2022 Page 60 3.0 ENVIRONMENT Signature Site and is home to some of the most endangered habitat in Canada. There are locally tral Elgin, incl (Dexter Woodlot) and the Showy Orchis Hillside. ey Till ANSI, which forms the Tillsonburg, Norwich, St. Thomas and Ingersoll moraines; the Sparta Raised Beaches ANSI, which exhibit late Wisconsinan, Port Huron Stadial, Lake Whittlesey Bluff and Lake Warren beach bars; and the Sparta Moraine ANSI, which features a rare outcropping of the underlying Catfish Creek Till. Provincially Significant Life le t woodlots and significant valleylands, and fall within the Natural Heritage designation in the Land ed for the purposes of this Official Plan to be a part of the Natural Heritage fabric of the Municipality, but due to their space extensive nature and the restrictive nature of the Natural Heritage policies found in Subsection 3.1.1, are rather treated as overlays in which the underlying land use designation applies, subject to the policies of this subsection. a) The significance of Areas of Natural and Scientific Interest will be evaluated in accordance with Provincial criteria. b) Development and site alteration are not permitted in a significant ANSI unless it has been demonstrated that there will be no negative impacts on the feature or its ecological functions. c) Notwithstanding the provisions of Section 3.4 to this Plan, where development or site alteration is proposed within or adjacent to an Earth Science ANSI an ISR or EIS prepared to demonstrate that there will be no negative impacts should: 1. Assess the feature within the broader context of the geology of the area; 2. Recognize the reasons why the site is geologically important; and 3. Identify how the proposed development will preserve the features that made the site significant. d) An agreement be entered into with the Municipality to address the development and/or site alteration to ensure that there are no negative impacts. 3.1.1.6 Wildlife Habitat Policies Habitat fragmentation due to agricultural clearing or urban development has affected many groups of species including area-sensitive birds and amphibians that breed in vernal forest pools. The loss of wildlife habitat may result in the loss of species locally or reductions in the size of their populations, with impacts that go well beyond the boundaries of the habitat that has been directly affected. August 18, 2022 Page 61 3.0 ENVIRONMENT Significant wildlife habitat often coincides within other natural heritage features and areas such as significant wildlife habitat is often best undertaken after these other natural heritage features have been identified. a) The significance of wildlife habitat will be evaluated in accordance with Provincial criteria. b) Development and site alteration are not permitted in significant wildlife habitat unless it has been demonstrated that there will be no negative impacts on the features or their ecological functions. c) Maintenance, restoration and enhancement of habitat to protect the long-term ecological integrity and biodiversity of the natural heritage system and its ecological functions is preferred. d) Where other natural heritage features and areas have been identified, a proponent may not have to identify significant wildlife habitat in these features, provided that: 1.the feature(s) are already protected under the policies of this Plan as they apply to such features and areas; 2.the ecological function of the adjacent lands of the feature(s) is evaluated and appropriate protection measures are in place so that there will be no negative impacts on the feature or its ecological function; and 3.the proponent must consider the significant wildlife habitat functions of these features as part of any development. 3.1.1.7 Valleylands Policies Valleylands are areas of water conveyance, attenuation, storage and release, characterized by shifting patterns of erosion and deposition that result in short- and long-term cycles of change. Valleylands that are relatively undisturbed have greater natural heritage value than disturbed valleylands. Valleylands that have a high proportion of natural vegetation cover also help buffer waterbodies from the effects of agricultural land use and urban development. Valleylands provide terrestrial and aquatic linkages within the watershed, and provide important corridors, allowing for the natural movement and dispersal of aquatic and terrestrial plants and animals. Valleylands vary in type and size in the Municipality from narrow, shallow meander belts in the north to broad, deep valleys in the south. Significant valleylands often coincide with other natural heritage features and a identification and evaluation of significant valleylands is often best undertaken concurrent with the identification of these other natural heritage features. Most valleylands in the Municipality are subject to the regulations of the local conservation authority. The Natural Hazard overlay as shown on the Land Use schedules shall be used to approximate the limits of valleylands. The following policies shall apply: August 18, 2022 Page 62 3.0 ENVIRONMENT a) The boundaries of significant valleylands may be refined in a particular subwatershed through the subwatershed study process and/or through area specific Issues Scoping Report, Environmental Impact Study Report or geotechnical analysis. Such refinements shall not require an amendment to this Plan. b) Development and site alteration are not permitted in significant valleylands unless it has been demonstrated that there will be no negative impacts on the features or their ecological functions and that an agreement be entered into with the municipality to address the works. c) Where other natural heritage features and areas have been identified coincident with a valleyland, a proponent may not have to identify the significant valleyland, provided that: 1.the feature(s) are already protected under the policies of this Plan as they apply to such features and areas; 2.the ecological function of the adjacent lands of the feature(s) is evaluated and appropriate protection measures are in place so that there will be no negative impacts on the feature or its ecological function; and 3.the proponent must consider the significant valleyland functions of these features as part of any development. 3.1.2 Adjacent Lands Adjacent lands include those lands within 120 metres of an area designated as on the Land Use Schedules, or within 50 metres of an Earth Scien a)Where development or site alteration is proposed on adjacent lands, and where those lands are contiguous to a specific natural heritage feature or area where it is likely that development or site alteration would have a negative impact on the feature or area: 1.The proponent shall demonstrate to the satisfaction of the Municipality that there will be no negative impacts to the natural features and/or functions for which the area is designated and that an agreement be entered into with the municipality to address the works; 2.The proponent may be required to submit studies and documentation satisfactory to the Municipality in support of the proposed development, in accordance with the policies of Subsections 3.4 and 5.4 to this Plan; and 3.The Municipality may seek advice from the local conservation authority and/or other relevant agencies in determining if there will be no negative impacts to the features and/or functions. The Municipality shall consult with the local conservation authority on all development applications within 120 metres of a wetland. b)Where new development or site alteration is proposed that would change the use(s) or the density or intensity of development within an area that has already been subject of an EIS, an addendum to the EIS shall be required in accordance with the policies of this Plan to demonstrate that the proposed development or site alteration will not negatively impact the natural heritage features and/or their functions. August 18, 2022 Page 63 3.0 ENVIRONMENT c)In settlement areas where there is existing intervening development between the proposed land use and the designated natural heritage feature or an Earth Science ANSI, the Municipality will consider the scale and scope of the proposal, and proximity to the feature, in determining the level of review/study required to support the policies of this Plan. d)Nothing in this Plan is intended to limit the ability of existing agricultural uses to continue on lands adjacent to the Natural Heritage designation. New agricultural and agriculturally-related uses that require approval under the Planning Act will be permitted on lands adjacent to the Natural Heritage designation provided it has been demonstrated through an EIS to the satisfaction of the Municipality, that there will be no negative impact on the natural heritage features or their ecological functions. August 18, 2022 Page 64 3.0 ENVIRONMENT 3.2 NATURAL HAZARDS The Natural Hazards designation as shown on the land use schedules is not a specific land use category, but shall be interpreted as a performance category in which the policies of this section are to apply in conjunction with the policies of the underlying land use designation. Hazard lands have inherent potential for environmental hazards such as flood susceptibility, instability and other physical conditions that, if severe enough and developed upon or adjacent to, could pose a risk to human life and physical property. As planning authorities prepare for the impacts of a changing climate, the risks associated with natural hazards may increase. Natural hazards areas are comprised of river and stream valleys, shorelines, watercourses, wetlands and hazardous lands such as floodplain areas (riverine and shoreline), erosion hazard limit (steep slopes, shoreline bluffs) and the dynamic beach. Some areas may be subject to more than one hazard type, and/or may be w Subsection 3.1 to this Plan. All lands within the Natural Hazard designation are subject to the regulations of the respective conservation authority. Goals To minimize risk to public health and safety, or physical property from hazards such as flooding and erosion, including risks that may be associated with the impacts of a changing climate; and To identify opportunities for limited and controlled development on flood plain lands, where the two-zone concept (see Section 3.2.3) exists, and in proximity to steep slopes in accordance with accepted engineering standards, where such development would be safe and appropriate. 3.2.1 Natural Hazards Policies a)The Natural Hazards designation shown on the land use schedules identifies those lands which exhibit or potentially exhibit a hazardous condition due to their susceptibility to flooding, erosion, subsidence, slumping, inundation or the presence of steep slopes or other physical limitations. b)Development should be directed away from hazardous lands that are impacted by flooding and erosion hazards, where there is an unacceptable risk to public health and safety or of property damage, and to not create new or aggravate existing hazards. c)Where the Natural Hazard designation is contained within, overlaps or is coincident with the limits of another land use designation, the uses permitted in the Natural Hazard designation shall be the same as those permitted in the underlying land use designation, subject to the policies of this Plan. d)Within the Natural Hazard designation, no buildings, structures or additions thereto shall be permitted, with the exception of buildings or structures required for flood control, erosion control or other conservation purposes, without the approval of the Municipality and the conservation authority having jurisdiction in the area. August 18, 2022 Page 65 3.0 ENVIRONMENT e)Where development and/or site alteration is proposed on lands adjacent to the Natural Hazard designation, the site-specific limits of the natural hazard(s) shall be determined through relevant studies prepared by a qualified professional with recognized expertise in the appropriate principles using accepted methodologies to the satisfaction of the Municipality and the conservation authority having jurisdiction in the area. Those limits shall be interpreted as the correct limits of the Natural Hazard designation and include potential risks that may be associated with the impacts of a changing climate. Such interpretation shall not require amendment to this Plan. f)Development and site alteration in support of new institutional uses associated with hospitals, nursing homes, pre-school, school nurseries, day care and schools, essential emergency services such as fire, police and ambulance stations, and electrical substations shall not be permitted within the Natural Hazards designation. g)Measures taken to address natural hazard conditions within a Natural Heritage designation shall be subject to the Natural Heritage policies as set out in Subsection 3.1 to this Plan. In this regard, the Municipality shall be satisfied that the proposed measures will have no negative impact on the identified features or their ecological or hydrologic functions. 3.2.2 Erosion Hazard Limit The Natural Hazard designation shown on the land use schedules includes those areas in which there may be potential for risk to public health or safety or of property damage as a result of erosion hazards. The Erosion Hazard Limit is determined using the 100-year erosion rate (the annual rate of recession extended over a hundred-year time span), an allowance for slope stability and an erosion access allowance to be no less than 6 metres. a)Where expansion, enlargement or reconstruction is proposed for existing buildings and structures located within the Erosion Hazard Limit, the proponent shall complete a geotechnical analysis to determine if the expansion, enlargement or reconstruction can safely take place, and any specific recommendations or conditions to be implemented as part of the proposed construction. The analysis is to be prepared by a qualified professional having recognized expertise in the appropriate principles using accepted methodologies and approved by the Municipality and the Conservation Authority and prepare for the impacts of a changing climate. b)Where new development and/or site alteration is proposed within 30 metres of a Natural Hazard designation shown on the land use schedules: 1.The proponent shall complete a geotechnical analysis to determine the Erosion Hazard Limit. The analysis is to be prepared by a qualified professional having recognized expertise in the appropriate principles using accepted methodologies and approved by the Municipality and the Conservation Authority. 2.The Erosion Hazard Limit shall be interpreted as the correct limits of the Natural Hazard designation and such interpretation shall not require amendment to this Plan. c)Notwithstanding the policy direction in 3.2.2 b), an exemption to the geotechnical analysis requirements may be considered based on the development and/or site alteration that is proposed, in consultation with the appropriate Conservation Authority, where the August 18, 2022 Page 66 3.0 ENVIRONMENT characteristics and landscape of the abutting slope has been considered, relying on maximum allowances recommended by Provincial Technical Guides where engineering is not required. d)The Municipality does not permit the use of stabilization works as a means to adjust the Erosion Hazard Limit for the purposes of increasing the potential development envelope or permitting new development and/or site alteration within the Erosion Hazard Limit. 3.2.3 Flooding Hazards The Municipality of Central Elgin lies within the Kettle Creek and Catfish Creek watersheds. The floodplain, or regulatory flood standard, in both watersheds is based on the flood limits defined by the Hurricane Hazel storm event as described within the regulations of the respective conservation authorities. With the exception of the Community of Port Stanley, a one-zone concept of floodplain management is practiced by which the entire floodplain is considered a floodway and subject to the same policies. In recognition of the existing historical development in the floodplain within Port Stanley, a two-zone concept of floodplain management is practiced by which the floodplain is divided into two zones referred to as the floodway and the flood fringe. The following policies shall apply when reviewing development applications involving lands within or partly within the floodplain: i)One Zone Concept No new development and/or site alteration shall be permitted within the floodplain, save and except for that which has been approved by the Municipality and the local Conservation Authority, including: 1.That which is required for flood and erosion control purposes; 2.Infrastructure; and 3.Additions to, or replacement of, existing buildings and structures which have been damaged or destroyed by natural forces other than flooding, or which require replacement or repair due to old age. ii)Two Zone Concept (Community of Port Stanley) 1)Kettle Creek Floodway The Kettle Creek Floodway represents the 100-year hydraulic floodway defined by the Kettle Creek Conservation Authority through study and is that portion of the floodplain required for the safe passage of flood flows or where flood depths or velocities pose the most significant threat to life or property damage. The following policies shall apply: a)The Kettle Creek Floodway is shown on Schedule G2. No development or site alteration shall be permitted within the floodway, save and except for the following as approved by the Municipality and the local conservation authority: 1.boat ramps and docks; 2.water oriented recreational uses; August 18, 2022 Page 67 3.0 ENVIRONMENT 3.parks; 4.flood and erosion control structures; 5.general landscaping; and, 6.infrastructure. b)New development and/or site alteration shall not impede in any way the flows and levels of flood waters. c)Development and/or site alteration shall be subject to the flood plain policies of this Official Plan as set out below. 2)Kettle Creek Flood Fringe The flood fringe shall be defined as the area beyond the floodway and includes the remaining lands in the Kettle Creek floodplain that are susceptible to flooding by the Regional Storm Event. The following policies shall apply: a)Notwithstanding the other land use designations on the lands in the Kettle Creek Flood Fringe as shown on Schedule G2, the uses permitted shall include all of the permitted uses within those designations. b)Prior to the issuance of building permits for permanent structures or buildings, applicants shall submit to Central Elgin and the Kettle Creek Conservation Authority for review and approval, building plans for floodproofing measures prepared by a qualified professional with recognized expertise in the appropriate principles using accepted methodologies. Floodproofing measures shall include adequate means of access/ingress during times of a flooding emergency. c)Development and site alteration may be permitted within the flood fringe, subject to appropriate floodproofing to the flooding hazard elevation and where all of the following are demonstrated and achieved: 1.Development and site alteration is carried out in accordance with floodproofing standards, protection works standards, and access standards; 2.Vehicles and people have a way of safely entering and existing the area during times of flooding, erosion, and other emergencies; 3.New hazards are not created, and existing hazards are not aggravated; and 4.No adverse environmental impacts will result. 3.2.4 Lake Erie Shoreline The shoreline of Lake Erie presents potential hazards that are unique to the lake/land interface. These include eroding high bluffs at the west end of Port Stanley and re-commencing at the easterly limits of Port Stanley through to the easterly limits of the Municipality, and flood uprush and dynamic beach hazards inherent to the beach areas of Port Stanley. The following policies shall apply: August 18, 2022 Page 68 3.0 ENVIRONMENT (i) Shoreline Erosion Hazard Limit The Shoreline Erosion Hazard Limit is defined as the 100-year erosion rate (the annual rate of bluff recession extended over a hundred-year time span), plus an allowance for slope stability, plus an erosion access allowance to be no less than 6 metres. The Shoreline Erosion Hazard Limit is subject to the regulations of the local conservation authority. The following policies shall apply: a)No new development and/or site alteration shall be permitted within the Bluff Hazard Limit. b)Buildings and structures which are required for erosion control purposes and infrastructure approved by the Municipality and the appropriate Conservation Authority are permitted within the Shoreline Erosion Hazard Limit. c)In areas where existing development is located within the Shoreline Erosion Hazard Limit: 1.Replacement and/or relocation of existing buildings and structures that already exist within a shoreline erosion hazard limit may be permitted where all of the following are demonstrated and achieved: i.The new location should be furthest away from the erosion hazard as feasibly possible and cannot be located within a stable slope allowance of the abutting shoreline slope/bluff; ii.The use remains the same as the former use or becomes a use that exhibits a lesser potential for threat to health or safety or of property damage; iii.The foundation of the new structure location must be designed to allow for easy removal and relocation of the structure if and when the erosion hazard reaches the new location in the future; and iv.Must be approved by both the Municipality and the appropriate Conservation Authority. 2.An erosion analysis may be required to support proposed replacement and/or relocation within the Shoreline Erosion Hazard Limit. d)Where new development and/or site alteration is proposed within 30 metres of the Shoreline Erosion Hazard Limit shown on the Schedule A: 1.The proponent shall prepare a bluff erosion analysis. The analysis is to be undertaken by a qualified professional having recognized expertise in the appropriate principles using accepted methodologies and approved by the Municipality and the Conservation Authority, to determine the specific location of the Shoreline Erosion Hazard Limit. 2.The Shoreline Erosion Hazard Limit as determined through such study shall be interpreted as the correct limits and such interpretation shall not require amendment to this Plan. e)The Shoreline Erosion Hazard Limit shall be recognized in a separate category in the Zoning By-law. f)Central Elgin recognizes that existing municipal infrastructure exists within the Shoreline Erosion Hazard Limit. The Municipality is under no obligation to address the loss of public infrastructure to private lands created by natural erosion along the Lake Erie Shoreline. The August 18, 2022 Page 69 3.0 ENVIRONMENT Municipality will monitor and assess shoreline erosion risks. Where roads are closed due to public health and safety concerns, the Municipality will undertake the following: 1.An assessment of the landowners affected by the closure to determine impacts of the loss. The assessment shall include the number of properties affected and their assets; alternative methods of providing private access; the cost efficiency of the access; the desirability of replacing a public access and related land use planning matters. 2.Direction will be provided to Council as to the necessity of maintaining public road access for public health and safety. Council may consider a wide range of methods to obtain and secure long term emergency access for these private lands. 3.Council shall notify the landowners affected by the closing of the public right of way and inform them of any assessments or report directed by Council, regarding the closing of road allowances or the creation of alternative access to their lands. (ii) Regulatory Flood Uprush a)All development on the lands within the Lake Erie Regulatory Flood Uprush as shown on Schedule G2 to this Plan shall incorporate floodproofing standards to the satisfaction of the Municipality and Kettle Creek Conservation Authority. b)The flood uprush elevation shall be determined by the most current technical study for the Port Stanley Flood Uprush as approved by the Municipality and Conservation Authority. c)Updates to the flood uprush elevation resulting from an approved study shall be interpreted as the correct elevation and such interpretation shall not require amendment to this Plan. d)The Regulatory Flood Uprush shall be recognized in a separate category in the Zoning By-law. (iii) Regulatory Dynamic Beach The following policies shall apply: a)Within the Regulatory Dynamic Beach Standard designation as shown on Schedule G, permitted uses shall be limited to passive recreational activities, flood or erosion control, conservation uses, beach management practices and public safety uses approved by the Municipality and the Kettle Creek Conservation Authority. b)Where land is shown as Regulatory Dynamic Beach Standard on Schedule G to this Plan, it recognizes that the lands have inherent environmental hazards due to a combined influence of flooding and a dynamic beach allowance, which pose an unacceptable risk to development due to their instability or by virtue of their size offer a natural protection to landward areas. c)Where the Regulatory Dynamic Beach Standard is applied to privately owned lands it shall not imply that such lands are free and open to the general public or that there is any obligation for the Municipality or any other public agency to purchase the lands. d)The development and stabilization of dunes is a component of proper beach management. Dune development projects undertaken by a co-operative effort of the Municipality of Central August 18, 2022 Page 70 3.0 ENVIRONMENT Elgin, the Kettle Creek Conservation Authority and community groups in public areas shall be encouraged. Private residents are encouraged to develop dunes in private beach areas. e)The limits of the Dynamic Beach shall be determined by the most current technical study for the Port Stanley Flood Uprush as approved by the Municipality and Conservation Authority. f)Updates to the Dynamic Beach limits resulting from an approved study shall be interpreted as the correct limits and such interpretation shall not require amendment to this Plan. g)The Regulatory Dynamic Beach Standard shall be recognized in a separate category in the Zoning By-law. August 18, 2022 Page 71 3.0 ENVIRONMENT 3.3 WATER RESOURCES Central Elgin contains several creeks and streams, draining to Lake Erie. The two major watershed systems include the Kettle Creek watershed and the Catfish Creek Watershed Area. Both watersheds support a diverse, predominantly warm water fishery. The Community of Belmont and the majority of the rural population rely on municipal groundwater systems or private groundwater wells for residential, agricultural and some commercial/industrial uses. Goals To protect water resources from contamination and degradation associated with certain land uses and activities. To sustain and enhance the surface and ground water resources of the Municipality for the benefit of its current and future residents. To protect, improve or restore the quality and quantity of water To identify surface water features, ground water features, hydrologic functions and natural heritage features and areas which are necessary for the ecological and hydrological integrity of the watershed To maintain linkages and related functions among surface water features, ground water features, hydrologic functions and natural heritage features and areas. To recognize the important role of water resources in sustaining a healthy and diverse fishery. To evaluate and prepare for the impacts of a changing climate to resource systems at the watershed level. 3.3.1 Watershed and Subwatershed Studies Central Elgin recognizes the watershed as an ecologically meaningful scale for planning and supports subwatershed planning as an important tool in promoting the efficient and sustainable use of water resources. The following policies shall apply: a)Central Elgin supports the preparation of subwatershed management plans and the use of regional stormwater quality/quantity management facilities to assist in water resource and land use planning on an ecosystem basis. Central Elgin will work cooperatively with adjacent municipalities, the Conservation Authorities and affected/benefitting landowners as required in the preparation and implementation of watershed and subwatershed plans. Subwatershed studies are required prior to new development outside of the built area in all urban settlement areas. b) Subwatershed plans will generally be scoped as to their content prior to study commencement. The Plan shall comprise a program of management strategies, measures and actions designed to protect, enhance a August 18, 2022 Page 72 3.0 ENVIRONMENT ecological functions, groundwater features and hydrologic functions, and restore those features and functions that have been degraded and guide future development to ensure the long-term health of the environment is maintained and/or enhanced as the lands are urbanized. In evaluating water resource systems at the watershed level, analysis shall be completed on the impacts of a changing climate on the quality and quantity of water.The following is provided as general guidance for the preparation of these studies when required: 1. A description of the location, spatial extent, present status, significance and sensitivity of the natural environment within the subwatershed including; -quantity and quality of surface water and ground water; -aquatic and terrestrial habitat; -fisheries and wildlife communities; -soils and geomorphology; -their linkages. 2. The goals and objectives for management of the subwatershed; 3. Identification of natural features/areas and hazard lands and the recommendation of appropriate environmental management strategies; 4. Identification of lands where development should not be permitted and where development may be permitted subject to site-specific environmental studies to identify measures to mitigate the potential impacts of development; 5. Identification of Stormwater Best Management Practices for the subwatershed including options for regional facilities; 6. Establishment of a subwatershed management strategy and plan for implementing the selected environmental and development practices; and 7. Identification of implementation mechanisms involving official plan policies, zoning, plans of subdivision, etc. c) Where development and/or site alteration is proposed in an area where a subwatershed study has been prepared: 1. Central Elgin shall determine: (i) in consultation with the appropriate agencies, if the subwatershed study is consistent with policy statements issued under the authority if the Planning Act, and therefore meets Provincial interest, and (ii) if the subwatershed study meets with the policies of this Plan, or (iii) if an update or addendum to the study is required. 2. Proposed development shall not proceed until any required update/addendum is completed to the satisfaction of the Municipality in consultation with the appropriate agencies. August 18, 2022 Page 73 3.0 ENVIRONMENT 3. Development and/or site alteration shall comply with the recommendations and strategies of the subwatershed study and/or its update/addendum. 4. Area specific recommendations from the existing subwatershed study may be found in Subsection 4.7 - Individual Community Land Use Plans to this plan. 3.3.2 Stormwater Management a) Central Elgin will require stormwater quality and quantity management control for all proposed developments in acc Planning and Design Manual and the Central Elgin Infrastructure Design Guidelines and Construction Standards, as may be revised from time to time. A Certificate of Approval under the Ontario Water Resources Act may be required prior to the implementation of proposed stormwater management works. b) Stormwater management facilities shall be located and designed on the basis of recommendations identified in a subwatershed study or master drainage plan. Where a subwatershed study or master drainage plan has not been completed, Central Elgin shall require that a Stormwater Management Concept Plan be completed to the satisfaction of the Municipality in consultation with the appropriate agencies. The Stormwater Management Concept Plan shall include: 1.Provisions to mitigate the impact of proposed development on the environment and on existing overland stormwater flow; 2.Provisions to control erosion, sedimentation, and pollution likely to result from development projects; 3.Provisions to reduce on-site and downstream surface ponding and flooding; 4.Provisions to protect and enhance water quality and base flow in receiving watercourses; 5.Provisions to protect groundwater recharge/discharge areas; 6.Provisions to reduce the total cost of a stormwater drainage system and its related works; and 7.Any other criteria or guidelines which may be required to regulate development in order to achieve effective stormwater management in the subcatchment or tributary. c) Central Elgin shall encourage minimizing the number of stormwater management facilities, and will encourage the use of regional stormwater management facilities where feasible. d) A proponent of development and/or site alteration may be required to submit a Stormwater Management Functional Report to demonstrate how the recommendations of the Subwatershed Study, Master Drainage Plan or Stormwater Management Concept Plan will be implemented. The Stormwater Management Functional Report shall contain any or all of the following information: 1.An assessment of how the proposed development will address the stormwater management issues, best management practices, development criteria and stormwater August 18, 2022 Page 74 3.0 ENVIRONMENT targets identified in the applicable Subwatershed Study, Master Drainage Plan or Concept Plan, if such exists; 2.A plan for the provision of site-specific stormwater drainage facilities to accommodate the proposed development; 3.A plan for the control of erosion and sedimentation to minimize the impact of the proposed development on any watercourse; and 4.A grading plan for the proposed development. e) A Stormwater Management Plan and/or Report shall be reviewed and approved by the Ministry of Transportation (MTO) for those developments located adjacent to or in the vicinity of a Provincial Highway whose drainage may impact a highway. f) The Province recognizes stormwater management facilities as sewage works under the -of-tion system to maintain the hydrologic cycle, protect water quality, and prevent increased erosion and flooding. Stormwater management systems are engineered solutions to control the effects of urbanization and proper maintenance is critical to their successful performance. As a component of a waste management system, they are utilized to protect natural heritage features and their ecological functions. The Municipality does not support stormwater management facilities to be developed in designated natural heritage areas they are intended to protect. 3.3.3 Source Water Protection Central Elgin will support initiatives of the Province, the Conservation Authorities and other agencies, in identifying strategies to protect groundwater resources. The Municipality recognizes the role of the Catfish Creek and Kettle Creek Conservation Authorities as a Source Water Protection Authority. Assessment Reports have been completed and approved by the Province for both Source Protection Areas. Those assessments concluded that there are currently no drinking water issues identified in Highly Vulnerable Aquifers or Groundwater Recharge Areas. The Kettle Creek Source Protection Area Assessment Report, dated April 14, 2011 as may be amended, has identified on mapping the limits for the Belmont Water Supply Distribution System Wellhead Protection Area and the Elgin Area Primary Water Supply System Intake Protection Zone and concluded that that there are no existing issue-based threats identified for either. Belmont Wellhead Protection Area (WPA) Represents the areas within the aquifer that contribute groundwater to the well and is comprised of four areas including a 100m radius from the wellhead and the 2-, 5- and 25-year time of travel capture zones. All lands in Central Elgin that are within the WPA for the Belmont Water Supply Distribution System are inside the 5-year time of travel zone as identified on maps within the Kettle Creek Source Protection Area Assessment Report. Elgin Area Primary Water Supply System Intake Protection Zones (IPZ) - There are two Intake Protection Zones identified on maps within the Kettle Creek Source Protection Area Assessment Report. IPZ1 is entirely within Lake Erie and is based on a 1000m circle surrounding the intake crib. IPZ2 includes all area within water bodies that may contribute to the intake with a minimum 2- August 18, 2022 Page 75 Schedule "SW1" e v i r D e n o t s d a l G To The Official Plan of e v i r D r e t s n i m t s e W The Municipality of Central Elgin Community of Belmont Wellhead Protection W e Area s t c h e s t e r B o e v i r D u e l l i WPA Zone Names v s t re i r r a nH e WHPA - A WHPA - B e v i r D d n a l t o c S WHPA - C WHPA - D Municipality of Thames Centre Municipality of Thames Centre Legend Municipal Boundary Municipality of Railway Central Elgin Watercourses e u n e v A h t 7 Waterbodies Township of Malahide Metres Adopted by Council August 18 2022 Schedule "SW2" To The Official Plan of The Municipality of Central Elgin Community of Port Stanley Lake Erie Primary Water Supply Intake Protection Zones IPZ Type IPZ1 IPZ2 Surface Water Intake Legend Municipal Boundary Railway Watercourses Waterbodies Adopted by Council August 18 2022 3.0 ENVIRONMENT hour time of travel; storm sewer sheds that drain towards the intake; and, land areas abutting the IPZ not more than 120m inland or the area regulated by the local conservation authority, whichever is greater. Vulnerability scores have been assessed for areas within the WPA and IPZ and are summarized within tables in the assessment report. The vulnerability assessment is based upon activities that are considered by the Province to be a significant threat to municipal source water. These activities are summarized in tables maintained by the Province and accessible through the Source Protection Committee website at www.sourcewater.ca. The Municipality is cooperating with the Lake Erie Region Source Protection Committee in developing a Source Water Protection Plan. It is anticipated that this Plan will be amended to include policies based upon the recommendations of the Source Water Protection Plan, when it has been completed and endorsed by Council. In the interim, to ensure that proposed Intake Protection Zone as identified os not pose a potential significant threat to source water, the following policies shall apply: a) Where proposed development includes activities identified by the Province as a potential threat to municipal source water, the proponent shall be required to prepare, in addition to any other supporting documentation required to ensure a complete application as per Subsection 5.4 of this Plan, the following: 1. Disclosure Report This report shall detail the nature, activities and operations of the proposed development/use, including: the nature of the proposed use; its associated required services and facilities; the activities and operations to be conducted on-site; and the substances and their quantities to be used or stored on-site. 2) Detailed Hydrogeological Study (Wellhead Protection Area only) This study shall be in the form of a technical report prepared by a qualified professional (e.g. hydrogeologist) using protocols acceptable to the Ontario Ministry of the Environment. The study shall: predict the net groundwater and/or surface water quality impacts likely to occur on the subject property, on down-gradient properties and on the municipal well; address cumulative impacts of development in the Wellhead Protection Area; and include mitigating measures for the design, construction and post-construction monitoring of the proposed use. 3) Spill Prevention and Contingency Plan August 18, 2022 Page 76 3.0 ENVIRONMENT This plan should outline design measures, facilities and procedures to avoid and mitigate the effects of spillage of any contaminants. b)Where the impacts of the use cannot be adequately mitigated within an acceptable risk to groundwater and surface water quality to the satisfaction of the Municipality, the use shall not be permitted. August 18, 2022 Page 77 3.0 ENVIRONMENT 3.4 ISSUES SCOPING REPORTS AND ENVIRONMENTAL IMPACT STUDIES Environmental Impact Studies (EIS) are required to demonstrate that proposed development and/or site alteration will not have a negative impact on natural heritage features and their ecological functions. Issues Scoping Reports (ISR) assess the significance of existing natural heritage system features and functions and define the scope of the EIS by identifying and describing the potential cumulative effects of development. a)Issues Scoping Reports and Environmental Impact Studies shall be prepared in accordance with guidelines prepared by Central Elgin, the Province, and in consultation with appropriate agencies. b)Issues Scoping Reports and Environmental Impact Studies shall be prepared by a qualified professional with recognized expertise in the appropriate principles using accepted methodologies. c)Issues Scoping Reports and Environmental Impact Studies are required to demonstrate that the proposed development and/or site alteration will not have a negative impact on the natural heritage features and their ecological functions as defined by the Province and supported by County and Municipal policy. d)In preparing Issues Scoping Reports and Environmental Impact Studies, the qualified as they related to the Environment and the desire to maintain, restore and enhance the long-term ecological integrity and biodiversity of the natural heritage system and its ecological and hydrologic functions. e)In considering the loss of functions or features, particularly with regard to wetlands and fish habitat, the proponent is also advised to consult with the appropriate First Nations to determine potential impacts on resource, utilization, aboriginal interests, and other cultural values. 3.4.1 Issues Scoping Reports - Policies a) An Issues Scoping Report shall include the following: Location map; Project description with enough detail to accurately predict impacts; Description of the natural area potentially being affected; Background information of the site and adjacent lands; Relevant municipal or agency requirements; Identification of potential issues and ecological linkages, natural processes and study area boundaries; Potential cumulative effects of development; Determination of information needs and availability of information; and August 18, 2022 Page 78 3.0 ENVIRONMENT Determination of the nature and extent of additional information or studies that may be needed. b) The ISR shall include recommendations on the following options for further action: 1. Proceed to a full or scoped EIS, the details for which shall be summarized in a Terms of Reference that provides a starting point for the EIS. 2. In areas where there is existing development, the ISR shall determine whether a full/scoped EIS is required, whether options for potential avoidance can be accommodated, or if avoidance cannot be met, how development may proceed, subject to recommendations for site-specific mitigation measures to address any minor potential impacts that demonstrate that they will not have a negative impact on the natural heritage features and their ecological functions. 3.4.2 Environmental Impact Studies - Policies An Environmental Impact Study shall be prepared in accordance with the guidelines prepared by Central Elgin, and shall include the following: 1.Description of the Existing Natural Environment: Detailed inventories of the aquatic and terrestrial features, communities, and their characteristics on and through the site, including a description of the methodology and techniques used to conduct the inventory; Identification of any ecological and physical functions and processes occurring on and through the site; Identification of any existing human-made features and existing impacts; A discussion of the environmental significance of the natural features and key heritage areas, linkages and ecological processes within the proposed development area, and their significance; and A discussion on adjacent natural heritage features and key natural heritage areas that may be impacted by disturbance on the subject site. 2.Description of the Development Proposal: The type and purpose of the development; The type of activities, processes and land uses associated with the development; A site map showing the location of the development, site alteration and any activities associated with it in relation to known or the identified natural heritage features and areas, ecological functions and hazards; The expected timing for undertaking the proposal and phasing of construction. 3.Assessment of the Environmental Effects: Predicted effects on the natural heritage feature, area and/or its ecological and hydrologic function; Predicted effects on linkages between natural heritage features and areas within the larger planning area or Subwatershed; Direct and indirect effects as well as on-site and off-site effects; and August 18, 2022 Page 79 3.0 ENVIRONMENT Methodology and techniques used to assess environmental effects, particularly direct and indirect negative impacts. 4.Description of the Proposed Mitigation: Modifications to the development proposal to avoid or maintain key features or functions; Identification of alternative methods and measures to minimize impacts, where mitigation through avoidance is not possible; Preparation of an Environmental Management Plan (EMP) to clearly identify site specific buffer zones and treatments adjacent to natural heritage protection areas, provide details on development limits, and give site specific instructions to the developer and/or contractor during and subsequent to construction. 5.A statement from a qualified professional that development and/or site alteration as proposed will not have a negative impact on the natural heritage features and their ecological functions, subject to their recommendations, and that the Municipalit goals and policies as they related to the Environment and its desire to maintain, restore and enhance the long-term ecological integrity and biodiversity of the natural heritage system and its ecological and hydrologic functions were considered as part of the overall proposal. August 18, 2022 Page 80 3.0 ENVIRONMENT 3.5 MINERAL AGGREGATE AND PETROLEUM RESOURCES Mineral aggregate resources within Central Elgin vary in quality and quantity but remain an important local source of aggregate due to the proximity to local markets and will be protected from incompatible lands uses to allow for future extraction. Exhausted pits and quarries will be rehabilitated as per the policies of this Plan and be compatible with the surrounding area. Natural gas and petroleum resources have been discovered and extracted in Central Elgin and in Lake Erie. Existing Licensed Aggregate Sites, petroleum wells and petroleum pools are shown on (Note: The Oil, Gas and Salt Resources Library should be referenced for the most up to date mapping of known pools and well location data). At this point in time there are no known salt resource areas within Central Elgin. However, there is a potential for the future exploration, discovery and production of these resources. Goals To protect mineral aggregate and petroleum resources for long term use. To recognize and manage mineral aggregate resources and petroleum resources and protect them from incompatible land uses. Ensure the progressive and final rehabilitation of mineral aggregate operations to the appropriate after use, wherever feasible. 3.5.1 Mineral Aggregate Resources - Policies a) lands where the pgnizes existing licensed pits and/or quarries under the Aggregate Resources Act. Permitted uses shall include the extraction and processing of aggregate resources, including wayside pits. b)specific land use designation but shall be interpreted as an overlay in which lands shall be regulated for the extraction of mineral aggregate resources. The Municipality recognizes extraction as an interim use and the underlying land use designation identified on the Land Use Schedules shall be the primary land use. The extraction of mineral aggregate resources shall only be permitted in accordance with the policies of this section. Rehabilitation to accommodate the underlying land uses in this Plan shall be required after extraction or other related activities have ceased. c)Land uses, development and activities which would preclude or hinder mineral aggregate resource extraction shall only be permitted if: 1.Extraction of the resource would not be feasible; or 2.The proposed land use serves a greater long-term public interest and issues related to public health, safety and environmental impact are addressed. August 18, 2022 Page 81 Aggregate and Petroleum Schedule "A3" f o y t i l a p i c i n u M e r t n Resources e C s e m a h T To The Official Plan of Area of Potential Aggregate Resource The Municipality of Licensed Aggregate Central Elgin Operation Petroleum Pool ENVIRONMENTAL FEATURES Petroleum Well n o d n o L f o y t i C Townshipof Malahide City of St Thomas Towns hipof Southwold Map Legend Lake Erie Municipal Boundary Railway Watercourses Waterbodies Kilometres Sewage Lagoons Adopted by Council August 18 2022 Source Data Provided by: Ministry of Natural Resources 3.0 ENVIRONMENT d)Any pits and quarries licensed under the Aggregate Resources Act shall be zoned appropriately in the Comprehensive Zoning By-law. The area zoned should correspond with the area to be licensed under the Aggregate Resources Act. e)New sensitive uses or the expansion of existing sensitive uses requiring a planning approval, on lands within 150 metres of licensed pits and quarries will be subject to the Land Use Compatibility policies contained within Subsection 3.9 to this Plan and may be required to be supported by studies undertaken by independent qualified consultants in consultation with the Province. f)In considering zoning amendment applications to permit new pits and quarries or expansions to existing pits or quarries, Central Elgin must be satisfied that the following issues are addressed: 1.The feasibility of the aggregate extraction proposed; 2.Compatibility with surrounding land uses; 3.The potential impact on the road network; 4.The potential impact on the natural environment, including groundwater, surface water and natural heritage features; 5.The manner in which the operation will be carried out; 6.The nature of the rehabilitation plan that is proposed; and 7.Matters that may be raised through consultation with the Province or the appropriate Conservation Authority. 8.The application will be accompanied by a Site Plan(s) to be submitted to Central Elgin and the Province. g)All pits and quarry operations will be licensed by the Province and meet the requirements of the Aggregate Resources Act. h)Where the Aggregate Resources Act applies, processes under the Aggregate Resources Act shall address the depth of extraction of new or existing mineral aggregate operations or their expansions. i)Extraction proposed above the water table in prime agricultural areas shall be rehabilitated such that that substantially the same areas and same average soil quality for agriculture are restored; however, where extraction is proposed below the water table in prime agricultural areas, complete agricultural rehabilitation is not required if the following criteria are satisfied: 1.It is demonstrated through the provision of appropriate studies that there will be no adverse impact on groundwater and surface water resources; 2.There is a substantial quantity of mineral aggregates below the water table warranting extraction; 3.The depth of planned extraction in a quarry makes restoration of pre-extraction agricultural capability unfeasible; August 18, 2022 Page 82 3.0 ENVIRONMENT 4.Other alternatives sites including resources in areas of Canada Land Inventory Class 4 to 7 soils, resources on lands identified as designated growth areas, and resources on prime agricultural lands where rehabilitation is feasible have been considered by the applicant and found unsuitable; and 5.Agricultural rehabilitation in remaining areas shall be maximized. j)In prime agricultural areas, exhausted pits and quarries shall be rehabilitated such that substantially the same areas and same average soil quality for agriculture are restored. k)Wayside pits and quarries, portable asphalt plants and portable concrete plants used on public authority contracts shall be permitted, without the need for an Official Plan amendment, rezoning, or development permit under the Planning Act in all areas, except those areas of existing development or particular environmental sensitivity which has been determined to be incompatible with extraction and associated activities. 3.5.2 Petroleum Resources Policies a)Petroleum resources shall be recognized and managed as non-renewable resources. b)New development shall be set back 75m from existing wells and associated works. This setback is equivalent to the setback required under the Oil, Gas and Salt Resources Act for new wells from existing development. c)Where development is proposed adjacent to or above known pools or deposits, the Province shall be consulted regarding measures to allow possible future access for resource production purposes. d)Petroleum exploration and production under the Oil, Gas and Salt Resources Act is a permitted activity anywhere within the Municipality except in Settlement Areas shown on Schedule 1. e)Should the natural heritage policies in Section 3.1 of this Official Plan regarding development within natural heritage areas affect potential petroleum activities, the Province shall be consulted to address the competing Provincial interests. f)Well and well-site cleanup and rehabilitation are required under the Oil, Gas and Salt Resources Act. The Province shall be consulted should existing or future land use designations and zoning patterns conflict with required well and well-site rehabilitation measures. g)Development on or adjacent to lands affected by former mineral resource operations shall be permitted only if rehabilitation measures to address and mitigate known hazards are underway or have been completed. h)Contaminated sites discovered during the planning or implementing of a development proposal shall be restored as necessary prior to any activity associated with a development proposal continuing. August 18, 2022 Page 83 3.0 ENVIRONMENT 3.6 AIR QUALITY AND CLIMATE CHANGE Clean air is an important component of a healthy, strong, livable community, and is significant to human and ecosystem health. Air quality degradation through the burning of fossil fuels and the emission of greenhouse gases and other pollutants not only impacts the quality of our air, but also contributes to climate change. As we experience more extreme weather events and increased climate variability the Municipality must prepare for the impacts of a changing climate. These impacts can be reduced through how the municipality plans for the efficient use of land for sustainable growth, and the transportation and infrastructure options that it promotes. Further, the protection of the natural environment, and provision of more vegetation in the built environment, all assist in the reduction in greenhouse gas emissions and minimize our vulnerability to the impacts of a changing climate. Goals Promote land use, compact forms of development, and a structure of nodes and corridors that minimize adverse effects to air quality. Improve air quality by protecting, maintaining and enhancing the natural environment within and outside of settlement areas. 3.6.1 Municipal Declaration of Climate Emergency On October 28, 2019, the Council of the Corporation of the Municipality of Central Elgin passed a resolution that declared a climate emergency for the purposes of joining a national and international movement and provide a lens through which all policies and opportunities can be viewed. The Environmental Advisory Committee was directed to identify areas in municipal policy through which specific changes can have the greatest impact to reduce our carbon footprint and therefore, our local impact on climate change. The Municipality of Central Elgin supports Provincial direction on minimizing negative impacts to air quality and climate change, and the promotion of energy efficiency for the betterment of the environment and the citizens of Central Elgin. Through the approval of private or public land use planning applications under the Planning Act, or private or public works undertaken through other pieces of legislation, Municipal decisions will be made under the lens o of a changing clim Further to the policy direction in this Plan, consideration should be made, but not limited to the following: land use development patterns that support climate initiatives; mitigation of risk to public health or safety or of property damage; evaluation of infrastructure and public service facilities against the impacts of a changing climate; August 18, 2022 Page 84 3.0 ENVIRONMENT ecological benefits of providing, improving, or enhancing the natural environment; and, financial viability over their life cycle in relation to municipal asset management plans. 3.6.2Air Quality and Climate Change - Policies a)Promote compact, mixed-use developments that are transit-supportive, pedestrian-friendly, and minimize contributions to air-pollution through the reduced reliance on private automobiles. b)Encourage active-transit opportunities and connectivity through a structure of nodes and corridors that promote walking, cycling and trail systems. c)Promote sustainable design and construction standards, and the use of renewable energy systems, as a means of improving air quality and minimizing contributions to climate change. Such standards could include LEED and Low Impact Development approaches to community design. d)Provision of appropriate tree planting and landscaping to maintain, restore, and enhance urban forest cover and the natural environment. e)Minimize the use of impervious surfaces in developments to reduce the heat island effect and overland flows in extreme weather events. f)Recognize the importance of watershed planning for protecting and identifying water resource systems, undertaking stormwater management, and mitigating potential risk associated with natural hazards. g)Development applications which have the potential to generate dust, odour or other emissions to air must be evaluated in accordance with Provincial guidelines and approval requirements. The Municipality may require the owner/applicant of such proposals to demonstrate compliance with Provincial requirements. h)Address air quality impacts through land use compatibility policies. August 18, 2022 Page 85 3.0 ENVIRONMENT 3.7 POTENTIALLY CONTAMINATED SITES The historic use of land in Central Elgin has resulted in the potential for some land to be contaminated as a result of previous land use activities. These sites represent a potential hazard to human health, ecological health and the natural environment, but also represent opportunities for potential redevelopment and reintegration into the community, if they are properly remediated to suit a new use of the site. Goals To encourage the remediation of contaminated sites (brownfields) so that they may be used for appropriate redevelopment opportunities. 3.7.1 Potentially Contaminated Sites - Policies a)Central Elgin encourages the identification of contaminated sites (brownfields) or land adjacent to known or suspected contaminated sites, their remediation, and appropriate redevelopment, in accordance with Provincial regulations and procedures and the policies of this Plan. b)Proponents of development may be required to document the previous uses of the subject property and/or any properties that may have been impacted by or have impacted the subject property, to assist in the determination of the potential for site contamination. c)For land with an historic use which may have resulted in site contamination or land adjacent to known or suspected contaminated sites, Environmental Site Assessments (ESAs) will be prepared to determine whether contamination exists, its extent where it does exist, and to determine remediation requirements. d)Where and ESA has determined that contamination exists, no development shall be permitted until such time as a Record of Site Condition has been prepared by a Qualified Person confirming that site soil conditions meet Provincial criteria for the proposed use. e)Development of a brownfield site shall meet the potentially contaminated sites as set out in the Environmental Protection Act, its associated regulations, or amendments made thereto. f)Where feasible, Central Elgin may support on-site and local re-use of uncontaminated excess soil(fill) through planning and development approvals where such reuse will not impact human health, the environment, or pose as a financial or personal liability to the municipal corporation. August 18, 2022 Page 86 3.0 ENVIRONMENT 3.8 WASTE DISPOSAL SITES The location of new waste disposal sites and the expansion of existing waste disposal sites will require an amendment to this Plan. Development within proximity to waste disposal sites will be carefully regulated to minimize land use conflicts and the potential for any adverse impacts. Goals To minimize any potential land use conflicts or any adverse impacts from new waste disposal sites and/or the expansion of existing waste disposal sites. 3.8.1 Former Waste Disposal Sites - Policies a)Former Waste Disposal Sites that have been identified by the Ministry of the Environment are shown ootwithstanding the general nature of the identification of Waste Disposal Sites in this Plan, new or expanding Waste Disposal Sites will proceed by way of a site-specific Official Plan and Zoning By-law Amendments, in accordance with the relevant policies of this Plan. A complete application for such amendments shall include evidence that the proponent has obtained a Certificate of Approval from the Ministry of the Environment in accordance with the requirements of the Environmental Protection Act. b)Development proposals within 500 metres of the perimeter of the fill areas of either an active or closed Waste Disposal Site will be accompanied by a study prepared by the proponent that satisfies Central Elgin that Provincial criteria have been met relative to land uses adjacent to waste disposal sites, including any required mitigation measures. c)Redevelopment of closed Waste Disposal Sites may be permitted by way of site-specific Official Plan and Zoning By-law amendments in accordance with the relevant policies of this Plan. A complete application for such amendments shall include evidence that the proponent has obtained the approval of the Minister of the Environment in accordance with the requirements of the Environmental Protection Act. d)Central Elgin supports the development and implementation of technologies that safely enable the capture and use of methane or other greenhouse gas emissions from waste disposal operations as an alternative energy source. 3.8.2 Other Waste Management Facilities a) Waste transfer stations or storage areas, composting and recycling facilities, and facilities for storing hazardous waste will only be permitted on lands designated Major Industrial, subject to a site-specific amendment to the Zoning By-law. A complete application for such shall include evidence that the proponent has obtained a Certificate of Approval from the Ministry of the Environment in accordance with the requirements of the Environmental Protection Act. b) The site shall be planned, designed, operated, and maintained in such a way as to promote compatibility with adjacent, existing and future land uses; to minimize any adverse impacts on August 18, 2022 Page 87 3.0 ENVIRONMENT the natural environment and surrounding area; and to safeguard the health and safety of the public in accordance with the relevant policies of this Plan. August 18, 2022 Page 88 3.0 ENVIRONMENT 3.9 LAND USE COMPATIBILITY Noise, vibration, odour and other contaminants resulting from industrial activity can impact adjacent land uses, and the residents, businesses and visitors of Central Elgin. Managing noise, vibration and odour levels in Central Elgin is important to ensuring the health and well-being of Central Elgin's residents, and in managing the compatibility between sensitive land uses, land uses that emit noise, vibration and/or odour, and certain elements of the transportation network. Goals To manage noise, vibration, dust, odour and visual compatibility between land uses, higher- order transportation networks (e.g., Provincial Highways, County Roads, Urban Arterials) and more sensitive land uses to ensure the health and well-being of Central Elgin's residents. 3.9.1 Land Use Compatibility - Policies a)Central Elgin shall have guidelines, as amended from time to time, when assessing compatibility between different land uses and in particular compatibility between industrial facilities and sensitive land uses such as residential or institutional. b)Certain areas within the Municipality may require buffering or screening in order to minimize conflicts between land uses which may detract from the amenity and functioning of other adjacent land uses. c)Land uses which are obnoxious due to noise, dust, odour, vibration or visual characteristics shall not be permitted where their effects will have any adverse impact upon other land uses. d)Buffering or screening from obnoxious uses may be required where a residential use is adjacent to: 1.An industrial area; 2.A commercial area; 3.An institutional area; 4.Any land use characterized by heavy pedestrian or automobile traffic, truck transportation, noise, fumes or other factors affecting the residential amenity; 5.An aggregate operation; 6.An agricultural area; 7.Railways 8.An airport; or 9.A marina. e)A range of buffering techniques may be applied to new development such as the following: 1.Prohibiting of outside storage; 2.Control of the location of the outdoor parking and loading areas; 3.Control of the location of garbage collection/storage facilities; 4.Regulation of lighting and signs so that they are averted or shielded from the residential uses; 5.Provision of adequate screening such as solid or perforated walls, noise walls, fences, trellises or other appropriate structures; August 18, 2022 Page 89 3.0 ENVIRONMENT 6.Provision of adequate landscaping such as trees, bushes, grassed areas and berming; 7.Separation of uses by additional distances between them; or 8.Controls over the locations and design of buildings and structures. f)Buffering requirements shall be implemented through the zoning by-law, and site plan control and through any agreements with the Municipality as a result of a development application. g)Measures to implement the policies for land use compatibility will have regard to Section 2.10.3 on Community Design to ensure that public realm is maintained, and the solutions do not detract from the quality of the streetscape. 3.9.2 Noise and Vibration a)Central Elgin may require a noise analysis to be submitted where residential development is proposed adjacent to a provincial highway, County Road or higher-order local road. The Noise Analysis Report shall contain an assessment of existing and anticipated noise levels for both outdoor and indoor noise sensitive locations, during both daytime and nighttime hours. It shall identify the measures that will be required to ensure that noise levels comply with the Provincial sound level criteria/guidelines. The Noise Analysis Report shall be prepared by a qualified professional with recognized expertise in the appropriate principles using accepted methodologies based on accepted noise measurement, prediction and calculation techniques. b)Development which contains a residential component such as dwellings, bedrooms, sleeping quarters, living rooms or reading rooms, and which may be subject to high levels of road or rail noise and vibration, shall only be permitted if it includes structural features that reduce interior noise levels and/or vibration. c)Central Elgin may require a noise and/or vibration analysis to be submitted where residential development is proposed adjacent to a railway line. The Noise and Vibration Analysis Report shall contain an assessment of existing and anticipated noise levels and vibration levels for both outdoor and indoor noise sensitive locations, during both daytime and nighttime hours. It shall identify the measures that will be required to ensure that noise and vibration levels comply with the Ministry of the Environment sound and vibration level criteria/guidelines. The Noise and Vibration Analysis Report shall be prepared by a qualified professional with recognized expertise in the appropriate principles using accepted methodologies based on accepted noise measurement, prediction, and calculation techniques. d)Development which contains outdoor passive recreation areas and may be subject to high levels of road or rail noise shall only be permitted if it includes design and/or landscaping features that reduce outdoor noise levels. e)The Noise and, where required, Vibration Analysis Report may be circulated to the railway company where applicable for comments regarding the proposed noise and vibration attenuation measures. f)Central Elgin encourages vegetative or earthen noise and vibration attenuation measures, or creative solutions through development patterns and building placement, as opposed to noise walls and fencing. If noise walls are the only alternative, they must be constructed in accordance with an approved noise study entirely on private property. The property owner will be responsible for their long-term care and maintenance. August 18, 2022 Page 90 3.0 ENVIRONMENT g)Measures to implement the policies for noise and vibration will have regard to Section 2.10.3 on Community Design to ensure that public realm is maintained, and the solutions do not detract from the quality of the streetscape. h)Noise and vibration attenuation requirements shall be implemented through the zoning by- law, site plan control and through any agreements with the Municipality as a result of a development application. August 18, 2022 Page 91 4.0 LAND USE 4.0 LAND USE This Section contains the land use schedules and the policies and criteria to guide land use development within Central Elgin. This Section also includes the Community Land Use Policies for each Urban and Rural Settlement Area, containing special policies that are unique to each Community. The policies of this Section are applied in addition to the policies found throughout this Plan when interpreting permitted uses and development rights on specific parcels of land within the designation. 4.1 AGRICULTURE DESIGNATION Agriculture is the single most predominant land use in Central Elgin. The Municipality recognizes its prime agricultural areas as an important non-renewable resource. Further, the viability of the agricultural sector is not only dependent on the protection of land but the system of interconnected elements within an agri-food network, such as, transportation networks, and services and assets that support agriculture. To achieve the objective of creating a thriving agricultural sector within the Municipality, most of the lands have been placed in aricul designation and Official Plan policies have been created to protect its prime agricultural areas for the long-term use of agriculture. The following sets out the goals and policies to protect agricultural land use in Central Elgin. Goals To protect prime agricultural areas, including specialty crop areas and lands having an agricultural capability of Classes 1, 2 and 3 as defined by the Canada Land Inventory of Soil Capability for Agriculture as well as other lands suitable for agriculture. To promote the sustainability and viability of agriculture within Central Elgin. To ensure flexibility to farm operations in both type and size by efforts to minimize conflict between non-agricultural land uses and the agricultural function within prime agricultural areas. To ensure the requirements of Minimum Distance Separation formulae are met for both livestock facilities and non-farm development. To discourage the fragmentation of land within prime agricultural areas. Recognize all types, sizes and intensities of agricultural uses and normal farm practices in prime agricultural areas. To avoid the encroachment of non-farm uses into prime agricultural areas. To reduce land use conflicts in the agricultural community by concentrating non-farm development to designated settlement areas. August 18, 2022 Page 92 4.0 LAND USE 4.1.1 Agricultural Designation - Policies a)All types, sizes and intensities of agricultural uses, agriculture-related uses, on-farm diversified uses and normal farm practices will be promoted and protected in accordance with Provincial standards. b)Agricultural uses are those uses that include the growing of crops, including nursery, biomass, and horticultural crops; raising of livestock; raising of other animals for food, fur or fibre, including poultry and fish; aquaculture; apiaries; agro-forestry; maple syrup production; and associated on-farm buildings and structures, including, but not limited to livestock facilities, manure storages, value-retaining facilities, and accommodation for full-time farm labour when the size and nature of the operation requires additional employment. c)Agriculture-related uses are those farm-related commercial and farm-related industrial uses that are directly related to farm operations in the area, support agriculture, benefit from being in close proximity to farm operations, and provide direct products and/or services to farm operations as a primary activity. These uses may be permitted in the agricultural designation subject to the following: 1.The use minimizes the amount of land removed from agricultural production and is suitable for the site in comparison to other reasonable alternatives available in the Municipality, including sites with poorer agricultural soils or where fragmented or smaller lots and/or a mix of farm lots may already exist. 2.The use mitigates any potential land use conflicts with adjacent farms or land uses. 3.The use can be appropriately serviced by private well and individual wastewater treatment systems. 4.Site plan approval may be required. d)On-farm diversified uses are uses that are secondary to the principal agricultural use of the property and are limited in area. On-farm diversified uses include, but are not limited to, home occupations, home industries, agri-tourism uses, and uses that produce value-added agricultural products. Ground-mounted solar facilities are permitted in prime agricultural areas, including specialty crop areas, only as on-farm diversified uses. These uses may be permitted in the agricultural designation subject to the following: 1.The on-farm diversified uses shall be clearly accessory to the principle use of the property. 2.The on-farm diversified uses will be small in scale, and compatible with and not hinder surrounding agricultural operations. 3.A maximum size of 2% or 1 hectare (whichever is lesser) will be permitted for an on-farm diversified use. 4.The area calculations for on-farm diversified uses will be relative to the size of the property and not just the portion of land that is in an agricultural use. Further, they will account for all aspects of the use, such as, parking, access roads, outdoor storage, etc. in addition to any buildings proposed for the use. 5.On-farm diversified uses that are of a temporary nature and exceed the maximum size criteria of the Plan may be considered through a temporary use zoning by-law amendment, subject to meeting Provincial criteria. 6.Site plan approval may be required. August 18, 2022 Page 93 4.0 LAND USE e)New land uses, including the creation of separate lots, expansions of existing uses and existing lots, and the development of new or expanding livestock facilities will comply with the Minimum Distance Separation Formulae (MDS) as established by the Province. Any reduction of MDS I or II distance that is satisfactory to the Municipality and the Province may be considered through an amendment to the zoning by-law or through a minor variance application. f)Other uses permitted in the Agricultural designation include uses existing at the date of the adoption of this Plan including existing places of worship and schools, and activities related to the conservation of the soil, vegetation and wildlife. New Residential, Commercial and Industrial uses not related to agriculture will be directed to Settlement Areas. g)It is a policy of this Plan that more than one primary residence shall not be located on one parcel of land. Council may allow additional residential units on a parcel of land subject to meeting the Additional Residential Unit policies of the Plan. A severance of an additional residential unit shall not be permitted. 4.1.2 Agricultural Consent Policies Within the area designated Agricultural on the Land Use Schedules, the creation of lots for new non-agricultural and non-agriculturally related uses is not permitted. Consents for the conveyance of land will only be permitted in accordance with the following policies: a)Where land being conveyed is for agricultural purposes the following criteria shall apply: 1.To discourage the severance of small holdings from larger parcels, the parcel being created and the parcel being retained shall have a minimum lot area of 40 hectares. A lesser lot area, however, may be considered without amendment to this Plan if the parcels being severed and retained are of an appropriate size for the type of agricultural uses common in the area and are sufficiently large enough to maintain flexibility for future changes in the type or size of farm operation; 2.Agriculture must be the intended use of the parcel being conveyed. 3.The parcel complies with the applicable regulations of the zoning by-law. b)Where a parcel of land has an area of less than 40 hectares, a consent for the purposes of transferring parts of such parcel to an abutting farm operation is permitted provided the following criteria are met: 1.The parcel being conveyed is registered in the same interest as the abutting parcel to which it is to be joined and the consent decision shall stipulate that Subsection 3 of Section 50 of the Planning Act, R.S.O. 1990, as amended, shall apply to any subsequent conveyance of the severed parcel. 2.The retained parcel should generally be no larger than what is required to meet the minimum requirements to provide access and satisfy the servicing policies as outlined in Subsection 2.8 to this Plan. Exceptions may be considered based on individual site circumstances; however, in all circumstances, the loss of any additional productive farmland will be avoided; August 18, 2022 Page 94 4.0 LAND USE 3.The retained parcel complies with the applicable regulations of the zoning by-law. c)Notwithstanding (a) above, a consent for the purposes of creating a lot containing a residence surplus to a farm operation is permitted within the Agricultural designation. A residence surplus to a farm operation dwelling is defined as an existing farm residence that is rendered surplus as a result of a farm consolidation. Farm consolidation means the acquisition of additional farm parcels to be operated as one farm operation. The following criteria shall apply: 1. The lot containing the residence surplus to the farm operation: i. shall be in compliance with the regulations of the applicable zoning by-law; ii. should generally be no larger than what is required to meet the minimum requirements to provide access and satisfy the servicing policies as outlined in Subsection 2.8 to this Plan. Exceptions may be considered based on individual site circumstances; however, in all circumstances, the loss of any additional productive farmland will be avoided; iii. shall be in compliance wi-law; iv. may contain accessory farm buildings and structures that are not deemed to be livestock facilities; and v. shall not contain any buildings or structures deemed unsafe in accordance with the Ontario Building Code Act or its successor. 2. The lot that is being consolidated into the farm operation: i. shall be in compliance with the regulations of the applicable zoning by-law for farm use; ii. shall be rezoned to prohibit any new residential dwelling unit; and iii. may be subject to alternative measures as deemed necessary by Council to ensure that no new dwelling unit is permitted. 3. Council may request that an applicant provide evidence as to the nature of the existing farm operation, including but not necessarily limited to applicable membership in a farm organization and/or evidence of farm business registration in accordance with the Farm Registration and Farm Organizations Funding Act, 1993 or its successor. 4.1.3 Exceptions The former Official Plan of the Township of Yarmouth recognized as permitted in the Agricultural designation certain limited non-agricultural uses. This Official Plan continues to recognize in the Agricultural designation the following existing permitted uses: 4.1.3.1 7825 Springwater Road Glen White Industries The lands known as 7825 Springwater Road and described as being Concession 6, East Part of Lot 28, also described as Part 1 on Reference Plan 11R-1572 and Part 1 on Reference Plan 11R-7164 may be used for the manufacture and sale of buildings and building systems for the agriculture and construction industries, material handling equipment and components, and agricultural equipment. August 18, 2022 Page 95 4.0 LAND USE 4.1.3.2 8059 Springwater Road Springwater Campground The lands known as 8059 Springwater Road and described as being Concession 6, North Part of Lots 27 and 28 may be used for a recreational campground. 4.1.3.3 46920 Sparta Line Industrial Sheet Metal Fabrication A part of the lands known as 46920 Sparta Line and described as being Concession 4, Part of Lot 24 may be used for Industrial Sheet Metal Fabrication subject to the following policies: a) The maximum floor area of the building used for the industrial sheet metal fabrication operation and its accessory uses shall not exceed 744 square metres. b) Adequate off-street parking shall be provided. c) No outside storage of goods, materials or products is permitted. d) Adequate water supply and sanitary sewage disposal approved by the designated regulatory authority. e) Notwithstanding the provisions of Sections 4.1.4 and 5.4.9 of this Plan, no consents for the conveyance of the lands used for Industrial Sheet Metal Fabrication will be permitted. f) An amendment to the Zoning By-law is required. g) The subject property is subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended. 4.1.3.4 43921 Fruit Ridge Line Golf Course 4.1.3.4.1 Ar In addition to the other policies of this Official Plan, the following special policies shall apply to the l Special Development Area 1 (Talbot Park Golf Course) to this Plan. a) A golf course is a permitted use. A golf course shall include a full range of golf course facilities and without limiting the generality of the foregoing shall include, but not be limited to: golf course playing and practice areas; a club house with accessory uses and amenities including lounge and meeting rooms, sleeping accommodations for guests, a restaurant or other eating facilities, gym/exercise facilities, pro shop and administrative and storage areas; and accessory uses, facilities and structures required for the purposes of a golf course. Accessory recreational uses such as lawn bowling, tennis and other racquet sports are also permitted. Dwelling units accessory to the golf course, to include a residence for a greens keeper or other golf course staff, is permitted. The severance of uses, buildings and structures associated with the golf course shall not be permitted. b) All uses, buildings and structures associated with the golf course as permitted in 4.1.2.4(a), including fairways, greens and tee box areas, shall comply with the Minimum Distance Separation I, calculated in accordance with the Minimum Distance Separation formulae August 18, 2022 Page 96 Schedule "SD1" To The Official Plan of The Municipality of Central Elgin SPECIAL DEVELOPMENT AREA 1 Area A Area B Hazard Prone Area Special Development Areas Map Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies kkk kkkkkkkkkk kkkkkkkkkk kkkkkkkkkk kkkkkkkkkkkk kkkkkkkkkkkk eeeeeekkkkkkk eeeeeeeeeek eeeeeeeeee eeeeeeeeee eeeeeeeeeeee eeeeeeeeeee eeeeeeeeeeee eeeeeeeeee eeeeeeeeee eeeeeeeeeee rrrreeeeeeeeeee rrrrrrrrrreeeeeeeeeee rrrrrrrrrreeeeee rrrrrrrrrr rrrrrrrrrrr rrrrrrrrrrrr Crrrrrrr CCCCCCCr CCCCCCCCCC CCCCCCCCCCC CCCCCCCCCC CCCCCCCCCCCC CCCCCCCCCC CCCC rrrr 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CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver Creek Beaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver Creek Beaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver CreekBeaver Creek Metres Adopted by Council August 18 2022 4.0 LAND USE established in the implementing Zoning By-law, with regards to any livestock, poultry and/or c) A bed and breakfast, and accessory outdoor recreational uses, is permitted. d) Livestock and/or poultry facilities, as defined in the implementing zoning by-law and tables, shall not be permitted, save and except for one horse barn with a housing capacity not to exceed 5 horses, and an associated manure storage facility. The barn and its associated manure storage facility shall comply with Minimum Distance Separation II, calculated in accordance with the Minimum Distance Separation formulae established in the implementing Zoning By-law, with regards to uses, buildings and structures permitted through Subsection 4.1.2.4(a). e) A hydrogeological report to assess the potential impacts of the golf course on local wells and groundwater resources shall be prepared to the satisfaction of the Ministry of the Environment. 4.1.3.4.2 In addition to the other policies of this Official Plan, the following special policies shall apply to the Special Development Area 1 (Talbot Park Golf Course) to this Plan. a) Notwithstanding the Agricultural Consent Policies of Section 4.1.4 of this Plan, the lands shown as Area "B" may be severed from the subject lands, in whole or in part, subject to the following policies: i)A site plan agreement, in accordance with Subsection 41(7)(c) of the Planning Act, R.S.O., 1990, has been entered into with the Municipality respecting the development of the golf course in Area "A". ii)The severed portion is to be merged in title with abutting lands, and Subsection 3 of Section 50 of the Planning Act, R.S.O., 1990, as amended, shall apply to any subsequent conveyance. iii) Only one residence shall be permitted on the merged lands. Livestock and/or poultry facilities shall not be permitted, save and except for one horse barn with a housing capacity not to exceed 5 horses, and an associated manure storage facility. The barn and its associated manure storage facility shall comply with Minimum Distance Separation II, calculated in accordance with the Minimum Distance Separation formulae established in the implementing Zoning By-law. iv) The lands be re-zoned as a condition of severance to regulate the location of buildings and structures, lot size and permitted uses. The Talbot Park Golf Course Relocation Environmental Issues Scoping Report dated January 2002 identified key environmental features and functions for certain lands within the vicinity of Beaver Creek. The recommendations of the Scoping Report, in conjunction with the input of the Kettle Creek Conservation Authority, further served to identify those areas in which development may August 18, 2022 Page 97 4.0 LAND USE only be permitted subject to a development proponent carrying out site specific environmental studies to identify measures to mitigate the potential impacts that the development proposal may have on the natural features and ecological functions of the particular area and to identify compensation measures where impacts cannot be mitigated in order to achieve no net loss of the resource being impacted. These areas are shown as Hazard Prone Areas and Special Development Areas respectively on Schedule SD1 Special Development Area 1 (Talbot Park Golf Course) to this Plan. 4.1.3.4.3 Special Development Area 1 - Policies In addition to the policies contained in this Plan, the following special policies shall apply to lands identified as Special Development Areas and Hazard Prone Areas as shown on Schedule SD1 - Special Development Area 1 (Talbot Park Golf Course). a)The Special Development Areas shown on Schedule SD1 to this Official Plan are intended to be used in accordance with the underlying land use designations as shown on Schedule A, and the policies of Subsection 4.1.2.4. The intent of this policy is to ensure that the natural features and/or areas are adequately protected through the planning and development process. b)The Special Development Areas include both upland woodlands and natural features and areas associated with the Beaver Creek system. A development proponent shall be required to prepare a site-specific environmental impact study focusing on its specific location within the subject lands in order to establish the limits of development. The environmental impact study shall recommend setbacks for development from the particular natural feature/area, vegetative buffers and/or other measures to mitigate potential environmental impacts or to provide compensation measures where impacts cannot be mitigated in order to achieve no net loss of the resource being impacted. The environmental impact study shall also recommend site planning and design guidelines. c)Through the terms of reference for the preparation of the environmental impact study the Municipality and the Conservation Authority shall define the focus of the impact analysis (ie. fish and fish habitat analysis, woodland evaluation, etc.) based upon the particular location of the property and the findings of the Environmental Issues Scoping Report. The environmental impact study shall be financed by the proponent of the development project on the subject lands. It shall be prepared by an independent consultant selected by the proponent and agreed to by the municipality and the Conservation Authority. The development application shall be reviewed within the context of that environmental impact study. The environmental impact study shall be endorsed by the municipality and the Conservation Authority prior to any development approval being granted. d)The Hazard Prone Area located within the subject lands on Schedule "SD1" to this Official Plan is intended to be used in accordance with the underlying land use designations as shown on Schedule "A", the policies of Subsection 4.1.2.4, and the Natural Hazards policies set out in Section 3.2 of this Official Plan. The intent of this policy is to ensure that public health and safety are adequately protected through the planning and development process. August 18, 2022 Page 98 4.0 LAND USE e)The Hazard Prone Area includes both flood plain and a wetland feature associated with the Beaver Creek system. Prior to the approval of any development within the Hazard Prone Area, a development proponent shall be required to: 1.Prepare a site-specific flood plain analysis in order to identify the limits of the flood plain of Beaver Creek under regulatory storm conditions. The flood plain analysis shall be prepared by an independent consultant selected by the proponent and based upon terms of reference agreed to by the Municipality and the Conservation Authority. The flood plain analysis shall make recommendations on proposed cut/fill and grading associated with the proposed development, and assess the potential impacts to upstream and downstream properties. Development or alterations within the flood plain of Beaver Creek shall require the prior approval of the Kettle Creek Conservation Authority. 2. Prepare a site-specific wetland evaluation study in order to establish the limits of development. The wetland evaluation study shall be prepared by an independent consultant selected by the proponent and based upon terms of reference agreed to by the Municipality and the Conservation Authority. The wetland evaluation study shall be financed by the development proponent and the development application shall be reviewed within the context of that wetland evaluation study. The wetland evaluation study shall be endorsed by the municipality and the Conservation Authority prior to any development approval being granted. f)Beaver Creek has been identified by the Conservation Authority and within the Environmental Issues Scoping Report as fish habitat. Setbacks for development from the creek shall be required. Setbacks shall be defined through the preparation of site and/or area specific environmental impact studies that identify the measures necessary to mitigate the impacts of adjacent development on fish habitat. Where a crossing of Beaver Creek is proposed, the environmental impact study shall: review site conditions and features for constraints and opportunities to determine the optimum location for the crossing; identify the potential impacts to fish habitat associated with a crossing at the proposed location; identify measures necessary to mitigate the identified impacts associated with the construction of the crossing at the proposed location; and, identify compensation measures where impacts cannot be mitigated in order to achieve no net loss of the productive capacity of the habitat being impacted; g)Environmental impact studies prepared to address matters relative to fish habitat shall be prepared to the satisfaction of the Municipality, the Conservation Authority and the Federal Department of Fisheries and Oceans. August 18, 2022 Page 99 4.0 LAND USE 4.1.3.5 44846 Talbot Line RV Sales and Service The lands known as 44846 Talbot Line and described as being Part of Lot 17, Concession 9, geographic Township of Yarmouth may be used for the service and sale of recreational vehicles to be operated as a rural home occupation accessory to the existing rural residential use. The use of these lands is subject to the following policies: a)The lands be re-zoned to permit the use. The site-specific zoning amendment shall: limit the number of employees not living on the subject lands to two; control the maximum floor area of all buildings and structures associated with the business to 350 square metres; and control the area dedicated to the business on the subject lands to no more than 15% of the lot area (2,250 square metres). b)The lands are subject to site plan control. c) The lands front onto Highway #3 (Talbot Line). Development of the lands relative to building construction and land use, entrances and access, and signage is subject to Ontario Ministry of Transportation approvals in accordance with the Public Transportation and Highway Improvement Act. August 18, 2022 Page 100 4.0 LAND USE 4.2 HAMLETS The Hamlets shown on Schedule A to this Plan recognize the existence of small clusters of non- farm, predominantly residential development on small lots that are part of the historical development pattern within the rural area of the former Township of Yarmouth. Hamlets, are considered Settlement Areas and are considered as an urb land use structure given that these areas could not realistically revert back to agriculture. These are considered a separate land use designation to control land use within these existing clusters of development. Hamlets are not a focus of growth and development for the Municipality. The following special policies apply within Hamlets. 4.2.1 Hamlet - Policies a)Where land is shown as a Hamlet on Schedule A to this Plan, the predominant use of land shall be for residential purposes. b)Home occupations which are carried on in compliance with Subsection 4.2.3 to this Plan are permitted. c)Parks, public uses, community facilities and existing commercial and industrial uses may also be permitted. d)No expansion of existing Hamlet boundaries will be permitted. e)Infilling within the Hamlet designation shall be permitted, subject to the following considerations: 1.Infilling shall occur only by consent, and in no case shall the limits of a Hamlet be expanded. 2.Consents shall be in accordance with the general severance policies contained in Subsection 5.3.9. 3.The proposed lot must meet with the minimum lot frontage and area requirements of the zoning by-law. 4.The lot can be serviced in accordance with the policies contained in Subsection 8.2, as applicable. f)The zoning by-law may contain more specific regulations to control uses permitted within the Hamlet. August 18, 2022 Page 101 4.0 LAND USE 4.3 RESIDENTIAL DESIGNATION ules provide the main locations for housing in Central Elgin. A broad range of housing types and compatible services and amenities are permitted within the fully serviced Urban Settlement Areas, in keeping with both local and provincial priorities and to make the most efficient use of available infrastructure. Residential land use is permitted in the Rural Settlement Areas but shall be focused to the existing built-up areas in order to recognize the limitations on development due to the lack of full municipal services. While the primary role of the residential designation is to provide various housing options for residents in different life stages, the designation also recognizes that these areas are supported by community infrastructure such as parks and schools. Opportunities for limited commercial or service uses that are essential to day-to-day life are also supported within the residential designation. Goals To promote sustainable, efficient and diverse residential neighbourhoods. To provide a diverse range of affordable and market-based housing types and densities. To ensure that existing and new residential areas are walkable and are supported by all modes of transportation. To encourage the distribution of institutional, convenience commercial, personal services and other complementary non-residential uses in appropriate locations within residential areas. 4.3.1 Residential Designation - Policies a)Where land is designated Residential on the Land Use Schedules to this Plan, a range of residential dwelling types and densities shall be permitted, including, but not limited to, single detached, semi-detached, duplex dwellings, triplex dwellings, townhouse dwellings and apartment dwellings. Conversion of existing dwellings to increase the number of dwelling units is also permitted. b)The Municipality is committed to well-designed neighbourhoods as a means of creating and maintaining an attractive, livable, safe and functional community. To support the successful integration of different affordable and market-based housing types, the Municipality will apply the community design principles provided in the Plan and any urban design guidelines that apply to that area. c)Ancillary uses such as schools, neighbourhood and community parks, trail connections, places of worship, home occupations, and community and social service facilities, shall also be permitted subject to the following: 1.Only those uses which are compatible with and complementary to residential uses and where the amenities of adjacent residential areas are preserved through the provision of August 18, 2022 Page 102 4.0 LAND USE adequate buffering, landscaping, off-street parking, and vehicular access shall be permitted. 2.Where possible, ancillary uses shall be grouped together to serve as focal points for residential areas, and to encourage the integration of parking, landscaping, and other facilities. 3.The development proposal is subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended, and will be subject to a high standard of community design as per the policies of this Plan. 4.Detailed development standards for ancillary uses permitted within the Residential designation shall be established in the implementing Zoning By-law. d)Ancillary commercial or personal service uses are not intended to be standalone uses but rather as part of a mixed-use or multi-storey building in a manner that is oriented toward and enhances the pedestrian environment. In addition to the criteria provided by policy 4.3.1 b), these uses will only be permitted at intersections of higher-order roads, such as arterial and collector streets, in the Residential designation. e)Additional residential dwelling units are permitted in the Residential designation, subject to meeting the policies in subsection 2.3.6. f)Special need housing in accordance with the policies of subsection 2.4.4 shall be permitted in the Residential designation within Urban Settlement Areas. g)Where new residential development is proposed adjacent to any non-residential development, potential impacts from the non-residential developments on the residential development shall be assessed to the satisfaction of the Municipality to determine if mitigation is required. Mitigation may include, but not be limited to, such measures as building setbacks, landscaping and screening. The use of native species in landscaping shall be encouraged. h)Existing cemeteries are permitted within the Residential designation. New cemeteries or the expansion or enlargement of existing cemeteries shall require an amendment to this Plan. 4.3.2 Density a)Within the Urban Settlement Areas where full municipal services are provided, a full range of low to high density residential uses shall be permitted in the Residential designation. The Municipality encourages a transition from low to medium to high-density to respect the massing, scale, design and physical character of neighbourhoods and ensure compatibility. b)Low density: includes single detached dwellings, semi-detached dwellings, additional residential units, duplex dwellings, triplex dwellings, street townhouse dwellings, townhouse dwellings in a cluster development, low-rise multiple dwellings, special needs housing, and other forms of low-rise housing up to a maximum density of 22 units per net hectare (9 units per net acre). 1.Low density buildings will not exceed 3 storeys or 11 metres in height at the highest-grade elevation to ensure building heights and built forms are compatible with the built form August 18, 2022 Page 103 4.0 LAND USE and physical character of the neighbourhood. Exceptions may be considered where properties with unusual grade conditions exist. c)Medium density: includes street townhouse dwellings, townhouse dwellings in a cluster development, multiple dwellings, apartments, and other forms of mid-rise housing in a range of greater than 22 units per net hectare (9 units per net acre) up to a maximum of 35 units per net hectare (14 units per net acre). 1.The proposed design of the residential development is compatible with the built form and the physical character of surrounding uses, and is consistent with the policy direction in the Community Design and Complete and Healthy Communities sections of the Plan; 2.The site is physically suited to accommodate the proposed development. Consideration will be given to the preservation of features of the natural environment which may be compromised with more dispersed low-density development; 3.Adequate recreational and amenities are provided on site; 4.The site is in general proximity to a park, natural area, institutional use or commercial facilities; 5.Medium density buildings will not exceed 6 storeys or 22 metres in height at the highest- grade elevation to ensure building heights and built forms are compatible with the built form and physical character of the neighbourhood. Exceptions may be considered where properties with unusual grade conditions exist. 6.The proposed site can be serviced with adequate water supply and sanitary sewage disposal in accordance with the policies contained in Section 2.8 of this Plan; 7.The property shall have direct access to an arterial or collector road maintained to a municipal standard with capacity to accommodate traffic generated from the site; 8.Sufficient off-street parking facilities are provided in accordance with the standards set out in the Zoning By-law. Surface parking should be minimized in favour of more intensive parking; and 9.Consideration shall be given to matters related to land use compatibility, traffic impacts and proximity effects such as noise and visual impacts. d)High density: includes apartments, multiple dwellings, other forms of high-rise housing, and special needs housing in excess of 35 units per net hectare (14 units per net acre). 1.The proposed design of the residential development is compatible with the built form and the physical character of surrounding uses, and is consistent with the policy direction in the Community Design and Complete and Healthy Communities sections of the Plan; 2.The site is physically suited to accommodate the proposed development. Consideration will be given to the preservation of features of the natural environment which may be compromised with more dispersed low-density development; 3.Adequate recreational and amenities are provided on site; August 18, 2022 Page 104 4.0 LAND USE 4.The site is in general proximity to a park, natural area, institutional use or commercial facilities; 5.The proposed site can be serviced with adequate water supply and sanitary sewage disposal in accordance with the policies contained in Section 2.8 of this Plan; 6.The property shall have direct access to an arterial or collector road maintained to a municipal standard with capacity to accommodate traffic generated from the site; 7.Sufficient off-street parking facilities are provided in accordance with the standards set out in the Zoning By-law. Surface parking should be minimized in favour of more intensive parking; and 8.Consideration shall be given to matters related to land use compatibility, traffic impacts and proximity effects such as noise and visual impacts. e)Medium and high-density residential projects shall be developed on the basis of comprehensive site plans and shall require site plan approval. f)Infill and intensification proposals will be reviewed against the medium or high-density policies of the Plan based on the proposed density and built form. g)Within the Rural Settlement Areas and Hamlets, only low-density residential uses shall be permitted in the Residential designation, subject to meeting the servicing policies as set out in subsection 2.8 of this Plan. 4.3.3 Home Occupations Home occupations which are permitted in the Residential designation are subject to the following policies: a)The use is carried on entirely within the dwelling unit or accessory building, with no outside storage of goods, materials or equipment related to the home occupation use; b)The home occupation use is clearly ancillary to the primary use of the property as a residence; c)The built form of the dwelling and property should continue to maintain its appearance and principle use as a residential dwelling in keeping with the character of the area; d)The property is the principal residence of the person carrying on the home occupation use; e)The use does not generate adverse effects such as excessive traffic, noise, odor, or parking problems with the residential area; f)The use is non-retail in nature; and g)Detailed standards shall be set out in the zoning by-law, and may include, among other items, regulations respecting size, permitted uses, and signage for the home occupation use. 4.3.4 Boarding/Lodging Houses and Bed and Breakfast Establishments a) Boarding/lodging houses and bed and breakfast establishments are defined for the purposes of this Plan as a building or part of a building where the owner, tenant or keeper of which August 18, 2022 Page 105 4.0 LAND USE resides and where there is offered or supplied for gain or profit lodging or lodging and meals, but excludes a provincial group home or other special needs housing, hotel, inn or institution. b) Boarding/lodging houses and bed and breakfast establishments may be permitted in the Residential or Agricultural designations subject to the following policies: 1.The property shall have frontage on a public road maintained to a municipal standard; 2.The proposed use can be serviced with adequate water supply and sanitary sewage disposal in accordance with the policies contained in Section 2.8 of this Plan; 3.Adequate parking spaces shall be provided and maintained on-site for the proposed use; 4.Availability of community services and facilities; 5.The subject lands shall be suitable to accommodate the proposed use in terms of lot size, setbacks, side yards and landscaped open space; 6.The existing dwelling shall be structurally sound and capable of accommodating alterations for the proposed use; 7.The character of the surrounding area shall be maintained; and 8.An amendment to the Zoning By-law is required. c) Central Elgin may incorporate location criteria and licensing procedures for boarding/lodging houses and bed and breakfast establishments. 4.3.5 Home-Sharing and Short-Term Rentals/Accommodation The Municipality of Central Elgin recognizes the role that Home-Sharing and Short-Term Rentals/Accommodation can play in assisting tourism opportunities where sufficient tourist lodging, or a wider selection of accommodations, does not exist. In addition, these can assist landowners with opportunities to make it more affordable to live in their own residence or supplement their income by offsetting the cost of their vacation property. While providing economic opportunities for the Municipality, it is recognized that there are possible impacts of home-sharing in depleting the available stock of long-term rentals and a potential increase in market rents. It is the intent that these operations will not negatively impact the Municipality in achieving its housing goals and objectives, including housing affordability. The Municipality may, through appropriate legislative processes, consider opportunities to license and/or regulate Home-Sharing and Short-Term Rentals/Accommodation in Central Elgin. August 18, 2022 Page 106 4.0 LAND USE 4.4 COMMERCIAL DESIGNATIONS The commercial designations as shown on the Land Use Schedules reflect a hierarchy based on the established commercial land use patterns of the Municipality. They are found predominantly within the Settlement Areas where they serve both local needs and the tourist function, and along onal needs and support the adjacent Employment Area. Goals To promote a sufficient supply and range of commercial goods, services, and employment opportunities to meet the needs of the To promote a high aesthetic quality in all commercial areas that reflects the physical character of the Municipality. To minimize the impacts of commercial uses on adjacent sensitive land uses. 4.4.1 Commercial-Industrial - Policies a)Where land is designated Commercial-Industrial on the Land Use Schedules to this Plan, a mix of space-extensive commercial activities along with light industrial activities shall be permitted. Other than those lands identified Employment Area, Land Use Plan, the Commercial-Industrial designation will not be considered an Employment Area use. b)Permitted commercial uses shall have the following functional characteristics: 1.The uses are not oriented towards casual pedestrian-oriented shopping activity but rather vehicle oriented single-purpose shopping trips; 2.The uses require sites accessible to urban or rural collector roads, county roads or provincial highways to serve their market areas; 3.The uses may serve demands from highway traffic; 4.The land use and building requirements result in the need for a single purpose-built structure for each use; and 5.No single use shall exceed 930 square metres in gross leasable floor area. c)Permitted uses in this designation may include hotel-motel business; automotive service; automotive dealerships; gas bars; business offices; eating establishments; and home and auto supply stores. d)Commercial uses which are more appropriate to lands designated General Commercial shall be prohibited. e)Light industrial uses shall be limited to those activities such as manufacturing, processing, repair and servicing, bulk fuel sales; storage of goods and raw materials warehousing, and similar such uses. Permitted light industrial uses must be small in scale, self-contained within a building and producing no emissions including noise, odour, dust and/or vibration. August 18, 2022 Page 107 4.0 LAND USE f)The property shall have frontage on a public road maintained to a municipal standard. Access points to parking areas shall be limited in number and designed in a manner that will minimize the danger to vehicular and pedestrian traffic. Where proponent shall be required to obtain all necessary permits from the Ministry of Transportation prior to development. g)Office uses that are associated with and clearly ancillary to a permitted Commercial-Industrial use are also permitted. h)A high standard of building design, landscaping and signage will be required. All proposed new development or additions/expansions to existing development are subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended, and shall have general conformity to the Community Design polices of the Plan and any associated municipal Urban Design Guidelines that are in effect in the Municipality. 4.4.2 Commercial - Policies a)Where land is designated Commercial on the Land Use Schedules to this Plan, the permitted uses shall be commercial uses such as retail stores, personal and business services, offices, restaurants and other eating establishments, hotels, motels, places of entertainment and general assembly. b)Ancillary residential uses, above the main or first storey, that are part of a mixed-use development may be permitted within the Commercial designation. The suitability of those uses will be assessed based on land use compatibility and the residential density provisions of Subsection 4.3.2 of this Plan. c)Detailed development standards for Commercial development shall be established in the implementing Zoning By-law. d)A high standard of building and landscape design shall be applied to commercial development through the requirements of the implementing Zoning By-law and site plan approval, particularly where such developments are adjacent to residential uses or are located in a strategic location. e)Within the Commercial designation convenient access for pedestrians and integration with pedestrian and bicycle paths shall be encouraged. f)Proposals for new Commercial uses shall be reviewed on the basis of general conformity with the Community Design section of the Plan, any associated municipal Urban Design Guidelines that are in effect in the Municipality, and the following policies: 1.The proposed development shall provide adequate buffering and landscape screening to ensure visual separation between the commercial use and adjacent land uses; 2.Landscape screening may include the provision of plantings, earthen berms, fences, trees; the construction of screen walls or a combination of the aforementioned techniques. The use of native species in landscaping shall be encouraged.; 3.Provision shall be made for parking, loading, vehicle circulation, garbage collection/storage, and other required facilities for the development; August 18, 2022 Page 108 4.0 LAND USE 4.The property shall have frontage on a public road maintained to a municipal standard; 5.The site shall be provided with full municipal services; and g)Outside storage or display of merchandise shall be regulated through the implementing zoning by-law and through Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended. 4.4.3 Office Professional - Policies a) Withi shall be offices, public administration buildings, and institutional uses. b) Accessory retail commercial uses of a convenience or service nature that are clearly incidental and subordinate to the main office use, with no single use exceeding 300 square metres in size, are also permitted. This may include a coffee shop, copy centre, convenience store, personal service shop or fitness centre. c) The property shall have frontage on a public road maintained to a municipal standard. d) Adequate buffering, landscaping, screening and separation distances between residential purposes are required to mitigate against potential negative impacts due to noise, lighting and odours. The use of native species in landscaping shall be encouraged. e) The implementing zoning by-law shall establish standards for off-street parking. f) The maximum gross leasable floor space available for all accessory retail uses within the g) All proposed new development or additions/expansions to existing development within the Office/Professional designation are subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended, and shall have general conformity to the Community Design polices of the Plan and any associated municipal Urban Design Guidelines that are in effect in the Municipality. 4.4.4 Local Commercial - Policies a) Where land is designated Local Commercial on the Land Use Schedules to this Plan, the permitted uses shall be retail and service uses of a convenience or day-to-day nature with no single use exceeding 300 square metres in size. Examples of permitted uses include a variety store, hairdresser, barber, gas bar and a restaurant. Office uses, such as professional offices for doctors or dentists, are also permitted. b) Ancillary residential uses, above the main or first storey, that are part of a mixed-use development may be permitted within the Commercial designation. The suitability of those uses will be assessed based on land use compatibility and the residential density provisions of Subsection 4.3.2 of this Plan. c) The property shall have frontage on a public road maintained to a municipal standard. August 18, 2022 Page 109 4.0 LAND USE d) Adequate buffering, landscaping, screening and separation distances between areas ntialotherwise used for residential purposes are required to mitigate against potential negative impacts due to noise, lighting and odours. e) Adequate off-street parking is required. Parking standards may be established in the implementing zoning by-law. f) The maximum gross leasa metres. g) All proposed new development or additions/expansions to existing development within the Local Commercial designation are subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended, and shall have general conformity to the Community Design polices of the Plan and any associated municipal Urban Design Guidelines that are in effect in the Municipality. 4.4.5 New High Order Commercial Developments In support of an application for an amendment to the Official Plan or the Zoning By-law to permit a commercial development in excess of 930 square metres of gross leasable floor area, a proponent shall be required to submit the following: a)A planning study demonstrating the appropriateness of the proposed development in relation to existing and planned land uses; b)A traffic analysis indicating how the traffic generated by the proposed development can be accommodated without creating adverse impacts on the capacity of the road system or on adjacent land uses; c)A market impact study indicating that the proposed development can be justified on the basis of market demand without severely impacting existing and planned commercial development; d)An engineering analysis demonstrating that municipal services necessary to support the proposed development can be provided. e)Comprehensive site plans for the purpose of integrating the development with adjacent properties as much as possible. August 18, 2022 Page 110 4.0 LAND USE 4.5 EMPLOYMENT AREA DESIGNATIONS In order to provide a foundation for sustainable future economic growth, Central Elgin has identified Employment Areas to be the focus of the major concentrations of industrial and service commercial related employment growth and development in the Municipality. The Employment Areas have been chosen based on criteria including access to municipal services, proximity to intermodal transportation opportunities and minimal potential for conflict with existing uses. Existing areas of industrial and space extensive commercial uses located within the Municipality will be recognized as potential opportunities for uses that are compatible with existing surrounding uses and provide local economic benefit. Goals To foster a thriving economy; To provide for an appropriate mix and range of industrial employment to meet long term needs; To provide opportunities for a diversified economic base and to take into account the needs of existing and future businesses; To ensure the necessary infrastructure is provided to support current and future needs; and To ensure the long-term operational and economic viability of the employment area from sensitive land uses. 4.5.1 Major Industrial - Policies a)se Schedules to this Plan, the permitted uses shall include a full range of manufacturing, fabricating, processing, assembling; storage and warehousing/bulk storage of goods and materials; repair and service operations; intermodal trans-shipment facilities including railway and marine uses; and Municipal works yards. b)Accessstrial may include administrative offices for the permitted industrial use; a cafeteria; commercial uses accessory to the industrial use such as limited retail facilities for the sale of a portion of the goods produced on the premises; and compatible public use. c)Proposals for the following: 1.The Land Use Compatibility policies contained within Subsection 3.9 of this Plan. 2.The Servicing policies contained within Subsection 2.8 of this Plan. 3.All proposed new development or additions/expansions to existing development within the Major Industrial designation are subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended. August 18, 2022 Page 111 4.0 LAND USE d)Outdoor open storage of goods and materials may be permitted designation in accordance with the following policies: 1.Where practical storage areas shall be located away from adjacent residential areas and/or provide adequate buffering to visually screen the storage areas from those uses; 2.All buffering, fencing and screening shall enhance the site and be of a permanent nature; 3.Where natural landscaping is utilized as part of the buffering, it shall be adequate in size and type to screen the outdoor storage; and 4.No outdoor storage shall be permitted within a front yard or exterior side yard. e)Municipal uses may be permitted subject to their being a demonstrated need within the employment area designation and that their site development minimizes potential impacts on the long-term viability of adjacent uses. f)The property shall have frontage on a public road maintained to a municipal standard. g)Standards for industrial development shall be implemented through the Zoning By-law. h)Licensed Adult Entertainment Parlours are permitted within th designation as shown on the Land Use Schedules, only in free-standing, single use structures, provided that such uses are located no closer than 500 metres measured in a continuous path over the shortest distance from a residence, a church, a school, a day nursery or a public park or a Residential or Open Space or Park zone. 4.5.1.1 Exception 9823 Yarmouth Centre Road Notwithstanding the policies of Subsection 4.5.1, the lands located at 3823 Yarmouth Centre Road may be used for residential use. The use of these lands is subject to the following policies: (i) The lands be re-zoned to permit the use. (ii) The lands may be severed into two lots, each containing one of the two existing residential dwelling units, pursuant to Section 53 of the Planning Act, R.S.O., 1990, as amended. 4.5.2 Major Industrial - St. Thomas Airport The Major Industrial - St. Thomas Airport designation, as shown on the Land Use Schedules to this Plan, represents those areas where a mix of aviation and non-aviation activities shall be permitted. Permitted non-aviation activities must not be in conflict with the long-term use of the surrounding lands for industrial and/or airport purposes. Goals: To protect the airport, through policy and regulations, from sensitive and incompatible land uses which may disrupt the airport function; August 18, 2022 Page 112 Schedule "K" To The Official Plan of The Municipality of Central Elgin Employment Areas LAND USE PLAN Land Use Designation Agricultural Major Industrial Commercial - Industrial Natural Heritage Natural Hazard Hamlet NOTE: Modification No. 31 under Section 17(34) of the Planning Act City of St Thomas Map Legend Municipal Boundary Railway Elgin Area Primary Water Supply Sytem Watercourses Waterbodies " """"" """""""" """"""" """""""" """" """""" """""""" """"""""" """""""" " DDDDD DDDDDDD DDDDDD DDDDD DDDDDDDD DDDDDDD DDDDDDD DDDD DDDDDDDDDDDD DDDD """" """" """""" """""""" """""""" """""" """"""" """"" """""""""""" """"" "" """" """""" """""""" """""""" """""""" """"""" """"""""" """""" """"" "" eeeee eeeeeee eeeee eeeeee eeeeeeee eeeeeee eeeeeee eeee eeeeeeeeeeee eeee L LLL LLLLL LLLLLL LLLLLLL LLLLLLL LLLLLLL 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RoadTower RoadTower RoadTower RoadTower RoadTower RoadTower Road Tower RoadTower RoadTower RoadTower RoadTower RoadTower Road Tower RoadTower RoadTower RoadTower RoadTower RoadTower Road Schedule "L" To The Official Plan of TTTTT TTTTTTaaaaaallllll TTTTTTaaaaaallllllbbbbbbooooootttttt TTTTTTTaaaaaaallllllbbbbbbooooootttttt LLLLLLiiiiii TTTTTTaaaaaalllllllbbbbbbbooooootttttt LLLLLLiiiiiinnnnnneeeeee TTTTTaaaaaallllllbbbbbbooooooottttttt LLLLLLLiiiiiinnnnnneeeeee ((((((HHHHHHiiiii TTaaaaaallllllbbbbbbooooootttttt LLLLLLiiiiiiinnnnnnneeeeee ((((((HHHHHHiiiiiigggggghhhhhh bbbbbboooooottttt LLLLLLiiiiiinnnnnneeeeeee (((((((HHHHHHHiiiiiigggggghhhhhhwwwwwwaaaaaa t LLLLLLiiiiiinnnnnneeeeee ((((((HHHHHHiiiiiiiggggggghhhhhhwwwwwwaaaaaayyyyyy 333333 nnnnnneeeeee ((((((HHHHHHiiiiiigggggghhhhhhhwwwwwwwaaaaaayyyyyy 333333)))))) ((((((HHHHHHiiiiigggggghhhhhhwwwwwwaaaaaaayyyyyyy 333333)))))) iigggggghhhhhhwwwwwwaaaaaayyyyyy 3333333))))))) wwwwwwaaaaaayyyyyy 333333))))))The Municipality of yyyyyy 333333)))))) )))))) """"""" """"""" """"""" """"""" """"""" """"""" """"""" Central Elgin KKKKKKK KKKKKKK KKKKKKK KKKKKKK KKKKKKK KKKKKKK KKKKKKK """"""" """"""" """"""" """"""" """"""" """"""" """"""" Employment Areas eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee lllllll lllllll lllllll lllllll lllllll lllllll lllllll Airport uuuuuuu uuuuuuu uuuuuuu uuuuuuu uuuuuuu uuuuuuu uuuuuuu ddddddd ddddddd ddddddd ddddddd ddddddd LAND USE PLAN ddddddd ddddddd eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee hhhhhhh hhhhhhh hhhhhhh hhhhhhh hhhhhhh hhhhhhh hhhhhhh ccccccc ccccccc ccccccc ccccccc ccccccc ccccccc ccccccc SSSSSSS SSSSSSS SSSSSSS SSSSSSS SSSSSSS SSSSSSS SSSSSSS eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee eeeeeee Land Use Designation S SSSSSS SSSSSSS SSSSSSS SSSSSSS SSSSSSS SSSSSSS SSSSSSS Agricultural Major Industrial St Thomas Airport dddddd dddddd dddddd ddddddd dddddd dddddd Natural Heritage aaaaaa aaaaaa aaaaaa aaaaaaa aaaaaa aaaaaa oooooo oooooo ooooooo oooooo oooooo oooooo RRRRRR RRRRRR RRRRRR RRRRRRR RRRRRR RRRRRR Natural Hazard eeeeee eeeeee eeeeee eeeeeee eeeeee eeeeee rrrrrr rrrrrr rrrrrrr rrrrrr rrrrrr rrrrrr tttttt tttttt tttttt ttttttt tttttt tttttt nnnnnn nnnnnn nnnnnn nnnnnnn nnnnnn nnnnnn Hamlet eeeeee eeeeee eeeeee eeeeeee eeeeee eeeeee CCCCCC CCCCCC CCCCCC CCCCCCC CCCCCC CCCCCC hhhhhh hhhhhh hhhhhhh hhhhhh hhhhhh hhhhhh tttttt tttttt tttttt ttttttt tttttt tttttt uuuuuu uuuuuu uuuuuuu uuuuuu uuuuuu uuuuuu oooooo oooooo ooooooo oooooo oooooo oooooo mmmmmm mmmmmm mmmmmm mmmmmmm mmmmmm mmmmmm dddddd dddddd rrrrrrddddddd rrrrrrdddddd rrrrrrrdddddd rrrrrrdddddd rrrrrr rrrrrr aaaaaa aaaaaa aaaaaaaaaaaaa aaaaaaaaaaaa aaaaaaaaaaaaa aaaaaaaaaaaa aaaaaa aaaaaa oooooo oooooo ooooooo oooooo YYYYYYoooooo YYYYYYoooooo YYYYYYY YYYYYY YYYYYY YYYYYY RRRRRR RRRRRR RRRRRRR RRRRRR RRRRRR RRRRRR rrrrrr rrrrrr rrrrrrr rrrrrr rrrrrr rrrrrr eeeeee eeeeee eeeeee eeeeeee eeeeee eeeeee kkkkkk kkkkkk kkkkkk kkkkkkk kkkkkk kkkkkk aaaaaa aaaaaa aaaaaa aaaaaaa aaaaaa aaaaaa uuuuuu uuuuuu uuuuuu uuuuuuu uuuuuu uuuuuu QQQQQQ QQQQQQ QQQQQQ QQQQQQQ QQQQQQ QQQQQQ Map Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies • EEEEEE EEEEEEllllllmmmmmm EEEEEEllllllmmmmmm LLLLLL EEEEEEElllllllmmmmmm LLLLLLiiiiiinn EEEEEEllllllmmmmmmm LLLLLLiiiiiinnnnnneeeeee EEEEEEllllllmmmmmm LLLLLLLiiiiiinnnnnneeeeee llllllmmmmmm LLLLLLiiiiiiinnnnnnneeeeee LLLLLLiiiiiinnnnnneeeeeee iiiiiinnnnneeeeee nnnnneeeeee 1500150300 Metres Source Data Provided by: Adopted by Council August 18 2022 Catfish Creek Conservation Authourity Yarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre Road Yarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre Road Yarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre Road Yarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre Road Yarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre Road Yarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre RoadYarmouth Centre Road 4.0 LAND USE To permit non-aviation related development opportunities, compatible with and supportive to the major industrial uses of the airport lands and the highway commercial, agricultural and rural residential uses on surrounding lands; To guide the physical development and financial priorities of the airport lands through the master planning process; and To implement and ensure compliance with the airport noise policies of the Provincial Policy Statement. 4.5.2.1 Major Industrial - St. Thomas Airport - Policies a)- ation on Schedule L means the predominant use of land is for uses dedicated to the operation of the airport such as the airport terminal, airport business offices, aircraft maintenance and repair, fuelling and storage, and aviation related commercial and industrial uses. Other Major Industrial uses such as manufacturing, processing of goods, wholesaling, warehousing, and bulk storage are also permitted. Business offices accessory to an industrial use are permitted. b)Non-aviation related wholesale and retail businesses may be permitted for selected areas dustrial - nation provided these businesses do not conflict with the long-term use of the surrounding lands for industrial and/or airport purposes, or the highway commercial facilities along Talbot Line. c)Other uses permitted are park and open space areas, public and institutional uses, commercial recreational facilities, restaurants, automobile body shops, service stations, automotive trade, and public or private halls, provided the function of these uses are not in conflict with the development and operation of the area for airport or industrial uses. d)P- plan control. 4.5.2.2 NEF/NEP Contours Provincial Policy requires that new residential development and other sensitive land uses be prohibited in areas near airports above the 30 NEF/NEP, as set out on maps approved by Transport Canada. Such mapping has been prepared for the St. Thomas Municipal Airport. In order to protect the St. Thomas Municipal Airport from incompatible development, the following policies shall apply: a)New residential development and other sensitive land uses will not be permitted in areas above 30 NEF as set out in Schedule L1, or 30 NEP as set out in Schedule L2 to this Plan. b)Redevelopment of existing residential uses and other sensitive land uses may be considered above 30 NEF/NEP, if it has been demonstrated that there will be no negative impacts on the long-term function of the airport. c)New development in areas below 30 NEF/NEP but in close proximity to the St. Thomas Airport August 18, 2022 Page 113 4.0 LAND USE Vibration and/or Land Use Compatibility policies found in Subsection 3.10 of this Official Plan. This may include a review and update of the NEF/NEP contours in accordance with the standards prescribed by Transport Canada. d)New development permitted within the airport lands and other areas above the 30 NEF/NEP may be subject to a noise analysis to identify noise reduction features and other mitigation measures in accordance with the policies and guidelines of Transport Canada Aviation. August 18, 2022 Page 114 Schedule "L1" To The Official Plan of The Municipality of Central Elgin St Thomas Municipal Airport NOISE CONTOURS NEF Noise Contours NEF 25 Contour NEF 30 Contour Legend Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 Schedule "L2" To The Official Plan of The Municipality of Central Elgin St Thomas Municipal Airport NOISE CONTOURS NEP Noise Contours NEP 25 Contour NEP 30 Contour Legend Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 4.0 LAND USE 4.6 COMMUNITY FACILITIES DESIGNATION As part of its Parks and Recreation Master Plan exercise, the Municipality has developed a hierarchy of parks which is summarized with Subsection 2.5 to this Plan. Neighbourhood and community parks are permitted within any Residential designation shown on the Land Use Schedules. It is the intent of the Community Facilities designation to recognize the location of those areas and facilities that fall under the category of regional parks including public beaches, significant historical or cultural amenities, high level specialized amenities (e.g. indoor swimming pool, lighted soccer pitch, etc.), public works facilities or groupings of multiple major facilities (i.e., indoor/outdoor multi-purpose recreation complex). In addition to public uses as described above, historical uses that had been permitted in residential land use designations that do not reflect the long-term intent of the residential designation (i.e., cemeteries), and private golf courses that would require comprehensive planning to allow for a change in use shall also be included within the Community Facilities designation. Goals To promote a healthy community by developing and maintaining recreational facilities, parks, open space areas and trail systems that cater to the recreation and healthy lifestyles needs of Central Elgin's residents. To recognize municipal public works sites as functional components of the fabric of publicly held lands. To recognize established cemeteries and golf courses that exist within settlement boundaries as functional components of the fabric of privately held lands. 4.6.1 Community Facilities Designation Policies a)The n the Land Use Schedules may be used for indoor and outdoor recreation, leisure, conservation and public works purposes. The Community Facilities designation may also include regional parks and accessory buildings including a community centre; recreational areas; public works facilities and other municipally owned lands, and historically established cemeteries and golf courses that exist within settlement boundaries. b)Only buildings and structures accessory to the permitted uses shall be located in the Community Facilities designation. c) Outdoor open storage of goods and materials may be permitted in a permitted public works yard in accordance with the following policies: 1.Where practical storage areas shall be located away from adjacent residential areas and/or provide adequate buffering to visually screen the storage areas from those uses; 2.All buffering, fencing and screening shall enhance the site and be of a permanent nature; August 18, 2022 Page 115 4.0 LAND USE 3.Where natural landscaping is utilized as part of the buffering, it shall be adequate in size and type to screen the outdoor storage. The use of native species in landscaping shall be encouraged.; and 4.No outdoor storage shall be permitted within a front yard or exterior side yard. August 18, 2022 Page 116 4.0 LAND USE 4.7 INDIVIDUAL COMMUNITY LAND USE PLANS Through amalgamations in 1998, and amendments that were introduced in previous Official Plans, these specific policies were recognized and carried over into this Plan. The Individual Community Land Use Plans provide a mechanism to recognize those detailed land use policies relate to each former community. These policies are to be read in addition to any applicable policies found elsewhere in the Plan. 4.7.1 Community of Belmont The Community of Belmont is located in the northerly limits of the Municipality along former Highway #74 (Belmont Road). It includes a mix of predominantly low-density residential land use The Community of Belmont is serviced with full municipal piped water and sanitary sewage disposal systems. 4.7.1.1 Special Policies a) The land use designations for the Community of Belmont are shown on Schedule B to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. 4.7.1.2 Community Improvement a)The Community Improvement Area shown on Schedule B2 to this Plan represents the area where Council shall direct its major improvement efforts. b)The boundaries of the Community Improvement Area shall be considered to be flexible and minor extensions or alterations deemed to be necessary by Council may be permitted without an Amendment to this Plan, provided the general intent of the Plan is maintained. c)The policies of Subsection 2.10.2.1 to this Plan shall apply. 4.7.1.3 Belmont Commercial Core a)The core area, which is the principal commercial area in Belmont, shall remain as compact as possible in order to be readily accessible to the pedestrian public. b)In order that the core area may continue to attract trade from the market area it serves, a high quality of development and an attractive appearance should be created within the area. A design plan should be developed prescribing a coordinated, streetscape treatment considering elements such as sign control and design, an illumination system, paving material, landscaping, etc. August 18, 2022 Page 117 4.0 LAND USE c)Adequate parking and loading spaces within Commercial areas shall be required in clearly defined areas for all commercial development and redevelopment for the convenience of the people and the businesses served. No open storage shall be permitted in Commercial areas. d)Council shall ensure that adequate screening be provided between the Commercial areas and any adjacent residential areas. Such screening may include the provision of appropriate planting or construction of screen walls, and fencing especially around parking lots and the rear lots of businesses. e)The Commercial designation shall be restricted to Main Street as the Village's core area and shall be prohibited from locating anywhere else except by amendment to this Plan. f)Development in the Belmont Commercial Core shall have regard to the Community Design policies of the Plan. August 18, 2022 Page 118 Municipality of Schedule "B" Thames Centre To The Official Plan of The Municipality of Central Elgin Community of Belmont LAND USE PLAN Land Use Designation Agricultural Residential Commercial Community Facility Commercial - Industrial Natural Heritage Land Use Overlay Natural Hazard Former Waste Sites Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies Sewage Lagoons Township of Malahide Metres Source Data Provided by: Kettle Creek Conservation Authourity Adopted by Council August 18 2022 Ministry of the Environment Municipality of Schedule "B1" Thames Centre To The Official Plan of The Municipality of Central Elgin Community of Belmont ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County County Road Provincial Provincial Highway Map Legend Urban Settlement Area Municipal Boundary Railway Watercoursees Waterbodies Sewage Lagoons Township of Malahide Metres Adopted by Council August 18 2022 Municipality of Schedule "B2" Thames Centre To The Official Plan of The Municipality of Central Elgin Community of Belmont COMMUNITY IMPROVEMENT AREA Community Improvement Area Map Legend Urban Settlement Area Municipal Boundary Railway Watercourses Waterbodies Sewage Lagoons Township of Malahide Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.2 Community of Lynhurst The Community of Lynhurst is located in the central area of the Municipality, just outside of the northwest corner of the City of St. Thomas. It is almost exclusively residential in terms of land use. The Community of Lynhurst is fully serviced with municipal piped water supply and sanitary sewage through an agreement with the City of St. Thomas. 4.7.2.1 Special Policies a) The land use designations for the Community of Lynhurst are shown on Schedule C to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. 4.7.2.2 Vermeer Flowers The lands known as 18 Parkins Avenue and described as being Concession 9, Part Lot 1, and including lands described as Part Lot 4 on Plan 28, Part of Block B may be used for the propagation and sale of flowers. August 18, 2022 Page 119 Township of Southwold City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity of St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas City of St Thomas Source Data Provided by: Kettle Creek Conservation Authourity Land Use Designation Map Legend Schedule "C" Agricultural Urban Settlement Area To The Official Plan of Built Area Limits Residential The Municipality of Municipal Boundary Local Commercial Central Elgin Railway Community Facility Watercourses Community Natural Heritage Waterbodies of Lynhurst Natural Hazard LAND USE PLAN Hamlet Metres Adopted by Council August 18 2022 Township of Southwold City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity of City ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity ofCity of St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas St ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt ThomasSt Thomas City of St Thomas Map Legend Schedule "C1"Roads Classification Urban Settlement Area Municipal To The Official Plan of Municipal Boundary Collector The Municipality of Railway Local Central Elgin Watercourses Road Widening County Waterbodies Community County Road of Lynhurst Provincial ROADS CLASSIFICATION and WIDENING Provincial Highway Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.3 Community of Eastwood Subdivision The Eastwood Subdivision is located in the central area of the Municipality, just outside of the southeast corner of the City of St. Thomas. It is almost exclusively residential in terms of land use. The Eastwood Subdivision lies within the study area for the East Side Servicing Study and is fully serviced with municipal piped water supply and sanitary sewage through an agreement with the City of St. Thomas. 4.7.3.1 Special Policies a) The land use designations for the Community of Eastwood Subdivision are shown on Schedule D to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. c) Notwithstanding the provisions of paragraph 2.3.2.1(b) to this Plan, within the Built Area, as , redevelopment of an existing site, new development on an existing vacant lot or infilling through the creation of a new lot, may be permitted on partial or private services, subject to following: 1.New lot creation shall only occur by way of consent in accordance with Subsection 2.8 and Subsection 5.3.9 to this Plan; 2.Development and/or redevelopment must be at a density that is consistent and compatible with existing development in the area; and 3.A proponent shall be required to enter into a development agreement with the Municipality, to be registered on title, to include provisions requiring connections to municipal services when such services become available. d) Within the Urban Settlement Area boundary, new development will not be permitted outside of the Built Area, until: 1.Full municipal piped sanitary and water services are available to service the area in accordance with the policies set out in Subsection 2.8. The provision of sanitary and water services will be determined based upon: the completion of a servicing options study; the completion of an Environmental Assessment (EA) as may be required in accordance with the Municipal Class Environmental Assessment, or as amended; and, a financial strategy has been determined to the satisfaction of the Municipality to address the costs associated with the provision of municipal servicing. 2.A subwatershed study has been completed to the satisfaction of the Municipality in accordance with the policies set out in Subsection 3.3.1. 3.A traffic impact study has been completed to the satisfaction of the Municipality. August 18, 2022 Page 120 City of St Thomas " K " e l u d e h c S e e S City of St Thomas Source Data Provided by: Catfish Creek Conservation Authourity Land Use Designation Map Legend Schedule "D" Agricultural Urban Settlement Area To The Official Plan of Built Area Limits Residential Municipal Boundary The Municipality of Local Commercial Railway Central Elgin Community Facility Elgin Area Primary Water Supply System Community Natural Heritage Waterbodies of Eastwood Natural Hazard LAND USE PLAN Metres Adopted by Council August 18 2022 City of St Thomas " K " e l u d e h c S e e S City of St Thomas Map Legend Roads Classification Schedule "D1" Municipal Urban Settlement Area To The Official Plan of Collector Municipal Boundary Local Railway The Municipality of Road Widening Watercourses Central Elgin Waterbodies County Community County Road of Eastwood Provincial ROADS CLASSIFICATION Provincial Highway Metres and WIDENING Adopted by Council August 18 2022 4.0 LAND USE 4.7.4 Community of Norman-Lyndale The Community of Norman-Lyndale is located in the central area of the Municipality, just outside of the southwest corner of the City of St. Thomas. It is almost exclusively residential in terms of land use, with the exception of a strip along Sunset Drive comprised largely of government and institutional uses. The Community of Norman-Lyndale is planned to be fully serviced with municipal piped water supply and sanitary sewage through an agreement with the City of St. Thomas. 4.7.4.1 Special Policies a) The land use designations for the Community of Norman-Lyndale are shown on Schedule E to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. c) Notwithstanding the provisions of paragraph 2.3.2.1(b) to this Plan, within the Built Area, as , redevelopment of an existing site, new development on an existing vacant lot or infilling through the creation of a new lot, may be permitted on partial or private services, subject to following: a.New lot creation shall only occur by way of consent in accordance with Subsection 2.8 and Subsection 5.3.9 to this Plan; b.Development and/or redevelopment must be at a density that is consistent and compatible with existing development in the area; and c.A proponent shall be required to enter into a development agreement with the Municipality, to be registered on title, to include provisions requiring connections to municipal services when such services become available. d) Within the Urban Settlement Area boundary, new development will not be permitted outside of the Built Area, until: 1.Full municipal piped sanitary and water services are available to service the area in accordance with the policies set out in Subsection 2.8. The provision of sanitary and water services will be determined based upon: the completion of a servicing options study; the completion of an Environmental Assessment (EA) as may be required in accordance with the Municipal Class Environmental Assessment, or as amended; and, a financial strategy has been determined to the satisfaction of the Municipality to address the costs associated with the provision of municipal servicing. 2. A subwatershed study has been completed to the satisfaction of the Municipality in accordance with the policies set out in Subsection 3.3.1; and 3. A traffic impact study has been completed to the satisfaction of the Municipality. August 18, 2022 Page 121 4.0 LAND USE 4.7.4.2 Special Policy Area 1 St. Thomas Psychiatric Hospital The St. Thomas Psychiatric Hospital property consists of approximately 445 acres located adjacent to the south limits of the City of St. Thomas. Approximately 174 acres of the property is within the Community of Norman-Lyndale and comprises the campus of the former psychiatric hospital and the location of the new Southwest Centre for Forensic Mental Health Care. The Elgin detachment of the Ontario Provincial Police also has its headquarters in this area. The remaining 271 acres is cultivated farmland. The campus and hospital buildings have been identified as having cultural heritage values. Shortly after construction of the hospital was completed in 1939, it was converted to the No. 1 Technical Training School to train ground crews for the Royal Canadian Air Force for active duty during the Second World War. After the war in 1945 the school was closed and the hospital turned back over to the Ontario Department of Health. An Ontario Provincial Plaque has been erected on the site commemorating this history. The property is currently managed by Infrastructure Ontario, and previously by the Ontario Realty Corporation, who retained a number of consultants to review possible alternative uses for the property. These ongoing initiatives/studies related to this site preclude the determination of the ultimate use of the lands within the context of the new Official Plan. In addition to the other policies of this Official Plan, the following special policies shall apply to the lands shown as Special Policy Area 1 (St. Thomas Psychiatric Hospital) on Schedule E to this Plan. a) Until the ultimate use of the site has been established and incorporated into this Official Plan by amendment, uses on the site shall be limited to those existing on the date Council adopted this Official Plan. b) Prior to adopting an Official Plan Amendment for this site, the Municipality shall be satisfied that it can be adequately serviced in accordance with the policies of Section 2.8 to this Plan. c) Council shall encourage uses that include the adaptive re-use of the St. Thomas Psychiatric Hospital buildings, where feasible. August 18, 2022 Page 122 Schedule "E" To The Official Plan of The Municipality of Central Elgin City of Community of St Thomas Norman Lyndale LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Office Professional Community Facility City of Natural Heritage St Thomas Natural Hazard Special Policy Area 1 St Thomas Psychiatric Hospital Township of Southwold Planning Act NOTE: Modification No. 28 under Section 17(34) of the Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies Metres Source Data Provided by: Adopted by Council August 18 2022 Kettle Creek Conservation Authourity Schedule "E1" To The Official Plan of The Municipality of Central Elgin City of St Thomas Community of Norman Lyndale ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County County Road City of Provincial St Thomas Provincial Highway Township of Southwold Map Legend Urban Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.5 Community of Union The Community of Union is located in the south-central area of the Municipality, approximately halfway between the Community of Port Stanley and the City of St. Thomas. It is almost exclusively residential in terms of land use, with the exception of a strip along the east side of Sunset Road comprised of a mix of commercial and light industrial uses. The Community of Union has been designated as an Urban Settlement Area and a target for planned future growth to be serviced with municipal piped water supply and sanitary sewage. 4.7.5.1 Special Policies a) The land use designations for the Community of Union are shown on Schedule F to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. c) Notwithstanding the provisions of paragraph 2.3.2.1(b) to this Plan, within the Built Area, as new development on an existing vacant lot or infilling through the creation of a new lot, may be permitted on partial or private services, subject to the following: 1.New lot creation shall only occur by way of consent in accordance with Subsection 2.8 and Subsection 5.3.9 to this Plan; 2.Development and/or redevelopment must be at a density that is consistent and compatible with existing development in the area; and 3.A proponent shall be required to enter into a development agreement with the Municipality, to be registered on title, to include provisions requiring connections to municipal services when such services become available. d) No new development shall be permitted outside of the Buil until: 1.Full municipal piped sanitary and water services are available to service the area in accordance with the policies set out in Subsection 2.8. The provision of sanitary and water services will be determined based upon: The Union Sanitary Sewer Environmental Assessment; and, A financial strategy has been determined to the satisfaction of the Municipality to address the costs associated with the provision of municipal servicing. 2.A subwatershed study has been completed to the satisfaction of the Municipality in accordance with the policies set out in Subsection 3.3.1. 3.A traffic impact study has been completed to the satisfaction of the Municipality. August 18, 2022 Page 123 4.0 LAND USE 4.7.5.2 Community Improvement a) The Community Improvement Area shown on Schedule F2 to this Plan represents the area where Council shall direct its major improvement efforts. b) The boundaries of the Community Improvement Area shall be considered to be flexible and minor extensions or alterations deemed to be necessary by Council may be permitted without an Amendment to this Plan, provided the general intent of the Plan is maintained. c) The policies of Subsection 2.10.2.1 to this Plan shall apply. August 18, 2022 Page 124 Schedule "F" To The Official Plan of The Municipality of Central Elgin Community of Union LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Township of Community Facility Southwold Natural Heritage Hamlet Land Use Overlay Natural Hazard Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 Schedule "F1" To The Official Plan of The Municipality of Central Elgin Community of Union ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County d l County Road o w h t Provincial u o S Provincial Highway f o p i h s n w o T Map Legend Urban Settlement Area Municipal Boundary Railway Waterbodies Metres Adopted by Council August 18 2022 Schedule "F2" To The Official Plan of The Municipality of Central Elgin Community of Union COMMUNITY IMPROVEMENT AREA d l o w h Union Community t u Improvement Area o S f o p i h s n w o T Map Legend Urban Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.6 Community of Port Stanley The Community of Port Stanley is located in the southerly limits of the Municipality, on the north shore of Lake Erie. Port Stanley has a rich and diverse land use history including commercial fishing, an industrial port and seasonal tourism. More recently, residential land use has gained prominence with new subdivisions and many property owners converting seasonal cottages into homes for year-round occupancy. Port Stanley contains a diverse mix of commercial use with some business serving the day-to-day shopping needs of those who live in and around the Community, and others catering to seasonal tourism. Port Stanley is fully serviced with municipal piped water supply and sanitary waste disposal. 4.7.6.1 Special Policies a) The land use designations for the Community of Port Stanley are shown on Schedule G to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. 4.7.6.2 330 George Street a)Notwithstanding the Residential designation on the lands located at Municipal No. 330 George Street, a specialty greenhouse operation for the breeding and forcing of orchids comprising greenhouses and accessory uses consisting of a residence for the owners and two self- contained apartments, an administrative office and a seedling laboratory within a second converted dwelling located on-site shall be permitted. 4.7.6.3 Port Stanley Waterfront a) Council through the site plan approval process for respective development applications shall make provision for public access to and along the Lake Erie beachfront in order to facilitate the development of pedestrian linkages between the beachfront area and the Commercial Core. b)Council shall enter into purchase, lease and/or easement agreements with the owners of respective waterfront properties to provide and maintain public access to and along the beachfront. c)Council shall endeavour with the assistance of senior levels of government to assemble lots on the waterfront area for public open space and recreational uses that compliment the beach front and to purchase beach lands that abuts the municipally owned Port Stanley Beach. d) Where areas of the waterfront are also within a Natural Hazards designation as shown on the Schedule G2, development and site alteration shall be in accordance with the policies of Subsection 3.2 of this Plan. August 18, 2022 Page 125 4.0 LAND USE 4.7.6.4 Port Stanley Harbour In 1995 the Federal Government (Transport Canada) announced its long-term intention to divest ownership of its holdings in Port Stanley Harbour. That ownership included approximately 53 hectares of water lots and 12 hectares of land. The land divestiture process was concluded in 2010 with the Municipality of Central Elgin taking ownership of the Harbour lands and associated infrastructure. The former Transport Canada lands included the east headlands, the piers on the east and west sides of Kettle Creek up to Bridge Street and a small parcel between the east side pier and the Port Stanley Festival Theatre developed into Glover Park. The east headlands and adjacent pier are referred to as the East Harbour lands. On the west side of Kettle Creek, the Municipality of Central Elgin has acquired all of the industrial lands except for a remnant parcel currently in use as storage for industrial products. Collectively these lands along with the west side pier are referred to as the West Harbour lands. The East and West Harbour lands are underutilized, contaminated and require remediation and regeneration. At the same time, these lands offer an opportunity for public and private sector investment and re-purposing of this very unique harbour. Regeneration of the Harbour Area lands as shown on Schedule G3 Land Use will also catalyze the potential for community improvements and re-investment in the adjacent areas such as the Maud Street / Bessie Street Area and the Main Street / Bridge Street Adjacent Lands commercial core area. Goals: To ensure public ownership of the waterfront on the East and West Harbour lands. To maintain public access to the waterfront and views of the lake. To promote healthy, active lifestyles. To facilitate community activity on the waterfront through opportunities for both active and passive recreational uses. To facilitate environmental remediation of the Harbour lands that will allow safe public use. To create opportunities for increased tourism and sustainable economic activity. To facilitate the development of new year-round public amenities. To provide enhanced port services. To stimulate public and private sector investment in the Harbour lands. To support long-term mixed-use development that enhances the livability and sustainability of the community. To ensure new development celebrates and honours the unique history and character of Port Stanley. August 18, 2022 Page 126 4.0 LAND USE a)The Planned Land Uses in the Port Stanley Harbour Area as shown on new Schedule G3-1 Land Use are: East Harbour lands Mixed Use 1; Mixed Use 2; Harbour Community Facilities West Harbour lands Mixed Use 1; Hotel/Conference Centre; Harbour Community Facilities. Lands adjacent to the East and West Harbour lands Commercial; Harbour Low Density Residential; Natural Heritage; Dynamic Beach. b)General land use permissions within the Harbour Area: 1.Permitted uses in all land use designations in the Harbour Area shall include: Uses which are accessory to a permitted use; Legally existing uses, buildings, and structures; Replacement and expansions to existing legal uses, buildings and structures in conformity with the policies of the Official Plan; Municipal parks, public spaces and recreational facilities; Public utilities including water and wastewater and stormwater infrastructure; and Institutional uses such as community centres, libraries and other public service buildings. c) Lands designated Mixed Use 1 on Schedule G3-1 Land Use: 1. The Planned Function of the Mixed Use 1 designation: Residential accommodation in an apartment-built form. For the Main Street extension on the East Harbour lands, service commercial, office, or institutional uses that enliven the street may be located on the ground floor of residential buildings close to the Main Street property line and/or adjacent to the August 18, 2022 Page 127 4.0 LAND USE waterfront trail on the east side of Kettle Creek to help frame and animate the public space. For the West Harbour lands, commercial uses may be located on the ground floor of residential buildings close to the front property line on Carlow Road and/or adjacent to the waterfront trail on the west side of Kettle Creek. 2. Permitted uses within the Mixed Use 1 designation: Permitted uses are residential apartments with accessory commercial uses on the ground floor of buildings. Commercial uses include personal services, retail stores, offices, restaurants and other eating establishments, and may include recreational, community, and cultural facilities as secondary uses. Large format retail uses are not permitted. 3. Permitted density and scale within the Mixed Use 1 designation: Residential apartments are permitted up to a maximum of 90 units per net hectare (40 units per net acre) in a four-storey built form. d) Lands designated Mixed Use 2 on Schedule G3-1 Land Use: 1. The Planned Function of the Mixed Use 2 designation: Residential accommodation in an apartment-built form. This apartment-built form is strategically sited at the foot of the bluff on the East Harbour lands to respect the existing views from the Hillside residential area while also addressing slope stability setback requirements associated with the bluff Natural Hazard area (see Section 3.2.4 of the Central Elgin Official Plan). Slope stability setback requirements shall be defined through the development approvals process for the subject site. 2. Permitted uses within the Mixed Use 2 designation: Permitted uses are residential apartments along with accessory commercial uses on the ground floor of buildings close to the property line in proximity to Main Street. Commercial uses include personal services, retail stores, offices, restaurants and other eating establishments, and may include recreational, community, and cultural facilities as secondary uses. Large format retail uses are not permitted. 3. Permitted density and scale within the Mixed Use 2 designation: Residential apartments are permitted up to a maximum of 110 units per net hectare (45 units per net acre) in a four to six-storey built form in accordance with the maximum Height policies in this Plan. August 18, 2022 Page 128 4.0 LAND USE Residential development shall not obstruct the vistas of the lake from the adjacent Hillside residential area. e) Lands designated Hotel/Conference Centre on Schedule G3-1 Land Use: 1. The Planned Function of the Hotel/Conference Centre designation: Landmark hotel/conference centre use in an iconic building at the gateway of the West Harbour. The hotel/conference centre will support the tourism function of Port Stanley and help attract/support commercial uses, and provide a gathering place for residents and visitors. Recognizing the seasonality of the Port Stanley tourism market and the need for a wider range of housing choice, a small amount of residential apartment units will be permitted within the hotel/conference building and made available on an as needed basis for use as hotel rooms to accommodate visitors/tourists during the summer high season and support conferences and business meetings in the winter/off season. The permitted number of apartment units will be defined through the site plan approval and rezoning process for the hotel/conference centre use. 2. Permitted uses within the Hotel/Conference Centre designation: The permitted uses are hotel / conference centre uses, supporting commercial uses and a small component of residential units within the hotel/conference centre building for use in the hotel room accommodation pool. Permitted commercial uses include a full range of personal and business services, offices, restaurants and other eating establishments, and may include recreational, community and cultural facilities. f) Lands designated Harbour Community Facilities on Schedule G3-1 Land Use: 1. The Planned Function of the Harbour Community Facilities designation: Parks and open space to promote a healthy, vibrant and active community, maintain public access to the Port Stanley waterfront and ensure the majority of the East and West Harbour lands remain in the public domain. This designation preserves land along the waterfront for access for the commercial fishing boats and community uses in addition to the public parks, open spaces, public recreation facilities and walking trails and bicycle paths in the Harbour area. 2. Permitted uses within the Harbour Community Facilities designation: Indoor and outdoor active and passive tourism, recreation, leisure, active transportation and conservation uses. August 18, 2022 Page 129 4.0 LAND USE Permitted uses include local and regional scale parks and accessory buildings, community centre, recreational areas, public works facilities, amphitheatre, open air market, splash pad, washrooms and change room facilities, marina, public fishing areas, commercial fishery activities, pedestrian trails, bicycle paths, public parking areas, and other public uses on the municipally owned Harbour lands. Indoor market in an existing fully enclosed building containing activities such as a food market with stalls for the sale of prepared food and baked goods, meat, fish, vegetables, flowers aƓķΉƚƩ ŅƩǒźƷ ƦƩƚķǒĭƷƭͳ ĬƚǒƷźƨǒĻ ƭƷƚƩĻƭ ŅƚƩ ķĽĭƚƩͲ ğƦƦğƩĻƌ ƚƩ ƚƷŷĻƩ general or specialty retail goods; a microbrewery or microwinery with accessory product sales; takeaway food outlets; sit-down restaurants; and/or banquet/meeting facilities to serve local residents, businesses, tourists and other visitors to Port Stanley. To facilitate the needed front-end investments in the existing fully enclosed building (Dominion of Canada Building) by the market/building operator to bring it up to regulatory standards to accommodate an indoor four- option for the building to help attract a qualified private sector group will be considered by the Municipality. Outdoor storage of goods and materials shall not be permitted within the Harbour Community Facilities designation. Notwithstanding the foregoing provision, with respect to uses pertaining to the operations of the commercial fishery where goods and materials must be stored outside, such uses shall be permitted subject to appropriate health and safety measures and storage enclosures or screening being provided. g) Lands designated Harbour Low Density Residential on Schedule G3-1 Land Use: 1. The Planned Function of the Harbour Low Density Residential designation: Low-density, ground-oriented housing. This designation recognizes the existing, established residential areas which form the eastern and western edges of the Port Stanley Harbour Area. They include the Hillside residential area overlooking the East Harbour lands and the William to Carlow residential area including the Maud and Bessie area adjacent to the West Harbour area 2. Permitted uses within the Harbour Low Density Residential designation: Permitted uses include residential single detached dwellings, semi-detached dwellings, an accessory apartment in a single detached or semi-detached dwelling, duplex dwellings and cottage conversions to single detached dwellings. Boarding/lodging houses and bed and breakfast establishments shall be permitted subject to the policies of Section 4.2.4 of the Central Elgin Official Plan. 3. Permitted density and scale within the Harbour Low Density Residential designation: August 18, 2022 Page 130 4.0 LAND USE The permitted density and scale for housing in the Harbour Low Density Residential is up to a maximum density of 22 units per net hectare (9 units per net acre). h) Lands designated Commercial on Schedule G3-1 Land Use: 1.The Commercial designation is intended to encourage core commercial uses that meet both local needs and the tourist function. This includes Main Street, Bridge Street, William Street and the Carlow Road areas as shown on Schedule G3-1. The planned function and permitted uses within the Commercial designation are described in Section 4.3 of the Central Elgin Official Plan. i) Lands designated Natural Heritage on Schedule G3-1 Land Use: 1. The Planned Function of the Natural Heritage designation: The protection of the woodlot on the slopes adjacent to the Hillside residential area from development encroachment and the management of slope stability related risks associated with the bluff. The Natural Heritage designation shall not imply that such lands that are in private ownership are free and open to the general public or will be purchased by the Municipality. 2. Permitted uses within the Natural Heritage designation: Permitted uses are passive open space, forest and resource management uses, and conservation uses, erosion and flood control, and necessary public utilities and services. j) Lands designated Dynamic Beach on Schedule G3-1 Land Use: 1. The Planned Function of the Dynamic Beach designation: An active beach zone with an allowance for dune formation. The Dynamic Beach designation on Schedule G3-1 Land Use recognizes that the lands have inherent environmental hazards due to a combined influence of flooding and a dynamic beach allowance, which pose an unacceptable risk to development due to their instability or by virtue of their size offer a natural protection to landward areas. amic Beach shown on the Climate Change Hazard Mapping contained in the Port Stanley Coastal Risk Assessment. The Climate Change Dynamic Beach Limit is defined as the contour for the 100-year Climate Change Lake Level plus 60 metres horizontally for the extent of the beach. August 18, 2022 Page 131 4.0 LAND USE Where the Dynamic Beach is applied to privately owned lands it shall not imply that such lands are free and open to the general public or that there is any obligation for the Municipality or any other public agency to purchase the lands. The development and stabilization of dunes is a component of proper beach management. Dune development projects cooperatively undertaken by the Municipality of Central Elgin, the Kettle Creek Conservation Authority and community groups in public areas shall be encouraged. Private residents are encouraged to develop dunes in private beach areas in accordance with the requirements of the Kettle Creek Conservation Authority. Schedule G3-1 Land Use and its associated policies shall be read in conjunction with the Schedules G3-2a and G3-2b Natural Hazards overlay designations and their associated policies in the Official Plan as amended herein. k) Lands designated on the Natural Hazards Overlay Schedules G3-2a and G3-2b: 1. The Planned Function of the Natural Hazards Overlay designations: The planned function of these overlay designations is to identify those lands which are subject to a hazardous condition due to their susceptibility to flooding, erosion and/or rising lake levels. The uses permitted in the Natural Hazard overlay designations shown on Schedules G3-2a and G3-2b shall be the same as those permitted in the underlying land use designation shown on Schedule G3-1 Land Use, subject to the requirements and restrictions set out in the Natural Hazard Overlay designations and the approval requirements of the Kettle Creek Conservation Authority and the Municipality of Central Elgin. Schedules G3-2a and G3-2b Natural Hazards identify the 100 Year Climate Change Lake Level, Climate Change Flood Hazard Limit, Climate Change Dynamic Beach Limit and the Erosion Hazard Limit along the Lake Erie shoreline shown on the Climate Change Hazard Mapping contained in the Port Stanley Coastal Risk Assessment. The 100 Year Climate Change Lake Level represents the static lake level plus storm surge and the effects of climate change. The Climate Change Dynamic Beach Hazard Limit is defined as the contour for the 100 Year Climate Change Lake Level plus 60 metres measured horizontally. The Erosion Hazard Limit is measured 30 m inland from the 100 Year Climate Change Lake Level. The Climate Change Flood Hazard Limit is defined as the 100 Year Lake Level plus an allowance for wave run-up and uprush and the effects of climate change. August 18, 2022 Page 132 4.0 LAND USE Schedule G3-2a Natural Hazards (based on the installation of a Flood Mitigation Dune at the foot of William St), shows that with the Flood Mitigation Dune in-place, the West Harbour lands excluding the McAsphalt site will be outside of the 100 Year Climate Change Lake Level Limit and the Climate Change Dynamic Beach Limit but will still be within the Climate Change Flood Hazard Limit. The establishment of the dune at the foot of William Street is required to mitigate the 100 year static lake level flooding to permit the development of the West Harbour lands subject to flood proofing of development/redevelopment to the new climate change flood uprush elevation. The Kettle Creek Conservation Authority has stipulated that flood proofing of buildings shall be required to the elevation of 176.94 m. Schedule G3-2b Natural Hazards (based on a Main Beach Dune Restoration and Dune Enhancement Program), shows that if a flood mitigation dune is installed along Main Beach west from the dune at foot of William Street, the West Harbour lands and the adjacent residential areas (William to Carlow & Edith Cavell) will be removed from the Flood Hazard Limit and will mitigate the need for flood proofing of development/redevelopment to the 176.94 m elevation. 2. Permitted uses within the Natural Hazards Overlay designations: Planned land uses shown on Schedule G3-1 Land Use that are within the 100 Year Climate Change Lake Level Limit and Climate Change Flood Hazard Limit shown on Schedule G3-2a Natural Hazards Overlay shall be subject to the flood-proofing measures and conditions for development approval from the Municipality of Central Elgin and the Kettle Creek Conservation Authority. Lands within the Climate Change Dynamic Beach Limit and the Erosion Hazard Limit overlay designations shown on Schedules G3-2a and G3-2b shall be subject to the following policies: o Land uses shall be limited to active and passive outdoor recreational activities, flood or erosion control, conservation uses, beach management practices and public safety uses approved by the Municipality and the Kettle Creek Conservation Authority. o No buildings, structures or additions shall be permitted within those areas except for buildings or structures required for flood control, erosion control or other conservation purposes as approved by the Municipality and the Kettle Creek Conservation Authority l) New uses on the East and West Harbour lands are also subject to the following criteria: 1.The site shall have frontage on a public road constructed to a municipal standard; August 18, 2022 Page 133 4.0 LAND USE 2.The proposed use can be serviced with full municipal water supply, sanitary sewage disposal and stormwater management in accordance with the policies contained in Section 2.8 of the Official Plan; 3.Connections to active transportation facilities on the waterfront shall be provided; 4.A high standard of building and landscape design shall be encouraged, and proponents shall have regard to the urban design policies in the Official Plan as amended herein, the urban design and public and private realm guidelines in the Harbour Secondary Plan Report and the Urban Design and Public and Private Realm Guideline Manual that will be prepared as part of the Design Master Plan phase of the Harbour Area regeneration. 5.New development shall be compatible with surrounding land uses and the overall character of the Port Stanley community. 6.Views and vistas of the harbour from surrounding lands shall be maintained wherever possible/practical. 7.Adequate off-street parking shall be provided to support the proposed uses. 8.All new development shall be subject to Site Plan Approval and adoption of an implementing Zoning By-law pursuant to the Planning Act. m) The Main Street/Bridge Street Adjacent Lands and Maud Street / Bessie Street Special Policy Areas as shown on Schedule G3 Land Use, while not specific land use designations, shall be subject to the following policies in conjunction with the policies of the Commercial, Residential and Harbour Residential designations: 1.Active transportation facilities shall be encouraged to facilitate connections between the downtown commercial core, the East and West Harbour lands and Main and Little Beaches. 2.A high standard of building and landscape design shall be encouraged for new development/redevelopment, cottage conversions and/or community improvements/renovations to existing development to ensure compatibility with surrounding land uses and enhancement of the overall character of the Port Stanley community. 3.Council shall ensure through the Zoning By-law and Site Plan Approval processes that the height and scale of new development/redevelopment is compatible with surrounding land uses. n) Height limits for new development identified on Schedule G3-3 Maximum Building Height: August 18, 2022 Page 134 4.0 LAND USE 1.To provide some certainty in the anticipated built form in the Harbour Area, Schedule G3- 3 identifies the maximum heights for new development in the Mixed Use 1, Mixed Use 2 and Hotel/Conference Centre designations in the East Harbour and the West Harbour areas. 2.The maximum heights on the East and West Harbour lands shall primarily be 4 storey buildings. 3.Provision is made for a 5 to 6 storey built form in two strategic locations on the East and West Harbour lands. 4.On the East Harbour an apartment block with a height transition between 4 to 6 storeys is envisaged at the foot of the bluff below the Hillside residential area. A 6 storey maximum height is permitted on the Main St gateway side, a 5 storey maximum height is permitted on the Little Beach side and 4 storey maximum height is permitted in the middle of the block. This transition in building height will ensure the views and vistas of Lake Erie from the Hillside area are maintained 5.On the West Harbour a landmark hotel/ conference centre with a 6 storey maximum height is permitted at the strategic gateway into the West Harbour and the Main Beach tourist area. 6.Through the site plan review and rezoning process for the individual development parcels, the maximum building height (in metres) along with maximum ground floor area, maximum number of dwelling units, minimum setbacks, encroachments, lateral step backs and on-site parking requirements will be locked down in the site plans and implementing zoning by-laws. o) The existing and planned transportation network serving the Harbour Area is shown on Schedule G3-4 Transportation Improvements: 1.The planned network is designed to accommodate a variety of modes including cycling, pedestrians, and automobiles. 2.The existing and planned road network is expected to accommodate the full build out of the East and West Harbour lands. 3.The planned improvements to the road network as shown on Schedule G3-4 Transportation Improvements are as follows: Main Street Extension: Extend Main Street south into the East Harbour lands to provide access to the waterfront Little Beach Access: Provide a road connection from Main St to Little Beach and parking area August 18, 2022 Page 135 4.0 LAND USE Carlow Road Realignment: Carlow Road will be realigned on the south end of the West Harbour to connect with Lotus Lane Lotus Lane Extension: Lotus Lane will be extended east to connect to the Carlow Road realignment; and William Street Right-of-way Modifications: Modify William Street to a one-way cross section southbound to allow for separated sidewalks on both sides of the road to be accommodated within the existing narrow right-of-way. 4.The planned intersection improvements to the road network as shown on Schedule G3-4 Transportation Improvements are as follows: Upgrades to the Bridge Street and William Street intersection: The Northbound approach will be removed as William Street (south of Bridge) will be converted to one- way Southbound Upgrades to the Bridge Street and Carlow Road intersection: Conversion to a signalized intersection with changes to lane configuration; and, The addition of a northbound left turn lane: Left turn lane with separate signal phase, at the Bridge Street, Colborne Street, Main Street and Joseph Street intersection. 5.Parking areas will be provided in the Harbour Community Facilities designation in the East Harbour, West Harbour, and Little Beach areas as conceptually shown on Schedule G3-4 Transportation Improvements. 6.Provision will also be made for parking areas through the development approvals process for private development on individual sites. The zoning by-law shall specify parking requirements associated with private developments. 7.The requirements for parking including amount, locations and site access on the West Harbour and East Harbour lands including Little Beach will be assessed in detail during the preparation of the Harbour Area Design Master Plan. 8.Trail infrastructure shall provide continuous facilities and connectivity to parks, recreational facilities, on-street cycling routes and the waterfront including connections between the downtown, Main Beach, Hofhuis Park and the pier, the East and West Harbour lands and Little Beach. 9.The proposed trail network improvements for the Harbour Area as shown on Schedule G3-4 Transportation Improvements are as follows: Completion of a paved, connected trail system that follows the waterfront. This trail will extend from Little Beach along the East Harbour lands, across Bridge Street, along the West Harbour lands, Hofhuis Park and the pier, and along William Street and Lotus Lane. August 18, 2022 Page 136 4.0 LAND USE This will connect the Main Street commercial area with Main Beach, the downtown, William Street commercial area and parking facilities. and Connection to the County of Elgin cycling network (along Joseph and Bridge Street). 10.The trail network for the Harbour Area will be assessed in detail during the preparation of the Harbour Area Design Master Plan. p) The public realm improvement strategy for the Harbour Area is to enhance its attractiveness and functionality which is essential for it to realize its full potential. The proposed public realm improvements for the Harbour Area are shown on Schedule G3-5 Public Realm Improvements. q) The urban design strategy for the Harbour Area is to provide good urban design which will benefit the physical environment while reinforcing the distinct character of Port Stanley. r) The Harbour Secondary Plan Report contains a suite of guidelines covering both urban design and public realm improvements proposed for the Harbour Area. The guidelines are intended to complement and build upon the community design policies in Section 2.10.3 of the Central Elgin Official Plan. They are to be used as a framework and guidance document during the preparation of the Harbour Area Design Master Plan and supporting Urban Design and Public and Private Realm Guideline Manual by the Municipality. The guidelines will also be applied in the design of municipal roads and public realm improvements by Central Elgin as well as improvements to the private realm by site-specific development proposals on the East and West Harbour lands. s) The urban design and public and private realm guidelines are intended to provide some flexibility, allowing for a range of design styles and expressions which will contribute to the s unique sense of place. 4.7.6.5 - Kettle Creek Valley (North of George St.) Notwithstanding the Residential designation on the lands in the Kettle Creek Valley north of George St. as shown on Schedule G, a public golf course is permitted as an additional use. 4.7.6.6 Port Stanley Commercial Uses In addition to the policies found in Subsection 4.3.2 to this Plan, the following special policies shall apply to all lands designated General Commercial on Schedule G: a)In order to continue to attract visitors and tourists to the Community, Council shall encourage streetscape improvements be made to the Commercial Core in accordance with municipal design guidelines encompassing the commercial core, William Street, the Lake Erie beachfront, the harbour and Kettle Creek. Building facade and streetscape improvements shall address: 1.The coordination of signs, lighting, and the general upgrading and maintenance of buildings; August 18, 2022 Page 137 4.0 LAND USE 2. The provision, design and maintenance of parking areas; and, 3. Streetscape improvements including walkways, benches, landscape plantings, lighting, signage and other street fixtures. b) Proposals will have regard to the Community Design policies of this Plan, and the Heritage Design Guidelines for the Community of Port Stanley. c) Adequate off-street parking and loading facilities shall be provided and no open storage shall be permitted. The provision and use of shared, centrally located off-street parking facilities to comply with parking requirements set out in the implementing Zoning By-law shall be permitted where cash-in-lieu of on-site parking has been provided in accordance with requirements of Council. d) A network of pedestrian walkways shall be provided to facilitate access to all amenities and encourage pedestrian shopping and between the Lake Erie beachfront and the commercial core to attract tourists to the "downtown" area to shop. e) Because of their contribution to the village, buildings and structures of historic or architectural interest in the Community shall be preserved where feasible as part of any proposed re-use of those facilities. f) Improvements in the form of infill development, upgrading and rehabilitation shall be encouraged, including the rear of buildings which are visible from adjacent streets or other vantage points along the harbour. g) Streetscape improvements, landscaping and attractive building forms shall be encouraged. h) Pedestrian walkways between the commercial core, the harbour, Kettle Creek and the Lake Erie beachfront shall be developed over the long term through coordinated public and private initiatives. i) Council shall encourage the creation of a Business Improvement Area (BIA) encompassing the commercial core and the Lake Erie beachfront areas. j) Applications for mixed-use commercial/residential development in the Village's commercial core shall be reviewed on the basis of the following criteria: 1. Compatibility with the general character of the area and, in particular, proximity effects upon adjacent uses, i.e. visual, shadowing; 2. Capacity of existing infrastructure services and roads to accommodate the proposed use(s); 3. Proximity to community services and facilities; 4. Availability of on-site or shared off-street parking; 5. Structural/physical character of a host building or site to accommodate intensification, re- use and/or redevelopment; and, 6. Provision of open space amenities, landscaping, buffers, etc. 4.7.6.7 - Marinas a) private marinas. b) Permitted uses include the docking, storage and repair of boats and other watercraft. The sale of parts and accessories required for the ongoing maintenance of boats and watercraft is also permitted. August 18, 2022 Page 138 4.0 LAND USE c) Buildings and structures accessory to the marina use, including boat launch facilities, a clubhouse or buildings for equipment storage are permitted. d) A landscaped buffer and/or screening shall be provided between marinas and adjacent residential areas. The Land Use Compatibility policies contained within Subsection 3.9 to this Plan shall apply. e) Standards for off-street parking and loading facilities shall be established through the implementing zoning by-law. f) Development shall be subject to the flood plain policies set out in Subsection 3.2 to this Plan. g) Marinas shall be required to obtain all necessary approvals for water lots from the Province in accordance with the Public Lands Act. h) The property shall have frontage on a public road maintained to a municipal standard. i) All proposed new marinas or additions/expansions to existing marinas are subject to Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended. Provision shall be made where feasible for public access/walkways to and along Kettle Creek through the site plan approval process. j) Any property that abuts Kettle Creek in any land use designation may provide docking facilities for boats and other watercraft for personal gain, subject to the following criteria: 1. The property shall have frontage on a public road maintained to a municipal standard. 2. Adequate off-street parking shall be provided. 3. The proponent shall obtain all necessary approvals for water lots from the Province in accordance with the Public Lands Act. 4. In residential areas, the Home Occupation policies shall also apply. 5. An amendment to the zoning by-law is required. 6. Site Plan approval pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended is required. 4.7.6.8 Existing Uses West Edith Cavell and Edith Cavell Boulevard Many of the residential uses along the West Edith Cavell Boulevard and Edith Cavell Boulevard area existed at the date of adoption of this Official Plan and are former cottages which have been converted to permanent residences. In many instances the existing lots are generally inadequate in size to comply with the residential lot standards in the Zoning By-law. In particular, the properties in and around the Edith Cavell and West Edith Cavell turnarounds, right-of-ways for access roads have insufficient width to satisfy municipal engineering standards for services, road plowing, etc., or do not have direct access to a road at all, have been found that buildings and/or structures cross property lines, or do not meet Building Code, Fire Code, or current standards for floodproofing. August 18, 2022 Page 139 4.0 LAND USE It is the long-term desire of the Municipality for sufficient lands to be secured through dedication or purchase to provide a right-of-way that will facilitate the connection of West Edith Cavell Boulevard and Edith Cavell Boulevard to a municipal standard. Further, the assembly of existing lots to have compliance with municipal standards will occur to facilitate comprehensive redevelopment for residential uses that contribute to the waterfront amenity. The Municipality may seek public access to and along the beachfront through purchase, lease and/or easement agreements with owners of waterfront property. In addition to securing beachfront lands for public access, efforts shall be made with assistance of senior levels of government to assemble lots in this area for public open space and recreational uses that complement the beachfront. Central Elgin shall also endeavor to secure public access to the Lake Erie beachfront from Port Stanley Beach adjacent to the west pier of the Inner Harbour to the west boundary of the village. To advance the objectives of the Municipality, it shall be Council's policy that: 1. Where residential uses exist, they may be permitted in this area in accordance with the implementing Zoning By-law. 2. No additions to residential uses be permitted except in accordance with the implementing Zoning By-law. Consideration shall be given to such matters as the following: i. the proposed lot has sufficient frontage and lot area to comply with the standards for residential uses in the implementing Zoning By-law; ii. the lot is located on and has access to an existing public road that is built to municipal standards and maintained year-round or the property owner is dedicating lands to the village for a future right-of-way widening to bring the road up to municipal standard; iii. the lot is serviced with full municipal services; 4.7.6.9 Community Improvement a) The Community Improvement Area shown on Schedule G4 to this Plan represents the area where Council shall direct its major improvement efforts. b) The boundaries of the Community Improvement Area shall be considered to be flexible and minor extensions or alterations deemed to be necessary by Council may be permitted without an Amendment to this Plan, provided the general intent of the Plan is maintained. c) The policies of Subsection 2.10.2.1 to this Plan shall apply. 4.7.6.10 (Exception 139 William Street) Notwithstanding the policies of Subsection 4.3, the lands numbered "1" and shown enclosed in heavy solid lines on Schedule "I" to this Amendment may be used for residential use. The use of these lands is subject to the following policies: August 18, 2022 Page 140 4.0 LAND USE (a) The lands be re-zoned to permit the use. 4.7.6.11 (Exception 5144 East Road) Notwithstanding the Residential designation and the policies of Subsection 4.2.1, the lands numbered "5" and shown enclosed in heavy solid lines on Schedule "I" to this Amendment may be used for a mini-storage use. The use of these lands is subject to the following policies: (i) The lands be re-zoned to permit the use. (ii) The use be permitted within the existing garage building, which may be expanded, and the floor area controlled through the zoning by-law. (iii) An outdoor storage area is also permitted, the area of which shall be controlled through the zoning by-law. August 18, 2022 Page 141 Schedule "G" To The Official Plan of The Municipality of Township of Southwold Central Elgin Community of Port Stanley LAND USE PLAN Land Use Designation Agricultural Residential Harbour Low Density Residential Commercial Local Commercial Commercial - Industrial Marina Mixed Use 1 Mixed Use 2 Hotel / Conference Centre Harbour Community Facilities Community Facility Natural Heritage Dynamic Beach Land Use Overlay Natural Hazard 100 Year Lake Erie Erosion Setback Former Waste Sites NOTE: Modification No. 29 under Section 17(34) of the Planning Act k e Map Legend e r C e Urban Settlement Area l t t e Built Area Limits K Municipal Boundary Railway Watercourses Waterbodies Sewage Lagoons Lake Erie See Metres Harbour Schedule G3 Adopted by Council August 18 2022 Schedule "G1" Township of To The Official Plan of Southwold The Municipality of Central Elgin Community of Port Stanley ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County County Road Provincial Provincial Highway Map Legend Urban Settlement Area Municipal Boundary Railway k e Watercourses e r C Waterbodies e l t t Sewage Lagoons e K Lake Erie Metres Adopted by Council August 18 2022 Schedule "G2" To The Official Plan of The Municipality of Central Elgin Community of Port Stanley NATURAL HAZARDS Natural Hazards Kettle Creek Floodway Kettle Creek Flood Fringe Dynamic Beach Hazard Limit Shoreline Erosion Hazard Limit Shoreline Flood Hazard Limit (Climate Change) Riverine Flood Hazard Limit Map Legend Urban Settlement Area Municipal Boundary Railway Watercourses Waterbodies Sewage Lagoons Metres Adopted by Council August 18 2022 Schedule "G3" To The Official Plan of " G " e The Municipality of l u d e Central Elgin h c S e e Community of S Port Stanley Greater harbour Area LAND USE PLAN Land Use Designation Harbour Low Density Residential Commercial " Hotel / Conference Centre G " e l u d Mixed Use 1 e h c S Mixed Use 2 e e S Harbour Community Facilities Natural Heritage Dynamic Beach Special Policy Area Main Street / Bridge Street Adjacent Lands Maud Street / Bessie Street Area Harbour Area Plan Limits NOTE: Modification No. 30 under Section 17(34) of the Planning Act Map Legend Urban Settlement Area Municipal Boundary Railway Watercourses Waterbodies Sewage Lagoons Metres Adopted by Council August 18 2022 Port Stanley Harbour Area Plan Lake Erie Legend Harbour Low Density Residential k e e r C Commercial e l t t e K Hotel / Conference Centre Mixed Use 1 Mixed Use 2 Harbour Community Facilities Natural Heritage Dynamic Beach Harbour Area Plan Limits 80080160240 Metres August 2022 Port Stanley Harbour Area Plan Schedule G3-2a Natural Hazards Overlay (Based on flood mitigation dune at foot of William st) Lake Erie Legend 100 Year Climate Change Lake Level Climate Change Flood Hazard Limit k e e r C Erosion Hazard Limit e l t t e K Climate Change Dynamic Beach Limit Flood Mitigation Dune Dynamic Beach Harbour Area Plan Limits 80080160240 Metres August 2022 Port Stanley Harbour Area Plan Lake Erie Legend k e e r C e l t t e K Dune restoration and enhancement Dynamic Beach Harbour Area Plan Limits 80080160240 Metres August 2022 Port Stanley Harbour Area Plan Schedule G3-3 Maximum Building Height Lake Erie Legend Maximum Heights 4 Storeys k 5 Storeys e e r C e l t t e 6 Storeys K Dynamic Beach Harbour Area Plan Limits 80080160240 Metres August 2022 Port Stanley Harbour Area Plan Schedule G3-4 Transportation Improvements Lake Erie kkk eee eee rrr CCC eee lll ttt ttt eee KKK Legend Collector Road Proposed Collector Road Public Lane Existing Trail Proposed Trail Proposed for One Way traffic Intersection Improvements Fisheries Offloading Areas Designated Fisheries Parking Harbour Area Plan Limits 80080160240 Metres August 2022 Schedule "G4" Township of To The Official Plan of Southwold The Municipality of Central Elgin Community of Port Stanley COMMUNITY IMPROVEMENT AREA Port Stanley Community Improvement Area Map Legend Urban Settlement Area Municipal Boundary Railway kkkkkkkkk kkkkkkkkkkkkkkk kkkkkkkkk kkkkkkkk kkkkkkkkkkkkkkkk kkkkkkkk e eeeeeeeeeeeeeee eeeeeeeeWatercourses eeeeeeeee eeeeeeeeeeeeeeee eeeeeeee eeeeeeee eeeeeeee eeeeeeee eeeeeeee eeeeeeeeeeeeeeeee eeeeeeee eeeeeeeeeeeeeeee r rrrrrrrrrrrrrrr rrrrrrrr rrrrrrrrr rrrrrrrrrrrrrrrr rrrrrrrr rrrrrrrr CCCCCCCC CCCCCCCCCCCCCCCC CCCCCCCCC CCCCCCCC CCCCCCCCCCCCCCCC CCCCCCCC Waterbodies eeeeeeee eeeeeeee eeeeeeee eeeeeeeeeeeeeeeee eeeeeeee eeeeeeeeeeeeeeee llllllll llllllll llllllll lllllllllllllllll llllllll llllllllllllllll tttttttttttttttt tttttttt ttttttttt tttttttttttttttt tttttttt tttttttt tttttttttttttttt tttttttt ttttttttt tttttttttttttttt tttttttt tttttttt Sewage Lagoons eeeeeeee eeeeeeee eeeeeeee eeeeeeeeeeeeeeeee eeeeeeee eeeeeeeeeeeeeeee KKKKKKKK KKKKKKKK KKKKKKKKK KKKKKKKKKKKKKKKK KKKKKKKK KKKKKKKKKKKKKKKK Lake Erie Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.7 Community of New Sarum The Community of New Sarum is located in the central area of the Municipality, east of the St. Thomas Municipal Airport. It is largely residential in terms of land use; with a couple of small commercial uses. Water supply in the Community of New Sarum is provided predominantly through private wells, although municipal piped water has been extended from Highway 3 to the Blossom Ridge subdivision. Sewage disposal is provided through private sewage disposal systems, and there are no plans to bring sanitary sewage services into the New Sarum area. 4.7.7.1 Special Policies a) The land use designations for the Community of New Sarum are shown on Schedule H to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. c) Notwithstanding the provisions of paragraph 2.3.2.1(b) to this Plan, redevelopment of an existing site, new development on an existing vacant lot or infilling through the creation of a new lot, may be permitted on partial or private services, subject to following: 1. New lot creation shall only occur by way of consent in accordance with Subsection 2.8 and Subsection 5.3.9 to this Plan; 2. Development and/or redevelopment must be at a density that is consistent and compatible with existing development in the area. August 18, 2022 Page 142 Schedule "H" To The Official Plan of The Municipality of Central Elgin Community of New Sarum LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Natural Heritage Natural Hazard Map Legend Rural Settlement Area Municipal Boundary Railway Watercourse Waterbodies Metres Source Data Provided by: Adopted by Council August 18 2022 Catfish Creek Conservation Authourity Schedule "H1" To The Official Plan of The Municipality of Central Elgin Community of New Sarum ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County County Road Provincial Provincial Highway Map Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.8 Community of Orwell The Community of Orwell is located in the easterly limits of the Municipality along Highway #3 (Talbot Line). It is almost exclusively residential in terms of land use. The Community of Orwell is serviced with private wells and private sewage disposal systems, and there are no plans to bring municipal piped water supply or sanitary sewage services into the Orwell area. 4.7.8.1 Special Policies a) The land use designations for the Community of Orwell are shown on Schedule I to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. c) Notwithstanding the provisions of paragraph 2.3.2.1(b) to this Plan, within the Built Area, as , redevelopment of an existing site, new development on an existing vacant lot or infilling through the creation of a new lot, may be permitted on partial or private services, subject to following: 1. New lot creation shall only occur by way of consent in accordance with Subsection 2.8 and Subsection 5.3.9 to this Plan; 2. Development and/or redevelopment must be at a density that is consistent and compatible with existing development in the area; and August 18, 2022 Page 143 Schedule "I" To The Official Plan of The Municipality of Central Elgin Community of Orwell LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Commercial - Industrial Natural Heritage Natural Hazard Township of Malahide Map Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 Source Data Provided by: Catfish Creek Conservation Authourity Schedule "I1" To The Official Plan of The Municipality of Central Elgin Community of Orwell ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County County Road Provincial Provincial Highway Map Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 4.0 LAND USE 4.7.9 Community of Sparta The Community of Sparta is located in the southeasterly quadrant of the Municipality. It is largely residential in terms of land use; however it also contains a small but vibrant commercial core featuring stores offering unique gifts and crafts that are in keeping with the heritage character of this former hamlet. Sparta and the surrounding area is home to some of the Municipas oldest architectural heritage buildings, and supports a tourist function catering to those who enjoy the character of the area and the unique offerings of the shops and restaurants. The Community of Sparta is serviced with private wells and private sewage disposal systems, and there are no plans to bring municipal piped water supply or sanitary sewage services into the Sparta area. 4.7.9.1 Special Policies a) The land use designations for the Community of Sparta are shown on Schedule J to this Plan. b) New development shall be subject to the applicable policies contained within Sections 2, 3, 4 and 5 to this Official Plan. c) Notwithstanding the provisions of paragraph 2.3.2.1(b) to this Plan, redevelopment of an existing site, new development on an existing vacant lot or infilling through the creation of a new lot, may be permitted on partial or private services, subject to following: 1. New lot creation shall only occur by way of consent in accordance with Subsection 2.8 and Subsection 5.3.9 to this Plan; 2. Development and/or redevelopment must be at a density that is consistent and compatible with existing development in the area. d) g special policies shall apply in addition to the policies of the underlying land use designation: 1. Maintenance of buildings and the character of the area will be encouraged through conservation and rehabilitation in a compatible aesthetic context; 2. Council will encourage the conservation of the historic visual character of the area including the preservation of buildings and structures, and the incorporation of streetscape features such as landscaping, lighting, signage and fencing; 3. Council will encourage preserving and maintaining the adaptive reuse of heritage properties; 4. Council will support the village atmosphere through the preservation and design of streetscapes, rights-of- way, public spaces and outdoor areas; 5. Site plan approval will be required; and, 6. Proponents of development or redevelopment may be required to prepare a heritage impact statement where construction, alteration, or addition is proposed to a property located within the Special Heritage Preservation Area. The heritage impact statement is to be prepared by a qualified person to the satisfaction of the Municipality to address any potential impact on cultural heritage resources. The scope of the heritage impact statement will be determined in consultation with the Heritage Committee and must include information and assessment relevant to the circumstances, including alternative August 18, 2022 Page 144 4.0 LAND USE development approaches or mitigation measures to address any impact to the cultural heritage resource and its attributes. 4.7.9.2 Community Improvement a) The Community Improvement Area shown on Schedule J2 to this Plan represents the area where Council shall direct its major improvement efforts. b) The boundaries of the Community Improvement Area shall be considered to be flexible and minor extensions or alterations deemed to be necessary by Council may be permitted without an Amendment to this Plan, provided the general intent of the Plan is maintained. c) The policies of Subsection 2.10.2.1 to this Plan shall apply. August 18, 2022 Page 145 Schedule "J" To The Official Plan of The Municipality of Central Elgin Community of Sparta LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Community Facility Natural Heritage Natural Hazard Heritage Preservation Area Map Legend Rural Settlement Area Municipal Boundary Railway Waterbodies Waterbodies Metres Adopted by Council August 18 2022 Source Data Provided by: Catfish Creek Conservation Authourity Schedule "J1" To The Official Plan of The Municipality of Central Elgin Community of Sparta ROADS CLASSIFICATION and WIDENING Roads Classification Municipal Collector Local Road Widening County County Road Provincial Provincial Highway Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 Schedule "J2" To The Official Plan of The Municipality of Central Elgin Community of Sparta COMMUNITY IMPROVEMENT AREA Sparta Community Improvement Area Map Legend Rural Settlement Area Municipal Boundary Railway Watercourses Waterbodies Metres Adopted by Council August 18 2022 5.0 IMPLEMENTATION AND MONITORING 5.0 IMPLEMENTATION AND MONITORING OF THE PLAN This Section deals with the implementation and monitoring policies to be used to implement the Official Plan. The Plan will be implemented by means of the powers bestowed upon Central Elgin by the Planning Act, the Municipal Act and any other statutes as may be applicable. Specifically, the Plan will be implemented through the enactment of zoning by-laws, studies, guidelines, other planning tools available to Central Elgin and the undertaking of public works. 5.1 OFFICIAL PLAN MONITORING AND REVIEW The PPS is the lead external document, which represents the Provincial interests from a planning perspective. Both the community and provincial perspectives must be represented in the Plan. Over the lifetime of this Plan, external forces, such as new Provincial policies or changes in community desires may necessitate amendments to this Plan. Therefore, Plan monitoring and review is required to identify trends in planning issues in Central Elgin, to analyze the effectiveness of the policies of the Plan, and to allow for adjustments and updating. 5.1.1 Official Plan Monitoring - Policies a) At a minimum, monitoring and review of this Plan will be conducted to meet the ten-year plan review requirement of Subsection 26 of the Planning Act. b) In response to any changes in the regulatory environment, changes to the provincial policy or other planning initiatives, Central Elgin may initiate an amendment process at any time. c) Where judicial or quasi-judicial decisions, including those of the Ontario Land Tribunal, materially impact Central Elgin's interpretation or intent in the policies of this Plan, Council may choose to initiate a review of any or all of the policies at any time. d) Additional monitoring of this Plan and the monitoring of sewer and water serving capacity may be included in: 1. Staff reports; 2. Provincial Performance Measures reporting required by the Province. 5.1.2 Amendments to the Plan The County of Elgin is the Approval Authority for applications to amend Central Elgin's Official Plan. Central Elgin will consider all complete applications to amend this Plan in consultation with the County of Elgin, and will notify the public, Agencies and the County of Elgin in accordance with the Planning Act. 5.1.2.1 Amendments to the Plan - Policies a) Any specific Official Plan amendment procedures and supporting information requirements as outlined in the policies of this Plan will apply in the consideration of the application and the completeness of the application, in accordance with the requirements of the Planning Act and in accordance with specific Sections of this Plan related to information requirements. August 18, 2022 Page 146 5.0 IMPLEMENTATION AND MONITORING b) Applications to amend this Plan will include a Planning Justification Report for the proposed change, prepared by the proponent. Central Elgin may waive the requirement for a Planning Justification Report for minor and/or site-specific amendments. The Planning Justification Report will include, but not be limited to, the following criteria: 1. Information regarding the proposed use; 2. An analysis of how the proposed amendment conforms to prevailing Provincial policy and the policies of this Plan; 3. An analysis of the impacts of the proposed amendment on the provision of and demand for services, infrastructure and facilities, the transportation system, community amenities; 4. The adequacy of the proposed servicing with respect to the servicing policies of this Plan; 5. An analysis of the impact of the proposed amendment on surrounding land uses; 6. An analysis of the impact of the proposed amendment on agricultural land and uses; 7. An analysis of the impact of the proposed amendment on cultural and/or natural heritage features, and natural resources; 8. An analysis of the impact of the proposed amendment on the financial sustainability of Central Elgin; 9. Any other information determined by Central Elgin, in consultation with the appropriate agencies, to be relevant and applicable. 5.1.3 Comprehensive Reviews A comprehensive review of the Official Plan may be initiated at any time by Central Elgin or alternatively by an Official Plan Amendment which is initiated or adopted by Central Elgin in accordance with the Policies of Subsection 5.1.2. A comprehensive review is required to identify a settlement area or support proposals for either an expansion of a settlement area or the conversion of Employment Area lands to non-employment uses. Central Elgin may permit the adjustment of settlement area boundaries outside of a comprehensive review only where: a) There would be no net increase in land within the settlement area; b) ability to meet intensification and redevelopment targets; c) The agricultural policies with respect to the following are met: 1. lands not comprising specialty crop areas; 2. there are no reasonable alternatives that avoid prime agricultural land or lower priority lands; 3. the area is in compliance with the Minimum Distance Separation Formulae (MDS); and August 18, 2022 Page 147 5.0 IMPLEMENTATION AND MONITORING 4. impacts of the proposed adjustment on agricultural operations which are close or adjacent to the settlement area are avoided, and where avoidance is not possible, impacts are minimized and mitigated to the extent feasible in accordance with provincial guidelines. 5.1.3.1 Comprehensive Reviews - Policies 1. Sufficient opportunities for growth are not within designated growth areas to accommodate the projected needs over the projected 25-year time horizon within Central Elgin; 2. Any opportunities for infill, redevelopment and intensification have been examined and accounted for as alternatives to an Urban Settlement Area expansion; 3. The amount of land included with the expansion area is justified based upon the amount of land available to service the projected population and housing demands within Central Elgin; 4. The proposed expansion area is a logical extension of the Urban Settlement Area and will be fully serviced with municipal sanitary sewerage and water supply; 5. The lands are not considered a specialty crop area as defined by the PPS; 6. Where agricultural areas are included, there are no reasonable alternatives which avoid prime agricultural areas and there are no reasonable alternatives on lower priority agricultural lands; 7. Impacts from the expanding urban area on agricultural operations that are adjacent or close to the Urban Settlement Area are mitigated to the extent possible including satisfying the Province's Minimum Distance Separation Formulae; 8. The lands are physically suitable for development and will avoid Natural Hazard lands; 9. The existing or planned infrastructure and public service facilities are suitable to accommodate the proposed expansion area; 10. The transportation network can reasonably accommodate the additional volumes of traffic and demand for services; 11. An acceptable plan for the phasing, financing and construction of the required infrastructure is developed; 12. The proposed expansion area will not have a negative impact on any natural heritage feature or their ecological functions, or any natural resources; 13. The proposed expansion area will not have a negative impact on any Cultural Heritage resources; 14. Cross-jurisdictional issues that may arise from a proposed urban expansion shall be taken into consideration. August 18, 2022 Page 148 5.0 IMPLEMENTATION AND MONITORING 5.2 PUBLIC PARTICIPATION The public and indigenous community were given the opportunity and were actively engaged in the development of this Plan. Central Elgin will take steps to ensure the continuation of a public and indigenous community consultation and engagement program that will actively engage the public in the monitoring of this Plan. 5.2.1 Public Participation Policies a) Central Elgin will provide the opportunity for residents, First Nations and Indigenous communities, and property owners to become involved and participate in the planning process related to the implementation of this Plan, in accordance with the requirements of the Planning Act and the policies of this Plan. A variety of techniques will be used to encourage participation and engagement when changes to this Plan are being considered. b) Central Elgin will provide notification of any amendment to this Plan in accordance with the requirements of the Planning Act and may consider additional notice when it is deemed necessary. August 18, 2022 Page 149 5.0 IMPLEMENTATION AND MONITORING 5.3 PLAN IMPLEMENTATION 5.3.1 Zoning By-law In accordance with the Planning Act, Central Elgin will prepare, and Council will adopt, a Comprehensive Zoning By-law that will be in conformity with the goals, policies and land use designations contained in this Plan. 5.3.1.1 Zoning By-law Policies a) The Zoning By-law will establish specific zones, permitted uses and provisions that reflect the policies and land use designations of this Plan. Within each land use designation, more than one zone may be established to ensure that the policies of this Plan are properly maintained. It is not the intent of this Plan to necessarily zone all land for uses designated in this Plan. b) Existing uses may be recognized in the implementing Zoning By-law, notwithstanding the policies of this Plan. 5.3.2 Holding Zones In accordance with the Planning Act, the Zoning By-law may contain holding provisions in order to achieve orderly development and ensure that policies established in this Plan have been met. 5.3.2.1 Holding Zones - Policies a) Central Elgin may place a holding symbol on the zone that prevents development from occurring until Central Elgin is satisfied that certain conditions have been met, allowing Central Elgin to indicate support for the development in principle, while identifying the need for additional actions prior to development proceeding. b) Specific actions or requirements for lifting of the holding provision will be set out it the Zoning By-law or the amendment thereto. Once the required conditions are met, Council will consider removal of the holding symbol through an amendment to the By-law. c) Council may, by by-law, delegate the authority to remove holding zones to a committee of council, or an individual who is an officer, employee or agent of the municipality. 5.3.3 Temporary Use By-laws Temporary Use By-laws may be enacted to allow the short-term use of land, buildings or structures for a purpose otherwise prohibited by the Zoning By-law for a specific period of time not to exceed three years or a period not to exceed ten years when considering for a garden suite. A temporary use by-law will define the land to which it applies, and will prescribe the period of time during which it is in effect. Upon the expiration of the Temporary Use By-law, the use will cease to exist and will not be considered an existing use. Council may pass subsequent by-laws granting extensions of up to three years. Council may extend this by passing further by-laws, subject to the specific policies of this Plan. August 18, 2022 Page 150 5.0 IMPLEMENTATION AND MONITORING 5.3.3.1 Temporary Use By-laws - Policies a) Central Elgin will consider the following, before enacting a Temporary Use By-law: 1. The proposed use will be temporary in nature, and will not entail major construction or investment on the part of the owner so that the owner will not experience undue hardship in reverting to the original use(s) upon the termination of the temporary use provisions; 2. The compatibility of the proposed use with the surrounding land uses and character of the surrounding area 3. The proposed use will be properly serviced and not require the extension or expansion of existing municipal services; 4. The proposed use will not create any traffic problems with the surrounding area, or adversely affect the volume and/or type of traffic commonly found on the area roads; 5. Parking facilities will be provided entirely on-site; 6. The proposed use will generally be beneficial to Central Elgin. b) Council may, by by-law, delegate the authority to authorize the temporary use of lands, buildings or structures to a committee of council, an individual who is an officer, employee or agent of the municipality. 1. The conditions of Council as they apply to the delegation of authority for temporary uses as permitted by the Planning Act will be outlined within the delegation by-law. 5.3.4 Interim Control By-laws An Interim Control By-law may be enacted by Council in accordance with the relevant sections of the Planning Act to control the use of lands and buildings until studies required by Central Elgin to assess planning and engineering issues have been prepared and approved. 5.3.4.1 Interim Control By-laws - Policies a) The Interim Control By-law will: 1. Describe the specific area affected; 2. Identify the period of time for which the Interim Control By-law is in effect, up to one year, with an allowance for one additional extension of one year which may be granted by amending the Interim Control By-law, if the studies have not been finalized; and 3. Identify the uses prohibited. 5.3.5 Community Benefit Charges In accordance with the Planning Act, Central Elgin may pass, at its sole discretion, a stand- alone Zoning By-law amendment to authorize community benefits charges against land to pay for the capital costs of facilities, services and matters required because of development or redevelopment in the area to which the by-law applies. August 18, 2022 Page 151 5.0 IMPLEMENTATION AND MONITORING 5.3.6 Site Plan Control Central Elgin may implement Site Plan Control as provided for in the Planning Act and in accordance with the current by-law designating the entire Municipality as a site plan control area. 5.3.6.1 Site Plan Control - Policies a) All lands within the geographic limits of the Municipality of Central Elgin are hereby designated as a site plan control area and the provisions of Section 41 of the Planning Act as amended, R.S.O. 1990, c. P.13, shall apply. b) The following classes of development may be undertaken without the approval of plans and drawings required under section 41 of the Planning Act: 1. all residential buildings and structures with fewer than seven dwelling units, 2. accessory buildings and structures to the uses set out in subsection 2 a) of this By-law, 3. agricultural buildings and structures for non-industrial and non-commercial uses which are in conformity with the implementing zoning by-law. c) Where development is proposed where site plan control does not apply, preliminary site plan concepts may be required to demonstrate principle of use, such as in cases where development is proposed on identified Hazard Land areas. d) Where development consists of farm operations, farm buildings and the residence of the farm operator, site plan control will not apply, except in cases where specifically required by this Plan, such as where an on-farm diversified use is proposed. e) Central Elgin may require proponents to execute a site plan agreement under circumstances where there is construction of more than one building or structure, where the size of a building is to be substantially increased, where the intensity of a use is to increase, where there is the development of a commercial parking lot, and/or in other circumstances deemed appropriate by Council. f) Central Elgin may consult with the appropriate Conservation Authority and any other relevant agencies when considering applications for site plan approval, where applicable. g) Central Elgin may apply certain conditions to site plan approval and shall require that a certain standard of design be applied including exterior and/or sustainable design elements in accordance with the Community Design Policies outlined in Section 2.10.3 of this Plan, more detailed Urban Design Guidelines that Central Elgin may choose to prepare in the future, in addition to the Complete and Healthy Community Policies in Section 2.13.1 and other appropriate sections that may apply. h) Central Elgin will require financial security prior to development. 5.3.7 Minor Variances In accordance with the Planning Act, minor variance applications may be considered to the provisions of the Zoning By-law. August 18, 2022 Page 152 5.0 IMPLEMENTATION AND MONITORING 5.3.7.1 Minor Variances - Policies a) Council may appoint a Committee of Adjustment to deal with all applications for minor variance to the provisions of the Zoning By-law and other By-laws, as delegated by Council. b) The Committee of Adjustment will deal with such applications in accordance with the requirements (four tests) of Section 45(1) of the Planning Act. 5.3.8 Plans of Subdivision and Condominium Application for approval of a draft plan of subdivision or condominium will be considered on the basis of the underlying land use designation and the associated policies of this Plan. While the designated approval authority will deal with all applications for draft plan approval in accordance with the relevant provisions of the Planning Act, applications that do not conform to the policies of this Plan will not be approved. 5.3.8.1 Plans of Subdivision and Condominium - Policies a) The provisions of the Planning Act relating to subdivision control, including subdivision agreements and part-lot control, and the Condominium Act relating to condominium development, will be used by Council to ensure that the land use designations and policies of this Plan are complied with, and that a high standard of design is maintained in all development. b) Only those plans of subdivision or condominium will be approved which: 1. Conform with the policies and designations of this Plan; 2. Can be provided with adequate services and facilities as set out in this Plan; and 3. Are not premature in nature. c) In evaluating applications for a plan of subdivision or condominium, Central Elgin will consider all matters contained in Section 51 of the Planning Act, relevant sections of the Condominium Act, and additional information specified in this Plan in totality to determine the information required by an applicant to form a complete application for approval of a plan of subdivision or condominium: d) A plan of subdivision will generally be required: 1. where a new road or extension to an existing road is required; or; 2. where more than five lots are to be developed and/or the owner is retaining sufficient lands for the development of additional lands; or 3. where Central Elgin deems it necessary for the proper development of the lands. e) Natural Heritage Features and functions will be protected and preserved in the design of any plan of subdivision or condominium. f) Plans of subdivision or condominium will be appropriately phased to ensure orderly and staged development. August 18, 2022 Page 153 5.0 IMPLEMENTATION AND MONITORING g) All plans of subdivision will be subject to a subdivision agreement between Central Elgin and the development proponent. h) All plans of condominium will be subject to a development agreement between Central Elgin and the development proponent. i) Parkland dedication will be provided pursuant to Subsection 2.4.3 of this Plan. j) Central Elgin may request that approval lapses at the expiration of a specified time period, being not less than 3 years. The approval authority, in consultation with Central Elgin may, at its discretion, extend the approval time period, prior to its expiration. k) Central Elgin may request that the Approval Authority withdraw the approval of a draft plan of subdivision or condominium or change the conditions of such approval at any time before the final approval of the plan of subdivision or condominium. l) Central Elgin may consider passing a By-law under the provisions of the Planning Act deeming old registered, undeveloped plans which are inadequate due to matters such as lot size, unsuitable access or undesirable location, not to be registered. 5.3.9 Consents The County of Elgin Land Division Committee is the Approval Authority for consents under the relevant provision of the Planning Act. Applications for consent to sever land will be considered on the basis of the policies of this Plan. The decisions of the Land Division Committee will also be consistent with the prevailing Provincial and County policies. 5.3.9.1 Consents - Policies The following policies will apply to applications for consent, in addition to the specific land division and/or consent policies associated with the applicable land use designation: a) A consent should only be considered where a plan of subdivision is deemed to be unnecessary, and the consent will not result in the creation of five or more new lots to be created from a single, original parcel of land existing at the time of adoption of this Plan. b) A consent for technical or legal purposes, such as a boundary adjustment, easement or right- of-way. The lots that are the subject of the application and any retained lands will comply with the Zoning By-law, or the consent will be conditional on a successful Zoning By-law amendment or Minor Variance. c) In evaluating consent applications in all land use designations of the Plan, the following general policies will apply, in addition to the other policies of this Plan: 1. Lots created by consent, both severed and retained, will have frontage on and access to an open, improved public road, which is maintained to a Municipal Standard as set out in Section 2.8.5.1 to this Plan; 2. Lots will not be created which would access onto a road where a traffic hazard would be created due to limited sight lines; August 18, 2022 Page 154 5.0 IMPLEMENTATION AND MONITORING 3. Any required road widening, improvements or extensions to existing rights-of-way may be required as a condition of severance approval; and 4. Consents will not restrict the development of other parcels of land, particularly the provision of access to allow the development of remnant parcels. 5. Lots created by consent, both severed and retained, will have an adequate lot size for existing and proposed uses considering the level of services available and the soil conditions, and will allow for the development of a use which is compatible with adjacent uses by providing for sufficient setbacks from neighbouring uses; 6. Lots created by consent will comply with the provisions of the Zoning By-law. Where it is not possible to meet the standards of the Zoning By-law, Central Elgin may amend the standards in the By-law or a Minor Variance may be granted as a condition of approval, where it is considered appropriate; 7. A hydrogeological study to confirm the adequacy of soil conditions, hydrogeological suitability, and suitability for potential future private services may be required in conjunction with the servicing policies of this Plan (Section 2.8.1.2); and 8. The parkland dedication policies of Section 2.5.1.2 will apply to approved consents. d) For a consent application, Central Elgin, in consultation with the Land Division Committee, may request that the Land Division Committee require the following conditions of approval for the severed lot(s) and/or retained lot where such conditions are deemed appropriate: 1. Payment of taxes; 2. Payment of development charges; 3. Payment of drainage and local improvement charges; 4. Provisions for connection to the municipal water or sanitary sewage systems; 5. Provisions for stormwater management; 6. Road dedications and improvements; 7. Parkland dedications or payment-in-lieu; 8. Approval of a Zoning By-law amendment or Minor Variance; 9. Site Plan approval; and 10. Other technical matters deemed appropriate. e) Consents intended for development purposes will not be permitted under the following circumstances: 1. The land is located within any Natural Heritage Feature, and a suitable building envelope cannot be supported through the evaluation of an Environmental Impact Study; 2. The land is located in a Natural Hazard Area as identified in this Plan; 3. Provincial, County or Municipal transportation objectives, standards or policies cannot be maintained; or August 18, 2022 Page 155 5.0 IMPLEMENTATION AND MONITORING 4. The severed and retained parcels cannot be provided with an adequate level of service. 5.3.10 Lawful Non-Conforming Uses A Lawful Non-Conforming Use is a legal use of a parcel of land, building or structure that was established before the date that the Zoning By-law was approved, but which does not conform to the regulations in the Zoning By-law. The Committee of Adjustment will deal with all applications for the enlargement or extension of a legal non-conforming use, as delegated by Council under Section 45(2) of the Planning Act. 5.3.10.1 Lawful Non-Conforming Uses - Policies An application for the enlargement or extension of a lawful non-conforming use will be judged as follows: a) The proposed expansion does not significantly increase the size of the non-conforming use; b) The proposed expansion does not require an adjustment to the boundary between two areas of different land use; c) The proposed expansion does not increase its incompatibility with the surrounding area; d) Conditions that may minimize any potential nuisances can be imposed, including but not limited to, landscaping, screening, and setbacks; e) Factors such as traffic safety, parking, loading, and municipal services are not adversely affected; and f) Lawful non-conforming uses destroyed by fire or natural disaster may be rebuilt provided that the dimensions of the building or structure are not increased. 5.3.11 Non-Complying Building and Structures Where an existing use of land is permitted within the applicable zone in the Zoning By-law, but the lot, buildings or structures located on the property do not meet one or more of the provisions or regulations of the applicable zone, the use will be considered to be legal non-complying. 5.3.11.1 Non-Complying Buildings and Structures - Policies Applications for the expansion, alteration, reconstruction or addition of a non-complying building will be considered by way of Zoning By-law amendment or minor variance, depending on the nature of the proposal. 5.3.12 Land Acquisition Central Elgin may acquire land to implement any element of this Plan in accordance with the provisions of the Municipal Act, the Planning Act or any other Act. 5.3.12.1 Land Acquisition - Policies a) Central Elgin will consider all options for the acquisition of land, including: August 18, 2022 Page 156 5.0 IMPLEMENTATION AND MONITORING 1. Dedication; 2. Donations; 3. Community Benefit Charges provisions of the Planning Act, subject to the other relevant policies of this Plan; 4. Density transfers; 5. Land exchange; 6. Assistance from other levels of government, agencies and charitable foundations; 7. Long-term lease; 8. Easement agreements; 9. Purchase agreements; 10. Partnerships; 11. Land trusts; 12. Placing conditions on development approval; 13. Ecological gifts; and 14. Expropriation. b) Where park and open space dedicated lands are insufficient in size or shape for the intended uses and needs, in accordance with Subsection 2.5.1.2, Central Elgin will consider acquisition of additional lands for park and open space purposes. c) Notwithstanding the above, Central Elgin will not be obligated to acquire or purchase any land, save and except for where specifically required to do so in order to obtain necessary Federal and/or Provincial statutory approvals. 5.3.13 Property Standards Council may enact by-laws pursuant to the Ontario Building Code Act, setting out minimum standards for the maintenance and occupancy of all building and properties. Any such by-law will apply to part of Central Elgin, or throughout the entire Municipality. 5.3.13.1 Property Standards Policies a) These by-laws should have regard for any or all of the following matters or related items and set appropriate standards or conditions for: 1. The physical conditions of vacant land, yards and passageways including the accumulation of debris and rubbish; 2. The adequacy of sanitation including drainage, waste disposal, garbage and pest control; 3. The physical condition of accessory buildings; and 4. The physical conditions of dwellings or dwelling units, institutional, commercial and/or industrial buildings, structures and properties. August 18, 2022 Page 157 5.0 IMPLEMENTATION AND MONITORING b) Any such by-law may require that substandard properties be repaired and maintained to comply with the standards, prohibit the use of a substandard property and require the demolition and clearing of such property which the owner does not intend to repair and maintain. c) Upon passing a Property Standards By-law, the Municipality will appoint a Property Standards Officer who will be responsible for administering and enforcing the By-law. Council may also appoint a Property Standards Committee for the purposes of hearing appeals against any order issued by the Property Standards Officer. 5.3.14 Development Permit System The Municipality may establish a Development Permit System within an identified geographic area or areas of Central Elgin as an additional implementation tool to advance strategic goals, objectives, and policies of the Municipality. A Development Permit System is intended to be a flexible and streamlined tool that combines the zoning, site plan and minor variance processes into a single planning process. 5.3.14.1 Development Permit System - Policies a) The Municipality of Central Elgin may investigate the creation and implementation of a Development Permit System for use in specific geographic areas of the Municipality in accordance with Section 70.2 of the Planning Act. b) Where it has been determined that a Development Permit System is an appropriate tool for the identified study area, an Official Plan Amendment will be required to designate the Development Permit System area as per the provisions of the Planning Act and applicable regulations. The amendment will contain, at a minimum, the following: 1. Identification of the area to which the development permit system applies; 2. A statement of the Municippecific goals, objectives and policies for the identified area; 3. The types of criteria and conditions that may be included in the development permit by- law for determining whether any class of development or any use of land may be permitted by a Development Permit; c) A Development Permit By-law that is adopted to implement the policies in this Plan will contain, at a minimum, the requirements as outlined within the Planning Act and applicable regulations. d) Should the Municipality create a Development Permit System, Council shall, by by-law, establish procedures for its administration. Such procedures may include delegation in whole or part of approval authority as set out in the Development Permit By-law. August 18, 2022 Page 158 5.0 IMPLEMENTATION AND MONITORING 5.4 PRE-CONSULTATION, SUPPORTING STUDIES, INFORMATION AND MATERIALS FOR COMPLETE APPLICATIONS Council requires, by by-law, applicants to consult with the Municipality prior to submitting various Planning Act applications. While applicants to the Elgin County Land Division are not required to pre-consult on applications for consent, the Municipality strongly encourages consultation to assist with the early identification of municipal policies on land division that may apply to the property. Certain supporting studies, information and materials will be required as part of a development approval process or as part of a detailed planning study as identified through this Plan. The need and timing of such supporting studies, information and materials will be determined by Central Elgin on a site-specific basis in consideration of the site's land use context and regard to the policies of this Plan during the pre-application consultation process. 5.4.1 Pre-Consultation, Supporting Studies, Information and Materials for Complete Applications - Policies a) Council shall permit applicants to consult with the Municipality prior to submitting application made under the Planning Act. b) Council, by by-law, requires applicants to consult with the Municipality prior to submitting the following: 1. An application to amend the Official Plan; 2. An application to amend the Zoning By-law; and/or 3. An application, plans and drawings for Site Plan Approval. c) Applicants seeking development approval will be advised of the required supporting studies, information and materials as part of the pre-application consultation process or, if subsequently deemed necessary in order to deem the application(s) to be complete in accordance with the Planning Act, prior to scheduling a prescribed public meeting. Support studies may vary in scope, depending on the size, nature and intent of the development approval application and the site's land use planning context. Specifically, Central may require the applicant to submit any of the following supporting studies, in accordance with the policies outlined in this Plan and/or accepted professional standards and/or guidelines as applicable, including but not limited to: 1. Deed and/or Offer to Purchase; 2. Topographic Plan of Survey; 3. Conceptual Site Plan; 4. Floor Plan and/or Elevations; 5. Servicing Report; 6. Geotechnical Survey; August 18, 2022 Page 159 5.0 IMPLEMENTATION AND MONITORING 7. Tree Survey; 8. Draft Plan of Subdivision; 9. Condominium Description; 10. Planning Justification Report; 11. Transportation Impact Study; 12. Watershed and/or Subwatershed Study; 13. Issues Scoping Report; 14. Environmental Impact Study; 15. Servicing Study; 16. Stormwater Management Plan; 17. Archaeological Assessment; 18. Hydrogeological Study; 19. Groundwater Impact Assessment; 20. Agricultural Impact Study; 21. Record of Site Condition (RSC); 22. Phase 1 Environmental Site Assessment; 23. Noise and/or Vibration Study; 24. Built Heritage Impact Study; 25. Lighting Study; 26. Shoreline Processes Study/Bluff Erosion Analysis 27. Urban Design Brief; and 28. Other studies relevant to the development and lands impacted by the proposed development approval application. d) When the pre-application consultation process for a proposed development approval application identifies the need for one or more support studies, the application will not be considered complete for processing purposes until the required supporting studies, information and materials is prepared and submitted to the satisfaction of the Municipality. Notification of a complete application will be given to the applicant and all other parties by Central Elgin in accordance with the Planning Act. e) Central Elgin will ensure that supporting studies, information and materials provided by an applicant of a development approval application that has submitted a complete application for development approval will be made available to the public. f) Notwithstanding that supporting materials will be identified through the pre-consultation meeting process, and applications may be deemed complete, it is incumbent on the applicant or agent to ensure that they are satisfied with the documentation that is submitted to support August 18, 2022 Page 160 5.0 IMPLEMENTATION AND MONITORING an application. As there are provisions in the Planning Act for Municipalities to make decisions within legislated timeframes or refund application fees based on a timing schedule, Central Elgin will process applications to meet those timeframes which may result in the inability to allow for dispute resolution and/or revisions to supporting documents through application review. 5.4.2 Peer Review If upon completion and subsequent review of a study submitted in support of a development proposal there remains outstanding matters unresolved between the findings and/or recommendations of the study and the position/opinion of the Municipality and/or review agency, Central Elgin may retain the services of its own consultant to conduct a peer review of such study and provide Council with consideration. The costs associated with such peer review will be borne by the proponent of development. decision within legislated timeframes, and require a rebate in fees as per the Planning Act, the Municipality may process the application the following ways; 1. Advance the application in the absence of the review and provide reasons/rationale as to the nature of the concern and outline how the appropriate policies were not met based on the materials that were submitted. 2. Have the materials peer reviewed and incorporate any lost fees due to the timing of the peer review to the overall cost of review to be borne by the proponent of the development. August 18, 2022 Page 161 5.0 IMPLEMENTATION AND MONITORING 5.5 INTERPRETATION Municipal Council, appointed Committees, and Municipal staff will be responsible for interpreting all aspects of the Plan. Where policies may reference specific issues of significance to the Province, the interpretation of this Plan will be conducted in conjunction with the appropriate Ministry at the Province, as the sections of the Plan are interrelated, the Plan will be read and interpreted in its entirety. 5.5.1 Interpretation Policies a) The boundaries of the land use designations as shown on the land use schedules to this Plan are approximate and shall be considered absolute only where they coincide with roads, railway lines, lot lines or other clearly defined physical features. Amendments to the Plan may not be required in order to make minor adjustments to a land use boundary not defined by such physical features provided the intent of the Plan is maintained. b) The boundaries of settlement areas are considered to be definite. In accordance with the PPS, expansion of a settlement area boundary may be considered at the time of a comprehensive review of this Plan and where requirements of the PPS have been satisfied. c) Where the meaning of any phrasing or any part of any section is unclear, the meaning of such will be determined within the context of the general policy direction and objectives provided by this Plan and the definitions of the PPS. d) Indication of municipal services or facilities in this Plan will not be constructed as a commitment by Central Elgin to construct or provide such services within a certain time frame. Rather such commitments will be subject to the decisions of Council in its annual capital budget considerations. e) In this Plan, any reference to a Provincial or Federal Act of the legislature refers to the Act as amended from time to time, any successors to these Acts, and the latest decennial revisions. f) Any reference to specific public agencies or bodies includes their successors in responsibility for those matters mentioned. g) All references to the Planning Act are based on the Planning Act, R.S.O., 1990 as amended from time to time. h) Within the context of this Plan, "Development" means the creation of a new lot, a change in land use, or the construction of buildings and structures requiring approval under the Planning Act, but does not include activities that create or maintain infrastructure authorized under an Environmental Assessment process, or works subject to the Drainage Act. i) Spelling, grammar and formatting changes to this Plan will not necessitate an amendment to the Plan. August 18, 2022 Page 162 Municipality of Schedule "B" Thames Centre To The Official Plan of The Municipality of Central Elgin Community of Belmont LAND USE PLAN Land Use Designation Agricultural Residential Commercial Community Facility Commercial - Industrial Natural Heritage Future Development Land Use Overlay Natural Hazard Former Waste Sites Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies Sewage Lagoons Township of Malahide Metres Source Data Provided by: Kettle Creek Conservation Authourity Adopted by Council August 18 2022 Ministry of the Environment Schedule "E" To The Official Plan of The Municipality of Central Elgin City of Community of St Thomas Norman Lyndale LAND USE PLAN Land Use Designation Agricultural Residential Local Commercial Office Professional Community Facility City of Natural Heritage St Thomas Natural Hazard Special Policy Area 1 St Thomas Psychiatric Hospital Township of Southwold NOTE: Modification No. 28 under Section 17(34) of the Planning Act Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies Metres Source Data Provided by: Adopted by Council August 18 2022 Kettle Creek Conservation Authourity DECISION With respect to the Official Plan for the Municipality of Central Elgin under17(34) of the Planning Act I hereby approve the repeal of the Official Plan of the Municipality of Central Elgin, pursuant to By-law 1427, and all subsequent amendment thereto, insofar as this Official Plan is in effect. I hereby approve all of the Official Plan of the Municipality of Central Elgin as adopted by By-law 2732, subject to the following modifications: 1. That Subsection 2.3.6.1 a)isdeleted in its entirety and replaced with the following: Ða) A maximum of two (2) additional residential units shall be permitted per lot; which may include one (1) additional residential unit in the main dwelling and one (1) additional residential unit in an accessory structure, or two (2) within the main dwelling if no accessory structure contains an additional residential unit.Ñ 2. That Subsection 2.3.6.1 c) is deleted in its entirety and replaced with the following: Ðc) The additional residential unit can be serviced by full municipal services. Where full municipal services are not available, the municipality may permit an additional dwelling unit without land use planning approval subject to compliance with Subsection 2.8 to this Plan and the requirements of the zoning by-law.Ñ 3. That Section 4.3 is revised to include the following at the end of the subject section: Ð4.3.6 Future Development The Future Development designation is intended to recognize primarily undeveloped lands to be protected for the orderly growth of the settlement area once certain conditions are met. It is anticipated that these lands will assist in ensuring an adequate supply of residential land in the long term as they represent a logical extension of the settlement areas in which they are located. The ultimate use of these lands will be determined through an amendment to this Plan. 4.3.6.1 Permitted Uses Permitted uses on the lands subject to the Future Development overlay shall be limited to existing uses as well as uses permitted in accordance with the existing zoning on the subject lands, as of the date of adoption of this Plan.Ñ 4.3.6.1 New Development a) Consents may be permitted in accordance with Section 5.3.9 to facilitate land assembly for a comprehensive future development. b) New land uses and comprehensive developments shall only proceed by way of an Official Plan Amendment to replace the Future Development designation. An amendment to re-designate these lands shall be subject to the following policies: i. Demonstration of the need for the additional lands in accordance with the Provincial Policy Statement and the County of Elgin Official Plan; ii. Provision of adequate municipal sanitary sewer services and piped municipal water services satisfactory to the Municipality; and iii. The satisfaction of any and all other applicable policies of this Plan.Ñ 4.That Schedules ÐBÑ, ÐEÑ, and ÐFÑ are deleted and replaced with the respective schedules annexed to this decision. 5.That all section references andnumbering of the official planarerevised accordingly to address all modifications. th Dated at the County of Elgin this 11 day of January 2023. _______________________ Manager of Planning County of Elgin 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning & Enterprise / Deputy CAO Mike Hoogstra, Manager of Procurement & Risk DATE: January 3, 2023 SUBJECT: Centennial Road / Elm Line Roundabout Construction - Tender Award RECOMMENDATIONS: THAT L82 Construction Ltd. be selected for the Centennial Road / Elm Line Roundabout Construction Project, Contract No. 2022-T07 at a total price of $1,784,314.94 exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. INTRODUCTION: The County of Elgin (County) completed a Municipal Class Environmental Assessment (MCEA) in 2020 to develop a transportation plan for intersection improvements at Centennial Road (CR 28) and Elm Line (CR 56) in the Municipality of Central Elgin. Intersection improvements are required to improve the operation, safety and capacity of the existing intersection. The Study identified the preferred solution being the installation of a roundabout. Accordingly, following detailed design preparation completed by BT Engineering, atender was advertised and issued as per the CountyÓs Procurement Policy for the Centennial Road / Elm Line Roundabout Construction Projecton November 8, 2022. DISCUSSION: A total of thirteen (13) contractors downloaded tender documents for this project from the CountyÓs bidding system bids&tenders. Eight (8) contractors submitted electronic bids for this tender which closed on November 30, 2022. Bids were received as follows: 2 CompanyBid Price (exclusive of HST) L82 Construction Ltd.$1,784,314.94 Cassidy Construction London Ltd. $1,937,085.00 Birnam Excavating Ltd. $2,047,929.99 J-AAR Excavating Limited $2,069,777.19 Van Bree Drainage and Bulldozing Limited$2,316,902.50 598424 Ontario Ltd. o/a R. Russell Construction $2,573,716.06 Dufferin Construction Company$2,575,712.60 Schouten Excavating Inc. $3,111,245.87 L82 Construction Ltd. submitted the lowest compliant bid for the project at a total price of $1,784,314.94 exclusive of HST. FINANCIAL IMPLICATIONS: The following summary of projected estimated costs is provided for review and will be confirmed throughout the project: Engineering(incl. of MCEA and detailed design expenses)$ 253,075.00 Construction $ 1,784,314.94 Net HST (1.76%)$ 35,858.06 1 Total Projected Costs $ 2,073,248.00 Capital Budget $ 2,940,061.00 Forecast Budget Surplus/(Deficit) $ 866,813.00 1 Inclusive of a $230,000 contingency allowance. The anticipated surplus will be used to offset any funding deficits from other capital projects completed in 2023. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: The Municipality of Central Elgin and City of St. Thomas have been consulted throughout project design and their input has been incorporated into the project scope. A construction detour will be established to restrict through road traffic while permitted local resident access as much as possible during the project. Regular and ongoing communication to affected property owners, including the distribution of Ðdoor knockersÑ will keep residents within the project area apprised of project activites. COMMUNICATION REQUIREMENTS: Council, Municipal staff and residentshave been and will continue to be advised of the project and construction progress updates. CONCLUSION: Work on this project is expected to commence on April 3 with completion anticipated to be achieved by June 30, 2023. As per the County of ElginÓs Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10%, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the General Manager.However, if the cost increases above the tender amount approved by Council by more than 10%, the General Manager will prepare a further report to Council outlining the expenditures. 4 All of which is Respectfully Submitted Approved for Submission Brian Lima Julie Gonyou General Manager of Engineering, Chief Administrative Officer Planning & Enterprise / Deputy CAO Mike Hoogstra Manager of Procurement & Risk 1 REPORT TO COUNTY COUNCIL FROM: Brian Lima, General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO DATE:January 3, 2023 SUBJECT: Wonderland Road, Ron McNeil Line, FordRoad and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project File RECOMMENDATIONS: THATthe report titled ÐWonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project FileÑ from the General Manager of Engineering, Planning, & Enterprise (EPE) / Deputy CAO, dated January 3, 2023, be received and filed; and, FURTHER THAT Council endorse the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design Study Draft Project File for finalization. INTRODUCTION: Following the completion of the Wonderland Road and Highway 401 Interchange project in the Fall 2015 within the Township of Southwold, local traffic has increased on Wonderland Road due to improved access between St. Thomas and London. The County of Elgin and the Ministry of Transportation Ontario (ÐMTOÑ) entered into a partnership to address the long-term transportation needs in the vicinity of Highway 3 and Ron McNeil Line to provide an improved connection to Wonderland Road. In advance of such outcome, the County first invited proposals from consulting engineering firms to undertake an Environmental Assessment Study and Preliminary Design. The assignment, awarded to GHD Limited (GHD) by Council at its meeting on April 28, 2020, aimed to assess multiple intersection alternatives with the goal of selecting a preferred alternative that meets the requirements outlined in the Terms of Reference. This report is intended to inform Council of the preferred study alternative detailed as appended. 2 DISCUSSION: The County of Elgin and the Ministry of Transportation Ontario (MTO) entered into a partnership to complete the environmental assessment and preliminary design study. The improvements are classified as a ÒSchedule BÓ study under the Municipal Class Environmental Assessment (MCEA) (October 2000, as amended in 2007, 2011 and 2015) and meets the requirements of a Group ÒCÓ project under MTOÓs Class Environmental Assessment for the Provincial Transportation Facilities, 2000 (Class EA). Following a detailed feasibility assessment of six possible solutions to address the problem statement, the following four possible Road Network and Geometric Improvement alternatives design concepts were generated to address the defined problem, were assessed for feasibility to meet the problem and opportunity statement, and which were presented to the public and stakeholders at anonline Public Information Centre (PIC)held from April 16 to April 30, 2022: 1. Alternative 1 Î Traffic Signals, Existing Intersection Location Involves extending Wonderland Road to Highway 3 with an s-curve to meet Highway 3 and Ford Road at the same location as the existing Highway 3, Ron McNeil Line, Ford 0 Road intersection with traffic signal control and an intersection skew angle of 13. 2. Alternative 2 Î Traffic Signals, 25m East of Existing Intersection Involves extending Wonderland Road to Highway 3 with an s-curve to meet Highway 3 and Ford Road approximately 25 m east of the existing Highway 3, Ron McNeil Line, Ford Road intersection with traffic signal control and an intersection skew angle of 19 . 3. Alternative 3 ÎTraffic Signals, 75m East of Existing Intersection Involves extended Wonderland Road to Highway 3 with an s-curve to meet Highway 3 and Ford Road approximately 75 m east of the existing Highway 3, Ron McNeil Line, Ford Road intersection with traffic signal control and an intersection skew angle of 20 . 4. Alternative 4 ÎRoundabout Involves extending Wonderland Road to Highway 3 with an s-curve to meet Highway 3 and Ford Road at the same location as the existing Highway 3, Ron McNeil Line, Ford Road intersection with a single-lane roundabout. Having comparatively evaluated each alternative against a comprehensive list of 21 evaluation criteria, Alternative 4 Î Roundabout design concept was selected as the Recommended Design Concept for the Wonderland Road, and thus selected as the preferred alternative. 3 Next Steps The draft Project File document will be placed on public record for the mandatory 30- day review period at the County offices, and placed on the CountyÓs website following the pending advertisement publication of the Notice of Study Completion in various newspaper publications. Comments and/or concerns are to be submitted directly to the County or its consultant within the 30-day review period. Anyone who has outstanding concerns relating to the Project File within the 30-day review period may request the Minister of Environment to issue an order to comply with Part II of the EA Act if the concern cannot be addressed. The work undertaken in preparing this Project File represents the completion of the environmental assessment process for the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design. FINANCIAL IMPLICATIONS: GHD was also tasked with furnishing the County and MTO with theirOpinion of Probable Construction Cost (OPCC). Their estimate of $5,285,000 was developed for preliminary design estimating purposes. This estimate does not include costs associated with utility relocations, property acquisitions, design and engineering, contract administration, escalation, municipal road closures/road transfers (if required), internal ministry and municipal fees or other fees outside of construction activities. Furthermore, at this time itÓs assumed that all project costs would be shared evenly between the County and Province. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. 4 LOCAL MUNICIPAL PARTNER IMPACT: Improvement to a portion of the Township of SouthwoldÓs Ford Road is required to accommodate the preferred alternative, and the associated costs for this improvement has already been included in the GHDÓs opinion of probable construction cost. COMMUNICATION REQUIREMENTS: A copy of this report and Council resolution to be provided to the Municipality of Bayham and the requesting constituent. CONCLUSION: The award of engineering services for the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment and Preliminary Design services was awarded by Council to GHD Limited by Council at its meeting on April 28, 2020. Since such date, GHD has prepared the required ÒSchedule BÓ environmental assessment Project File in draft, that recommends the installation of a roundabout as the preferred alternative, and which requires CouncilÓs endorsement prior to finalization and advertisement of the Notice of Completion. All of which is Respectfully Submitted Approved for Submission Brian Lima, General Manager of Julie Gonyou Engineering, Planning, & Enterprise Chief Administrative Officer (EPE) / Deputy CAO Project File Report Wonderland Road,Ron McNeilLine,Ford RoadandHighway3 Environmental Assessment and Preliminary Design ElginCounty Ministry of Transportation, Ontario DRAFT 28September 2022 The Power of Commitment Contents 1.Introduction1 2.Coordinated Class Environmental Assessment Process4 2.1Municipal Class EA Process4 Four Project Classifications4 2.2MTO Class EA7 Four Project Classifications7 2.3Project Classification7 3.Phase 1: Problem / Opportunity8 3.1Identification and Description of the Problem / Opportunity8 3.1.1Existing Road Network8 3.1.2Existing Geometrics10 3.1.3Traffic Conditions12 3.1.4Traffic Signal Warrant14 3.2Problem/Opportunity Statement14 4.Phase 2: Alternative Solutions14 4.1Identification and Description of the Alternative Solutions14 4.2General Description of the Environment Potentially Affected15 4.2.1Natural Environmental15 4.2.1.1Fish and Fish Habitat17 4.2.1.2Terrestrial Ecosystems17 4.2.1.3Surface Water18 4.2.2Built Environment18 4.2.2.1Property and Entrances20 4.2.2.2Utilities and Services20 4.2.2.3Railways20 4.2.2.4Contaminated Soils20 4.2.3Social & Cultural Environment20 4.2.3.1Agriculture21 4.2.3.2Future Planning22 4.2.3.3Archaeological Resources22 4.3Assessment of the Alternative Solutions22 4.4Identification of the Preferred Solution23 5.Phase 3: Alternative Design Concepts23 5.1Identification and Description of the Alternative Design Concepts23 5.1.1Extension of Wonderland Road to Highway 324 5.1.2Ron McNeil Line Connection to Wonderland Road25 5.1.3Intersection Control and the Selected Alternative Design Concepts26 5.2Detailed Description of the Environment Potentially Affected31 5.2.1Natural Environment31 5.2.1.1Fish and Fish Habitat31 5.2.1.2Terrestrial Ecosystems31 5.2.1.3Surface Water31 5.2.2Built Environment32 5.2.2.1Property & Entrances32 5.2.2.2Utilities and Services32 The Power of Commitment i 5.2.2.3Contaminated Soils32 5.2.3Social / Cultural Environment32 5.2.3.1Agriculture32 5.2.3.2Future Planning32 5.2.3.3Archaeological Resources32 5.3Evaluation of the Alternative Design Concepts32 5.4Identification of the Preferred Design Concept36 6.Description and Implementation of the Preferred Design Concept36 6.1Detailed Description of the Preferred Design Concept36 6.1.1Geometrics36 6.1.1.1Horizontal Alignment36 6.1.1.2Vertical Alignment37 6.1.1.3Cross Sections38 6.1.1.4Crossfall and Superelevation39 6.1.2Roadside Safety39 6.1.3Illumination40 6.1.4Drainage & Hydrology40 6.1.5Survey42 6.2Opinion of Probable Construction Cost for the Preferred Design Concept42 6.3Confirmation of Net Effects and Proposed Monitoring for the Preferred Design Concept43 6.3.1Climate Change43 6.3.1.1Regional Perspective43 6.3.1.2Effects of the Project on Climate Change43 6.3.1.3Effects of Climate Change on the Project44 6.3.2Proposed Impact Management Measures and Environmental Monitoring46 6.4Commitments for the Preferred Design Concept51 6.5Approvals Required for the Preferred Design Concept52 6.6Implementation of the Preferred Design Concept53 6.6.1Notice of Completion53 6.6.2MCEA Phase 553 7.Overview of the Consultation Process Carried Out55 7.1Points of Contact When Consultation Occurred55 7.2Interested Participants and How Input Was Obtained55 7.2.1Review Agencies56 7.2.2Indigenous Communities56 7.2.3The Public57 7.3Consultation Activities Carried Out57 7.3.1Review Agencies57 7.3.2Indigenous Communities58 7.3.3The Public58 7.4Consideration of Comments Received and Issues Raised58 7.4.1Review Agencies59 7.4.2Indigenous Communities60 7.4.3Public60 8.Summary61 The Power of Commitment ii Table index Table 2.1: Municipal Class EA Schedules5 Table 2.2: MTO Class EA Groups and Description7 Table 4.1: Existing Utilities in the Study Area20 Table 5.1: Comparative Evaluation of Alternative Design Concepts33 Table 6.1: Wonderland Road Extension Horizontal Align36 Table 6.2: Ron McNeil Line Extension Horizontal Alignment37 Table 6.3: Wonderland Road Extension Project37 Table 6.4: Ron McNeil Line Extension Profile37 Table 6.5: Existing Guide Rail40 Table 6.6: Opinion of Probably Construction Cost42 Table 6.7 Estimated Sensitivity of the Project to Potential Climate Change Effects44 Table 6.8: Summary of the Net Effects and Proposed Monitoring Programs for the Confirmed Collector Road Network48 Table 6.9: Class EA Commitments and Compliance Monitoring51 Table 6.10: Anticipated Post EA Permits and Approvals52 Table 6.11: Anticipated Construction Timing54 Table 7.1: Review Agencies56 Table 7.2: Indigenous Communities57 Table 7.3: Summary of Review Agencies Comments and How They Were Considered59 Table 7.4: Summary of Review Agencies Comments and How They Were Considered60 Figure index Figure 1.1: Study Location2 Figure1.2: Study Area3 Figure 2.1: Overview of the Municipal Class Environmental Assessment Process6 Figure 3.1: Existing Road Network9 Figure 3.2: Existing Road Geometrics11 Figure 3.3: Existing Condition (2020) AM/(PM) Peak Hour Traffic Volumes12 Figure 3.4: Future Condition (2025) -AM/PM Peak Traffic Volumes12 Figure 3.5: Future Condition (2030) -AM/PM Peak Traffic Volumes13 Figure 3.6: Future Condition (2040) -AM/PM Peak Traffic Volumes13 Figure 4.1: Natural Environment Features16 Figure 4.2: Built Environment Features19 Figure 4.3: Agricultural Lands within the Study Area21 Figure 5.1: Alternatives for the Extension of Wonderland Road to Highway 325 Figure 5.2: Alternatives for the Ron McNeil Line Connection to Wonderland Road26 Figure 5.3: Alternative Design Concept 127 Figure 5.4: Alternative Design Concept 228 Figure 5.5: Alternative Design Concept 329 Figure 5.6: Alternative Design Concept 430 Figure 6.1: Highway 3 Cross Section38 Figure 6.2: Wonderland Road Cross Section38 Figure 6.3: Ron McNeil Line Cross Section39 The Power of Commitment iii Figure 6.4: Ford Road Cross Section39 Figure 6.5: Proposed Culvert Improvements41 Appendices Appendix A Preliminary Design Drawings Appendix B Fish and Fish Habitat Existing Conditions Appendix CFish and Fish Habitat Impact Assessment Report Appendix DTerrestrial Ecosystems Assessment Report Appendix EExisting Conditions Culvert Assessment Report & Drainage Servicing Report Appendix FContaminated Overview Study Appendix GStage 1 Archaeology Assessment Appendix HDraft Design Criteria Appendix IRoundabout Tables Appendix JNotice of Completion AppendixKNotice of Commencement Appendix LOnline Public Information Centre Appendix MNotice of Project Step Down Appendix NStakeholder Correspondence The Power of Commitment iv Prepared By: ____________________________________ Andrea Clegg, P.Eng. Transportation Project Manager, GHD 455 Phillip Street Waterloo, ON N2L 3X2 and ____________________________________ Nigel Joyce Environmental Planner, GHD 65 Sunray Street Whitby, ON L1N 8Y3 Reviewed By: ____________________________________ Dan Green, P.Eng. Senior Manager, Transportation, GHD 455 Phillip Street Waterloo, ON N2L 3X2 and ____________________________________ Ian Dobrindt, MCIP, RPP, EP SeniorEnvironmental Planner, GHD 140 Allstate Parkway, Suite 210 Markham, ON N3R 5Y8 The Power of Commitment v 1.Introduction This report documents the planning and design process carried out for the Wonderland Road,Ron McNeil Line,Ford Road andHighway 3 Environmental Assessment Study and Preliminary Designin the Township of Southwold, Elgin County.The study location is shown in Figure 1.1and the Study Area is depicted in Figure1.2.Elgin County (County) and the Ministry of Transportation Ontario (MTO) have entered into a partnership to complete the study.The improvements are classified as a Schedule Bstudyunder the Municipal Class Environmental Assessment (MCEA) (October 2000, as amended in 2007, 2011 and 2015)andmeets the requirements of a Group Cproject under Class Environmental Assessment for the Provincial Transportation Facilities, 2000 (Class EA). Section 2.0 outlines how theEA processes were integrated togetherfor this Project so that the intent and requirements of both processes were satisfactorily met. Section 3.0 documents Phase One of the MCEA planning and design process by identifying the problem; namely, network improvements to the study areaconnectivity and road geometry. Next, sixpossible solutions to address the defined problem were generated as part of Phase Two of the MCEA planning and design process. As documented in Section 4.0, the alternative solutions were assessed for feasibilityto meet the problem and opportunity statement andpresented to the public and stakeholders at the online Public Information Centre (PIC).The recommended solution for road network improvements was identified as the preferred solution based on the comparative evaluation carried out and input received from review agencies, Indigenous communities, and the public. Four alternative design concepts were generated for road network improvementsas part of Phase Three of the MCEA planning and design process for implementing the preferred solution, as documented in Section5.0.Alternatives were assessed and comparatively evaluated based on existing information sources augmented by field investigations leading to a recommended network improvement.The alternative design concepts and recommended design concept were presented to the public and stakeholders at the online PIC.The recommendation wasconfirmed as preferred based on feedback provided by review agencies, Indigenous communities, and the publicfollowing the online PIC. Finally, Section 6.0 documents the Project in detail, including commitments to further work as required, and specific post EA permits and approvals necessary to construct the municipal infrastructure. GHD | Elgin County |11213319|Project File Report1 Figure 1.1: Study Location(Google Maps) GHD | Elgin County |11213319|Project File Report2 Figure1.2:Study Area GHD | Elgin County |11213319|Project File Report3 2.Coordinated Class Environmental Assessment Process The Wonderland Road,Ron McNeil Line,Ford Road,Highway 3 Environmental Assessment Studyand Preliminary Design(Project) was carried out in accordance with the requirements of theMunicipal Class Environmental 1 Assessment (MCEA). In Ontario, there are two types of Environmental Assessment(EA) and approval processes for municipal projects to follow prior to being implementedin ordertomeettherequirements of theEnvironmental Assessment Act(EA Act): Individual EAs (PartII of the EA Act) those projects for which a Terms of Reference and an individual EA are carried out and submitted to the Minister of the Environment, Conservation and Parks (Minister) for review and approval. Class EAs (PartII.1 of the EA Act) those projects that are approved subject to compliance with an approved Class EA process with respect to a class of undertakings. Providing the approved process is followed, a proponent has complied with the EA Act. Thus, the MCEAand MTO Class EAsprovide an approved process whereby specified infrastructure projects can be planned, designed, constructed, operated, maintained, rehabilitated, and retired without having to obtain project-specific approval under the EA Act. 2.1Municipal Class EA Process The approved MCEA process consists of five planning and design phases. The five phases are briefly summarized as follows: Phase1-Identify the problem or opportunity Phase2-Identify alternative solutions to address the problem or opportunity and establish the preferred solution taking into account the existing environment and review agency and public input Phase3-examine alternative methods for implementing the preferred solution and determine the preferred implementation method taking into account the existing environment and additional review agency and public input Phase4-document the preceding phases in an Environmental Study Report (ESR) and make it available for scrutiny by review agencies and the public Phase5-complete contract drawings and documents and proceed to construct the preferred method for implementing the preferred solution Four Project Classifications Since projects vary in their potential for adverse environmental effects, they are classified in the MCEA in terms of schedules.The schedules are briefly summarized in Table 2.1. 1 Municipal Engineers Association, Municipal Class Environmental Assessment, October 2000 (as amended in 2007, 2011and 2015). GHD | Elgin County |11213319|Project File Report4 Table 2.1:Municipal Class EA Schedules Municipal Project DescriptionMunicipal Class EA Class EA Requirements Schedule ScheduleA Limited in scaleExempt from the projects Environmental Assessment Minimal adverse environmental Act effects Primarily municipal maintenance and operational activities ScheduleA+ Similar to Schedule A projectsSame as Schedule A projects, projects but the public must be notified prior to construction ScheduleB Potential for some adversePhases1and2 projects environmental effects Consult with review agencies Primarily improvements and minorand the public expansions to existing facilities Project File ScheduleC Potential for significant adversePhases1 to4 projects environmentaleffects Consult with review agencies and the public Construction of new facilities and major expansions to existing Environmental Study Report facilities Figure 2.1illustratesthe five phases of the MCEA planning and design process within the context of the preceding four project classifications or schedules. GHD | Elgin County |11213319|Project File Report5 Figure 2.1:Overview of the Municipal Class Environmental Assessment Process Project Implementation A person or party involved in either a ScheduleB orC project mayrequest that the Minister make an order for a project to comply with Section 16of the EA Actif they feel that there are outstanding concerns that the project may adversely impact constitutionally protected Aboriginal and treaty rights, which cannot be resolved in discussion with theproponent. This is referred to as a Section 16Order, which addresses Individual Environmental Assessments. The person or party can make this requestif they feel that their concerns raised cannot be resolved in discussion with the proponentby the end of the mandatory 30 calendar day comment period. In addition, the Minister may issue an order on his or her own initiative within the 30 calendar days after the conclusion of the mandatory 30 calendar day comment period. Therefore, a proponent can only implement ScheduleB andC projects ifSection 16 GHD | Elgin County |11213319|Project File Report6 2.2MTO Class EA The approved Class EA for Provincial Transportation Facilities consists of four study stages. The four stages are briefly summarized as follow: PlanningStudies that develop the transportation plan to the design concept level of detail Preliminary DesignStudiesthat develop the transportation plan to the preliminary design level of detail Detail DesignStudiesthat develop the transportation plan to the detail design level of detail ConstructionProject Implementation The following study phases may be included in each of the four study stages: Generation and assessment of Alternatives Evaluation and Selection of the Preferred Alternative Development of the plan and design. FourProject Classifications Since projects vary in their potential for adverse environmental effects, they are classified in the MTO Class EAin terms of groupswhich can be applied to any of the four planning and design study stages.The groups are briefly summarized in Table 2.2. Table 2.2:MTO Class EA Groups and Description MTO Class EA Project Description Group Group ANew provincial transportation facilities Group BMajor improvements to existing transportation facilities Group CMinor improvements to existing transportation facilities Group DOperation and routine maintenance of existing transportation facilities 2.3Project Classification The Project fulfilled the MCEA Schedule B process requirements. The MCEA process is a self-assessmentprocess. process requirements. Failure to do so places the proponent in contravention of the EA Act, which is an offence subject to penalties. B Provincial Transportation Facilities (2000). The Study team carried out a screening process that concluded that this project will not result in any significant adverse environmental effects. As a result, the Study Team completed theMTO -process reclassifying the project as aGroup 'C' project. s to provincial transportation facilities. As such, as part of detailed design elements, environmental mitigation measures, and environmentalconstruction constraints. GHD | Elgin County |11213319|Project File Report7 requires that an Environmental Screen Document (ESD) report on the results of any investigations carried out as part of the Class EA process and the selected mitigation direction on what an ESD should contain, including the following requirements: Environmental conditions inventory External agency and public consultation process Assessment of environmental impacts Proposed mitigation measures Construction monitoring requirements 3.Phase 1: Problem/Opportunity 3.1Identification and Description of the Problem/ Opportunity The opening of the Wonderland Road bridge over Highway 401 to the north of the Study Area in 2015 providedtraffic with anewopportunity to directly access destinations within Elgin County to the south and the communities of Lynhurst, Talbotville, and the west side of St. Thomas. Depending on driver destinations and congestion on Wellington Road, Wonderland Road now offers a viable alternative route from origins on Highway 401 and the west side of London. Traffic volumes on Wonderland Road south of Highway 401 have increased such that the road is no longer functioning as a local /collector township road but representing inter-regional traffic and functioning as an arterial road.The existing road network, existing geometrics, traffic conditions in the Study Area as well as thetraffic signal warrant analysis for the intersection of Highway 3 /Ron McNeil Line / Ford Road offer opportunities for improvement to the study areaas described in the following sections. 3.1.1Existing Road Network The main connecting roadways within or in the vicinity of the Study Area includethe following as depicted in Figure3.1: Highway 3is an east-west corridor servicing local, regional, and inter regional traffic from just west of Ron McNeil Line at Elgin Road 4 to destinations east, including St. Thomas, Tillsonburg, and Fort Erie.Highway 3 can be known as Talbot Line within the community. Wonderland Roadenters the Study Area from the north in a north-south orientation with its natural destination being Highway 3.Wonderland Road abruptly turns to orientate east-west at 450 m west of Ron McNeil Line and ends at Ron McNeil Line at the apex of the curve on Ron McNeil Line.Wonderland Road terminates and is stop- controlled at Ron McNeil Line and the intersection is about 500 m north of Highway 3. Ron McNeil Lineis a primarily east-west arterial that turns south at Wonderland Road and intersects with Highway 3 at Ford Road. Ford Road is a local road that intersects with Highway 3 at Ron McNeil Line and continues southerly. Traffic moving between Wonderland Road and Highway 3 traverse the substandard curve on Wonderland Road as well as a turn at the intersection of Wonderland Road and Ron McNeil Line.It is known that Wonderland Road used to continue directly south from the substandard curve (see Section 3.1.2)and connect to Highway 3 but there was more traffic onRon McNeil Linethat Wonderland Road prior to the construction of the bridge crossing at Highway 401and would have been considered the more primary traffic movement; hence the current road network within the Study GHD | Elgin County |11213319|Project File Report8 Area. With the current road network, the increased Wonderland Road traffic cannot connectdirectly with Highway 3 without proceeding throughthesubstandard curveandthe intersection with Ron McNeil Line. Figure 3.1:Existing Road Network GHD | Elgin County |11213319|Project File Report9 3.1.2 Existing Geometrics There are substandard geometrics within the study area including the curve on Wonderland Road west of Ron McNeil Line, the curve on Highway 3 at the intersection of Ron McNeil Line / Ford Road, and the curve on Ford Road south of Highway 3. A description of each deficiency is as follows and depicted in Figure 3.2: The curve on Wonderland Road transitions from a north-south orientation to an east-west orientation with a curve at an angle of 107° (45 m radius). Warning signs, speed limit reduction signs and Portable Variable Message Signs (PVMS) are posted to enhance visibility for vehicles approaching the curve. Ron McNeil Line intersects Highway 3 on the outside of a horizontal curve (388 m radius) and near the apex. The curve was previously identified by MTO in other projects as a curve of interest due to the radius being less than the minimum design radius of 450 m for a highway design speed of 100 km/hr. While the intersection connection is on a horizontal curve, sight distances are acceptable and not readily a concern under current conditions. The curve to connect Ford Road to Highway 3 is substandard (50 m radius). Ford Road was kept on tangent to the intersection and connected to Highway 3 with an improper curve. The existing intersection was presumably designed with the requirement for all vehicles to stop on Ford Road at Highway 3. If a traffic signal is installed, the road geometry and sight lines would not meet standard requirements with Ford Road under green light / flow- through conditions. Improvements to the existing substandard geometrics offer an opportunity for safety enhancements in the Study Area. GHD | Elgin County | 11213319 | Project File Report 10 Figure 3.2: Existing Road Geometrics GHD | Elgin County | 11213319 | Project File Report 11 3.1.3 Traffic Conditions A Traffic Study Analysis was completed as part of the Project to determine the priority movements within the Study Area as well as opportunities to enhance safety. To complete this, existing traffic data was reviewed, and additional traffic counts were completed to develop the existing traffic conditions. Projected traffic conditions were then forecasted based on an understanding of community and traffic growth for the area. The following sections describe the development of the traffic volume and provide a summary of observations. Existing Traffic Conditions Traffic data from 2013 to 2018 was received from MTO and the County for different intersections and road segments in the study area. The historic traffic volumes were adjusted to represent a 2020 base condition by applying a 1% yearly growth. Traffic counts were collected to assess the current traffic volumes in the Study Area. Due to the decreased volumes as a result of the lockdown measures to prevent the spread of COVID-19, the collected traffic volumes were adjusted by comparing the counts to the traffic data from before the pandemic and adjusting to provide baseline existing data. The adjustment factors increased the recorded PM peak hour volumes by 10% and the AM peak hour volumes by 25%. The traffic counts at Wonderland Road and Ron McNeil Line were increased differently, by 50%, because the volume was considerably lower than any other time periods at these locations. The existing AM/PM peak hour traffic volumes are presented in Figure 3.3. Figure 3.3: Existing Condition (2020) AM/(PM) Peak Hour Traffic Volumes Projected Traffic Conditions The traffic volumes were forecasted to represent the 5, 10 and 20-year horizons. Various documents were reviewed to determine the future growth rates to apply to the traffic volumes. Based on the projected future urban growth around the Study Area, a traffic growth rate of 1.5% per year for Wonderland Road and 1% for the other roads was used to forecast the 2025, 2030 and 2040-year traffic volumes in the study area. Future traffic volumes are presented in Figures 3.4, 3.5 and 3.6. Figure 3.4: Future Condition (2025) - AM/PM Peak Traffic Volumes GHD | Elgin County | 11213319 | Project File Report 12 Figure 3.5: Future Condition (2030) - AM/PM Peak Traffic Volumes Figure 3.6: Future Condition (2040) - AM/PM Peak Traffic Volumes Collision Analysis Collision data for the 5-year period for the intersections within the Study Area were reviewed. The collision frequencies are generally found to be low and there was nothing detected within the collision summaries to suggest a collision concern with the existing road network in the Study Area. However, during the site visits to the Study Area, several different tire tracks off the road at the substandard curve on Wonderland Road were observed, suggesting that the curve is sometimes not anticipated by drivers. Given the existing topography, these vehicles are able to recover and return to Wonderland Road without the recording of a collision. Observations Based on the existing traffic conditions, the projected traffic conditions, and the collision analysis the following observations were noted: The predominant movements at the Highway 401/Wonderland Road interchange are the through movements, north and south on Wonderland Road. There are very few vehicles using the interchange for access to/from Highway 401. Prior to construction of the interchange, Wonderland Road was not directly connected north and south of Highway 401. With this increase, the ownership/management of Wonderland Road was changed from the Township of Southwold to Elgin County. Based on this observation it was found that the traffic travelling south on Wonderland Road is not generated from Highway 401 but represents traffic destined between the south side of the City of London and the communities within Elgin County and the west side of St. Thomas. The traffic volume on Wellington Road, a parallel north-south arterial to the east of Wonderland Road, is approaching capacity. The southbound PM peak hour volume is at 78% capacity and the northbound AM peak hour volume is at 72% capacity. Capacity measurements are based on an arterial peak hour volume of 800 vehicles. Based on this observation, Wonderland Road presents an alternative route with fewer vehicles between the south side of London and Elgin County. GHD | Elgin County | 11213319 | Project File Report 13 One of the dominant traffic movements within the Study Area represents traffic travelling south on Wonderland Road to Highway 3. The return traffic movement from Highway 3 to Wonderland Road is another dominant traffic movement. To this effect, traffic volumes on Wonderland Road are about 30% higher than volumes on Ron McNeil Line. Southbound traffic on Wonderland Road to the Highway 3 / Ron McNeil Line / Ford Road intersection will begin to experience delays starting in 2025 and worsening in each subsequent horizon year. The collision analysis did not identify any concerns with the existing road network in the Study Area. 3.1.4 Traffic Signal Warrant A traffic signal warrant analysis was completed for the intersection of Highway 3 / Ron McNeil Line / Ford Road, following the Ontario Traffic Manual (OTM) Book 12 (March 2012) Traffic Signal Justification methodology. The analysis indicated that given the volume of traffic and delays to Ron McNeil Line and Ford Road, traffic signals or a roundabout is warranted for the intersection. 3.2 Problem/Opportunity Statement With the connection of Wonderland Road to Highway 401 and the lands to the north of Highway 401, traffic on Wonderland Road has increased. In the Study Area of Wonderland Road, Ron McNeil Line, Ford Road and Highway 3, opportunities to improve connectivity and road geometry exist to enhance safety and mobility. 4. Phase 2: Alternative Solutions As summarized in Section 2, the six steps associated with Phase 2 of the MECA were carried out for the Wonderland Road, Ron McNeil Line, Ford Road, and Highway 3 Environmental Assessment Study. Phase 2 was the development and assessment of alternative solutions as well as the selection of the preferred solution. 4.1 Identification and Description of the Alternative Solutions There are few practical solutions which can be considered to improve connectivity and road geometry to enhance safety and mobility in the Study Area as per the MCEA. Notwithstanding this, six possible alternative solutions were identified to address the problem and opportunity statement as part of the Project. The alternatives are listed as follows, along with a brief description of each. Alternative A Do Nothing No network or road geometry improvements would be constructed in the area of Wonderland Road, Ron McNeil Line, Ford Road, and Highway 3 and the existing intersection of Ron McNeil Line, Highway 3 and Ford Road would remain as two-way sideroad stop controlled. No improvements to the contributing network outside of the Study Area would be completed. provides a benchmark against which the benefits/consequences of the other alternatives can be measured. Alternative B Remove the Bridge over Highway 401 on Wonderland Road This alternative was selected based on the realization that the traffic increase on Wonderland Road is due to the installation of the bridge to connect the traffic on Wonderland Road north of Highway 401 to the Study Area. The removal of the bridge at the interchange would reduce the traffic on Wonderland Road through the Study Area. With the reduction of traffic, improvements to the Study Area would likely not be warranted. GHD | Elgin County | 11213319 | Project File Report 14 Alternative C Wait for the Completion of the St. Thomas Bypass During the highway expansion decades of the 1950s and 1960s, future freeway corridors were planned throughout the province. One of these corridors is the St. Thomas Expressway (Bypass) originating through the community of St. Thomas to the east and terminating at Highway 4 / Sunset Drive, a two-lane rural highway just west of Wonderland Road. Property was acquired by the province to permit the future construction of the Bypass through the Study Area. With the construction of the Bypass, traffic would likely be reduced on the local road network and provide improved connectivity such that traffic conditions would not warrant improvements to the Study Area. Alternative D Addition of Alternative Transportation Offering the public alternative transportation opportunities could reduce the number of vehicles on Wonderland Road. Alternative transportation could include public transit, carpool lots and/or active transportation routes for cycling and pedestrians between south London and St. Thomas. It could be considered that with the addition of alternative transportation, vehicular traffic might be reduced on the local road network such that traffic conditions would not warrant improvements to the Study Area. Alternative E Local Road Network Improvements Outside of the Study Area The number of vehicles on Wonderland Road could be reduced by completing local road network improvements outside of the Study Area, such as on Wellington Road or Highway 4, making Wonderland Road a slower and less appealing route for traffic between south London and St. Thomas. It could be considered that by completing local road network improvements outside of the Study Area, vehicular traffic would be reduced within the Study Area such that traffic conditions would not warrant improvements to the Study Area. Alternative F Road Network and Geometric Improvements Within in Study Area Local road network and geometric improvements within the Study Area could be completed to accommodate the projected traffic conditions and provide improved connectivity and road geometry to address the existing and projected traffic conditions. 4.2 General Description of the Environment Potentially Affected The natural, social, and cultural environments were inventoried and documented within the Study Area to describe the existing conditions based on a number of factor specific studies: Fish and Fish Habitat Existing Conditions (Appendix B) Fish and Fish Habitat Impact Assessment Report (Appendix C) Terrestrial Ecosystems Assessment Report (Appendix D) Existing Conditions Culvert Assessment Report & Drainage Servicing Report (Appendix E) Contaminated Overview Study (Appendix F) Stage 1 Archeology Assessment (Appendix G) The following subsections summarize the findings from these preceding studies. 4.2.1 Natural Environmental The following descriptions summaries the natural environment features within the Study Area. Figure 4.1 depicts the associated environmental features. GHD | Elgin County | 11213319 | Project File Report 15 Figure 4.1: Natural Environment Features GHD | Elgin County | 11213319 | Project File Report 16 4.2.1.1 Fish and Fish Habitat The Study Area is under the jurisdiction of the Aylmer District Ministry of Natural Resources and Forestry (MNRF) and is located within the Dodd Creek subwatershed. No natural watercourses are present within the Study Area. There exists a constructed municipal drain, locally referred to as the Auckland Drain (Branch F). The Auckland Drain is an independent drain that originates from roadside and agricultural drainage north of the Study Area and generally flows in a southern direction. The primary purpose of Auckland Drain is to convey drainage in an efficient and linear manner and ultimately discharge into Lake Erie. The thermal regime of Auckland Drain was classified by MNRF as a warmwater tributary to Dodd Creek and is known to contain a fish community of creek chub (Semotilus atromaculatus) and white sucker (Catostomus commersonii). MNRF has stated that an in-water works timing restriction window of thth March 15 to July 15 shall apply for any given year. Eight (8) road crossing culverts are present within the Study Area. Six (7) culverts are not located on Auckland Drain and do not provide a fishery. These culverts are considered cross-drains, relieving drainage from roadside drainage and no further fisheries assessment is required. The remaining two (2) culverts are located on Auckland Drain and are a double corrugated steel pipe (CSP) culvert crossing Wonderland Road (C4) and a concrete box culvert crossing Highway 3 (C2). Auckland Drain and culverts C4 and C2 are shown in Figure 4.1. Based on the known fish community determined through background research, a detailed fish habitat survey and field observations, this municipal drain likely serves as spawning and rearing habitat for forage/baitfish species with a relatively high tolerance to disturbance in their environment. Species at Risk There are no federally or provincially listed aquatic SAR within the Study Area, or indication of use by coldwater species. In addition, field investigations confirm the absence of any habitat features, specifically 'Significant Fish Habitat' in accordance with the Fish Guide (2020). 4.2.1.2 Terrestrial Ecosystems The Study Area is dominated by agricultural lands under active row crops, with cultural meadows, forb mineral meadow marshes, and woodlands. There are no provincially significant natural heritage features, policy designations, or rare vegetation communities within 120 m of the ROW. The majority of the vegetation communities present within the Study Area are low sensitivity, disturbed habitats, with the exception of the two woodland communities as identified in Figure 4.1. Species composition consists of common native and non-native roadside trees, shrubs, and herbaceous species. Terrestrial field surveys were conducted in 2020 Design (MTO, 2013). The surveys included an Ecological Land Classification and Botanical Inventory, Hazardous and Invasive Plants, Migratory Bird Nesting Search, and Incidental Wildlife Observations. Findings are briefly summarized as follows. Vegetation Communities and Flora As mentioned, the lands within the Study Area are predominantly agricultural under active row crops, with cultural meadows, forb mineral meadow marshes, and woodlands. A total of 46 vascular plant species were observed during the field survey within the Study Area. Two of them could not be identified beyond genus due to insufficient characteristics for identification. Of the identified species, 19 are native, 24 are non-native, and one is a hybrid. Wildlife and Wildlife Habitat A variety of bird species were observed through visual sightings and call identification. One striped skunk was observed deceased on Wonderland Road likely due to a vehicle collision. A targeted nest survey of the culvert located at Highway 3 near the Ron McNeil Line and Ford Road intersection identified several cliff swallow nests established on the inner walls. Natural vegetation communities within the Study Area have the potential to support migratory bird nesting. GHD | Elgin County | 11213319 | Project File Report 17 Species at Risk No Species at Risk (SAR) were observed during field surveys; however, several SAR species have the potential to use habitats within the Study Area. SAR bats, butternut, and bobolink have requirements under Ontario's Endangered Species Act (ESA) and the Species at Risk Act (SARA). Red-headed woodpecker, wood thrush, and western chorus frog have requirements under the SARA. Special Concern (SC) species that potentially occur within the Study Area include monarch, eastern wood pewee, grasshopper sparrow and milksnake and their populations and habitats may qualify as Significant Wildlife Habitat. 4.2.1.3 Surface Water There are no natural drainage crossings within the Study Area. Surface and storm water flows into roadside ditches and culverts ultimately convey water to the Auckland Drain. The Auckland Drain is a permanent watercourse with limited baseflow resulting in low water levels throughout the year. There are eight culverts within the Study Area as shown in Figure 4.1. Two culverts were found to be in poor condition, culverts C4 and C5. All other culverts are in good condition. 4.2.2 Built Environment The following descriptions summarize the built environment features within the Study Area. Figure 4.2 depicts the associated environmental features. GHD | Elgin County | 11213319 | Project File Report 18 Figure 4.2: Built Environment Features GHD | Elgin County | 11213319 | Project File Report 19 4.2.2.1 Property and Entrances Property in the Study Area is predominately owned by MTO or the local municipalities. Figure 4.2 shows the property within the Study Area. There are 14 entrances abutting roads within the Study Area. Of those, 5 entrances are for residential access, 8 entrances are for farming access and 1 is shared residential and farming. 4.2.2.2 Utilities and Services There are underground and aerial utilities and services that exist within the Study Area including Bell Canada, Enbridge Gas, Hydro One, and watermain owned by St. Thomas Area Secondary Water Supply System. Table 4.1 provides a brief description of each of the utilities and services as shown on the Preliminary Design Drawings in Appendix A. Table 4.1: Existing Utilities in the Study Area Utility/Service Provider Utility/Service Description Underground plant exists along the north side of Highway 3 west of Ron Bell Canada McNeil Line and aerial plant exists on Hydro One poles that extends between the northwest corner of the intersection of Highway 3 / Ron McNeil Line / Ford Road and Wonderland Road at the north of the Study Area. Enbridge Gas Buried pipeline extends between Ford Road on the south side of the Study Area to Wonderland Road north of the Study Area, which connects through agricultural lands. Pipeline is also along the east-west segment of Wonderland Road and Ron McNeil Line. Aerial hydro exists on the south of Highway 3 and continues north on the Hydro One west side of Ron McNeil Line through the agricultural lanes to the north- south segment of Wonderland Road. Aerial hydro also extends along the east-west segment of Wonderland Road and Ron McNeil Line. A 150 mm watermain exists along the south side of Highway 3 that enters Watermain the Study Area from the west to approx. 60 m west of Ron McNeil Line / Ford Road and meets a 760 mm watermain at a water chamber. The 760 mm watermain exists along the west side of Ford Road, crosses Highway 3 west of Ford Road and continues northerly through the agricultural lands to the north-south segment of Wonderland Road. Watermain also extends along the east-west segment of Wonderland Road and Ron McNeil Line. 4.2.2.3 Railways There is a Canadian National Railway (CNR) track crossing Highway 3 approximately 320 m west of Ron McNeil Line / Ford Road that is to remain for potential active use in the future. The location of the CNR track is shown in Figure 4.2. 4.2.2.4 Contaminated Soils A Contaminated Overview Study (COS) was completed for the Study Area. Based on the results of the COS, one property was identified as a potential source of environmental impairment to the Project and having the ability to impact the soil and groundwater. Follow-up studies are recommended to confirm the risk of the source; however, it is anticipated to be low risk. The location of the potential source of environmental impairment is shown in Figure 4.2. 4.2.3 Social & Cultural Environment The following descriptions summarize the social and cultural environment features within the Study Area. GHD | Elgin County | 11213319 | Project File Report 20 4.2.3.1 Agriculture There are several agriculture lands that appear to be actively farmed within the Study Area as shown in Figure 4.3. Figure 4.3: Agricultural Lands within the Study Area GHD | Elgin County | 11213319 | Project File Report 21 4.2.3.2 Future Planning A Route Planning Study, namely Highway 3 St. Thomas to Tillsonburg (1975) was completed based on The London Area Highway Planning Study (1966) and identified a significant travel desire between the Windsor-Chatham area and the Niagara Peninsula. To accommodate this travel desire and maintain the continuing arterial function of Highway 3, the study recommended that Highway 3 be improved to a four-lane divided arterial highway to bypass Tillsonburg, Aylmer and St. Thomas and continue east of St. Thomas to Highway 4. This bypass is locally referred to as the St. Thomas Bypass. This planned bypass is in close proximity to the intersection and once the bypass is implemented and constructed, modifications to the intersection may be required. 4.2.3.3 Archaeological Resources The Stage 1 Archaeology Assessment (AA) established that the Study Area is in proximity to features indicating archaeological potential and the following recommendations were made: The agricultural lands (7.5 ha; 50.0%) and the grassed areas (1.7 ha; 11.3%) within the Study Area are not obviously disturbed and retain archaeological potential. These areas would require Stage 2 survey. The portions of the Study Area consisting of paved roads, ditches, and areas containing buried utilities have been identified as extensively disturbed and do not retain archaeological potential (4.9 ha; 32.7%). No further assessment work is recommended. The low and wet areas associated with the Auckland Drain (0.9 ha; 6.0%) do not to retain archaeological potential and no further assessment work is recommended. If the extent of the Project area changes to incorporate lands not addressed in this study, further assessment will be required. The Stage 1 AA was submitted to the Ministry of Heritage, Sport, Tourism, and Culture Industries as a condition of licensing in accordance with Part VI of the Ontario Heritage Act, R.S.O. 1990, c 0.18, and has been entered into the Ontario Public Register of Archaeological Reports without technical review. 4.3 Assessment of the Alternative Solutions The six alternative solutions were evaluated to determine feasible solutions to carry forward leading to the identification of the Preferred Solution. A description of the assessment of alternative solutions is provided below. Alternative A Do Nothing This alternative will not adversely affect the environment but does not improve connectivity or road geometry and does not address the problem / opportunity statement. Alternative B Remove the Bridge over Highway 401 on Wonderland Road There is a desire from the community to maintain the connection on Wonderland Road across Highway 401. This alternative is not feasible. Alternative C Wait for the Completion of the St. Thomas Bypass The long-range plan to construct the Bypass is not expected to be completed within the 5-year planning timeframe. This alternative is not feasible. Alternative D Addition of Alternative Transportation Transit services, carpool lots or active transportation routes are not expected to be implemented in the corridor within a reasonable timeframe and the complimentary reduction in traffic is not expected to be sufficient such that improvements would not be required. This alternative is not feasible. GHD | Elgin County | 11213319 | Project File Report 22 Alternative E Local Road Network Improvements Outside of the Study Area While improvements to parallel roads within the local road network may reduce the reliance on Wonderland Road as an alternative route, it is expected that Wonderland Road would still have sufficient traffic that improvements to the Study Area would still be required. This alternative is not feasible. Alternative F Road Network and Geometric Improvements Within in Study Area Road network and geometric improvements with the Study Area will provide improved connectivity and road geometry to address the problem / opportunity statement. 4.4 Identification of the Preferred Solution The two alternative solutions carried forward as feasible are Alternatives A and F. Alternative F was identified as the Recommended Solution because although it has capital costs unlike Alternative A (Do Nothing), it would provide improved connectivity and road geometry leading to enhanced safety and mobility for the public, keeping with the problem/opportunity statement. In addition, since there is an existing intersection at Highway 3 and the majority of lands within the Study Area are owned by MTO and the County, adverse effects on the natural, built, social and cultural environments through the road network improvements could be avoided or minimized through the selection of the intersection type and location of road improvements. Alternative F was later confirmed to be the Preferred Solution based on comments received from review agencies, Indigenous communities, and the public during the Online PIC. 5. Phase 3: Alternative Design Concepts considered next as part of the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment Study following confirmation of the Preferred Solution. As summarized in Section 2, the six steps association with Phase 3 of the MCEA were carried out for the Project. Step 1 of the six-step process began with defining the alternative design concepts for implementing the preferred solution (road network and geometric improvements within the Study Area). 5.1 Identification and Description of the Alternative Design Concepts To develop alternative design concepts, the project team defined the requirements to be met as well as the desired outcomes for network improvements based on the traffic analysis, the existing transportation network in the Study Area and the problem / opportunity statement defined above. These requirements and desired outcomes are summarized below: Requirements Geometrics to be designed as per Transportation Association of Canada Geometric Design Guide for Canadian Roads (TAC) for municipal roads and the additional reference to MTO Design Supplement for TAC Geometric Design Guide for Canadian Roads (MTO TAC) for Highway 3. The following road classifications were defined for the Project: Highway 3, Rural Arterial Undivided 100 (RAU100) Wonderland Road, Rural Collector Undivided 100 (RCU100) Ford Road, Rural Local Undivided 70 (RLU70) Ron McNeil Line, Rural Collector Undivided 100 (RCU100) Sightlines to meet TAC guidelines throughout, specifically including the following: GHD | Elgin County | 11213319 | Project File Report 23 Meet or exceed sightline standards for vehicles on Highway 3 with respect to the positioning of the new intersection considering the Highway 3 substandard curve Meet or exceed sightline standards at the substandard curve on existing Wonderland Road Meet or exceed TAC guidelines for the separation between intersections Meet or exceed TAC guidelines for the skew of new intersections Meet or exceed requirements for the separation between intersections and the CNR tracks Desired Outcomes Provide efficient network connections Provide a direct connection between Wonderland Road and Highway 3 Remove substandard curve on Wonderland Road Remove additional turning movements for traffic between Wonderland Road and Highway 3 Implement a traffic control change at Highway 3, new Wonderland Road extension and Ford Road based on traffic signal warrant analysis Connect Ron McNeil Line, as a lower priority road, to Wonderland Road Correct the substandard geometrics on Ford Road for future growth in traffic and flow-through conditions at the intersection Maximize the use of the existing road network platform Minimize the impacts to the CN tracks, the Highway 3 municipal drain culvert, and the woodlands Minimize private property encroachment Develop a cost-effective solution The development of Alternative Design Concepts was completed in three general steps to approach network improvement needs within the Study Area: 1. The extension of Wonderland Road to Highway 3 2. The connection of Ron McNeil Line to Wonderland Road 3. The intersection control at Highway 3, new Wonderland Road and Ford Road Each step has been summarized in the following sections leading the selection of four Alternative Design Concepts. 5.1.1 Extension of Wonderland Road to Highway 3 Based on the traffic analysis and transportation network of the Study Area, it was determined that a direct connection between Wonderland Road and Highway 3 is a desired outcome of the network improvements. To fulfill this, the project team considered four general approaches as summarized below and depicted in Figure 5.1. Extend Wonderland Road along the same alignment as existing tangent to Highway 3 Extend Wonderland Road with an s-curve from the substandard curve to meet Highway 3 at the existing intersection Extend Wonderland Road with an s-curve from the substandard curve to meet Highway 3 east of the existing intersection Extend Wonderland Road with an s-curve from the substandard curve to meet Highway 3 west of the existing intersection Based on the proximity of the new intersection of Wonderland Road and Highway 3 to the CNR tracks and the Auckland Drain crossing Highway 3, Wonderland Road cannot be extended along the same alignment as existing or with an s-curve to meet Highway 3 west of the existing intersection. The existing separation between the tracks was confirmed by the project team to not be reduced due to the unknown future use of the tracks and how they would GHD | Elgin County | 11213319 | Project File Report 24 operate in the future. Any shifting of the intersection to the west will create a need to extend and realign the Auckland Drain channel, which would result in undesirable impacts to the channel. In relation to the extension of Wonderland Road to Highway 3, the connection of Ford Road to Highway 3 was considered as a possible separate connection resulting in two intersections with Highway 3 in place of the existing one intersection. Through project team discussions, any alternative with two intersections at Highway 3 was removed from consideration since a second intersection would introduce additional vehicular conflict points and reduce visibility based on where the intersections would meet on the Highway 3 substandard curve. Since the options for extending Wonderland on the same alignment as the existing tangent and extending Wonderland Road with an s-curve to connect to Highway 3 west of the existing intersection were removed, the two options for extending Wonderland Road to Highway 3 carried forward include an extension with an s-curve to the existing intersection and an extension with an s-curve east of the existing intersection. Figure 5.1: Alternatives for the Extension of Wonderland Road to Highway 3 5.1.2 Ron McNeil Line Connection to Wonderland Road Based on the selected option to extend Wonderland Road to Highway 3 with an s-curve, three options were considered for the connection of Ron McNeil Line to Wonderland Road. The traffic analysis confirmed that the traffic volume on Ron McNeil Line is less than Wonderland Road, confirming Wonderland Road will now be the primary road and Ron McNeil Line the secondary road for this intersection. The three options are summarized below and depicted in Figure 5.2. Extend Ron McNeil Line on existing Ron McNeil Line platform and connect to extended Wonderland Road at minimum intersection skew angle (15°) GHD | Elgin County | 11213319 | Project File Report 25 Extend Ron McNeil Line on existing Wonderland Road platform and connect to Wonderland Road at minimum intersection skew angle (14°) Extend Ron McNeil Line on existing Wonderland Road platform and connect to Wonderland Road utilizing as much platform as possible, maximize intersection skew angle (20°) The extension of Ron McNeil Line on the existing Ron McNeil Line platform meets Wonderland Road approximately 275 m north of Highway 3, which is less than the minimum 300 m separation between intersections. Since the proposed intersection of extended Wonderland Road / Highway 3 / Ford Road is to be at Highway 3, this option was confirmed to be not feasible. With Wonderland Road being the primary road and extended to Highway 3 from the substandard curve, the existing east-west section of Wonderland Road would be converted to Ron McNeil Line. The project team agreed that the selected option for the connection of Ron McNeil Line to Wonderland would be the option to minimize private property impacts and maximize the use of the existing Wonderland Road platform, which is the connection at a maximized skew angle. Figure 5.2: Alternatives for the Ron McNeil Line Connection to Wonderland Road 5.1.3 Intersection Control and the Selected Alternative Design Concepts In selecting the alignment of Wonderland Road extension to Highway 3 and the connection of Ron McNeil Line to Wonderland Road, the only required planning is the intersection type of the Wonderland Road / Highway 3 / Ford Road intersection. The alternative design concepts developed include three alternatives with traffic signals due to the intersection proximity relative to the existing intersection and one alternative as a roundabout. The impacts with the traffic signal designs varied based on the location of the intersection but the impacts of the roundabout were GHD | Elgin County | 11213319 | Project File Report 26 minimized with one design. Therefore, the project team agreed that one roundabout design was sufficient. The alternatives are summarized below and depicted in Figures 5.3, 5.4, 5.5 and 5.6. Alternative 1 Traffic Signals, Existing Intersection Location Wonderland Road is extended to Highway 3 with an s-curve to meet Highway 3 and Ford Road at the same location as the existing Highway 3, Ron McNeil Line, Ford Road intersection with traffic signal control and an intersection skew angle of 13°. Figure 5.3: Alternative Design Concept 1 GHD | Elgin County | 11213319 | Project File Report 27 Alternative 2 Traffic Signals, 25m East of Existing Intersection Wonderland Road is extended to Highway 3 with an s-curve to meet Highway 3 and Ford Road approximately 25 m east of the existing Highway 3, Ron McNeil Line, Ford Road intersection with traffic signal control and an intersection skew angle of 19°. Figure 5.4: Alternative Design Concept 2 GHD | Elgin County | 11213319 | Project File Report 28 Alternative 3 Traffic Signals, 75m East of Existing Intersection Wonderland Road is extended to Highway 3 with an s-curve to meet Highway 3 and Ford Road approximately 75 m east of the existing Highway 3, Ron McNeil Line, Ford Road intersection with traffic signal control and an intersection skew angle of 20°. Figure 5.5: Alternative Design Concept 3 GHD | Elgin County | 11213319 | Project File Report 29 Alternative 4 Roundabout Wonderland Road is extended to Highway 3 with an s-curve to meet Highway 3 and Ford Road at the same location as the existing Highway 3, Ron McNeil Line, Ford Road intersection with a single-lane roundabout. Figure 5.6: Alternative Design Concept 4 GHD | Elgin County | 11213319 | Project File Report 30 5.2 Detailed Description of the Environment Potentially Affected With the preceding alternative design concepts, the environment potentially affected was described building upon the information provided in Section 4.2. Again, the potentially affected environment is described according to the following components as defined in the Environmental Assessment (EA Act) based on existing information and field investigations: Natural Environment Built Environment Social & Cultural Environment Each of the preceding components of the environment are described in the following sections. 5.2.1 Natural Environment 5.2.1.1 Fish and Fish Habitat Fish and fish habitat field investigations identified the Auckland drain to support direct fish habitat; with no aquatic Species at Risk known to occur. The drain is highly channelized within the Study Area and is not identified as significant habitat. A new culvert or extended culvert at the Auckland Drain is not expected to be detrimental to the species or species habitat along the drain. By implementing the recommended mitigation measures, proper drainage can be achieved without causing death of fish or harmful alteration, disruption and destruction of fish habitat (HADD). It is anticipated that either alternative design concept would not likely result in the death of fish or HADD of fish habitat, a formal DFO request for review will not be required and a No HADD MTO Project Notification Form will be required for submission. 5.2.1.2 Terrestrial Ecosystems Two woodlands are present with the Study Area, along the western edge and southern edge of the Study Area. Since these woodlands have the potential to provide habitat for several SAR, including birds and bats, habitat assessments, targeted field investigations at detailed design may be warranted, depending on the extent of impacts and based on consultation with MECP. Several cliff swallow nests were established on the inner walls of the culvert under Highway 3 west of Ron McNeil Line / Ford Road intersection. Cliff swallows are protected under the Migratory Birds Convention Act (MBCA), however nests in the culvert may be netted off prior to the commencement of breeding bird season (April 1 to August 31). Should another breeding season occur before site activities commence, additional targeted nest surveys should be conducted. It is expected that either alternative design concept would not likely result in impacts to the habitats or species in the Study Area by implementing the recommended mitigation measures and advance work as appropriate during and post construction (e.g., removal of vegetation outside of bird nesting and bat maternity windows, restoration of disturbed areas, installation of bat boxes, if warranted). 5.2.1.3 Surface Water Auckland Drain, a municipal drain, exists as the west ditch of Ron McNeil Line through the Study Area and crosses Highway 3 via a box culvert just to the west of Ron McNeil Line / Ford Drive and Wonderland Road. Any shifting of the intersection to the west will cause Ford Road to be extended within the channel area and create a need to extend and realign the channel to accommodate the north leg of the intersection. Similarly, any alignment of Wonderland Road through the Study Area to the east, will create a need for a new crossing of the drain. With appropriate sizing for replacement or new culverts, the modifications to accommodate surface water for any Alternative Design Concept can be provided without detriment within the Study Area. GHD | Elgin County | 11213319 | Project File Report 31 The existing storm sewer conveying flow from the north-south oriented Wonderland Road north of the substandard curve to the Auckland Drain at Highway 3 will be removed for all alternative design concepts since an overland flow can be provided with roadside ditches along extended Wonderland Road. 5.2.2 Built Environment 5.2.2.1 Property & Entrances Property and impacts to entrances are expected to implement any alternative but impacts will vary based on the alignment of Wonderland Road and the intersection control type. 5.2.2.2 Utilities and Services Utility relocations including Bell, Hydro One, Enbridge Gas and Watermain are likely for all alternatives. The number of relocations are expected to be similar for each alternative since most of them are within the area of the proposed extended Wonderland Road. 5.2.2.3 Contaminated Soils Since the location of the potential source of environmental impairment is near the relocated intersection of Wonderland Road and Ron McNeil Line and the intersection relocation is the same for all alternatives, the impact and recommendations of the potential source are the same throughout the alternative design concepts. 5.2.3 Social / Cultural Environment 5.2.3.1 Agriculture Since it was established, in Section 4.2.3.1, to extend Wonderland Road to Highway 3 through the agricultural lands, there will be a reduction in the amount of agriculture lands and a division in the field. This impact is expected for all of the alternative design concepts due to the extension of Wonderland Road and severance of the agricultural area northwest of the existing intersection. 5.2.3.2 Future Planning All alternatives have similar impacts on the St. Thomas Bypass route planning study as described in Section 4.2.3.2. 5.2.3.3 Archaeological Resources All alternatives will require Stage 2 Archaeology Assessment as described in Section 4.2.3.3. 5.3 Evaluation of the Alternative Design Concepts In order to identify the potential effects of the Alternative Design Concepts on the road network and the environment, evaluation criteria were developed based on the problem / opportunity statement, existing environmental conditions, range of Alternative Design Concepts being considered, and type and scale of potential environmental effects anticipated from the alternatives and their relative significance. The evaluation criteria included technical, environmental and financial components broken down into subcategory criterion. The comparative evaluation of Alternative Design Concepts is summarized in Table 5.1. GHD | Elgin County | 11213319 | Project File Report 32 Table 5.1: Comparative Evaluation of Alternative Design Concepts Alternative 1: Alternative 2: Alternative 3: Alternative 4: Component Evaluation Criteria Indicator Traffic Signals Traffic Signals, 25m East of Existing Traffic Signals, 75m East of Existing Roundabout TECHNICAL Connectivity on Wonderland Road between south London and Highway 3 through the Study Area Good: Improved connectivity by reducing the number of turns for Wonderland traffic Network Connectivity Considers priority movements of Highway 3 movements over Wonderland Road Poor: Highway 3 traffic must always Moderate: Highway 3 traffic is required to stop sometimes (sideroad activated traffic signal) slow Elimination of substandard curvature on Wonderland Road Good: Substandard curve eliminated Network Safety Reduced conflict points in number and severity Transportation 4-way intersection = 32 (8 merging, 8 diverging, Good: Reduced number of conflict Neutral: No change from existing conditions 16 crossing) points Roundabout = 8 (4 merging, 4 diverging) One Transportation System: We manage the Poor: Does not conform to One transportation as an inter-connected system so Transportation System priority by users can enjoy a seamless and accessible Meets MTO Mandate Neutral: Provides a connected through movement for highway users with a possible stop at an intersection. providing a less connected through transportation experience. movement for highway users by always slowing at a roundabout. An aesthetically pleasing gateway to the community Meets Elgin County Good: Desired and aesthetically Moderate: Typical gateway Priorities pleasing gateway Conformance to standards for vertical Neutral: Meets standards alignments. Conformance to standards for horizontal Neutral: Wonderland Radius = 440 alignment radius: Sideroads Neutral: Wonderland Rd R = 440 m Neutral: Wonderland Rd R = 440 m Good: Wonderland Radius = 500 m m Engineering Geometrics - Wonderland Rd Min Radius = 440 m Ford Rd R = 190 m Ford Rd R = 190 m Ford Radius = N/A Ford Radius = 190 m - Ford Rd Min Radius = 190 m Conformance to standards for horizontal Poor: No improvement to existing substandard radius (388m) Good: Meets standards for a alignment radius: Highway 3 roundabout - Min Radius = 440 m GHD | Elgin County | 11213319 | Project File Report 33 Alternative 1: Alternative 2: Alternative 3: Alternative 4: Component Evaluation Criteria Indicator Traffic SignalsTraffic Signals, 25m East of ExistingTraffic Signals, 75m East of ExistingRoundabout LƓƷĻƩƭĻĭƷźƚƓ {ƉĻǞ ağǣźƒǒƒ ў ЋЉπ bĻǒƷƩğƌʹ ЊЌπ bĻǒƷƩğƌʹ ЊВπ bĻǒƷƩğƌʹ ЋЉπ Good: Exceeds skew standards Moderate: Somewhat complex Physical constructability Good: Straight-forward, typical constructability constructability Constructability Moderate: Long term sideroad Potential for road closures Good: Minimal sideroad closures anticipated closures anticipated Degree of exposure of utilities and/or utility conflicts Utilities Utility Relocations Moderate: Some impacts/relocations, manageable relocations Conformance to standards Meet MTO & EC Standards Neutral: Meets standards Drainage Impedance of flow (installation of a culvert extension or a new culvert to cross the municipal High: 130 m Moderate: 90 m Low: 60 m Low: 45 m Municipal Drain drain) Extension New Culvert New Culvert New Culvert Frequency of inspections/modification to intersection infrastructure (ie, traffic signals, Moderate: Regular operational inspections /maintenance needs landscape features, illumination, etc) Operations / long term Maintenance Needs Final length of culvert for maintenance access Poor: 130 m Moderate: 90 m Good: 60 m Good: 45 m ENVIRONMENTAL Potential for temporary or permanent Wildlife, Avian and disturbance to existing terrestrial features Moderate: 0.7 ha of tree removals Good: Little to no impact to the woodlands Vegetation Natural Potential for temporary or permanent Environment disturbance to existing aquatic features Watercourse and Aquatic Poor: Comparatively greater impacts Moderate: There are impacts to the watercourse and aquatic habitat but not within core areas Habitat to the watercourse GHD | Elgin County | 11213319 | Project File Report 34 Alternative 1: Alternative 2: Alternative 3: Alternative 4: Component Evaluation Criteria Indicator Traffic SignalsTraffic Signals, 25m East of ExistingTraffic Signals, 75m East of ExistingRoundabout Change in climate impacts (ie. vehicle idling) Good: Roundabouts have less Climate Moderate: Traffic signals have a comparatively moderate impact to the environment vehicle idling Number of property owners Moderate: 5 Low: 4 High: 6 Low: 4 Property Total amount of property acquisition Built High: 17.0 ha Moderate: 11.8 ha High: 14.7 ha Low: 0.3 ha Environment Impacts to existing entrances Entrances Good: Minor to no impacts to entrances (relocation/modification) Reduction of agricultural lands Agricultural Low: 0.8 ha Moderate: 0.9 ha Highest: 1.25 ha Low: 0.8 ha Social Environment Conforms to the St. Thomas Bypass future plan Future Planning Moderate: The proposed design is potentially transferable to known design of Bypass. Adverse effects on potential archaeological features Cultural Archaeological Neutral: Stage 2 investigations required for all alternatives Environment FINANCIAL Relative difference in construction costs Capital Construction Cost Middle Middle Highest Lowest Relative difference in cost of property acquisition Financial Property Cost Middle Middle Highest Lowest Feasibility Relative difference in costs associated with maintenance and operations Maintenance Cost Highest Middle Lowest Lowest GHD | Elgin County | 11213319 | Project File Report 35 5.4Identification of the Preferred Design Concept Alternative 4, the roundabout, was selected as the Recommended Design Concept for the Wonderland Road, Ron McNeil Line, Ford Road, Highway 3 Class Environmental Assessment Study and Preliminary Design. Alternative No. 4 The roundabout will extend Wonderland Road to Highway 3 keeping with the network connectivity needs of the project area based on the traffic engineering analysis results. The roundabout will improve the road geometry of Highway 3 and Ford Road, while enhancing safety. While the roundabout requires Highway 3 travelers to slow down to navigate through the roundabout, it provides a balance of priority between traffic from Wonderland Road and Highway 3. The configuration of the roundabout requires the least amount of private property acquisition and has little impact on the aquatic habitat and woodlands within the Study Area. In summary, Alternative 4, the roundabout, is the best Alternative Design Concept to achieve the objectives of the problem / opportunity statement and results in the least number of impacts to the natural, built, social, and cultural environments. Alternative 4 was later confirmed to be the Preferred Design Concept based on comments received from review agencies, Indigenous communities, and the public during the online PIC. 6. Description and Implementation of the Preferred Design Concept 6.1 Detailed Description of the Preferred Design Concept With the confirmation of the Preferred Design Concept, preliminary design of the roundabout was developed and is described in the following sections. Preliminary design drawings are included in Appendix A. 6.1.1 Geometrics Highway 3, Wonderland Road, and Ford Road geometrics at the roundabout will meet TAC Canadian Roundabout Outside of the roundabout limits, Highway 3 geometrics will meet TAC and TAC MTO and Wonderland Road, Ron McNeil Line and Ford Road will meet TAC. The Draft Design Criteria for this project is included within Appendix H. Roundabout Tables 1-Appendix I. 6.1.1.1 Horizontal Alignment The road geometry for existing Highway 3 and Ford Road horizontal alignments will essentially be retained with the exception of minor modifications for the roundabout intersection. The extension for Wonderland Road will match existing Wonderland Road north of the substandard curve and extend to the new roundabout at Highway 3. A comparison of the Wonderland Road extension horizontal alignment to current standards is presented in Table 6.1. Table 6.1: Wonderland Road Extension Horizontal Align Curve No. Posted Design Proposed Minimum Spirals Curve Length (m) Speed Speed Radius (m) Radius (m) Required (km/h) (km/h) (yes/no) 1 80 100 500 440 Yes 183.696 GHD | Elgin County | 11213319 | Project File Report 36 The existing east-west orientated portion of Wonderland Road will be converted to be Ron McNeil Line since it is an extension of the east-west oriented portion of Ron McNeil Line. The existing Wonderland Road alignment will be retained with the exception of the introduction of a curve for the connection of new Ron McNeil Line (existing Wonderland Road) to existing Ron McNeil Line. A comparison of the proposed Ron McNeil Line extension alignment to current standards is presented in Table 6.2. Table 6.2: Ron McNeil Line Extension Horizontal Alignment Curve No. Posted Design Proposed Minimum Spirals Curve Length Speed (km/h) Speed (km/h) Radius (m) Radius (m) Required (m) (yes/no) 1 80 100 4000 440 No 208.056 Geometry satisfies the current TAC standards. Details for the horizontal alignments are included in the Preliminary Design Drawings with Appendix A. 6.1.1.2 Vertical Alignment The geometry for existing Highway 3 and Ford Road vertical alignments will be retained with the exception of minor modifications for the roundabout intersection. The proposed vertical alignment geometry for the extension of Wonderland Road is presented in Table 6.3. Table 6.3: Wonderland Road Extension Project Curve BVC VPI EVC Crest/ Grade In Grade Out LVC K Value No. Sta. Sta. Sta. (%) Sag (%) 9+375.038 N/A -0.65 N/A N/A 9+450.020 N/A -0.65 -0.90 N/A N/A 1 9+805.110 9+873.020 9+940.890 Sag -0.90 1.81 135.78 50.00 9+953.420 N/A 1.81 0.00 N/A N/A The proposed vertical alignment geometry for the proposed Ron McNeil Line extension is presented in Table 6.4. Table 6.4: Ron McNeil Line Extension Profile Curve BVC VPI EVC Crest/ Grade In Grade Out LVC K Value No. Sta. Sta. Sta. (%) Sag (%) 10+000.000 N/A -2.00 N/A N/A 10+003.500 N/A -2.00 1.00 N/A N/A 1 10+077.229 10+087.439 10+097.649 Crest 1.00 0.18 20.420 25.000 2 10+122.942 10+170.790 10+218.639 Crest 0.18 -1.56 95.697 55.000 10+227.511 N/A -1.56 -1.03 N/A N/A 3 10+343.208 10+388.657 10+434.107 Sag -1.03 0.79 90.899 50.000 10+595.893 N/A 0.79 N/A N/A GHD | Elgin County | 11213319 | Project File Report 37 6.1.1.3 Cross Sections The future cross section of Highway 3 and Wonderland Road consists of the following and is depicted in Figures 6.1 and 6.2. Platform Width: 14.5 m Lane Width: 2 @ 3.75 m Shoulder Width: 3.0 m (0.5m partially paved) (2.5m at the culvert) Rounding Width: 0.5 m Figure 6.1: Highway 3 Cross Section Figure 6.2: Wonderland Road Cross Section The future cross section of Ron McNeil Line consists of the following and is depicted in Figure 6.3. Platform Width: 10 m Lane Width: 2 @ 3.5 m Shoulder Width: 1.0 m (fully paved) Rounding Width: 0.5 m GHD | Elgin County | 11213319 | Project File Report 38 Figure 6.3: Ron McNeil Line Cross Section The future cross section of Ford Road consists of the following and is depicted in Figure 6.4. Platform Width: 14 m Lane Width: 2 @ 3.5 m Shoulder Width: 3.0 m (0.5m partially paved) Rounding Width: 0.5 m Figure 6.4: Ford Road Cross Section 6.1.1.4 Crossfall and Superelevation Crossfall and superelevation will meet standard requirements throughout. 6.1.2 Roadside Safety There is existing steel beam guide rail that will be relocated and extended to accommodate the highway widening and roundabout. Existing guide rail locations are presented in Table 6.5. GHD | Elgin County | 11213319 | Project File Report 39 Table 6.5: Existing Guide Rail No. Location Description Offset Protection Type 1 Highway 3 Protection for concrete culvert downstream Rt SBGR end and embankment at culvert 2 Highway 3 Protection for concrete culvert upstream end Lt SBGR and embankment at culvert The proposed location of protection is shown on the Preliminary Design Drawings included in Appendix A. 6.1.3 Illumination Illumination is required for the roundabout and shall follow MTO Electrical Design Manuals Vol 1-4 and Roundabout Lighting Policy, May 27, 2009. The illumination design will be completed as part of detail design. 6.1.4 Drainage & Hydrology The drainage patterns within the Study Area are mostly unchanged from existing conditions. All catchment areas, soil distributions and land use types remain unchanged, except for the increased impervious area to provide for the proposed road network and geometric improvements. This small increase in impervious area will result in a minor increase in peak flows in runoff volumes, which is considered negligible. Thus, the existing condition flows were utilized in the proposed condition hydraulic assessment. Proposed Culvert Improvements The results of the existing culvert hydraulic assessment, and physical condition assessment carried out during the site investigation, were used to provide recommendations for all culvert improvements. The proposed roadway alignment and culvert improvements are shown on Figure 6.5. The following drainage improvements were identified to implement the proposed improvements: New culvert (C9) with a headwall at the extended Wonderland Road and the Auckland Drain. Relocation and replacement of C3 and C7. Replacement of C4. Removal of C5 and C6 due to the closure of Ron McNeil Line. The existing contributing drainage area to C5 and C6 will be now conveyed via overland flow to proposed culvert C2. Removal of a portion of the existing storm sewers that is currently conveying a small portion of the Study Area (Catchment E101 and E102) under existing conditions. Under proposed condition stormwater runoff from these areas will be conveyed via C3 and roadside ditches along the new Wonderland Road alignment and into the Auckland Drain. Stormwater Management Plan A host of conveyance and end of pipe stormwater management Best Management Practice measures were investigated to identify the preferred stormwater management strategy for this project. It was determined that stormwater management ponds (wet and dry) and infiltration measures are not suitable due to small contributing drainage areas and clay soils, respectively. Through screening of the considered BMPs a Stormwater Management Plan was developed for the Study Area, primarily focusing on water quality treatment and using a combination of triangular shape and rectangular shape flat bottom grassed swales and rock check dams. GHD | Elgin County | 11213319 | Project File Report 40 Figure 6.5: Proposed Culvert Improvements GHD | Elgin County | 11213319 | Project File Report 41 6.1.5 Survey Additional survey is recommended to be completed for the following areas: Highway 3 from approximately 150m east of Ron McNeil Line/Ford Road to the east Highway 3 contract limit (approximately 100m) Highway 3 from approximately 125m west of Ron McNeil Line/Ford Road to the west Highway 3 contract limit (approximately 100m) Ron McNeil Line from approximately 150m west of Wonderland Road to the west Ron McNeil contract limit (approximately 400m) 6.2 Opinion of Probable Construction Cost for the Preferred Design Concept The following Opinion of Probable Construction Cost (OPCC) was developed for preliminary design estimating purposes. This estimate does not include costs associated with utility relocations, property acquisitions, design and engineering, contract administration, escalation, municipal road closures/road transfers (if required), internal ministry and municipal fees or other fees outside of construction activities. The major items included earth excavation, topsoil stripping, full depth asphalt removal, asphalt paving, granular A roadbase, granular A shoulder, concrete curb and gutter, paving in the roundabout islands, the new concrete culvert on Wonderland Road, traffic control and lighting at the roundabout. The asphalt thickness was assumed to be 150mm asphalt for Highway 3 and Wonderland Road and 120mm for Ron McNeil Line. The granular roadbase was assumed to be 450mm granular A throughout. Major tender item unit prices were System (HiCo). Item estimates were exported for historical contracts and then sorted and evaluated as applicable based on highway type and quantity value. Traffic control was estimated at $300,000 for the roundabout construction and lighting was estimated at $250,000. The minor item contingency was estimated at 15% of the major items. Table 6.6 provides a breakout of the OPCC for each element to be constructed as well as the total OPCC. Table 6.6: Opinion of Probably Construction Cost Description Estimate WONDERLAND ROAD EXTENSION Major Items $1,500,000.00 Minor Items $220,000.00 Subtotal $1,720,000.00 RON MCNEIL LINE EXTENSION & REMOVAL Major Items $800,000.00 Minor Items $120,000.00 Subtotal $920,000.00 GHD | Elgin County | 11213319 | Project File Report 42 ROUNDABOUT Major Items $2,300,000.00 Minor Items $345,000.00 Subtotal $2,645,000.00 $5,285,000.00 TOTAL 6.3 Confirmation of Net Effects and Proposed Monitoring for the Preferred Design Concept 6.3.1 Climate Change To protect against future impacts of climate change, climate change is now being considered early in infrastructure planning and design in order to create more sustainable and resilient infrastructure. Sustainable and resilient infrastructure will allow for the flexibility needed to account for the uncertainty associated with climate change. With this in mind, MECP developed a guide entitled Consideration of Climate Change in Environmental Assessments in Ontario (the Guide) to aid proponents in considering climate change as part of environmental assessments for te change throughout the environmental assessment process and includes the following considerations: Effects of a project on climate change Effects of climate change on a project How the project will minimize identified negative effects on climate change As a result, the Guide was reviewed as part of addressing climate change for the Project. This review is documented in the following sections. 6.3.1.1 Regional Perspective Over the last several decades, Southern Ontario has already experienced a significant number of adverse impacts of extreme weather events and is experiencing changes in its historic climate. It is likely that a further increase in st temperature, precipitation and other climate drivers will continue to occur throughout the 21 century. Temperatures in Elgin County are likely to increase in all seasons. While significant change in the range in average monthly temperatures is not anticipated, it is likely average temperatures will increase across all seasons. By the 2050s, winter and summer months are likely to experience more warming than those in fall and spring. Warmer winter temperatures will lead to more precipitation falling as rain instead of snow in Elgin County. Furthermore, there is a risk of heavier precipitation events falling over the region, as an increase in warmer weather will create more moisture to produce storms. 6.3.1.2 Effects of the Project on Climate Change Potential effects of the project on climate change include greenhouse gas (GHG) emissions associated with construction and maintenance of the preferred design concept. GHG emissions will be generated by the equipment GHD | Elgin County | 11213319 | Project File Report 43 and machinery required for construction, the distance traveled by construction workers to get to and from project and the sourcing of construction materials. Mitigation To minimize or offset the potential effects of the Project on climate change, in particular to reduce the GHG emissions associated with the construction, mitigation measures will be implemented. The MECP Guide defines mitigation as e use of measures or actions to avoid or reduce greenhouse gas emissions, to avoid or reduce effects on carbon sinks, or to protect, enhance. Mitigation measures include actions such as utilizing different technologies and construction materials. Mitigation measures to reduce the effect on the environment will be determined and implemented at the onset of construction. Possible BMP/mitigation measures for consideration include the following: Implement and enforce an anti-idling policy for all vehicles and machinery on site during the construction stage. Ensure all vehicles/machinery and equipment are in good repair, equipped with emission controls, as applicable, and operated within regulatory requirements. Use materials that have a lower carbon footprint and a long lifespan. Plant additional vegetation to create a carbon sink. 6.3.1.3 Effects of Climate Change on the Project There are a number of potential effects of climate change that may occur affecting the Project. For example, these may include: Increasing frequency of unusually high or low daily temperature extremes. Long-term increasing or decreasing mean annual temperatures and/or precipitation. Increasing or decreasing frequency of storm events (e.g., rainfall, snowfall, extreme wind). The preceding potential climate change effects could cause disruption/delays to construction and increased soil erosion and runoff during construction. Throughout the lifetime of the proposed roads the effects of climate change have the potential to cause increased maintenance requirements for roads and stormwater infrastructure and increased pavement damage from higher temperatures and freeze-thaw cycles. Notwithstanding this, the potential effects of climate change on both the construction phase and lifetime of the Project are considered to be "low" or "nil" across a number of parameters as summarized in Table 6.3. "Low" indicates that the effect may cause a minor impact. "Nil" indicates that no effect is anticipated due to the potential change. 2 Table 6.7 Estimated Sensitivity of the Project to Potential Climate Change Effects Climate Parameters Estimated Sensitivity Construction Project Lifetime Mean Temperature NIL - Road construction is Low- An increase in mean successfully conducted in areas temperature may cause an with significantly higher/lower increase in damage to mean. pavement throughout the life of the proposed roads. 2 Table modified from: "Incorporating Climate Change Considerations in Environmental Assessment: General Guidance for Practitioners" (Federal-Provincial-territorial Committee on Climate Change, November 2003). GHD | Elgin County | 11213319 | Project File Report 44 Frequency and/or NIL-More frequent and/or Low-More extreme heat has Severity of Extreme severity of extreme temperature the potential to damage Temperature is not anticipated to effect the pavement throughout the life of construction of the proposed the proposed roads. roads. NIL - Road construction is Nil - Roads function in areas Total Annual Rainfall successfully conducted in areas with significantly higher/lower with significantly higher/lower total annual rainfall volumes. total annual rainfall volumes. NIL - Road construction is NIL - Roads function in areas Total Annual Snowfall successfully conducted in areas with significantly higher/lower with significantly higher/lower total annual snowfall amounts. total annual snowfall amount. Frequency and/ or Low- More frequent and severe Low- More frequent and severe Severity of Precipitation storms have the potential to storms and extreme cause construction delays. As temperature have the potential and Weather Extremes well, there is the potential for to cause road washouts, more extreme rain events to damage to pavement and cause increased erosion and stormwater management sedimentation through runoff infrastructure. into nearby watercourses if proper mitigation measures are not employed. Soil Moisture & NIL - Soil moisture and NIL - Soil moisture and Groundwater groundwater relate to potential groundwater relate to potential weather changes. Road weather changes. Roads construction is successfully successful function in areas conducted in areas with with significantly different significantly different weather weather conditions. conditions. Evaporation Rate NIL - Evaporation rate relates NIL - Evaporation rate relates to potential weather changes. to potential weather changes. Roads are successfully Roads successful function in conducted in areas with areas with significantly different significantly different weather weather conditions. conditions. Wind Velocity NIL Wind Velocity is related NIL - Wind Velocity is related to to potential weather changes. potential weather changes. Roads are successfully Roads successful function in conducted in areas with areas with significantly different significantly different weather weather conditions. conditions. The construction stage of the Project may be adversely affected by changes in weather patterns. The likelihood of these impacts is generally considered to be low because the construction periods are relatively short duration events; and therefore, it is possible to minimize potential climate change effects related to rainfall, storms, temperature, and GHD | Elgin County | 11213319 | Project File Report 45 moisture by managing the overall construction schedule so that it does not occur during periods beyond the typical/normal range for these parameters. Throughout the lifetime of the proposed roads extreme heat and more frequent and extreme storm events have a low potential to cause increased maintenance requirements for roads and stormwater infrastructure and increased pavement damage from higher temperatures and freeze-thaw cycles. However, the effects are anticipated to be similar to the current weather impacts to roadways and stormwater infrastructure. Therefore, climate change is not anticipated to have any significant adverse effects on the Project. Adaptation Adaptation is focused on addressing effects of climate change on the Project. process of adjustment in the built and natural environments in response to actual or expected climate change and its effects. In human systems, adaptation seeks to moderate or avoid harm or exploit beneficial opportunities. In some 38). Although it was determined that climate change will have no appreciable adverse effects on the Project, the With this in mind, it is recommended that the design and construction of the confirmed collector road network be completed using BMPs for adapting transportation infrastructure to better respond to climate extremes and climate change. Adaptation measures are aimed at strengthening and increasing the resilience of the proposed collector road network. Such measures could include the following: Design embankments with additional stabilization, through planting vegetation Choose vegetation to stabilize embankments that is known to withstand erosion and climatic stressors such as extreme heat, drought tolerance, and flood resistance Use resilient asphalt that can tolerate extreme heat Use light coloured asphalt to reduce heat absorption Design and construct roads to prevent frost heaves The preceding measures are by no means a comprehensive list and additional adaption measures can be considered during detailed design. 6.3.2 Proposed Impact Management Measures and Environmental Monitoring The potential effects, proposed impact management measures, and resultant net effects associated with the road network improvements including the water crossings were identified based on the preliminary design level of detail and noted specific studies/assessments carried out. Table 6.9 summarizes the potential effects, proposed impact management measures, and resultant net effects, which have been presented in the same order as the environment is described in Sections 4.3 and 5.3 (beginning with the Natural Environment and ending with the Cultural Environment). Along with confirming the net effects, Table 6.9 also specifies the pre-construction, construction and/or post- construction environmental monitoring programs associated with the proposed impact management measures where appropriate. Monitoring programs were determined based on the confirmed net effects anticipated. The purpose of the programs is to monitor the net effects associated with the construction and maintenance of the road network improvements, as necessary, and implement further impact management measures, monitoring, and contingency plans, where possible, so that: GHD | Elgin County | 11213319 | Project File Report 46 Predicted net negative effects are not more than expected Unanticipated negative effects are addressed Predicted benefits are realized The net effects have been confirmed based on preliminary design and will be re-confirmed as part of detailed design along with the proposed impact management measures and monitoring programs. The re-confirmed impact management measures and monitoring programs associated with the collector road network will be implemented unless they are determined to be no longer applicable or required. GHD | Elgin County | 11213319 | Project File Report 47 Table 6.8: Summary of the Net Effects and Proposed Monitoring Programs for the Confirmed Collector Road Network Proposed Monitoring CategoryPotential Effects Impact Management Measures Net Effects Program Natural Temporary effects on aquatic Implementation of in-water works from July 16th to March 14th of any given year (i.e., no in water works between March 15th Temporary effects on Weekly and as Environment habitat quality and species: July 15th). aquatic habitat quality and needed (i.e., before (e.g., temporary disturbance species will be minimized and after significant Where possible, in-water works shall be conducted in-the-dry during low flows or when flows are non-existent. during construction, during construction and precipitation events) sedimentation etc.) restored to the extent inspection of erosion Work will be scheduled to avoid wet, windy and rainy periods to control erosion and sedimentation. possible once the works are and sediment control Design and implement isolation/containment system to delineate temporary in-water work zones and to maintain clean flow measures (i.e., silt completed. downstream/around the work zone at all times. fences, ground stabilization, etc.) When temporary flow control must be undertaken for the work it shall be according to the Contract Documents as per OPSS 182 and 517 and relevant permits and supported by all appropriate erosion and sediment control measures to isolate the temporary instream construction zones required for the works. When using a pump, the intake shall be controlled to prevent entry of fish and other aquatic wildlife (screen any water intakes or outlet pipes to prevent entrainment or impingement of fish). The limit of any area to be disturbed shall be clearly marked prior to the commencement of work. Limit access to banks to protect riparian vegetation and minimize bank erosion. Unless specified in the Contract Documents, vehicles and equipment shall not enter or be operated in the municipal drains or on waterbody banks or in riparian vegetation areas. Vehicular and equipment maintenance and refueling shall be conducted as far away from waterbodies, waterbody banks and riparian vegetation areas as possible and practical, and shall be controlled to prevent any discharge of equipment fuels and fluids onto the ground or into waterbodies. Ensure that machinery arrives on site in a clean condition and is maintained free of fluid leaks, invasive species and noxious weeds. Operate, store and maintain all equipment and associated materials in a manner that prevents the entry of any deleterious substance to the waterbody. All stockpiled materials, including but not limited to excavated overburden and topsoil, excess materials, construction debris and containers shall be stored and stabilized in a manner that prevents them from entering any waterbody All construction debris and litter will be removed frequently All materials used to provide environmental protection shall not contain deleterious substances All exposed soils or disturbed areas that drain into a drain/watercourse shall be treated with seed and cover according to OPSS 804 immediately after exposure or upon completion of the work in or around the drain/watercourse or on the drain/watercourse bank All excess material shall be managed in accordance with OPSS 180 GHD | Elgin County | 11213319 | Project File Report 48 CategoryPotential Effects Impact Management Measures Net Effects Proposed Monitoring Program Develop a Response Plan that is to be implemented immediately in the event of a sediment release or spill of a deleterious substance and keep an emergency spill kit on site As a general condition of the contract, the Contractor will be responsible for the control of dust for all road works Design and implement erosion and sediment controls to contain/isolate the construction zone, manage site drainage/runoff and prevent erosion of exposed soils and migration of sediment to the waterbody, and ensure site is stabilized prior to removal following construction per OPSS 805 Natural Temporary and permanent loss Ensure that no bird nests will be removed or disturbed in accordance with the ESA, SARA, and MBCA. No tree clearing should The temporary/permanent Weekly and as loss of vegetation and needed (i.e., before Environment of terrestrial habitat occur within the breeding bird period (April 1 to August 31). associated wildlife habitat and after significant Cliff swallow nests in culvert may be netted off prior to the commencement of breeding bird season (April 1 to August 31). would be minimized. precipitation events) inspection of erosion Additional targeted nest surveys (i.e., for barn swallows) should be conducted if another breeding season (April 1 to August 31) and sediment control occurs before Site activities commence. measures (i.e., silt No tree clearing should occur within the bat maternity roosting period (April 1 to October 31). fences, ground stabilization, etc.) Erect exclusion fencing around road realignment activities and intersection works during the active reptile season to avoid reptiles entering work zones. Synthetic Plastic Erosion Control Mats should not be used as they pose an entrapment hazard for various wildlife. Fibre-based bio-degradable Erosion Control Blankets/Mats should be utilized. Design and implement erosion and sediment controls to contain/isolate the construction zone, manage site drainage/runoff and prevent erosion of exposed soils and migration of sediment to the nearby vegetation communities and watercourses, and ensure site is stabilized prior to removal following construction per OPSS 805 Any wildlife incidentally encountered during construction should not be knowingly harmed or harassed and should be allowed to move away on its own. In the event that an animal encountered during construction does not move from the construction zone and construction activities are such that continuing construction in the area would result in harm to the animal, all activities that could potentially harm the animal should cease immediately and the Contract Administrator should be notified. Any turtle encountered laying eggs should be avoided and not moved or disturbed. If any migratory bird protected under the MBCA builds a nest in the construction area, construction should cease until the young have fully fledged. Natural Temporary and permanent loss Adhere to timing windows for breeding birds (April 1 to August 31) and bat maternity roosting April 1 to October 31) by limiting The temporary/permanent No specific monitoring Environment of potential SAR habitat vegetation and tree removal respectively during these periods. loss of vegetation and program is proposed associated wildlife habitat at this time. Prior to works starting each day, a sweep of the construction area should be completed to ensure no wildlife has entered the would be minimized. work area. All equipment should be inspected daily before operating to make sure snakes or other wildlife are not using it as shelter. All persons with any on-site role shall be provided information/ trained on SAR awareness and SAR present in the area In the event that a SAR, or potential SAR, is found within the construction area, the Contractor should immediately cease all work that could potentially harm the animal and will contact the Contract Administrator for direction, as these animals are protected under the ESA. The Contract Administrator or their Environmental Inspector will then contact the MECP SAR Biologist for instruction GHD | Elgin County | 11213319 | Project File Report 49 CategoryPotential Effects Impact Management Measures Net Effects Proposed Monitoring Program Natural Greenhouse gas (GHG) Determine specific BMPs/mitigation measures as part of detailed design of the preferred design concept and implement at the Reduced GHG emissions No specific monitoring emissions associated with associated with construction program is proposed Environment onset of construction. Possible BMP/mitigation measures for consideration include the following: construction and maintenance and maintenance of the at this time. Implement and enforce an anti-idling policy for all vehicles and machinery on site during the construction stage. of the confirmed collector road proposed collector road Ensure all vehicles/machinery and equipment are in good repair, equipped with emission controls, as applicable, and network. network. operated within regulatory requirements. Use materials that have a lower carbon footprint and a long lifespan. Plant additional vegetation where possible to create a carbon sink. Built Adverse effects of climate Determine specific BMPs as part of detailed design of the preferred design concept for adapting the transportation Increased resiliency of the No specific monitoring Environment change on the confirmed infrastructure to better respond to climate extremes and climate change. Possible BMPs for consideration could include the collector road network to the program is proposed collector road network. following: adverse effects of climate at this time. change. Design embankments with additional stabilization, through reinforcing embankments and planting vegetation Select vegetation to stabilize embankments that is known to withstand erosion and climatic stressors such as extreme heat, drought, and flooding Use resilient asphalt that can tolerate extreme heat Use light coloured asphalt to reduce heat absorption Design and construct the proposed bridge to prevent frost heaves Built Potential contamination on site The potential for No specific monitoring Determine appropriate mitigation measures during detail which could entail but not limited to: Environment due to the presence of two contamination on the site program is proposed Discuss with the property owner to identify the usages of the ASTs aboveground storage tanks on would be identified or avoided. at this time. Conduct soil and/or groundwater sampling at the northwest boundary of the study area to identify any impacts adjacent property. Do nothing; if there are contaminants leaking from the AST, the migration would likely occur via groundwater and not impact the shallow construction work Cultural Loss of potential archaeological Undertake the following remaining Archaeological Assessment work prior to any construction related disturbance associated No archaeological resources No monitoring Environment resources with cultural heritage with the construction of elements of the preferred collector road network on each of the properties in Angus Glen: with cultural heritage value program is required. value or interest due to or interest would be lost due A Stage 2 Archaeological Assessment to confirm the presence of any archaeological resources with cultural heritage constructing the confirmed to undertaking all required value or interest within the remaining Stage 1 Archaeological Assessment assessed lands collector road network any Archaeological unassessed environmental Assessments. o If warranted, then undertake a Stage 3 Archaeological Assessment for any archaeological resources lands within the Angus Glen discovered during the Stage 2 Archaeological Assessment. Block. o If required, then undertake a Stage 4 Archaeological Assessment (i.e., avoidance or salvage excavation) following the Stage 3 Archaeological Assessment. GHD | Elgin County | 11213319 | Project File Report 50 6.4 Commitments for the Preferred Design Concept Elgin County and MTO have made a number of commitments regarding the proposed impact management measures, monitoring requirements, and in response to consultation activities carried out during the Project. Table 6.10 summarizes the commitments made for the Project under the following headings: Commitment description Commitment timing (when the commitment will be implemented) The commitments have been further grouped into one of the following three categories: General (not specific to a particular environmental category or the result of consultation) Environment (Natural, Built, Social, etc.) Consultation The County and MTO are committed to ensuring that the Project is constructed and maintained in accordance with the MCEA planning and design process and the following conclusions reached. Table 6.9: Class EA Commitments and Compliance Monitoring Category Id No. Commitment Description Commitment Timing General 1 The net effects, impact management measures, and proposed Pre-construction monitoring programs associated with the preferred design concept (Table 6.9) will be re-confirmed as part of detailed design. General 2 The confirmed impact management measures and monitoring Pre-construction, programs associated with the confirmed preferred design concept Construction will be implemented unless they are determined to be no longer applicable or required. General 3 All required permits and approvals will be obtained for the Pre-construction, confirmed preferred design concept. Construction Any unforeseen change to the confirmed preferred design concept Pre-construction, General 4 identified during implementation will be reviewed by the County Construction and MTO to determine if it should follow the MCEA addendum process. A change is defined as a significant modification to the project or change in the environmental setting for the project, which occurs after the filing of the PFR. Natural A Stormwater Management Plan (consistent with the (MECP Pre-construction, 5 Environment Stormwater Management Planning and Design Manual (2003)), Construction including erosion and sediment control measures will be developed and implemented. Natural 6 The MECP will be consulted with during detailed design if Pre-construction, Environment necessary to confirm any approval requirements for water takings Construction (e.g. Registration in the Environmental Activity and Sector Registry (EASR) or a Permit to Take Water) during construction, along with associated discharge water quality and quantity monitoring and mitigation programs. Natural 8 Activities involving the management of excess soil will be Pre-construction, Environment Construction A G GHD | Elgin County | 11213319 | Project File Report 51 Built 9 A Phase 1 and (if required) a Phase 2 Environmental Site Pre-construction Environment Assessment will be completed. Cultural All required archaeological assessments will be completed and 11 Pre-construction Environment confirmation letters from the Ministry of Heritage, Sport, Tourism and Culture Industries (MTCS) will be obtained prior to any construction related disturbance associated with the construction of elements of the preferred design concept. Cultural 13 If archaeological sites are discovered during construction of the Construction Project, then appropriate action will be taken, including a cessation Environment of construction work on the affected site, consultation with Indigenous communities and adherence to MTCS guidelines. Cultural 14 If human remains are encountered, all activities will cease Construction Environment immediately and the local police as well as the Registrar, Burials of the Ministry of Government and Consumer Services will be contacted. In situations where human remains are associated with archaeological resources, MTCS should also be notified to ensure that the site is not subject to unlicensed alterations which would be a contravention of the Ontario Heritage Act. Consultation 16 Indigenous Communities will be consulted as required by Pre-construction MTCS 2011 Standards and Guidelines for Consultant Archaeologists during the completion of subsequent Archaeological Assessments. 6.5 Approvals Required for the Preferred Design Concept In addition to requiring EA Act approval, there are a number of provincial approvals anticipated to be required in order to implement the confirmed collector road network. Table 6.11 lists the anticipated post-EA permits and approvals by approval authority: municipal, regional and provincial based on the understanding that the County of Elgin will be the proponent for the design and construction. Table 6.10: Anticipated Post EA Permits and Approvals Anticipated Permit and Approval Legislation or By-law Reference Approval Authority Required Municipal and Regional Approvals Kettle Creek Conservation Development within a Flood Ontario Regulation 181/06 under the Authority Regulated Area Conservation Authorities Act Provincial Approvals Ministry of Environment, Environmental Compliance Environmental Protection Act and Approval for Stormwater Conservation and Parks Ontario Water Resources Act Infrastructure Ministry of Tourism, Culture and Confirmation Letter that all Ontario Heritage Act Sport required Archaeological Assessments have been accepted into the Ontario Public Register of Archaeological Assessments GHD | Elgin County | 11213319 | Project File Report 52 6.6 Implementation of the Preferred Design Concept As stated in Section 2, the County and MTO, as the proponents, are required to prepare an PFR documenting the first three phases of the MCEA followed and conclusions reached and make it available for a 30-calendar day comment period. 6.6.1 Notice of Completion As part of the process of making the PFR available for review, the County and MTO Appendix J) for the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment Study and Preliminary Design through the following activities: Issuing a letter with the Notice via email and/or direct mailing to review agencies, Indigenous communities and interested public members Issuing the Notice through direct mailing to property/business within or directly adjacent to the Study area (Appendix J) Publishing the Notice in two consecutive editions of the Aylmer Express, Londoner, Elgin County Market and St. Thomas Journal, and the Elgin County website 30 Day Comment Period The County and MTO established the 30-calendar day comment period starting on XXX, and ending on XXX, whereby any interested person can inspect the PFR and provide comments. The comments, including any issues or concerns, should be sent first to GHD, on behalf of the County and MTO, for potential resolution. If there are outstanding concerns that the Project may adversely impact constitutionally protected Aboriginal and treaty rights, which cannot be resolved in discussion with the County and MTO, then a person or party may request that the Minister make an order for the Project to comply with Section 16 of the Environmental Assessment Act. This is referred to as a Section 16 Order, which addresses Individual Environmental Assessments. In addition, the Minister may issue an order on his or her own initiative. In this situation, the Director of the Environmental Approvals Branch, MECP (Director), would issue a Notice of Proposed Order to the proponent if the Minister is considering an order for the project within 30 days after the conclusion of the comment period on the Notice of Completion. At this time, the Director may request additional information from the proponent. Once the requested information has been received, the Minister would have 30 days within which to make a decision or impose conditions on the project. This means the proponent cannot proceed with the project until at least 30 days after the end of the comment period provided for in the Notice of Completion. 6.6.2 MCEA Phase 5 A proponent is able to proceed to Phase 5 of the MCEA and implement the preferred alternative according to their schedule as follows: If no Part II Order requests are received during the 30-calendar day comment period or those that are received are satisfactorily resolved The Minister does not issue an order or impose conditions on the project. Specifically, Phase 5 of the MCEA for this Project entails three steps: GHD | Elgin County | 11213319 | Project File Report 53 Complete detailed design, embodying the confirmed collector road network and associated preconstruction environmental provisions and commitments as specified in the PFR, including acquiring all necessary post-EA permits and approvals. Proceed to construct the confirmed collector road network, monitoring to ensure fulfilment of construction-related environmental provisions and commitments as specified in the PFR. Undertake monitoring to ensure fulfilment of infrastructure operations-related environmental provisions and commitments as specified in the PFR. Anticipated Construction Timeline The construction of the Preferred Design Concept is anticipated to take place over one construction season. During this time, it is anticipated that construction activities will temporarily disrupt traffic operations on Highway 3. Full closures to the sideroads including Wonderland Road, Ron McNeil Line and Ford Road can be expected for most of the construction duration. Detours are not expected to incur significant time delays to travelers. Table 6.10 outlines the proposed construction and traffic staging for implementing the Preferred Design Concept to minimize overall construction duration and disruption of traffic. Table 6.11: Anticipated Construction Timing Stage Work Location Traffic Activities 1 Wonderland - existing traffic configuration maintained - construct new Wonderland Road Road extension extension between the Wonderland Road curve to Highway 3 1 Highway 3 - existing traffic maintained - construct north side temporary widening intersection 2 Highway 3 - shift Highway 3 traffic alignment - construct south side of Highway 3 and intersection northerly on existing Highway 3 platform Ford Road widening - Ron McNeil Line (north leg) to remain - construct south splitter island open - close Ford Road (south leg), traffic detoured to McBain Line, Wellington Road 3 Highway 3 - shift Hwy 3 traffic alignment southerly on - construct north Highway 3 widening and intersection existing Hwy 3 platform new Wonderland Road connection to Highway 3 - close Ron McNeil Line access to Highway 3, traffic detoured from - construct north splitter island Wonderland Road to Ron McNeil Line (east/west) to Wellington Road and vice versa - Ford Road to remain closed 4 Highway 3 - shift Highway 3 WB traffic alignment - construct centre island intersection northerly - construct east and west Hwy 3 splitter - shift Highway 3 EB traffic on alignment islands southerly - intermittent night-time Highway 3 single lane closures - sideroad access to Highway 3 remains closed 5 Wonderland - intermittent single lane closures on - construct new (relocated) intersection of Road at new Wonderland Road and Ron McNeil Line Wonderland Road and Ron McNeil Line Ron McNeil - construct Ron McNeil Line extension GHD | Elgin County | 11213319 | Project File Report 54 Line intersection 5 Throughout - daytime open to all lanes - surface pave throughout - night-time full closure 7. Overview of the Consultation Process Carried Out Consultation with review agencies, Indigenous communities, and the public was carried out throughout the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment Study and Preliminary Design (Study). Consultation undertaken as part of the Project was carried out in accordance with the Municipal Class Environmental Assessment (MCEA). Specifically, consultation was carried out throughout the Project satisfying the following: The need for a minimum of two mandatory points of contact as specified in the MCEA for Schedule B activities (Section 7.1) The need to contact all main stakeholders identified in the MCEA: review agencies including municipalities, Indigenous communities, and the public (Section 7.2) The need to provide a variety of methods for involving the public as stated in the MCEA (Section 7.3) The need to integrate input received into the Project and decision-making process as outlined in the MCEA (Section 7.4) Each of the preceding requirements are further elaborated upon in the following subsections. 7.1 Points of Contact When Consultation Occurred Although only two mandatory points of contact are required for Schedule B activities, four were included as part of the Project to increase the opportunities for review agencies, Indigenous communities, and the public to be involved. The three points of contact included the following: Commencement of the Study Presentation of the recommended solutions as part of Phase 2 of the MCEA Filing of the PFR for review As a result, input was sought and obtained from the involved participants at the key decision-making points in the MCEA for a Schedule B Project (i.e., Phase 2 and Phase 4) before moving forward with those decisions in the Project. 7.2 Interested Participants and How Input Was Obtained At the Project onset, potentially interested participants were grouped together into review agencies, Indigenous communities (First Nations and Métis organizations), and the public for consultation purposes. A comprehensive contact list comprised of these three participant groups was then established based on the following (Appendix K): MCEA Other projects recently completed and ongoing within and in the vicinity of the Project The Project Each participant group and how they were consulted is described in further detail in the following subsections. GHD | Elgin County | 11213319 | Project File Report 55 7.2.1 Review Agencies Review agencies included provincial ministries and agencies, and local agencies, such as the Ministry of Environment, Conservation and Parks (MECP), Kettle Creek Conservation Authority (KCCA), and utilities. In total, 19 review agencies were consulted as part of the Project (Table 7.1). Review agency input on the Project was obtained through individual agency meetings, telephone discussions, and written and email correspondence. Table 7.1: Review Agencies Review Agency Provincial Agencies Ministry of Natural Resources & Forestry Ministry of the Environment, Conservation and Parks Ministry of Tourism, Culture and Sport Ministry of Agriculture, Food, and Rural Affairs Ontario Provincial Police Municipality and Local Agencies Elgin County Township of Southwold City of St. Thomas City of London Southwold Fire Department Medavie Emergency Services Kettle Creek Conservation Authority Utilities CN Rail Hydro One Bell Sun Canada Pipe Line Co. Entegrus Powerlines Union Gas Rogers 7.2.2 Indigenous Communities The Indigenous communities who were invited to participate in the Project are presented in Table 7.2 (those that may potentially be affected by the Project). The list is based on recent projects undertaken by the Project Team. The list of participating Indigenous communities was updated, as appropriate, throughout the Project to ensure that all who wished to be involved were provided the opportunity to do so and those requesting to disengage from the Project were no longer contacted. GHD | Elgin County | 11213319 | Project File Report 56 Indigenous communitieswereconsulted through a separate, but parallel processto the review agencies and the public throughout the Project. This process followed the responsibilities delegated to proponents by the MECP. Input from Indigenous communities on the Project was obtained through written and email correspondence. Table 7.2: Indigenous Communities Indigenous Communities Aamjiwnaang First Nation Delaware Nation Walpole Island First Nation Chippewas of Kettle and Stony Point First Nation Chippewas of the Thames First Nation Munsee-Delaware Nation Oneida Nation of the Thames Caldwell First Nation 7.2.3 The Public Similar to review agencies and Indigenous communities, the public was also invited to participate in the Project. Public participants were directly notified included property owners. For example, all property owners within or directly adjacent to the study area were notified. In addition, any member who showed an interest in the Project by submitting written or email correspondence and/or provided their contact information at the Public Open Houses were provided future Project notifications. Input from public participants on the Project was obtained through submitted comments and email correspondence. 7.3 Consultation Activities Carried Out The consultation activities carried out during the Project were tailored to each participant group as mentioned in Section 7.2 with the intent to inform/educate, efficiently obtain input, and address concerns/issues as much as possible. With this in mind, the following subsections summarize the consultation activities undertaken with each participant group beginning with review agencies and ending with the public. 7.3.1 Review Agencies The consultation activities carried out during the Project with review agencies included correspondence. Correspondence Review agencies were consulted on the Project via written and email correspondence. For instance, Project related notices (i.e., Notice of Commencement, Notice of Online PIC, Notice of Project Step-Down) were issued to review agencies listed in Table 7.1. All comments received in response to the issued notice were responded to through formal written correspondence. In addition, where necessary, emails were made with interested agencies throughout the Project to directly answer questions, obtain clarifications, and provide a two-way exchange of information. GHD | Elgin County | 11213319 | Project File Report 57 7.3.2 Indigenous Communities Similar to review agencies, Indigenous communities were consulted on the Project via written and email correspondence. For instance, Project related notices (i.e., Notice of Commencement, Notice of Online PIC, Notice of Project Step-Down) were issued to the Indigenous communities listed in Table 5.2. All comments received from Indigenous Communities in response to the issued Notices were responded to in the same way as they were received (i.e. letters were responded to with formal written correspondence, emails were responded to through an email). 7.3.3 The Public A variety of consultation activities were carried out during the Project with the public. These activities included the following: Notifications Public Information Centre Email correspondence The preceding consultation activities are elaborated upon further in the following sections. 7.3.3.1.1 Notifications In conjunction with issuing Project related notices directly to review agencies and Indigenous communities, the Notice of Commencement, Notice of Online PIC and Notice of Project Step-Down were issued directly to all public participants included in the Propublished in the Aylmer Express, Londoner, Elgin County Market and St. Thomas Journal, and the Elgin County website. 7.3.3.1.2 Online Public Information Centre An Online PIC was held as part of the Project for the public so that they could provide input at key decision making points of the MCEA process. The format of the Online PIC enabled participants to review the presented information at their own pace and email comments at the end to the project contacts. The Online PIC provided information on Phases 1 and 2 of the MCEA Process, the recommended solution, and the recommended design concept (Appendix L). The Online PIC from April 16 to April 30, 2021. A total of 43 people attended the Online PIC. 7.3.3.1.3 Email Correspondence As a follow up to the Project notifications issued and Online PIC, email correspondence was undertaken with the public to respond to submitted comments, answer questions, and provide information. In total, 12 emails were received from public participants during the course of the Project prior to issuing the Notice of Completion and filing the finalized Project File Report (PFR). Section 7.4 as part of the Project. 7.4 Consideration of Comments Received and Issues Raised Comments received and how they were considered as part of the Project are summarized in the sections that follow via a series of tables by participant group in accordance with Section 4.3.7 of the Code of Practice for Preparing and Reviewing Environmental Assessments in Ontario (January 2014): GHD | Elgin County | 11213319 | Project File Report 58 Table 7.3 summarizes the comments received from review agencies through meetings, correspondence (written and electronic), and telephone calls and how they were considered No comments were received from Indigenous communities Table 7.4 summarizes the comments received from the public through correspondence (written and electronic) and telephone calls by issue and how they were considered Appendix N includes the comments received and responses, which were record database. 7.4.1 Review Agencies Three of the 11 review agencies notified of the Project responded (Table 5.3). Those who responded included MTCS, MNRF and KCCA. Table 7.3: Summary of Review Agencies Comments and How They Were Considered Review Agency Summary of Comments Received Consideration of Comments Received Have an archaeologist licensed under A Stage 1 AA was completed for the MTCS the Ontario Heritage Act (OHA) project area by an archaeologist undertake an archaeological licensed under the OHA and was submitted to MTCS for review. The AA was be incorporated, as appropriate, in the PFR. Complete checklist to identify if built Checklist was completed and was MTCS heritage or cultural heritage landscapes determined that the project will not may be impacted by the project. impact cultural heritage resources. MTCS All technical cultural heritage studies The technical cultural heritage studies and their recommendations are to be and their recommendations were addressed and incorporated into the addressed as part of the Project and Project. Advise MHTCSI whether any incorporated into the PFR as technical cultural heritage studies will be appropriate. completed for this Project and provide them to MHTCS before issuing a Notice of Completion. MNRF Complete a preliminary screening of the A preliminary screening and field study area and any necessary field investigations were completed for the investigations. study area and incorporated into the PFR as appropriate. MNRF Confirm if petroleum wells are present No petroleum wells are present within within the study area. the study area. GHD | Elgin County | 11213319 | Project File Report 59 Provided mapping of the study area and Considerations of the Regional Storm KCCA regulations were considered in the Project incorporated into the PFR where appropriate. 7.4.2 Indigenous Communities None of the Indigenous Communities notified of the of the Project to responded formally. However, Chippewas of the Thames First Nation provided their consultation protocol and indicated that they had no concerns with the project step down. 7.4.3 Public Public comments were received mainly through the individual meetings held with property owners. Table 5.5 Table 7.4: Summary of Review Agencies Comments and How They Were Considered Summary of Issues Raised Consideration of Issue Raised All individuals requesting direct Receiving notifications of the Project notifications of the Project were added to the Project Mailing List. Receiving Project information. Project information was provided to all individuals who requested it, as appropriate. Visibility was considered in the Visibility development of alternative design concepts Preference for a roundabout A roundabout was identified as the preferred design concept Safety concerns Safety was considered in the development of alternative design concepts Large farm equipment and trucks Farm equipment were considered in the development of alternative design concepts Drainage Drainage and the Auckland Municipal Drain were considered in GHD | Elgin County | 11213319 | Project File Report 60 the development of alternative design concepts Noise Noise was considered in the development of alternative design concepts Project Step-down Concerns about Project Step-down were addressed. 8. Summary Assessment for the Provincial Transportation Facilities, 2000 (Class EA), this report documents the planning and design process carried out for the Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 Environmental Assessment Study and Preliminary Design in the Township of Southwold, Elgin County. The opening of the Wonderland Road bridge over Highway 401 to the north of the Study Area in 2015 provided traffic with a new opportunity to directly access destinations within Elgin County to the south and the communities of Lynhurst, Talbotville, and the west side of St. Thomas. Traffic volumes on Wonderland Road south of Highway 401 have increased such that the road is no longer functioning as a local / collector township road but representing inter-regional traffic and functioning as an arterial road. The Problem/Opportunity presented by the increased traffic at this location was confirmed during Phase 1 of the Class EA Process. With the connection of Wonderland Road to Highway 401 and the lands to the north of Highway 401, traffic on Wonderland Road has increased. In the Study Area of Wonderland Road, Ron McNeil Line, Ford Road and Highway 3, opportunities to improve connectivity and road geometry exist to enhance safety and mobility. With the Problem/Opportunity established, six Alternative Solutions, including a do-nothing alternative, were developed during MCEA Phase 2. The alternative solutions were assessed leading to the identification of Road Network and Geometric Improvements Within in Study Area as the recommended solution. The recommendation was confirmed as preferred based on consultation with review agencies, Indigenous Communities and the public as part of MCEA Phase 2. Four Alternative Design Concepts were developed to address the preferred solution. The Alternative Design Concepts were comparatively evaluated, and a roundabout was selected as the recommended solution. The recommendation was confirmed as preferred based on consultation with review agencies, Indigenous Communities and the public. Next, the preliminary design was prepared for preferred design concept. Using this preliminary design level of information, the potential adverse effects on the environment were confirmed, the proposed impact management measures were specified, and environmental monitoring programs were proposed as appropriate. In addition, post EA approvals and permits required as part of detailed design were noted as future work commitments. As a result, preferred design concept for Wonderland Road, Ron McNeil Line, Ford Road and Highway 3 will be built subject to EA Act approval and obtaining all post-EA permits and approvals in concert with the future development of the plans of subdivision. GHD | Elgin County | 11213319 | Project File Report 61 ghd.com The Power of Commitment GHD | Elgin County | 11213319 | Project File Report 62 Environmental Assessment Study and Preliminary Design Wonderland Road/Ron McNeil Line/Ford Road & Highway 3 Elgin County Presentation to Elgin County Council October 11, 2022 Presentation 1.Project Overview 2.Traffic Engineering 3.Alternative Design Concepts 4.Evaluation of Alternatives 5.Consultation 6.Technically Preferred Design Concept 7.Discussion 2 LONDON INTERCHANGE/HIGHWAY CROSSING INSTALLED 2015 PROJECT SITE CN Rail 3 ST. THOMAS LONDON WONDERLAND ROADRON McNEILLINE Substandard Curve Substandard Curve Substandard Curve ST. THOMAS TALBOTVILLE 4 Alternative Design Concepts ΑDesired Outcomes -Direct connection between Wonderland Road and Highway 3 -Remove sharp horizontal curvature -Remove additional turning movements -Traffic control change at Highway 3 / Wonderland Road extension -Connect Ron McNeil Line to Wonderland -Correct Ford Road for green light conditions -Efficient network connections -Maximize the use of the existing road network platforms -Minimal or no impacts to municipal drain, woodlots and property -Cost effective solution 5 Alternative Design Concepts ΑControlling Factors/Challenges Substandard Curve Substandard Curve Substandard Curve 6 Alternative Design Concepts -The extension of Wonderland Road to Highway 3 -The connection of Ron McNeil Line to Wonderland Road -The intersection control at Highway 3, new Wonderland Road and Ford Road 7 Alternative 1 Traffic Signals, Existing Intersection Location 8 Alternative 2 Traffic Signals, 25m east of existing intersection 9 Alternative 3 Traffic Signals, 75m east of existing intersection 10 Alternative 4 Roundabout 11 Evaluation of Alternatives Key Comparative Elements: ¤Traffic Operations¤Municipal Drain ¤Property¤Woodlot ¤Constructability¤Gateway ¤Alignment / Skew¤Cost 12 Consultation -Notice of Study Commencement ΑJuly 17, 2020 -Online PIC ΑApril 16 to 30, 2021 -43 people attended -Notice of Project Step-Down (MTO Process) ΑOctober 12, 2021 -Notice of Study Completion Αpending 13 Technically Preferred Design Concept Property Requirements Construction Cost Estimate = $5.3M 14 Questions? 15 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: January 3, 2023 SUBJECT: Council Strategic Plan and Corporate Action Plan Update RECOMMENDATION: THAT the report titled ÐCouncil Strategic Plan and Corporate Action Plan UpdateÑ dated January 3, 2023 from the Chief Administrative Officer be received and filed. INTRODUCTION: This report is provided to give Council an update on Strategic Plan and Corporate Action Plan directions. This report is intended to spark a continuous dialogue about fulfilling our strategic commitments. It is recommended that Council meet in the coming months to review and "refresh" the 2020-2022 Strategic Plan and develop a new Strategic Plan and Vision for the new Term of Council later this year (Q4 - 2023). BACKGROUND: A great community needs a shared vision; a great public service needs a shared commitment to that vision. In 2020, Council established a Strategic Plan and associated performance measures to ensure the services and actions defined as part of its Strategic Planning process meet the needs of our community. Staff developed a Corporate Action Plan to support CouncilÓs Strategic Plan. The Corporate Action Plan helps Council to draw a line-of-sight between their Strategic Directions and staff efforts. While it may not capture all ongoing operational activities that do not require a Council report, it gives Council a sense of the strategic directions currently supported by staff activities. Through its planning process, Council is actively improving oversight and decision- making by providing measurable, impartial information on achieving its objectives and relative effectiveness and efficiency of program implementation and spending. MOVING PAST COVID-19 Over the past two years, Council and staff have worked flat-out to support our community. Challenging years lie ahead for Elgin County Î the recovery timeline for all aspects of the economy following COVID-19 continues to get Ðpushed outÑ 2 and will undoubtedly stretch on for years. With careful planning, Elgin can position itself to thrive in the long-term despite these challenges. Post-COVID times present the opportunity to become stronger and more resilient as a team and as a community. FINANCIAL IMPLICATIONS: There are no financial impacts associated with this report. The Strategic Plan provides staff with directions to ensure they are reflected in our daily operations and in our annual business plans and budgets. A review of priorities will support CouncilÓs 2023 Budget Deliberations. ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: N/A COMMUNICATION REQUIREMENTS: Progress towards achieving the results of the Strategic Plan and associated Operational Plan to demonstrate how weÓre doing and where we must focus our attention will be presented to Council on a quarterly basis. CONCLUSION: CouncilÓs Strategic Plan identifies key priorities for Council, along with expected results, strategies, plans and initiatives that are intended to meet our communityÓs needs. The CountyÓs Operational Plan is one part of the CountyÓs planning framework, which 3 integrates CouncilÓs vision, service-focused strategies, service plans, initiatives, emerging priorities and budgets. I am proud of the work being done across the County to advance CouncilÓs long-term strategic goals and to deliver the services, facilities and infrastructure that are the foundation of our community. To achieve all that we do requires a dedicated, rigorous and collaborative approach and an inspired, inclusive workforce. Staff will continue to support CouncilÓs priorities for our community. Attachment: Appendix I Î Strategic Plan and Corporate Action Plan All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE:January 3, 2023 SUBJECT: Alternative Work Arrangement / Banked Time Policy 2.10 RECOMMENDATIONS: THAT the report titled ÐAlternative Work Arrangement / Banked Time Policy 2.10Ñ from the Chief Administrative Officer, dated January 3, 2023 be received and filed for information; and THAT the Hours of Work / Alternative Work Arrangement Policy 2.10 be replaced with Alternative Work Arrangement / Banked Time Policy 2.10; and further THAT the Alternative Work Arrangement / Banked Time Policy 2.10 be approved for implementation effective January 10, 2023. INTRODUCTION: At its meeting on December 7, 2022,Council approved two (2) new Human Resources Policies: 1.) Overtime and Lieu Policy No. 2.12 The purpose of the ÐOn-Call / Standby and Call-inÑ Policy is to recognize that due to contingency service demands beyond regularly scheduled hours, some employees may be required to work on an On-call / Standby basis. 2.) On-Call / Standby and Call-In Policy No. 2.19 The purpose of the ÐOvertime and Lieu TimeÑ Policy is to define overtime compensation for non-union employees who have been approved to work in excess of their regular work week to support extenuating circumstances. Council also directed that staff review and revise HR Policy 2.10 Hours of Work / Alternative Work Arrangement Policy (AWA) to round out the necessary changes arising from the approval of the above-noted policies and to clarify the procedures and entitlements of the AWA Policy. The purpose of this report is to seek CouncilÓs approval for a new Alternative Work Arrangement / Banked Time Policy to replace Policy 2.10 for implementation January 10, 2023. Approval of this policy will ensure consistent application across all 2 departments. BACKGROUND Having clear corporate policies in place helps to ensure clarity and consistency in the interpretation and implementation of allowable expenditures and the use of corporate resources. The first step in resolving the issues of overtime, paid time off in lieu and the ability to engage in alternative work arrangements is to implement policies that specifically cover the areas of overtime authorization and compensation, as well as enacting procedures for on-call / standby and call-ins, which often result in overtime pay or paid time-off in-lieu of pay. Excessive hours worked can lead to stress, illness or resentment, which can have a negative effect on benefit costs to the Corporation. As a result, while striving to deliver high-quality programs and services, it is recognized that effortsmustbe made to deliver programs and services within regular business hours and minimize the need for additional hours. Employees are expected to carry out their normal duties and responsibilities without incurring overtime costs or banked time. Budget forecasting and program delivery are meant to be achievable and predictable within human resource and monetary constraints. Notwithstanding this, occasionally staff require additional flexibility to attend personal appointments or help balance work-life obligations. These types of events can be addressed by alternative work arrangements. DISCUSSION: Human Resources Policy No. 2.10 Hours of Work / Alternative Work Arrangement was used as a framework for the proposed Alternative Work Arrangement / Banked Time Policy 2.10. This policy allows staff to ÐflexÑ their time when additional hours are worked beyond 35 hrs/week. Its intention is to permit employees to shift their working hours within a payroll cycle (when possible, or in a slightly longer time-frame if not possible) to account for unique workload needs or personal circumstances. The new Policy 2.10 ensures consideration is given to the following: Recognition that the primary function of the flex-time arrangements is to facilitate minor variations to working time and not the creation of additional leave days. Employees may request approval to adjust their regular working hours to help balance work with personal responsibilities and / or request approval to work additional hours and bank up to a maximum of 35 hours of accumulated time once per year to be used at a pre-approved time. The need for management to consider flexible work requests from employees, provided they are consistent with the policy objectives and principles, and will not impact on service or program delivery. The requirement for Directors to pre-approve requests and regularly monitor working patterns to ensure extra time supports service demands, eliminating the Ðhonour systemÑ which has proven to be problematic. 3 Where individuals are regularly working sufficient hours in excess of this to build up the maximum allowable flexitime, it should be as a result of service requirements rather than personal choice. Banked time cannot be used when staff are required to be present at a County Council meeting. Any unused time is forfeited at the end of the year. Council has a long-established commitment to providing high quality public services supported by an engaged and effective workforce. Flexible working arrangements allow our staff to enhance operational efficiency and effectiveness, support work-life balance, and adapt to evolving service and workforce needs, while continuing to provide a high- level of service to our community. Clear policies regarding the inter-related issues of: approval to work overtime; overtime compensation; on-call / stand-by procedures; and, alternative work arrangements enhance the ability of County managers to recruit and retain employees as well as administer the CountyÓs operations. Finally, there is a need to recognize that there are some positions at the County that are required to be Ðon-callÑ to support our 24-7 operations. As a result, the On-Call / Standby and Call-in Policy has been developed. RELATED COUNTY POLICIES: The draft policies intersect with the following: HR Policy 2.170 Î Disconnecting from work HR Policy 2.10 ÎHours of Work / Alternative Work Arrangement HR Policy 2.106 Î Remote Work Program HR Policy 6.10 Holiday Î Statutory / Non-Statutory (Full Time Staff) HR Policy 6.20 Î Holiday Î Part-time and Contract Staff HR Policy 6.30 Î Holidays on Non-Scheduled Working Days HR Policy 6.40 Î Working on a Statutory Holiday HR Policy 7.10 ÎVacation Year / Scheduling and Pay HR Policy 7.20 ÎVacation Entitlement, Directors HR Policy 7.30 ÎVacation Entitlement, Other Full-Time and Part-Time Staff HR Policy 7.40 ÎTemporary & Contract Staff Vacation Credits Expenses HR Policy 7.50 ÎPaid Holiday During Vacation HR Policy 7.60 Î Vacation Entitlement, Contract Employees FINANCIAL IMPLICATIONS: n/a 4 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: None. COMMUNICATION REQUIREMENTS: Notice of changes to Corporate policies must be provided to staff. Communication materials will be prepared for staff and issued following the Council meeting. Notice will include a detailed summary of new policies, applicability and changes to the Hours of Work / Alternative Work Arrangement Policy2.10. CONCLUSION: Thispolicysupports eligible full-time non-union staff with alternative work arrangements and ensuresElginÓs Leadership Team is supported in managing staffÓs desirefor flexibility. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer County of Elgin Human Resources Policy Manual _________________________________________________________________ Subject: Alternative Work Arrangement / Banked Time Policy Number: 2.10 Date Approved: January 10, 2023 Date Last Revision:n/a Code: NU / FT Section: 2 ______________________________________________________________________________ 1.0 Purpose In recognition of the growing need of many employees to balance work, family and personal responsibilities, the County of Elgin endorses and supports the concept of pre-approved Alternative Work Arrangements (AWA) for employees working onsite if service demands are not compromised. While every effort will be taken to accommodate the Alternative Work Arrangement / Banked Time Policy for employees, the needs of the Corporation must be met first. 2.0 Scope This policy applies to all full-time non-union employees of the Corporation of the County of Elgin whether employed in a permanent, temporary, or contract capacity. The Alternative Work Arrangement / Banked Time is a privilege for non-union employees and is subject to the Directors discretion for the staffing needs of their department and is subject to the approval of the Chief Administrative Officer (CAO). While personal appointments should be scheduled for the employees regular time off, this policy is intended to provide eligible employees who require additional flexibility to support work-life balance with the opportunity to accumulate up to 35-hours of banked time once per calendar year. 3.0 Application The proper use of flexible hours must result in mutual benefits to the County, employees, and clients. Success of the arrangement will be measured by the extent to which it results in better service to clients / members of the public, and a healthier work culture. County of Elgin Human Resources Policy Manual _________________________________________________________________ Hours Bankedwill be granted as leave with pay to compensate employees for working additional time upto a maximum allotment of 35-hours once per calendar year. Having regard to the fact that AWA schedules are at the request of an employee, any Additional Hours or Hours Banked arising out of the application of this Policy / an approved AWA schedule does not constitute Overtime or Excessive Overtime for the purpose of the Overtime / In Lieu Policy 2.12. Any Additional Hours or Hours Banked arising out of the application of this Policy / an approved AWA schedule is subject to the terms and conditions of this Alternative Work Arrangement / Banked Time Policy 2.10, only, and is not subject to the Overtime / In Lieu Policy 2.12. 4.0 Definitions For the purpose of this policy, the following definitions apply. additional hours means periods of work in excess of a Regularly Scheduled Shift that arise out of an approved AWA schedule. AWA schedule means an approved adjusted schedule requested by the employee and approved by the Director and CAO, as may be applicable. compensation is monetary pay, Lieu Time or a combination of both for approved work. fiscal year, or financial year, refers to the completion of a one-year or twelve (12) month accounting period and is used for budget purposes. The Fiscal Year for the Corporation of stst the County of Elgin is January 1through to December 31. stst full-year cycle is an interval of time between January1 and December 31. hours banked means Additional Hours that have not yet been compensated. lieu time means, within this policy, the utilization of Hours Banked arising out of an AWA schedule as paid time off from work. paid time is all hours for which an employee receives compensation. This includes vacation, sick time and Lieu Time. regular work week is the normal days of the week an employee is scheduled to work and may in include Saturday, Sunday and evenings at some work sites. The days that make up County of Elgin Human Resources Policy Manual _________________________________________________________________ the Regular Work Week will be established departmentally based the nature of work and business requirements. regularly scheduled shift is an established work period during a day. straight time (regular hourly rate of pay) is a compensation rate for Overtime hours worked in excess of the Regular Work Week. unpaid time is all hours for which an employee does not receive Compensation.This includes unpaid leaves of absences or unpaidsick time when a full-timeemployee has exhausted their sick time bank. Conditions 1.0 ADirector mayestablish a different core-hour working schedule for individuals as long as operational needs are met, upon approvalof the CAO. Not all AWA schedules will result in Additional Hours and/orHours Banked.For example, an approved AWA schedule could simply shift the core working hours of an employee from 8:30a.m. to 4:30p.m. to 8:00a.m. to 4:00p.m. with the result being that the employee continues to work 7.0 hours per day. Any adjustment to core-hour working schedule that results in a work day in excess of 7.0 working hours shall mean that all time worked above 7.0 hours is Additional Hours. Asan example of adjusting core-hour workingschedule(s), this mayinclude:special project work; ·-1hour before or after regularly scheduled shifts; or a reduced lunch break (note:30-minute minimum must be taken). Approved AWA schedules must not resultinanemployeeshoursexceeding44hoursinanygivenworkweek. 2.0 The Corporation of the County of Elgin acknowledges that it may be necessary for employeestoadjusttheiron-sitehoursofworkfromtimetotime.AnyAdditional Hoursunderthispolicyapplyonlytopre-arranged,pre-approvedAdditionalHours arising out of an AWA schedule and such Additional Hours do not constitute Overtime within the meaning of theOvertime / In Lieu Policy 2.12. 3.0 Additional Hours cannot be claimed for any period of less than 30-minutes in a workday.Therefore,allapprovedAWAschedulesshouldbedesignedin30-minute increments. County of Elgin Human Resources Policy Manual _________________________________________________________________ 4.0 AnemployeesDirectormustauthorizeallAdditionalHourspursuanttoanAWA schedule before the Additional Hours are worked, forthe employee tobe eligible to accumulate this time as Hours Banked. The Additional Hours mustbe documented for payroll and accountability purposes. 5.0 AWA schedules thatmay result in AdditionalHours and/or Hours Banked may only be approvedforthoseworkingon-site.RemoteworkdoesnotqualifyforAdditional Hours and/or Hours Banked, but an AWA schedule may be approved for remote work that shifts the employees work day but does not result in any Additional Hours. 6.0 Maintaining service delivery standards and ensuring operational feasibility will not be compromised by AWA schedule approval, even where no Additional Hours are created by the AWA schedule. For example, reception areas require coverage to ensure continuity of service during regular business hours. All requests will be considered on a case-by-case basis. 7.0 Hours Banked will be granted as paid leave on a straight time basis to a yearly maximum of35-hours.HoursBankedmaybetakeninLieuTimewheneveritis mutually agreeable to the employee and his/her Director. Directors shall be reasonable in approving such Lieu Time to ensure employees have the opportunity to take such Lieu Time within the calendar year the Hours Banked are accrued. Employees are permitted to use Hours Banked as Lieu Time before they use vacation time. 8.0 No more than35-hours can beaccumulated, in total, per calendar year. Example: If an employee accrues 21.0 Hours Banked and takes Lieu Time of 21.0 hours, thereby drawing the accrued bank back down to 0.0 remaining Hours Banked, the employee may only accrue an additional 14.0 Hours Banked within the same calendar year. 9.0 To support department scheduling and maintain full coverage, each employees AWA schedule should be constant, including pre-determined additional hours worked. The size of the department, vacation time, and the employees role within the department will be considered when creating the AWA schedule. 10.0 Hours Banked will not be paid out unless the employment of an employee ends before the paid time off is taken under 11(5) of the Employment Standards Act (ESA). Pursuant to the ESA, the employer shall pay the employee for Additional Hours / County of Elgin Human Resources Policy Manual _________________________________________________________________ HoursBanked,uptoamaximumof35-hoursatstraighttime.AnyotherHours Banked will not be paid out. 11.0 Hours Banked cannot be carried forward from one calendar year to the next calendar year. 12.0 Employees must accurately track all Additional Time per full-year cycle and complete the electronic timesheet daily and adhere to the established AWA schedule. The electronic timesheet must reflect actual hours worked and indicate the approval of Director and / or CAO. 13.0 Participants shall not accumulate breaks towards hours worked. The lunch period shall not be reduced to less than thirty minutes, as required by ESA. 14.0 If an employee is required to be present or deliver a report or presentation to Elgin County Council, the use of Lieu Time will not be approved if such Lieu Time would prevent or negatively impact the ability of the employee to make such presentation or report to Council. 15.0 Employees are responsible for obtaining appropriate approval prior to working an alternative work arrangement or accruing Additional Hours. Employees are also responsiblefordocumentingAdditionalHoursonelectronictimesheetsandforusing st annually. up Hours Banked prior to December 31 16.0 All employees must accurately track all AdditionalTime, Hours Banked and Lieu Time collectedorutilizedperFull-yearCycleinordertobeeligiblefortheAWAPolicy. 17.0 Vacationaccrual for employees who havepre-approval for an alternate work arrangement will be calculated based on the normal hours of 7 per day and 35 hours per week, in accordance with the applicable vacation schedule. 18.0 Sick leave accrual for employees who have pre-approval for an alternate work arrangement will be calculated based on the normal hours of 7 per day and 35 hours per week. 19.0 Bereavement leave accrual for employees who have pre-approval for an alternate workarrangementwillbecalculatedbasedonthenormalhoursof7perdayand35 hours per week. County of Elgin Human Resources Policy Manual _________________________________________________________________ 20.0 JuryDuty/CourtAttendanceleaveaccrualforemployeeswhohavepre-approvalfor an alternate work arrangementwill be calculated based on the normal hours of 7 perdayand35hoursperweek. 21.0 Training / Conferences employees attending outside training courses and conferences will be paid based on the normal work hours of 7 per day. Monitoring Human Resources will be responsible for maintaining ongoing monitoring of the program, as well as providing general information and assistance to participating departments. Suspension of AWA Any and / or all AWAs may be discontinued, altered or temporarily suspended by the Director and / or Chief Administrative Officer for the following reasons: a) Operational / productivity / performance concerns b) Vacation / statutory holiday periods c) Staff training / conferences d) Illnesses / bereavement leave or other absences e) Emergency circumstances f) Transfer / promotion to or from a new work unit / team Consequences of Non-Compliance The Director is responsible for ensuring all Lieu Time is authorized ahead of time worked and managing the workload of the department to ensure overtime is not a regular occurrence. Employees are responsible for the accurate recording of hours worked in accordance with this policy. Where it is determined that an employee is in contravention of any of the foregoing, disciplinary action will be taken which may include suspension or dismissal. Intersecting Corporate Policies 15.0 Intersecting policy language existsbetweenStatutory Holidays 6.10, 6.20, 6.30 and 6.40, the Vacation Policies 7.10-7.60, the On-call / Standby and Call-In Policy 2.19, and the Overtime and Lieu Time Policy 2.12. An employeemay be entitled to other provisionsundertheguidelinesofthesepolicies.Pleasereviewthesepoliciesin conjunction with this one. County of Elgin Human Resources Policy Manual _________________________________________________________________ AODAEmploymentStandardsRegulation Commitmentstatement: In accordance with the Ontario Human Rights Code and Accessibility of Ontarians with Disabilities Act (AODA), the Corporation of the County of Elgin is an equal opportunity employer committed to providing: A diverse workplace Fair and accessible employment practices Individualized accommodations to support employees with disabilities An inclusive and accessible environment for all persons The County of Elgin values the unique abilities each employee brings to the workplace and is committed to providing an environment that attracts and retains talented individuals. We strive to deliver a seamless, consistent, and rewarding employment experience. Privacy and Confidentiality The County of Elgin will maintain the personal information collected in confidence to the degree possible and subject to any disclosure requirements by law and the principles of proceduralfairness. The information collected for the purpose of this policy is done under the authority of the Municipal Freedom of Information Protection of Privacy Act (MFIPPA) and the Personal InformationProtectionandElectronicDocumentsAct(PIPEDA)andwillbeusedexclusively by the Corporation of the County of Elgin. 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: January 3, 2023 SUBJECT: Committee By-Law 23-01 RECOMMENDATIONS: THAT the report titled ÐCommittee By-Law 23-01from the Chief Administrative Officer, dated January 3, 2023 be received and filed; and THAT By-Law 23-01 being ÐA By-Law to Define the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of Elgin and to Repeal By- Law 19-40 and By-Law 20-20Ñ be approved for enactment as presented. INTRODUCTION: By-Law 19-40, as amended by By-Law 20-20, was established in 2019 to define the mandate and meeting procedures for Committees Established by the Corporation of the County of Elgin. This report proposes a number of changes to By-Law 19-40 including: General housekeeping changes; Changes to better reflect current practice and ensure term of appointment coincides with the Term of Council; The addition of a provision to address absenteeism (Section 29); Revised Terms of Reference (note: Standing Committee Î Provincial Offences Administration Building Committee and Standing Committee Î Policy Review Committee removed Î as directed by Council in 2019); Revised Application Forms; Terms of Referencemissing from original By-Law (i.e. Terrace Lodge Fundraising Committee and Museum Advisory Committee); Changes to Council Committee Composition including: o An additional Member of Council on Museum Advisory Committee; and o Addition of the Deputy Warden to the Human Resources Committee. Schedule F Î Council Appointments to Committees / Boards / Agencies revised to incorporate CouncilÓs feedback gathered at its meeting on December 7, 2022. Attachment: Appendix I Î Corporation of the County of Elgin Committee By-Law 19-40. 2 FINANCIAL IMPLICATIONS: N/A ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth.infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: N/A COMMUNICATION REQUIREMENTS: The Amended By-Law will be posted on the CountyÓs Website and copies will be provided to Committee Members. CONCLUSION: The Committee By-Law was originally established in 2019. Changes presented within the attached By-Law will ensure the By-Law accurately reflects CouncilÓs direction and current committee practices. All of which is Respectfully Submitted, Julie Gonyou Chief Administrative Officer 2023 Corporation of the County of Elgin Committee By-Law 19-40 23-01 ÐA By-Law to Define the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of ElginÑ JULIE GONYOU, CHIEF ADMINISTRATIVE OFFICER | CLERK Table of Contents 1. DEFINITIONS 4 2. PURPOSE 6 3. PRINCIPLES OF THE COMMITTEE BY-LAW 6 4. APPLICATION 7 5. INTERPRETING THE COMMITTEE BY-LAW 7 6. SUSPENSION OF RULES 7 7. CONFLICT OF INTEREST 7 8. MAJORITY VOTE 8 9. CREATING, AMENDING OR DISSOLVING A COMMITTEE 8 10. ACCOUNTABILITY 10 11. DUTIES OF COMMITTEES 10 12. COUNCIL COMMITTEE TERMS OF REFERENCE 10 13. ANNUAL REPORT 11 14. COUNCIL COMMITTEE COMPOSITION 11 15. STANDING COMMITTEE COMPOSITION Α {/I95 \[9 ͻ!ͼ 12 16. ADVISORY COMMITTEE 12 17. LEGISLATED COMMITTEES 12 18. AGENCIES AND BOARDS WITH COUNCIL APPOINTEES 12 19. SPECIAL PURPOSE (AD HOC) COMMITTEES 12 20. CITIZEN APPOINTMENTS 13 21. CITIZEN APPOINTMENTS Α CRITERIA TO SERVE ON COMMITTEE 13 22. RETENTION OF APPLICATIONS TO SERVE ON COMMITTEES 13 23. DURATION OF CITIZEN APPOINTMENTS 13 24. CHAIR AND VICE CHAIR 14 25. ROLE OF THE COUNCIL COMMITTEE CHAIR 14 26. ROLE OF THE WARDEN 14 27. ROLE OF COUNCILLORS NOT APPOINTED TO COMMITTEE 14 28. TERM OF APPOINTMENT 14 29. ATTENDANCE AND ABSENTEEISM 15 30. LOCATION AND SCHEDULE OF MEETINGS OF COMMITTEES 15 31. PUBLIC PARTICIPATION AT COMMITTEE MEETINGS 15 32. COUNTY COA/CLERK SUPPORT 16 33. COMPENSATION 17 34. QUORUM 17 35. MEETINGS 17 36. MEETING SCHEDULE 17 37. MOTIONS/CLAUSES LOST AT COMMITTEE MEETINGS 17 38. NOTICE OF MEETINGS OF COMMITTEES 17 39. PREPARATION OF COUNCIL COMMITTEES AGENDAS 18 40. COUNCIL COMMITTEE AGENDA 18 41. OPEN/CLOSED MEETINGS 18 42. IMPROPER CONDUCT 18 Page 1 of 45 43. COUNCIL COMMITTEES MINUTES 19 44. EFFECT 19 SCHEDULE A - STANDING COMMITTEES A-1 - TERRACE LODGE REDEVELOPMENT COMMITTEE 21 A-2 - TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE A-2 - PROVINCIAL OFFENCES ADMINISTRATION BUILDING 23 COMMITTEE A-3 - POLICY REVIEW COMMITTEE TERMS OF REFERENCE 25 A-4 - HUMAN RESOURCES COMMITTEE 27 A-5 - COUNCIL BUDGET COMMITTEE 29 SCHEDULE B - STEERING COMMITTEES B-1 - COMMUNITY SAFETY AND WELL-BEING COORDINATING 30 COMMITTEE B-2 - MUSEUMCOMMUNITY SAFETY AND WELL-BEING ADVISORY 33 COMMITTEE SCHEDULE C - LEGISLATED COMMITTEES C-1 - RURAL INITIATIVES/PLANNING ADVISORY COMMITTEE 36 SCHEDULE D - AGENCIES AND BOARDS WITH COUNCIL 38 APPOINTEES SCHEDULE E Α ADVERTISEMENT AND APPLICATION FORM FOR CITIZEN APPOINTMENTS TO BOARDS AND COMMITTEES 40 SCHEDULE F Α COUNCIL APPOINTMENTS TO COMMITTEES/BOARDS/AGENCIES 43 APPENDIX I Α COUNCIL APPROVED TERMS OF REFERENCE and ESTABLISHING BY-LAWS 45 Page 2 of 45 COUNTY OF ELGIN By-Law 19-40 23-01 Formatted: Not Strikethrough ÐTO DEFINE THE MANDATE AND MEETING PROCEDURES FOR COMMITTEES ESTABLISHED BY THE CORPORATION OF THE COUNTY OF ELGIN AND TO REPEAL BY-LAW 19-40 AND BY- LAW 20-20Ñ WHEREAS pursuant to Section 238 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, every Formatted: Font: Italic municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of Mmeetings; and AND WHEREAS the Council of the Corporation of the County of Elgin did pass By-Law 18-3819-41,1 as amended, being a procedure by-law governing the calling, place and proceedings of meetings of Council; AND WHEREAS the Council of the Corporation of the County of Elgin deemed it expedient to pass a separate by-law, being By-Law 19-40, as amended by By-Law 20-20, in order to make and establish rules and regulations for the mandate and meeting procedures under which local boards and Council and Ccoommittees of Ccouncil are to operate; and AND WHEREAS the Council of the Corporation of the County of Elgin did pass By-Law 19-0218-36 Ð ÐBeing a By-Law to Appoint a Land Division Committee and to Repeal By-Law No. 15-03ÑÑ; and AND WHEREAS Council deems it expedient to adopt a replacement By-Law to make and establish rules and regulations for the mandate and meeting procedures for local boards and Committees established by Council; and AND WHEREAS Council has established Committees that are comprised of members of the public, staff and Members of Council; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT this By-Law shall apply to CouncilÓs Committees and local boards where applicable. 2. THAT this By-Law comes into force and takes effect upon passing. 3. THAT any sections of By-Law 18-3819-41 inconsistent with this By-Law be removed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1026th DAY OF JANUARYNOVEMBER 202319. _________________________________ ___________________________ Page 3 of 45 Julie Gonyou Ed Ketchabaw Chief Administrative Officer Warden 1. Definitions (a) In this By-Law: ÐActÑ means the Municipal Act, 2001 S.O. 2001, Chapter 25, as amended from time to time. ÐAd Hoc CommitteeÑ means a committee, sub-committee or similar entity of which at least 50 per cent of the Members are also Members of Council, appointed by Council to review and report on a specific issue. Once the final report is delivered and a resolution of Council is adopted concerning the specific issue, the Ad Hoc Committee is automatically dissolved. ÐAdvisory CommitteeÑ means a committee, sub-committee or similar entity which provides recommendations, advice and information to Council on those specialized matters which relate to the purpose of the Advisory Committee, to facilitate public input to County Council on programs and ideas to assist in enhancing the quality of life of the Community, in keeping with CouncilÓs Strategic Plan principles. ÐAlternate MemberÑ means an authorized individual who, during the absence of the Member for whom that individual is an alternate, shall act in the place and stead of such member and perform such other duties as assigned. ÐCAO/ClerkÑ means the Chief Administrative Officer/Clerk of the County or his or her designate. ÐClerkÑ means the person duly appointed, by By-Law pursuant to Section 228 of the Act, as the a Clerk, or Deputy Clerk of the County. ÐChairÑ means the position of the person appointed to preside, or presiding at, a meeting, whether that person is the regular Chair or not. ÐClosed SessionÑ means a meeting of Council or Committee that is not open to the public, pursuant to Section 239 of the Act or any successor provision thereto. ÐCommitteeÑ means any advisory or other committee created by Council, of which at least one Member is also a Member of Council, which is established under any Act with respect to the affairs or purposes of one or more municipalities. ÐCouncilÑ means the elected Mayors and/or Deputy Mayors or alternate of the CountyÓs constituent municipalities when they sit in a deliberative assembly. ÐCountyÑ means the Corporation of the County of Elgin. ÐDelegationÑ means to address Council or Committee at the request of the person wishing to speak. ÐEx OfficioÑ means a member who has the right, but not the obligation, to participate in the proceedings of the meeting, and is not counted in determining the number required for a quorum or whether a quorum Page 4 of 45 is present at a meeting. Ex-Officio can not attend a Committee meeting if by attending a minimum quorum of Council is created. ÐInaugural MeetingÑ means the first meeting of Council after a regular election as set out in the Act. ÐLegislated CommitteeÑ means a statutory committee established under legislation. ÐMeetingÑ means an event wherein business is transacted for any regular or special purpose by Council or local board, or Committee or sub-Committee, of either of them, as the case may be, where, (a) a quorum of Members is present, and (b) Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council, local Board or Committee. ÐMemberÑ means a person duly elected to hold office with the County of ElginÓs constituent municipalities, pursuant to the Municipal Elections Act, S.O. 1996 Chapter 32, as amended; or a person appointed by Council to a Committee. ÐMinutesÑ means a written Record of meetings of Council, and the Minutes are to include the events of the meeting, a list of attendees, a statement of the issues considered by the Members, and related responses and decisions on issues. ÐOpen MeetingÑ means a Meeting at which quorum of Members is present and they discuss or otherwise deal with a matter in a way that materially advances the business or decision-making of the relevant Council, local board, or Committee. ÐPecuniary InterestÑ means an interest that has a direct or indirect financial impact for a Member, be it positive or negative, as defined under the Municipal Conflict of Interest Act, RSO 1990, c. M. 50, ss. 2, ss. 3. Ð Quasi-Judicial BoardÑ means a local board or Committee that applies law or policy to make administrative decisions within the power that has been delegated by Council, usually following a hearing; for example, the Land Division Committeemeans a local board or Committee that has been delegated CouncilÓs decision-making powers; for example, the Land Division Committee. ÐQuorumÑ means, in the case of Council, a majority of Members representing at least one-half of the lower-tier municipalities, pursuant to Section 237 of the Act. In the case of a Committee of Council, quorum is a majority of the whole number of Members of the Committee, including the Chair, or as otherwise indicated in the Committee Terms of Reference. ÐSecretaryÑ means the person responsible for recording the Minutes of Council or Committee meetings, the preparation of the agenda and the preparation of any resulting correspondence, as designated by the CAO/Clerk. ÐStanding CommitteeÑ means a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. ÐSteering CommitteeÑ means any advisory body, roundtable or other body Council established to advise on specific areas of interest, with Members of the public and staff making up more than 50 per cent of the membership and Council Members or other elected officials making up the rest. Page 5 of 45 ÐWardenÑ means the Warden of the Corporation of the County of Elgin, in accordance with the Act, and the term is interchangeable with ÐChairÑ, ÐChief Executive Officer (CEO)Ñ, and ÐHead of CouncilÑ for the purposes of conducting Committee meetings. 2. Purpose (a) This By-Law (referred to as Council Committee By-Law) establishes the meeting procedures and mandate for Council Committee meetings. 3. Principles of the Council Committee By-Law (a) The principles of openness, transparency and accountability to the public guide the CountyÓs decision-making process. In the context of Committee Meeting proceedings, this is accomplished by: (i) Ensuring the decision-making process is understood by the public and other stakeholders; (ii) Providing access to information and opportunities for input by the public and other stakeholders; (iii) Exercising and respecting individual and collective roles and responsibilities provided for in this By-Law and other statutory requirements; (iv) The protection of basic rights by recognizing the right of the majority to decide, the minority to be heard and individuals have the opportunity to participate. (b) The principles of parliamentary law governing Council and Committee Meetings include: (i) The majority of Members have the right to decide; (ii) The minority of Members have the right to be heard; (iii) All Members have the right to information to help make decisions, unless otherwise prevented by law; (iv) All Members have a right to an efficient Meeting; (v) All Members have the right to be treated with respect and courtesy; and (vi) All Members have equal rights, privileges and obligations. 4. Application (a) The rules and regulations contained in this By-Law set out the rules of order for the dispatch of business in Committee Meetings and shall be observed in all proceedings of Committees appointed by Council. Page 6 of 45 (b) Except as otherwise provided for in this By-Law, all Committees must conform to the rules governing the procedures of a meeting of Council as outlined in CouncilÓs procedural By-Law 18- 32819-41, as may be amended or replaced. (c) Where an applicable procedure is prescribed by the CouncilÓs Procedural By-Law refers to a Councillor, that reference is deemed to refer to any Council Member of a Council Committee. 5. Interpreting the Council Committee By-Law (a) In the event of conflict between this By-Law and a valid and binding statute, the provisions of the statute prevail. (b) A specific statement or rule in this By-Law has greater authority than a general one. (c) If there is a conflict between two or more rules in this By-Law, or if there is no specific rule on a matter, the Chair will rule. In making a ruling, the Chair may consult the CAO/Clerk, rely on previous rulings or practices, or refer to RobertÓs Rules of Order (Newly Revised). 6. Suspension of Rules (a) The rules and regulations contained herein that are discretionary and not mandatory under statute may be temporarily suspended by a majority vote of Council or Committee Members present, with the exception of the following circumstances: (i) Where required by law; (ii) Contractual agreements binding the County; (iii) Amending this Procedural By-Law; and (iv) Quorum requirements. 7. Conflict of Interest (a) As required by the Municipal Conflict of Interest Act, RSO 1990, c. M.50, ss.2, ss.3, at the commencement of a Meeting, or prior to considering a Motion under New Business or at the first Meeting attended thereafter, a Member who was absent from any previous Meeting at which such matter was considered, such Member shall disclose any direct or indirect pecuniary interest and state the general nature of such interest and it shall be recorded by the CAO/Clerk or recording secretary in the Minutes. (b) A Member shall file with the CAO/Clerk or recording secretary a written statement of any interest declared by the Member in accordance with the Municipal Conflict of Interest Act, RSO 1990 and its general nature, and the CAO/Clerk or recording secretary will make the disclosure publicly available and will maintain a registry of written statements of disclosure. (c) In the case of items to be discussed in a Closed Session Meeting, the Member declaring a pecuniary or other conflict of interest shall leave the Meeting and shall take no action to participate in, or influence, the vote of the other Members when said item is to be resolved by Council. Page 7 of 45 8. Majority Vote (a) Unless this By-Law states otherwise, a matter passes when a Majority of Members present vote in the affirmative. 9. Creating, Amending or Dissolving a Committee (a) Council may, at any time on Motion of a Member duly considered and agreed to by a majority vote, strike a Committee, Ad Hoc Committee and/or Steering Committee, as the case may be, which shall consider and report on any matter or perform any special service within the spheres of jurisdiction of Elgin County, pursuant to the Act. (b) Council may appoint an Ad Hoc Committee and/or Steering Committee if an issue must be addressed and it does not fall within the scope of management staff. (c) Council may create a new Committee in response to any of the following: (i) Requirements of applicable legislation or regulation (Federal, Provincial or Municipal By- Law); (ii) Changing priorities; (iii) To address significant public issues or trends; (iv) Where public input is deemed desirable; (v) Recommendation and report by staff; and (vi) Any other reason deemed appropriate by Council. (d) In creating a new Committee, Council shall have regard for the following: (i) Establishing a clearly defined mandate and terms of reference; (ii) Membership and quorum requirements/qualifications; (iii) Composition of the Committee; (iv) Alignment with the Corporate Strategic Plan and other departmental goals and objectives; (v) The reporting relationship and frequency of progress reports; (vi) Public and financial considerations; (vii) Staff resources to be made available and the impacts on County departments; (viii) The need for any sub-Committees/working groups; and (ix) Defined timeline for completion of the assigned tasks. (e) Amendments to the mandate/terms of reference of a Committee may be initiated by Council, by resolution of the Committee or by a report and recommendation from staff. (f) The following factors may be considered by Council when amending a CommitteeÓs mandate/terms of reference: (i) Results of the CommitteeÓs annual report which measures progress against fulfilling the mandate; (ii) Impact of the change on the mandate/terms of reference; (iii) Continued relevance of the CommitteeÓs purpose/function; (iv) The degree of public interest; Page 8 of 45 (v) Changes to the applicable legislation or regulations; (vi) Changing Council priorities or new issues at Council; (vii) Cost analysis and required resources; or (viii) Committee term. (g) The dissolving of a Committee may be triggered by any one of the following: (i) Expiration of the Committee term; (ii) Completion of the CommitteeÓs task or mandate; (iii) Effectiveness of the CommitteeÓs operations (e.g. frequency of meetings, amount of Committee business, number of cancelled meetings); (iv) Resolution of the issues that led to the creation of the Committee; (v) The legislative requirement for the Committee no longer exists; (vi) Merger with another Committee; (vii) Results of the CommitteeÓs annual report which measures progress against fulfilling the mandate; (viii)Changing Council priorities; (ix) Recommendations by the Committee by resolution; or (x) Report and recommendation by staff. (h) All Committees created by Council will be formally dissolved by a Council resolution that is implemented through amendments to this By-Law as necessary. 10. Accountability (a) Pursuant to the Municipal Act, 2001, except in the case of a Quasi-Judicial Board, or as otherwise provided for in a striking resolution or By-Law, Committees shall provide recommendations and advice to Council. (b) All Council Committees are accountable to County Council. (c) All Council Committees will report to County Council at least annually. (d) A Council Committee may provide reports or seek direction from Council at any time other than the annual report. (e) All decisions of Council Committees shall be in the form of recommendations to Council, except as otherwise explicitly provided by Council resolution and/or By-Law striking the Committee and shall be forwarded by the Secretary to the CAO/Clerk for inclusion in the County Council Meeting Agenda. (f) The powers and duties of established Council Committees shall be pursuant to this By-Law and CouncilÓs Procedural By-Law 18-3819-41, as may be amended or replaced, giving direction but shall not include the decision-making authority of Council, pursuant to the Act. Except in the case of a Quasi-Judicial Board, or as otherwise explicitly provided for in this By-Law. Page 9 of 45 11. Duties of Committees (a) The general duties of Committees of Council shall be: (i) To report to Council from time to time, whenever desired by Council and as often as the interest of the County may require, on all matters concerned with the duties imposed on them respectfully, and to recommend such action by Council in relation thereto as may be deemed necessary; (ii) To cause to be prepared and introduced into Council all By-Laws as may be necessary to give effect to such of their reports or recommendations as are adopted by Council; (iii) To consider and report on any and all matters referred to them by Council and every such report shall be signed by the Chair submitting the same; (iv) To comply strictly with the transaction of all business to the rules prescribed in this By-Law. 12. Council Committee Terms of Reference (a) For every Committee, Ad Hoc Committee and/or Steering Committee established by Council, Council shall adopt terms of reference and these terms of reference shall be reviewed with each term of Council and prior to any new Committee appointments. (b) The terms of reference adopted by Council must include the following: (i) Identification of Members as appointed including term of office for lay appointments if the term does not coincide with the term of Council; (ii) The mandate of such Committee, Ad Hoc Committee and/or Steering Committee; (iii) Specific duties, including delegated powers (if any); and (iv) Requirement for a term report to provide a status update on the activities and accomplishments of the Committee, Ad Hoc Committee and/or Steering Committee. 13. Annual Report (a) The mandate/terms of reference for a new or existing Committee shall include the requirement that the Committee report to Council annually by the end of November each calendar year, either directly or through the appropriate Standing Committee, respecting the following matters: (i) A concise summary of the activities and accomplishments of the Committee during the current year; (ii) A summary of the CommitteeÓs focus areas for the following year; said focus areas to be aligned with CouncilÓs Strategic Plan and objectives; (iii) Any recommendations respecting proposed changes to the CommitteeÓs structure, composition or mandate/terms of reference. (b) The Annual Report shall provide a clear and concise summary of the committeeÓs activities and future focus areas and shall be limited to a maximum of three (3) pages. Page 10 of 45 14. Council Committee Composition (a) Members of Council Committees will be appointed by Council by resolution. (b) Committee Composition is determined by County Council as established by approved Terms of Reference for each of CouncilÓs Committee. (c) The Warden shall recommend and Council shall appoint representatives from within their membership to various Committees/Boards/Agencies at their first Meeting in December of each year. (d) All members of Council shall be appointed to at least one position on any Committee, Local Board or Agency. (e) All Members of Council are equally eligible to serve on any Committee, Local Board or Agency. (f) Any Member of Council or Committee may be placed on a Committee notwithstanding the absence of such Member at the time of being named on such Committee. 15. Standing Committee Composition Î Schedule ÐAÑ (a) The composition and terms of reference for Standing Committees established by the County of Elgin are in accordance with Schedule ÐAÑ, attached hereto and forming a part of this By-Law. (b) It is the responsibility of the Standing Committees to report to Council and all matters connected with their duties referred to them by Council and recommend such action as they deem necessary. 16. Advisory Committee Composition Î Schedule ÐBÑ (a) The composition and terms of reference for Advisory Committees are in accordance with Schedule ÐBÑ, attached hereto and forming a part of this By-Law. 17. Legislated Committees Î Schedule ÐCÑ (a) The composition and terms of reference for Legislated Committees are in accordance with Schedule ÐCÑ, attached hereto and forming a part of this By-Law. 18. Agencies and Boards with Council Appointees Î Schedule ÐDÑ (a) The Committees to which Council makes appointments, but are not Committees of Council, is included in Schedule ÐDÑ. These Committees are bound by the rules established by their governing body. 19. Special Purpose (Ad Hoc) Committees (a) Council may establish Special Purpose (Ad Hoc) Committees for special projects, upon the recommendation of Council, Committee of the Whole, or staff. Page 11 of 45 (b) A Special Purpose (Ad Hoc) Committee must have a clear mandate and well-defined terms of reference that must include: (i) The CommitteeÓs mandate/terms of reference; (ii) The number of members; (iii) The composition of membership, including members of staff, if applicable; (iv) Reporting relationships; (v) Staff and other resources to be made available; and (vi) A start and finish date. 20. Citizen Appointments (a) When determined by Council or statute or legislation, as established by Terms of Reference for a Council Committee approved by Council, members of the public will be eligible to serve on a Council Committee. (b) When Council decides to include members of the public on a Special Purpose (Ad Hoc) Committee, the Clerk will place an advertisement of the form and content set forth in Schedule E in the local newspaper and on the CountyÓs website inviting members of the public to apply to be a member of the Committee. 21. Citizen Appointments Î Criteria to Serve on Committee (a) Citizen appointments to Committees listed in this By-Law must be at least 18 years or older, a resident of landowner/business owner in the County of Elgin, and be one of the following: (i) A Canadian Citizen; or (ii) Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in Elgin County for at least one year; (iii) Appointees must maintain residence in the County of Elgin for the duration of their term on the Committee. 22. Retention of Applications to Serve on Committees (a) Applications from Members of the Public who are not appointed during the regular appointment process will be kept on file in the office of the CAO/Clerk for a period of one (1) year from the date of submission. (b) If a vacancy occurs on a Council Committee within one (1) year, the applicants who applied to serve on that Committee and were not appointed will be contacted and asked if they are still interested in serving. (c) The County CAO/Clerk will also re-advertise vacancy in the newspaper and on the CountyÓs website. Page 12 of 45 23. Duration of Citizen Appointments (a) Members of the public will be eligible to serve for a maximum time established by the approved Terms of Reference. (b) Renewed membership on a Committee is not automatic and any member of the public who wishes to serve for an additional term must submit an additional application form or provide a letter which includes the necessary information in order to be considered for reappointment. 24. Chair and Vice Chair (a) Each Council Committee must, at its first meeting each year, appoint a Chair and Vice Chair from Members of Council appointed to the Committee. (b) For the purposes of clarity, a Member of the Committee who served as Committee Chair or Vice Chair may be reappointed as Committee Chair or Vice Chair. (c) If a Committee is unable to appoint a Chair or Vice-Chair, Council will appoint the Chair or Vice- Chair. 25. Role of the Council Committee Chair (a) In addition to duties prescribed by the Council Procedural By-Law 18-3819-41, as may be amended or replaced, the Chair will perform the following duties for a Council Committee: (i) If requested by Council, provide recommendations regarding the reappointment of Members of a Council Committee; and (ii) Assist the County CAO/Clerk to prepare any reports required by Council including the Annual Report. 26. Role of the Warden (a) The Warden shall be a Member ex-officio of all Committees of Council as required and may vote on all questions before the Committee and the ex-officio Member shall not be counted in the formation of Quorum. If the Warden is included as a Committee Member in the Committee Terms of Reference, the Warden shall be counted in the formation of Quorum. 27. Role of Councillors Not Appointed to Committee (a) Members of Council or Committee may attend the Meetings of any of its Committees, but shall not be allowed to vote, nor should they be allowed to take part in any discussion or debate, except with the permission of the Majority of Members of the Committee. 28. Term of Appointment Page 13 of 45 (a) Terms of Appointment are included in Council Committee Terms of Reference, as approved by Council annually through review of this By-Law. (b) Unless specifically provided for in this By-Law or By-Law 19-41, as may be amended or replaced, such Committee, Ad Hoc Committee and/or Steering Committee shall dissolve as soon as the services for which that Committee was appointed are performed. (c) Unless Council specifically sets out in this By-Law, or unless legislation provides otherwise, the term of office for Member appointments to Committees, Ad Hoc Committees and/or Steering Committees shall coincide with the term of Council. (d) Committee members will continue to serve on a Committee past the expiration of their term until they are replaced. thth (d) All Council memberships on all Committees end on November 30 14 of a municipal election year. (e) A non-statutory Council Committee shall not extend beyond the term of Council unless the newly elected Council confirms by resolution the continuance of the Committee. (f) Terms of Office and Memberships on external Boards/Commissions/Authorities or Quasi-Judicial Committees must be in accordance with this By-Law unless the term of office is established under statute or legislation. 29. Attendance and Absenteeism (a) The Committee Clerk will record the attendance of the Members in the minutes of the meeting. (b) Any member who is absent from three (3) consecutive regular meetings, or fifty percent (50%) of the meetings held within a year, without leave of absence by resolution from the committee will cease to be a member of the committee, and Council shall be advised by the Administrative Services Team of the vacancy. (c) Any member of a Committee who is absent, without cause acceptable to Council the Committee, for more than three (3) consecutive regular meetings, or fifty percent (50%) of the meetings held within a year since their date of appointment will not be eligible for reappointment. (d) A member of a Committee of Council who intends to leave a meeting before the meeting is adjourned must inform the Chair of this intention either at the start of the meeting or prior to leaving. (e) Council may appoint a Member thereof to act on any Committee or at a Meeting thereof in lieu and during the absence of any Member thereof who is absent from the municipality or unable from illness to attend the Meeting(s) of such Committee, and the Member so appointed shall be deemed a Member of the Committee and entitled to act thereon, only during such absence or illness. 30. Location and Schedule of Meetings of Committees Page 14 of 45 (a) The location and Meeting schedule of all Committees is determined by its Members, in accordance with each CommitteeÓs terms of reference and/or prescribed mandate. 31. Public Participation at Committee Meetings (a) All Council Committee Meetings that are open to the public and following the introduction of an agenda item and receiving comments from staff with questions from the Committee Members, Members of the public, if deemed appropriate by the Chair, may be invited to share their comments, views, suggestions and opinions. (b) An individual may make a delegation at any Committee meeting related to an item of business on the agenda. Any person or groups of persons wishing to address the Committee is required to make the necessary arrangements through the CAO/Clerk, at least eight (8) days prior to the date of the Committee Meeting. Written delegation briefs shall be provided so that sufficient time will permit distribution to the Members of the Committee, prior to the said meeting. (c) Once a delegation has addressed the Committee, no further request on the same issue will be entertained until written information is produced to Members and there is agreement that another delegation is warranted. (d) No person or delegation shall be permitted to address the Committee on a subject not on the agenda, unless permission is granted on the consent of the Chair and on two-thirds majority of Members in support of such presentation. (e) A delegation shall be limited to a maximum of fifteen (15) minutes. Council or Committee may, by Motion, and with the support of the majority of its members lengthen the time for hearing of delegations. (f) A delegation consisting of more than five (5) persons shall be limited to two (2) speakers and to a total time limitation of fifteen (15) minutes for the delegation presentation. (g) No more than four (4) delegations shall be scheduled to address the Committee at any Meeting, unless permitted by the Chair. (h) Members of the Committee may ask questions of a delegation but shall not enter into debate with any representatives of such delegation. All questions to delegations shall be addressed through the Chair. No other person may ask any questions of the delegations, unless directed to do so by the Chair. (i) Should an individual wish to be provided with further Notice related to a matter addressed by a delegation before the committee, he or she is required to indicate this wish to the CAO/Clerk or recording secretary as part of his or her delegation request originally delivered. Page 15 of 45 32. County CAO/Clerk Support (a) The County CAO/Clerk or his or her delegate will provide administrative and other support, including meeting facilities and equipment, to allow a Standing Committee or Council Committee to fulfil its mandate in a non-voting capacity. (b) The County CAO/Clerk may appoint County employees to perform liaison functions between the County and a Council Committee. 33. Compensation (a) Any Council Member attending at any Meeting of a Committee as an appointed member, local Board or agency shall not be entitled to additional compensation but shall be entitled to reimbursement of travel expenses. (b) Councillors appointed to a Council Committee shall be paid mileage at the same rate established for the use of personal vehicles for County business and any other eligible Ðout of pocketÑ expense that may occur. (c) Members of the Committee shall serve without remuneration, and no member shall directly or indirectly receive any profit from his/her position. 34. Quorum (a) A majority of all Members of the Committee shall constitute a Quorum unless otherwise specified in the Committee Terms of Reference. 35. Meetings (a) A Meeting of any Committee may be called by the Chair thereof whenever a Meeting is considered necessary by at least a majority of the Members of such Committee and it shall be his or her duty to call such meeting in writing. 36. Meeting Schedule (a) The Meeting schedule of all other Committees is determined by its Members, in accordance with each CommitteeÓs terms of reference and/or prescribed mandate. 37. Motions/Clauses Lost at Committee Meetings (a) Items rejected by any Committee must be reported to Council with a Ðnegative recommendationÑ, allowing Council the opportunity to discuss the item. (b) Motions that result in a tied vote at a Committee must be reported to Council, with no recommendation to allow Council the opportunity to discuss and make a decision. Page 16 of 45 38. Notice of Meetings of Committees (a) The agenda shall be considered as Notice of regular Meetings of Committees, and By-Law 07-29, being a By-Law to establish a policy respecting the manner in which Notice will be provided, as amended, shall be utilized in respect thereof. (b) The CAO/Clerk gives notice of a Meeting of Committee by: (i) Providing the Committee with an agenda, and when required, a Closed Session Agenda, at least four (4) business days prior to a Committee meeting; (ii) Posting a Notice on the CountyÓs website. 39. Preparation of Council Committees Agendas (a) The CAO/Clerk and his or her staff are charged with providing guidance and recommendations to Council Committees related to municipal business. (b) The CAO/Clerk or his or her delegate, together with the Committee Chair, will prepare Committee Agendas. 40. Council Committee Agenda (a) The Agenda of every Committee will be structured as follows: (i) Meeting Called to Order; (ii) Approval of the Agenda; (iii) Confirmation of Minutes; (iv) Disclosure of Pecuniary Interest; (v) Delegations; (vi) Reports/Briefings; (vii) Other Business; (viii)Correspondence; (ix) Date of Next Meeting; and (x) Adjournment 41. Open/Closed Meetings (a) Except as provided in Section 26(a), By-Law 18-3819-41, as may be amended or replaced, all meetings of Council Committees shall be open to the public pursuant to the Municipal Act, S. 239 (1). (b) Persons may be excluded when Council or Committee is in Closed Meeting in accordance with Section 239 of the Act and Amendments thereto. As provided for in the Act, Council or a Committee may resolve to move into a session closed to the public in order to discuss matters related to one or more of the Closed Meeting Provisions detailed in the Act. (c) The provisions of Section 239 of the Act and Sections 26 (a) (b) and (c) of this By-Law apply to any and all Committees, despite Section 238 of the Act. Page 17 of 45 42. Improper Conduct (a) The Chair may expel any person for improper conduct at a Meeting, pursuant to the Act, 2001, S. 241 (2). 43. Council Committees Minutes (a) The Minutes of Council Committee Meetings shall consist of: (i) A record of the place, date and time of Meeting; (ii) The Name of the Chair, a record of all Members present at the meeting and the names of those Members who were absent; (iii) The reading, if requested, correction and adoption of the Minutes of prior Meetings; and (iv) All other proceedings of the Meeting without note or comment. (b) The CAO/Clerk or his or her designate shall ensure that a copy of the Minutes of each Meeting is delivered to each Member of Committee at least forty-eight (48) hours prior to the commencement of the Meeting of Committee. (c) The CAO/Clerk shall keep a permanent copy of all Committee Minutes for public inspection. 44. Effect (a) This By-Law will come into force and take effect on the date of its passing. (b) By-Law 19-40 and By-Law 20-20 are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10th DAY OF JANUARY2023. _________________________________ ___________________________ Julie Gonyou Ed Ketchabaw th Chief Administrative Officer WardenENACTED THIS 10 DAY OF JANUARY, 2023. Page 18 of 45 SCHEDULES A-F Schedule A-1 Î Standing Committee Î Terrace Lodge Redevelopment Committee TERMS OF REFERENCE Committee Name: Terrace Lodge Redevelopment Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to: Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 23-0119-40 (Council By-Law (if applicable) Committees By-Law) Staff Support: CAO/Clerk or designate, Director of Homes and Seniors Services, Director of Financial ServicesGeneral Manager of Engineering, Planning and Enterprise/Deputy CAO will be the senior staff resources for the Committee. Other County staff and consultants will attend meetings as technical support when required. Department Linkage: Administrative Services, Financial Services, Engineering Services, Homes and Seniors Services (project support required by each department) Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: Administrative Support (no additional resources required to support Committee) Meeting Frequency: Meetings will be held on an as-needed basis (approx.12) Meetings will be scheduled on an ad-hoc basis at the call of the Chair or when requested by staff. Chair/Vice Chair A chair will be elected from the membership of the Committee on an annual basis. Skills/Qualifications Candidates will be chosen to reflect an array of skills and experience in fields such as construction, architecture, accounting, finance, construction management and land use planning. Membership/Composition Elgin County Council shall appoint three (3) Members to the Committee. There will be a total of four (4) Members, including the Warden. One (1) Councillor will be appointed Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The purpose of the Terrace Lodge Redevelopment Committee is to advise the County of Elgin staff on the design, construction, scope and schedule for the Terrace Lodge Redevelopment project, working within the budget approved by Elgin County Council. Page 19 of 45 Principles: The activities of the Committee will reflect the following principles related to the Project: The Project will meet the objectives and timelines of the County of Elgin The Project will be completed within budget The financial implications related to the Project must be balanced with the opportunities related to construction of a Long-Term Care Home intended to serve residents for the long-term The process of completing the Project will encourage effective relationships, partnerships with others and community and staff involvement. Objectives: The primary objectives of the Committee are as follows: To provide input, feedback and advice on the design and construction of the Project. To advise on the best use of County resources. To advise on the financial sustainability of the Project and the soundness of business decisions. Other matters that will contribute to the successful development, construction and operation of the Project. Link to CouncilÓs Strategic This project reflects Elgin County CouncilÓs commitment to Seniors Priorities: Services in Elgin County. Reporting Requirements: Terrace Lodge Redevelopment Committee shall report to County Council at least annually and may provide reports or seek direction from Council at any time other than the annual report. Sub-Committees/Working May be established as needed and as approved by County Groups: Council. The Terrace Lodge Redevelopment Fundraising Committee has been established as a Sub-Committee. Timeline for Completion of the Approximately 2024 Assigned Tasks: Council Review: Annually Page 20 of 45 Schedule A-2 Î Standing Committee Î Terrace Lodge Redevelopment Committee TERRACE LODGE REDEVELOPMENT - FUNDRAISING COMMITTEE TERMS OF REFERENCE The following Terms of Reference describe the scope of the committee's responsibilities, the limits of authority, the results it is expected to achieve and the reporting required. PURPOSE The Terrace Lodge Redevelopment Fundraising Committee (herein referred to as "Fundraising Committee") is a sub¤ committee of the Terrace Lodge Redevelopment Project Steering Committee (herein referred to as "Steering Committee") . Working in collaboration the Steering Committee, the purpose of the Fundraising Committee is to plan, coordinate, implement and evaluate fund development activities in support of the operational and "value added" revenue generation in support of Terrace Lodge Redevelopment Project. The Fundraising Committee shall not support the capital costs associated with the Terrace Lodge Redevelopment Project. REPORTING/ACCOUNTABILITY The Fund Development Committee is a Sub-Committee of the Terrace Lodge Redevelopment Project Steering Committee. The Fund Development Committee will provide reports to the Steering Committee through the distribution of the committee's minutes. MEMBERSHIP The Fundraising Committee membership includes elected officials representing the East Elgin municipalities and representatives of local service groups, local businesses and community members. Representatives of the Councils or a member of the public of ElginÓs seven (7) Local Municipalities including: - One (1) Member of Municipality of Central Elgin; - One (1) Member of Municipality of Bayham; - One (1) Member of Township of Malahide; - One (1) Member of Town of Aylmer; - One (1) Member of Municipality of Dutton Dunwich - One (1) Member of Municipality of West Elgin; and, - One (1) Member of Township of Southwold - One (1) Elgin County Councillor - One (1) Member of the Terrace Lodge Auxiliary; - A minimum of four (4) and a maximum of ten (10) members from local service groups, local businesses, and the community that represent the catchment area; - Long-Term Care Staff including Director of Homes and Seniors Services, Terrace Lodge Administrator, and Manager of Program and Therapies Page 21 of 45 TERMS Members from municipal council are appointed for the duration of their term on local Council. Community Members are appointed for a four (4) year term and shall be eligible for re-appointment. SECRETARY An employee of the County shall be the Secretary of the Committee and shall act as a resource person in a non-voting capacity. SCOPE OF RESPONSIBILITIES To assist the Terrace Lodge Redevelopment Project Steering Committee to meet its project targets, including working with staff and volunteers to recommend goals and objectives of the fundraising initiatives: Recommend and draft a Fundraising Plan and Fundraising Target that supports and encourages community engagement with Terrace Lodge Redevelopment Project both the short and long-term, for approval by the Terrace Lodge Redevelopment Steering Committee; Support the staff and volunteers to identify, research, solicit, foster and steward major prospect and donors so as to build a pipeline of project specific support; Assist with the development and cultivation of mutually supportive fundraising partnerships with local community groups and organizations; Monitor and evaluate progress in meeting fundraising targets and return on investment; Oversee the formation/review of policies and procedures associated with fundraising activities so that they are conducted in accordance with County of Elgin Policies; Create and recommend fundraising policies that ensure that fundraising best practices are maintained and that committee's program is donor-centric; Promote and support fundraising events/activities by attending, volunteering and/or giving monetary/in-kind assistance to the level that committee members are able; Review and recommend levels of sponsorship recognition and evaluate methods of donor recognition and stewardship opportunities so that all donations of time and money are recognized appropriately. Page 22 of 45 MEETINGS Meetings will be held as necessary or an estimated 6 times per year. ADMINISTRATION OF FUNDS Elgin County will administer funds and will issue tax receipts. VOTING/QUORUM The Fundraising Committee shall endeavour to operate by consensus. In case of disagreement, Committee members shall cast votes. Decision-making is limited to providing advice and recommendations. A quorum will be five (5) Members at the meeting who are entitled to vote. Members of the Fundraising Committee will attempt to advise County staff at least two days in advance if unable to attend a meeting of the Committee. If quorum cannot be met, the meeting may be cancelled and rescheduled. REVIEW An evaluation of the Fund Development Committee will be conducted from time-to-time as the Terrace Lodge Redevelopment Project Steering Committee deems necessary. Draft approved by County Council: February 20, 2022 Page 23 of 45 Schedule A-2 Î Standing Committee Î Provincial Offences Administration Building Committee TERMS OF REFERENCE Committee Name: Provincial Offences Administration Building Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to: Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 19-40 (Council By-Law (if applicable) Committees By-Law) Staff Support: CAO/Clerk or designate, Director of Financial Services, Director of Engineering Services will be the senior staff resources for the Committee. Other County staff and consultants will attend meetings as technical support when required. Department Linkage: Administrative Services, Financial Services, Financial Services (project support required by each department) Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: Administrative Support (no additional resources required to support Committee) Meeting Frequency: Meetings will be held on an as-needed basis (approx..12) Meetings will be scheduled on an ad-hoc basis at the call of the Chair or when requested by staff. Chair/Vice Chair A chair will be elected from the membership of the Committee on an annual basis. Skills/Qualifications Candidates will be chosen to reflect an array of skills and experience in fields such as construction, architecture, accounting, finance, construction management and land use planning. Membership/Composition Elgin County Council shall appoint three (3) Members to the Committee. There will be a total of four (4) Members, including the Warden. One (1) Councillor will be appointed Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The purpose of the Provincial Offences Administration Building Committee is to advise the County of Elgin staff on the design, construction, scope and schedule for the Provincial Offences Administration Building project, working within the budget approved by Elgin County Council. Page 24 of 45 Principles: The activities of the Committee will reflect the following principles related to the Project: The Project will meet the objectives and timelines of the County of Elgin The Project will be completed within budget The financial implications related to the Project must be balanced with the opportunities related to construction of a Court and Administration Facility intended to serve Elgin County residents for the long-term The process of completing the Project will encourage effective relationships, partnerships with others and community and staff involvement. Objectives: The primary objectives of the Committee are as follows: To provide input, feedback and advice on the design and construction of the Project. To advise on the best use of County resources. To advise on the financial sustainability of the Project and the soundness of business decisions. Other matters that will contribute to the successful development, construction and operation of the Project. Link to CouncilÓs Strategic This project reflects Elgin County CouncilÓs commitment to the Priorities: provision of Provincial Offences Act administrative services \[section to be updated in 2020 to align with CouncilÓs Strategic Plan\] Reporting Requirements: Provincial Offences Administration Building Committee shall report to County Council at least annually and may provide reports or seek direction from Council at any time other than the annual report. Sub-Committees/Working May be established as needed and as approved by County Groups: Council. Timeline for Completion of the December 1, 2019 Assigned Tasks: Council Review: n/a Page 25 of 45 Schedule A-3 Î Standing Committee Î Policy Review Committee TERMS OF REFERENCE Committee Name: Policy Review Committee Terms of Reference Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to: Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 19-40 (Council By-Law (if applicable) Committees By-Law) Staff Support: CAO/Clerk or designate will be the senior staff resources for the Committee. Other County staff and consultants will attend meetings as technical support when required. Department Linkage: All County Departments Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: Administrative Support (no additional resources required to support Committee) Meeting Frequency: Meetings will be held on an as-needed basis (approx..4) Meetings will be scheduled on an ad-hoc basis at the call of the Chair or when requested by staff. Chair/Vice Chair A chair will be elected from the membership of the Committee on an annual basis. Skills/Qualifications Candidates will be chosen to reflect an array of skills and experience in policy development and general municipal service delivery. Membership/Composition Elgin County Council shall appoint three (3) Members to the Committee. There will be a total of four (4) Members, including the Warden. One (1) Councillor will be appointed Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The Committee is responsible for strengthening CouncilÓs role in understanding and leading policy governance through the review of Council policies. County Council has delegated authority to the Policy Review Committee for the review of standard policies for which required changes are considered to be minor. This determination will be made by the Committee Chair. Page 26 of 45 Objectives: The primary objectives of the Committee are as follows: To assist County Council with monitoring the policy guidelines of County Council and to facilitate CouncilÓs understanding of policy governance. To review and recommend for approval to County Council new and/or revised governance policies as required or recommended, ensuring that documents: are in accordance with Council priorities; align with current organizational priorities; are effective in achieving their mandate; contain no grammatical or typographical errors; and contain no outdated references. To review and recommend for approval to County Council new and/or revised operational policies at the request of the Chief Administrative Officer. To review and recommend for approval to County Council the annual schedule for policy review to ensure an ongoing process of policy review. To perform such additional tasks as may be delegated to the Committee by County Council from time to time. Link to CouncilÓs Strategic Section to be updated in 2020 to align with CouncilÓs Strategic Priorities: Plan Reporting Requirements: Policy Review Committee shall report to County Council at least annually and may provide reports or seek direction from Council at any time other than the annual report. Sub-Committees/Working May be established as needed and as approved by County Groups: Council. Timeline for Completion of the November 30, 2019 Assigned Tasks: Council Review: n/a Page 27 of 45 Schedule A-34 Î Standing Committee Î Human Resources Committee TERMS OF REFERENCE Committee Name: Human Resources Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to: Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 23-0119-40 (Council By-Law (if applicable) Committees By-Law) Staff Support: CAO/Clerk (or designate) and Director of Human Resources Department Linkage: Administrative Services Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: No additional staff resources required Meeting Frequency: Meetings will be held on an as-needed basis. Meetings will be scheduled on an ad-hoc basis at the call of the Chair or when requested by staff. Chair/Vice Chair Warden serves as Chair Skills/Qualifications Candidates will be chosen to reflect an array of skills and experience in human resource management, recruitment, staff development and general municipal service delivery. Membership/Composition Elgin County Council shall appoint two (2) Members to the Committee. There will be a total of three four (3) (4) Members, including the Warden and Deputy Warden. The Warden will serve as the Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The Human Resources Committee shall assist Council in fulfilling obligations relating to vacancies in senior-level positions (ÐCAO/Clerk and DirectorsÑ). Objectives: The Human Resources Committee shall review the recruitment process and be included on the hiring panel for vacancies for senior level positions (ÐCAO/Clerk and DirectorsÑ). The Committee will recommend a final candidate for CouncilÓs consideration. The Human Resources Committee may be delegated other responsibilities by the Board. Link to CouncilÓs Strategic Investing in Elgin - Ensuring we have the necessary tools, Priorities: resources and infrastructure to deliver programs and services now and in the futureStaff Recruitment and Retention Page 28 of 45 Reporting Requirements: Human Resources Committee shall report to County Council at least annually if any Meetings are held by the Committee. The Committee may provide reports or seek direction from Council at any time other than the annual report. Sub-Committees/Working May be established as needed and as approved by County Groups: Council. Timeline for Completion of the n/a Assigned Tasks: Council Review: Annually Page 29 of 45 Schedule A-45 Î Standing Committee Î Council Budget Committee TERMS OF REFERENCE Committee Name: Council Budget Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to: Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 23-0119-40 (Council By-Law (if applicable) Committees By-Law) Staff Support: CAO/Clerk (or designate) and Director of Finance, other staff as required Department Linkage: Administrative and Financial Services Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: No additional staff resources required Meeting Frequency: 1 full-day meeting will be held in November and 1 full-day meeting will be held in December each year. Additional meetings may be scheduled on an as-needed basis at the discretion of the Chair. Chair/Vice Chair Warden Skills/Qualifications Financial experience preferred Membership/Composition Elgin County Council shall appoint three (3) Members to the Committee. There will be a total of four (4) Members, including the Warden. The Warden will serve as the Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The Budget Committee is a Standing Committee of Council established to deliberate on the Budget, which includes the future Capital and Current Programs for the County of Elgin. Objectives: The Budget Committee shall: Review and assess budget principles, allocations and related financials, providing advice to the Chief Administrative Officer and Director of Finance on the annual budget; To receive presentations from each department, as required, on financial matters; To evaluate the budgetary implications of proposals for new and substantially revised programs and services in advance of CouncilÓs budget deliberations Link to CouncilÓs Strategic Investing in Elgin Î To make responsible financial decisions. Priorities: Reporting Requirements: The Budget Committee will report to Council on an as-needed basis. Timeline for Completion of the Ongoing Assigned Tasks: Council Review: Annually Page 30 of 45 Schedule B -1 - Advisory Committee Î Community Safety and Well-Being Coordinating Committee TERMS OF REFERENCE Committee Name: Community Safety and Well-Being Coordinating Committee Committee Type: Advisory Committee Role: To provide recommendations, advice and information to Council on those specialized matters which relate to the purpose of the Advisory Committee, to facilitate public input to County Council on programs and ideas to assist in enhancing the quality of life of the Community, in keeping with CouncilÓs Strategic Plan principles. Advisory committees shall not give direction to staff, nor shall Advisory Committees request, without the approval of Council, the preparation of any administrative reports, research or work assignments. Reporting to: Elgin County Council Enabling Legislation/ Municipal Act, Safer Ontario Act (2018) By-Law (if applicable) The Government of Ontario has demonstrated its commitment to supporting communities through the development of the Provincial Approach to Community Safety and Well-Being (CSWB) (Provincial Approach), and this work will continue under the Strategy for a Safer Ontario (Strategy). As a result, the Province of OntarioÓs Bill 175, Safer Ontario Act (2018), mandates that: The Council of every municipality shall prepare and, by resolution, adopt a community safety and well-being plan; È Municipal CouncilÈ shall establish an Advisory Committee. Staff Support: Chief Administrative Officer/Clerk Department Linkage: Administration Term of Appointment: Term Coincides with that of Elgin County Council Financial Impact: Staff Resources Required Meeting Frequency: Approximately 1 meeting/month Chair/Vice Chair Coordinating Committee Chair is the CSWP Plan Coordinator. Role and Responsibility of Chair includes: Chair committee meetings; Prepare agendas; Act as liaison between the Coordinating Committee and the Advisory Committee; and Facilitate work towards fulfillment of the mandate and development of the CSWB Plan for Elgin-Aylmer-St. Thomas. Skills/Qualifications Members shall understand and support the CSWB purposes and processes mandated by Bill 175. Page 31 of 45 Executive Function: Understanding and supporting the purposes and processes mandated by Bill 175; Guiding, facilitating and enabling all steps, measures and actions required to create and recommend an Elgin- Aylmer-St. Thomas Community Safety and Well-Being Plan for Municipal CouncilsÓ approval; Providing to Municipal Councils timely reports on the status, and recommendations on the decisions required to support development of the Elgin-Aylmer-St. Thomas Community Safety and Well-Being Plan Soliciting advice from the Advisory Committee and channeling that advice into the planning process and products that go before Municipal Councils for approval. Membership/Composition Council shall appoint two Members of Elgin County Council (including the Mayor of Town of Aylmer) to the general Committee Membership, including: 2 Members of City of St. Thomas Council 2 Members of Elgin County Council (including Mayor, Town of Aylmer) Elgin Ontario Provincial Police (OPP) Detachment Commander (or designate) Town of Aylmer Police Chief (or designate) City of St. Thomas Police Chief (or designate) Police Services Board Representation (Town of Aylmer, Elgin Group, City of St. Thomas) Municipal representation (City of St. Thomas, Town of Aylmer, County of Elgin Chief Administrative Officers or designates), other municipal staff as required. Community Safety and Well-Being Coordinator Recording Secretary Mandate: The purpose of the Coordinating Committee is to engage the municipalities in a collaborative initiative to develop a Community Safety and Well-Being Plan for all of Elgin County and the City of St. Thomas as per the Municipal mandate for same in Provincial Bill 175 (Safer Ontario Act). The Plan will represent Elgin County, the Town of Aylmer and the City of St. Thomas as a whole, but will reflect local needs and nuances specific to the respective Municipalities as appropriate. Compensation: n/a Principles: Members shall understand and support the CSWB purposes and processes mandated by Bill 175. Objectives: General responsibilities of Coordinating Membership include: Directing and responding to the work of the Advisory Committee Participating on the Advisory Committee (ad hoc) Planning community engagement sessions (ad hoc) Ensuring the Advisory Committee recommendations are reviewed and evaluated Building on and/or establishing strong working partnerships with community members and organizations that can facilitate and enable effective community safety and well-being planning Receiving and responding to the requests for information about the CSWB Plan Page 32 of 45 Assessing and determining from the information and data sources what the data will be used for, what is public facing and what is for internal use only Ensuring the plan is made publicly available Reporting back to the respective Council(s) and advocating for support for the Plan. Link to CouncilÓs Strategic Section to be updated in 2020 to align with CouncilÓs Strategic Priorities: Plan. Reporting Requirements: Report to Advisory Committee and Municipal Councils as required. Sub-Committees/Working n/a Groups: Timeline for Completion of the December 31, 2020 Assigned Tasks: Council Review: Annually Page 33 of 45 Schedule B -1 - Advisory Committee Î Museum Advisory Committee TERMS OF REFERENCE Elgin County Museum Advisory Committee Terms of Reference (excerpted from By-Law No. 21-38) The County shall have an advisory committee, to be called the Elgin County Museum Advisory Committee, which shall be constituted to act in an advisory capacity to County Council and staff on an as needed basis on matters including (but not limited to): i Admission and membership fees; ii Ideas and research on exhibitions; iii Feedback on potential acquisitions; iv Fundraising activities, publicity and special events; v Review of draft policies and procedures; vi Liaison with County museums; vii Liaison with allied organizations such as WomenÓs Institutes, IODE and Elgin County Tourism Services; viii Establishment and organization of related advocacy groups and friends organizations. Representation The Advisory Committee shall be comprised of seven eight (8) voting members appointed by the Council of the County of Elgin in the following manner: One Two (2) members of Elgin County Council; Two appointees from Elgin County WomenÓs Institutes; one from East Elgin and one from West Elgin; One appointee on behalf of the agricultural community in Elgin County; Two appointees, to be named by Elgin County Council, who are representative of, or employed by, other museums located within the County of Elgin and who will act as liaisons with County museums; One appointee, to be named by Elgin County Council, as an Ðat largeÑ member who shall be a person interested and knowledgeable about the affairs of the Museum. Any changes to membership shall require the approval of Elgin County Council. The Director of Community and Cultural Services (or designate) and Museum staff shall also attend meetings as non-voting members. Page 34 of 45 Officers The Advisory Committee shall appoint a Chairperson, Vice-Chairperson and Secretary from its members at its first meeting in each year; The Chairperson shall be the presiding officer of the committee. He or she shall arrange for meetings, establish the agenda and preside at all meetings; The Vice-Chairperson shall assume the duties of the Chairperson in his or her absence and shall have when acting so all the authority and responsibility of the Chairperson; The Secretary shall maintain a record of proceedings of the committee, provide notice of meetings, report attendance, disseminate minutes and be generally responsible for the correspondence of the committee. Term of Office The members of the Advisory Committee shall continue in office until their successors are appointed. With the exception of the representative on Elgin County Council, who shall be appointed on an annual basis, members shall be appointed for a term of four years and every effort shall be made for members terms to expire on a ÐstaggeredÑ basis for business continuity purposes. Persons serving on the Advisory Committee shall be eligible for re-appointment, but shall not be eligible for the same position for a period of more than eight (8) continuous years. After an absence of not less than one (1) year such person shall be eligible for re- appointment. In the event that a member is absent from three successive meetings of the Advisory Committee without being excused by resolution of the committee, such member shall be deemed to have resigned from the position and the committee shall forthwith notify such members by certified service mail and proceed to request the appointing body to fill the vacant position on the committee. Rules of Procedure 1. Members shall be recognized by the Chair before speaking; 2. No member shall speak a second time on the same topic until others have had an opportunity to speak to the item; 3. The Chair of the committee shall be encouraged to speak last, following the members of the committee; 4. The Chair reserves the right to limit debate after having provided members with sufficient opportunity to speak. Meetings Per Annum The Advisory Committee shall meet no less than two times per calendar year, with an appropriate meeting schedule to be determined by the Chair in consultation with the committee at the beginning of each calendar year. Page 35 of 45 Schedule C-1 Legislated Committees Î Rural Initiatives/Planning Advisory Committee TERMS OF REFERENCE Committee Name: Rural Initiatives/Planning Advisory Committee (PAC) Committee Type: Legislated Committee Statutory Committee established under the Planning Act. Reporting to: Elgin County Council Enabling Legislation/ Provincial Policy Statement, Planning Act, RSO 1990, Municipal By-Law (if applicable) Act, 2001 Staff Support: CAO/Clerk, Manager of Planning Department Linkage: Administrative Services, Planning Term of Appointment: Term Coincides with that of Elgin County Council Financial Impact: Staff Resources Required Meeting Frequency: Approximately 1 meeting/month Chair/Vice Chair A chair will be elected from the membership of the Committee on an annual basis. Skills/Qualifications Experience with Boards/Commissions and Land Use Planning Preferred. Membership/Composition The Rural Initiatives Committee doubles as the ÐRural Initiatives/Planning Advisory CommitteeÑ and was combined in 2016 in response to Bill 73 and changes to Development Charges Act and the Planning Act which required that all upper-tier and single-tier levels of municipal government establishes a Planning Advisory Committee. Three (3) Members of Council shall be appointed to the Rural Initiatives/Planning Advisory Committee. It is noted that a member of the Elgin Federation of Agriculture shall be invited to participate on the PAC as a citizen appointee in keeping with its status as a non-voting member of the Rural Initiatives Committee. Mandate: To promote the viability of agriculture and rural affairs in the County and throughout the Province; To examine issues such as, but not limited to: the challenges of the global economy on local agricultural practices; the viability of schools in rural communities; and, alternative sources of economic development in rural areas; To develop goals and objectives to improve and promote rural life; To demonstrate County CouncilÓs commitment to delivering services to rural communities by recommending a budget to Council that will accomplish identified goals; To act as a PAC by providing information, perspective and recommendations to County Council on broad planning matters that may have an effect on the County and/or its Page 36 of 45 local municipalities, as required from time to time; specifically, to review from time to time the provisions of the Official Plan and related policy, and recommend to Council general amendments thereto which would be in the best interests of the County of Elgin (this would include 5-year reviews of the Official Plan); to advise County Council on general planning and development issues of Council and/or local municipal significance; to report to County Council on proposed land use policy changes as introduced by the Province of Ontario; and to review and report on specific aspect(s) of a submitted application. Compensation: n/a Link to CouncilÓs Strategic Growing Elgin Î Planning and Facilitating commercial, industrial, Priorities: residential, and agricultural growth. Reporting Requirements: Reports shall be delivered to Elgin County Council on an as- needed basis and at least once per year. Sub-Committees/Working n/a Groups: Timeline for Completion of the n/a Î work completed on an as-needed basis Assigned Tasks: Council Review: Annually Page 37 of 45 Schedule D-1 Î Agencies and Boards with Council Appointees Committee Name: City-County Liaison Committee (formerly Dispute Resolution) Lead Organization: Elgin County & City of St. Thomas Membership: 2 Members of Council, recommended by Warden, approved by Council + Warden County Council or as represented by the Warden Term: One (1) yearCoincides with Term of Council Committee Name: Community Leaders Cabinet Lead Organization: City of St. Thomas/County Membership: Warden Term: One (1) year Committee Name: Greenlane Community Trust Committee Lead Organization: Greenlane Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year (alternates with the City of St. Thomas) Committee Name: Health Recruitment Partnership Lead Organization: Elgin County & City of St. Thomas Membership: 21 Members of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: Joint Elgin-Central Elgin Accessibility Advisory Committee Lead Organization: Elgin County & Municipality of Central Elgin Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: Kettle Creek Conservation Authority: Elgin Clean Water Advisory Committee Lead Organization: Kettle Creek Conservation Authority Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: South Central Ontario Regional Economic Development (SCOR) Lead Organization: SCOR Membership: 2 Members of Council, recommended by Warden, approved by Council Page 38 of 45 Term: One (1) year Committee Name: St. Thomas Elgin Public Art Centre Î Board of Directors Lead Organization: St. Thomas Elgin Public Art Centre Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: Southwestern Public Health - Board of Health Lead Organization: Southwestern Public Health Membership: 2 Members of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: SWIFT Network Board of Directors Lead Organization: Western Ontario Wardens Caucus, SWIFT NETWORK Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: Waste Management Committee Lead Organization: Elgin County Membership: All of County Council Term: One (1) year Committee Name: Western Ontario Wardens Caucus Lead Organization: WOWC Î Regional Municipal Partners Membership: Warden Term: One (1) year Page 39 of 45 Schedule E Î Advertisement and Application form for Citizen Appointments to Boards and Committees 2023 - 2026 Application for Citizen Appointments to Boards and Committees GET INVOLVED IN AN ELGIN COUNTY BOARD OR COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff, and contribute to the development of policies, programs and initiatives that will help enhance Elgin County. Whatever your area of interest there is a board or committee that would benefit from your input and involvement. Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: COMMITTEE # Vacancies Description of Roles, Responsibilities and Skills/Qualifications COMMITTEE # Vacancies Description of Roles, Responsibilities and Skills/Qualifications ALL APPLICATIONS MUST BE SUBMITTED TO: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 or e-mail to: cao@elgin.ca ON OR BEFORE 4:30 P.M. \[insert Date\] Page 40 of 45 2023 - 2026 Application for Citizen Appointments to Boards and Committees COMMITTEE & POSITION APPLICANT INFORMATION Name: Address: Home Phone: Email Address: Are you a resident or business owner in Elgin County? Yes No Are you 18 years of age or older? Yes No QUESTIONNAIRE Why are you interested in becoming a member of \[insert Committee/Board\] Briefly describe your current and past community or volunteer involvement Briefly describe skills or experience relevant to \[insert Committee/Board\] What strengths will you bring to the \[insert Committee/Board\] Page 41 of 45 Additional Information Please attach any additional information/comments to the application form. I hereby consent to the release of my address and telephone number(s). Yes No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of their personal information at open meetings of Council. ApplicantÓs signature: ____________________________Date: __________________ Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgin.ca Personal information on this form is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and Committees Page 42 of 45 SCHEDULE F Α COUNCIL APPOINTMENTS TO COMMITTEES/BOARDS/AGENCIES Committee Committee Appointed Members Date of Type Appointment A-1 Î Standing Terrace Lodge January 10, 2023 Warden Ketchabaw Committee Redevelopment Councillor Widner Steering Committee Councillor Noble Councillor Couckuyt A-1 Î Sub-Terrace Lodge January 10, 2023 Councillor Gigure Committee Redevelopment Fundraising Committee A-4 Î Standing Human Resources January 10, 2023 Warden Ketchabaw Committee Committee Deputy Warden McPhail Councillor Widner Councillor Sloan A-5 Î Standing Council Budget January 10, 2023 Warden Ketchabaw Committee Committee Councillor Sloan Councillor Jones Councillor Hentz B-1 Î Advisory Community Safety January 10, 2023 Warden Ketchabaw Committee and Well-Being Integration Table B-2 Î Advisory Elgin County January 10, 2023 Councillor Gigure Committee Museum Advisory Councillor Hentz Committee C-1 Î Rural January 10, 2023 Warden Ketchabaw Legislated Initiatives/Planning Councillor McPhail Committees Advisory Committee Councillor Jones Councillor Widner D-1 Î Agencies Southwestern Public January 10, 2023 Deputy Warden McPhail and Boards with Health Î Board of Councillor Couckuyt Council Health Appointees D-1 Î Agencies City-County Liaison January 10, 2023 County Council or as and Boards with Committee represented by the Warden Council Appointees D-1 Î Agencies Health Recruitment January 10, 2023 Councillor Jones and Boards with Partnership Councillor Couckuyt (*) Council Appointees (*) Subject to approval for expanded Committee membership D-1 Î Agencies Joint Accessibility January 10, 2023 Councillor Noble and Boards with Advisory Committee Page 43 of 45 Committee Committee Appointed Members Date of Type Appointment Council Appointees D-1 Î Agencies Elgin Clean Water January 10, 2023 Councillor Hentz and Boards with Advisory Committee D-1 Î Agencies Green Lane January 10, 2023 Alternate with City of St. and Boards with Community Trust Thomas Î County to appoint Council Committee in 2023. Appointees Councillor Noble D-1 Î Agencies Waste Management January 10, 2023 Committee of the and Boards with Committee Whole/Elgin County Council Council Appointees D-1 Î Agencies Western Ontario No appointment Warden Ketchabaw and Boards with Wardens Caucus required Alternate: Deputy Warden Council McPhail Appointees D1 - Agencies SWIFT Network Council Councillor Gigure and Boards with recommends, Council SWIFT appoints Appointees D1 Î Agencies St. Thomas-Elgin January 10, 2023 Councillor Gigure and Boards with Public Art Centre Council Appointees D1 Î Agencies South Central January 10, 2023 Warden Ketchabaw and Boards with Ontario Regional Councillor Noble Council Economic Appointees Development (SCOR) Page 44 of 45 APPENDIX I APPENDIX I Α COUNCIL APPROVED TERMS OF REFERENCE AND RELEVANT BY-LAWS COUNCIL APPROVED TERMS OF REFERENCE: Terrace Lodge Fundraising Committee Terms of Reference Approved by County Council on June 11, 2019. COMMITTEES ESTABLISHED BY BY-LAW (included as a matter of reference) Land Division Committee established by By-Law 20-1019-02 (appointment By- Law) Land Division Committee Procedures are established by By-Law 18-35 ÐBeing a By-Law to Prescribe Procedures for Governing the Calling, Place and Proceedings of the Elgin County Land Division Committee.Ñ Emergency Management Program Committee established by By-Law 18-37 Museum Advisory Committee established by By-Law No. 16-03 Page 45 of 45 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: January 5, 2023 SUBJECT: Medavie EMS Elgin Ontario Inc. Community Paramedicine Agreement RECOMMENDATIONS: It is recommended that: 1. The within Report to Council, dated January 5, 2023Medavie EMS Elgin Ontario Inc. Community Paramedicine Agreementreceived and filed; and, 2. Elgin County Council approve a new Community Paramedicine Agreement between Elgin County and Medavie EMS Elgin Ontario Inc. ; and, 3. Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Agreement on behalf of the Corporation of the County of Elgin. INTRODUCTION: The purpose of this Report to inform Council that consensus has been reached with Medavie EMS Elgin Ontario Inc. as to the terms and conditions of a Community Paramedicine Agreement. of the proposed Agreement and recommends authorization of the Warden and Chief Administrative Officer to execute the draft Community Paramedicine Agreement as Director of Legal Services. BACKGROUND AND DISCUSSION: Elgin County is the designated delivery agent for the provision of Land Ambulance Services for Elgin and St. Thomas. Elgin County has an agreement with Medavie EMS Elgin Ontario the City of St. Thomas since December 2013. 2 In 2022, the Province of Ontario implemented funding for Community Paramedicine in Ontario through the Ministry of Long-Term Care under Paramedicine for Long-fully funded by the provincial government, provides additional care for seniors in their homes before admission into Long-Term Care. The CPLT program is intended to operate in partnership with municipalities and it works alongside primary care and home and community care to provide the following services to eligible seniors: Access to health services through in-home and remote methods, such as online supports; Non-emergency home visits and in-home testing procedures; Ongoing monitoring of vital signs to prevent escalation of chronic medical conditions; and Assessments, referrals, diagnostic procedures, and point-of care testing. The initial piloting of similar programs in Ontario proved effective. There are certain reporting metrics required by the program delivery agents that will assist in measuring the success of the program going forward. In 2022, Elgin County entered into an Ontario Transfer Payment Agreement setting out the terms and conditions of the funding. The proposed Community Paramedicine services are in addition to the scope of the Land Ambulance Service Agreement between Elgin County and Medavie. Medavie will receive the financial benefits from the Provincial funding of Community Paramedicine and is prepared to fulfill the obligations in relation to the funding, with the Medavie EMS Elgin Ontario Inc. has agreed to the provisions within the proposed Agreement and, furthermore, has expressed its approval of and willingness to execute the draft Community Paramedicine Director of Legal Services. It is therefore reported that a consensus has been reached as to the terms and conditions of a Community Paramedicine Agreement which will allow Medavie to begin delivering this service within Elgin and St. Thomas. FINANCIAL IMPLICATIONS: The program is fully funded by the Province of Ontario. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: None LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: None CONCLUSION: Staff is pleased to report that consensus has been reached with Medavie EMS Elgin Ontario Inc. that will ensure our community has access to Community Paramedicine Services. Staff recommends approval of the proposed Agreement and authorization of the Warden and Chief Administrative Officer to execute the draft Community Paramedicine Director of Legal Services. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer THIS AGREEMENT made this ____ day of _____, 2023. B E T W E E N: CORPORATION OF THE COUNTY OF ELGIN (hereinafter referred to as ÐElgin CountyÑ) Of the First Part -and- MEDAVIE EMS ELGIN ONTARIO INC. (hereinafter referred to as ÐMedavieÑ) Of the Second Part COMMUNITY PARAMEDICINE AGREEMENT WHEREAS Elgin County and Medavie (together the ÐPartiesÑ) have entered into an agreement for Medavie to provide Land Ambulance Services within the territorial limits of Elgin County, dated December 27, 2013 with an initial expiry date of December 31, 2017; AND WHEREAS the December 27, 2013 agreement was extended by the parties by mutual agreement dated June 13, 2017, extending the expiry date, along with other amendments, to December 31, 2020; AND WHEREAS the agreement was further extended to a new expiry date of December 31, 2023 by mutual agreement of the parties (altogether, the December 27, 2013 agreement, the 2017 extending agreement and the 2020 extending agreement constitute the ÐLand Ambulance Service AgreementÑ) AND WHEREAS the Province of Ontario has implemented funding for Community Paramedicine in Ontario through the Ministry of Long-Term Care under a program entitled ÐCommunity Paramedicine for Long-Term CareÑ (hereinafter ÐCPLTÑ); AND WHEREAS Elgin County submitted an application to the Province of Ontario for funding to provide CPLT within its territorial limits, utilizing a business case prepared by Medavie on behalf of Elgin County; AND WHEREAS the Province of Ontario approved funding to Elgin County for the provision of CPLT and entered into an Ontario Transfer Payment Agreement setting out the terms and conditions of the funding (the ÐProvincial Funding AgreementÓ); AND WHEREAS the Provincial Funding Agreement recognizes that CPLT will be delivered by Medavie EMS Elgin Ontario Inc.; AND WHEREAS the Parties entered into an lease for office space located at suite 153, 450 Sunset Drive, St. Thomas, Ontario, N5R 5V1, effective January 1, 2023, for the purpose of delivery of CPLT, with such lease including certain lease-hold improvements made by the Landlord, Elgin County (the ÐOffice Space LeaseÑ); AND WHEREAS the Parties entered into three (3) separate leases for three (3) Community Paramedicine vehicles effective November 30, 2022 (the Community Paramedicine Vehicle Leases); AND WHEREAS the proposed Community Paramedicine services are in addition to the scope of the Land Ambulance Service Agreement between Elgin County and Medavie; AND WHEREAS Medavie will receive the financial benefits from the Provincial funding of Community Paramedicine and is prepared to fulfill the obligations in relation to the funding, save and except any obligations being identified as County obligations in this Agreement; NOW WITNESSETH that in consideration of the promises, covenants and agreements herein contained, and the sum of $10.00 paid by each party to another, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Covenants 1. The Parties warrant that the above recitals are true and the same are hereby incorporated into this Agreement by reference. Delivery of Community Paramedicine for Long-Term Care Services 2. Medavie represents, warrants and covenants that: a) It has, and will continue to have, the experience and expertise necessary to provide CPLT services in the manner and description set out in this Agreement; and, b) It is in compliance with, and will continue to comply with, all federal and provincial laws and regulations, municipal by-laws, and any other orders, rules, and by-laws related to any aspect of CPLT; 3. Medavie shall provide Community Paramedicine for Long-Term Care services in accordance with Project Activities set out at Schedule ÐCÑ of the Provincial Funding Agreement, incorporated into this Agreement by reference; and, in conformance with all requirements, direction, agreements, orders, directives, guiding documents or other instruments of competent jurisdiction regarding CPLT as may be established from time to time by the Province of Ontario, Ministry of Long-Term Care, Ontario Health, or any other authority having jurisdiction over CPLT (the delivery of such CPLT services pursuant to these criteria is hereafter referred to as ÐCPLT ServicesÑ). 4. Medavie further agrees to fulfill all obligations of Elgin County pursuant to the Provincial Funding Agreement, save and except those specifically identified in this Agreement. For clarity, MedavieÓs agreement to fulfill all obligations of Elgin County pursuant to the Provincial Funding Agreement does not constitute an assignment of the Provincial Funding Agreement or assignment of such obligations. 5. Medavie further acknowledges and confirms receipt of the Ministry of Long-Term Care document entitled ÐCommunity Paramedicine for Long-Term Care Î Framework for Planning, Implementation and EvaluationÑ (hereinafter the ÐFramework DocumentÑ). Medavie acknowledges and agrees that it has read and understands the content of the Framework Document and that it shall provide CPLT Services in accordance with the framework, having regard to the implementation and evaluation directives set out therein. 6. Medavie hereby agrees and acknowledges that it shall provide CPLT Services in Elgin County in a manner that will maintain a high quality of patient car through efficient service delivery. It is acknowledged that it is not a level-of-effort or best-efforts agreement. Medavie will utilize management practices necessary to achieve the clinical performance results required of the provision of CPLT Services. Such clinical performance results include, but are not limited to, reduced 911 calls; reduced emergency department visits; reduced hospital admissions; long-term care waitlist stabilization as more individuals avoid going into crisis; delayed entry into long-term care homes; increased integration with Home and Community Care (Southwest) and Primary Care. County Supervision of Community Paramedicine Services 7. Medavie recognizes, acknowledges and agrees that Elgin County is responsible to the Province of Ontario, via the Ministry of Long-Term Care, through the Provincial Funding Agreement for the provision of CPLT. 8. Medavie hereby permits Elgin County to supervise, direct, receive status reports upon, review, assess and audit the CPLT Services at Elgin CountyÓs discretion to fulfill Elgin CountyÓs obligations to the Province of Ontario. Medavie shall cooperate with Elgin County in providing information, documents, data or any other thing required for this purpose. Financial Matters 9. The County anticipates receiving the funds set out in Schedule ÐBÑ of the Provincial Funding Agreement. The County shall retain, at minimum, $257,511.97 for capital projects, leasehold improvements and equipment purchases and/or maintenance (including Community Paramedicine vehicles) as set out in this Agreement. All remaining funds received by Elgin County from Province of Ontario not expended by Elgin County directly on eligible costs shall be disbursed to Medavie for the provision of CPLT Services. 10. The County has purchased three (3) vehicles being a for the provision of CPLT Services and the said vehicles have been leased to Medavie by Elgin County pursuant to three (3) separate vehicle leases, each with an effective date of November 30, 2022. 11. The Parties hereby agree and acknowledge that Elgin County has purchased information technology equipment including, but not limited to, laptops, monitors, keyboards, mice, iPads and protective cases; as well as, various healthcare equipment including but not limited to urinalysis device, a pharmacy fridge, cardiac monitors, service support for cardiac monitors, a timeclock and a safe, and that such purchases are costs directly to the Elgin County funds commensurate to those costs shall be retained by Elgin County in accordance with section 9 of this Agreement. Further, at any time that Elgin County incurs costs related to CPLT, in consultation with Medavie, Elgin County shall be entitled to retain such further sum of Provincial Funds commensurate to any such costs. 12. All other material, labour, equipment, overhead, costs, expenses or expenditures of any kind whatsoever arising out of the provision of CPLT Services, save and except those identified in paragraphs 10 and 11 of this Agreement, shall be the sole responsibility of Medavie. 13. Subject to the section 9 of this Agreement, any funds received by Elgin County pursuant to the Provincial Funding Agreement for the provision of CPLT Services shall be forwarded to Medavie within sixty (60) calendar days following the end of the CPLT programÓs fiscal year. 14. Medavie hereby acknowledges and agrees that Elgin County is entering into this Agreement on the basis that there shall be no net cost to Elgin County in the provision of CPLT Services. Without limiting any of the termination rights set out in this Agreement, in the event that funding for CPLT from the Province of Ontario ceases in accordance with the terms and conditions of the Provincial Funding Agreement, or for any other reason, then this Agreement shall immediately be at an end. 15. The County shall be responsible for the required financial reporting set out in Schedule ÐFÑ of the Provincial Funding Agreement, which is hereby incorporated into this Agreement by reference. Use of County Name and Logos 16. The County grants to Medavie the right to use the name of Elgin County and associated logos and trademarks associated with Elgin County, in its provision of Community Paramedicine Services but such right may be withdrawn by Elgin County by written notice and such right is immediately revoked upon termination or expiration of this Agreement. Term 17. Subject to the Termination provisions of this Agreement, this Agreement shall be in force from the effective date set out at the top of page one (1) and continue until March 31, 2024. Provided that there continues to be Provincial funding issued for the purpose of Community Paramedicine Services in Elgin County, the Parties may mutually agree in writing to extend this Agreement in for terms in line with the Provincial funding commitments, subject to the Termination provisions set out in this Agreement. Termination 18. This Agreement shall automatically terminate upon any of the following: a. Cessation, termination or expiration of funding from the Province of Ontario for CPLT for any reason, including but not limited to termination of the Provincial Funding Agreement; b. Medavie is adjudged bankrupt, makes a proposal or assignment for the benefit of its creditors or a receiver is appointed by an authority or Court of competent jurisdiction on account of MedavieÓs insolvency; c. Medavie undergoes a change in control; d. MedavieÓs acts, omissions or conduct constitute a substantial breach of its obligations to Elgin County under this Agreement or a substantial breach of the provision of Community Paramedicine Service requirements of the Province of Ontario; or, e. Medavie makes or has made a material misrepresentation or committed a fraud prior to or after executing this agreement with regard to a material fact or thing; The rights set out in this provision are in addition to all rights of termination available at law. Indemnity and Insurance 19. Medavie shall indemnify, defend and hold harmless Elgin County and the Province of Ontario and each of their respective elected officials, officers, Ministers, appointees, employees, agents and assigns from and against any claims, demands, actions, causes of action, damage(s), loss, cost, liability or expense, including legal costs, which may be made or brought against them or which they may suffer or incur, directly or indirectly, in any way arising out of or in connection with the Community Paramedicine Services, save and except those caused by the negligence or willful misconduct of Elgin County or the Province of Ontario and/or for those whom they are each respectively responsible for at law. 20. Medavie shall maintain during the term of this Agreement, a policy of comprehensive insurance coverages which shall include ÐCorporation of the County of ElginÑ as additional insured and which policy or policies shall provide the following coverages on terms and conditions that include the following: (a) Commercial General Liability Insurance, in a form and of a substance acceptable to Elgin County, providing limits of not less than TWENTY-MILLION DOLLARS ($20,000,000.00) per occurrence for third party bodily injury and property damage. This policy should cover all activities and operations of Medavie and also cover; (i) Contractual liability; (ii) EmployerÓs liability; (iii) Non-owned automobile liability; (iv) Premises and operations liability; (v) Products and completed operations liability; (vi) Blanket contractual liability; (vii) Broad Form Property Damage; (viii) Contingent employerÓs liability; (ix) Cross liability; (x) Severability of interests; (xi) Owners and Service Providers Protective; (xii)Personal injury liability, including liability arising out of fals arrest, detention or imprisonment or malicious prosecution; (xiii) Libel, slander or defamation of character; (xiv) Invasion of Privacy; (xv) Wrongful eviction or wrongful entry; (b) Medical Malpractice coverage having a limit of not less than TWENTY-MILLION DOLLARS ($20,000,000.00) per occurrence shall be provided covering all medical acts performed in relation to the provision of Community Paramedicine Services hereunder; (c) Cross-Liability insurance clause endorsement acceptable to Elgin County; (d) A clause including liability arising out of contract or agreement; (e) Clause requiring the insurer to provide thirty (30) days prior written notice to Elgin County in the manner set forth in the insurance policy in the event of the termination, expiry, variation or non-renewal of the policy; For clarity, the above-noted insurance coverage requirements may be satisfied in part or whole by the insurance coverage held by Medavie and required by Elgin County pursuant to the Land Ambulance Services Agreement, the Community Paramedicine Vehicle Leases and/or the Office Space Lease, but any and all insurance requirements set out in this Agreement must be wholly satisfied. 21. Medavie shall submit Elgin County a Certificate of Insurance evidencing the required coverage and a copy of the relevant portion or portions of the insurance policy incorporating the terms, clauses and requirements stipulated herein. 22. The Parties hereto acknowledge and agree that, in the absence of receipt of any Notice of Claim during such time period, the requirements and obligations hereunder shall survive expiry or termination of this Agreement or any extension thereof for a period of three (3) years from the effective date of such expiry or termination, including but not limited to sections 19, 20, 21 and this section 22; provided that, if a Notice of Claim is received ruing such three (3) year time period, any and all relevant provisions, and the requirements and obligations thereunder, shall continue to survive until disposition of any such claim and/or appeal thereof. Community Paramedicine Agreement Does Not Affect Land Ambulance Services Agreement 23. The Parties hereby acknowledge and agree that nothing about entering into this Agreement shall affect, restrict, enhance or otherwise impact the rights and obligations of the Parties under the Land Ambulance Services Agreement. General 24. Notices required by this Agreement shall be in writing and are deemed to be sufficiently given when delivered personally or sent to the contact details below. Notices sent after 4:30p.m. on a business day shall be deemed to be given on the following business day. Notices given on non-business days shall be deemed to be given on the first business day thereafter. For the purposes of this agreement business day(s) means Monday through Friday, excluding statutory holidays in the Province of Ontario and Rememberance Day. Medavie Medavie EMS Elgin Ontario Inc. 230 Brownlow Avenue, Suite 210 Dartmouth, Nova Scotia B3B 0G5 Attention: Vice President MHS Operations Fax No: (902) 832-5519 Elgin County Attn: Chief Administrative Officer 450 Sunset Drive St Thomas, ON, N5R 5V1 Fax: 519-631-4297 cao@elgin.ca 25. Medavie represents and warrants that it has the full power and authority to enter into this Agreement and has taken all necessary actions to authorize the execution of this Agreement. 26. Medavie represents, warrants and covenants that it has, and will maintain in writing, and will follow: a. Procedures to enable Medavie to manage funds provided to it under this Agreement prudently and effectively; b. Procedures to enable Medavie to deliver CPLT Services successfully; c. Procedures to enable Medavie to identify risks to the successful delivery of CPLT Services and strategies to address the identified risks, all in a timely manner; d. Procedures to enable the preparation and submission of all required information to (i) Elgin County that Elgin County requires for it to submit reports to Province of Ontario required under Article A7.0 of the Provincial Funding Agreement, or, (ii) directly to the Province, as may be applicable; and, 27. Medavie shall keep such records as are necessary to demonstrate compliance all requirements of CPLT Services, the Provincial Funding Agreement and other records as may be required from time to time. 28. Medavie shall co-operate with Elgin County and the Province of Ontario in any manner required, including with regard to any inspection and removal of records by the Province of Ontario through providing access to such records, copying such records and providing information as requested. Medavie shall be entitled to its reasonable costs for providing such copies and information. 29. The waiver of any provision of this Agreement or failure of any party hereto to enforce a provision or right shall apply to that provision or right only and shall not be deemed to affect the validity of the remainder of the provisions hereof, and shall not be implied, construed or deemed to be a waiver of the same provision in the future or waiver of any other provision. 30. This Agreement shall be constructed with all changes in number and gender as may be required by the context. 31. The servants, agents and/or employees of Medavie shall not be deemed servants, agents and/or employees of Elgin County except as Elgin County may specify by written authorization from time to time. Medavie and its servants, agents and/or employees have no right to enter into any contracts or commitments on behalf of Elgin County or to bind Elgin County in any respect whatsoever. 32. This Agreement, including any documents incorporated by reference, embodies the entire agreement between the Parties with regard to Community Paramedicine and the matters dealt with herein and supersedes any prior understanding or agreement, collateral, oral or otherwise, existing between the parties at the date of execution of this Agreement. Where necessary, interpretation of this Agreement shall be read in conjunction with the vehicle lease agreements. 33. Medavie may not assign this Agreement without the prior written consent of Elgin County, in its sole discretion. 34. The invalidity or unenforceability of any provision of this Agreement will not affect the validity or enforceability of any other provision of this Agreement. 35. This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the Parties agree and consent that any dispute or matter arising out of this Agreement that requires application, action or other proceeding in a court shall occur in Ontario. 36. This Agreement may be executed in counterparts, each of which, when so executed, shall constitute one and the same document, and may be executed by electronic signatures and electronic corporate seal, as may be applicable, and exchanged by scanned copy or other digital image. \[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK\] 37. This Agreement shall enure to the benefit of, and be binding upon, the heirs, executors, administrators, successors and/or permitted assigns of the parties hereto. IN WITNESS WHEREOF the Parties hereto have hereunder executed this Agreement under the hands and seals of their duly authorized officers at the places and upon the dates noted below. Dated at , Ontario this day of , 2022. Corporation of the County of Elgin Per:_________________________________ Name: Ed Ketchabaw Position: Warden Per:__________________________________ Name: Julie Gonyou Position: Chief Administrative Officer We have authority to bind the Corporation. Medavie EMS Elgin Ontario Inc. Per:__________________________________ Name: Position: Per:__________________________________ Name: Position: We have authority to bind the Corporation. 1 REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: January 5, 2023 SUBJECT: Medavie EMS Elgin Ontario Inc. Approval of Commercial Lease Elgin County Administration Building (Suite 153) RECOMMENDATIONS: It is recommended that: 1. The within Report to Council, dated January 5, 2023Medavie EMS Elgin Ontario Inc. Approval of Commercial Lease Elgin County Administration received and filed; and, 2. Elgin County Council approve a new commercial Lease Agreement between Elgin County and Medavie EMS Elgin Ontario Inc. for Suite 153 at 450 Sunset Drive, St. Thomas, for an initial term commencing retroactively to January 1, 2023 and ending on March 31, this Report to council; and 3. Elgin County Council authorize the Warden and Chief Administrative Officer to execute the said Lease Agreement on behalf of the Corporation of the County of Elgin. INTRODUCTION: The purpose of this Report to inform Council that consensus has been reached with Medavie EMS Elgin Ontario Inc. as to the terms and conditions of a new commercial lease for Suite #153 within the Elgin County Administration Building and to thereafter seek approval for authorization for execution of a formal Lease agreement to give effect to such terms and conditions. BACKGROUND AND DISCUSSION: Medavie EMS Elgin Ontario Inc. will be a new commercial tenant within the Elgin County Administration Building for centrally the purpose of office space related to delivering the Community Paramedicine for Long-Term Care program. 2 The core elements of the proposed new commercial lease include the following: (i) Term effective January 1, 2023 and expiring March 31, 2024. (ii) Rent $22,500 ($43.52 per square foot / $1,500 per month) (Note: All Rents expressed exclusive of taxes.) (iii) Termination No special termination rights. (iv) Quiet Enjoyment Lease Agreement includes acknowledgement of potential interference through noise, vibration, and other consequences of elevator improvement project. The Lease Agreement is largely in conformance with the standard Lease Agreement for the County Administration Building. Two variations from the standard lease are that the term is relatively short and the landlord is responsible for the cost of leasehold improvements. Each of these variations relates to Community Paramedicine for Long-Term Care funding approved by the Province of Ontario. The term of the lease expires on the same day that the current funding agreement with the Province of Ontario expires and, similarly, there were timing components related to the funding eligibility that made it logical that the County performed some of the leasehold improvement and equipment expenditures to maximize funding from other levels of government. Medavie EMS Elgin Ontario Inc. has agreed to the afore-noted provisions and, furthermore, has expressed its approval of and willingness to execute the draft Lease It is therefore reported that a consensus has been reached as to the terms and conditions of a Lease Agreement which will allow for a new commercial Tenant to occupy its a suite within the Elgin County Administration Building. The terms of the proposed Lease Agreement is consistent with existing practices and format with changes as described above. FINANCIAL IMPLICATIONS: Elgin will receive rent from the previously unoccupied space (Suite #153) for the Term of the proposed Lease Agreement. 3 ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services now and in the future. Exploring different Fostering a healthy ways of addressing environment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. Additional Comments: None LOCAL MUNICIPAL PARTNER IMPACT: None COMMUNICATION REQUIREMENTS: None CONCLUSION: Staff is pleased to report that consensus has been reached with Medavie EMS Elgin Ontario Inc. to enter into a lease for a premises within the Elgin County Administration Building. The terms of the proposed Lease Agreement are consistent with existing formats and practices save for those items noted in this report. Staff recommends retroactive approval of the proposed lease arrangements and authorization of the Warden and Chief Administrative Officer to execute the draft Lease Agreement as prepared by Elgin . All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer st THIS LEASE made effectivethe 1 day of January, 2023. BETWEEN: THE CORPORATION OF THE COUNTY OF ELGIN (the ÐLandlordÑ) AND MEDAVIE EMS ELGIN ONTARIO INC. (the ÐTenantÑ) WITNESSETH AS FOLLOWS: Article 1 Ï Basic Terms, Definitions 1.1 Basic terms a. Landlord: Corporation of the County of Elgin Address: 450 Sunset Drive, St. Thomas, Ontario, N5R 5V1 Tenant: Medavie EMS Elgin Ontario Inc. b. Premises: Suites #153, 450 Sunset Drive, St. Thomas, Ontario; c.Rentable Area of Premises: 517 square feet, as illustrated in Schedule ÐAÑ,subject to Section 2.2; d. Term: 15 Months, subject to Sections 2.3 and 2.4 and Schedule ÐCÑ Commencement Date: January 1, 2023, subject to Section 2.4; End of Term: March 31, 2024, subject to Sections 2.3 and 2.4 and Schedule ÐCÑ e. Basic Rent (Section 4.1): TERM SQ. FT./ TERM TOTAL/TERM PER MONTH January 1, 2023 to March 31, $43.52 $22,500.00 $1,500.00 2024 **Plus Applicable TaxesÎHarmonized ServicesTax f.Permitted Use (Section 7.1): office g. Deposit: $Nil, in accordance with Section 3.4 Rent Deposit: $Nil Security Deposit: $Nil h. Fixturing Period: None i. Extension Rights, if any: None j. Schedules forming part of this Lease: Schedule ÐAÑ Plan of Premises Schedule ÐBÑ Leasehold Improvements Schedule ÐCÑ Extension Rights (if applicable) Schedule ÐDÑ Acknowledgement Î Quiet Enjoyment 1.2 Definitions In this Lease, unless there is something in the subject matter or context inconsistent therewith, the following terms have the following respective meanings: a. Ð Basic Rent Ñ means the basic rent payable by the Tenant pursuant to Section 4.1; b. Ð Building Ñ means the combined premises known municipally as 450 Sunset Drive, St. Thomas, Ontario; and c. Ð Building Systems Ñ means i. the HVAC System and all other systems, services, installations and facilities from time to time installed in or servicing the Premises (or any portion thereof) including, but not limited to, the elevators and escalators and the following systems, services, installations and facilities: mechanical (including plumbing, sprinkler, drainage and sewage), electrical and other utilities, lighting, sprinkler, life safety (including fire prevention, communications, security and surveillance), computer (including environmental, security and lighting control), ice and snow melting, refuse removal, window washing, and music; and ii. all machinery, appliances, equipment, apparatus, components, computer software and appurtenances forming part of or used for or in connection with any of such systems, services, installations and facilities including, but not limited to, boilers, motors, generators, fans, pumps, pipes, conduits, ducts, valves, wiring, meters and controls, and the structures and shafts housing and enclosing any of them; d.Ð Commencement Date Ñ means the date set out in Section 1.1, as such may be varied pursuant to the terms of this Lease; e. Ð Event of Default Ñ has the meaning set out in Section 13.1; f. Ð Fixturing Period Ñ means the period, if any, set out in Section 1.1 granted to the Tenant for possession prior to the Commencement Date for the purpose of fixturing and improving the Premises; g.Ð HVAC System Ñ means all interior climate control (including heating, ventilating, and air-conditioning) systems, installations, equipment and facilities in or servicing the Premises; h.Ð Leasehold Improvements Ñ means all fixtures, improvements, installations, alterations and additions from time to time made, erected or installed by or on behalf of the Tenant or any former occupant of the Premises, including doors, hardware, partitions (including moveable partitions) and wall-to-wall carpeting, but excluding trade fixtures and furniture and equipment not in the nature of fixtures; i. Ð Mortgage Ñ means any mortgage or other security against the Premises and/or the LandlordÓs interest in this Lease, from time to time; j. Ð Mortgagee Ñ means the holder of any Mortgage from time to time; k. Ð Premises Ñ means the lands and premises identified in Section 1.1 and having the Rentable Area as set out in Section 1.1, and all rights and easements appurtenant thereto, including but not limited to access to building entrances, hallways, corridors, staircases, elevators, and public washrooms and further including six (6) parking spaces within the Building parking lot; l. Ð Rent Ñ means all Basic Rent and Additional Rent; m. Ð RentableArea of the Premises Ñ means the area of the building forming part of the Premises measured to the inside surface of the outer building wall and, for greater certainty, excludes storage areas and parking areas; n. Ð Rental Taxes Ñ means any and all taxes or duties imposed on the Landlord or the Tenant measured by or based in whole or in part on the Rent payable under the Lease, whether existing at the date of this Lease or hereinafter imposed by any governmental authority, including, without limitation, Goods and Services Tax, value added tax, business transfer tax, retail sales tax, federal sales tax, excise taxes or duties, or any tax similar to any of the foregoing; o. Ð Term Ñ means the period specified in Section 1.1 and, where the context requires, any renewal, extension or overholding thereof; p. Ð Transfer Ñ means an assignment of this Lease in whole or in part, a sublease of all or any part of the Premises, any transaction whereby the rights of the Tenant under this Lease or to the Premises are transferred to another person, any transaction by which any right of use or occupancy of all or any part of the Premises is shared with or conferred on any person, any mortgage, charge or encumbrance of this Lease or the Premises or any part thereof, or any transaction or occurrence whatsoever which has changed or will change the identity of the person having lawful use or occupancy of any part of the Premises; and q. Ð Transferee Ñ means any person or entity to whom a Transfer is or is to be made. Article 2 Ï Demise and Term 2.1 Demise In consideration of the rents, covenants and agreements hereinafter reserved and contained on the part of the Tenant to be paid, observed and performed, the Landlord demises and leases to the Tenant and the Tenant rents the premises from the Landlord, which premises the Tenant accepts on an Ðas isÑ basis save and except for Leasehold Improvements to be completed by the Landlord in accordance with Schedule ÐBÑ hereto. 2.2 Measurement The Landlord may arrange for the Rentable Area of the Premises to be measured by its architect, surveyor or other space measurer and, if the area measured is different than that set out in Section 1.1, the Rent will be adjusted in accordance with the measured area. The Landlord will advise the Tenant in writing of the area measurement. If the Landlord does not arrange for such measurement, the Rentable Area of the Premises shall be deemed to be the area set out in Section 1.1. 2.3 Term The Term shall commence on the Commencement Date, run for the period set out in Section 1.1, and end on the date set out in Section 1.1, unless terminated earlier pursuant to the provisions of this Lease. 2.4 Delay in Possession Should the Tenant be delayed by any fault of the Landlord or any other reason (other than the fault of the Tenant) in taking possession of the Premises at the start of the Fixturing Period or on the Commencement Date (if there is no Fixturing Period), then and only then shall the start of the Fixturing Period (if any), the Commencement Date and the Term be postponed for the same number of days that the Tenant is delayed in taking possession of the Premises. The Tenant acknowledges and agrees that such postponement shall be full settlement for any claims it might have against the Landlord for such delay. 2.5 Overholding If, at the expiration of the initial Term or any subsequent renewal or extension thereof, the Tenant shall continue to occupy the Premises without further written agreement, there shall be no tacit renewal of this Lease, and the tenancy of the Tenant thereafter shall be from month to month only, and may be terminated by either party on one (1) monthÓs notice. Rent shall be payable in advance on the first day of each month equal to the sum of one hundred and fifty percent (150%) of the monthly installment of Basic Rent payable during the last year of the Term and one-twelfth (1/12) of all Additional Rent charges provided for herein, determined in the same manner as if this Lease had been renewed, and all terms and conditions of this Lease shall, so far as applicable, apply to such monthly tenancy. 2.6 Fixturing Period During any Fixturing Period provided for herein, all terms and conditions of this Lease shall apply, except the Tenant shall not be responsible for the payment of Basic Rent. Article 3 Ï Rent 3.1 Covenant to Pay, Net Lease The Tenant covenants to pay Rent as provided in this Lease. It is the intention of the parties that the Rent provided to be paid shall be net to the Landlord and clear of all rental taxes, business taxes, and other charges payable by the Tenant as additional rent. 3.2 Rental Taxes The Tenant will pay to the Landlord the Rental Taxes assessed on: (a) the Rent; (b) the Landlord; and/or (c) the Tenant pursuant to the laws, rules and regulations governing the administration of the Rental Taxes by the authority having jurisdiction, and as such may be amended from time to time during the Term of this Lease or any extension thereof. The Rental Taxes shall not be deemed to be Additional Rent under this Lease, but may be recovered by the Landlord as though they were Additional Rent. 3.3 Payment Method The Landlord will require the Tenant to provide to the Landlord authorization and documentation required to automatically debit the TenantÓs bank account for such amounts. 3.4 Deposit Any deposit in the LandlordÓs hands at the beginning of the Term shall be held by the Landlord without interest. The amount of any such rent deposit described in Section 1.1(i) shall be applied to Rent and Rental Taxes as they fall due under this Lease. The amount of any security deposit described in Section 1.1 shall be held by the Landlord as security for the due performance by the Tenant of its obligations under this Lease and may be applied, in the LandlordÓs discretion, to remedy any default by the Tenant hereunder and, in the absence of such default, the deposit shall be applied to the Rent and Rental Taxes for the last month of the Term. If the Landlord draws moneys from the deposit for the purpose of remedying any default of the Tenant, the Tenant shall, at the request of the Landlord, pay forthwith to the Landlord the amount of money required to replace the moneys so drawn by the Landlord. 3.5 Rent Past Due If the Tenant fails to pay any Rent when the same is due and payable, such unpaid amount shall bear interest at the rate of eighteen percent (18%) per annum \[calculated monthly at the rate of one and one-half percent (1.5%)\], such interest to be calculated from the time such Rent becomes due until paid by the Tenant. 3.6 Partial Periods If the Term commences on any day other than the first day of the month, or ends on any day other than the last day of the month, Rent for the fractions of a month at the commencement and at the end of the Term shall be calculated on a pro rata basis and shall be payable on the first day of the partial month. Article 4 Ï Basic Rent 4.1 Basic Rent The Tenant covenants and agrees to pay, from and after the Commencement Date, to the Landlord at the office of the Landlord, or to such other person or at such other location as the Landlord shall direct by notice in writing, in lawful money of Canada, without any prior demand thereforeand without any deduction, abatement or set-off whatsoever, as annual Basic Rent, the sum(s) set out in Section 1.1 of this Lease in equal monthly installments in advance in the amount(s) set out in Section 1.1, on the first day of each and every month during the Term. Article 5 ÏAdditional Rent 5.1 Additional Rent (1) In addition to the Basic Rent reserved in favour of the Landlord, the Tenant shall, throughout the Term, pay to the Landlord or as otherwise provided in this Lease or any amendment thereto or renewal thereof, in lawful money of Canada, without any deduction, abatement or set-off whatsoever, and as Additional Rent the following costs incurred and attributable to the entire Premises: a. all business and other taxeslevied, rated, charged or assessed on or in relation to the Premises; b. if separately metered and measured, all charges, costs, accounts and any other sums payable by reason of the supply of utilities and services to the Premises; and c.all other sums, amounts, costs, cost escalations and charges otherwise specified in this Lease or in any amendment thereto as tobe payable by the Tenant. (2) All of the payments set out in this Lease (other than Rental Taxes) shall constitute Basic Rent or Additional Rent, and shall be deemed to be and shall be paid as rent, whether or not any payment is payable to the Landlord or otherwise, and whether or not paid as compensation to the Landlord for expenses to which it has been put. The Landlord has all the rights against the Tenant for default in payment of Additional Rent that is has against the Tenant for default in payment of Basic Rent. 5.2 Business and Other Taxes In each and every year during the Term, the Tenant shall pay as Additional Rent, discharge within fifteen (15) days after they become due, and indemnify the Landlord from and against payment of, and any interest or penalty in respect of, the following: a. every tax, license fee, rate, duty and assessment of every kind with respect to any business carried on by the Tenant in the Premises or by any subtenant, licensee, concessionaire or franchisee or anyone else, or in respect of the use or occupancy of the Premises by the Tenant, its subtenants, licensees, concessionaires or franchisees, or anyone else (other than such taxes as income, profits or similar taxes assessed on the income of the Landlord); and b. all Realty Taxes in respect of tenantÓs fixtures, Leasehold Improvements, equipment or facilities on or about the Premises, and any Realty Taxes occurring as a result of any reason peculiar to the Tenant. Article 6 Ï Utilities and Building Systems 6.1 Payment for Utilities At the demand of the Landlord after utilities become separately metered and measured, the Tenant shall pay promptly when due all charges, costs, accounts and any other sums payable by reason of the supply of the utilities and services to the Premises. The Tenant shall contract with and pay the supplier directly. The Tenant shall immediately advise the Landlord of any installations, appliances or machines used by the Tenant which consume or are likely to consume large amounts of electricity or other utilities and, on request, shall promptly provide the Landlord with a list of all installations, appliances and machines used in the Premises. 6.2 No Overloading The Tenant will not install any equipment which would exceed or overload the capacity of the utility facilities in the Premises or the electrical wiring and service in the Premises, and agrees that if any equipment installed by the Tenant shall require additional utility facilities, such facilities shall be installed, if available, and subject to the LandlordÓs prior written approval thereof (which approval may not be unreasonably withheld), at the TenantÓs sole cost and expense in accordance with plans and specifications to be approved in advance by the Landlord, in writing. 6.3 No Liability In no event shall the Landlord be liablefor any injury to the Tenant, its employees, agents or invitees, or to the Premises, or to any property of the Tenant or anyone else, for any loss of profits or business interruption, indirect or consequential damages, or for any other costs, losses or damages of whatsoever kind arising from any interruption or failure in the supply of any utility or service to the Premises. Article 7 Ï Use of Premises 7.1 Use of Premises The Tenant acknowledges that the Premises will be used solely for the purpose set out in Section 1.1, and for no other purpose. 7.2 Observance of Law The Tenant shall, at its own expense, comply with all laws, by-laws, ordinances, regulations and directives of public authority having jurisdiction affecting the Premises or the use or occupation thereof including, without limitation, police, fire and health regulations and requirements of the fire insurance underwriters. Without limiting the generality of the foregoing: a. where, during the Term, the Tenant has, through its use or occupancy of the Premises, caused or permitted a release of a contaminant at, from or to the Premises, the Tenant shall immediately clean up such contaminant from the Premises, and any affected areas, at the TenantÓs expense; and b. on the termination of this Lease for any reason, the Tenant shall remove, at its expense, any contaminant or contamination which, through the TenantÓs use or occupancy of the Premises, it has brought to or created at the Premises. 7.3 Waste, Nuisance, Overloading The Tenant shall not do or suffer any waste or damage, disfiguration or injury to the Premises, nor permit or suffer any overloading of the floors, roof deck, walls or any other part of the Premises, and shall not use or permit to be used any part of the Premises for any illegal orunlawful purpose or any dangerous, noxious or offensive trade or business, and shall not cause or permit any nuisance in, at or on the Premises. Article 8 Ï Maintenance, Repairs, Use and Alterations of Premises 8.1 TenantÓs Obligations ÎMaintenance, Repair and Use In addition to and without limiting the statement of any other obligations set forth herein, the Tenant also covenants with the Landlord as follows: 8.1.1 To keep the premises in a good and reasonable state of repair consistent with the general standards applicable to buildings of a similar nature in the vicinity of the Premises; 8.1.2 To allow cleaning staff retained by the Landlord access to the Premises on any day after normal business hours to effect cleaning of such Premises; 8.1.3 Not to use or utilize the outer walls or windows of the Premises for any notice or nameplate advertising the presence of or business of the Tenant; and 8.1.4 To exhibit its name in form and character approved by the Landlord on the directory board in the entrance hallway to the building and on the interior door to the Premises. 8.2 LandlordÓs Obligations ÎMaintenance, Repair and Use In addition to and without limiting the statement of any other obligation as set forth herein and so long as the Tenant is not in default in respect of any covenant hereunder, the Landlord also covenants with the Tenant as follows: 8.2.1 The Tenant shall have access to and use of the Premises without interference from the Landlord; 8.2.2 During the LandlordÓs normal working hours, the Tenant shall have access to and use of the Building mailroom, including any mail sorting service offered therein; 8.2.3 To supply hot and cold water to wash basin and toilets in the Building within which the Premises is located; 8.2.4 To maintain the Building Systems in reasonable repair and working order; 8.2.5 To keep the common areas in the Building clean and well lighted; 8.2.6To maintain the outer walls and roof of the Building in proper structural repair; and 8.2.7To employ competent cleaning staff to keep the Premises suitably cleaned and dusted. 8.3 Inspection and Repair on Notice The Landlord, its servants, agents and contractors shall be entitled to enter on the Premises at any time, without notice, for the purpose of making emergency repairs, and during normal business hours on reasonable prior written notice, for the purpose of inspecting and making repairs, alterations or improvements to the Premises, or for the purpose of having access to the under floor ducts, or to the access panels to mechanical shafts (which the Tenant agrees not to obstruct). The Tenant shall not be entitled to compensation for any inconvenience, nuisance or discomfort occasioned thereby. The Landlord, its servants, agents and contractors may, at any time and from time to time, on reasonable prior written notice, enter on the Premises to remove any article or remedy any condition which, in the opinion of the Landlord, would likely lead to the cancellation of any policy of insurance. The Landlord will take reasonable precautions and attempt to schedule such work so as not to unreasonably interfere with the operation of the TenantÓs business and to minimize interference with the TenantÓs use and enjoyment of the Premises. The Tenant shall promptly effect all repairs necessitated by the TenantÓs negligence or willful misconduct or the negligence or willful misconduct of the TenantÓs agents, servants, contractors, invitees, employees or others for whom the Tenant is in law responsible. 8.4 Alterations The Landlord and Tenant hereby acknowledge that, as at and effective March 31, 2022, they have reached consensus and agreement that, 8.4.1 prior to commencement of the Term of this Lease Agreement, the Landlord shall complete Leasehold Improvements of the Leased Premises as set forth and detailed in Schedule ÐBÑ hereto, the cost of which Leasehold Improvements shall be borne by the Party also identified in Schedule ÒBÑ hereto; and, 8.4.2 as also set forth in Schedule ÐBÑ hereto, the cost of any Leasehold Improvements authorized for completion by or on behalf of the Tenant during the Term of the Lease Agreement shall be borne and paid for, in full, by the Tenant. Subject to the commitments set forth immediately above and the Leasehold Improvements set forth in Schedule ÐBÑ hereto, the Tenant will not make or erect in or to the Premises any installations, alterations, additions or partitions without first submitting drawings and specifications to the Landlord and obtaining the Land lordÓs prior written consent, which the Landlord shall not unreasonably withhold. The Tenant must further obtain the LandlordÓs prior written consent to any change or changes in such drawings and specifications. The Tenant will pay to the Landlord the LandlordÓs reasonable out-of- pocket costs of having its architects approve such drawings and specifications and any changes. Such work shall be performed by qualified contractors engaged by the Tenant (and approved by the Landlord), but in each case only under a written contract approved in writing by the Landlord and subject to all reasonable conditions which the Landlord may impose, provided nevertheless that the Landlord may, at its option, require that the LandlordÓs contractors be engaged for any structural, mechanical or electrical work. The Tenant shall submit to the LandlordÓs reasonable supervision over construction and promptly pay to the LandlordÓs or the TenantÓs contractors, as the case may be, when due, the cost of all such work and of all materials, labor and services involved therein and of all decoration and all changes to the Premises, its equipment or services, necessitated thereby. 8.5 Signs The Tenant shall be permitted to install a sign on the exterior of the Premises, subject to the LandlordÓs approval as to size, location, design, type and method of installation, which approval shall not be unreasonably withheld. The Tenant shall not install and otherwise display any additional sign on any part of the outside of the Premises or that is visible from the outside of the Premises without the prior consent of the Landlord, not to be unreasonably withheld. 8.6 Construction Liens If any construction or other lien or order for the payment of money shall be filed against the Premises by reason of or arising out of any labour or material furnished to the Tenant or to anyone claiming through the Tenant, the Tenant, within five (5) days after receipt of notice of the filing thereof, shall cause the same to be discharged by bonding, deposit, payment, court order or otherwise. The Tenant shall defend all suits to enforce such liens or orders against the Tenant at the TenantÓs sole expense. The Tenant indemnifies the Landlord against any expense or damage incurred as a result of such liens or orders. 8.7 Removal of Improvements and Fixtures (1) All Leasehold Improvements, regardless of by whom or on whose behalf completed and/or paid for, shall immediately on their placement become the LandlordÓs property, without compensation to the Tenant. Except as otherwise agreed by the Landlord in writing, no Leasehold Improvements or trade fixtures shall be removed from the Premises by the Tenant, either during or on the expiry or earlier termination of the Term, except that: a. the Tenant may, during the Term, in the usual course of its business, remove its trade fixtures, provided that the Tenant is not in default under this Lease, and at the end of the Term, the Tenant shall remove its trade fixtures; and b. the Tenant shall, at its sole cost, remove such of the Leasehold Improvements as the Landlord shall require to be removed, such removal to be completed on or before the end of the Term. (2) The Tenant shall, at its own expense, repair any damage caused to the Premises by the Leasehold Improvements or trade fixtures or the removal thereof. In the event that the Tenant fails to remove its trade fixtures prior to the expiry or earlier termination of the Term, such trade fixtures shall, at the option of the Landlord, become the property of the Landlord and may be removed from the Premises and sold or disposed of by the Landlord in such manner as it deems advisable. For greater certainty, the TenantÓs trade fixtures shall not include any Building Systems or light fixtures. Notwithstanding anything in this Lease, the Landlord shall be under no obligation to repair or maintain the TenantÓs installations. 8.8 Surrender of Premises At the expiration or earlier termination of this Lease, the Tenant shall peaceably surrender and give up to the Landlord vacant possession of the Premises in the same condition and state of repair as the Tenant is required to maintain the Premises throughout the Term and in accordance with its obligations in Section 8.7. Article 9 Ï Insurance and Indemnity 9.1 TenantÓs Insurance (1)The Tenant shall, at its sole cost and expense, take out and maintain in full force and effect, at all times throughout the Term, the following insurance: a. ÐAll RisksÑ insurance on property of every description and kind owned by the Tenant, or for which the Tenant is legally liable, or which is installed by or on behalf of the Tenant, within the Premises including, without limitation, stock-in-trade, furniture, equipment, partitions, trade fixtures and Leasehold Improvements, in an amount not less than the full replacement cost thereof from time to time; b. general liability and property damage insurance, including personal liability, contractual liability, non-owned automobile liability, and ownersÓ and contractorsÓ protective insurance coverage with respect to the Premises. Such policies shall be written on a comprehensive basis with coverage for any one occurrence or claim of not less than five million dollars ($5,000,000) or such higher limits as the Landlord may reasonably require from time to time; c. TenantsÓ Legal Liability insurance with respect to the premises, such policy to be written on a comprehensive basis with coverage for any one occurrence or claim of not less than Two Million Dollars ($2,000,000.00) per occurrence or any such higher limits as the Landlord may reasonably require from time to time; d. when applicable, broad form comprehensive boiler and machinery insurance on a blanket repair and replacement basis, with limits for each accident in an amount not less than the full replacement costs of the property, with respect to all boilers and machinery owned or operated by the Tenant or by others (other than the Landlord) on behalf of the Tenant in the Premises or relating to or serving the Premises; and, e. such other forms of insurance as may be reasonably required by the Landlord and any Mortgagee from time to time. (2) All such insurance shall be with insurers and shall be on such terms and conditions as the Landlord reasonably approves. The insurance described in Sections 9.1(a) and 9.1(c) shall name as loss payee the Landlord and anyone else with an interest in the Premises from time to time designated in writing by the Landlord, and shall provide that any proceeds recoverable in the event of damage to Leasehold Improvements shall be payable to the Landlord. The insurance described in Sections 9.1(b) and 9.1(d) shall name as an additional insured the Landlord and anyone else with an interest in the Premises from time to time designated in writing by the Landlord. The Landlord agrees to make available such proceeds toward repair or replacement of the insured property if this Lease is not terminated pursuant to the terms of this Lease. All public liability insurance shall contain a provision for cross-liability or severability of interest as between the Landlord and the Tenant. (3) All of the foregoing property policies shall contain a waiver of any right of subrogation or recourse by the TenantÓs insurers against the landowner or the landlordÓs mortgagees, their contractors, agents, employees, save and except to the extent that the landlord or the landlordÓs mortgagees, their contractors, agents and employees have caused or contributed to any loss for which payout has been made by the tenantÓsinsurers pursuant to any such property policy. The Tenant shall obtain fromthe insurers under such policies undertakings to notify the Landlord in writing at least thirty (30) days prior to any cancellation thereof. The Tenant shall furnish to the Landlord, on written request, certificates of all such policies. The Tenant agrees that if it fails to take out or to keep in force such insurance or if it fails to provide a certificate of every policy and evidence of continuation of coverage as herein provided, the Landlord shall have the right to take out such insurance and pay the ÐpremiumÑ therefore and, in such event, the Tenant shall pay to the Landlord the amount paid as a premium plus fifteen percent (15%), which payment shall be deemed to be Additional Rent payable on the first day of the next month following payment by the Landlord. 9.2 LandlordÓs Insurance The Landlord shall provide and maintain insurance on the Premises against loss, damage or destruction caused by fire and extended perils under a standard extended form of fire insurance policy in such amounts and on such terms and conditions as would be carried by a prudent owner of a similar building, having regard to the size, age and location of the Premises. The amount of insurance to be obtained shall be determined at the sole discretion of the Landlord. The Landlord may maintain such other insurance in respect of the Premises and its operation and management as the Landlord determines, acting reason ably. The Tenant shall not be an insured under the policies with respect to the LandlordÓs insurance, nor shall it be deemed to have any insurable interest in the property covered by such policies, or any other right or interest in such policies or their proceeds. 9.3 Increase of Landlord Premiums If the occupancy of the Premises, the conduct of business in the Premises, or any acts or omissions of the Tenant in the Premises or any part thereof, causes or results in any increase in premiums for the insurance carried from time to time by the Landlord with respect to the Premises, the Tenant shall pay any such increase in premiums as Additional Rent forthwith after invoices for such additional premiums are rendered by the Landlord. In determining whether increased premiums are caused by or result from the use and occupancy of the Premises, a schedule issued by the organization computing the insurance rate on the Premises showing the various components of such rate shall be conclusive evidence of the several items and charges which make up such rate. The Tenant shall comply promptly with all requirements and recommendations of the InsurerÓs Advisory Organization of Canada (or any successor thereof), or of any insurer now or hereafter in effect, pertaining to or affecting the Premises. 9.4 Tenant Indemnity The Tenant shall indemnify the Landlord and save it harmless from any and all losses or claims, actions, demands, liabilities and expenses in connection with loss of life, personal injury and/or damage to or loss of property: (a) arising out of any occurrence in or about the Premises; (b) occasioned or caused wholly or in part by any act or omission of the Tenant or anyone for whom it is in law responsible; or (c) arising from any breach by the Tenant of any provision of this Lease, such obligation to apply to occurrences during the period of occupation of the Premises by the Tenant pursuant to this Agreement and any claims as asserted against the Landlord in respect of such occurrence for the period ending two (2) years after the end of such occupation and the effective Term of the Agreement. 9.5 Mutual Release (1) Each of the Landlord and the Tenant releases the other and waives all claims against the other and those for whom the other is in law responsible with respect to occurrences insured against or required to be insured against by the releasing party, whether any such claims arise as a result of the negligence or otherwise of the other or those for whom it is in law responsible, subject to the following: a. such release and waiver shall be effective only to the extent of proceeds of insurance received by the releasing party or proceeds which would have been received if the releasing party had obtained all insurance required to be obtained by it under this Lease (whichever is greater) and, for this purpose, deductible amounts under the TenantÓs insurance (but not the LandlordÓs) shall be deemed to be proceeds of insurance received; and b. to the extent that both parties have insurance or are required to have insurance for any occurrence, the TenantÓs insurance shall be primary. (2) Notwithstanding the foregoing or anything else herein contained, in no event, whether or not the result of the willful act or the negligence of the Landlord, its agents, officers, employees or others for whom it is legally responsible, and irrespective of any insurance that may or may not be carried or required to be carried, shall the Landlord be liable for: a. damage to property of the Tenant or others located on the Premises; b. any injury or damage to persons or property resulting from fire, explosion, steam, water, rain, snow or gas which may leak into or issue or flow from any part of the Premises or from the water, steam or drainage pipes or plumbing works of the Premises or from any other place or quarter; c. any damage caused by or attributable to the condition or arrangement of any electrical or other wiring; or d. any indirect or consequential damages suffered by the Tenant. Article 10 Ï Assignment and Subletting 10.1 Assignment, Subletting The Tenant shall not effect any Transfer without the prior written consent of the Landlord, which shall not be unreasonably withheld. No consent to any Transfer shall relieve the Tenant from its obligation to pay Rent and to perform all of the covenants, terms and conditions herein contained. In the event of a Transfer, the Landlord may collect Rent or sums on account of Rent from the Transferee and apply the net amount collected to the Rent payable hereunder, but no such Transfer or collection, or acceptance of the Transferee as tenant, shall be deemed to be a waiver of this covenant. 10.2 LandlordÓs Consent If the Tenant desires to effect a Transfer, then and so often as such event shall occur, the Tenant shall make its request to the Landlord in writing. The TenantÓs request shall contain the information required by Section 10.3 of this Lease. The Landlord shall, within fourteen (14) days after receipt of such request, notify the Tenant in writing either that: (a) the Landlord consents or does not consent, as the case may be; or (b) the Landlord elects to cancel and terminate this Lease if the request is to assign the Lease or to sublet or otherwise transfer all of the Premises or, if the request is to sublet or otherwise transfer a portion of the Premises only, to cancel and terminate this Lease with respect to such portion. If the Landlord elects to cancel this Lease as aforesaid and so advises the Tenant in writing, the Tenant shall then notify the Landlord in writing within fifteen (15) days thereafter of the TenantÓs intention either to refrain from such Transfer or to accept the cancellation of the Lease (in whole or in part, as the case may be). Failure of the Tenant to deliver notice to the Landlord within such fifteen (15) day period advising of the TenantÓs desire to refrain from such Transfer shall be deemed to be an acceptance by the Tenant of the LandlordÓs cancellation of this Lease (in whole or in part, as the case may be). Any cancellation of this Lease pursuant to this Section 10.2 shall be effective on the later of the date originally proposed by the Tenant as being the effective date of the Transfer and the last day of the month sixty (60) days following the date of the LandlordÓs notice to cancel this Lease. 10.3 Requests for Consent Requests by the Tenant for the LandlordÓs consent to a Transfer shall be in writing and shall be accompanied by the name, address, telephone numbers, business experience, credit and financial information and banking references of the Transferee, and shall include a true copy of the document evidencing the proposed Transfer, and any agreement relating thereto. The Tenant shall also provide such additional information pertaining to the Transferee as the Landlord may reasonably require. The LandlordÓs consent shall be conditional on the following: a. the Tenant remaining fully liable to pay Rent and to perform all of the covenants, terms and conditions herein contained; b. the Landlord being satisfied, acting reasonably, with the financial ability and good credit rating and standing of the Transferee and the ability of the Transferee to carry on the permitted use; c.the Tenant having regularly and duly paid Rent and performed all the covenants contained in this Lease; d. the Transferee having entered into an agreement with the Landlord agreeing to be bound by all of the terms, covenants and conditions of this Lease; e. the Tenant paying to the Landlord, prior to receiving such consent, an administrative fee and all reasonable legal fees and disbursements incurred by the Landlord in connection with the Transfer; and f.the Tenant paying to the Landlord, as Additional Rent, all excess rent and other profit earned by the Tenant in respect of the Transfer. 10.4 Change of Control Any transfer or issue by sale, assignment, bequest, inheritance, operation of law, or other disposition, or by subscription, of any part or all of the corporate shares of the Tenant or any other corporation, which would result in any change in the effective direct or indirect control of the Tenant, shall be deemed to be a Transfer, and the provisions of this Article 10 shall apply mutatis mutandis. The Tenant shall make available to the Landlord or its lawful representatives such books and records for inspection, at all reasonable times, in order to ascertain whether there has, in effect, been a change in control. This provision shall not apply if the Tenant is a public company or is controlled by a public company listed on a recognized stock exchange and such change occurs as a result of trading in the shares of a corporation listed on such exchange. 10.5 No Advertising The Tenant shall not advertise that the whole or any part of the Premises is available for assignment or sublease, and shall not permit any broker or other person to do so unless the text and format of such advertisement is approved in writing by the Landlord. No such advertisement shall contain any reference to the rental rate of the Premises. 10.6 Assignment by Landlord In the event of the sale or lease by the Landlord of its interest in the Premises or any part or parts thereof, and in conjunction therewith the assignment by the Landlord of this Lease or any interest of the Landlord herein, the Landlord shall be relieved of any liability under this Lease in respect of matters arising from and after such assignment. 10.7 Status Certificate The Tenant shall, on ten (10) daysÓ notice from the Landlord, execute and deliver to the Landlord a statement as prepared by the Landlord in writing certifying the following: a. that this Lease is unmodified and in full force and effect, or, if modified, stating the modifications and that the same is in full force and effect as modified; b. the amount of the Basic Rent then being paid; c. the dates to which Basic Rent, by installments or otherwise, and Additional Rent and other charges hereunder have been paid; and d. whether or not there is any existing default on the part of the Landlord of which the Tenant has notice. 10.8 Subordination and Non-Disturbance This Lease and all of the rights of the Tenant hereunder are, and shall at all times, be subject and subordinate to any and all Mortgages and any renewals or extensions thereof now or hereinafter in force against the Premises. Upon the request of the Landlord, the Tenant shall promptly subordinate this Lease and all its rights hereunder in such form or forms as the Landlord may require to any such Mortgage or Mortgages, and to all advances made or hereinafter to be made on the security thereof and will, if required, attorn to the holder thereof. No subordination by the Tenant shall have the effect of permitting a Mortgagee to disturb the occupation and possession by the Tenant of the Premises or of affecting the rights of the Tenant pursuant to the terms of this Lease, provided that the Tenant performs all of its covenants, agreements and conditions contained in this Lease and contemporaneously executes a document of attornment as required by the Mortgagee. Article 11 Ï Quiet Enjoyment 11.1 Quiet Enjoyment Subject to the Acknowledgement set forth on Schedule ÐBÑ hereto, the Tenant, on paying the Rent hereby reserved and performing and observing the covenants and provisions herein required to be performed and observed on its part, shall peaceably enjoy the Premises for the Term. Article 12 Ï Damage and Destruction 12.1 Damage or Destruction to Premises If the Premises or any portion thereof are damaged or destroyed by fire or by other casualty, Rent shall abate in proportion to the area of that portion of the Premises which, in the opinion of the LandlordÓs architect or professional engineer, is thereby rendered unfit for the purposes of the Tenant until the Premises are repaired and rebuilt, and the Landlord shall repair and rebuild the Premises. The LandlordÓs obligation to repair and rebuild shall not include the obligation to repair and rebuild any chattel, fixture, leasehold improvement, installation, addition or partition in respect of which the Tenant is required to maintain insurance hereunder, or any other property of the Tenant. Rent shall recommence to be payable one (1) day after the Landlord notifies the Tenant that the Tenant may reoccupy the Premises for the purpose of undertaking its work. 12.2 Rights to Termination Notwithstanding Section 12.1: a. if the Premises or any portion thereof are damaged or destroyed by any cause whatsoever and cannot, in the reasonable opinion of the Landlord, be rebuilt within one hundred and twenty (120) days of the damage or destruction, the Landlord may terminate this Lease by giving to the Tenant, within thirty (30) days after such damage or destruction, notice of termination, and thereupon Rent and other payments hereunder shall be apportioned and paid to the date of such damage or destruction, and the Tenant shall immediately deliver up vacant possession of the Premises to the Landlord; and b. in the event of damage or destruction occurring by reason of any cause in respectof which proceeds of insurance are substantially insufficient to pay for the costs of rebuilding the Premises or are not payable to or received by the Landlord, or in the event that any Mortgagee or other person entitled thereto shall not consent to the payment to the Landlord of the proceeds of any insurance policy for such purpose or, in the event that the Landlord is not able to obtain all necessary governmental approvals and permits to rebuild the Premises, the Landlord may elect, within thirty (30) days of such damage or destruction, on written notice to the Tenant, to terminate this Lease, and the Tenant shall immediately deliver up vacant possession of the Premises to the Landlord. 12.3 Certificate Conclusive Any decisions regarding the extent to which the Premises has become unfit for use shall be made by an architect or professional engineer appointed by the Landlord, whose decision shall be final and binding on the parties. 12.4 LandlordÓs Work In performing any reconstruction or repair, the Landlord may effect changes to the Premises and its equipment and systems. The Landlord shall have no obligation to grant to the Tenant any TenantÓs allowances to which it may have been entitled at the beginning of the Term, and shall have no obligation to repair any damage to Leasehold Improvements or the TenantÓs fixtures. 12.5 Expropriation (1) If at any time during the Term any public body or paramount authority shall take or expropriate the whole or a portion of the Premises, then the following provisions shall apply: a. if such expropriation or compulsory taking does not materially affect the TenantÓs use or enjoyment of the Premises, then the whole of the compensation awarded or settled, whether fixed by agreement or otherwise, shall be paid or received by the Landlord, and the Tenant assigns, transfers and sets over unto the Landlord all of the right, title and interest of the Tenant therein and thereto, and this Lease shall thereafter continue in effect with respect to the remainder of the Premises, without abatement or adjustment of Rent; and b. if such expropriation or compulsory taking does materially affect the TenantÓs use or enjoyment of the Premises, then, at the LandlordÓs option: (i) this Lease shall be deemed to terminate and the Term shall terminate on the date on which the expropriating or taking authority requires possession of the lands so expropriated or taken; or (ii) the Premises shall be adjusted to exclude the area so taken, the Landlord shall complete any work required to the Premises as a result of such taking (excluding any work relating to any chattel, fixture, leasehold improvement, installation, addition or partition in respect of which the Tenant is required to maintain insurance hereunder, or any other property of the Tenant) and the Rent shall be adjusted if the Rentable Area of the Premises changes as a result of such taking. In either event the Landlord shall be entitled to receive the entire compensation awarded or settlement, whether fixed by agreement or otherwise, save and except for the portion thereof that is specifically awarded or allocated in respect of the leasehold improvements or other interests of the Tenant. (2) The Landlord and the Tenant will cooperate with each other regarding any expropriation of the Premises or any part thereof so that each receives the maximum award to which it is entitled at law. Article 13 Ï Default 13.1 Default and Right to Re-enter Any of the following constitutes an Event of Default under this Lease: a. any Rent due is not paid within five (5) days after notice in writing from the Landlord to the Tenant; b. the Tenant has breached any of its obligations in this Lease and, if such breach is capable of being remedied and is not otherwise listed in this Section 13.1, after notice in writing from the Landlord to the Tenant: i. the Tenant fails to remedy such breach within ten (10) days (or such shorter period as may be provided in this Lease); or ii. if such breach cannot reasonably be remedied within ten (10) days (or such shorter period), the Tenant fails to commence to remedy such breach within ten (10) days of such breach, or thereafter fails to proceed diligently to remedy such breach; c. the Tenant or any Indemnifier becomes bankrupt or insolvent or takes the benefit of any statute for bankrupt or insolvent debtors or makes any proposal, an assignment or arrangement with its creditors, or any steps are taken or proceedings commenced by any person for the dissolution, winding-up or other termination of the TenantÓs existence or the liquidation of its assets; d. a trustee, receiver, receiver/manager or a person acting in a similar capacity is appointed with respect to the business or assets of the Tenant or any Indemnifier; e. the Tenant or any Indemnifier makes a sale in bulk of all or a substantial portion of its assets, other than in conjunction with an assignment or sublease approved by the Landlord; f.this Lease or any of the TenantÓs assets are taken under a writ of execution and such writ is not stayed or vacated within fifteen (15) days after the date of such taking; g.the Tenant makes an assignment or sublease, other than in compliance with the provisions of this Lease; h. the Tenant abandons or attempts to abandon the Premises, or the Premises become vacant or substantially unoccupied for a period often (10) consecutive days or more without the consent of the Landlord; i. the Tenant moves or commences, attempts or threatens to move its trade fixtures, chattels and equipment out of the Premises; j. any insurance policy covering any part of the Premises is, or is threatened to be, cancelled or adversely changed (including a substantial premium increase) as a result of any action or omission by the Tenant or any person for whom it is legally responsible. 13.2 Default and Remedies If and whenever an Event of Default occurs, then, without prejudice to any other rights which it has pursuant to this Lease or at law, the Landlord shall have the following rights and remedies, which are cumulative and not alternative: a. to terminate this Lease by notice to the Tenant or to re-enter the Premises and repossess them and, in either case, enjoy them as of its former estate, and to remove all persons and property from the Premises and store such property at the expense and risk of the Tenant or sell or dispose of such property in such manner as the Landlord sees fit without notice to the Tenant. If the Landlord enters the Premises without notice to the Tenant as to whether it is terminating this Lease under this Section 13.2(a) or proceeding under Section 13.2(b) or any other provision of this Lease, the Landlord shall be deemed to be proceeding under Section 13.2(b), and the Lease shall not be terminated, nor shall there be any surrender by operation of law, but the Lease shall remain in full force and effect until the Landlord notifies the Tenant that it has elected to terminate this Lease. No entry by the Landlord during the Term shall have the effect of terminating this Lease without notice to that effect to the Tenant; b. to enter the Premises as agent of the Tenant to do any or all of the following: i. relet the Premises for whatever length and on such terms as the Landlord, in its discretion, may determine, and to receive the rent therefore; ii. take possession of any property of the Tenant on the Premises, store such property at the expense and risk of the Tenant, or sell or otherwise dispose of such property in such manner as the Landlord sees fit without notice to the Tenant; iii. make alterations to the Premises to facilitate their reletting; and iv. apply the proceeds of any such sale or reletting first, to the payment of any expenses incurred by the Landlord with respect to any such reletting or sale, second, to the payment of any indebtedness of the Tenant to the Landlord other than Rent, and third, to the payment of Rent in arrears, with the residue to be held by the Landlord and applied to payment of future Rent as it becomes due and payable, provided that the Tenant shall remain liable for any deficiency to the Landlord; c. to remedy or attempt to remedy any default of the Tenant under this Lease for the account of the Tenant and to enter on the Premises for such purposes. No notice of the LandlordÓs intention to remedy or attempt to remedy such default need be given to the Tenant unless expressly required by this Lease, and the Landlord shall not be liable to the Tenant for any loss, injury or damages caused by acts of the Landlord in remedying or attempting to remedy such default. The Tenant shall pay to the Landlord all expenses incurred by the Landlord in connection therewith; d. to recover from the Tenant all damages, costs and expenses incurred by the Landlord as a result of any default by the Tenant including, if the Landlord terminates this Lease, any deficiency between those amounts which would have been payable by the Tenant for the portion of the Term following such termination and the net amounts actually received by the Landlord during such period of time with respect to the Premises; and e. to recover from the Tenant the full amount of the current monthÓs Rent together with the next three (3) monthsÓ installments of Rent, all of which shall immediately become due and payable as accelerated rent. 13.3 Distress Notwithstanding any provision of this Lease or any provision of any applicable legislation, none of the goods and chattels of the Tenant on the Premises at any time during the Term shall be exempt from levy by distress for Rent in arrears, and the Tenant waives any such exemption. If the Landlord makes any claim against the goods and chattels of the Tenant by way of distress, this provision may be pleaded as an estoppel against the Tenant in any action brought to test the right of the Landlord to levy such distress. 13.4 Costs The Tenant shall pay to the Landlord all damages, costs and expenses (including, without limitation, all legal fees on a solicitor and client basis) incurred by the Landlord in enforcing the terms of this Lease, or with respect to any matter or thing which is the obligation of the Tenant under this Lease, or in respect of which the Tenant has agreed to insure or to indemnify the Landlord. 13.5 Remedies Cumulative Notwithstanding any other provision of this Lease, the Landlord may from time to time resort to any or all of the rights and remedies available to it in the event of any default hereunder by the Tenant, either by any provision of this Lease, by statute, or common law, all of which rights and remedies are intended to be cumulative and not alternative. The express provisions contained in this Lease as to certain rights and remedies are not to be interpreted as excluding any other or additional rights and remedies available to the Landlord by statute or common law. Article 14 Ï General 14.1 Entry (1)Provided that the Tenant has not exercised any option to extend this Lease as provided herein, the Landlord shall be entitled, at any time during the last nine (9) months of the Term: b. without notice to or consent by the Tenant, to place on the exterior of the Premises the LandlordÓs usual notice(s) that the Premises are for rent; and c. on reasonable prior notice, to enter on the Premises during normal business hours for the purpose of exhibiting same to prospective tenants. (2) The Landlord may enter the Premises at any time during the Term, on reasonable notice, for the purpose of exhibiting the Premises to prospective Mortgagees and/or purchasers, or for the purpose of inspecting the Premises. The Landlord shall have the right to place on the Premises a Ðfor saleÑ sign of reasonable dimensions. 14.2 Force Majeure Notwithstanding any other provision contained herein, in the event that either the Landlord or the Tenant should be delayed, hindered or prevented from the performance of any act required hereunder by reason of any unavoidable delay, including strikes, lockouts, unavailability of materials, inclement weather, acts of God or any other cause beyond its reasonable care and control, but not including insolvency or lack of funds, then performance of such act shall be postponed for a period of time equivalent to the time lost by reason of such delay. The provisions of this Section 14.2 shall not under any circumstances operate to excuse the Tenant from prompt payment of Rent and/or any other charges payable under this Lease. 14.3 Effect of Waiver or Forbearance No waiver by any party of any breach by any other party of any of its covenants, agreements or obligations contained in this Lease shall be or be deemed to be a waiver of any subsequent breach thereof or the breach of any other covenants, agreements or obligations, nor shall any forbearance by any party to seek a remedy for any breach by any other party be a waiver by the party so forbearing of its rights and remedies with respect to such breach or any subsequent breach. The subsequent acceptance of Rent by the Landlord shall not be deemed a waiver of any preceding breach by the Tenant of any term, covenant or condition regardless of the LandlordÓs knowledge of such preceding breach at the time of the acceptance of such Rent. All Rent and other charges payable by the Tenant to the Landlord hereunder shall be paid without any deduction, set-off or abatement whatsoever, and the Tenant waives the benefit of any statutory or other right in respect of abatement or set-off in its favour at the time hereof or at any future time. 14.4 Notices (1) Any notice, delivery, payment or tender of money or document(s) to the parties hereunder may be delivered personally or sent by prepaid registered or certified mail or prepaid courier to the address for such party as set out in Section 1.1(a), (b) or (c), as applicable, and any such notice, delivery or payment so delivered or sent shall be deemed to have been given or made and received on delivery of same or on the third business day following the mailing of same, as the case may be. Each party may, by notice in writing to the others from time to time, designate an alternative address in Canada to which notices given more than ten (10) days thereafter shall be addressed. (2) Notwithstanding the foregoing, any notice, delivery, payment or tender of money or document(s) to be given or made to any party hereunder during any disruption in the service of Canada Post shall be deemed to have been received only if delivered personally or sent by prepaid courier. 14.5 Registration Neither the Tenant nor anyone on the TenantÓs behalf or claiming under the Tenant (including any Transferee) shall register this Lease or any Transfer against the Premises. The Tenant may register a notice or caveat of this Lease provided that: (a) a copy of the Lease is not attached; (b) no financial terms are disclosed; (c) the Landlord gives its prior written approval to the notice or caveat; and (d) the Tenant pays the LandlordÓs reasonable costs on account of the matter. Upon the expiration or earlier termination of the Term, the Tenant shall immediately discharge or otherwise vacate any such notice or caveat. 14.6 Number, Gender, Effect of Headings Words importing the singular number only shall include the plural and vice versa, words importing the masculine gender shall include the feminine and neuter genders, and words importing persons shall include firms and corporations and vice versa. The division of this Lease into Articles and Sections and the insertion of headings are for convenience of reference only, and shall not affect the construction or interpretation of this Lease. 14.7 Severability, Subdivision Control If any Article or Section or part or parts of an Article or Section in this Lease is or is held to be illegal or unenforceable, it or they shall be considered separate and severable from the Lease and the remaining provisions of this Lease shall remain in full force and effect and shall be binding on the Landlord and the Tenant as though such Article or Section or part or parts thereof had never been included in this Lease. It is an express condition of this Lease that the subdivision control provisions of the applicable provincial legislation be complied with, if necessary. If such compliance is necessary, the Tenant covenants and agrees to diligently proceed, at its own expense, to obtain the required consent, and the Landlord agrees to cooperate with the Tenant in bringing such application. 14.8 Entire Agreement There are no covenants, representations, warranties, agreements or other conditions expressed or implied, collateral or otherwise, forming part of or in any way affecting or relating to this Lease, save as expressly set out or incorporated by reference herein, and this Lease constitutes the entire agreement duly executed by the parties, and no amendment, variation or change to this Lease shall be binding unless the same shall be in writing and signed by the parties. 14.9 Successors and Assigns The rights and liabilities of the parties shall enure to the benefit of their respective heirs, executors, administrators, successors and assigns, subject to any requirement for consent by the Landlord hereunder. 14.10 Confidentiality and Personal Information (1) The contents, terms and conditions of this Lease shall be kept strictly confidential by the Tenant. The Tenant shall not, under any circumstances, discuss or reveal the details of this Lease with any armÓs-length parties including, but not limited to, any prospective tenants, real estate agents or others, except the TenantÓs legal and financial advisors, any bona fide Transferee, and except as may be required by law. (2) Any Tenant or Indemnifier that is an individual person consents to the collection and use of their personal information, as provided directly or collected from third parties, for the purposes of the Landlord considering the TenantÓs offer in respect of this Lease and determining the suitability of the Tenant or Indemnifier, as applicable, (both initially and on an on-going basis), including the disclosure of such information to existing and potential lenders, investors and purchasers. IN WITNESS WHEREOF the parties have duly executed this Lease. LANDLORD Corporation of the County of Elgin Per:____________________________ Name: Title: Warden Per:____________________________ Name: Julie Gonyou Title: Chief Administrative Officer We have the authority to bind the Corporation TENANT Medavie EMS Elgin Ontario Inc. Per:____________________________ Name: Title: Per:____________________________ Name: Title: We have the authority to bind Medavie EMS Elgin Ontario Inc. SCHEDULE ÐBÑ Leasehold Improvements A) Leasehold Improvements to be completed by Landlord and at LandlordÓs expense (1) Remodel Leased Premises in accordance with approved plans dated March 28, 2022 and prepared by L360 Architecture. (2) Provision of all furnishings, appliances and audio video equipment as agreed to by Landlord and Tenant. B) Leasehold Improvements to be completed by Landlord and at TenantÓs expense None. C) Leasehold Improvements to be completed by Tenant at TenantÓs expense None. SCHEDULE ÐCÑ Extension Rights None . SCHEDULE ÐDÑ Acknowledgement Î Quiet Enjoyment The Tenant hereby acknowledges that the Landlord has advised that, during part or all of the Term of the Lease Agreement, it shall be constructing and installing two (2) elevator shafts, elevator cars, lobbies, and related equipment and controls on the east side of the Premises, adjacent to north-south corridor, and decommissioning of the existing elevator shafts, cars, and equipment within the Premises. The Tenant further acknowledges that the Landlord has also advised that, by its scope and nature, the said Works will cause sound, vibration, and other consequences which may interfere with the quiet and peaceable enjoyment of the Premises as otherwise provided herein. Provided that the Landlord shall make reasonable efforts to minimize the effects of such sound vibration, and other consequences of the said Works, the detail and implementation of which efforts lies in the unfettered discretion of the Landlord, the Tenant hereby agrees to accept the said sound, vibration and other consequences without complaint, claim, including but not limited as to damages, compensation, or to rebate, abatement, or adjustment of Rent, and further agrees that such sound, vibration and other consequences shall not constitute a breach or violation of the said entitlement to Quiet Enjoyment as provided for herein. Date: January 1, 2023 _____________________________ CORPORATION OF THE COUNTY OF ELGIN and MEDAVIE EMS ELGIN ONTARIO INC. _____________________________ Lease Agreement ____________________________ Stephen H. Gibson 450 Sunset Drive St. Thomas, ON N5R 5V1 County Solicitor 2023 BUDGET DELIBERATIONS Meeting #1 Presentation to Elgin County Council January 10, 2023 Agenda Introduction Budget Overview & Survey Results Budget Risks and Opportunities 10-year Budget Plan Overview Departmental Presentations -> Next Steps Recommendation THAT Council feedback regarding the draft budget and departmental priorities be received as staff direction to amend the draft budget for presentation at a future meeting. Key Dates Budget Meetings 1.) January 10, 2023 2.) January 25, 2023 (*) 3.) February 14, 2023 4.) February 28, 2023 Final Budget Approval (target) 5.) March 14, 2023 (**) (*) public posting of 2023 Draft Budget, as directed by Council Note: Additional Meetings will be scheduled as "Special Meetings" Introduction Serving Elgin 2023 Budget Survey reviewed by Budget Committee July 2022 Survey published and distributed (July September) Results presented to Budget Committee November 2022 Proposed public input period following Meeting #2 Investing in Elgin Survey results informed departmental budgets (Oct Dec 2022) Executive Leadership Team (ELT) identified risks and opportunities (October) Ongoing interdepartmental collaboration, led by ELT Finance Team compiled departmental budgets and identified variances Strategic Plan Council developed a Strategic Plan incorporating its Mission, Vision and Values into three (3) strategic priorities. www.elgincounty.ca/strategicplan/ Mandatory vs. Discretionary Services Mandatory Services are services required by legislation. Examples include: Ambulance Services Social Services Long Term Care and Seniors Services Public Health Services Social Services Discretionary Services are services that have been established in response to community need where in Council can exercise more "discretion" with respect to service delivery and spending. Examples include: Museum / Archives Economic Development & Tourism Budget Overview Comparative data of Operating and Capital shows fluctuations covered temporarily by Reserves or Debt Council considers whether to or operating and capital budget items to minimize the need for debt and determine the final Levy increase Debt of $12M was utilized in 2021 and $27M is preapproved for the Terrace Lodge Redevelopment Project as needed Budget Overview Budget Risks and Opportunities ELT identified several early in the budget process that were common across most Service Areas. InflationRisk Residual affects of the pandemic impacting supply chains on a global scale. Higher than experienced in recent years. Oct CPI was 6.5% Staffing shortages Risk Recruitment and Retention challenges are expected to continue throughout the Long-Term Care sector and within other departments Technology and Software Riskand Opportunity Cyber incident identified need for cloud-based applications to enhance security, improve accessibility, improve efficiency, increase functionality, and reduce risk. Cloud-based modernization initiatives are costly. Budget Risks and Opportunities Presentation of Risks and Opportunities to Budget Committee in November 2022 included the following projections: Risk (R) or Opportunity (O)% of possible High Level % of Tax Other Considerations Above existing 2% already incremental Overview of Impact Increase/ included in Budgetimpact on 2023 on 2023 only(Decrease) to (High Level Overview)BudgetSupport Risks and Opportunities Added Inflation on Capital ( R )5%$1,229,5353%Consideration of effects on 10-year plan Added Inflation on Operations ( R )5%$4,250,00010.6%Consideration of effects on 10-year plan Possible additional Increase to 1%($305,757)(.7%)Conservative amount Funding (budgeted at 1%) ( O ) Additional Direct Care Funding ( O )Per Diem Value ($1,776,888) based (4.4%)Additional in year funding subject to not based on on 2022 amountMinistry guidelines on meeting Inflationminutes of care targets Staff Recruitment and Retention ( R ) Loss of Funding partners may choose to Loss of knowledge baseproductivity and Unknownmake this a metric that causes loss possible targets of funding or claw back not met Technology and SoftwareMove to Cloud $125,000(.6%)Implementation of 2 per year and (costs based on experience with based options$110,000Annual Subscription costs current project such as HCM)(Possibly more cost for larger software applications) Total cost of Increases7.9% 10-Year Budget Plan Developed annually as a preliminary roadmap of future needs Current year needs are built into the long-term plan to indicate projected impacts into the future An incremental increase for inflation has been included and reflects a historical rate of 2% year-over-year The current 10-year base budget 10-Year Budget Plan Base budgets provide comparison data for the budget plan for each department Council approves current year operating and capital budget plans. 10- future budget deliberations 10-year plans are updated annually to reflect new / changing information Budget Methodology Municipalities are only permitted to take on long-term debt to pay for Capital projects and are required to fully fund their Net Income Plan by the end of each fiscal year (*). The County of Elgin uses a zero based approach to develop its budget by compiling needs into a holistic Net Income number. Net Income contains all the Revenue necessary to accommodate Debt repayment and Operational and Capital budget needs Net Income does not include Capital expenses. As a result, the surplus position. (*) Reference: Budget Methodology Amortizationis included in the Net Income number and represents a non-cash expense item funded through operations that is used for Capital purposes. The Ontario Community Infrastructure Fund (OCIF) and the Canada Community Build Fund (CCBF formerly named Federal Gas Tax) are flowed through Net Income to the Capital plan. What to expect: Previously endorsed:any items that are already endorsed or approved by Council leading up to the budget process New initiatives: or service enhancements Inflationary impacts: are driven by market forces. It includes inflationary year over year adjustments for: cost of living adjustment (COLA); salaries; benefits; insurance; fuel; overhead costs. Service Level Impacts: can be both positive and negative dollar Impacts are internal and external changes that result in a change from a financial perspective. Examples include: costs borne out of acquisition of new capital assets. Front Burner Issues Mandatory vs. discretionary Closed Session Items Terrace Lodge Long-Term Care Home redevelopment Ongoing Long-Term Care Home challenges Road Maintenance Agreement Transportation Master Plan Legislative Changes (Bill 23, etc.) -keeping pace Staffing challenges / recruitment / retention issues COVID-19 ongoing challenges and recovery EMS Service Enhancements Front Burner Issues Broadband / Community Connectivity Information Technology Changes / Requirements Community donation requests forthcoming Strengthening relationship with local and regional municipalities Managing public expectations / Council expectations Adequacy of municipal revenue to meet the growing demand for mandated and discretionary services Declining sources of revenue Departmental Presentations 1.Community and Cultural Services 2.Long-Term Care Homes 3.Financial Services 4.Corporate Services 5.Emergency Management 6.Provincial Offences Administration 7.Information Technology Services 8.Engineering & Transportation 9.Planning Services & Land Division Committee 10.Enterprise (Economic Development & Tourism) 11.Human Resources Format Questions: 1.How did your department take into consideration the survey results? 2.How did your department take into consideration inflationary pressures in your department? 3.To what extent have you considered offsets, in other words, what are you willing to give up? 4.What will you not do or what will you do differently to accommodate increased costs? 5.How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? 6.Do any urgent items need to be brought forward as standalone requests? BREAK Community and Cultural Services (Libraries, Museum & Archives) Introduction Brian Masschaele -Director of Community & Cultural Services Director since 2008, nearly 22 years of service with the County in History. Association of Municipal Clerks and Treasurers (AMCTO) designation. Oversees: Records retention and information management policies and procedures Access to information and privacy duties Departmental Overview Elgin County Library -10 Branches Administration of 10 library branches in accordance with the in the following locations: Port Burwell, Straffordville, Aylmer, Springfield, Belmont, Port Stanley, Shedden, Dutton, West Lorne and Rodney. Branches provide access to a diverse collection and community space for free Wi-Fi access, study areas and in-person programs. Elgin County Archives Archives is mandated to acquire, preserve and make available archival records relating to the County of Elgin, its current and former constituent municipalities and private records pertaining to the County. Elgin County Museum Includes operation of the Elgin County Heritage Centre. 2023 Challenges Maintaining digital library services such as access to e-books, costs for which continue to increase beyond inflation. On-going collection review of artifacts for the museum, with a view to vacating space to allow for future collection growth. Keeping the need for a larger space for Aylmer Library front and centrewith the Town of Aylmer and County ratepayers. The branch currently operates in a 3,100-square-foot facility but serves at least 13,000 residents. Library planning guidelines recommend a facility of at least 10,000 square feet. 2023 Opportunities Completion of the Administration Building elevator project affords an opportunity to re-align archives and museum spaces to make better use of the 4th floor for both public service and storage. New library leases afford the opportunity to use branches as community space even when the library is closed. Question 1 1.) How did your department take into consideration the survey results? A concerted effort was made by our department to solicit responses from ratepayers as the feedback is very important to us. This likely explains the marked increase in the number of total responses received in 2022 (394) over 2021 (221). Community & Cultural Services maintained; 23% would like to see an increase. These numbers demonstrate stronger support to maintain or increase investments (75%) current investments while integrating efficiencies to result in a zero percent increase Question 1 1.) How did your department take into consideration the survey results? There were several comments relating to the duplication of services between the County and local municipal partners. Both library and archives provide county-wide services without duplication by local municipal partners. There are many counties like Grey, Simcoe and Perth where libraries are operated by local municipal partners so services are duplicated. The museum also avoids duplication with other community museums and supports their operation by providing curatorial assistance and free access to collection database software which all community museums in the County are using. Question 2 2.) How did your department take into consideration inflationary pressures in your department? In the 2022 budget process, Council approved a 10-year plan for library materials and physical resources that projects modest and sustainable increases of 2% per year based on market researchand vendor data. The plan will not be deviated from barring unforeseen circumstances even though vendor data is indicating a market increase of over 5% for physical materials (such as books) and even slightly higher for electronic resources in 2023. We are sticking to the plan. Question 2 2.) How did your department take into consideration inflationary pressures in your department? facilities. In terms of wages, the collective agreement with CUPE results in an increase of 1.8% in wages in 2023, well below the rate of inflation. In the area of leases, new agreements for library facilities have been established in 2023 which establishes a new base rate with an annual inflationary increase based on CPI but this CPI adjustment only takes effect in 2024. Inflation could have had a significant impact on lease costs in 2023 that would have seen some rates increase slightly above the $17 per square foot rate now in place. In this regard, the timing on these new leases could not have been better. Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? -year plan for 2023 at a cost of $45,000 but this can be delayed at least one more year. The current van continues to operate well and will only be replaced when truly needed. $61,500 in lease payments in anticipation of a larger space for Aylmer Library is included in the ten-year plan for implementation in 2023. This should be deferred to 2024 or 2025. Question 4 Question 4.) What will you not do or what will you do differently to accommodate increased costs? We will utilize donations to fund special projects, any new initiatives and to fully mitigate the projected annual loss of revenue of $8,000 -free initiative in 2023. Projects such as a library marketing initiative will be funded entirely from donations and not from the levy. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review (SDR), Council's Strategic Plan and other corporate / departmental plans? In the SDR, stronger partnerships and co-purchasing opportunities with St. Thomas Public Library (STPL) were recommended. Since that time, we have ensured better alignment of electronic resources so that we are offering different collections and not duplicating service. As an example, STPL uses Cloud Library and we use Overdrive for e-book collections. This gives patrons access to both resources. STPL also provides access to book club kits for both City and County patrons. Co-programming events have also taken place such as our Community Conversations Initiative. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review (SDR), Council's Strategic Plan and other corporate / departmental plans? The SDR recommended that the County embark on a digital transformation strategy. Archives has been a leader in digitization for over 15 years and has further embraced this recommendation to make further resources such as community newspapers available utilizing donated funds. the areas of fine-free implementation and lease renewals. New leases contain provisions to use library branches to support community initiatives contained in the Community Safety and Wellbeing Plan even when the branch is closed. Agencies like VON have already used library spaces for community wellness initiatives. This Department does not have any urgent or standalone requests. 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Library Services 1) Revenue (184,466) (63,759) (120,707)65% 2) Wages 1,636,239 1,510,298 125,9418% 3) Benefits 458,146 375,941 82,20518% 4) Operating Costs 672,401 667,907 4,494 1% 4b) Amortization 351,465 351,465 -0% Library Services Total 2,933,785 2,841,852 91,9333% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Library Services Library Services Total 352,006 339,979 12,0273% 2022 Budget Budgetaskis$221,417 Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Library Services Library Services Total 355,100 311,180 49,67014% 123,499 371,425 16,325 2023 PROPOSED Budget Total Operating and Capital: $ 3.6MBudget Ask: $ 221,417 Library 2023 Proposed Budget Revenue (175,735) Expense 3,389,220 Net Operating 3,213,485 Capital WIP 371,425 Grand Total 3,584,910 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Museum 1) Revenue (20,859) (20,859) -0% 2) Wages 213,600 196,024 17,5768% 3) Benefits 55,208 47,148 8,060 15% 4) Operating Costs 244,288 59,514 184,77476% Museum Total 492,237 281,827 210,41043% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Museum Museum Total 2,500 - 2,500 100% 2022 Budget Budgetaskis($25,155) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Museum 1) Revenue (29,335) (67,561) 38,226-130% - (29,335) - 2) Wages 178,211 128,709 49,50228% - 158,017 (20,194) 3) Benefits 48,923 35,333 13,59028% - 43,962 (4,961) 4) Operating Costs 77,020 103,663 (26,643) -35% - 77,020 - Museum Total 274,819 200,144 74,67527% - 249,664 (25,155) Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Museum Museum Total 20,000 21,414 4,167 21% 24,016 20,000 - 2023 PROPOSED Budget Total Operating and Capital: $ 270KBudget Ask: ($ 25,155) Museum 2023 Proposed Budget Revenue (29,335) Expense 278,999 Net Operating 249,664 Capital WIP 20,000 Grand Total 269,664 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Archives 1) Revenue (33,676) (37,634) 3,958 -12% 2) Wages 205,784 194,538 11,2465% 3) Benefits 52,793 44,907 7,886 15% 4) Operating Costs 76,238 66,828 9,410 12% 4b) Amortization 5,809 5,809 -0% Archives Total 306,948 274,448 32,50011% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Archives Archives Total 50,000 - 50,000100% 2022 Budget Budgetaskis($1,698) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Archives 1) Revenue (19,342) (50,925) 31,583-163% - (21,342) (2,000) 2) Wages 185,993 160,394 25,59914% - 184,570 (1,423) 3) Benefits 50,504 41,043 9,461 19% - 50,229 (275) 4) Operating Costs 34,616 16,813 17,80351% - 36,616 2,000 4b) Amortization 5,809 4,061 1,748 30% - 5,809 Archives Total 257,580 171,386 86,19433% - 255,882 (1,698) Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Archives Archives Total 20,000 5,172 4,713 24% 35,799 20,000 - 2023 PROPOSED Budget Total Operating and Capital: $ 276KBudget Ask: ($ 1,698) Archives 2023 Proposed Budget Revenue (21,342) Expense 277,224 Net Operating 255,882 Capital WIP 20,000 Grand Total 275,882 Summary No new requests for consideration in the 2023 budget. Defer the increase in Aylmer Library leases costs of $61,500 until 2024 An increase of approximately $9,000 in 2023 for the renewal of increases in subsequent years of the contract term which began January 1, 2023 and extends to December 31, 2027. This amount is currently reflected in the IT budget and the contract has been executed -(pre-approved) accommodate a new base rate of $17 per square feet paid to local municipal partners to be applied equally at all ten branch locations. This amounts to an increase of approximately $40,000 in payments to local municipal partners in 2023 compared to 2022 but that increase would have been even more if CPI was applied to the 2022 rates under the previous leases -(pre-approved) QUESTIONS Homes and Seniors Services (Bobier Villa, Elgin Manor and Terrace Lodge Long-Term Care Homes) Introduction Michele Harris, Director of Homes and Seniors Services Certified Administrator, Registered Nurse 30 years of service at Elgin County AdvantAge Ontario Region 1 Chair and Board Member Oversees operations of three (3) Long-Term Care Homes, including: Elgin Manor -90 beds Terrace Lodge -100 beds Bobier Villa -57 beds Meals on Wheels, Diners Club Respite Stays Adult Day Program Day program Stroke Program Overnight Program Departmental Overview Elgin County 3 Long-Term Care Homes (LTCH) Elgin Manor LTCH 90 beds Terrace Lodge LTCH 100 beds Bobier Villa LTCH 57 beds Provision of 24/7 high-quality, person-centered care and services to 247 residents (including 3 respite/short stay beds). Increasing complexity of care, i.e., multiple diagnoses, responsive behaviours, increased level of care (activities of daily living, etc.) Provision of services to residents within the communities, i.e., Meals on Wheels, Diners Club, Adult Day Program, Stroke Program, and overnight respite stays. The average age of residents is 86+ and the average length of stay has decreased from years to months 2023 Challenges Changes to legislative landscape (i.e. Fixing Long- Term Care Act, 2021 and ON Regulation 246/22) Funding challenges additional COVID funding anticipated to end March 2023; and Case-Mix-Index funding is variable. Health Human Resource Challenges presents risk including additional costs. 2023 Opportunities Maintaining legislative compliance Continue to develop leadership capacity within the LTCHs Continue to be industry leaders i.e. Best Practice Spotlight Organization Build and leverage partnerships and find efficiencies highly competitive environment (i.e. leverage technologies; and student placements) 2023 Opportunities Consider opportunities for additional funding to support initiatives including: Nurse Practitioner funding (* -likely to require additional, if not full, investment) Preceptor Resource and Education Program (PREP) & Funding Medication Safety Technology Funding Question 1 1.) How did your department take into consideration the survey results? -term care homes and majority of respondents (87%) recommended increasing/maintaining investment(s) in the Homes Recommendation to support seeking out more provincial funding to avoid increasing taxes Recommendation to prioritize municipal applicants for placement within the County of Elgin Homes Budgetary approach is reflective of maximizing provincial funding and CMI scores/funding which aligns with survey results Question 2 2.) How did your department take into consideration inflationary pressures in your department? Implementation of pre-approved and/or anticipated enhancements Staff will continue to maximize Case Mix Index and provincial funding initiatives wherever possible to meet legislative requirements related to resident care and services with minimal impact to operating budget(s) 4 hours of Direct Care Funding Allied Health Professional Funding Supporting Professional Growth Funding Medication Safety Technology Funding Preceptor Resource and Education Program (PREP) funding Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Legislative mandates prioritize and regulate resident care and services Staff utilize best practice approach to care and services to obtain efficiencies where possible Continuous Quality Improvement initiatives to minimize duplication and maximize efficiencies will be utilized to offset costs where possible Scheduling program update and robocall implementation to reduce manual processes, support timely accurate schedules, decrease overtime costs, improve staff morale and staff satisfaction (recruitment and retention) Re-Docitsavings of $28,725 year 1 and $16,514 annually Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Staff will endeavor to continue to: Prioritize service delivery review objectives, identify efficiencies and opportunities to reduce municipal contributions (4 hours of care funding, Case Mix Index efficiencies, overtime reduction via automated call-in/scheduling program, etc.) Investigate all funding opportunities to ensure the Homes benefit from all available funding Investigate recruitment and retention strategies and implement those identified to be most achievable in collaboration with Human Resources Continue involvement with AdvantAge Ontario working groups and Regional and Board meetings to advocate for LTC Home needs and funding Maximize opportunities to implement Continuous Quality Improvement initiatives to streamline work processes, minimize duplication, etc. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Service Delivery Review Alignment Ongoing monitoring of provincial policy changes and how it affects the County Homes Continue to advocate for increased funding to offset the municipal contribution towards Homes costs Continue to explore and implement recruitment initiatives with Human Resources (e.g. Job Fairs) Online scheduling program and robocall implementation in 2023 Question 5 Strategic Plan Alignment Serving Elgin ensuring alignment of current programs and services with community need; exploring different ways of addressing community need; and, engaging with our community and other stakeholders via implementation of legislative requirements, committee & working group involvement/advocacy, etc. Growing Elgin enhancing quality of life via Best Practice Spotlight Organization Program, etc. Investing in Elgin ensuring we have the necessary tools, resources and infrastructure to deliver programs and services now and in the future; delivering mandating programs and services efficiently and effectively Departmental Plan Alignment Ongoing implementation of Best Practice Spotlight Organization (BPSO) Program and Best Practice Guidelines Continuous Quality Improvement initiatives Question 6 6.) Do any urgent items need to be brought forward as standalone requests? Temporary Part Time Clerk (6 months) total cost of $47,234 to support implementation of Software (scheduling and robocall) to maximize efficiencies, reduce overtime costs, improve staff morale and resident care and services Visitor Attendants -risk 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Terrace Lodge 1) Revenue (8,743,069) (8,669,080) (73,989) 1% 2) Wages 6,047,060 6,021,523 25,5370% 3) Benefits 2,760,213 2,272,198 488,01518% 4) Operating Costs 1,459,012 1,447,991 11,0221% 4b) Amortization 220,339 220,339 -0% Terrace Lodge Total 1,743,555 1,292,970 450,58526% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Terrace Lodge Terrace Lodge Total 103,584 36,111 67,47365% 2022 Budget Budgetaskis$(470,845) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Terrace Lodge 1) Revenue (9,121,355) (10,378,864) 1,257,509-14% - (10,250,771) (1,129,416) 2) Wages 5,784,129 5,780,013 4,116 0% - 6,378,813 594,683 3) Benefits 2,776,445 2,638,780 137,6655% - 3,081,226 304,781 4) Operating Costs 1,471,895 1,245,036 226,85915% - 1,362,611 (109,284) 4b) Amortization 234,820 234,818 20% - 250,000 15,180 Terrace Lodge Total 1,145,934 (480,217) 1,626,151142% - 821,879 (324,055) Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Terrace Lodge Terrace Lodge Total 202,560 55,340 37,38018% 269,615 55,770 (146,790) 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Elgin Manor 1) Revenue (8,280,339) (8,218,571) (61,768) 1% 2) Wages 5,181,406 5,079,180 102,2262% 3) Benefits 2,378,457 1,963,062 415,39517% 4) Operating Costs 1,133,555 1,097,669 35,8863% 4b) Amortization 582,610 582,316 2940% Elgin Manor Total 995,689 503,656 492,03349% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Elgin Manor Elgin Manor Total 29,841 16,328 13,51345% 2022 Budget Budgetaskis$(284,810) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Elgin Manor 1) Revenue (8,026,164) (9,315,486) 1,289,322-16% - (9,088,866) (1,062,702) 2) Wages 4,846,954 4,870,655 (23,701) 0% - 5,409,320 562,366 3) Benefits 2,351,177 2,124,807 226,37010% - 2,638,918 287,741 4) Operating Costs 1,159,797 1,036,896 122,90111% - 1,110,000 (49,797) 4b) Amortization 566,448 579,228 (12,780) -2% - 566,448 - Elgin Manor Total 898,212 (703,900) 1,602,112178% - 635,820 (262,392) Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Elgin Manor Elgin Manor Total 126,611 11,464 46,46237% 163,046 104,193 (22,418) 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Bobier Villa 1) Revenue (5,539,719) (5,483,826) (55,893) 1% 2) Wages 3,588,653 3,550,664 37,9891% 3) Benefits 1,625,538 1,316,939 308,60019% 4) Operating Costs 841,779 777,966 63,8138% 4b) Amortization 307,298 307,298 -0% Bobier Villa Total 823,550 469,041 354,50943% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Bobier Villa Bobier Villa Total 32,670 22,220 10,45032% 2022 Budget Budgetaskis$(334,899) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Bobier Villa 1) Revenue (5,520,799) (6,260,310) 739,511-13% - (6,210,377) (689,578) 2) Wages 3,414,587 3,421,200 (6,613)0% - 3,716,427 301,840 3) Benefits 1,635,252 1,581,134 54,1173% - 1,789,403 154,152 4) Operating Costs 843,945 687,408 156,53719% - 803,456 (40,489) 4b) Amortization 300,871 308,677 (7,806)-3% - 300,871 - Bobier Villa Total 673,856 (261,891) 935,746139% - 399,780 (274,076) Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Bobier Villa Bobier Villa Total 92,487 4,333 7,804 8% 179,064 31,664 (60,823) 2023 PROPOSED Budget Total Operating and Capital Budget: $ 2.05MTotal Budget Ask: $ (1,090,554) Budget Ask: $ (334,899) Budget Ask: $ (470,845)Budget Ask: $ (284,810) Terrace LodgeBobier Villa Elgin Manor 2023 Proposed Budget2023 Proposed Budget 2023 Proposed Budget Revenue (10,250,771)Revenue (6,210,377) Revenue 9,088,866 Expense 11,072,650 Expense 6,610,157 Expense 9,724,686 Net Operating 821,879 Net Operating 399,780 Net Operating 635,820 Capital WIP 55,770 Capital WIP 31,664 Capital WIP 104,193 Grand Total 877,649 Grand Total 431,444 Grand Total 740,013 Summary Staffing enhancements as previously approved by Council in 2022 (as legislatively required) for 4 hours of care direct care funding, allied health professional funding, supporting professional growth funding Staffing enhancements related to Terrace Lodge Redevelopment project as anticipated at project commencement Negotiated changes such as wages and benefits per Collective Agreements Temporary Part Time Clerk (6-months) to support Scheduling and Robocall implementation Capital Equipment replacement: Nursing, Dietary, Housekeeping, Laundry Inflationary increases raw food, supplies, purchased services, etc. Uncertainty related to Prevention and Containment funding beyond March, 2023 IT Software budget costs moved to Nursing (Point Click Care) and Dietary (MealSuite) Summary Budget changes align with provincial mandates and funding, service delivery review and strategic plan Modest operating budget increases are reflective of legislative mandates and incorporate funding initiatives (Direct Care Funding, Allied Health Professional Funding, Supporting Professional Growth Funding, etc.) and Case Mix Index efficiencies to minimize impact to municipal contributions where possible, and, as previously approved by Council Modest capital budgetary increases to support capital equipment replacement QUESTIONS Financial Services Introduction Jennifer Ford, Director of Finance / Treasurer Certified Professional Accountant (CPA) Master of Business Administration (MBA) County Employee for >20 years Oversees: Procurement Risk/Insurance MTAG (shared service) support for property assessment / taxation responsibilities Payroll Budget Departmental Overview Audited Financial Statements Responsible for the preparation of Audited Financial Statements and the procurement of contracted services that ensures the County is compliant within governing legislation. Budget Discovery The start of the process begins with budget discovery in collaboration with each department and function within the County. This discovery guides the development of the annual Operating and Capital budgets. Budget Approval Once the budget is approved by Council, our Local Municipal Partners bill, collect and remit the County Levy each Quarter. The Levy provides revenue for the unfunded portion of our budgeted expenses. Departmental Overview Stakeholder Reporting Reporting to all our stakeholders is supported by transactional record keeping to ensure we can account for every dollar raised and spent when audited and reported to funding partners. Other Functions Throughout the year, Cash Management functions, Insurance and Risk Management, Procurement documentation, and regular Budget Analysis provides the necessary data that is compiled as a backup to support the budget spending. Finance is also responsible for -weekly and monthly payrolls. External Audits & Year End External audits, internal reviews, and spending controls such as procurement and payment procedures help to protect the organization against fraud and inefficiency and ensure that the corporation remains in good financial health. Completes year-end reporting. 2023 Challenges Legislative Landscape -Reporting requirements continue to increase as more funding is provided Budgetary Challenges -Unpredictable marketplace requires us to continue to pivot quickly in order to adapt and respond to ensure deliverables; and meeting the prices Modernization ongoing efforts required to modernize budget process and reporting 2023 Opportunities Modernization and use of software will help to improve efficiency and protect against cyber interruptions. Completion of the Human Capital Management (HCM) payroll project will deliver enhanced service experiences to employees and improve payroll processing procedures between departments Continued collaboration with our Local Municipal Partners to expand opportunities for partnerships Support new opportunities as identified by County Council Question 1 1.) How did your department take into consideration the survey results? Focus attention on areas of the business that might identify opportunities to eliminate duplication, and find efficiencies: Centralizing the purchase and distribution of office supplies within the Administrative building will utilize the expertise of our purchasing department and ensure economy of scale. Reconciliation of statements due to decreased individual orders will streamline Accounts Payable and improve invoice turnaround. Shared equipment with our municipal Partner -Central Elgin has worked well in a trial this year (paper folding machine) with plans to continue into the foreseeable future. Focus on overall budget to keep tax increases low wherever possible Question 2 2.) How did your department take into consideration inflationary pressures in your department? The Finance budget is made up of 97% Wages and Benefits and 3% expenses Inflationary pressures are felt mainly through increases to the Wages and Benefits line. Position changes and level changes of new hires for existing positions help to offset approved position increase for purchasing. Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? We are actively migrating Human Resources (HR), Payroll and Scheduling modules into Dayforce in conjunction with HR and Homes which is expected to further streamline processes between our departments Efficiencies created will be used to absorb increased reporting and enable us to move forward on cross training of critical job functions with new hires. Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Since the cyber incident (April 2022), we have a different perspective on our existing financial processes and software. Initial implementation takes time but will set us up for success by mitigating errors, reducing processing time, simplifying cross training, and eventually enabling existing staff to function more efficiently. After the HCM project is completed, we will be able to further research we are able to make the most improvement at the most efficient cost. Goal: Implement software that will take us from budget to financial reporting in a more seamless manner and enable better reporting for Managers. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Evolution of related software within our area and between departments supports the Service Delivery Review direction to modernize and look for efficiencies. Implementation of Dayforce HCM to be completed early 2023 will fulfill Service Delivery Review (SDR) Recommendation to assist with improved efficiencies and reduce workload. Additional purchasing staff complement supports SDR recommendation to extend duplication of effort where possible Question 6 6.) Do any urgent items need to be brought forward as standalone requests? Current Situation: Several of our internal processes experienced significant disruption this year and have had to be reworked and updated. Still outstanding is our Purchase Order system which our Information Technology, Engineering and Purchasing department did utilize heavily. The loss of this separately maintained database reduces our ability to track and report on orders and contracts accurately. Request: Carryforward an unspent project in our department valued at $14,450 Repurpose funds towards the updating of the Purchase Order system within the parameters of Sage 300. This change will not have impact on the current year budget but may have an annual subscription fee that would affect future budget years. 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Financial Services 1) Revenue - - - - 2) Wages 541,150 517,813 23,3364% 3) Benefits 151,522 127,601 23,92116% 4) Operating Costs 38,250 22,782 15,46840% Financial Services Total 730,922 668,196 62,7269% 2022 Budget Budgetaskis$13,068 Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Carry-Budget Dec 2022 FY 2022 Budget2022 VarianceVariance to Forward 2023 BudgetChange 2022 Forecast BudgetReserveto 2023 Financial Services 1) Revenue - - -0% - - - 2) Wages 591,923 499,028 92,895 16% - 609,083 17,160 3) Benefits 165,708 138,270 27,438 17% - 169,143 3,435 4) Operating Costs 28,050 9,895 18,155 65% - 20,522 (7,528) Financial Services Total 785,681 647,193 138,48818% - 798,748 13,068 2023 PROPOSED Budget Total Operating : $ 799KBudget Ask: $ 13,068 Financial Services 2023 Proposed Budget Revenue - Expense 798,748 Net Operating 798,748 Capital WIP - Grand Total 798,748 Financial Services Changes Summary Financial Services Summary: Budget increases are minimal within year and related to Wages/Benefits Support ongoing investigation of software that will modernize budget and other financial functions Carryforward of existing project of $14,450 to support implementation of Purchase Order module for Purchased services to improve tracking and reporting QUESTIONS BREAK Corporate Services (Administration, Corporate Services, Legal Services, Council / Warden & Communications) Introduction Julie Gonyou, Chief Administrative Officer & County Clerk 20 years experience working in municipal government 5+ years as CAO/Clerk at Elgin County Masters of Information Sciences (MLIS) Masters of Public Administration (MPA) Masters of Business Administration (MBA) Directs allCounty operations to ensure alignment with Council priorities. Leads up to County Council as principal advisor, down to staff, and out to the community. Introduction CAO / Clerk directlyoversees: Provincial Offences Administration Legislative / Administrative Services Corporate Services Information Technology Services (ITS) -temporary Emergency Management -temporary Emergency Medical Services (contract service provider) Departmental Overview County Council and Committee Activities Responsible for the preparation of Council and Committee Agendas Legislative Compliance & Information Services Responsible for providing the statutory duties required by theand information services forCouncil and its committees, departments and the community. Divisions Corporate Services includes multiple divisions (legal, communications, administrative / legislative services) providing a wide range of services to support the initiatives of the corporation and address community need. Other Services - Tree Commissioner & Weed Inspector The Elgin County Woodlands Conservation By- regulate the destruction of trees by cutting, burning, bulldozing, application of -law. A woodlot is considered anything greater in size than one half (÷ ) acre (0.2 hectares). The Elgin County Tree Commissioner is an appointed official of the County of trees in Elgin County woodlots is consistent with the goals set out in the Elgin County Woodlands Conservation By-law. Shared Service -delivered by Kettle Creek Conservation Authority Other Services - Tree Commissioner & Weed Inspector Kettle Creek Conservation Authority. The County provides a truck for County-related business. Not scheduled for replacement in the near future -will be reviewed as part of the 10-year plan. The Corporate Truck used for this service is fully amortized and removed from budget resulting in a capital difference of ($7,503). Amortization will be reinstated after a new truck is purchased (anticipated in 2028). 2021 Budget Thereisnocapitalbudgetforthisyear Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Agriculture 1) Revenue (1,000) (1,000)100% 4) Operating Costs 53,442 50,442 3,000 6% 4b) Amortization - - -0% Agriculture Total 52,442 50,442 2,000 4% 2022 Budget Budgetaskis($7,444) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Agriculture 1) Revenue (1,000) - (1,000)100% - (1,000) - 4) Operating Costs 54,450 36,519 17,93133% - 54,509 59 4b) Amortization 7,503 - 7,503 100% - - (7,503) Agriculture Total 60,953 36,519 24,43440% - 53,509 (7,444) 2023 PROPOSED Budget Total Operating and Capital : $ 53KBudget Ask: ($ 7,444) Agriculture 2023 Proposed Budget Revenue (1,000) Expense 54,509 Net Operating 53,509 Capital WIP - Grand Total 53,509 Other Services - Social Services City of St. Thomas For the residents of the City of St. Thomas and the County of Elgin, the Social Services Department administers: The Ontario Works program -including financial and employment assistance Children's Services -subsidized child care, EarlyONprogram Housing and Homelessness Services -subsidized and affordable housing, homelessness prevention programs For more information visit: https://www.stthomas.ca/living_here/st_thomas_elgin_social_services Elgin-St. Thomas Social Services will provide orientation to Council as a delegation in February 2023. Social Housing: 6.3% increase budgeted \[$1,600,000 in 2023\] Child Care: 13% decreasebudgeted \[$165,000 in 2023\] Southwestern Public Health Southwestern Public Health (SWPH) works with municipalities, community agencies, health and social services, etc. to ensure the health of the residents of Oxford County, Elgin County and the City of St. Thomas. SWPH is an autonomous (independent) Board. The Province and member municipalities share the costs. Health Unit: 2% increase budgeted \[$1,755,593 in 2023\] 2023 Challenges Managing expectations Keeping up with legislative changes Balancing "up and out" with organizational pressures of "down and in" 2023 Opportunities New Council = New Ideas (opportunity to innovate) Enhanced transparency & accountability Modernizing service delivery (i.e. leveraging technology) Enhancing our engagement with the community Engaging staff in new ways Leveraging partnerships Explore new ways of doing business (i.e. Shared Services) Presenting new opportunities to Council and partners Question 1 1.) How did your department take into consideration the survey results? County Council and Committees, 36% of respondents indicated spending in this disagree; 2.5% strongly agree; 22% disagree; and 7% strongly disagree. Q. 20 comments: Opportunity to capitalize on economies of scale to eliminate any duplication of service; Current structure of two-tier government results in inefficiencies; Spending on administrative services should be reduced and invested in front-line services; A need for enhanced transparency; Need for tangible return on investment; Productivity concerns; Waste / ongoing consideration of efficiencies. Question 1 The majority of respondents (47%) indicated that the current level of investment in Public Health should be maintained. Social Services and Affordable Housing increased; 37% would like to see the current level of investment maintained; 11% would like to see a decrease; and the Q.22 asked respondents to identify the top 2 priorities that they believe Elgin County should spend more tax dollars on. 131 respondents identified social services and affordable housing (18.1%). Q.22 asked respondents to identify the top 2 priorities that they believe Elgin Question 1 the majority of respondents (35%) indicated comments such as: minimal salary increases; public-private partnerships; limit spending; and seek out efficiencies. Q.24 asked respondents to identify two opportunities where fewer tax dollars should be spent. The majority of respondents (20%) indicated providing grants for community programs, services and events. fewer tax dollars should be spent (5% of respondents provided comments): administration / administrative costs; avoiding duplication of services; keep as-is well balanced; match cost-of-living adjustment; reduce municipal leadership salaries; reduce over-staffing and overspending. Question 1 General Comments: Enhance accountability / transparency with improved communication about Enhanced communications is an important step forward in improving our business acumen, strategic decision-making and, ultimately, service to our residents. It will provide community members with more information about how County funds are used, more clearly link service costs to service levels and outcomes, and reinforce the connection between long- term goals and short-term spending decisions. Find ways to cut administrative services costs while maintaining service levels (modernizing service delivery / leveraging technology) Question 2 2.) How did your department take into consideration inflationary pressures in your department? Administrative Services (front desk clerk position moved to Economic Development) Review all spending (note: Social Services, Health Unit, and Tree Commissioner / Weed Inspector Services relatively inflexible) Reduced development budget (to basic needs) Reduced Membership costs (to anticipated needs) Placeholder for COLA used (2%) Capital costs for EMS Stations included in budget and spread out over 10- year plan according to Asset Management Plan. Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Administrative Services gapped 18-month maternity leave (Legislative Services Coordinator) Council decision: Community Grant Program investment (2023 -$72,900) Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Seek additional funding from Senior Levels of Government (grants, etc.) Shift to centralized office supplies (moved to Corporate) Committed to doing more with less and/or adjust priorities (i.e. Council Committees) Increase legal billings to offset Legal Services Costs for 2023 We are committed to using performance measurement, continuous improvement Strategic priorities for our community. These approaches will continue to lead us in the right direction of ensuring our services are efficient and effective. Secured new tenants for 450 Sunset Drive, anticipating the need for additional revenue. Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Seek additional funding from Senior Levels of Government (grants, etc.) Shift to centralized office supplies (moved to Corporate) Committed to doing more with less and/or adjust priorities (i.e. Council Committees) Anticipated increase in legal billings which will offset Legal Services Costs for 2023 We are committed to using performance measurement, continuous improvement Strategic priorities for our community. These approaches will continue to lead us in the right direction of ensuring our services are efficient and effective. Mitigate risk proactively through the investigation and management of insurance claims. Provide expert internal legal advice, as well as representation/advocacy for issues that are before the courts and tribunals. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? EMS Stations Asset Management Plan / EMS Plan (Oxford / Elgin / Perth) Legal Services Succession Plan approved by County Council 2022 (includes an extra position only for 2023) department provides leadership and direction to the organization, focusing and strategic and administrative support to the Executive Leadership Team to ensure services. performance measurement, working collaboratively with Council and the operating departments to ensure the delivery of value for money projects and programs. In addition, the Administrative Services Department plays a vital role in advancing engagement and community partnerships. Developing and implementing corporate tools and processes that link the focusing on performance. Question 6 ࠢ࢐ࢭTɓűɂ˧ʽʊǩƾɂʨȈʨƾȼʚɂƾƾƫʨɓƖƾƖʊɓʽǩǽʨǦɓʊ˞űʊƫűʚʚʨűɂƫűȪɓɂƾʊƾʆʽƾʚʨʚ࢑ Corporate Insurance (Considered by Council December 7, 2022) RFP 2023 2021 Budget ěǽƾʊƾȈʚɂɓƠűɿȈʨűȪƖʽƫǩƾʨǦɓʊʨǽȈʚƫƾɿűʊʨȼƾɂʨ 2022 Budget Budgetaskis$110,198 Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Administrative Services 1) Revenue (397,001) (226,514) (170,487) 43% - (403,680) (6,679) 2) Wages 1,046,484 931,355 115,12911% - 1,155,188 108,704 3) Benefits 293,015 260,497 32,518 11% - 323,453 30,437 4) Operating Costs 61,264 66,181 (4,917)-8% - 39,000 (22,264) Administrative Services Total 1,003,763 1,031,519 (27,756)-3% - 1,113,961 110,198 2023 PROPOSED Budget Total Operating: $ 1.11MBudget Ask: $ 110,198 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Corporate Activities 1) Revenue (45,446,672) (43,833,729) (1,612,943) 4% 2) Wages 171 100 71 42% 3) Benefits 4,642 4,642 -0% 4) Operating Costs 8,516,249 6,123,512 2,392,73728% 4b) Amortization 138,548 138,548 -0% Corporate Activities Total (36,787,063) (37,566,928) 779,865-2% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Corporate Activities Capital Costs 11,311 2,561 8,750 77% 2022 Budget Budgetaskis($3,265,007) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Corporate Activities 1) Revenue (43,275,122) (43,489,475) 214,3530% (47,352,621) (4,077,499) 2) Wages 186 - 186100% - - (186) 3) Benefits 47 47 100% - - (47) 4) Operating Costs 6,212,815 5,354,724 858,09114% 7,162,440 949,624 4b) Amortization 138,548 138,954 (406) 0% - 138,548 - Corporate Activities Total (36,923,526) (37,995,797) 1,072,271-3% - (40,051,633) (3,128,107) Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Corporate Activities Capital Costs 404,950 73,859 331,09182% - 268,050 (136,900) 2023 PROPOSED Budget Total Operating and Capital : ($ 39.78M)Budget Ask: ($ 3,265,007) Corporate Activities 2023 Proposed Budget Revenue (47,352,621) Expense 7,300,988 Net Operating (40,051,633) Capital WIP 268,050 Grand Total (39,783,583) 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Corporate Services 1) Revenue (25,000) (25,000) -0% 3) Benefits 207,800 207,800 -0% 4) Operating Costs 736,142 736,142 -0% Corporate Services Total 918,942 918,942 -0% ěǽƾʊƾȈʚɂɓƠűɿȈʨűȪƖʽƫǩƾʨǦɓʊʨǽȈʚƫƾɿűʊʨȼƾɂʨ 2022 Budget Budgetaskis$175,532 Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Corporate Services 1) Revenue (25,000) (3,303) (21,697) 87% - (25,000) - 3) Benefits 207,800 207,800 00% - 207,800 - 4) Operating Costs 756,532 764,725 (8,193)-1% - 932,065 175,532 Corporate Services Total 939,332 969,222 (29,890) -3% - 1,114,865 175,532 2023 PROPOSED Budget Total Operating: $ 1.11MBudget Ask: $ 175,532 Corporate Services 2023 Proposed Budget Revenue (25,000) Expense 1,139,865 Net Operating 1,114,865 Capital WIP - Grand Total 1,114,865 Summary Corporate Services Summary: Operating Difference of $175,532 explained: Memberships increase $771 (scheduled increase) Office supplies (shifted from other departmental budgets and reduced -$23.7k) Audit and Bank Charges modest increases to $614.00 and $216.00 respectively) Insurance -$164,756 Payroll Changes new process (savings of $14,565) No capital expenses. 2021 Budget Thereisnocapitalbudgetforthesedepartments Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Council 1) Revenue (3,036) (3,036) -0% 2) Wages 212,610 212,506 1050% 3) Benefits 36,144 19,072 17,07247% 4) Operating Costs 61,596 41,974 19,62232% Council Total 307,314 270,516 36,79812% Warden 1) Revenue (554) (554) 100% 2) Wages 72,564 72,529 36 0% 3) Benefits 12,336 9,670 2,666 22% 4) Operating Costs 24,222 5,446 18,77678% Warden Total 108,568 87,645 20,92419% 2022 Budget Budgetaskis($14,539) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Council 1) Revenue (3,036) (2,111) (925) 30% - (3,036) - 2) Wages 216,862 191,276 25,58612% - 221,199 4,337 3) Benefits 36,867 32,517 4,350 12% - 37,604 737 4) Operating Costs 91,096 58,250 32,84636% - 69,750 (21,346) Council Total 341,789 279,932 61,85718% - 325,517 (16,271) Warden 1) Revenue - (20,066) 20,066100% 554 (0) (0) 2) Wages 74,016 63,432 10,58414% - 75,496 1,480 3) Benefits 12,583 10,783 1,800 14% - 12,834 252 4) Operating Costs 24,500 18,826 5,674 23% (136) 24,500 - Warden Total 111,098 72,975 38,12334% 418 112,830 1,732 2023 PROPOSED Budget Total Operating Budget: $ 438,347Total Budget Ask: ($14,539) Budget Ask: $ (16,271) Budget Ask: $ 1,732 CouncilWarden 2023 Proposed Budget 2023 Proposed Budget Revenue (3,036)Revenue - Expense 328,553 Expense 112,830 Net Operating 325,517 Net Operating 112,830 Capital WIP - Capital WIP - Grand Total 325,517 Grand Total 112,830 Summary Warden Summary: Status quo with the exception of COLA placeholder of 2% Council Summary: Change over 2022 ($16,271) Includes COLA placeholder of 2% Orientation of $20k removed (held every 4 years) Removed supplies consolidated to Corporate Supplies Advertising added (enhanced accountability / transparency) $2,500 QUESTIONS BREAK Emergency Management (Emergency Medical Services ÷ Closed Session, Emergency Management and Elgin-Middlesex Regional Fire School) Departmental Overview Emergency Management Development, implementation, and publication of enhanced emergency response plans for the County and five (5) County of Elgin municipalities Fire Training Officer / Regional Fire School Supports the training needs of local and regional firefighters including mandatory certifications Manager acts as resource to local Fire Chiefs and Training Officers to support training, as needed. Emergency Medical Services Provides oversight of contract service provider for the provision of Emergency Medical Services (EMS) Emergency Medical Services Elgin County is the Designated Delivery Agent for Land Ambulance Services in Elgin and St. Thomas. Medavie EMS Elgin Ontario is a subsidiary company of Medavie Health Services, contracted by the County of Elgin to provide land ambulance services to the City of St. Thomas, the County of Elgin and its Local Municipal Partners. The County of Elgin administers the contract, and the shared service is governed by a joint service agreement with the City of St. Thomas. The cost distribution is based on population. Medavie EMS Elgin Ontario (MEMSEO) has provided EMS to Elgin County and the City of St. Thomas since 2014. Community Paramedicine Community Paramedicine for Long-Term Care 100% Ministry funding will allow paramedics to offer at- home support for seniors waiting for a long-term care - term care system". Funding supports in-home and remote care services, non-emergency home visits, in-home testing procedures, ongoing monitoring of patients and virtual visits. Location Community Paramedicine for LTC will be administered out of the County Administration Building (450 Sunset). Term, etc. 3-years of funding committed Three (3) County-owned vehicles purchased Tenant space improvements paid for using Ministry funding 2023 Challenges EMS -Call volume is growing, but response times are essentially stable. Elgin compares well to peers and is the second lowest cost provider. EMS Closed Session First year of Elgin Middlesex Regional Fire School was well-received by those who attended but enrolment targets were not met and cost containment measures and careful budgeting moving forward are required. Need to consider emergencies and crises as the "new normal" Opportunities Business Continuity Planning supported by newly recruited Manager. Emergency Management Plan redesign enhanced Shared Service delivery Revamped and refined business model to support year #2 Elgin-Middlesex Regional Fire School can be developed with newly recruited Manager. Community Paramedicine (Long-Term Care Focus) -Dec/Jan Question 1 1.) How did your department take into consideration the survey results? investment in Emergency Medical Services (EMS) maintained; 36% would like to see investment increased; 1.2% of respondents would like to see a decrease in When asked what the biggest challenges Elgin County will face in the near future (Q.21), 14% of respondents indicated EMS. Q.22 asked respondents to identify the top 2 priorities that they believe Elgin County should spend more tax dollars on. 74 respondents identified EMS (10.2%) Considered community support for EMS services as part of planning for 2023 budget presentation. Question 2 2.) How did your department take into consideration inflationary pressures in your department? Careful review of course offerings and associated costs will be undertaken to The need for course props, travel expenditures, etc. will be re-evaluated budget for supplies has been reduced. Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Evaluating travel expenses and leveraging technology Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Careful budgeting and oversight of Elgin-Middlesex Regional Fire School is required. Analyze break-even point for courses (for members and non-members). Communicate any increase in course costs to partner municipalities. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Service Delivery Review Shared Services delivery / economies of scale Finding new ways of delivering mandatory services Strategic Plan Question 6 6.) Do any urgent items need to be brought forward as standalone requests? The Elgin-Middlesex Regional Fire School Course calendar was distributed to Course offerings will be reviewed, along with proposed course costs to ensure cost containment and cost recovery models are supported. This information will be presented to Council as part of its ongoing Budget Deliberations. 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Ambulance 1) Revenue (8,311,260) (8,250,985) (60,275)1% 2) Wages 37,469 38,784 (1,315) -4% 3) Benefits 10,491 10,491 - 0% 4) Operating Costs 11,151,414 11,056,850 94,5641% 4b) Amortization 470,661 470,661 - 0% Ambulance Total 3,358,776 3,325,802 32,9741% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Ambulance Ambulance Total 638,887 195,191 443,696 69% 2022 Budget Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Carry- Dec 2022 FY Budget Change 2022 Budget2022 VarianceVariance to Forward 2023 Budget Forecast2022 to 2023 BudgetReserve Ambulance 1) Revenue (10,453,618) (9,693,436) (760,182)7% (10,738,024) (284,406) 2) Wages 39,349 35,394 3,955 10% - 41,331 1,983 3) Benefits 11,018 9,910 1,108 10% - 11,573 555 4) Operating Costs 13,274,004 11,771,801 1,502,20311% 13,795,612 521,608 4b) Amortization 524,497 369,339 155,15830% - 524,497 - Ambulance Total 3,395,249 2,493,008 902,24127% - 3,634,989 239,740 Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Carry- Dec 2022 FY Budget Change 2022 Budget2022 VarianceVariance to Forward 2023 Budget Forecast2022 to 2023 BudgetReserve Ambulance Ambulance Total 650,607 462,205 188,40229% 707,958 57,351 2023 Budget Total Operating and Capital : $ 4.34MBudget Ask: $ to be determined Ambulance 2023 Proposed Budget Revenue (10,738,024) Expense 14,373,013 Net Operating 3,634,989 Capital WIP 707,958 Grand Total 4,342,947 2021 Budget Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Emergency Measures Emergency Measures Total 37,800 13,800 24,00063% 2022 Budget Budgetaskis$84,213 Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Emergency Measures 1) Revenue (260,000) (150,405) (109,595)42% - (130,000) 130,000 2) Wages 180,508 149,149 31,35917% - 220,674 40,166 3) Benefits 50,542 41,761 8,781 17% - 61,789 11,247 4) Operating Costs 226,600 130,338 96,26242% - 135,900 (90,700) 4b) Amortization - 1,356 (1,356)0% - - - Emergency Measures Total 197,650 170,843 26,80714% - 288,363 90,713 Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Emergency Measures Emergency Measures Total 16,500 18,989 (2,489)-15% 17,625 10,000 (6,500) 2023 Budget Total Operating and Capital : $ 298K Budget Ask: $ 84,213 Emergency Measures 2023 Proposed Budget Revenue (130,000) Expense 418,363 Net Operating 288,363 Capital WIP 10,000 Grand Total 298,363 Summary Changes to Fire School Budget reflect 2022 actuals Further refinement of Fire School Budget required to account for uninformed financial modelling in 2022 wherein costs were arbitrarily assigned. Assessment / refinement needed to ensure cost recovery particularly when considering municipalities who are benefitting from the school from outside of Elgin County. A cost recovery and cost containment model will be implemented immediately while still ensuring affordability for Member municipalities (in-progress). Summary Anticipated recovery of $5000 per partner municipality for the provision of Emergency Management Services (x 5 municipalities @ $35k) Addition of Emergency Management Program Coordinator for full year Wages / benefits adjusted with placeholder of 2% for COLA ITS services for Emergency Operations Centre moved to ITS budget Cost of Fire Training Officer offset by local municipal partners in the amount of $~49k (levy) Purchased services reduced to reflect year 1 actuals -$87.5k Revenue reduced Office supplies moved to Corporate Services other supplies budget reduced One-time project (trailer) removed $15k QUESTIONS Provincial Offences Administration Provincial Offences Administration Part I Ticket, or Certificate of Offence 3 options: pay fine; early resolution (meet with prosecutor); or trial Part II Parking Infraction Choice of paying the set fine or requesting a trial࢐ Part III Summons to attend court Charges are more serious offences. of fines laid under the Provincial Offences Act (POA). 2023 Challenges s Navigating virtual trials Keeping up with demand for services Opportunities Modernizing service delivery (ongoing) including a continued focus on changing legislation Continued focus on excellent service delivery Question 1 1.) How did your department take into consideration the survey results? -The feedback was not related to the POA budget -Feedback was considered broadly (conservative budgeting) -No new initiatives introduced -Recognizing the need to continue to find efficiencies Question 2 2.) How did your department take into consideration inflationary pressures in your department? -Conservative salary increase (COLA at 2%) -not recommending salary increases that keep pace with annual inflation rates -Contain costs Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? -Not planning any initiatives seeking to maintain services to support POA functions. -Contain escalating workloads within current staffing compliment Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? -Seek cost savings through efficiencies (e.g. leveraging technology) -Evaluate workflows for process improvement opportunities Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? -Service Delivery Review speaks to Shared Services (POA is a shared service) -Serving Elgin Question 6 6.) Do any urgent items need to be brought forward as standalone requests? -POA generator (within Administrative Building Budget) 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Provincial Offenses Act 1) Revenue (1,727,542) (1,373,930) (353,612) 20% 2) Wages 297,354 273,909 23,444 8% 3) Benefits 83,259 71,200 12,059 14% 4) Operating Costs 1,252,211 1,015,750 236,46119% Provincial Offenses Act Total (94,718) (13,070) (81,648)86% Collections 1) Revenue (565,646) (418,726) (146,920) 26% 4) Operating Costs 544,712 402,387 142,32526% Collections Total (20,934) (16,339) (4,595)22% Thereisnocapitalbudgetforthesedepartments 2022 Budget Budgetaskis$1,067 Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Provincial Offenses Act 1) Revenue (1,735,342) (1,180,186) (555,156)32% - (1,660,742) 74,600 2) Wages 271,122 230,264 40,85815% - 284,284 13,162 3) Benefits 75,914 64,474 11,44015% - 79,600 3,686 4) Operating Costs 1,277,354 713,722 563,63244% - 1,183,694 (93,661) Provincial Offenses Act Total (110,951) (171,726) 60,775-55% - (113,165) (2,213) Collections 1) Revenue (565,646) (320,194) (245,452)43% - (504,190) 61,456 4) Operating Costs 544,712 302,090 242,62245% - 486,536 (58,176) Collections Total (20,934) (18,104) (2,830)14% - (17,654) 3,280 2023 PROPOSED Budget Total Operating : ($ 131K) Budget Ask: $ 1,067 Provincial Offences & Collections 2023 Proposed Budget Revenue (2,164,932) Expense 2,034,114 Net Operating (130,818) Capital WIP - Grand Total (130,818) Summary We pay Local Municipal Partners payments of residual revenue Amortization of the building is administered through Corporate Activities account this is realized as rent and is subject to CPI reflected in the draft budget. No service changes. Includes step increases (salaries) and COLA placeholder 2% QUESTIONS Information Technology Services (ITS) Departmental Overview Infrastructure The Information Technology Services (ITS) Department is responsible for the stable, reliable and secure operation of Shared Services County ITS provides services to all County Departments, the Municipality of Central Elgin and the Municipality of Bayham. Support By the numbers: nearly 700 Users 700+ Computers 150+ Network Devices 70+ Servers 35+ Office / Remote Site Locations 2023 Challenges Ongoing response -Cyber Security Incident Policy implementation is outstanding. Policy development is underway. Capacity / Capability limitations (some work requires specialists) Budget challenges Need to formalize and evaluate shared services (cost recovery model) Escalating cost of Cyber Insurance (>40% increase over 2022) Evaluating the use of contracted services Positions currently under review Service Delivery Review -Spring 2023 Evaluating hybrid service model Current model with CAO as Director-in-charge is not sustainable Opportunities Building on past successes and supporting "new ways of doing business" at the County through the use of technology Trialing a pilot-hybrid work model (using internal resources and a Managed ITS firm) Question 1 1.) How did your department take into consideration the survey results? When asked what the biggest challenges Elgin County will face in the near future included: high-speed internet; enhanced efficiencies; and right-sizing and limiting increases in expenditures. Question 2 2.) How did your department take into consideration inflationary pressures in your department? Consider extent of hardware purchases required, pursuant to ITS replacement schedule (policy recently approved by County Council). managing and maximizing technology utilization to meet internal and external expectations. This will involve the strategic deployment of technology to improve service delivery. Carefully reviewed all memberships, subscriptions and use of consultants found savings. Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Extending the lifecycle of some equipment Considering new ways of doing business Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? To be considered in Closed Session Leverage County assets, programs and relationships to provide the best strategic value to customers. Manage risk, exploit opportunities and realize improvements that make operations more efficient, effective, transparent, and compliant with policies. Enhance awareness of corporate best practices in an effort to provide secure, reliable, responsive, and cost-effective ITS for customers. Ensure billing to Local Municipal Partners (Shared Services Agreement) is complete and accurate. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Leading and supporting digital transformation of services with all departments Service Delivery Review / Serving Elgin -2022. Supporting modernized service delivery (Service Delivery Review) Question 6 6.) Do any urgent items need to be brought forward as standalone requests? To be considered in Closed Session. 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Information Technology 1) Revenue (95,240) (75,240) (20,000) 21% 2) Wages 512,887 482,024 30,8626% 3) Benefits 143,608 123,989 19,62014% 4) Operating Costs 435,784 428,126 7,658 2% 4b) Amortization 233,746 233,746 -0% Information Technology Total 1,230,785 1,192,645 38,1403% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Information Technology Information Technology Total 762,454 502,118 260,33634% 2022 Budget Budgetaskis($48,118) Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Information Technology 1) Revenue (76,709) (198,504) 121,795-159% - (78,207) (1,498) * 2022 HCM Funding Received (125,000) 125,000 2) Wages 572,016 498,979 73,03713% - 590,528 18,512 3) Benefits 160,165 152,168 7,997 5% - 165,347 5,183 4) Operating Costs 910,874 789,562 121,31213% - 790,687 (120,187) * 2022 Moved Palmer Estate to Library (16,983) 16,983 4b) Amortization 411,681 350,958 60,72315% - 375,000 (36,681) * 2022 Amortization to reflect actual (60,723) 60,723 Information Technology Total 1,775,321 1,593,163 384,86422% - 1,843,355 68,034 Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Information Technology Information Technology Total 612,785 339,095 272,95845% 375,228 496,633 (116,152) 2023 PROPOSED Budget Total Operating and Capital : $ 2.34MBudget Ask: ($ 48,118) Information Technology 2023 Proposed Budget Revenue (78,207) Expense 1,921,562 Net Operating 1,843,355 Capital WIP 496,633 Grand Total 2,339,988 Summary Discussions will be considered in Closed Session Seeking a reduction of at least $48,118 Transferred some items out of ITS budget to Long-Term Care Homes, anticipating some cost recovery will be possible Included 2% COLA, along with step increases for eligible staff Some subscriptions are not required and some initiatives will not be implemented. Amortization has been adjusted to ensure accuracy. Capital investments include a pre-scheduled server upgrade Increase in licenses (software) -inflation QUESTIONS BREAK Engineering & Transportation Introduction Brian Lima, General Manager Engineering, Planning & Enterprise Professional Engineer (civil) P.Eng Oversees the following functions: Engineering / Transportation Corporate Facilities Enterprise Economic Development Tourism Planning Land Division Committee Departmental Overview Engineering In-house detailed design, inspection and contract administration Asset Management ($1.23B) County road corridor control (i.e. permits, development approvals, etc.) County Road Maintenance Agreement contract oversight and administration GIS (Global Information System) Mapping Enterprise License Holder Departmental Overview Corporate Facilities Conceptual design and contract administration Maintenance of 12 corporate facilities Asset Management ($178M) Building Condition Assessments 2023 Challenges Engineering & Corporate Facilities: Construction inflation and ongoing material supply chain delays Facility maintenance staff recruitment New ministry regulations Geographic Information Systems (GIS) Mapping service provision Transportation Master Plan recommendations anticipated Opportunities Advance Asset Management Plan recommendations (O.Reg588/17) Complete and adopt TMP recommendations Complete and adopt the Official Plan 5-Year Review GIS service provision to LMPs Modernize and automate consent process Renewal of Road Maintenance Agreement Digitize tourism promotion literature Consolidated Linear Infrastructure Environmental Compliance Approval Elgin County Construction Supplemental Specifications Support / approval of hi-speed internet/broadband deployment initiatives Question 1 1.) How did your department take into consideration the survey results? Transportation Services (Roads, Bridges, and Infrastructure Maintenance) should be maintained. When asked what the biggest challenges Elgin County will face in the near future (Q.21), the majority of respondents (30%) indicated seniors services; and 15% indicated maintaining high quality roads, bridges, and critical infrastructure. Q.22 asked respondents to identify the top 2 priorities that they believe Elgin County should spend more tax dollars on. 78 respondents identified transportation services (10.7%). Question 1 1.) How did your department take into consideration the survey results? included: safe transportation and ongoing investment in infrastructure; enhanced efficiencies; maintenance of naturalized spaces; and right-sizing and limiting increases in expenditures. which included: development charges. Q.24 asked respondents to identify two opportunities where fewer tax dollars should be spent. 6% of respondents indicated transportation services. Question 2 2.) How did your department take into consideration inflationary pressures in your department? Adjusted project estimates based on 2022 unit pricing Focused investment to achieve extended infrastructure lifecycle Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Proposed 2023 budget includes deferral of select projects: Reconstructionof St. George Street (CR26) FingalLine Reconstruction-Port Talbot Hill (CR16) Otherpotential project deferrals could include Closed Session Item(s) Other select rehabilitation projects Proposed Terrace Lodge main building improvement (outside of current redevelopment scope of work) Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Consider project deferral and/or scope change Focus investment on additional rounds of rehabilitation to further extend infrastructure lifecycle Potential divestment and/or sale of assets Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Road Maintenance Agreement Asset Management Plan Transportation Master Plan Strategic Plan Corporate Action Plan Legislation Question 6 6.) Do any urgent items need to be brought forward as standalone requests? Award of Centennial and Elm (roundabout) Award of Provincial Offences Administration standby generator Award of Terrace Lodge Air Handling Unit / CD6 Replacement 2021 Budget 2022 Budget BʽƫǩƾʨűʚȤȈʚࣛࠞࢉࠡࠟࠜࢉࠞࠝࠣ 2023 Budget Budget Ask: $ 2,530,217 Total Operating and Capital : $ 4.1M Administrative Building 2023 Proposed Budget Revenue (726,721) Expense 1,716,832 Net Operating 990,111 Capital WIP 3,065,000 Grand Total 4,055,111 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Terrace Lodge Building & Property 1) Revenue (167,557) (167,557) -0% 2) Wages 54,123 51,813 2,309 4% 3) Benefits 28,685 25,080 3,605 13% 4) Operating Costs 403,174 413,188 (10,014) -2% Terrace Lodge Building & Property Total 318,425 322,525 (4,100)-1% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Terrace Lodge Building & Property Terrace Lodge Building & Property Total 9,120,758 9,103,008 17,7500% 2022 Budget Budgetaskis$358,876 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Elgin Manor Building & Property 1) Revenue (120,548) (78,932) (41,616) 35% 2) Wages 54,117 52,590 1,527 3% 3) Benefits 28,682 25,099 3,582 12% 4) Operating Costs 470,627 483,116 (12,489) -3% Elgin Manor Building & Property Total 432,878 481,873 (48,996) -11% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Elgin Manor Building & Property Elgin Manor Building & Property Total 107,610 62,297 45,31442% 2022 Budget Budgetaskis$380,486 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Bobier Villa Building & Property 1) Revenue (123,867) (72,911) (50,956) 41% 2) Wages 70,465 67,962 2,503 4% 3) Benefits 37,346 34,797 2,549 7% 4) Operating Costs 349,101 348,419 6820% Bobier Villa Building & Property Total 333,045 378,266 (45,221) -14% Two-Year Capital Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Bobier Villa Building & Property Bobier Villa Building & Property Total 206,924 129,429 77,49537% 2022 Budget Budgetaskis$220,571 Two-Year Capital Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Bobier Villa Building & Property Bobier Villa Building & Property Total 339,051 161,185 51,30915% 660,064 422,653 83,602 2023 PROPOSED Budget Total Operating and Capital Budget: $ 2.99MTotal Budget Ask: $ 959,933 Budget Ask: $ 220,571 Budget Ask: $ 358,876 Budget Ask: $ 380,486 Elgin Manor Building Terrace Lodge Building Bobier Villa Building 2023 Proposed Budget 2023 Proposed Budget 2023 Proposed Budget Revenue (43,297) Revenue (5,087) Revenue (3,184) Expense 709,830 Expense 555,152 Expense 484,015 Net Operating 666,533 Net Operating 550,064 Net Operating 480,831 Capital WIP 482,658 Capital WIP 386,700 Capital WIP 422,653 Grand Total 1,149,191 Grand Total 936,764 Grand Total 903,484 2021 Budget 2022 Budget Budgetaskis$2,287,067 2023 PROPOSED Budget Total Operating and Capital : $ 27.1MBudget Ask: $ 2,287,067 Engineering 2023 Proposed Budget Council Revenue (4,092,128) Expense 14,596,984 Net Operating 10,504,856 Capital WIP 16,592,480 Grand Total 27,097,336 Summary Maintain Corporate Asset Management Plan investment recommendations endorsed by Council at its meeting on August 9, 2022, required by O.Reg588/17 Sustainable investment required to maintain compliance with applicable regulations and legislation. Âɓʨƾ࢈TȈʚƠʽʚʚȈɓɂʚ˞ȈȪȪƠɓɂʨȈɂʽƾȈɂJȪɓʚƾƫďƾʚʚȈɓɂ࢐ QUESTIONS Planning & Land Division Committee Departmental Overview Planning Advise County Council on all land use planning matters Provide resources, and information and are the commenting agency to other County Departments and to local municipalities partners Approval Authority for Official Plans and amendments, and Plans of Subdivision/Condominium Division Committee, who has been given delegated authority for authorizing the separation of a parcel of land to create two or more parcels in circumstances where a plan of subdivision is not necessary 2023Challenges Planning: Manager of Planning Recruitment Administratively heavy consent process Bill 23, the More Homes Built Faster Act, 2022 Development Charges; Community Benefits Charges; Parkland Dedication; Conservation Authorities; and Planning Matters. Question 1 1.) How did your department take into consideration the survey results? With respect to Planning and Development, 53% of respondents indicated they respondents suggested an increase in investment and 11% suggested a decrease. investment in this area. Question 2 2.) How did your department take into consideration inflationary pressures in your department? Modernization of consent application process is anticipated to increase capacity and ease of use for Applicants and external agencies Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Service is predominantly revenue neutral Past Councils have contemplated other options for Land Division Committee including, but not limited to, delegating approval authority to staff Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Implement an initiative to improve the approval timelines, identify efficiencies in the approvals process, and create appropriate and flexible policies and regulations to support economic growth and vibrancy (Official Plan). Continue to monitor and maintain inventory of planned/serviced lands (building tax base); Planning for culture and responding to rapid changes fosters open, tolerant and innovative communities. Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Strategic Plan Corporate Action Plan Legislation PlanningAct ProvincialPolicy Statement 2020 OfficialPlan Question 6 6.) Do any urgent items need to be brought forward as standalone requests? Approvalof new County Official Plan prior to submission to the Ministry of Municipal Affairs and Housing 2021 Budget 2022 Budget Budgetaskis$23,837 2023 PROPOSED Budget Total Operating and Capital : $ 283KBudget Ask: $ 23,837 Planning 2023 Proposed Budget Revenue (25,000) Expense 308,931 Net Operating 283,931 Capital WIP - Grand Total 283,931 2021 Budget 2022 Budget Budgetaskis($7,888) 2023 PRPOSED Budget Total Operating and Capital : $ 32.8KBudget Ask: $ (7,888) Land Division 2023 Proposed Budget Revenue (125,000) Expense 152,239 Net Operating 27,239 Capital WIP 5,600 Grand Total 32,839 Summary Maintain investment of current service level and optimize further modernization opportunities to improve Applicant experience, and further expedite development approval process. QUESTIONS Enterprise (Economic Development & Tourism) Departmental Overview Enterprise (Economic Development & Tourism) Work collaboratively with local municipal and other regional partners to foster an environment of prosperity and opportunity for Elgin County, its residents and businesses. Business Enterprise Facilitation is offered which aims to support local businesses, revitalize downtowns and tourism corridors, attract investment, and market local and regional assets. Tourism plays a significant role in promoting Elgin County as a premier tourist destination, making Elgin County a great place to live, work and play. 2023 Challenges Enterprise: supply of available buildings to meet the demand for leased space Limited hi-speed internet/broadband Absence of affordable transit Lack of affordable housing stock Attraction of skilled labour Recession warnings Coordination of economic development efforts with local municipalities Question 1 1.) How did your department take into consideration the survey results? increase business activity in Elgin, thereby reducing the pressure on residential Ineffective 33%; not sure / need to know more 33%; effective 32%; and very effective 1.8%. When asked what the biggest challenges Elgin County will face in the near future (Q.21), the majority of respondents (30%) indicated seniors services; 15% indicated maintaining high quality roads, bridges, and critical infrastructure; 14% indicated EMS; 10% indicated support for businesses level of services provided by the county, what would be an acceptable yearly tax will support resident and business attraction / retention. Question 1 1.) How did your department take into consideration the survey results? included: Resident and business attraction / retention Affordable housing included: business attraction / retention (including small businesses); right-sizing and limiting increases in expenditures. which included: invest in programs / services to attract residents and businesses࢐ Question 2 2.) How did your department take into consideration inflationary pressures in your department? Pursue senior government grant opportunities (Ongoing) Focus on in-house product and service development Enhancement of digital marketing brochures Prioritizing use of external media resources Increased collaboration with LMPs, neighbouring municipalities, etc. Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Reconsideration of memberships (South Central Ontario Regional Economic Development (SCOR) $25K, Small Business Enterprise Centre (SBEC) $50K, Ontario Food Cluster (OFC), etc.) Reduction of media advertisement budget to support need to renew Tourism website which expires November 2023 Reduction of business attraction marketing of LMP vacant lands Reduction of conference and workshop opportunities Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? Economic Development will continue to work collaboratively with other County departments and partners to deliver required programs and services in a fiscally accountable manner. Increase collaborative marketing opportunities with City of St. Thomas Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Economic Development and Tourism Strategy cornerstones of our economic development and quality of life through links to Tourism Strategy, Cultural Plan, etc.). Question 6 6.) Do any urgent items need to be brought forward as standalone requests? Investment in new Economic Development & Tourism website expiring November 2023 2021 Budget 2022 Budget Budgetaskis$69,530 2023 PROPOSED Budget Total Operating : $ 981KBudget Ask: $ 69,530 Economic Development 2023 Proposed Budget Revenue (58,318) Expense 1,039,672 Net Operating 981,354 Capital WIP - Grand Total 981,354 Summary Strategy requires sustainable and stable investment necessary to continue supporting and attracting business investment and expansion, workforce attraction, and tourism. Investments in the renewal of the County Economic Development & Tourism websites and app development QUESTIONS Human Resources Introduction Amy Thomson, Director of Human Resources (HR) 19 years of HR & LabourRelations experience Commerce Degree with a major in Human Resources Management Other designations Masters of Public Administration (nearly done) Oversees the following functions: Human Resources Services Accessibility / Diversity, Equity & Inclusion Departmental Overview The Human Resources department supports all service areas and staff across the County and provides Accessibility services to all Elgin and Middlesex County municipalities. Services include: Recruitment, Selection & Retention Policy development & compliance Health, Safety & Wellness Benefit & Pension plan administration Disability & Claims management Employee & LabourRelations Compensation planning Job evaluation, Pay equity, reward & recognition Corporate Training & Development Performance Management Organizational structure Job descriptions, Organizational charts Employee files privacy compliance, records retention Accessibility services -Elgin & Middlesex Diversity, Equity & Inclusion internal program under development 2023 Challenges Legislative Landscape Amendments to key legislation requiring constant change to policies, processes & staff training Budgetary Challenges Inflationary pressures on wages & benefit plans, & escalating costs of benefit plans due to increased claims experience Recruitment & Retention Vacancies outpace qualified candidates available to fill them. Extremely competitive market changing candidate & employee expectations. Workload issues arise due to vacancies. Opportunities Negotiations: Bargaining for renewal collective agreements with ONA & SEIU will take place in 2023 War for Talent: Continued focus on recruitment & retention initiatives (including HR Policy development to support constructive corporate culture and leadership training & development to support retention and succession planning) Question 1 1.) How did your department take into consideration the survey results? Reviewed all summary data Read all verbatim comments received The feedback was not related to the Human Resources budget, although we considered feedback more broadly (e.g. compensation & bargaining strategy and practices) Working toward a Human Resources Shared Service Agreement with interested LMPs aiming to share and collaborate rather than adding resources Question 2 2.) How did your department take into consideration inflationary pressures in your department? Not recommending salary increases that keep pace with annual inflation rates This would cause significant budgetary pressure, especially from 2021 -2023 County typically makes conservative recommendations for non-union cost-of- living increases Strategic collective bargaining -efforts to contain budget impacts Aim is to contain costs, while maintaining internal and external equity and managing recruitment & retention challenges Survey comments pertaining to County staff compensation & inflationary concerns in general were contemplated during budget development and review A of respondents indicated spending on overall County services and 2022 Compensation review of all non-union positions showed we are paying at rate; the County is not a market leader when it comes to base salaries Question 3 3.) To what extent have you considered offsets, in other words, what are you willing to give up? Not planning any HR initiatives for 2023, due to budgetary pressures Our hope is to services currently being provided by the HR department; enhance Shared Service offerings; and managing escalating workloads within current staffing compliment Many surrounding municipalities have amended compensation practices to pay at 55% or 60% of market rate due to attraction and retention challenges the County has not taken this approach yet, and is instead seeking alternative methods of improving employment experience The HR team stays in-tune with HR practices of neighbouring and local municipalities to ensure our policies and processes remain competitive, fair & legislatively compliant consistently taking conservative approach, from a budgetary perspective Question 4 4.) What will you not do or what will you do differently to accommodate increased costs? To improve the employment experience without significant impact to the budget (low or no cost initiatives) Utilize staff feedback received from surveys and Exit Interviews Analyze benefit plan costs, incident/accident report statistics, etc. develop improvements that will budget impacts over time Seek cost savings through efficiencies (e.g. utilizing technology available) Consider opportunities to share with partners and neighbours Re-evaluate benefit plan design seek savings, especially in high-cost areas Continue to take a conservative approach to compensation practices Question 5 5.) How are your departmental priorities linked back to the Service Delivery Review, Council's Strategic Plan and other corporate / departmental plans? Development of HR Shared Services Agreement sharing of in-house expertise with interested LMPs ( Implementation of the Human Capital Management system (HCM) realize efficiencies, assist with workload issues ( Health Human Resources Recruitment & Retention initiatives Corporate Culture Improvement initiatives: HR Policy & Procedure development and improvement; to better support staff and management team On-going development of Health & Wellness, Psychological H&S, and Equity Diversity & Inclusion (EDI) initiatives Goals are to improve retentionand the healthof County staff () Question 6 6.) Do any urgent items need to be brought forward as standalone requests? Escalating costs related to Benefit Plans Disability Claims (incl. WSIB & LTD) experience has been steadily increasing significant cost to the corporation. 2023 Non-union cost of living increase proposal will come to Council separately () 2021 Budget Two-Year Operating Budget to Actuals - 2021 % of 2021 Variance to 2021 Budget2021 Actual2021 Variance Budget Human Resources 1) Revenue (45,000) (45,000) -0% 2) Wages 524,084 503,711 20,3734% 3) Benefits 146,743 126,638 20,10514% 4) Operating Costs 79,297 42,104 37,19347% Human Resources Total 705,124 627,453 77,67111% 2022 Budget Budgetaskis$27,119 Two-Year Operating Budget to Actuals cont'd- 2022 % of 2022 Dec 2022 FY Carry-Forward Budget Change 2022 Budget2022 VarianceVariance to 2023 Budget ForecastReserve2022 to 2023 Budget Human Resources 1) Revenue (45,000) (36,065) (8,935)20% - (45,000) - 2) Wages 540,373 500,909 39,4647% - 562,605 22,232 3) Benefits 151,142 140,165 10,9777% - 157,529 6,387 4) Operating Costs 53,700 44,767 8,933 17% - 52,200 (1,500) Human Resources Total 700,215 649,776 50,4397% - 727,334 27,119 2023 PROPOSED Budget Total Operating : $ 727KBudget Ask: $ 27,119 Human Resources 2023 Proposed Budget Revenue (45,000) Expense 772,334 Net Operating 727,334 Capital WIP - Grand Total 727,334 Summary Overall, Human Resources budget request is to remain flat year-over- year (except for anticipated cost-of-living increase to salary/benefits line; otherwise have not included inflationary increase to other budget lines) Maintain current budget in order to continue service delivery at current level, develop Shared Service Agreement across interested LMPs & carry on organizational development initiatives started in 2020 / 2021 QUESTIONS WRAP UP & NEXT STEPS Current Position The 10 year plans of both Operating and Capital have been provided for your information into an appendix to this report. We will focus on the 2023 budget year however subsequent years have been provided with similar explanatory detail in the appendix as well All the Department budgets, including the changes presented to you, have been compiled into Net Income and Capital budgets. Net income is showing a positive budget of $10,107,383 to put towards Capital Amortization is a non cash item that is funded through taxation so we will increase our available funds for capital to include this item. Reallocation of funding specifically to be used for Capital is then also taken out Funds identified as available for Capital Projects amounts to $16,818,519 Current Position FundsidentifiedasavailableforCapitalProjectsamountsto$16,818,519 Current Position Funds available for Capital of ($16,818,519) are then used for the Capital needs in 2023 which are $23,040,784 Funding received for Capital purposes is also applied to the Capital budget envelope (OCIF, CCBF (formerly Federal Gas Tax), and TL Construction Subsidy), Debt repayment required for past capital projects in the amount of $1,122,607 per annum is deducted needs. Ways to fund: Review whether there are projects that can be deferred Other funding sources Discuss need to take on debt to fund specific Capital items Current Position Current Position Higher Interest can also result in higher than expected returns from Cash on Hand. $22.5K has been earmarked as additional increased Revenue Removing the 2023 contingency for lease increase for the Aylmer Library will save an additional $61K Capital Reserves from past Capital Closed project performance is available to offset the final needs of the Capital budget -Suggested use of $1.5M in 2023 We have set aside funds in the budget for the Growth reserve of $726K which is 1.73% of the anticipated growth rather than the anticipated growth of 2%. Allowing this small amount to flow through the budget, will offset the need to find further funding Levy increase for 2023 currently sits at 3.6% Current Position Next Steps Quick facts : Approximately, 41% of our 2023 Levy is used for Capital purposes To increase or reduce the Levy by 1% a change of +/-$420K is required Last year growth was 2.5% which amounted to slightly over $1M Discussion: What changes might Council still require at this time? What questions might still be unanswered? What additional information is required for next meeting? Recommendation THAT Council feedback regarding the draft budget and departmental priorities be received as staff direction to amend the draft budget for presentation at a future meeting. TenYearBusinessPlanSummaryReport 20232032 2023Budget2024Budget2025Budget2026Budget2027Budget2028Budget2029Budget2030Budget2031Budget2032Budget RetrievedonJan4,202305:30PM BudgetTotal Year1BudgetYear2BudgetYear3BudgetYear4BudgetYear5BudgetYear6BudgetYear7BudgetYear8BudgetYear9BudgetYear10BudgetYear110Budget I)NetIncome AdministrativeBuildingTotal990,111962,8011,062,2771,017,4841,024,1361,039,3491,059,3821,147,4001,095,8951,086,29910,485,133 AdministrativeServicesTotal1,113,9611,155,345959,651983,9711,010,8081,023,6991,050,4361,069,5781,099,5751,136,13610,603,158 AdultDayTotal AgricultureTotal53,50954,54055,59156,66357,75658,87070,05971,21972,40273,609624,216 AmbulanceTotal3,634,9893,794,5113,745,5003,819,3603,892,9173,967,7284,044,5364,122,5374,202,1584,283,61939,507,856 ArchivesTotal255,882245,121248,754253,312257,972261,797267,570272,535277,577283,7122,624,234 BobierVillaAdultDayTotal0(0)(0)(1)(0)(1)0(1)0(0)(4) BobierVillaBuilding&PropertyTotal480,831493,253549,947509,545519,284529,427541,698599,370559,724570,4805,353,560 BobierVillaDietaryTotal657,444673,920686,637701,672717,066733,992748,847765,261782,081801,0457,267,966 BobierVillaGeneral&AdminTotal(916,418)(946,114)(957,270)(967,380)(977,550)(988,904)(997,998)(1,008,248)(1,018,034)(1,025,229)(9,803,145) BobierVillaHousekeepingTotal300,471311,770311,554317,297323,143329,930340,172341,335347,602354,8763,278,150 BobierVillaLaundryTotal194,452196,755198,504200,603202,742205,222207,139209,393211,684214,3442,040,838 BobierVillaNursing&PersonalCareTotal127,648146,5229,01625,06422,77232,34919,81817,44615,94128,334444,910 BobierVillaProgram&SupportTotal36,18337,18340,75243,34245,95648,35550,02852,15254,39758,306466,654 CollectionsTotal(17,654)(17,654)(17,654)(17,654)(17,654)(17,654)(17,654)(17,654)(17,654)(17,654)(176,538) CorporateActivitiesTotal(40,051,633)(40,559,133)(41,922,026)(44,256,486)(46,119,777)(48,073,813)(50,121,842)(52,129,043)(54,804,554)(57,448,539)(475,486,846) CorporateServicesTotal1,114,8651,143,5621,173,4951,204,7181,237,2901,271,2701,306,7221,343,7111,382,3061,422,57912,600,519 CouncilTotal325,517330,694335,973360,507346,851352,454358,169384,930369,943376,0083,541,047 EconomicDevelopmentTotal981,354925,726935,208946,918958,883968,849983,457996,2081,009,1401,024,8009,730,543 ElginManorBuilding&PropertyTotal666,533682,026754,312703,519715,886728,673743,606836,960767,015774,4817,373,010 ElginManorDietaryTotal809,445833,349849,336868,207887,521908,991927,424948,024969,124992,9498,994,371 ElginManorGeneral&AdminTotal(1,577,811)(1,425,966)(1,457,793)(1,467,250)(1,476,302)(1,492,694)(1,505,130)(1,519,550)(1,534,007)(1,546,302)(15,002,805) ElginManorHousekeepingTotal472,005487,160489,782498,949508,288518,972532,491537,335547,348558,9935,151,323 ElginManorLaundryTotal247,317249,687251,492253,656255,857258,413260,390262,711265,072267,8112,572,405 ElginManorNursing&PersonalCareTotal706,902659,759450,271456,446461,772485,846474,844480,443487,703516,2565,180,242 ElginManorProgram&SupportTotal(22,038)(22,821)(21,550)(19,273)(16,867)(14,470)(12,936)(10,915)(8,742)(4,498)(154,110) EmergencyMeasuresTotal288,363304,582318,264333,602342,117347,552355,710362,748369,908378,6523,401,499 EngineeringServicesTotal10,504,85610,746,81210,985,98911,172,49512,618,47112,916,67013,328,81015,170,57215,597,25215,804,165128,846,092 FinancialServicesTotal798,748890,3641,000,9601,039,4171,071,1081,091,7091,117,3331,139,3671,161,7141,188,87110,499,593 HumanResourcesTotal727,334759,444809,988795,903811,813824,850879,666861,364878,615899,5918,248,568 InformationTechnologyTotal1,843,3551,910,9302,002,8211,996,4462,027,8232,096,0382,092,5832,126,0822,201,3212,196,68620,494,086 LandDivisionTotal27,23932,18036,00438,00739,70241,08643,17844,98346,81349,033398,225 LibraryServicesTotal3,213,4853,320,2103,393,8093,468,0973,535,0683,593,0653,668,1003,734,7263,802,8383,883,00835,612,406 MuseumTotal249,663255,212258,614262,854267,159270,764276,040280,647285,310290,9642,697,226 PlanningTotal283,931262,864266,431381,291274,684277,711282,266286,183412,072295,0503,022,481 PoliceServicesBoardTotal1691841841841841841841841841841,824 ProvincialOffensesActTotal(113,165)(115,669)(118,879)(121,635)(123,203)(124,651)(127,590)(130,286)(133,249)(134,318)(1,242,645) TerraceLodgeAdultDayTotal(1)0(0)(1)(0)(0)0(0)0(0)(3) TerraceLodgeBuilding&PropertyTotal550,064560,705610,101577,572588,384599,598612,941664,885633,109644,9356,042,293 TerraceLodgeDietaryTotal1,022,4941,012,7351,031,8521,054,4581,077,5861,103,3771,125,3521,149,9971,174,7861,202,91610,955,553 TerraceLodgeGeneral&AdminTotal(1,670,528)(1,728,832)(1,038,381)(1,048,205)(1,050,919)(1,067,822)(1,080,110)(1,095,428)(1,110,776)(1,123,134)(12,014,134) TerraceLodgeHousekeepingTotal515,194640,127647,882660,197672,736687,210703,530711,747725,191740,8036,704,617 TerraceLodgeLaundryTotal279,211281,944284,023286,516289,054291,999294,276296,952299,673302,8302,906,476 TerraceLodgeNursing&PersonalCareTotal646,758655,155419,487417,516421,909449,032437,084437,663443,741473,8214,802,167 TerraceLodgeProgram&SupportTotal28,74929,16331,07634,26237,57141,49943,99447,34350,88756,593401,136 WardenTotal112,830114,597116,399118,237120,112122,024123,974125,964127,993130,0631,212,192 I)NetIncomeTotal(10,107,383)(9,655,294)(10,211,618)(12,039,598)(12,139,893)(13,301,453)(14,491,452)(14,011,175)(15,898,920)(17,936,873)(129,793,659) TenYearBusinessPlanSummaryReport 20232032 2023Budget2024Budget2025Budget2026Budget2027Budget2028Budget2029Budget2030Budget2031Budget2032Budget RetrievedonJan4,202305:30PM BudgetTotal Year1BudgetYear2BudgetYear3BudgetYear4BudgetYear5BudgetYear6BudgetYear7BudgetYear8BudgetYear9BudgetYear10BudgetYear110Budget II)Capital AdministrativeBuildingTotal3,065,000248,5002,053,000107,000644,000760,000712,000636,000578,240596,0009,399,740 AgricultureTotal40,20440,204 AmbulanceTotal707,958591,887603,7251,201,463628,115737,480752,230793,657680,090693,7957,390,400 ArchivesTotal20,00020,00020,00020,00020,00020,00020,00020,00020,00020,000200,000 BobierVillaBuilding&PropertyTotal422,653705,0001,735,000322,000441,00030,000318,24975,1443,053,731232,0007,334,777 BobierVillaDietaryTotal5,00010,00010,00010,00010,00010,00010,00010,00010,00010,00095,000 l10,00010,000 BobierVillaHousekeepingTota l26,66431,71231,71231,71231,71231,71231,71231,71231,71231,712312,068 BobierVillaNursing&PersonalCareTota CorporateActivitiesTotal268,05011,5002,065,20034,80018,070783,550668,7003,849,870 EconomicDevelopmentTotal ElginManorBuilding&PropertyTotal482,658339,495546,440131,60582,130266,375146,080206,760199,4403,990,0706,391,053 13,00013,00013,00014,00016,00020,00020,00020,00020,000161,000 ElginManorDietaryTotal12,000 ElginManorHousekeepingTotal10,00010,000 ElginManorLaundryTotal20,00020,000 ElginManorNursing&PersonalCareTotal92,19334,88434,88434,88434,88434,88434,88434,88434,88434,884406,149 EmergencyMeasuresTotal10,00010,00010,00010,00010,00010,00010,00010,00010,00010,000100,000 EngineeringServicesTotal16,592,48023,319,39818,127,38529,370,48218,178,23516,994,56317,408,08918,128,10618,019,44711,746,257187,884,441 InformationTechnologyTotal496,633432,335481,181690,372491,671596,971474,149556,247703,711517,3445,440,614 LandDivisionTotal5,6006,0626,56118,223 385,017392,017399,157406,440458,869421,447429,176437,0594,123,761 LibraryServicesTotal371,425423,154 MuseumTotal20,00020,00020,00020,00020,00020,00020,00020,00020,00020,000200,000 PlanningTotal11,04112,19023,231 TerraceLodgeBuilding&PropertyTotal386,7001,374,48135,000446,70030,00090,00044,00055,0001,586,8006,0004,054,681 TerraceLodgeHousekeepingTotal10,00010,000 TerraceLodgeNursing&PersonalCareTotal55,77020,00020,00020,00020,00020,00020,00020,00020,00020,000235,770 II)CapitalTotal23,040,78427,605,34526,191,54332,867,07521,079,03620,868,17920,480,26121,707,65625,435,98118,435,121237,710,982 III)BalanceSheet CorporateActivities(20,000)(20,000)(20,000)(20,000)(20,000)(10,000)(110,000) AdministrativeBuilding SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel6,0006,0006,0006,0006,0006,0006,0006,0006,0006,0006,00066,000 0000002TravelOther1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000003Development2,5002,5002,5002,5002,5002,5002,5002,5002,5002,5002,50027,500 0000004PurchasedServices315,241321,546330,477334,536341,227348,052355,013364,613369,355376,742384,2773,841,080 0000005Equipment2,5002,5002,5002,5002,5002,5002,5002,5002,5002,5002,50027,500 0000006Repairs/Maintenance35,00035,00035,00035,00035,00035,00035,00035,00035,00035,00035,000385,000 0000007Utilities276,746282,281287,927293,685299,559305,550311,661317,895324,253330,738337,3523,367,648 0000008PropertyTaxes32,86236,13136,13136,13136,13136,13136,13136,13136,13136,13136,131394,172 0000009Miscellaneous2,5002,5002,5002,5002,5002,5002,5002,5002,5002,5002,50027,500 0000011Depreciation354,502462,725473,045520,408517,383515,624523,899532,194554,397554,397554,3975,562,968 0000012RentalRevenue(682,721)(726,721)(741,255)(756,081)(771,202)(786,626)(802,359)(818,406)(834,774)(851,470)(868,499)(8,640,114) 0000015HeatPumpReplacement35,00035,00045,00050,00051,50053,00054,00055,00056,00057,00058,000549,500 0000016MiscellaneousProfessionalFees10,00010,00010,00060,00010,00010,00010,00010,00070,00010,000210,000 0000017Painting10,00080,00020,00015,00015,30015,60615,91816,23616,56116,89217,230238,745 0000018MiscellaneousMaintenance10,00010,00010,20010,00010,00010,00010,00010,00010,00010,000100,200 0000019MiscellaneousEquipment5,0005,0005,1005,2025,3065,4125,5205,6315,7435,8585,97559,749 0000020SecurityEquipment5,0005,0005,1005,2025,3065,4125,5205,6315,7435,8585,97559,749 0000023BuildingAutomationSystemUpgradesAdmin75,00075,000 0000026Window&DoorReplacement265,000265,000 0000029InteriorRenovations225,000200,00050,00050,00050,000350,00050,000150,00050,00050,00050,0001,275,000 0000030ManagerCorporateFacilities132,684135,338139,101141,372144,189147,098149,480153,048156,122159,267163,0821,620,781 0000031BuildingScienceTechnologist98,133100,089102,877104,557106,645108,781110,538113,184115,461117,784120,6161,198,665 0000032AdminAssistant16,77617,80018,99419,30119,68920,08320,41020,89721,31821,74422,267219,279 0000033Maintenance91,98093,80995,97097,61499,583101,589103,914105,712107,824110,006112,4951,120,496 0000035BuildingHVAC185,00040,00040,00040,000305,000 0000036Elevator2,500,0002,500,000 0000037MajorCapitalMaintenance1,550,000125,000350,000475,0002,500,000 0000041RoofRepairsAdmin25,00025,000 0000042EnergySavingsElectricalUpgrades35,00035,000 0000043AsbestosRemoval60,00060,000 0000044SecurityImprovementCardAccess&Alarms75,00075,000 0000048Carpeting50,00050,000100,000200,000 0000049Landscaping30,000100,000130,000 0000051MechanicalSystemsUpgrades13,000115,000168,500268,00017,000254,000370,00012,000111,0006,0006,0001,340,500 0000052GeneralManager71,19172,61274,63575,84977,36778,92480,20382,11683,76685,44787,500869,610 0000055CapitalBudgetPlaceholdertoInitializeNewYear522,240540,0001,062,240 0000056POAGenerator85,000140,000225,000 0000057POAUVAirFiltrationSystem20,00020,000 GrandTotal1,524,8944,055,1111,211,3013,115,2771,124,4841,668,1361,799,3491,771,3821,783,4001,674,1351,682,29921,409,768 AdultDay SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001ProvinceofOntario(49,956)(49,956)(49,956)(49,956)(49,956)(49,956)(49,956)(49,956)(49,956)(49,956)(49,956)(549,516) 0000004PurchasedServices49,95649,95649,95649,95649,95649,95649,95649,95649,95649,95649,956549,516 GrandTotal Agriculture SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PurchasedServices48,48348,48349,45350,44251,45152,48053,52954,60055,69256,80657,942579,358 0000002Vehicle/Repairs/Maint/Fuel2,9673,0263,0873,1493,2123,2763,3413,4083,4763,5463,61636,104 0000003Amortization7,50310,05110,05110,05110,05147,707 0000004ReserveWoodlotTreeReplanting2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000005TruckKCCA40,20440,204 GrandTotal60,95353,50954,54055,59156,66357,75699,07470,05971,21972,40273,609725,373 Ambulance SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel5,5005,5005,5005,5005,5005,5005,5005,5005,5005,5005,50060,500 0000003Development3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000005Memberships6006006006006006006006006006006006,600 0000015PurchasedServices10,560,71710,770,01010,985,41011,205,11811,429,22111,657,80511,890,96112,128,78012,371,35612,618,78312,871,159128,489,321 0000018CrossBorderPayments88,01088,01088,01088,01088,01088,01088,01088,01088,01088,01088,010968,110 0000024Miscellaneous5005005005005005005005005005005005,500 0000028Amortization524,497524,497524,497459,433459,433459,433459,433459,433459,433459,433459,4335,248,950 0000030ProvinceofOntarioShareofActual(5,765,216)(5,864,748)(6,126,054)(6,396,749)(6,519,557)(6,644,924)(6,772,794)(6,903,117)(7,036,263)(7,171,964)(7,310,375)(72,511,760) 0000031CityofSt.ThomasShareExcludingProvincial(5,137,911)(5,365,967)(5,602,090)(5,680,714)(5,789,934)(5,901,338)(6,014,946)(6,130,875)(6,249,098)(6,369,686)(6,492,712)(64,735,271) 0000032CrossBorderRevenue(54,210)(54,210)(54,210)(54,210)(54,210)(54,210)(54,210)(54,210)(54,210)(54,210)(54,210)(596,310) 0000033Director/CAO12,94413,20213,57013,79114,06814,35014,58214,93115,23115,53615,909158,114 0000034AmbulanceVeh400,550523,059533,521544,191555,075566,176577,500589,050600,831612,847625,1046,127,904 0000035Defibs468,664468,664 0000037ProvinceofOntarioOverheadAllocation(15,680)(15,993)(16,313)(16,640)(16,972)(17,312)(17,658)(18,011)(18,371)(18,739)(19,114)(190,804) 0000038ERVReplacement85,95887,67796,80298,739369,176 0000039Laptops108,000117,000127,000352,000 0000041PowerLifts52,02093,06054,12255,20456,30857,43458,58359,75560,95062,16963,412673,017 0000042IncreasetoParamedicstaffing615,677927,9921,252,5521,277,6031,303,1551,329,2181,355,8021,382,9181,410,5771,438,7881,467,56413,761,847 0000043CityofSt.ThomasShareofProvincialRevenue2,519,3992,562,8952,677,0862,795,3792,849,0462,903,8322,959,7113,016,6623,074,8473,134,1483,194,63431,687,639 0000047CEMCandFireTrainer37,42339,70242,45544,87847,50148,45349,23750,41551,42752,45853,722517,669 0000050CovidFundingAmbulance 0000051SRFUVSterilizationUnitsforAmbulances4,0804,1624,2454,3304,4164,5054,5954,6874,8765,0735,27850,247 0000052CommunityParamedicineProgramTermA 0000053CommunityParamedicineProgramTermB GrandTotal4,045,8564,342,9474,386,3984,349,2245,020,8244,521,0324,705,2084,796,7654,916,1944,882,2484,977,41450,944,112 Archives SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel8008008008008008008008008008008008,800 0000002TravelOther2,2002,2002,2002,2002,2002,2002,2002,2002,2002,2002,20024,200 0000003Development2,7002,7002,7002,7002,7002,7002,7002,7002,7002,7002,70029,700 0000004Memberships99799799799799799799799799799799710,967 0000005Publicatons99799799799799799799799799799799710,967 0000006OfficeSupplies5035035035035035035035035035035035,533 0000007Photocopy6006006006006006006006006006006006,600 0000008PurchasedServices99799799799799799799799799799799710,967 0000009SuppliesArchival7,5007,5007,5007,5007,5007,5007,5007,5007,5007,5007,50082,500 0000011Equipment4,5004,5004,5004,5004,5004,5004,5004,5004,5004,5004,50049,500 0000012Promotions2,0022,0022,0022,0022,0022,0022,0022,0022,0022,0022,002 22,022 0000013Repairs/Maintenance5035035035035035035035035035035035,533 0000014Miscellaneous5045045045045045045045045045045045,544 0000015Microfilming/Scanning/Conservation6,5636,5636,5636,5636,5636,5636,5636,5636,5636,5636,56372,193 0000017Acquisitions3,2503,2503,2503,2503,2503,2503,2503,2503,250 3,2503,25035,750 0000018Amortization5,8095,8095,8095,8095,8095,8095,8095,8095,8095,8095,80963,899 0000020OtherRevenue(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(33,000) 0000021ArchivistAssistant188,33290,10192,62494,13196,00997,93399,521101,915103,957106,046108,5731,079,141 0000022ArchivistAssistant282,60484,25786,595 88,00789,76791,57493,04795,27597,19999,148101,5071,008,979 0000026SummerStudentYCWArchives4,8605,0915,3295,5675,8196,0646,3236,5826,8487,1217,39466,998 0000027Digitization10,38411,3169,0179,1969,3809,5689,7619,95310,15410,35610,566109,650 0000028InternshipTermAYCWArchives8,2935,8498,6286,9898,4246,09010,3356,88210,5537,92410,56690,530 0000029DonationsArchives(500)(500)(500)(500)(500)(500)(500)(500)(500)(500)(500)(5,500) 0000030DonationsAlmaCollege(500)(500)(500)(500)(500)(500)(500)(500)(500)(500)(500)(5,500) 0000031MiscCapitalArchives20,00020,00020,00020,00020,00020,00020,00020,00020,00020,00020,000220,000 0000032InternshipTermBYCWArchives5,5698,4576,5038,4397,48910,3196,38610,5397,39910,5598,68390,340 0000036DonationsMuseumBushellEstateDigitizationProject21,11414,38735,501 GrandTotal277,580275,882265,121268,754273,312277,972281,797287,570292,535297,577303,7123,101,814 AdultDayBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001ProvinceofOntario(143,302)(143,302)(143,302)(146,168)(146,168)(146,168)(149,091)(149,091)(149,091)(149,091)(149,091)(1,613,865) 0000002ClientRevenue(22,500)(22,500)(22,500)(22,500)(22,500)(22,500)(22,500)(22,500)(22,500)(22,500)(22,500)(247,500) 0000003Travel4304304304304304304304304304304304,730 0000005Development2852852852852852852852852852852853,135 0000006OfficeSupplies2552552552552552552552552552552552,805 0000008PurchasedServices15,97515,97515,97515,97515,97515,97515,97515,97515,97515,97515,975175,725 0000009Supplies1,2001,2001,2001,2001,2001,2001,2001,2001,2001,2001,20013,200 0000010Equipment2,0102,0102,0102,0102,0102,0102,0102,0102,0102,0102,01022,110 0000011Miscellaneous2402402402402402402402402402402402,640 0000012RawFood6,0006,0006,0006,0006,0006,0006,0006,0006,0006,0006,00066,000 0000013BuildingOccupancy4,5004,5004,5004,5004,5004,5004,5004,5004,5004,5004,50049,500 0000014AdultDayStaff158,875162,034165,767168,606172,008175,472179,488182,593186,241190,009194,3101,935,402 0000015Wage&BenefitAdjustment(23,968)(27,127)(30,860)(30,833)(34,236)(37,699)(38,792)(41,897)(45,545)(49,313)(53,614)(413,886) GrandTotal(0)0(0)(0)(1)(0)(1)0(1)0(0)(4) Building&PropertyBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Recoveries(3,121)(3,184)(3,247)(3,312)(3,378)(3,446)(3,515)(3,585)(3,657)(3,730)(3,805)(37,981) 0000002Travel2672752812862922973033083143193253,265 0000004Development5001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00010,500 0000005PurchasedServices87,019120,000122,400124,800127,200129,600132,000134,400136,800139,200141,6001,395,019 0000006Supplies302302 0000007Equipment5,0005,000 0000008Repairs/Maintenance14,85715,15415,45715,76616,08216,40316,73117,06617,40717,75518,110180,789 0000009Utilities241,874246,711251,646256,679261,812267,048272,389277,837283,394289,062294,8432,943,295 0000011MaintenanceWages83,51585,87588,21789,72891,53893,38295,51997,17299,113101,118103,4071,028,584 0000013Painting15,00015,00015,00015,00015,00015,00015,00015,00015,00015,00015,000165,000 0000018Security/ResidentSafety5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000022MiscBldg20,00020,00020,00020,00020,00020,00020,000264,24920,0003,013,7313,437,980 0000035BuildingAutomationSystem25,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00075,000 0000037EnergySavingsElectricalUpgrades25,00025,00025,00025,000100,000 0000039TubRoomUpgrades100,000100,000 0000041FacilityConditionAudit50,00050,000100,000 0000056Miscellaneous500500 0000057Roof2,5002,5005,000 0000058SlopedRoofReplacement1,500,000224,0001,724,000 0000062ElevatorUpgrades24,80623,153160,0008,144216,103 0000063ElectricalComponentReplacements138,000138,000 0000064MechanicalEquipmentReplacements34,096650,00018,00053,00024,00037,00010,000826,096 0000065Structure&SiteServicingUpgrades15,00050,000200,000265,000 0000069IPACBVEnhancedCooling(11,703)(11,703) 0000072ConcreteFlatworkReplacement20,00020,00020,00020,00020,000100,000 0000073IPACCapitalBV 0000074SpaTubRoom(ADPRoom)100,000100,000 0000075ExteriorWallSealantDoors&Windows5,0005,000 0000076Condenser(North,EastandWestwing)150,000150,000 0000077HumidifierReplacements55,50055,500 0000078BoilerCirculatingpumps14,00014,000 0000079WindowandDoorReplacements222,000222,000 GrandTotal682,913903,4841,198,2532,284,947831,545960,284559,427859,947674,5143,613,455802,48013,371,250 DietaryBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntRawFood(218,916)(233,141)(235,472)(239,946)(244,505)(249,151)(253,885)(258,709)(263,624)(268,633)(273,737)(2,739,720) 0000002Recoveries(23,156)(23,388)(23,622)(24,071)(24,528)(24,994)(25,469)(25,953)(26,446)(26,948)(27,460)(276,034) 0000003Travel2042042042042042042042042042042042,244 0000005Development5005005005005005005005005005005005,500 0000006PurchasedServices3,59912,07012,49412,93913,40613,89614,41114,95115,51916,11516,437145,837 0000007Supplies19,82921,25721,25721,25721,25721,25721,25721,25721,25721,25721,257232,396 0000008Equipment1,0001,6001,0001,0001,0001,0001,0001,0001,0001,0001,00011,600 0000009Repairs/Maintenance1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000010RawFood235,598252,561258,875265,347271,981278,780285,750292,893300,216307,721315,4143,065,135 0000011RawFoodNonResident6006006006006006006006006006006006,600 0000013SecondCooks172,395175,792179,808182,857186,509190,234194,554197,885201,807205,855210,4842,098,182 0000014DietaryAides347,793354,640362,744368,893376,276383,797392,526399,265407,191415,251424,6074,232,983 0000015ManagerofSupportServices89,68293,24994,03295,55797,47299,443101,045103,453105,537107,659110,2401,097,370 0000017HINF1:1StaffingDietary00 0000018KitchenEquipment8,875(4,500)10,00010,00010,00010,00010,00010,00010,00010,00010,00094,375 0000020HotWaterTower3,0003,000 0000021IceMachine1,5001,500 0000022SteamTable5,0005,000 GrandTotal639,503662,444683,920696,637711,672727,066743,992758,847775,261792,081811,0458,002,469 General&AdminBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntOA40,70637,44537,07136,70036,33335,97035,61035,25434,90134,55234,207398,747 0000002PofOntPayEquity(17,220)(17,220)(17,220)(17,220)(17,220)(17,220)(17,220)(17,220)(17,220)(17,220)(17,220)(189,420) 0000004Recoveries(19,124)(19,124)(19,124)(19,124)(19,124)(19,124)(19,124)(19,124)(19,124)(19,124)(19,124) (210,364) 0000005Private(330,292)(314,489)(317,634)(320,810)(324,018)(327,259)(330,531)(333,836)(337,175)(340,547)(343,952)(3,620,543) 0000006PrivateBasicComp(778,186)(788,098)(795,979)(803,939)(811,978)(820,098)(828,299)(836,582)(844,948)(853,397)(861,931)(9,023,435) 0000009Basic(449,480)(421,444)(425,658)(429,915)(434,214)(438,556)(442,942)(447,371)(451,845)(456,363)(460,927)(4,858,717) 0000010Respite(10,109)(9,105)(9,196)(9,288)(9,381)(9,475)(9,569)(9,665)(9,762)(9,859)(9,958)(105,367) 0000011GeneralStoreSales(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(77,000) 0000012Travel7007007007007007007007007007007007,700 0000013TravelOther4004004004004004004004004004004004,400 0000014Development2,6332,6332,633 2,6332,6332,6332,6332,6332,6332,6332,63328,963 0000015Recognition5045045045045045045045045045045045,544 0000016Memberships7,2837,4287,5777,7297,8838,0418,2028,3668,5338,7048,87888,622 0000017Subscriptions2002002002002002002002002002002002,200 0000018OfficeSupplies4,8004,8004,8004,8004,8004,8004,8004,8004,8004,8004,80052,800 0000019Photocopy2,4002,4002,4002,4002,4002,4002,4002,4002,4002,4002,40026,400 0000020Advertising5005005005005005005005005005005005,500 0000021Telephone/Fax7,5047,5047,5047,5047,5047,5047,5047,5047,5047,5047,50482,544 0000022Postage/Courier6556556556556556556556556556556557,205 0000024PurchasedServices1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000025Equipment7507507507507507507507507507507508,250 0000026SpecialGeneralStore7,0007,0007,0007,0007,0007,0007,000 7,0007,0007,0007,00077,000 0000027Miscellaneous5005005005005005005005005005005005,500 0000029ReimbursedSupplies/Services7,00012,50012,50012,50012,50012,50012,50012,50012,50012,50012,500132,000 0000031Amortization300,871300,871300,871300,871300,871300,871300,871300,871300,871300,871300,8713,309,581 0000032Clerk178,76380,34682,58383,91785,60687,31988,73890,85692,68694,54196,812962,166 0000033Clerk247,25848,20849,55050,35051,36352,39253,24354,51455,61256,72558,087577,300 0000034DirectorofHomes&SeniorServices65,97467,29369,16570,29071,70573,14474,32176,10377,62979,18581,091805,900 0000035AdministratorEM&BV75,71377,23179,38380,67282,29683,948 85,30087,34089,09590,88893,065924,931 0000036Wage&BenefitAdjustment(237)(237) 0000037FurnitureReplacement10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000038Donations(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(7,000)(77,000) 0000039StaffEnrichmentDonations3,5003,5003,5003,5003,5003,5003,5003,5003,500 3,5003,50038,500 0000040MiscellaneousDonations5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000041CMIStudy7,5097,50915,018 0000042CovidFundingBV(5,999)(5,999) 0000043MinorCapitalFunding(34,548)(34,548)(34,548)(34,548)(34,548)(34,548)(34,548)(34,548)(34,548)(34,548)(34,548)(380,028) 0000044WageCalendarizationAdjustment00000 0000000 0000045BenefitCalendarizationAdjustment000000000000 0000049SRFClerkTemporaryPartTime23,91814,23438,151 0000050IPACTrainingFundingBV202122 0000051AlliedHealthProfessionalsFund(0)0(0)000(0)(0)(0)5122,3752,888 0000052SupportingProfessionalGrowthFund(1)(0)(0)(0)0(0)00(0)(1) 0000053IPACTrainingFundingBV202223(0)(0) GrandTotal(955,654)(916,418)(946,114)(957,270)(967,380)(977,550)(988,904)(997,998)(1,008,248)(1,018,034)(1,025,229)(10,758,799) HousekeepingBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000004PurchasedServices3,6883,6883,6883,6883,6883,6883,6883,6883,6883,6883,68840,568 0000005Supplies16,01119,50024,50019,50019,50019,50019,50024,50019,50019,50019,500221,011 0000006Equipment2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000007Repairs/Maintenance2512512512512512512512512512512512,761 0000008HousekeepingStaff269,706275,032281,331286,115291,858297,704304,491309,733315,896322,163329,4373,283,466 0000011HINF1:1StaffingHSKP 0000014FloorMachines10,00010,000 GrandTotal291,656300,471311,770311,554317,297323,143329,930340,172341,335347,602364,8763,579,806 LaundryBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000003PurchasedServices81,20689,32789,32789,32789,32789,32789,32789,32789,32789,32789,327974,472 0000004Supplies1,9993,1923,1923,1923,1923,1923,1923,1923,1923,1923,19233,919 0000005Equipment5045045045045045045045045045045045,544 0000006Repairs/Maintenance2522522522522522522522522522522522,772 0000007LaundryStaff98,592100,539102,842104,591106,691108,829111,310113,227115,480117,772120,4311,200,304 0000008Wage&BenefitAdjustment6386386386386386386386386386386,380 0000010WashingMachine20,00020,000 GrandTotal182,553194,452196,755198,504200,603202,742205,222207,139209,393211,684234,3442,243,391 Program&SupportBobierVilla SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntPSS(257,990)(259,582)(264,774)(270,069)(272,770)(275,498)(278,252)(281,035)(283,845)(286,684)(289,551)(3,020,049) 0000002Recoveries(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(220,000) 0000003Travel2002002002002002002002002002002002,200 0000004TravelOther2002002002002002002002002002002002,200 0000005Development3003003003003003003003003003003003,300 0000006PurchasedServices44,37045,65045,65845,66645,67545,68345,69245,70045,70945,71846,633502,155 48,653 0000007Supplies4,4234,4234,4234,4234,4234,4234,4234,4234,4234,4234,423 0000009Equipment1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000011ProgramSpecificRawFood8002,2002,2002,2002,2002,2002,2002,2002,2002,2002,20022,800 0000012BSORecreation00(0)00(0) 2,0002,0002,0002,00022,000 0000013LifeEnrichment2,0002,0002,0002,0002,0002,0002,000 0000014HINF1:1StaffingRecreation000(0) 4197,877202,371205,840209,919214,133218,9462,164,425 0000015Recreationists170,540178,243182,450190,101194,00 0000017ManagerofProgram&Therapy20,26920,67821,25321,59722,03022,47522,83723,38223,85324,33224,916247,622 0000020Physiotherapy47,19647,19647,19647,19647,19647,19647,19647,19647,19647,19647,196519,156 0000022ManagerofProgram&Therapy213,67515,07615,93816,88417,90018,18818,62218,99719,37919,843174,501 GrandTotal13,30936,18337,18340,75243,34245,95648,35550,02852,15254,39758,306479,962 Building&PropertyElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Recoveries(42,448)(43,297)(44,163)(45,046)(45,947)(46,866)(47,804)(48,760)(49,735)(50,730)(51,744)(516,542) 0000002Travel1021101101101101101101101101101101,202 0000004Development5001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00010,500 0000005PurchasedServices119,646207,000211,140215,280219,420223,560227,700231,840235,980240,120244,2602,375,946 0000006PurchasedServicesSP85,95887,67789,43191,21993,04494,90496,80298,739100,713102,728104,7821,045,997 0000007Supplies300300 0000008Equipment5,0005,000 0000009Repairs/Maintenance16,98017,32017,32017,32017,32017,32017,32017,32037,32017,32017,320210,180 0000010Repairs/MaintenanceSP5,30640,00040,00040,00040,00040,00040,00040,00040,00040,00040,000405,306 0000011Utilities251,422256,450261,579266,811272,147277,590283,142288,805294,581300,472300,4723,053,470 0000012MaintenanceWages84,43985,27388,10989,61891,42693,26895,40297,05398,991100,995103,2811,027,856 0000014Painting15,00015,00015,00015,00015,00015,00015,00015,00015,00015,00015,000165,000 0000019Security/ResidentSafety5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000022HVAC40,00060,000400,000500,000 0000025MiscBldg40,00020,00020,00020,00020,00020,00020,00020,00020,00020,0003,522,9503,742,950 0000031140HotwaterTankRelining12,00013,00014,00039,000 0000034SidewalkRepairs20,00020,00020,00020,00080,000 0000035BuildingAutomationSystem10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000036FlooringReplacement15,00035,00015,00020,00025,00030,000140,000 0000037EnergySavingsElectricalUpgrades15,00050,00015,00080,000 0000039FacilityConditionAudit63,00063,000126,000 0000041Misc.Maintenance,Calibration&LifecycleEquipmentReplacement26,00031,00016,50015,00015,00015,00015,00015,00015,000163,500 0000043Miscellaneous500500 0000044Roof2,5002,5005,000 0000045AsphaltReplacement175,000175,000 0000046ExteriorWindows&Doors27,50027,500 0000050Structure&SiteServicingUpgrade s25,00024,00049,000 0000051MechanicalEquipmentReplacements55,000140,000125,00045,00045,000125,00072,000607,000 0000052ElectricalComponentReplacements5,000340,000345,000 0000057IPACEMEnhancedCooling 0000058IPACCapitalEM 0000059STPRecoveries(0)(0) 0000060FA1Repairs40,00040,000 0000061InfloorHeatingBoilers(Lochinvar)61,05661,056 0000062BoilerCircPumps5,0885,088 0000063ExteriorWallSealantDoorsandWindows15,26415,264 0000064MechanicalSP30,25037,99543,94041,60532,13034,37538,08038,76039,44040,120376,695 0000065IncreaseresidentvisibilitywindowsinViews5,0005,000 GrandTotal768,7051,149,1911,021,5211,300,752835,124798,016995,048889,6861,043,720966,4554,764,55114,532,768 DietaryElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntRawFood(344,014)(368,117)(371,798)(378,863)(386,061)(393,396)(400,871)(408,487)(416,248)(424,157)(432,216)(4,324,229) 0000002Recoveries(3,774)(3,812)(3,850)(3,923)(3,998)(4,074)(4,151)(4,230)(4,311)(4,392)(4,476)(44,992) 0000003Travel2002002002002002002002002002002002,200 0000004TravelOther1001001001001001001001001001001001,100 0000005Development5005005005005005005005005005005005,500 0000006PurchasedServices3,49811,96912,39312,83813,30513,79514,31014,85015,41816,01416,334144,724 0000007Supplies18,21419,52519,52519,52519,52519,52519,52519,52519,52519,52519,525213,468 0000008Equipment3,9973,9973,9973,9973,9973,9973,9973,9973,9973,9973,99743,967 0000009Repairs/Maintenance5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000010RawFood337,911362,241371,297380,579390,093399,846409,842420,088430,590441,355452,3894,396,231 0000011RawFoodNonResident1,2001,2001,2001,2001,2001,2001,2001,2001,2001,2001,20013,200 0000012FirstCooks163,656166,872170,677173,563177,025180,553184,646187,802191,515195,352199,7361,991,397 0000014DietaryAides515,335525,475537,479546,584557,519568,658581,586591,567603,305615,243629,1006,271,851 0000015ManagerofSupportServices80,71482,34084,62986,00287,72589,49990,94093,10894,98496,89399,215986,048 0000017NewHireOrientation1,9181,9562,0012,0352,0762,1182,1662,2042,2482,2932,34523,360 0000018HINF1:1StaffingDietary00 0000019KitchenEquipment12,00012,00013,00013,00013,00014,00016,00020,00020,00020,00020,000173,000 GrandTotal796,454821,445846,349862,336881,207901,521924,991947,424968,024989,1241,012,9499,951,825 General&AdminElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntOA25,42732,03431,71431,39731,08330,77230,46430,15929,85829,55929,264331,729 0000002PofOntPayEquity(6,300)(6,300)(6,300)(6,300)(6,300)(6,300)(6,300)(6,300)(6,300)(6,300)(6,300)(69,300) s(31,273)(31,273)(31,273)(31,273)(31,273)(31,273)(31,273)(31,273)(31,273)(31,273)(31,273)(344,003) 0000004Recoverie 0000005Private(474,474)(468,584)(473,270)(478,002)(482,782)(487,610)(492,486)(497,411)(502,385)(507,409)(512,483)(5,376,898) 0000006PrivateBasicComp(1,202,003)(1,155,579)(1,167,135)(1,178,807)(1,190,595)(1,202,501)(1,214,526)(1,226,671)(1,238,938)(1,251,327)(1,263,840)(13,291,920) 0000009Basic(729,529)(736,824)(744,192)(751,634)(759,151)(766,742)(774,409)(782,154)(789,975)(797,875)(805,854)(8,438,338) 0000010Respite(9,938)(10,038)(10,138)(10,240)(10,342)(10,446)(10,550)(10,656)(10,762)(10,870)(10,978)(114,958) 0000011GeneralStoreSales(6,500)(6,500)(6,500)(6,500)(6,500)(6,500)(6,500)(6,500)(6,500)(6,500)(6,500)(71,500) 0000012Travel7007007007007007007007007007007007,700 0000013TravelOther5005005005005005005005005005005005,500 0000014Development2,5332,5332,5332,5332,5332,5332,5332,5332,5332,5332,53327,863 0000015Recognition7001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00010,700 s9,77010,17510,37910,58610,79811,01411,23411,45911,68811,92212,161121,188 0000016Membership 0000017Subscriptions3003003003003003003003003003003003,300 s5,3005,3005,3005,3005,3005,3005,3005,3005,3005,3005,30058,300 0000018OfficeSupplie 0000019Photocopy3,2543,2543,2543,2543,2543,2543,2543,2543,2543,2543,25435,794 0000020Advertising5505505505505505505505505505505506,050 0000021Telephone/Fax7,5007,5007,5007,5007,5007,5007,5007,5007,5007,5007,50082,500 r5505505505505505505505505505505506,050 0000022Postage/Courie 0000024PurchasedServices2,5042,5042,5042,5042,5042,5042,5042,5042,5042,5042,50427,544 0000025Equipment1,0051,0051,0051,0051,0051,0051,0051,0051,0051,0051,00511,055 0000026SpecialGeneralStore6,5006,5006,5006,5006,5006,5006,5006,5006,5006,5006,50071,500 0000027Miscellaneous5045045045045045045045045045045045,544 0000029ReimbursedSupplies/Services45,00045,00045,00045,00045,00045,00045,00045,00045,00045,00045,000495,000 0000031Amortization566,448566,448566,448566,448566,448566,448566,448566,448566,448566,448566,4486,230,928 0000032Clerk178,76380,34682,58383,91785,60687,31988,73890,85692,68694,54196,812962,166 0000033Clerk275,87680,34682,58383,91785,60687,31988,73890,85692,68694,54196,812959,279 0000034DirectorofHomes&SeniorServices65,98167,30069,17170,29771,71273,15174,32876,11177,63679,19381,099805,981 0000035AdministratorEM&BV113,570115,846119,075121,008123,444125,922127,950131,009133,643136,332139,5981,387,396 0000036Wage&BenefitAdjustment(254)(254) 0000037FurnitureReplacement10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000038Donations(15,000)(15,000)(15,000)(15,000)(15,000)(15,000)(15,000)(15,000)(15,000)(15,000)(15,000)(165,000) 0000039StaffEnrichmentDonation s5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000040MiscellaneousDonations5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000041CMIStud y11,85611,85623,712 0000042CompliancePremium(339,996)(226,664)(566,660) 0000043Repairs&Maintenanc e4004004004004004004004004004004004,400 0000044CovidFundingEM1111 0000045MinorCapital(32,211)(51,647)(51,647)(51,647)(51,647)(51,647)(51,647)(51,647)(51,647)(445,387) 0000046WageCalendarizationAdjustment000000000000 0000047BenefitCalendarizationAdjustment000000000000 0000051SRFClerkTemporaryPartTime25,55816,50042,058 0000052IPACTrainingFundingEM202122(0)(0) 0000053AlliedHealthProfessionalsFund0005,94213,54421,67123,99827,48230,48533,55637,281193,959 0000054SupportingProfessionalGrowthFun d0(0)(0)(0)(0)(0)(0)(0)(0)00(2) 0000055IPACTrainingFundingEM2022230 GrandTotal(1,744,208)(1,577,811)(1,425,966)(1,457,793)(1,467,250)(1,476,302)(1,492,694)(1,505,130)(1,519,550)(1,534,007)(1,546,302)(16,747,013) HousekeepingElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000004PurchasedServices3,4003,4003,4003,4003,4003,4003,4003,4003,4003,4003,40037,400 0000005Supplies17,13626,00031,00026,00026,00026,00026,00031,00026,00026,00026,000287,136 0000006Equipment2,5002,5002,5002,5002,5002,5002,5002,5002,5002,5002,50027,500 0000007Repairs/Maintenance1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000008HousekeepingStaff406,405414,437423,938431,154439,814448,634458,867466,776476,070485,524496,4934,948,112 0000009ManagerofSupportServices20,17820,58521,15721,50021,93122,37522,73523,27723,74624,22324,804246,512 0000011HINF1:1StaffingHSKP 0000013NewHireOrientation1,0641,0851,1101,1291,1521,1751,2021,2231,2471,2721,30112,957 0000014FloorCleaning2,4492,4982,5562,6002,6522,7052,7682,8162,8722,9292,99629,840 0000016FloorMachines10,00010,000 GrandTotal454,633472,005487,160489,782498,949508,288518,972532,491537,335547,348568,9935,615,956 LaundryElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000003PurchasedServices125,553138,108138,108138,108138,108138,108138,108138,108138,108138,108138,1081,506,636 0000004Supplies2,2845,0745,0745,0745,0745,0745,0745,0745,0745,0745,07453,024 0000006Repairs/Maintenance1,2001,2001,2001,2001,2001,2001,2001,2001,2001,2001,20013,200 0000007LaundryStaff100,928102,935105,305107,110109,274111,475114,030116,007118,328120,690123,4291,229,510 0000011WashingMachine20,00020,000 GrandTotal229,965247,317249,687251,492253,656255,857258,413260,390262,711265,072287,8112,822,370 Nursing&PersonalCareElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel4004004004004004004004004004004004,400 0000002TravelOther3003003003003003003003003003003003,300 0000003Development1,2001,2001,2001,2001,2001,2001,2001,2001,2001,2001,20013,200 0000004PurchasedServices25,48338,21338,97739,75640,55141,36242,19043,03443,89444,77245,667443,899 0000005MedicalSupplies38,75763,91765,19566,49967,82969,18670,57071,98173,42174,88976,387738,630 0000006Equipment5,0006,2476,5516,6286,7106,7956,7956,7956,7956,7956,79571,906 0000007Repairs&Maintenance2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,000 22,000 0000008Miscellaneous5005005005005005005005005005005005,500 0000009MedicalDirector33,39033,39033,39033,39033,39033,39033,39033,39033,39033,39033,390367,290 0000010Incontinence39,42042,70542,70542,70542,70542,70542,70542,70542,70542,70542,705466,470 0000011PofOntNP C(3,829,658)(5,239,246)(6,082,356)(6,689,727)(6,823,521)(6,959,992)(7,099,192)(7,241,175)(7,385,999)(7,533,719)(7,684,393)(72,568,977) 0000012PofOntOnCallPhysician(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(176,946) 0000013RecoveriesSupplies&Service(5,700)(5,700)(5,700)(5,700)(5,700)(5,700)(5,700)(5,700)(5,700)(5,700)(5,700)(62,700) 0000015LabCostRecover y 0000016TrainingCoordinator7,8237,9828,2068,3408,5088,6818,8229,0349,2179,4039,63095,644 0000017MDSRAI(0)00(0) 0000018NewHireOrientation14,08014,36114,69214,94715,25015,55515,91216,18816,51416,84917,235171,584 0000019Lifts&Scales20,000 20,00016,00016,00016,00016,00016,00016,00016,00016,00016,000184,000 0000021MattressReplacement1,0003,1503,1505,4005,4005,4005,4005,4005,4005,4005,40050,500 0000022BSOFundingNurses000(0)0 0000023HINFSupplementalBaseSupplies 0000024HINF CostsReimbursed000(0) 0000025BSOFundingPS W(0)0(0)(0)(0)(0) 0000027Education(0)00(0) 0000028Safety/SlingReplacement8,0008,0008,0008,0008,0008,0008,0008,0008,0008,0008,00088,000 0000029FallsPrevention 0000032RN40,90940,96841,14241,09241,15641,21941,39941,35441,42341,49341,679 453,836 0000033RPN748,676763,542780,762794,185809,927825,890844,596858,952876,008893,501913,7149,109,753 0000034PS W49,30349,30349,43849,30349,30349,30349,43849,30349,30349,30349,438542,740 0000035DONManagerofResidentCare140,474143,302147,278149,682152,681155,743158,261162,047165,300168,616172,6771,716,061 0000036DONResidentCareCoordinator96,24698,860101,626103,274105,343107,455109,189111,798114,058116,339119,1391,183,326 0000037MiscNPC32,00018,88418,88418,88418,88418,88418,88418,88418,88418,884201,956 0000039PSWStep11,670,7522,071,9462,466,4682,663,8402,717,1862,771,5092,834,5502,884,1782,941,4323,000,6103,069,15429,091,625 0000040RNStep7767,759782,736800,663814,444830,812846,784866,186881,259898,871916,910937,8999,344,323 0000042PSWStep21,447,2751,779,9262,107,8682,271,8032,317,6232,364,2912,418,4002,460,2532,509,3972,560,1582,618,12124,855,115 0000043Wage&BenefitAdjustment(112)(114)(117)(119)(121)(124)(126)(129)(131)(134)(1,226) 0000045CovidFundingEM(9,600)(9,600) 0000047QualitySupervisor31,01831,63532,52033,04733,71034,38634,94135,77536,49837,22838,124378,883 0000052RNAO/BPSOEducationEM 0000053NursesTempRetentionIncentiveEM 0000054202223ClinicalDecisionSupportTools 0000055IPACOneTimeFunding(5,288)5,2880 0000056IPACCapitalEM 0000057CovidPPEEM9,6009,600 0000058EMLTCMedicationSafetyTechnology202223 0000059EMLTCMedicationSafetyTechnology20232 4 0000060EMMSTPEducation66 0000061PREPLTC0 0000064BlanketWarmer8,0008,000 0000065OnCall10,36810,98711,16711,39011,61911,80712,08912,33212,57912,882117,221 GrandTotal1,332,928799,095694,643485,155491,330496,656520,730509,728515,327522,587551,1406,919,319 Program&SupportElginManor SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntPSS(408,217)(410,730)(418,944)(423,134)(427,365)(431,639)(435,955)(440,315)(444,718)(449,165)(453,657)(4,743,839) 0000002Recoveries(35,702)(35,702)(35,702)(35,702)(35,702)(35,702)(35,702)(35,702)(35,702)(35,702)(35,702)(392,722) 0000003Travel5045045045045045045045045045045045,544 0000004TravelOther1901901901901901901901901901901902,090 0000005Development3563563563563563563563563563563563,916 0000006PurchasedServices53,16054,61654,62454,63254,64054,64954,65854,66654,67554,68455,778600,782 26,281 0000007Supplies2,1852,2292,2732,3192,3652,4122,4602,5102,5102,5102,510 0000009Equipment3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000011ProgramSpecificRawFood3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000012BSORecreation00(0)00(0) 2,0002,0002,0002,00022,000 0000013LifeEnrichment2,0002,0002,0002,0002,0002,0002,000 0000014HINF1:1StaffingRecreation(0)0(0) 0000015Recreationists219,525231,306236,832240,855245,681250,595256,297260,697265,871271,218277,3232,756,199 0000017ManagerofProgram&Therapy40,53041,17542,31543,00143,86244,74945,47046,55447,49248,44749,608493,202 0000019Physiotherapy74,52074,52074,52074,52074,52074,52074,52074,52074,52074,52074,520819,720 0000023ManagerofProgram&Therapy211,49912,21212,91013,67614,49914,73215,08415,38715,69716,073141,768 GrandTotal(44,950)(22,038)(22,821)(21,550)(19,273)(16,867)(14,470)(12,936)(10,915)(8,742)(4,498)(199,060) EmergencyMeasures SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000002TravelOther1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000003Development2,8002,8002,8002,8002,8002,8002,8002,8002,8002,8002,80030,800 0000004OfficeSupplies3,2003,200 0000005Advertising1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000006PurchasedServices175,00087,50087,50087,50087,50087,50087,50087,50087,50087,50087,5001,050,000 0000007Supplies35,00035,00035,00035,00035,00035,00035,00035,00035,00035,00035,000385,000 0000009Repairs&Maintenance1,8001,8001,8001,8001,8001,8001,8001,8001,8001,8001,80019,800 0000010Miscellaneous3003003003003003003003003003003003,300 0000011OtherRevenue(260,000)(130,000)(130,000)(130,000)(130,000)(130,000)(130,000)(130,000)(130,000)(130,000)(130,000)(1,560,000) 0000012CEMCandFireTrainer96,230102,091109,170115,399122,145124,595126,609129,637132,240134,893138,1411,331,151 0000014AdminAssistantEOC78,76380,34682,58383,91785,60687,31988,73890,85692,68694,54196,812962,166 0000018EOCTechnology(8,500)(8,500) 0000025TextbookLibrary10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000027FireTrainingSchoolUtilityTrailer15,00015,000 0000028Memberships1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000029EMProgramCoordinator56,057100,026106,929113,048119,951124,304126,306129,317131,922134,574137,7991,280,232 GrandTotal214,150298,363314,582328,264343,602352,117357,552365,710372,748379,908388,6523,715,649 EngineeringServices SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel7,0007,0007,0007,0007,0007,0007,0007,0007,0007,0007,00077,000 0000002TravelOther5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000003Development4,5004,5004,5004,5004,5004,5004,5004,5004,5004,5004,50049,500 0000004Memberships3,6003,6003,6003,6003,6003,6003,6003,6003,6003,6003,60039,600 0000005OfficeSupplies2,5002,500 0000006Photocopy1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000007Furniture&Fixtures5005005005005005005005005005005005,500 0000008Equipment6,0006,0006,0006,0006,0006,0006,0006,0006,0006,0006,00066,000 0000009VehicleRepairs/Maint/Fuel12,50012,50012,50012,50012,50012,50012,50012,50012,50012,50012,500137,500 0000010UtilitiesStreetLights23,00023,00023,00023,00023,00023,00023,00023,00023,00023,00023,000253,000 0000011Miscellaneous10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000012RailwayProtection24,00024,00024,00024,00024,00024,00024,00024,00024,00024,00024,000264,000 0000013Maintenance/LowerTier3,565,8203,797,5983,873,5503,951,0214,030,0414,110,6424,192,8554,276,7124,362,2464,449,4914,538,48145,148,456 0000015Amortization9,036,2899,387,6409,689,1869,757,1309,757,68210,033,85210,310,68610,545,36012,359,65812,606,85112,858,988116,343,322 0000016OtherRevenue(120,005)(120,005)(120,005)(120,005)(120,005)(120,005)(120,005)(120,005)(120,005)(120,005)(120,005)(1,320,055) 0000017GeneralManager73,34874,81376,89678,14879,71281,31582,63384,60586,30488,03690,152895,962 0000018Manager156,082159,224163,642166,313169,646173,048175,845180,052183,666187,351191,8631,906,734 0000019AssetManagement/GeoTech98,133100,089102,877104,557106,645108,781110,538113,184115,461117,784120,6161,198,665 0000020AdminAssistant24,79926,31328,07828,53229,10629,68830,17130,89131,51332,14432,916324,152 0000025StructuralInspections75,00075,00075,00075,00075,000375,000 0000026MunicipalDrains(5yearaverage)180,000183,600187,272191,017194,838198,735202,709206,763210,899215,117219,4192,190,369 150,000150,000150,000150,000150,000150,000150,0001,500,000 0000028RoadCrackSealingandAsphaltPatches150,000150,000150,000 0000029MajorMaintenanceProjects200,000200,000200,000200,000200,000200,000200,000200,000200,000200,000200,0002,200,000 0000030KingGeorgeLiftBridgeMaintenance20,00020,00020,00020,00020,00020,00020,00020,00020,00020,00020,000220,000 0000031RoadSignMaintenance15,00015,00015,00015,00015,00015,00015,00015,00015,00015,00015,000165,000 0000032ElectricalServicingContract(SignalsandBeacons)70,00070,00070,00070,00070,00070,00070,00070,00070,00070,00070,000770,000 0000033MiscConsulting25,00025,00025,00025,00025,00025,00025,00025,00025,00025,00025,000275,000 0000034RoadSignageRetroreflectivityAssessment15,00015,00015,00015,00015,00015,00015,00015,00015,00015,00015,000165,000 0000035OCIF(2,390,338)(2,305,136)(2,390,338)(2,390,338)(2,390,338)(1,226,460)(1,226,460)(1,226,460)(1,226,460)(1,226,460)(1,226,460)(19,225,248) 0000036FederalGasTax(1,587,946)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(1,656,987)(18,157,816) 0000038Road2Reconstruction(WestLorne)20204,368,9214,368,921 0000039Road2Rehabilitation(WestLornetoRd5)2050636,620636,620 0000041Road2Rehabilitation(EckerDraintoRd8)2070674,117674,117 0000042Road3Resurfacing(McPhersontoDunboroughRd)30102,820,0362,820,036 0000043Road3Resurfacing(DunboroughRdtoIonaRd)30402,626,7452,626,745 0000044Road3Resurfacing(IonaRdtoShedden)3060872,100872,100 0000045Road3Resurfacing(SheddentoTalbotville)30701,772,9401,772,940 0000048Road5SurfaceTreatment(Section10)501051,00051,000 0000050Road7Resurfacing(50%withC/K)7010642,725642,725 0000052Road8Rehabilitation(Hwy401toThamesRiver)81002,341,0522,341,052 0000053Road9SurfaceTreatment(Rd103toRd76)9010248,959248,959 (Rd76toRd5)9020115,200115,200 0000054Road9Microsurfacing 0000055Road9Microsurfacing(Rd5toRd8)9030239,708239,708 0000057Road11Rehabilitation11010553,582553,582 0000058Road13Reconstruction(Dutton)130102,103,3632,103,363 0000059Road14(Rd16toRd3)Rehabilitation+SLOPEatIonaBridge14010220,8163,531,9943,752,811 0000060Road14(Rd3toThamesRiver)Rehabilitation140202,730,1022,730,102 0000061Road16PortTalbotHillDrainageRehabilitation1601051,0002,366,4002,417,400 0000062Road16Rehabilitation(8to14)160103,201,6433,201,643 0000063Road16Rehabilitation(14toFingal)160301,673,7021,673,702 0000064FingalReconstruction(16and20)1604040,0003,937,1673,977,167 0000065Road16Rehabilitation(FingaltoCity)160602,493,9002,493,900 0000068Road18Rehabilitation(Rd119ToGLentrance)18060714,000714,000 0000069Road19ResurfacingStraffordville19050371,000371,000 0000070Road19ResurfacingEden19075118,000118,000 0000072Road20(ThomasRdtoFingal)Rehabilitation200301,940,2521,940,252 0000074Road20Rehabilitaiton(SheddentoRoad18)201001,202,7131,202,713 0000075Road22Rehabilitation(Rd24toRd27)22010894,035894,035 EngineeringServices SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000076Road24Rehabilitation(EastRoadto1kmeast)24010287,973287,973 0000080Road26(Rd25toRRTracks)Reconstruction260203,295,9873,295,987 0000081Road27SurfaceTreatment(20toTownline)2701467,52067,520 0000083Road28(Rd45toRd56)Resurfacing280101,259,1191,259,119 0000086Road32Rehabilitation320101,703,6511,703,651 0000087Road35Rehabilitation(45toHwy3)350101,349,5231,349,523 0000088Road35Resurfacing(Hwy3toRd52)35020741,000741,000 0000089Road36(Rd24toSparta)Rehabilitation36010869,680869,680 0000092Road37(AvontoOxford)Microsurfacing3707085,14785,147 476,081476,081 0000093Road38Rehabilitation(Hwy3toRichmond)38010 0000094RichmondReconstruction(Rd38and43)Eng.2021380203,039,6003,039,600 0000095Road38Reconstruction(Straffordville)Eng.20243804051,0005,207,2205,258,220 0000097Road40Microsurfacing(42to45)40010153,000153,000 0000098Road40Rehabilitation(Rd45toHwy3)400201,690,0001,690,000 0000099Road41Reconstruction410102,251,1482,251,148 0000100Road42Rehabilitation(73to43)+drainageatSilvercreekHill4201040,8001,857,1142,969,0074,866,921 0000101Road42Rehabilitation(43toPortBurwell)420301,462,7901,462,790 0000102Road19,50and42RECONSTRUCTIONPortBurwell420427,011,2107,011,210 0000103Road42Rehabilitation(GlenErieLine1955)42080102,0001,888,6921,990,692 0000104Road43SurfaceTreatment(42to45)43010178,500178,500 0000105Road44Rehabilitation(Rd46toHwy#3)44010295,800295,800 0000107Road44Resurfacing(MurrayRdto19)44020694,752694,752 0000110Road45(Rd16toRd4)Rehabilitation450201,455,0001,455,000 0000111Road45(Rd35toRd73)Rehabilitation450501,127,5171,127,517 0000112Road45(Rd40toRd43)Rehabilitation450701,705,0331,705,033 0000113Road45(Rd19to55)Resurfacing45090901,790901,790 0000114Road47Resurfacing(Rd48toRd52)47005505,000505,000 0000115Road47Rehabilitation(48to37)widenradiusat48470101,527,7791,527,779 0000118Road48Rehabilitation(Rd73toRd47)480551,511,4971,511,497 0000119Road48Rehabilitation(Rd47toRd54)48060776,101776,101 0000120Road51Rehabilitation(4toWhitesStation)51020431,960431,960 0000121Road52Rehabilitation(Highway#3to30)+DrainageatKettleCreek5201041,6161,591,8121,923,6633,557,091 0000122Road52Rehabilitation(30to74)520401,730,0871,730,087 0000123Road52Rehabilitation(74to73)520501,978,0001,978,000 0000124Road52Rehabilitation(Rd73toSpringfield)52060914,739914,739 0000125SpringfieldReconstruction(Rd52,40,49)5207012,635,54212,635,542 0000126Road52Rehabilitation(Rd47toRd54)520901,201,0071,201,007 Oxford)54010390,150390,150 0000127Road54Rehabilitation(50% 0000128Road55Microsurfacing(42to45)55010265,810265,810 0000129Road57Rehabilitation57010152,235152,235 0000130PortBruceResurfacing(MR1)73010322,430322,430 0000131Road73Rehabilitation(AylmertoAvonDrive)730603,672,0003,672,000 0000132Road74Resurfacing740101,890,3901,890,390 0000133Road74Resurfacing(Belmont)74030731,453731,453 0000135Road104Rehabilitation(RodneytoMcPhersonRd)1040101,821,1441,821,144 0000142CulvertRehabilitations408,000441,632450,465459,474468,664478,0372,706,272 0000160WellingtonRoadatMcBainLineTrafficSignals478,037478,037 0000169ColborneandWarrenStreetIntersectionImprovements298,773298,773 0000170SunsetRoadatEastRoadIntersectionImprovements179,264179,264 0000171EastRoadatHillStreetIntersectionImprovements179,264179,264 0000172SunsetRoadatSouthdaleLineSignalOptimization119,509119,509 0000173SunsetRoadatGlenwoodAvenueLeftTurnLane179,264179,264 0000174SunsetRoadatSpartaLineTrafficSignalsandIntersectionImprovements2,390,1852,390,185 0000175RonMcNeilLineatOmemeeStreetIntersectionImprovements179,264179,264 0000176WhittakerRoadandNelsonStreetIntersectionImprovements179,264179,264 0000177BelmontWestBridgeReplacementB32340101,874,6551,874,655 0000179KingBridgeReplacementB385205040,8001,020,0001,060,800 0000180CaltonBridgeRehabilitationB474508041,616265,302306,918 EngineeringServices SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000183WalkersBridgeRehabilitationB03506025,500156,060181,560 0000184WilleysBridgeRepairsB05813041,616318,362359,978 0000185GilletsBridgeRepairsB2751,000416,160467,160 0000188GlenErieWestBridgeRemovalandCulvertInstallation420801,195,0931,195,093 0000193TrafficSignalReplacements3,585,2783,585,278 0000194Road9SurfaceTreatment(Rd8toRd14)9040297,138297,138 0000198CoopStudent132,45733,09633,76734,43935,12735,83236,55337,27438,02738,781355,352 0000199CoopStudent232,45733,09633,76734,43935,12735,83236,55337,27438,02738,781355,352 0000207Road43(RichmondRoad)Microsurfacing(JohnWiseLinetoRichmond)43050141,268141,268 andpossibleroadrealignment)14010102,0001,623,6481,725,648 0000260IonaBridgeReplacement(EA 0000264PortBurwellBridgeRehabilitationB454204251,000416,160410,081877,241 0000265EdenBridgeRehabilitationB5344020510,000510,000 0000269PortBurwellStormSewerReplacement(Phase1C)178,500178,500 0000270PortBurwellStormSewerReplacement(Phase1D)182,070182,070 0000271PortBurwellStormSewerReplacement(westofChathamSt.)2025209,141209,141 0000272PortBurwellStormSewerReplacement(northofWellingtonSt)2027209,141209,141 0000278PickupTruckReplacement89,63289,632 0000282Road18Resurfacing18070899,091899,091 0000285Road19Resurfacing19030921,241921,241 0000286Road8Resurfacing80101,239,2071,239,207 0000287Road73Resurfacing730502,002,5212,002,521 0000288Road103Microsurfacing10301068,23768,237 0000289Road43Resurfacing43020321,612321,612 0000290Road45Resurfacing45060698,839698,839 0000291TransportationMasterPlan(incl.CyclingMasterPlanUpdate)51,00051,000 0000292Road40Rehabilitation40050910,572910,572 0000293Road46Resurfacing46005160,266160,266 0000295Road37Resurfacing(Section10)37010115,792115,792 0000296Road5SurfaceTreatment(Section50a)5050177,451177,451 0000297Road5SurfaceTreatment(Section50b)505046,81846,818 0000298Road5SurfaceTreatment(Section60)506093,22093,220 0000300Road24Rehabilitation(YarmouthCentretoQuakerRoad)(pavedshoulders)240201,203,5321,203,532 0000312SDRRoadMaintenanceAgreementReview165,612165,612 0000313SDRInHouseDesignTechnician117,262124,415133,006140,623144,189147,098149,480153,048156,122159,267163,0821,587,592 0000316PhilmoreBridgeDeckReplacementB4943060306,000306,000 0000317TrafficSignalImprovements102,000102,000 0000318Road4Resurfacing(PortStanleyBridgeandColborne)4001458,276458,276 3,335,000 0000319Road4Resurfacing(St.ThomastoWarrenStreet)40103,335,000 0000320Road8Resurfacing8050614,853614,853 0000321Road8ReconstructionDutton80604,644,9264,644,926 0000322Road13Microsurfacing130202,458,5452,458,545 0000323PlankRoadResurfacingPortBurwelltoVienna19010569,221569,221 0000324Road23Rehabilitation(SunsetRoadtoJosephStreet)23020629,536629,536 0000325DexterLineResurfacing(PortBruce)24040122,753122,753 0000326Road26Resurfacing(BridgetoRRTracks)2601047,67947,679 0000327Road27Resurfacing27020240,595240,595 0000328Road27Reconstruction270301,134,1661,134,166 0000330Road34Rehabilitation34010737,035737,035 0000331Road37Resurfacing(ImperialRoadtoHelderRoad)37040304,426304,426 0000332Road37Resurfacing(Avon)37050132,144132,144 0000334Road40Resurfacing(Highway#3toGlencolinLine)40030565,146565,146 0000335Road45Resurfacing(Rd4toRd28)45030627,014627,014 0000336Road45Resurfacing(Rd28toRd36)450411,009,8221,009,822 0000337Road45Resurfacing(Rd43toRd19)450801,063,8561,063,856 0000338Road53ResurfacingElmandBeech53010242,712242,712 0000339JohnStreetResurfacingAylmer73051953,130953,130 0000340Road76ResurfacingWestLorne76011349,009349,009 0000341Road76ResurfacingWestLornetoThamesRiver760301,757,4451,757,445 EngineeringServices SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000342Road103Resurfacing(3to2)1030201,138,6991,138,699 0000343Roundabout(Hwy3/RonMcNeil/Wonderland/Ford)3090443,7003,017,1603,460,860 0000344CountyWideMasterServicingPlan255,000255,000 0000346WardsvilleBridgeRehabilitationB02103090351,498351,498 0000347MapletonBridgeRehabilitationB147401240,800364,140404,940 0000349FultonBridgeReplacementB231,591,8121,591,812 0000350JamestownBridgeReplacementB261,061,2081,061,208 0000351PlayersBridgeDeckRehabilitation4504230,000408,000438,000 0000357BelmontBridgeRehabilitationB987403055,204450,465505,669 0000359SaltCreekCulvertRehabilitationC1230010574,343574,343 0000360GolfCourseCulvertRehabilitationC1527020585,830585,830 0000361CoyneCulvertRepairsC74304025,50025,500 0000364MultipleBridgeandCulvertRepairTenderEngineeringandAdmin576,50076,500 0000365NaturalHeritageStudyBridges(Gillets,Fulton,Jamestown)42050102,000102,000 0000366CulvertRehabilitations56010918,000918,000 0000369PickupTruckAddition407071,40071,400 0000370MultipleBridgeandCulvertRepairTender71,820,0001,820,000 0000371ElmStreetatCentennialRoadIntersectionImprovement250101,380,061375,0001,755,061 0000372CulvertRehabilitations141,550,0001,550,000 0000373PickupTruckReplacement61,20061,200 0000380CurrieRoadPXO(Dutton)112,000112,000 0000382RichmondReconstruction(Rd38and43)Eng.Moved00 0000383Road2Rehabilitation(startofcurveRd5toEckkerDrain)20601,334,0001,334,000 0000384Road23Resurfacing(SunsetRoadtoJosephStreet)2301049,60549,605 0000385Road36Rehabilitation(SpartatoRd45)pavedshoulders36040977,946977,946 0000386Road36Rehabilitation(Rd45toHwy3)pavedshoulders360501,873,1261,873,126 0000387Road39Rehabilitation39010358,200358,200 0000388TrafficSignalImprovements8400,000400,000 0000389GranularShouldering(Roads16,20,74)617,760617,760 0000390WellingtonRoadCulvertRepair(50%withCity)50,00050,000 0000391CulvertRehabilitations4055416,160416,160 0000392CulvertRehabilitations49010424,483424,483 0000393CulvertRehabilitations11432,973432,973 0000394Road19Resurfacing(StraffordvilletoEden)19070799,945799,945 0000395Road19Resurfacing(EdentoCarsonLine)19080366,795366,795 0000396Road20Resurfacing(FingaltoShedden)20070630,371630,371 GrandTotal24,810,26927,097,33634,066,21029,113,37440,542,97730,796,70629,911,23330,736,89933,298,67833,616,69927,550,422341,540,802 FinancialServices SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Mileage3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000002TravelOther2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000003Development5,1005,1005,1005,1005,1005,1005,1005,1005,1005,1005,10056,100 0000004Memberships5,6105,7225,8365,9536,0726,1936,3176,4436,5726,5726,57267,862 0000005OfficeSupplies3,6403,640 0000007Equipment1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000009Miscellaneous2,7002,7002,7002,7002,7002,7002,7002,7002,7002,7002,70029,700 0000012WagesDirectorofFinance196,573176,710188,907199,720205,739209,869213,250218,349222,738227,221232,6632,291,739 0000013WagesSeniorFinancialAnalyst738100,327107,248113,387120,311124,304126,306129,317131,922134,574137,7991,226,232 0000014WagesSeniorFinancialAnalyst112,103114,360117,541119,447121,840124,304126,306129,317131,922134,574137,7991,369,512 0000015WagesPurchasingCoordinator111,240111,240 0000016WagesFinancialAnalyst84,25384,253 0000017WagesAdminAssistant67,61367,613 0000020WageAdjustment791791 0000021BenefitAdjustment191191 0000022Photocopy1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000023FolderInserterLease4,0004,000 0000024WagesManagerofFinance123,267108,397163,176243,613253,747264,177272,059278,577284,163289,866296,8202,577,862 0000025WagesAccountingInternship15,21715,217 0000026PurchasingAssistant44,18178,82984,25789,08594,52497,93399,521101,915103,957106,046108,5731,008,820 k942124,838128,309130,409133,014135,689137,881141,194144,034146,921150,4291,373,660 0000027WagesManagerofProcurementandRis 0000028WagesPayroll&AccountsPayableCoordinator52369,76674,59078,84683,67088,14089,56991,72393,56195,44197,716863,545 0000029WagesSeniorFinancialAdvisor5,0005,7005,7005,7005,7005,7005,7005,7005,7005,70056,300 GrandTotal785,681798,748890,3641,000,9601,039,4171,071,1081,091,7091,117,3331,139,3671,161,7141,188,87111,285,274 HumanResources SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel4,0004,0004,0004,0004,0004,0004,0004,0004,0004,0004,00044,000 0000002TravelOther5005005005005005005005005005005005,500 0000003Development6,6006,6003,6003,6003,6003,6003,6003,6003,6003,6003,60045,600 0000004Memberships1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000005Subscriptions5005005005005005005005005005005005,500 0000006OfficeSupplies1,9001,900 y1,0001,4001,4001,4001,4001,4001,4001,4001,4001,4001,40015,000 0000007Photocop 0000008Recruitment20,00020,00020,00020,00020,00020,00020,00020,00020,00020,00020,000220,000 0000010Miscellaneous7007007007007007007007007007007007,700 0000011ReserveStaffTraining10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000012AccessibilityCoordinatorMiddlesex(45,000)(45,000)(45,000)(45,000)(45,000)(45,000)(45,000)(45,000)(45,000)(45,000)(45,000)(495,000) 0000014AccessibilityCommittee7,0007,0007,0007,0007,0007,0007,0007,0007,0007,0007,00077,000 0000017WagesHRManager121,279130,122137,306141,372144,189147,098149,480153,048156,122159,267163,0821,602,365 0000019WagesHRAssistant98,133100,089102,877104,557106,645108,781110,538113,184115,461117,784120,6161,198,665 4 0000020WagesAccessibilityCoordinator91,85397,459102,877104,557106,645108,781110,538113,184115,461117,784120,6161,189,75 0000021WageAdjustment(50)(50) 0000022BenefitAdjustment(177)(177) 0000023WagesHRDirector189,283193,077198,458201,680205,739209,869213,250218,349222,738227,221232,6632,312,326 0000026WagesHRCoordinator106,387112,866117,541119,447121,840124,304126,306129,317131,922134,574137,7991,362,301 0000028WagesHRAssistant84,80786,52196,185101,675106,645108,781110,538113,184115,461117,784120,6161,162,198 0000029SalaryReview32,50035,20067,700 GrandTotal700,214727,334759,444809,988795,903811,813824,850879,666861,364878,615899,5918,948,782 InformationTechnology SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000002Mileage5,5435,5435,5435,5435,5435,5435,5435,5435,5435,5435,54360,973 0000003TravelOther1,1571,1571,1571,1571,1571,1571,1571,1571,1571,1571,15712,727 0000004Development15,00015,00015,00015,00015,00015,00015,00015,00015,00015,00015,000165,000 0000006Subscriptions1,0001,0001,000 1,0001,0001,0001,0001,0001,0001,0001,00011,000 0000007Consultant19,29819,68420,07820,47920,88921,30721,73322,16722,61023,06223,523234,830 0000008Supplies3,3753,3753,3753,3753,3753,3753,3753,3753,3753,3753,37537,125 0000010Support/Maintenance349,971323,320329,786336,382343,110349,972356,971364,111371,393378,821386,3973,890,235 0000012Amortization350,958375,000400,000425,000425,000425,000425,000425,000425,000425,000425,0004,525,958 0000013WagesITManager156,082159,224163,642166,313169,646173,048175,845180,052183,666187,351191,8631,906,734 0000014WagesITCoordinator112,103114,360117,541119,447121,840124,304126,306129,317131,922134,574137,7991,369,512 0000015WagesSeniorNetworkAnalyst107,702109,845112,918114,748117,048119,394121,321124,220126,731129,266132,3771,315,570 0000016WagesNetworkAnalyst88,33290,10192,62494,13196,00997,93399,521101,915103,957106,046108,5731,079,141 0000017WagesNetworkAnalyst87,32090,10192,62494,13196,00997,93399,521101,915103,957106,046108,5731,078,129 0000018WagesAdminAssistant7,9219,0109,2629,4139,6019,7939,95210,19210,39610,60510,857107,002 0000019WageAdjustment44,44544,445 0000020BenefitAdjustment12,44512,445 0000021PalmerEstateSupport(16,983)(16,983) 0000022WebsiteDevelopment42,44845,04647,80350,729186,026 0000023HardwareReplacement227,531241,638241,992305,328296,502249,677326,884310,860341,890287,581293,3333,123,216 0000025Photocopiers13,86514,14314,42614,71415,00815,30915,61515,92716,24616,57116,902168,726 0000026Other Licenses79,32680,91382,53184,18285,86687,58389,33591,12292,94494,80396,699965,304 0000027ServerReplacement110,000110,000220,000 0000028StorageReplacement180,000180,000360,000 0000031MunicipalPartnerSupport(74,909)(76,407)(77,935)(79,494)(81,084)(82,706)(84,360)(86,047)(87,768)(89,523)(91,313)(911,546) 0000033HCMSystem(125,000)(125,000) 0000035DietarySoftware20,89220,892 0000038DietaryHardware25,00025,000 0000041PhoneSystemReplacement40,00040,000 0000048SRFCouncilChamberHardware60,00060,000 0000051SDRHCMEnhancementsforRecruitmentandScheduling38,76039,53540,32641,13341,95642,79543,65144,52445,41446,32247,248471,664 0000052SDRDevelopmentServicesSoftwareLicensesforOnlineForms10,20010,40410,61210,82411,04011,26111,48611,71611,95012,18912,433124,115 0000054GrahamScottEnnsServerRental(1,800)(1,800)(1,800)(1,800)(1,800)(1,800)(1,800)(1,800)(1,800)(1,800)(1,800)(19,800) 0000056IntranetMaintenance17,80817,80818,16418,52718,89819,27619,66220,05520,45620,86521,282212,801 0000057WagesITDirector115,831183,233195,892201,680205,739209,869213,250218,349222,738227,221232,6632,226,465 0000058HCMAnnualSupport/Maintenance89,10083,00085,10087,40089,80092,20094,70097,300100,000102,000104,0401,024,640 0000059HCMContingency13,00013,00013,00013,00013,00013,00013,00013,00013,00013,00013,000143,000 0000061IntranetReDevelopment60,00066,245126,245 0000062CyberSecurityAssessment35,00037,14239,41641,828153,386 0000063VolunteerManagementSoftware1,1331,133 0000064PrivilegedAccessManagement25,00025,50026,01026,530 27,06127,60228,15428,71729,29129,87730,475304,217 0000065ITSMServiceDeskSoftware14,00014,000 0000066GISCItyWorksImplementation150,000150,000 0000067GISLicensing162,235165,799169,443173,166176,971180,861184,838188,902193,056197,302201,2481,993,821 0000068LondonPublicLibraryHostingServices13,25413,51913,78914,06514,34614,63314,92615,22515,53015,84116,158161,286 0000069DOCitImplementation12,21112,211 0000070DOCitAnnualLicenseFee16,51416,514 0000071AICyberSecurityAnalyst85,00086,70088,43490,20392,00793,84795,72497,63899,591101,583103,6151,034,342 0000072DietarySoftware27,20427,204 0000073BangtheTable16,28216,28216,28216,28216,28216,28216,28216,28216,28216,28216,282179,102 0000074ITCSEmergencyResponse00 0000075ITCSEmergencyRespCapital00 GrandTotal2,388,1062,339,9882,343,2652,484,0022,686,8182,519,4942,693,0092,566,7322,682,3292,905,0322,714,03028,322,805 LandDivision SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel2,9812,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,981 0000002TravelOther5005005005005005005005005005005,000 0000003Development3,9962,0002,0002,0002,0002,0002,0002,0002,0002,0002,00023,996 0000004Memberships1,4005005005005005005005005005005006,400 0000005Subscriptions96096096096096096096096096096096010,560 0000006OfficeSupplies2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000007Legal&Professional50,00025,00025,00025,00025,00025,00025,00025,00025,00025,00025,000300,000 0000009Amortization3,6663,6663,6663,6663,6663,6663,6663,6663,6663,6663,66640,326 0000011Fees(140,000)(125,000)(125,000)(125,000)(125,000)(125,000)(125,000)(125,000)(125,000)(125,000)(125,000)(1,390,000) 0000013PlannerNew14,61415,50216,36416,63116,96517,30517,58518,00518,36718,73519,186189,259 0000016Committee24,57025,02025,06125,06125,06125,06125,06125,06125,06125,06125,061275,143 0000017Investigation11,79412,01012,03012,03012,03012,03012,03012,03012,03012,03012,030132,069 0000019CommitteeIpads5,6006,0626,56118,223 0000020PurchaseServices5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000021JuniorPlanner54,74658,08162,09965,65667,32568,68069,78571,45672,89974,36176,130741,218 0000022DocumentBrandingUpdate5,0005,000 GrandTotal40,72632,83932,18036,00438,00745,76441,08643,17844,98353,37449,033457,174 Museum SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel1,9981,9981,9981,9981,9981,9981,9981,9981,9981,9981,99821,978 0000003Development1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000004Memberships30,50130,50130,50130,50130,50130,50130,50130,50130,50130,50130,501335,511 0000005Publicatons5005005005005005005005005005005005,500 0000006OfficeSupplies5045045045045045045045045045045045,544 0000007Photocopy5005005005005005005005005005005005,500 0000008Advertising3,5033,5033,5033,5033,5033,5033,5033,5033,5033,5033,50338,533 0000009Curatorial20,00220,00220,00220,00220,00220,00220,00220,00220,00220,00220,002220,022 0000010Equipment3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000011SpecialEvents&Education5,0045,0045,0045,0045,0045,0045,0045,0045,0045,0045,00455,044 0000012SpecialGiftShop4,0004,0004,0004,0004,0004,0004,0004,0004,0004,0004,00044,000 0000013Repairs/Maintenance5045045045045045045045045045045045,544 0000014Miscellaneous5045045045045045045045045045045045,544 0000015Shipping2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000017Acquisitions3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000018ProvinceofOntario(15,638)(15,638)(15,638)(15,638)(15,638)(15,638)(15,638)(15,638)(15,638)(15,638)(15,638)(172,018) (3,000)(3,000)(3,000)(3,000)(33,000) 0000022OtherRevenueGiftShop(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000) 0000023OtherRevenueEvents&Education(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(33,000) 0000024Admissions(0)(0)(0)(0)(0)(0)(0)(0)(0)(0)(0)(3) 0000025Curator107,702109,845112,918114,748117,048119,394121,321124,220126,731129,266132,3771,315,570 0000026MuseumAssistant178,76380,34682,58383,91785,60687,31988,73890,85692,68694,54196,812962,166 0000029DonationsMuseumSummerStudent4,8605,0915,3295,5675,8196,0646,3236,5826,8487,1217,39466,998 0000030DonationsMuseum(1,000)(1,000)(1,000)(1,000)(1,000)(1,000)(1,000)(1,000)(1,000)(1,000)(1,000)(11,000) 0000033MuseumMiscCapital20,00020,00020,00020,00020,00020,00020,00020,00020,00020,00020,000220,000 0000044DonationsMuseumBushellMuseumCollectionsAssistant14,55614,556 0000045DonationsAlmaCollegeAlumnaeMuseumCollectionsAssistant9,4619,461 0000046DonationsMuseumMuseumCollectionsAssistant5,0955,095 GrandTotal294,819269,663275,212278,614282,854287,159290,764296,040300,647305,310310,9643,192,045 Planning SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000002TravelOther1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000003Development3,1003,1003,1003,1003,1003,1003,1003,1003,1003,1003,10034,100 0000004Memberships1,2151,2151,2151,2151,2151,2151,2151,2151,2151,2151,21513,365 0000005OfficeSupplies1,0001,000 0000006PurchasedServices65,00065,00065,00065,00065,00065,00065,00065,00065,00065,00065,000715,000 0000009Miscellaneous1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000011Planning&ProcessFees(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(275,000) 0000015AdminAssistant7,2947,7398,2588,3928,5618,7328,8749,0869,2699,4549,68195,339 0000017CleanWaterInitiative40,00040,00040,00040,00040,00040,00040,00040,00040,00040,00040,000440,000 0000018OfficialPlan5yearReview60,000110,408121,899292,308 0000019PlannerNew131,525139,517147,278149,682152,681155,743158,261162,047165,300168,616172,6771,703,326 0000020WebsiteUpgradesforPlanning11,04112,19023,231 0000021JuniorPlanner18,24919,36020,01221,04222,32622,89323,26223,81924,30024,78725,377245,427 0000023SharedPlannerSouthwoldandWestElgin(5,289)(5,289) 0000024IcloudPermitSystem10,00010,000 0000026ConsultantHeritageStudyImplementation20,00020,000 0000028DevelopmentApplication/ApprovalModernization20,00020,000 GrandTotal320,094283,931262,864266,431392,332274,684277,711282,266286,183424,262295,0503,365,806 PoliceServicesBoard SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Recoveries(35,880)(36,235)(36,604)(36,987)(37,385)(37,798)(38,227)(38,672)(39,076)(39,076)(39,076)(415,015) 0000002Mileage2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000003TravelOther4304304304304304304304304304304304,730 0000004Development14,00014,00014,00014,00014,00014,00014,00014,00014,00014,00014,000154,000 0000006AdministrativeOverhead1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000007HonorariumChair2,0002,0372,0402,0402,0402,0402,0402,0402,0402,0402,04022,397 0000008HonorariumBoardMembers6,0006,1106,1206,1206,1206,1206,1206,1206,1206,1206,12067,190 0000009HonorariumSecretary/Administrator1,2001,2221,2241,2241,2241,2241,2241,2241,2241,2241,22413,438 0000012OAPSBMembership1,5861,6341,6841,7351,7881,8421,8981,9551,9551,9551,95519,987 0000013Insurance7,6647,9718,2908,6228,9679,3269,69910,08710,49010,49010,490102,097 0000014OAPSBZone6 GrandTotal1691841841841841841841841841841,824 ProvincialOffensesAct SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel3,9993,9993,9993,9993,9993,9993,9993,9993,9993,9993,99943,989 0000002TravelOther2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000003Development2,3002,3002,3002,3002,3002,3002,3002,3002,3002,3002,30025,300 0000005Memberships2502502502502502502502502502502502,750 0000007OfficeSupplies19,69315,30015,30015,30015,30015,30015,30015,30015,30015,30015,300172,693 0000010Telephone/Fax1,2971,2971,2971,2971,2971,2971,2971,2971,2971,2971,29714,267 0000013Legal&Professional374,848387,445389,992403,098405,747419,383422,140436,326449,416453,910453,9104,596,216 0000014BankCharges21,30021,30021,30021,30021,30021,30021,30021,30021,30021,30021,300234,300 0000015PurchasedServices31,40231,40231,40231,40242,40231,40231,40231,40231,40242,40242,402378,422 0000016Furniture&Fixture2,7002,7002,7002,7002,7002,7002,7002,7002,7002,7002,70029,700 0000017Equipment1,0831,0831,0831,0831,0831,0831,0831,0831,0831,0831,08311,913 0000021MunicipalPartnerPayments137,02874,56666,83251,33840,82743,38847,27734,75824,91822,72410,963554,621 0000022ParkingTicketMPP18,00018,00018,00018,00018,00018,00018,00018,00018,00018,00018,000198,000 0000023VictimFineSurcharge379,848343,363348,951354,539360,127365,715371,303376,891382,479387,479387,4794,058,177 0000024Miscellaneous10,50010,50010,50010,50010,50010,50010,50010,50010,50010,50010,500115,500 0000025SupportICON&Mailing43,47236,00136,00136,00136,00136,00136,00136,00136,00136,00136,001403,482 0000026BuildingOccupancy227,634232,187236,831241,567246,399251,327256,353261,480266,710272,044272,0442,764,578 0000029Grants(80,000)(80,000)(80,000)(80,000)(80,000)(80,000)(80,000)(80,000)(80,000)(90,000)(90,000)(900,000) 0000030FinesRevenue(1,635,342)(1,560,742)(1,586,142)(1,611,542)(1,636,942)(1,662,342)(1,687,742)(1,713,142)(1,738,542)(1,763,942)(1,763,942)(18,360,362) 0000031ParkingTicketRevenue(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(20,000)(220,000) 0000033POAManager96,119101,439108,453114,649117,048119,394121,321124,220126,731129,266132,3771,291,016 0000034POAClerk188,33290,10192,62494,13196,00997,93399,521101,915103,957106,046108,5731,079,141 0000035POAClerk284,95589,99792,62494,13196,00997,93399,521101,915103,957106,046108,5731,075,661 0000036POAClerk377,63082,34788,03493,07796,00997,93399,521101,915103,957106,046108,5731,055,041 GrandTotal(110,951)(113,165)(115,669)(118,879)(121,635)(123,203)(124,651)(127,590)(130,286)(133,249)(134,318)(1,353,597) AdultDayTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001ProvinceofOntario(218,974)(218,974)(218,974)(218,974)(218,974)(218,974)(218,974)(218,974)(218,974)(218,974)(218,974)(2,408,714) 0000002ClientRevenue(76,500)(76,500)(76,500)(78,030)(78,030)(78,030)(79,591)(79,591)(79,591)(79,591)(79,591)(861,543) 0000003Travel5045045045045045045045045045045045,544 0000005Development3543543543543543543543543543543543,894 0000006OfficeSupplies3063063063063063063063063063063063,366 0000008PurchasedServices42,18942,18942,18942,18942,18942,18942,18942,18942,18942,18942,189464,079 0000009Supplies1,4011,4011,4011,4011,4011,4011,4011,4011,4011,4011,40115,411 0000010Equipment2,2112,2112,2112,2112,2112,2112,2112,2112,2112,2112,21124,321 0000011Miscellaneous2402402402402402402402402402402402,640 0000012RawFood18,80718,80718,80718,80718,80718,80718,80718,80718,80718,80718,807206,877 0000013BuildingOccupancy12,00012,00012,00012,00012,00012,00012,00012,00012,00012,00012,000132,000 0000014AdultDayStaff260,157265,331271,443276,092281,662287,336293,911298,997304,969311,141318,1823,169,222 0000015Wage&BenefitAdjustment(42,695)(47,870)(53,981)(57,100)(62,671)(68,344)(73,359)(78,444)(84,417)(90,588)(97,630)(757,099) GrandTotal0(1)0(0)(1)(0)(0)0(0)0(0)(2) Building&PropertyTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Recoveries(4,988)(5,087)(5,189)(5,293)(5,399)(5,507)(5,617)(5,729)(5,844)(5,961)(6,080)(60,694) 0000002Travel1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000003TravelOther1201201221221221221221221221221221,342 0000004Development5001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00010,500 0000005PurchasedServices96,570175,000178,500182,000185,500189,000192,500196,000199,500203,000206,5002,004,070 0000006Supplies531531 0000007Equipment5,0005,000 0000008Repairs/Maintenance28,52514,07214,07210,00010,00010,00010,00010,00010,00010,00010,000136,668 0000009Utilities257,672262,826268,082273,444278,913284,491290,181295,985301,904307,942314,1013,135,542 0000010MaintenanceWages84,45586,13488,11889,62791,43593,27795,41297,06399,002101,005103,2911,028,819 0000012Painting15,00015,00015,00015,00015,00015,00015,00015,00015,00015,00015,000165,000 0000013BuildingRenovation(17,850)(17,850) 0000017MiscCapital20,00020,00020,00020,00020,00020,00020,00020,0001,406,8001,566,800 0000019FacilityConditionAudit43,20043,20086,400 0000022Miscellaneous500500 0000023Roof2,5002,500 0000024FlatRoofReplacement500,000500,000 0000025ParkingLotAsphaltReplacement380,000380,000 0000026CanopyVeneerReplacement85,00085,000 0000027HVACRTUReplacement100,000100,000 0000028ConcreteFlatWorkReplacement45,00045,000 0000029WindowReplacement100,000100,000 0000030Landscaping30,00030,000 0000031ElevatorUpgrades10,000194,4816,700211,181 0000032ElectricalComponentReplacements56,700175,0001,000232,700 0000033MechanicalEquipmentReplacements63,000205,00015,000420,0005,00065,00019,00030,000822,000 0000038TLRedevelopmentConstructionFundingSubsidy44 0000040IPACTL202122MinorCapital(0)(0) 0000041Security/ResidentSafety5,0005,0005,0005,0005,0005,0005,00035,000 0000042TLFundraisingCapital17,85017,850 0000044FlooringforMainBusinessOffice40,00040,000 GrandTotal577,889936,7641,935,186645,1011,024,272618,384689,598656,941719,8852,219,909650,93510,674,863 DietaryTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntRawFood(382,238)(409,019)(413,109)(420,958)(428,957)(437,107)(445,412)(453,875)(462,498)(471,748)(481,183)(4,806,105) 0000002Recoveries(14,131)(14,273)(14,415)(14,689)(14,968)(15,253)(15,543)(15,838)(16,139)(16,446)(16,758)(168,454) 0000003Travel2002002002002002002002002002002002,200 0000005Development5005005005005005005005005005005005,500 0000006PurchasedServices4,49612,96713,39113,83614,30314,79315,30815,84816,41617,01217,352155,722 0000007Supplies26,67028,59028,59028,59028,59028,59028,59028,59028,59028,59028,590312,572 0000008Equipment4,0014,0014,0014,0014,0014,0014,0014,0014,0014,0014,00144,011 0000009Repairs/Maintenance1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000010RawFood385,787413,564423,903434,501445,363456,497467,910479,608491,598503,888516,4855,019,103 0000011RawFoodNonResident1,2001,2001,2001,2001,2001,2001,2001,2001,2001,2001,20013,200 0000012FirstCooks240,153244,818250,345254,522259,546264,661270,606275,176280,562286,127292,4932,919,011 0000014DietaryAides603,701644,759620,342630,801643,369656,174671,040682,506695,998709,720725,6537,284,062 0000015ManagerofSupportServices90,80392,63295,20896,75298,690100,686102,308104,747106,856109,005111,6181,109,304 0000017NewHireOrientation1,0341,0551,0791,0981,1201,1431,1691,1891,2131,2371,26512,602 y00 0000018HINF1:1StaffingDietar 0000020KitchenEquipment8,37810,00010,00010,00038,378 GrandTotal972,0541,022,4941,012,7351,031,8521,054,4581,077,5861,103,3771,125,3521,159,9971,184,7861,212,91611,957,608 General&AdminTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntOA18,93825,42825,17424,92224,67324,42624,18223,94023,70123,46423,698262,545 0000002PofOntPayEquity(2,196)(2,196)(2,196)(2,196)(2,196)(2,196)(2,196)(2,196)(2,196)(2,196)(2,196)(24,156) (405,548) 0000004Recoveries(36,868)(36,868)(36,868)(36,868)(36,868)(36,868)(36,868)(36,868)(36,868)(36,868)(36,868) 0000005Private(136,417)(129,907)(149,683)(531,114)(536,425)(541,789)(547,207)(552,679)(558,206)(563,788)(569,426)(4,816,641) 0000006PrivateBasicComp(446,578)(426,625)(430,891)(1,361,155)(1,374,766)(1,388,514)(1,402,399)(1,416,423)(1,430,587)(1,444,893)(1,459,342)(12,582,172) 0000007Semi(131,195)(122,858)(156,455)(410,508) 0000008SemiBasicComp(966,837)(907,710)(916,787)(2,791,334) 0000009Basic(712,808)(763,788)(771,426)(779,140)(786,931)(794,801)(802,749)(810,776)(818,884)(827,073)(835,344)(8,703,719) 0000010Respite(9,986)(9,744)(10,187)(10,289)(10,392)(10,495)(10,600)(10,706)(10,813)(10,922)(11,031)(115,165) 0000012Travel1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000013TravelOther7707707707707707707707707707707708,470 0000014Development3,3343,3343,3343,3343,3343,3343,3343,3343,3343,3343,33436,674 0000015Recognition5051,0001,0001,0001,0001,0001,0001,0001,0001,0001,00010,505 0000016Memberships10,86611,08311,30511,53111,76211,99712,23712,48212,73112,98613,246132,225 0000017Subscriptions3003003003003003003003003003003003,300 0000018OfficeSupplies7,3007,3007,3007,3007,3007,3007,3007,3007,3007,3007,30080,300 y4,2504,2504,2504,2504,2504,2504,2504,2504,2504,2504,25046,750 0000019Photocop 0000020Advertising7507507507507507507507507507507508,250 0000021Telephone/Fax8,40010,09010,09010,09010,09010,09010,09010,09010,09010,09010,090109,302 0000022Postage/Courier7567567567567567567567567567567568,316 0000024PurchasedServices3,0353,0353,0353,0353,0353,0353,0353,0353,0353,0353,03533,385 0000025Equipment1,5001,5001,5001,5001,5001,5001,5001,5001,5001,5001,50016,500 0000027Miscellaneous5025025025025025025025025025025025,522 0000029ReimbursedSupplies/Services6,0006,0006,0006,0006,0006,0006,0006,0006,0006,0006,00066,000 0000031Amortization234,820250,000250,0001,141,4041,142,1401,142,8761,143,6121,144,3481,144,3481,144,3481,144,3489,882,244 0000032Clerk178,76380,34682,58383,91785,60687,31988,73890,85692,68694,54196,812962,166 88,73890,85692,68694,54196,812944,582 0000033Clerk270,13874,40779,56383,91785,60687,319 0000034DirectorofHomes&SeniorServices65,97467,29369,16570,29071,70573,14474,32176,10377,62979,18581,091805,900 0000035AdministratorTL182,332169,097177,610187,730199,212209,869213,250218,349222,738227,221232,6632,240,070 0000037FurnitureReplacement10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000038Donations(5,000)(5,000)(5,000)(5,000)(5,000)(5,000)(5,000)(5,000)(5,000)(5,000)(5,000)(55,000) 0000039StaffEnrichmentDonations5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000040MiscellaneousDonations5,0005,0005,0005,0005,0005,0005,0005,0005,0005,0005,00055,000 0000041CMIStudy13,17413,17426,348 0000044Cable20,55025,58425,58425,58425,58425,58425,58425,58425,58425,58425,584276,386 0000045PalliativeCareDonations(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(3,000)(33,000) 0000048CovidFundingTL11 0000049MinorCapitalFunding(54,540)(56,832)(28,410)(139,782) t(51)0000000000(51) 0000050WageCalendarizationAdjustmen 0000051BenefitCalendarizationAdjustment(203)0000000000(203) 0000055SRFClerkTemporaryPartTime25,55816,50042,058 0000057AlliedHealthProfessionalsFund00(0)(0)08,12310,45013,93416,93720,00823,73393,185 0000058SupportingProfessionalGrowthFund0(0)(0)0(0)0 0000059IPACTrainingFundingTL202122 0000060IPACTrainingFundingTL2022230(0) GrandTotal(1,725,662)(1,670,528)(1,728,832)(1,038,381)(1,048,205)(1,050,919)(1,067,822)(1,080,110)(1,095,428)(1,110,776)(1,123,134)(13,739,796) HousekeepingTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000004PurchasedServices3,0703,0703,0703,0703,0703,0703,0703,0703,0703,0703,07033,770 0000005Supplies22,10031,92031,92029,42029,42029,42029,42034,42029,42029,42029,420326,300 0000006Equipment1,8031,8031,8031,8031,8031,8031,8031,8031,8031,8031,80319,833 0000007Repairs/Maintenance1,5961,5961,5961,5961,5961,5961,5961,5961,5961,5961,59617,556 0000009HousekeepingStaff460,612466,513591,159601,243613,342625,659639,953651,003663,985677,191692,5126,683,172 0000010ManagerofSupportServices10,08910,29310,57910,75010,96611,18711,36711,63911,87312,11212,402123,256 0000012HINF1:1StaffingHSKP 0000014HousekeepingEquipment(8,378)(8,378) 0000016FloorMachines10,00010,000 GrandTotal490,892515,194640,127647,882660,197672,736687,210703,530711,747725,191750,8037,205,509 LaundryTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000003PurchasedServices139,468153,415153,415153,415153,415153,415153,415153,415153,415153,415153,4151,673,616 0000004Supplies5,1525,6005,6005,6005,6005,6005,6005,6005,6005,6005,60061,152 0000006Repairs/Maintenance1,2511,2511,2511,2511,2511,2511,2511,2511,2511,2511,25113,761 0000007LaundryStaff116,632118,945121,678123,757126,250128,788131,733134,010136,686139,407142,5641,420,450 0000011WashingMachine20,00020,000 GrandTotal262,503279,211281,944284,023286,516289,054291,999294,276296,952299,673322,8303,188,979 Nursing&PersonalCareTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Travel5025025025025025025025025025025025,522 0000002TravelOther3003003003003003003003003003003003,300 0000003Development1,2001,2001,2001,2001,2001,2001,2001,2001,2001,2001,20013,200 0000004PurchasedServices27,27364,45165,74067,05568,39669,76471,15972,58274,03475,51477,025732,991 0000005MedicalSupplies47,552104,666106,759108,895111,072113,294115,560117,871120,228122,633125,0861,193,616 0000006Equipment8,0008,0008,0008,0008,0008,0008,0008,0008,0008,0008,00088,000 0000007Repairs&Maintenance2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000009MedicalDirector33,44133,44133,44133,44133,44133,44133,44133,44133,44133,44133,441367,851 0000010Incontinence45,62547,45047,45047,45047,45047,45047,45047,45047,45047,45047,450520,125 0000011PofOntNPC(4,501,799)(6,033,294)(6,870,216)(7,546,380)(7,697,308)(7,851,254)(8,008,279)(8,168,445)(8,331,814)(8,498,450)(8,668,419)(82,175,659) 0000012PofOntOnCallPhysician(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(16,086)(176,946) 0000013RecoveriesSupplies&Service(12,000)(12,000)(12,000)(12,000)(12,000)(12,000)(12,000)(12,000)(12,000)(12,000)(12,000)(132,000) 0000015LabCostRecovery 0000016TrainingCoordinator7,8828,0418,2658,3998,5678,7408,8819,0939,2769,4629,68996,293 0000017MDSRAI(0)000(0) 0000018NewHireOrientation12,96913,22613,52913,76214,03914,31814,64614,89915,19715,50415,857157,946 0000019Lifts&Scales20,00020,00020,00020,00020,00020,00020,00020,00020,00020,00020,000220,000 0000020BedReplacements26,79026,790 0000021MattressReplacement5,0005,00012,15012,1504,9504,9506,7509,0004,9504,9504,95074,800 0000022BSOFundingNurses(0)(0)(0)(0)(0)0 0000023HINFSupplementalBaseSupplies 0000024HINFCostsReimbursed0(0) 0000025BSOFundingPSW(0)(0)(0)(0)(0)(0) 0000027Education0 0000028Safety/SlingReplacement10,00010,00010,00010,00010,00010,00010,00010,00010,00010,00010,000110,000 0000029FallsPrevention 0000032RN35,75535,75535,85335,75535,75535,755 35,85335,75535,75535,75535,853393,595 0000033RPN1,130,5571,153,0091,179,0151,199,2911,223,0671,247,1761,275,4261,297,1091,322,8691,349,2911,379,81713,756,629 0000034PSW55,36655,36655,51855,36655,36655,36655,51855,36655,36655,36655,518609,485 0000035DONManagerofResidentCare130,131138,026147,278149,682152,681155,743158,261162,047165,300168,616172,6771,700,441 0000036DONResidentCareCoordinator96,93298,860101,626103,274105,343107,455109,189111,798114,058116,339119,1391,184,013 0000039PSWStep11,703,2322,075,5432,447,2202,645,8212,698,8042,752,7622,815,3782,864,6662,921,5372,980,3143,048,39428,953,672 0000040RNStep6192,583196,320200,830204,313208,417212,414217,277221,025225,470229,980235,2482,343,878 0000041RNStep7472,266481,479492,505500,983511,051520,876532,811542,082552,916564,012576,9235,747,904 0000042PSWStep21,786,4262,163,5092,540,8852,742,2212,797,5302,853,8622,919,1752,969,6943,029,0153,090,2883,160,25230,052,857 0000043Wage&BenefitAdjustment(112)(114)(117)(119)(121)(124)(126)(129)(131)(449)(1,541) 0000045CovidFundingTL(10,500)(10,500) 0000047QualitySupervisor31,01831,63532,52033,04733,71034,38634,94135,77536,49837,22838,124378,883 0000052RNAO/BPSOEducationT L 0000053NursesTempRetentionIncentiveTL 0000054202223ClinicalDecisionSupportTools 0000055IPACOneTimeFunding(5,876)5,875(1) 0000056IPACCapitalTL 0000057PREPLTC22(0)22 0000058CovidPPETL10,50010,500 0000059TLLTCMedicationSafetyTechnology202223 0000060TLLTCMedicationSafetyTechnology202324 0000061TLMSTPEducation66 0000065OnCall10,36810,98711,16711,39011,61911,80712,08912,33212,57912,882117,221 GrandTotal1,346,956702,528675,155439,487437,516441,909469,032457,084457,663463,741493,8216,384,893 Program&SupportTerraceLodge SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001PofOntPSS(453,769)(456,562)(465,693)(470,350)(475,053)(479,804)(484,602)(489,448)(494,342)(499,286)(504,279)(5,273,186) 0000002Recoveries(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(25,000)(275,000) 0000003Travel4004004004004004004004004004004004,400 0000004TravelOther1501501501501501501501501501501501,650 0000005Development2502502502502502502502502502502502,750 0000006PurchasedServices44,60044,98545,89345,90145,90945,91745,92745,93545,94445,95346,872503,836 66,000 0000007Supplies6,0006,0006,0006,0006,0006,0006,0006,0006,0006,0006,000 0000009Equipment2,0002,0002,0002,0002,0002,0002,0002,0002,0002,0002,00022,000 0000011ProgramSpecificRawFood2,0004,5004,5004,5004,5004,5004,5004,5004,5004,5004,50047,000 0000012BSORecreation(0)00 2,0002,0002,00022,000 0000013LifeEnrichment2,0002,0002,0002,0002,0002,0002,0002,000 0000014HINF1:1StaffingRecreation(0)0(0) 4294,500300,388306,381313,338318,707325,019331,541338,9913,364,734 0000015Recreationists263,147283,128289,59 0000016Hairdressers36,92537,65938,52739,18639,97840,78441,71942,44243,29144,15545,157449,822 0000017ManagerofProgram&Therapy40,35741,17042,31543,00143,86244,74945,47046,55447,49248,44749,608493,024 0000018Wage&BenefitAdjustment(151)(151) 0000019Physiotherapy82,80082,80082,80082,80082,80082,80082,80082,80082,80082,80082,800910,800 0000022ManagerofProgram&Therapy2405,2695,4285,7376,0786,4446,5486,7046,8396,9767,14363,206 GrandTotal1,74928,74929,16331,07634,26237,57141,49943,99447,34350,88756,593402,885 Warden SumofBudgetColumnLabels RowLabels20222023202420252026202720282029203020312032GrandTotal 0000001Mileage3,9003,9003,9003,9003,9003,9003,9003,9003,9003,9003,90042,900 0000002TravelOther6006006006006006006006006006006006,600 0000003Development6,5006,5006,5006,5006,5006,5006,5006,5006,5006,5006,50071,500 0000004Recognition9,5009,5009,5009,5009,5009,5009,5009,5009,5009,5009,500104,500 0000007ElectionReception1,0001,0001,0001,0001,0001,0001,0001,0001,0001,0001,00011,000 0000008Miscellaneous3,0003,0003,0003,0003,0003,0003,0003,0003,0003,0003,00033,000 0000010WagesWarden86,59888,33090,09791,89993,73795,61297,52499,474101,464103,493105,5631,053,790 0000014DonationsWarden'sCharityEvent GrandTotal111,098112,830114,597116,399118,237120,112122,024123,974125,964127,993130,0631,323,290 Office of the Chief Administrative Officer The Corporation of the Town of Aylmer 46 Talbot Street West, Aylmer, Ontario N5H 1J7 Office: 519-773-3164 Fax: 519-765-1446 www.aylmer.ca December 8,2022 Julie Gonyou Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Via email: CAO@elgin.ca Re: Request for Review of Lower-Tier Representation on County Council Dear Elgin County Council, At their meeting of December 7, 2022, Aylmer Town Council adopted the following resolution regarding Town of Aylmer representationon Elgin County Council: That Report CAO 58-22 entitled Town of Aylmer Representation be received for information; and That the Council of the Town of Aylmer request Elgin County Council undertake a review of low-tier representation on County Council prior to the 2026 Municipal Election. Please find attached copy of Report CAO 58-22, respecting Town of Aylmer Representation. Thank you, Owen Jaggard Deputy Clerk / Manager of Information Services | Town of Aylmer 46 Talbot Street West, Aylmer, ON N5H 1J7 519-773-3164 Ext. 4913 | Fax 519-765-1446 ojaggard@town.aylmer.on.ca | www.aylmer.ca Town of Aylmer Report CAO 58-22 Report Title:Town of Aylmer Representation Submitted for: Council Î December 7, 2022 Andy Grozelle, CAO Report Author: Receive for Information Recommendation Recommendation That Report CAO 58-22 entitled Town of Aylmer Representation be received for information; and, That the Council of the Town of Aylmer request Elgin County Council undertake a review of low-tier representation on County Council prior to the 2026 Municipal Election. Executive Summary This report recommends that Elgin County engage a consultant to undertake a representation review prior to the 2026 Municipal Election Background Pursuant to section 218(6) of the Municipal Act 2001. S.O. 2001 c.25 all regional governments were required to undertake composition reviews following the 2018 election and then on an ongoing basis every two elections. The definition of regional government does however exclude countiesexcept for Oxford. Town staff are unaware if a review of lower-tier representation and votes at Elgin County level has occurred since 2003. This issue may not be immediately relevant, however fast growth in Aylmer could result in the need for an additional seat at the County in 2026 or 2030. This would be one amongst many options for County Council to evaluate and we would recommend the County engaging an independent consultant to undertake a review of representation for all lower-tier municipalities. This work would hopefully be completed prior to the end of 2025 to ensure any associated council composition restructurings at the upper-tier could be considered in any lower-tier composition proposals. Analysis The manner in which the Municipal Act 2001. S.O. 2001 c.25 addresses ÒregionalÓ government but not all Òupper-tierÓ government may be in part due to slower growth rates in many county systems thatare predominantly rural. The challenge with this approach is that it does allow for the potentially unfair electoral representation levels to occur in perpetuity at the upper-tier level. Representation in Ontario municipalities often favours rural areas. This occurs because each lower-tier municipality is entitled to have at least one vote on an upper tier Council. Town staff have no illusions that a consultant review will ever address over-representation of rural votes in the county system. However as Aylmer reaches population milestoneswe do need to ensure adjustments occur to avoid additional marginalization as the one entirelyurban community in Elgin County. Staff are recommending Council make the formal request as outlined in this report. Other options such as requesting the Minister of Municipal Affairs and Housing to review the matter can be considered however are not recommended at this time. Conclusion Staff are recommending that this report and resolution be forwarded to Elgin County Council for decision. Attachments: N/A Submitted by: Andy Grozelle Chief Administrative Officer Town of Aylmer 519-773-3164 Ext. 4901 Ministry ofMinistère des Municipal AffairsAffaires municipales and Housinget du Logement Office of the MinisterBureau du ministre the 777 Bay Street, 17Floor777, rue Bay,17étage Toronto ONM7A 2J3Toronto (Ontario) M7A 2J3 Tel.:416585-7000Tél.:416585-7000 234-2022-6136 December 22, 2022 Dear Head of Council: Ontario’s housing supply crisis is a problem which has been decades in the making. It will take both short-term strategies and long-term commitment from all levels of government, the private sector, and not-for-profits to drive change. Each entity will have to do their part to be part of the solution. To help support this important priority, I am pleased to provide you with an update on recent legislative and regulatory changes our government has made to help get 1.5 million homes built over the next 10 years. Bill 109, the More Homes for Everyone Act, 2022 Bill 109, the More Homes for Everyone Act, 2022,was introduced on March 30, 2022 and received Royal Assent on April 14, 2022. As part of the government’s More Homes for Everyone Plan, Schedule 5 of Bill 109 made changes to the Planning Act. Consequential changes were also made to the City of Toronto Act, 2006. Most of the Planning Act changes are now in effect except for the zoning and site plan control fee refund provisions, which are due to come into force on January 1, 2023. However, Iam committedto bringing forward legislation to delay the effective date of the fee refund changes from January 1, 2023 to July 1, 2023.These legislative changes would be introduced in the new year. In theeventthat any fee refunds become due to applicants before these legislative changes are made, municipalities might consider not issuing refunds in theinterim given myexpress commitment to introduce legislation that, if passed, would retroactively cancel the requirement. You can find more information about Bill 109on the Environmental Registry of Ontario (019-5284), and the Ontario Legislative Assembly website. …/2 -2- Bill 23,More Homes Built Faster, 2022 Bill 23, the More Homes Built Faster Act, 2022, was introduced on October 25, 2022, and received Royal Assent on November 28, 2022. To support More Homes Built Faster: Ontario’s Housing Supply Action Plan: 2022– 2023, Schedule 9 of Bill 23 made changes to the Planning Act. Schedule 1 of Bill 23 alsomade similar changes to the City of Toronto Act, 2006 related to site plan provisions. Schedule 3 of Bill 23 made changes to the Development Charges Act. The planning-related and municipal development-related charges changes came into force on November 28, 2022, except for provisions related to removal of planning responsibilities from certain upper-tier municipalities,certain provisions related to parkland dedication, and exemptions from municipal development-related charges for affordable and attainablehousing, which will come into force on a day in the future to be named by proclamation.Provisions related to Conservation Authorities will take effect January 1, 2023. Bill 23 also made changes to legislation led by other ministries. Please see AppendixA for an overview of the effective dates of the Bill 23 changes by schedule. You can find more information about Bill 23on the Environmental Registry of Ontario (019-6163),and the Ontario Legislative Assembly website. Bill 3, the Strong Mayors, Building Homes Act, 2022 and Bill 39, the Better Municipal Governance Act, 2022 Bill 3, the Strong Mayors, Building Homes Act, 2022, was introduced on August 10, 2022, and received Royal Assent on September 8, 2022. Bill 3 and associated regulations (O. Reg. 529/22and O. Reg. 530/22) came into force on November 23, 2022. Bill 39, the Better Municipal Governance Act, 2022, was introduced on November 16, 2022, and received Royal Assent on December 8, 2022. Bill 39, amendments to associated regulations (O. Reg. 581/22and O. Reg. 583/22), and additional regulations to prescribe provincial priorities (O. Reg. 580/22andO. Reg. 582/22) cameinto force on December 20, 2022.Additionaldetails can be found in Appendix B and on the Ontario Legislative Assembly’s website (Bill 3andBill 39). Sincerely, Steve Clark Minister c:Chief Administrative Officer AppendixA Effective Datesfor Bill 23, the More Homes Built Faster Act, 2022 ScheduleEffective Date Schedule 1: City of All of the changes in Schedule 1 (City of Toronto Act) came into force Toronto Act, 2006on the day the bill received Royal Assent. Note: The legislative changes to the City of Toronto Act include amendments that give the Minister of Municipal Affairs and Housing authority to make regulations imposing limits and conditions on how municipalities can regulate the demolition and conversion of residential rental properties of six units or more. No regulations have been made at this time. Schedule 2: Changes inSchedule2 (Conservation Authorities Act)came into force Conservation the daythe bill receivedRoyal Assent, except for: AuthoritiesAct On January 1, sections related to streamlining disposition of lands for CAs comes into force which would allow CAs to sell or lease land without Minister’s approval provided they follow rules around public consultation and notifications. Also on January 1, sections that enable the Minister’s ability to issue direction to freeze fees and ability to scope CA commenting on development applications and land use planning policies through regulation, would come into force but only have effect when the Minister issues direction on fees or if a regulation prescribing Act under which CA commenting roles is restricted is made. Changes related to CA permitting (including removal of “conservation of land” and “pollution”, adding “unstable soil and bedrock”, regulation making powers to exempt development from a CA permit where it has been authorized under the Planning Act, etc.) take effect on a later date (upon proclamation) once a new regulation under Section 28 of the CA Act is in effect. MNRF continues to consult on that regulation through the Environmental Registry (#019-2927). Schedule 3: All ofthe changes in Schedule 3 (Development Charges Act) came into Development force on the day the bill received Royal Assent, with the exception of Charges Act, 1997provisions relating to development charge exemptions for affordable and attainable housing units, which would take effect upon proclamation. Schedule 4: All of the changes in Schedule 4 (Municipal Act) came into force on the Municipal Act, day the bill received Royal Assent. 2001 Note: The legislative changes to the Municipal Act give the Minister of Municipal Affairs and Housing authority to make regulations imposing limits and conditions on how municipalities can regulate the demolition and conversion of residential rental properties of six units or more. No regulations have been made at this time. Schedule 5: New Many of the amendments in Schedule 5 (New Home Construction Home Construction Licensing Act) came into force on the day the bill received Royal Licensing Act, Assent. 2017 The amendments regarding the maximum fine that a court may impose for a subsequent conviction, as well as most of the amendments related ScheduleEffective Date to administrative penalties, will come into force on February 1, 2023. Schedule 6: Most of the amendments to the Ontario Heritage Act (OHA) made Ontario Heritage through the billwill be proclaimed into force on January 1, 2023. These Actinclude: The new authorities under Part III.1 of the Act that relate to the Standards and Guidelines for Conservation of Provincial Heritage Properties. Most of the changes to procedures related to municipal registers, including the process and requirements around inclusion of non- designated properties on the municipal registers. However, the requirement for municipalities to make their municipal registers available on a publicly accessible website will not come into force until July 1, 2023 to provide municipalities with time to ensure compliance. Limitingthe ability to issue a Notice of Intention to Designate a property subject to a prescribed event to only those properties included on a municipal register. The authority to prescribe criteria for determining cultural heritage value or interest for the purposes of including non-designated properties on the municipal registerand designating a Heritage Conservation District (HCD). The authority to set out processes to amend and repeal HCD bylaw in regulation. Note, the Ministry of Citizenship and Multiculturalism will consult on the development of these processes to be set outin regulation in 2023. Regulatory amendments to O.Reg. 9/06:Criteria for Determining Cultural Heritage Value or Interest will also come into force on January 1, 2023. These changes establish that non-designated properties included on a register must meet one or more of the criteria outlined in the regulation, and that individual properties and HCDs must meet two or more of the criteria included in the regulation in order to be designated. The regulation also includes transitionary provisions to address matters underway at the time of the changes coming into force. The outstanding amendments to the OHA made through Bill 108, the More Homes, More Choice Act, 2019, will also be proclaimed into force on January 1, 2023. The amendments speak specifically to the demolition or removal of an attribute that is not a building or structure within an HCD. Regulatory amendments to O.Reg. 358/21:General will come into force on January 1, 2023. These amendments include consequential housekeeping amendments and transition provisions related to the above legislative amendments coming into force. Bill 23 included some minor housekeeping amendments to the OHA that came into force upon Royal Assent.These included repealing the alternative definition of “alter”. Schedule 7: The changes in Schedule 7 (More Homes Built Faster Act, 2022)will Ontario Land come into force on proclamation. Tribunal Act, 2001 ScheduleEffective Date Schedule 8: The changes in Schedule 8 (Ontario Underground Infrastructure Ontario Notification System Act, 2012) came into force on the day the bill Underground received Royal Assent. Infrastructure Notification System Act, 2012 Schedule 9: Thechanges in Schedule 9 (Planning Act) all cameinto force on the Planning Actday the bill receivedRoyal Assent, with the following exceptions: provisions related to removal of planning responsibilities from certain upper-tier municipalities, which would come into force on a day to be named by proclamation. provisions related to the exemption of community benefits charge and parkland dedication requirements for affordable and attainable housing units provisions related encumbered land to be conveyed to municipalities by developers for park or other recreational purposes provisions related to Conservation Authorities (linked to the changes in Schedule 2) will take effect January 1, 2023 Schedule 10: Except as otherwise provided, the Act set out in Schedule10cameinto SupportingGrowth force on the day billreceivedRoyal Assent. and Housing in Sections 7 to 10, subsection 11 (5) and section 14 come into force York and Durham on a day to be named by proclamation of the Lieutenant Governor. Regions Act, 2022 Once in force, these sections will requirea prescribed municipality to develop, construct, and operate the Lake Simcoe phosphorus reduction project and allow the Ontario Clean Water Agency to undertake some or all of that project if ordered to do so by the Lieutenant Governor in Council. The project will also be exempt from the Environmental Assessment Act. Subsection 85 (1) comes into force on the later of the day subsection 44 (1) of this Act comes into force and the day section 2 of Schedule 5 to the Accelerating Access to Justice Act, 2021 comes into force. Subsection 85 (1) makes consequential changes to the Act arising out of changes to the Expropriations Act in respect of alternative hearings processes. Subsection 85 (2) comes into force on the later of the day section 61 of this Act comes into forceand the day section 42 of Schedule 4 to the Comprehensive Ontario Police Services Act, 2019 comes into force. Subsection 85 (2) makes consequential changes to the Act arising out of the Comprehensive Ontario Police Services Act, 2019 consistent with otherMinistry of the Environment, Conservation and Parks legislation. The change would allow a person undertaking an inspection to obtain the assistance of the local police force rather than the Ontario Provincial Police Force. AppendixB Bill 3, the Strong Mayors, Building Homes Act, 2022 and Bill 39, the Better Municipal Governance Act, 2022 As a result of Bills 3 and 39, changes were made to the Municipal Act, 2001, City of Toronto Act, 2006 and the Municipal Conflict of Interest Act, and regulations were established to give the mayors in Toronto and Ottawa strong mayor powers to help advance shared provincial-municipal priorities, including building new homes. These powers include: Choosing to appoint the municipality’s chief administrative officer, Hiring certain municipal department heads, and establish and re-organize departments, Creating committees of council, assigning their functions and appointing the Chairs and Vice-Chairs of committees of council, and Proposing the municipal budget, subject to council amendments and a head of council veto and council override process. The mayors of Toronto and Ottawa can also use strong mayor powers related to provincial priorities. These include: Vetoing certain by-laws if the mayor is of the opinion thatall or part of the by-law could potentially interfere with a provincial priority, Bringing forward matters for council consideration if the mayor is of the opinion that considering the matter could potentially advance a provincial priority, and Proposing certain municipal by-laws if the mayor is of the opinion that the proposed by- law could potentially advance a provincial priority. Council can pass these by-laws if more than one-third of council members vote in favour. The provincial priorities for the purposes of strong mayor powers are prescribed in O. Reg. 580/22 and O. Reg. 582/22 and theyare: 1.Building 1.5 million new residential units by December 31, 2031. 2.Constructing and maintaining infrastructure to support housing, including, transit, roads, utilities, and servicing. December 6, 2022 The Honourable Karen Vecchio, MP Elgin-Middlesex-London Karen.Vecchio@parl.gc.ca The Honourable Rob Flack, MPP Elgin-Middlesex-London rob.flack@pc.ola.org The Honourable Steve Clark, Minister of Municipal Affairs and Housing steve.clark@pc.ola.org Association of Municipalities of Ontario (AMO) amo@amo.on.ca Rural Ontario Municipal Association (ROMA) romachair@roma.on.ca Municipalities of Ontario RE: Federal Cannabis Act Review At its regular meeting held on December 1, 2022 the Malahide Township Council passed the following Resolution: No. 22Î278 Moved By: Mark Widner Seconded By: Chester Glinski THAT the Township of Malahide correspondence relating to the Federal Cannabis Act Review be circulated. Carried As per the above resolution, please find attached a copy of this correspondence for your information and consideration. Respectfully, Allison Adams, Manager of Legislative Services/Clerk th November 17, 2022 Cannabis Act Legislative Review Secretariat (sent via email: legreview-examenleg@hc-sc.gc.ca) Health Canada Addresslocator 0302I Ottawa, Ontario K1A 0K9 To whom it may concern: Re:Federal Cannabis Act Review The purpose of this correspondence is to provide a formal response to the Federal Cannabis Act. th At its October 20, 2022 Regular Meeting, Council for the Township of Malahide directed Township Administration to prepare and forward specific municipal impacts and costs in relation to current cannabis legislation to legislation review process. The Township of Malahide has incurred significant legal fees, council and staff time, and general community disruption, all pertaining to licenses issued under the federal Medical Cannabis Registration process. Township Council and staff time has cost taxpayers here approximately $14,000 in the last 18 months alone, with additional incurred costs within the same time period of approximately $8,000 for outside legal and other consulting advice. The Township of Malahide is not against or opposed to cannabis, and appreciates the roles that both the federal and provincial governments provide in assisting municipalities. However, the Township believes that there are many improvements that can be made, especially in the areas of inspections, enforcement, and ensuring that operations and licenses issued for same are appropriate and take into consideration and minimize impacts on surrounding land uses. As it currently stands, municipalities, especially smaller, rural municipalities such as Malahide, have little resources to effectively combat a situation where Health Canada has issued licenses for a scale of growing that would never seem appropriate on a residential property. With the above concerns, the Township of Malahide fully supports the key messages of The Association of Municipalities of Ontario (AMO), which include: local governments, residents, and communities continue to be concerned about multiple medical cannabis grow authorizations that can sometimes be located in one place; a concern that there is a lack of information on authorized operations in communities; and, local governments should be able to recoup the costs associated with enforcement related to medical cannabis grows, with a portion of any fines and licensing fees collected being transferred to municipalities to cover the local cost of enforcement. Thank you for the opportunity to provide comment. Respectfully, Adam Betteridge, MCIP, RPP Chief Administrative Officer, Township of Malahide abetteridge@malahide.ca cc: Township of Malahide Council The Association of Municipalities of Ontario (AMO) c/o Craig Reid (creid@amo.on.ca) and Daniela Spagnuolo dspagnuolo@amo.on.ca Enbridge Gas Inc. 109 Commissioners Road West London, ON N6J 1X7 December 15, 2022 County of Elgin Warden Ed Ketchabaw 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Warden Ketchabaw and Members of County Council, Congratulations on your recent election to Council. Your victory speaks volumes about your commitment, community dedication and passion, which has no doubt enabled you to achieve such a milestone. Enbridge Gas is a long-standing partner in more than 340 municipalities across Ontario, and we have deep roots in the places we work and live. With more than 170 years of experience, we understand and residents over the coming term. make a difference in the communities we serve in several ways, including delivering the energy customers need and want, natural gas expansion, energy efficiency and low-income programs, and a wide range of community support and charitable efforts. These initiatives are made possible through the support from our many community partners, including elected representatives from all levels of government and we look forward to working with you. We are laser-focused on providing a safe, dependable, competitive, and sustainable energy choice for customers, and working with communities to help reduce their emissions and reach climate goals. Our efforts are focused on helping homes and businesses use less energy through conservation programs, advancing the transition to low-carbon gases including renewable natural gas (RNG) and hydrogen, and transportation, building heat and industrial processes. Together, we can drive solutions that will support mental goals. My team and I look forward to working with you to develop closer relations and to concentrate our efforts to continue building and maintaining a healthy and vibrant community. Again, congratulations and best wishes for a successful term. Should you or your staff have any questions, or require information at any time, please do not hesitate to reach out to me. Sincerely, Steven Jelich Director, Southwest Region Operations Enbridge Gas Inc. Steven.Jelich@Enbridge.com CC: Brian Lennie, Sr. Municipal Advisor, Brian.Lennie@Enbridge.com Ministry ofMinistère des Municipal AffairsAffaires municipales and Housingetdu Logement Office of the MinisterBureau du ministre the 777 Bay Street, 17777, rue Bay,17 Floorétage Toronto ONM7A 2J3Toronto (Ontario)M7A 2J3 Tel.:416585-7000Tél.:416585-7000 234-2022-5422 January4, 2023 Dear Headsof Council, I’m pleasedto sharean update on key initiatives underway at my ministry tohelp meet our government’s goal of building 1.5 million new homes over the next 10 years. The legislature recently passed our government’sMore Homes Built Faster Act,2022which takes bold action to ensurethat all communities can grow with a mix of ownership and rental housing types to meet the needs of all Ontarians. Our governmentknowsthatbuilding inspectors play acritical roleinensuring that new homes meetthe public safety requirements set outin Ontario’s Building Code.However, the capacity of municipal building departments has been impacted by recruitment challenges and the increasing number of building inspectors retiring from the profession.That’s why, earlier this year,we took action to help municipalities addresslabour supplyshortagesin the building sector by amendingthe Building Code to provide a newmodel for municipalbuilding departmentsto design and administer internship programs for building inspectors. Effective July 1, 2022, municipal building departments can establishprogram entry criteria for interns thatmeet their own local recruitment andenforcement needs.Thisnew internship model supportspublic safety by continuing torequire that a qualified building inspector or Chief Building Official supervisesthe work of interns. Theinterns must alsopass ministry technical and legal exams beforebeing able to practice independently as building inspectors. In the coming months, the ministry will develop guidance materials to support municipalities that are interesting in launchinglocal programs to recruit new intern building inspectors.We look forward to workingwithmunicipalities to implement local internships. Additionally, the ministry has engaged a consultantto identify opportunities forenhancements to thequalification program for building practitioners. We areseekinginput from thepublic, including municipalities,building inspectors, designers, septic installersandbuilding professionals not regulated by the ministry.This feedback will help guidefuture decisions on new approaches to qualification. For more information and to reviewthe discussion paper, please visit the Environmental Registry of Ontario (ERO) website at https://ero.ontario.ca/notice/019-6433. …/2 -2- In addition to this ongoing work,the ministry is modernizingthe provincial Qualification and Registration Tracking System (QuARTS). QuARTS is used by over 7,000 building practitioners to update their qualification and registrationinformation online andto help the governmentregulate safety and compliance intheOntario building industry. Modernizing QuARTS will create a more efficient and user-friendly system, allowing building officialsto spend more timeon the important task of reviewing and issuing building permits to support the government’s key priority ofincreasinghousing stock. Finally, the ministry made the 2012 Building Code Compendium freely available in Adobe PDF format through the website (https://www.ontario.ca/page/request-digital-copy-2012- building-code-compendium). Since its launch in March 2022, the ministry has provided free copies to over 5,000 building professionals to reduce barriers and help accelerate the construction of new homes across the province. This initiative has enabled inspectors to access Building Code requirements while performing their work onsite in a more convenient format. Additionally, candidates studying for the ministry’s exams are able to access and learn Building Code contentin an easy to navigate, user-friendly manner. As part of the plan to build 1.5 million homes over the next 10 years, the government looks forward to continuingconsultationswith municipalities, the building industry and the public)to investigatefurtherchanges to Ontario’s Building Code in order to create more housing and supportpublic safety. If you are interested in learning more about any of the ministry’s initiatives related to the transformation of Building Code services in Ontario, please contactus at BuildingTransformation@ontario.ca. Thank you for your continued partnership as we work together to get more homes built faster for all Ontarians. Sincerely, Steve Clark Minister c: Municipal Clerks 2023 Corporation of the County of Elgin Committee By-Law 23-01 ÐA By-Law to Define the Mandate and Meeting Procedures for Committees Established by the Corporation of the County of ElginÑ Table of Contents 1.DEFINITIONS 3 2.PURPOSE 5 3.PRINCIPLES OF THE COMMITTEE BY-LAW 5 4.APPLICATION 6 5.INTERPRETING THE COMMITTEE BY-LAW 6 6. SUSPENSION OF RULES 7 7. CONFLICT OF INTEREST 7 8. MAJORITY VOTE 7 9. CREATING, AMENDING OR DISSOLVING A COMMITTEE 7 10. ACCOUNTABILITY 9 11. DUTIES OF COMMITTEES 9 12. COUNCIL COMMITTEE TERMS OF REFERENCE 9 13. ANNUAL REPORT 10 14. COUNCIL COMMITTEE COMPOSITION 10 15. STANDING COMMITTEE COMPOSITION Α {/I95 \[9 ͻ!ͼ 11 16. ADVISORY COMMITTEE 11 17. LEGISLATED COMMITTEES 11 18. AGENCIES AND BOARDS WITH COUNCIL APPOINTEES 11 19. SPECIAL PURPOSE (AD HOC) COMMITTEES 11 20. CITIZEN APPOINTMENTS 11 21. CITIZEN APPOINTMENTS Α CRITERIA TO SERVE ON COMMITTEE 12 22. RETENTION OF APPLICATIONS TO SERVE ON COMMITTEES 12 23. DURATION OF CITIZEN APPOINTMENTS 12 24. CHAIR AND VICE CHAIR 12 25. ROLE OF THE COUNCIL COMMITTEE CHAIR 13 26. ROLE OF THE WARDEN 13 27. ROLE OF COUNCILLORS NOT APPOINTED TO COMMITTEE 13 28. TERM OF APPOINTMENT 13 29. ATTENDANCE AND ABSENTEEISM 14 30. LOCATION AND SCHEDULE OF MEETINGS OF COMMITTEES 14 31. PUBLIC PARTICIPATION AT COMMITTEE MEETINGS 14 32. COUNTY COA/CLERK SUPPORT 15 33. COMPENSATION 15 34. QUORUM 15 35. MEETINGS 16 36. MEETING SCHEDULE 16 37. MOTIONS/CLAUSES LOST AT COMMITTEE MEETINGS 16 38. NOTICE OF MEETINGS OF COMMITTEES 16 39. PREPARATION OF COUNCIL COMMITTEES AGENDAS 16 40. COUNCIL COMMITTEE AGENDA 16 41. OPEN/CLOSED MEETINGS 17 42. IMPROPER CONDUCT 17 Page 1 of 41 43. COUNCIL COMMITTEES MINUTES 17 44. EFFECT 17 SCHEDULE A - STANDING COMMITTEES A-1- TERRACE LODGE REDEVELOPMENT COMMITTEE 19 A-2 - TERRACE LODGE REDEVELOPMENT FUNDRAISING COMMITTEE 21 A-3-HUMAN RESOURCES COMMITTEE 24 A-4- COUNCIL BUDGET COMMITTEE 26 SCHEDULE B - STEERING COMMITTEES B-1 - COMMUNITY SAFETY AND WELL-BEING COORDINATING 27 COMMITTEE B-2 - MUSEUM ADVISORY COMMITTEE 30 SCHEDULE C - LEGISLATED COMMITTEES C-1 - RURAL INITIATIVES/PLANNING ADVISORY COMMITTEE 32 SCHEDULE D - AGENCIES AND BOARDS WITH COUNCIL 34 APPOINTEES SCHEDULE E Α ADVERTISEMENT AND APPLICATION FORM FOR CITIZEN APPOINTMENTS TO BOARDS AND COMMITTEES 36 SCHEDULE F ΑCOUNCIL APPOINTMENTS TO COMMITTEES/BOARDS/AGENCIES 39 APPENDIX I Α COUNCIL APPROVED TERMS OF REFERENCE and ESTABLISHING BY-LAWS 41 Page 2 of 41 COUNTY OF ELGIN By-Law 23-01 ÐTO DEFINE THE MANDATE AND MEETING PROCEDURES FOR COMMITTEES ESTABLISHED BY THE CORPORATION OF THE COUNTY OF ELGIN AND TO REPEAL BY- LAW 19-40 AND BY-LAW 20-20Ñ WHEREAS pursuant to Section 238 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; AND WHEREAS the Council of the Corporation of the County of Elgin did pass By-Law 19-41, as amended, being a procedure by-law governing the calling, place and proceedings of meetings of Council; AND WHEREAS the Council of the Corporation of the County of Elgin deemed it expedient to pass a separate by-law, being By-Law 19-40, as amended by By-Law 20-20, in order to make and establish rules and regulations for the mandate and meeting procedures under which local boards and committees of council are to operate; AND WHEREAS the Council of the Corporation of the County of Elgin did pass By-Law 20-10 ÐBeing a By-Law to Appoint a Land Division Committee and to Repeal By-Law No. 15-03Ñ; AND WHEREAS Council deems it expedient to adopt a replacement By-Law to make and establish rules and regulations for the mandate and meeting procedures for local boards and Committees established by Council; AND WHEREAS Council has established Committees that are comprised of members of the public, staff and Members of Council; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. Definitions (a) In this By-Law: ÐActÑ means the Municipal Act,2001S.O. 2001, Chapter 25, as amended from time to time. ÐAd Hoc CommitteeÑ means a committee, sub-committee or similar entity of which at least 50 per cent of the Members are also Members of Council, appointed by Council to review and report on a specific issue. Once the final report is delivered and a resolution of Council is adopted concerning the specific issue, the Ad Hoc Committee is automatically dissolved. ÐAdvisory CommitteeÑ means a committee, sub-committee or similar entity which provides recommendations, advice and information to Council on those specialized matters which relate to the Page 3 of 41 purpose of the Advisory Committee, to facilitate public input to County Council on programs and ideas to assist in enhancing the quality of life of the Community, in keeping with CouncilÓs Strategic Plan principles. ÐAlternate MemberÑ means an authorized individual who, during the absence of the Member for whom that individual is an alternate, shall act in the place and stead of such member and perform such other duties as assigned. ÐCAOÑ means the Chief Administrative Officer/Clerk of the County or his or her designate. ÐClerkÑ means the person duly appointed, by By-Law pursuant to Section 228 of the Act, as a Clerk, or Deputy Clerk of the County. ÐChairÑ means the position of the person appointed to preside, or presiding at, a meeting, whether that person is the regular Chair or not. ÐClosed SessionÑ means a meeting of Council or Committee that is not open to the public, pursuant to Section 239 of the Act or any successor provision thereto. ÐCommitteeÑ means any advisory or other committee created by Council, of which at least one Member is also a Member of Council, which is established under any Act with respect to the affairs or purposes of one or more municipalities. ÐCouncilÑ means the elected Mayors and/or Deputy Mayors or alternate of the CountyÓs constituent municipalities when they sit in a deliberative assembly. ÐCountyÑ means the Corporation of the County of Elgin. ÐDelegationÑ means to address Council or Committee at the request of the person wishing to speak. ÐEx OfficioÑ means a member who has the right, but not the obligation, to participate in the proceedings of the meeting, and is not counted in determining the number required for a quorum or whether a quorum is present at a meeting. Ex-Officio can not attend a Committee meeting if by attending a minimum quorum of Council is created. ÐInaugural MeetingÑ means the first meeting of Council after a regular election as set out in the Act. ÐLegislated CommitteeÑ means a statutory committee established under legislation. ÐMeetingÑ means an event wherein business is transacted for any regular or special purpose by Council or local board, or Committee or sub-Committee, of either of them, as the case may be, where, (a) a quorum of Members is present, and (b) Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council, local Board or Committee. ÐMemberÑ means a person duly elected to hold office with the County of ElginÓs constituent municipalities, pursuant to the Municipal Elections Act, S.O. 1996 Chapter 32, as amended; or a person appointed by Council to a Committee. Page 4 of 41 ÐMinutesÑ means a written Record ofmeetings of Council, and the Minutes are to include the events of the meeting, a list of attendees, a statement of the issues considered by the Members, and related responses and decisions on issues. ÐOpen MeetingÑ means a Meeting at which quorum of Members is present and they discuss or otherwise deal with a matter in a way that materially advances the business or decision-making of the relevant Council, local board, or Committee. ÐPecuniary InterestÑ means an interest that has a direct or indirect financial impact for a Member, be it positive or negative, as defined under the Municipal Conflict of Interest Act, RSO 1990, c. M. 50, ss. 2, ss. 3. Ð Quasi-Judicial BoardÑ means a local board or Committee that applies law or policy to make administrative decisions within the power that has been delegated by Council, usually following a hearing; for example, the Land Division Committee. ÐQuorumÑ means, in the case of Council, a majority of Members representing at least one-half of the lower-tier municipalities, pursuant to Section 237 of the Act. In the case of a Committee of Council, quorum is a majority of the whole number of Members of the Committee, including the Chair, or as otherwise indicated in the Committee Terms of Reference. ÐSecretaryÑ means the person responsible for recording the Minutes of Council or Committee meetings, the preparation of the agenda and the preparation of any resulting correspondence, as designated by the CAO/Clerk. ÐStanding CommitteeÑ means a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. ÐSteering CommitteeÑ means any advisory body, roundtable or other body Council established to advise on specific areas of interest, with Members of the public and staff making up more than 50 per cent of the membership and Council Members or other elected officials making up the rest. ÐWardenÑ means the Warden of the Corporation of the County of Elgin, in accordance with the Act. 2. Purpose (a) This By-Law (referred to as Council Committee By-Law) establishes the meeting procedures and mandate for Council Committee meetings. 3. Principles of the Council Committee By-Law (a) The principles of openness, transparency and accountability to the public guide the CountyÓs decision-making process. In the context of Committee Meeting proceedings, this is accomplished by: (i) Ensuring the decision-making process is understood by the public and other stakeholders; Page 5 of 41 (ii)Providing access to information and opportunities for input by the public and other stakeholders; (iii) Exercising and respecting individual and collective roles and responsibilities provided for in this By-Law and other statutory requirements; (iv) The protection of basic rights by recognizing the right of the majority to decide, the minority to be heard and individuals have the opportunity to participate. (b) The principles of parliamentary law governing Council and Committee Meetings include: (i) The majority of Members have the right to decide; (ii) The minority of Members have the right to be heard; (iii) All Members have the right to information to help make decisions, unless otherwise prevented by law; (iv) All Members have a right to an efficient Meeting; (v) All Members have the right to be treated with respect and courtesy; and (vi) All Members have equal rights, privileges and obligations. 4. Application (a) The rules and regulations contained in this By-Law set out the rules of order for the dispatch of business in Committee Meetings and shall be observed in all proceedings of Committees appointed by Council. (b) Except as otherwise provided for in this By-Law, all Committees must conform to the rules governing the procedures of a meeting of Council as outlined in CouncilÓs procedural By-Law 19-41, as may be amended or replaced. (c)Where an applicable procedure is prescribed by the CouncilÓs Procedural By-Law refers to a Councillor, that reference is deemed to refer to any Council Member of a Council Committee. 5. Interpreting the Council Committee By-Law (a) In the event of conflict between this By-Law and a valid and binding statute, the provisions of the statute prevail. (b) A specific statement or rule in this By-Law has greater authority than a general one. (c) If there is a conflict between two or more rules in this By-Law, or if there is no specific rule on a matter, the Chair will rule. In making a ruling, the Chair may consult the CAO/Clerk, rely on previous rulings or practices, or refer to RobertÓs Rules of Order (Newly Revised). Page 6 of 41 6.Suspension of Rules (a) The rules and regulations contained herein that are discretionary and not mandatory under statute may be temporarily suspended by a majority vote of Council or Committee Members present, with the exception of the following circumstances: (i) Where required by law; (ii) Contractual agreements binding the County; (iii) Amending this Procedural By-Law; and (iv) Quorum requirements. 7. Conflict of Interest (a) As required by the Municipal Conflict of Interest Act, RSO 1990, c. M.50, ss.2,ss.3, at the commencement of a Meeting, or prior to considering a Motion under New Business or at the first Meeting attended thereafter, a Member who was absent from any previous Meeting at which such matter was considered, such Member shall disclose any direct or indirect pecuniary interest and state the general nature of such interest and it shall be recorded by the CAO/Clerk or recording secretary in the Minutes. (b) A Member shall file with the CAO/Clerk or recording secretary a written statement of any interest declared by the Member in accordance with the Municipal Conflict of Interest Act, RSO 1990 and its general nature, and the CAO/Clerk or recording secretary will make the disclosure publicly available and will maintain a registry of written statements of disclosure. (c) In the case of items to be discussed in a Closed Session Meeting, the Member declaring a pecuniary or other conflict of interest shall leave the Meeting and shall take no action to participate in, or influence, the vote of the other Members when said item is to be resolved by Council. 8. Majority Vote (a) Unless this By-Law states otherwise, a matter passes when a Majority of Members present vote in the affirmative. 9. Creating, Amending or Dissolving a Committee (a) Council may, at any time on Motion of a Member duly considered and agreed to by a majority vote, strike a Committee, Ad Hoc Committee and/or Steering Committee, as the case may be, which shall consider and report on any matter or perform any special service within the spheres of jurisdiction of Elgin County, pursuant to the Act. (b) Council may create a new Committee in response to any of the following: (i) Requirements of applicable legislation or regulation (Federal, Provincial or Municipal By- Law); (ii) Changing priorities; Page 7 of 41 (iii) To address significant public issues or trends; (iv) Where public input is deemed desirable; (v) Recommendation and report by staff; and (vi) Any other reason deemed appropriate by Council. (c) In creating a new Committee, Council shall have regard for the following: (i) Establishing a clearly defined mandate and terms of reference; (ii) Membership and quorum requirements/qualifications; (iii) Composition of the Committee; (iv) Alignment with the Corporate Strategic Plan and other departmental goals and objectives; (v) The reporting relationship and frequency of progress reports; (vi) Public and financial considerations; (vii) Staff resources to be made available and the impacts on County departments; (viii) The need for any sub-Committees/working groups; and (ix) Defined timeline for completion of the assigned tasks. (d) Amendments to the mandate/terms of reference of a Committee may be initiated by Council, by resolution of the Committee or by a report and recommendation from staff. (e) The following factors may be considered by Council when amending a CommitteeÓs mandate/terms of reference: (i) Results of the CommitteeÓs annual report which measures progress against fulfilling the mandate; (ii) Impact of the change on the mandate/terms of reference; (iii) Continued relevance of the CommitteeÓs purpose/function; (iv) The degree of public interest; (v) Changes to the applicable legislation or regulations; (vi) Changing Council priorities or new issues at Council; (vii) Cost analysis and required resources; or (viii) Committee term. (f) The dissolving of a Committee may be triggered by any one of the following: (i) Expiration of the Committee term; (ii) Completion of the CommitteeÓs task or mandate; (iii) Effectiveness of the CommitteeÓs operations (e.g. frequency of meetings, amount of Committee business, number of cancelled meetings); (iv) Resolution of the issues that led to the creation of the Committee; (v) The legislative requirement for the Committee no longer exists; (vi) Merger with another Committee; (vii) Results of the CommitteeÓs annual report which measures progress against fulfilling the mandate; (viii) Changing Council priorities; (ix) Recommendations by the Committee by resolution; or (x) Report and recommendation by staff. Page 8 of 41 (g) All Committees created by Council will be formally dissolved by a Council resolution that is implemented through amendments to this By-Law as necessary. 10.Accountability (a) Pursuant to the Municipal Act, 2001, except in the case of a Quasi-Judicial Board, or as otherwise provided for in a striking resolution or By-Law, Committees shall provide recommendations and advice to Council. (b) All Council Committees are accountable to County Council. (c) All Council Committees will report to County Council at least annually. (d) A Council Committee may provide reports or seek direction from Council at any time other than the annual report. (e) All decisions of Council Committees shall be in the form of recommendations to Council, except as otherwise explicitly provided by Council resolution and/or By-Law striking the Committee and shall be forwarded by the Secretary to the CAO/Clerk for inclusion in the County Council Meeting Agenda. (f) The powers and duties of established Council Committees shall be pursuant to this By-Law and CouncilÓs Procedural By-Law 19-41, as may be amended or replaced, giving direction but shall not include the decision-making authority of Council, pursuant to the Act. Except in the case of a Quasi-Judicial Board, or as otherwise explicitly provided for in this By-Law. 11.Duties of Committees (a) The general duties of Committees of Council shall be: (i) To report to Council from time to time, whenever desired by Council and as often as the interest of the County may require, on all matters concerned with the duties imposed on them respectfully, and to recommend such action by Council in relation thereto as may be deemed necessary; (ii) To cause to be prepared and introduced into Council all By-Laws as may be necessary to give effect to such of their reports or recommendations as are adopted by Council; (iii) To consider and report on any and all matters referred to them by Council and every such report shall be signed by the Chair submitting the same; (iv) To comply strictly with the transaction of all business to the rules prescribed in this By- Law. 12.Council Committee Terms of Reference (a) For every Committee, Ad Hoc Committee and/or Steering Committee established by Council, Council shall adopt terms of reference and these terms of reference shall be reviewed with each term of Council and prior to any new Committee appointments. (b) The terms of reference adopted by Council must include the following: Page 9 of 41 (i)Identification of Members as appointed including term ofoffice for lay appointments if the term does not coincide with the term of Council; (ii) The mandate of such Committee, Ad Hoc Committee and/or Steering Committee; (iii) Specific duties, including delegated powers (if any); and (iv) Requirement for a term report to provide a status update on the activities and accomplishments of the Committee, Ad Hoc Committee and/or Steering Committee. 13.Annual Report (a) The mandate/terms of reference for a new or existing Committee shall include the requirement that the Committee report to Council annually by the end of each calendar year, either directly or through the appropriate Standing Committee, respecting the following matters: (i) A concise summary of the activities and accomplishments of the Committee during the current year; (ii) A summary of the CommitteeÓs focus areas for the following year; said focus areas to be aligned with CouncilÓs Strategic Plan and objectives; (iii) Any recommendations respecting proposed changes to the CommitteeÓs structure, composition or mandate/terms of reference. (b) The Annual Report shall provide a clear and concise summary of the committeeÓs activities and future focus areas and shall be limited to a maximum of three (3) pages. 14.Council Committee Composition (a) Members of Council Committees will be appointed by Council by resolution. (b) Committee Composition is determined by County Council as established by approved Terms of Reference for each of CouncilÓs Committee. (c) The Warden shall recommend and Council shall appoint representatives from within their membership to various Committees/Boards/Agencies at their first Meeting in December of each year. (d) All members of Council shall be appointed to at least one position on any Committee, Local Board or Agency. (e) All Members of Council are equally eligible to serve on any Committee, Local Board or Agency. (f) Any Member of Council or Committee may be placed on a Committee notwithstanding the absence of such Member at the time of being named on such Committee. Page 10 of 41 15.Standing Committee Composition ÎSchedule ÐAÑ (a) The composition and terms of reference for Standing Committees established by the County of Elgin are in accordance with Schedule ÐAÑ, attached hereto and forming a part of this By-Law. (b) It is the responsibility of the Standing Committees to report to Council and all matters connected with their duties referred to them by Council and recommend such action as they deem necessary. 16.Advisory Committee Composition ÎSchedule ÐBÑ (a) The composition and terms of reference for Advisory Committees are in accordance with Schedule ÐBÑ, attached hereto and forming a part of this By-Law. 17.Legislated Committees Î Schedule ÐCÑ (a) The composition and terms of reference for Legislated Committees are in accordance with Schedule ÐCÑ, attached hereto and forming a part of this By-Law. 18.Agencies and Boards with Council Appointees ÎSchedule ÐDÑ (a) The Committees to which Council makes appointments, but are not Committees of Council, is included in Schedule ÐDÑ. These Committees are bound by the rules established by their governing body. 19.Special Purpose (Ad Hoc) Committees (a) Council may establish Special Purpose (Ad Hoc) Committees for special projects, upon the recommendation of Council, Committee of the Whole, or staff. (b) A Special Purpose (Ad Hoc) Committee must have a clear mandate and well-defined terms of reference that must include: (i) The CommitteeÓs mandate/terms of reference; (ii) The number of members; (iii) The composition of membership, including members of staff, if applicable; (iv) Reporting relationships; (v) Staff and other resources to be made available; and (vi) A start and finish date. 20.Citizen Appointments (a) When determined by Council or statute or legislation, as established by Terms of Reference for a Council Committee approved by Council, members of the public will be eligible to serve on a Council Committee. (b) When Council decides to include members of the public on a Special Purpose (Ad Hoc) Committee, the Clerk will place an advertisement of the form and content set forth in Schedule Page 11 of 41 Ein the local newspaper and on the CountyÓs website inviting members of the public to apply to be a member of the Committee. 21.Citizen Appointments Î Criteria to Serve on Committee (a) Citizen appointments to Committees listed in this By-Law must be at least 18 years or older, a resident of the County of Elgin, and be one of the following: (i) A Canadian Citizen; or (ii) Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in Elgin County for at least one year; (iii) Appointees must maintain residence in the County of Elgin for the duration of their term on the Committee. 22.Retention of Applications to Serve on Committees (a) Applications from Members of the Public who are not appointed during the regular appointment process will be kept on file in the office of the CAO/Clerk for a period of one (1) year from the date of submission. (b) If a vacancy occurs on a Council Committee within one (1) year, the applicants who applied to serve on that Committee and were not appointed will be contacted and asked if they are still interested in serving. (c) The County CAO/Clerk will also re-advertise vacancy in the newspaper and on the CountyÓs website. 23.Duration of Citizen Appointments (a) Members of the public will be eligible to serve for a maximum time established by the approved Terms of Reference. (b) Renewed membership on a Committee is not automatic and any member of the public who wishes to serve for an additional term must submit an additional application form or provide a letter which includes the necessary information in order to be considered for reappointment. 24.Chair and Vice Chair (a) Each Council Committee must, at its first meeting each year, appoint a Chair and Vice Chair from Members of Council appointed to the Committee. (b)For the purposes of clarity, a Member of the Committee who served as Committee Chair or Vice Chair may be reappointed as Committee Chair or Vice Chair. (c) If a Committee is unable to appoint a Chair or Vice-Chair, Council will appoint the Chair or Vice-Chair. Page 12 of 41 25.Role of the Council Committee Chair (a) In addition to duties prescribed by the Council Procedural By-Law 19-41, as may be amended or replaced, the Chair will perform the following duties for a Council Committee: (i) If requested by Council, provide recommendations regarding the reappointment of Members of a Council Committee; and (ii) Assist the County CAO/Clerk to prepare any reports required by Council including the Annual Report. 26.Role of the Warden (a) The Warden shall be a Member ex-officio of all Committees of Council as required and may vote on all questions before the Committee and the ex-officio Member shall not be counted in the formation of Quorum. If the Warden is included as a Committee Member in the Committee Terms of Reference, the Warden shall be counted in the formation of Quorum. 27.Role of Councillors Not Appointed to Committee (a) Members of Council or Committee may attend the Meetings of any of its Committees, but shall not be allowed to vote, nor should they be allowed to take part in any discussion or debate, except with the permission of the Majority of Members of the Committee. 28.Term of Appointment (a) Terms of Appointment are included in Council Committee Terms of Reference, as approved by Council annually through review of this By-Law. (b) Unless specifically provided for in this By-Law or By-Law 19-41, as may be amended or replaced, such Committee, Ad Hoc Committee and/or Steering Committee shall dissolve as soon as the services for which that Committee was appointed are performed. (c) Unless Council specifically sets out in this By-Law, or unless legislation provides otherwise, the term of office for Member appointments to Committees, Ad Hoc Committees and/or Steering Committees shall coincide with the term of Council. th (d) All Council memberships on all Committees end on November 14 of a municipal election year. (e) A non-statutory Council Committee shall not extend beyond the term of Council unless the newly elected Council confirms by resolution the continuance of the Committee. (f)Terms of Office and Memberships on external Boards/Commissions/Authorities or Quasi- Judicial Committees must be in accordance with this By-Law unless the term of office is established under statute or legislation. Page 13 of 41 29.Attendance and Absenteeism (a) The Committee Clerk will record the attendance of the Members in the minutes of the meeting. (b) Any member who is absent from three (3) consecutive regular meetings, or fifty percent (50%) of the meetings held within a year, without leave of absence by resolution from the committee will cease to be a member of the committee, and Council shall be advised by the Administrative Services Team of the vacancy. (c) Any member of a Committee who is absent, without cause acceptable to the Committee, for more than three (3) consecutive regular meetings, or fifty percent (50%) of the meetings held within a year will not be eligible for reappointment. (d) A member of a Committee of Council who intends to leave a meeting before the meeting is adjourned must inform the Chair of this intention either at the start of the meeting or prior to leaving. (e) Council may appoint a Member thereof to act on any Committee or at a Meeting thereof in lieu and during the absence of any Member thereof who is absent from the municipality or unable from illness to attend the Meeting(s) of such Committee, and the Member so appointed shall be deemed a Member of the Committee and entitled to act thereon, only during such absence or illness. 30.Location and Schedule of Meetingsof Committees (a) The location and Meeting schedule of all Committees is determined by its Members, in accordance with each CommitteeÓs terms of reference and/or prescribed mandate. 31.Public Participation at Committee Meetings (a) All Council Committee Meetings that are open to the publicand following the introduction of an agenda item and receiving comments from staff with questions from the Committee Members, Members of the public, if deemed appropriate by the Chair, may be invited to share their comments, views, suggestions and opinions. (b) Any person or groups of persons wishing to address the Committee is required to make the necessary arrangements through the CAO/Clerk, at least eight (8) days prior to the date of the Committee Meeting. Written delegation briefs shall be provided so that sufficient time will permit distribution to the Members of the Committee, prior to the said meeting. (c) Once a delegation has addressed the Committee, no further request on the same issue will be entertained until written information is produced to Members and there is agreement that another delegation is warranted. (d) No person or delegation shall be permitted to address the Committee on a subject not on the agenda, unless permission is granted on the consent of the Chair and on two-thirds majority of Members in support of such presentation. Page 14 of 41 (e) A delegation shall be limited to a maximum of fifteen (15) minutes. Council or Committee may, by Motion, and with the support of the majority of its members lengthen the time for hearing of delegations. (f) A delegation consisting of more than five (5) persons shall be limited to two (2) speakers and to a total time limitation of fifteen (15) minutes for the delegation presentation. (g) No more than four (4) delegations shall be scheduled to address the Committee at any Meeting, unless permitted by the Chair. (h) Members of the Committee may ask questions of a delegation but shall not enter into debate with any representatives of such delegation. All questions to delegations shall be addressed through the Chair. No other person may ask any questions of the delegations, unless directed to do so by the Chair. (i) Should an individual wish to be provided with further Notice related to a matter addressed by a delegation before the committee, he or she is required to indicate this wish to the CAO/Clerk or recording secretary as part of his or her delegation request originally delivered. 32.County CAO/Clerk Support (a) The County CAO/Clerk or his or her delegate will provide administrative and other support, including meeting facilities and equipment, to allow a Standing Committee or Council Committee to fulfil its mandate in a non-voting capacity. (b) The County CAO/Clerk may appoint County employees to perform liaison functions between the County and a Council Committee. 33.Compensation (a) Any Council Member attending at any Meeting of a Committee as an appointed member, local Board or agency shall not be entitled to additional compensation but shall be entitled to reimbursement of travel expenses. (b) Councillors appointed to a Council Committee shall be paid mileage at the same rate established for the use of personal vehicles for County business and any other eligible Ðout of pocketÑ expense that may occur. (c) Members of the Committee shall serve without remuneration, and no member shall directly or indirectly receive any profit from his/her position. 34.Quorum (a) A majority of all Members of the Committee shall constitute a Quorum unless otherwise specified in the Committee Terms of Reference. Page 15 of 41 35.Meetings (a) A Meeting of any Committee may be called by the Chair thereof whenever a Meeting is considered necessary by at least a majority of the Members of such Committee and it shall be his or her duty to call such meeting in writing. 36.Meeting Schedule (a) The Meeting schedule of all other Committees is determined by its Members, in accordance with each CommitteeÓs terms of reference and/or prescribed mandate. 37.Motions/ClausesLost at Committee Meetings (a) Items rejected by any Committee must be reported to Council with a Ðnegative recommendationÑ, allowing Council the opportunity to discuss the item. (b) Motions that result in a tied vote at a Committee must be reported to Council, with no recommendation to allow Council the opportunity to discuss and make a decision. 38.Notice of Meetings of Committees (a) The agenda shall be considered as Notice of regular Meetings of Committees, and By-Law 07- 29, being a By-Law to establish a policy respecting the manner in which Notice will be provided, as amended, shall be utilized in respect thereof. (b) The CAO/Clerk gives notice of a Meeting of Committee by: (i) Providing the Committee with an agenda, and when required, a Closed Session Agenda, at least four (4) business days prior to a Committee meeting; (ii) Posting a Notice on the CountyÓs website. 39.Preparation of Council Committees Agendas (a) The CAO/Clerk and his or her staff are charged with providing guidance and recommendations to Council Committees related to municipal business. (b)The CAO/Clerk or his or her delegate, together with the Committee Chair, will prepare Committee Agendas. 40.Council Committee Agenda (a) The Agenda of every Committee will be structured as follows: (i) Meeting Called to Order; (ii) Approval of the Agenda; (iii) Confirmation of Minutes; (iv) Disclosure of Pecuniary Interest; Page 16 of 41 (v)Delegations; (vi) Reports/Briefings; (vii) Other Business; (viii) Correspondence; (ix) Date of Next Meeting; and (x) Adjournment 41.Open/Closed Meetings (a) Except as provided in Section 26(a), By-Law 19-41, as may be amended or replaced, all meetings of Council Committees shall be open to the public pursuant to the Municipal Act, S. 239 (1). (b) Persons may be excluded when Council or Committee is in Closed Meeting in accordance with Section 239 of the Act and Amendments thereto. As provided for in the Act, Council or a Committee may resolve to move into a session closed to the public in order to discuss matters related to one or more of the Closed Meeting Provisions detailed in the Act. (c) The provisions of Section 239 of the Act and Sections 26 (a) (b) and (c) of this By-Law apply to any and all Committees, despite Section 238 of the Act. 42.Improper Conduct (a) The Chair may expel any person for improper conduct at a Meeting, pursuant to the Act, 2001, S. 241 (2). 43.Council Committees Minutes (a) The Minutes of Council Committee Meetings shall consist of: (i) A record of the place, date and time of Meeting; (ii) The Name of the Chair, a record of all Members present at the meeting and the names of those Members who were absent; (iii) The reading, if requested, correction and adoption of the Minutes of prior Meetings;and (iv) All other proceedings of the Meeting without note or comment. (b) The CAO/Clerk or his or her designate shall ensure that a copy of the Minutes of each Meeting is delivered to each Member of Committee at least forty-eight (48) hours prior to the commencement of the Meeting of Committee. (c) The CAO/Clerk shall keep a permanent copy of all Committee Minutes for public inspection. 44.Effect (a) This By-Law will come into force and take effect on the date of its passing. (b) By-Law 19-40 and By-Law 20-20 are hereby repealed. Page 17 of 41 READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10th DAY OF JANUARY 2023. ____________________________________________________________ Julie Gonyou, Ed Ketchabaw, Chief Administrative Officer. Warden. Page 18 of 41 SCHEDULES A-F Schedule A-1 ÎStanding Committee Î Terrace Lodge Redevelopment Committee TERMS OF REFERENCE Committee Name: Terrace Lodge Redevelopment Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to: Elgin County Council Enabling Legislation/By-Law 19-41 (Procedural By-Law), By-Law 23-01 (Council By-Law (if applicable) Committees By-Law) Staff Support:CAO/Clerk or designate, Director of Homes and Seniors Services, General Manager of Engineering, Planning and Enterprise/Deputy CAO will be the senior staff resources for the Committee. Other County staff and consultants will attend meetings as technical support when required. Department Linkage: Administrative Services, Financial Services, Engineering Services, Homes and Seniors Services (project support required by each department) Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: Administrative Support (no additional resources required to support Committee) Meeting Frequency: Meetings will be held on an as-needed basis (approx.12) Meetings will be scheduled on an ad-hoc basis at the call of the Chair or when requested by staff. Chair/Vice Chair A chair will be elected from the membership of the Committee on an annual basis. Skills/Qualifications Candidates will be chosen to reflect an array of skills and experience in fields such as construction, architecture, accounting, finance, construction management and land use planning. Membership/Composition Elgin County Council shall appoint three (3) Members to the Committee. There will be a total of four (4) Members, including the Warden. One (1) Councillor will be appointed Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate:The purpose of the Terrace Lodge Redevelopment Committee is to advise the County of Elgin staff on the design, construction, scope and schedule for the Terrace Lodge Redevelopment project, working within the budget approved by Elgin County Council. Principles: The activities of the Committee will reflect the following principles related to the Project: Page 19 of 41 The Project will meet the objectives and timelines of the County of Elgin The Project will be completed within budget The financial implications related to the Project must be balanced with the opportunities related to construction of a Long-Term Care Home intended to serve residents for the long-term The process of completing the Project will encourage effective relationships, partnerships with others and community and staff involvement. Objectives:The primary objectives of the Committee are as follows: To provide input, feedback and advice on the design and construction of the Project. To advise on the best use of County resources. To advise on the financial sustainability of the Project and the soundness of business decisions. Other matters that will contribute to the successful development, construction and operation of the Project. Link to CouncilÓs Strategic This project reflects Elgin County CouncilÓs commitment to Seniors Priorities: Services in Elgin County. Reporting Requirements:Terrace Lodge Redevelopment Committee shall report to County Council at least annually and may provide reports or seek direction from Council at any time other than the annual report. Sub-Committees/Working May be established as needed and as approved by County Groups: Council. The Terrace Lodge Redevelopment Fundraising Committee has been established as a Sub-Committee. Timeline for Completion of the Approximately 2024 Assigned Tasks: Council Review:Annually Page 20 of 41 Schedule A-2 Î Standing Committee Î Terrace Lodge Redevelopment Committee TERRACE LODGE REDEVELOPMENT - FUNDRAISING COMMITTEE TERMS OF REFERENCE The following Terms of Reference describe the scope of the committee's responsibilities, the limits of authority, the results it is expected to achieve and the reporting required. PURPOSE The Terrace Lodge Redevelopment Fundraising Committee (herein referred to as "Fundraising Committee") is a sub¤ committee of the Terrace Lodge Redevelopment Project Steering Committee (herein referred to as "Steering Committee") . Working in collaboration the Steering Committee, the purpose of the Fundraising Committee is to plan, coordinate, implement and evaluate fund development activities in support of the operational and "value added" revenue generation in support of Terrace Lodge Redevelopment Project. The Fundraising Committee shall not support the capital costs associated with the Terrace Lodge Redevelopment Project. REPORTING/ACCOUNTABILITY The Fund Development Committee is a Sub-Committee of the Terrace Lodge Redevelopment Project Steering Committee. The Fund Development Committee will provide reports to the Steering Committee through the distribution of the committee's minutes. MEMBERSHIP The Fundraising Committee membership includes elected officials representing the East Elgin municipalities and representatives of local service groups, local businesses and community members. Representatives of the Councils or a member of the public of ElginÓs seven (7) Local Municipalities including: - One (1) Member of Municipality of Central Elgin; - One (1) Member of Municipality of Bayham; - One (1) Member of Township of Malahide; - One (1) Member of Town of Aylmer; - One (1) Member of Municipality of Dutton Dunwich - One (1) Member of Municipality of West Elgin; and, - One (1) Member of Township of Southwold - One (1) Elgin County Councillor - One (1) Member of the Terrace Lodge Auxiliary; - A minimum of four (4) and a maximum of ten (10) members from local service groups, local businesses, and the community that represent the catchment area; - Long-Term Care Staff including Director of Homes and Seniors Services, Terrace Lodge Administrator, and Manager of Program and Therapies Page 21 of 41 TERMS Members from municipal council are appointed for the duration of their term on local Council. Community Members are appointed for a four (4) year term and shall be eligible for re-appointment. SECRETARY An employee of the County shall be the Secretary of the Committee and shall act as a resource person in a non-voting capacity. SCOPE OF RESPONSIBILITIES To assist the Terrace Lodge Redevelopment Project Steering Committee to meet its project targets, including working with staff and volunteers to recommend goals and objectives of the fundraising initiatives: Recommend and draft a Fundraising Plan and Fundraising Target that supports and encourages community engagement with Terrace Lodge Redevelopment Project both the short and long-term, for approval by the Terrace Lodge Redevelopment Steering Committee; Support the staff and volunteers to identify, research, solicit, foster and steward major prospect and donors so as to build a pipeline of project specific support; Assist with the development and cultivation of mutually supportive fundraising partnerships with local community groups and organizations; Monitor and evaluate progress in meeting fundraising targets and return on investment; Oversee the formation/review of policies and procedures associated with fundraising activities so that they are conducted in accordance with County of Elgin Policies; Create and recommend fundraising policies that ensure that fundraising best practices are maintained and that committee's program is donor-centric; Promote and support fundraising events/activities by attending, volunteering and/or giving monetary/in-kind assistance to the level that committee members are able; Review and recommend levels of sponsorship recognition and evaluate methods of donor recognition and stewardship opportunities so that all donations of time and money are recognized appropriately. MEETINGS Meetings will be held as necessary or an estimated 6 times per year. ADMINISTRATION OF FUNDS Elgin County will administer funds and will issue tax receipts. Page 22 of 41 VOTING/QUORUM The Fundraising Committee shall endeavour to operate by consensus. In case of disagreement, Committee members shall cast votes. Decision-making is limited to providing advice and recommendations. A quorum will be five (5) Members at the meeting who are entitled to vote. Members of the Fundraising Committee will attempt to advise County staff at least two days in advance if unable to attend a meeting of the Committee. If quorum cannot be met, the meeting may be cancelled and rescheduled. REVIEW An evaluation of the Fund Development Committee will be conducted from time- to-time as the Terrace Lodge Redevelopment Project Steering Committee deems necessary. Draft approved by County Council: February 20, 2022 Page 23 of 41 Schedule A-3ÎStanding Committee ÎHuman Resources Committee TERMS OF REFERENCE Committee Name: Human Resources Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to:Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 23-01 (Council By-Law (if applicable)Committees By-Law) Staff Support: CAO/Clerk (or designate) and Director of Human Resources Department Linkage:Administrative Services Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: No additional staff resources required Meeting Frequency: Meetings will be held on an as-needed basis. Meetings will be scheduled on an ad-hoc basis at the call of the Chair or when requested by staff. Chair/Vice Chair Warden serves as Chair Skills/Qualifications Candidates will be chosen to reflect an array of skills and experience in human resource management, recruitment, staff development and general municipal service delivery. Membership/Composition Elgin County Council shall appoint two(2) Members to the Committee. There will be a total of three four (3) (4) Members, including the Warden and Deputy Warden. The Warden will serve as the Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The Human Resources Committee shall assist Council in fulfilling obligations relating to vacancies in senior-level positions (ÐCAO/Clerk and DirectorsÑ). Objectives:The Human Resources Committee shall review the recruitment process and be included on the hiring panel for vacancies for senior level positions (ÐCAO/Clerk and DirectorsÑ). The Committee will recommend a final candidate for CouncilÓs consideration. The Human Resources Committee may be delegated other responsibilities by the Board. Link to CouncilÓs Strategic Investing in Elgin - Ensuring we have the necessary tools, Priorities: resources and infrastructure to deliver programs and services now and in the future Page 24 of 41 Reporting Requirements:Human Resources Committeeshall report to County Council at least annually if any Meetings are held by the Committee. The Committee may provide reports or seek direction from Council at any time other than the annual report. Sub-Committees/Working May be established as needed and as approved by County Groups: Council. Timeline for Completion of the n/a Assigned Tasks: Council Review:Annually Page 25 of 41 Schedule A-4ÎStanding Committee ÎCouncil Budget Committee TERMS OF REFERENCE Committee Name: Council Budget Committee Committee Type: Standing Committee Pursuant to By-Law 19-41, a Standing Committee is a Committee established by Council, comprised entirely of Members of Council, to carry out duties on an ongoing basis, as specified by Council. Reporting to:Elgin County Council Enabling Legislation/ By-Law 19-41 (Procedural By-Law), By-Law 23-01 (Council By-Law (if applicable)Committees By-Law) Staff Support: CAO/Clerk (or designate) and Director of Finance, other staff as required Department Linkage:Administrative and Financial Services Term of Appointment: 1 year, Members eligible for reappointment Financial Impact: No additional staff resources required Meeting Frequency: 1 full-day meeting will be held in November and 1 full-day meeting will be held in December each year. Additional meetings may be scheduled on an as-needed basis at the discretion of the Chair. Chair/Vice Chair Warden Skills/Qualifications Financial experience preferred Membership/Composition Elgin County Council shall appoint three (3) Members to the Committee. There will be a total of four (4) Members, including the Warden. The Warden will serve as the Chair of the Committee. Candidates will be recommended by the Warden and appointed by County Council. Mandate: The Budget Committee is a Standing Committee of Council established to deliberate on the Budget, which includes the future Capital and Current Programs for the County of Elgin. Objectives:The Budget Committee shall: Review and assess budget principles, allocations and related financials, providing advice to the Chief Administrative Officer and Director of Finance on the annual budget; To receive presentations from each department, as required, on financial matters; To evaluate the budgetary implications of proposals for new and substantially revised programs and services in advance of CouncilÓs budget deliberations Link to CouncilÓs Strategic Investing in Elgin Î To make responsible financial decisions. Priorities: Reporting Requirements: The Budget Committee will report to Council on an as-needed basis. Timeline for Completion of the Ongoing Assigned Tasks: Council Review: Annually Page 26 of 41 Schedule B -1-AdvisoryCommitteeÎCommunity Safety and Well-Being Coordinating Committee TERMS OF REFERENCE Committee Name: Community Safety and Well-Being Coordinating Committee Committee Type: Advisory Committee Role: To provide recommendations, advice and information to Council on those specialized matters which relate to the purpose of the Advisory Committee, to facilitate public input to County Council on programs and ideas to assist in enhancing the quality of life of the Community, in keeping with CouncilÓs Strategic Plan principles. Advisory committees shall not give direction to staff, nor shall Advisory Committees request, without the approval of Council, the preparation of any administrative reports, research or work assignments. Reporting to:Elgin County Council Enabling Legislation/ Municipal Act, Safer Ontario Act (2018) By-Law (if applicable) The Government of Ontario has demonstrated its commitment to supporting communities through the development of the Provincial Approach to Community Safety and Well-Being (CSWB) (Provincial Approach), and this work will continue under the Strategy for a Safer Ontario (Strategy). As a result, the Province of OntarioÓs Bill 175, Safer Ontario Act (2018), mandates that: The Council of every municipality shall prepare and, by resolution, adopt a community safety and well-being plan; È Municipal CouncilÈ shall establish an Advisory Committee. Staff Support: Chief Administrative Officer/Clerk Department Linkage:Administration Term of Appointment: Term Coincides with that of Elgin County Council Financial Impact: Staff Resources Required Meeting Frequency: Approximately 1 meeting/month Chair/Vice Chair Coordinating Committee Chair is the CSWP Plan Coordinator. Role and Responsibility of Chair includes: Chair committee meetings; Prepare agendas; Act as liaison between the Coordinating Committee and the Advisory Committee; and Facilitate work towards fulfillment of the mandate and development of the CSWB Plan for Elgin-Aylmer-St. Thomas. Skills/Qualifications Members shall understand and support the CSWB purposes and processes mandated by Bill 175. Page 27 of 41 Executive Function: Understanding and supporting the purposes and processes mandated by Bill 175; Guiding, facilitating and enabling all steps, measures and actions required to create and recommend an Elgin- Aylmer-St. Thomas Community Safety and Well-Being Plan for Municipal CouncilsÓ approval; Providing to Municipal Councils timely reports on the status, and recommendations on the decisions required to support development of the Elgin-Aylmer-St. Thomas Community Safety and Well-Being Plan Soliciting advice from the Advisory Committee and channeling that advice into the planning process and products that go before Municipal Councils for approval. Membership/Composition Council shall appoint two Members of Elgin County Council (including the Mayor of Town of Aylmer) to the general Committee Membership, including: 2 Members of City of St. Thomas Council 2 Members of Elgin County Council (including Mayor, Town of Aylmer) Elgin Ontario Provincial Police (OPP) Detachment Commander (or designate) Town of Aylmer Police Chief (or designate) City of St. Thomas Police Chief (or designate) Police Services Board Representation (Town of Aylmer, Elgin Group, City of St. Thomas) Municipal representation (City of St. Thomas, Town of Aylmer, County of Elgin Chief Administrative Officers or designates), other municipal staff as required. Community Safety and Well-Being Coordinator Recording Secretary Mandate: The purpose of the Coordinating Committee is to engage the municipalities in a collaborative initiative to develop a Community Safety and Well-Being Plan for all of Elgin County and the City of St. Thomas as per the Municipal mandate for same in Provincial Bill 175 (Safer Ontario Act). The Plan will represent Elgin County, the Town of Aylmer and the City of St. Thomas as a whole, but will reflect local needs and nuances specific to the respective Municipalities as appropriate. Compensation:n/a Principles: Members shall understand and support the CSWB purposes and processes mandated by Bill 175. Objectives:General responsibilities of Coordinating Membership include: Directing and responding to the work of the Advisory Committee Participating on the Advisory Committee (ad hoc) Planning community engagement sessions (ad hoc) Ensuring the Advisory Committee recommendations are reviewed and evaluated Building on and/or establishing strong working partnerships with community members and organizations that can facilitate and enable effective community safety and well-being planning Receiving and responding to the requests for information about the CSWB Plan Page 28 of 41 Assessing and determining from the information and data sources what the data will be used for, what is public facing and what is for internal use only Ensuring the plan is made publicly available Reporting back to the respective Council(s) and advocating for support for the Plan. Link to CouncilÓs Strategic Section to be updated in 2020 to align with CouncilÓs Strategic Priorities:Plan. Reporting Requirements: Report to Advisory Committee and Municipal Councils as required. Sub-Committees/Working n/a Groups: Timeline for Completion of the December 31, 2020 Assigned Tasks: Council Review: Annually Page 29 of 41 Schedule B -2 -AdvisoryCommittee ÎMuseum Advisory Committee TERMS OF REFERENCE Elgin County Museum Advisory Committee Terms of Reference (excerpted from By-Law No. 21-38) The County shall have an advisory committee, to be called the Elgin County Museum Advisory Committee, which shall be constituted to act in an advisory capacity to County Council and staff on an as needed basis on matters including (but not limited to): i Admission and membership fees; ii Ideas and research on exhibitions; iii Feedback on potential acquisitions; iv Fundraising activities, publicity and special events; v Review of draft policies and procedures; vi Liaison with County museums; vii Liaison with allied organizations such as WomenÓs Institutes, IODE and Elgin County Tourism Services; viii Establishment and organization of related advocacy groups and friends organizations. Representation The Advisory Committee shall be comprised of eight (8) voting members appointed by the Council of the County of Elgin in the following manner: Two (2) members of Elgin County Council; Two appointees from Elgin County WomenÓs Institutes; one from East Elgin and one from West Elgin; One appointee on behalf of the agricultural community in Elgin County; Two appointees, to be named by Elgin County Council, who are representative of, or employed by, other museums located within the County of Elgin and who will act as liaisons with County museums; One appointee, to be named by Elgin County Council, as an Ðat largeÑ member who shall be a person interested and knowledgeable about the affairs of the Museum. Any changes to membership shall require the approval of Elgin County Council. The Director of Community and Cultural Services (or designate) and Museum staff shall also attend meetings as non-voting members. Page 30 of 41 Officers The Advisory Committee shall appoint a Chairperson, Vice-Chairperson and Secretary from its members at its first meeting in each year; The Chairperson shall be the presiding officer of the committee. He or she shall arrange for meetings, establish the agenda and preside at all meetings; The Vice-Chairperson shall assume the duties of the Chairperson in his or her absence and shall have when acting so all the authority and responsibility of the Chairperson; The Secretary shall maintain a record of proceedings of the committee, provide notice of meetings, report attendance, disseminate minutes and be generally responsible for the correspondence of the committee. Term of Office The members of the Advisory Committee shall continue in office until their successors are appointed. With the exception of the representative on Elgin County Council, who shall be appointed on an annual basis, members shall be appointed for a term of four years and every effort shall be made for members terms to expire on a ÐstaggeredÑ basis for business continuity purposes. Persons serving on the Advisory Committee shall be eligible for re-appointment, but shall not be eligible for the same position for a period of more than eight (8) continuous years. After an absence of not less than one (1) year such person shall be eligible for re- appointment. In the event that a member is absent from three successive meetings of the Advisory Committee without being excused by resolution of the committee, such member shall be deemed to have resigned from the position and the committee shall forthwith notify such members by certified service mail and proceed to request the appointing body to fill the vacant position on the committee. Rules of Procedure 1. Members shall be recognized by the Chair before speaking; 2. No member shall speak a second time on the same topic until others have had an opportunity to speak to the item; 3. The Chair of the committee shall be encouraged to speak last, following the members of the committee; 4. The Chair reserves the right to limit debate after having provided members with sufficient opportunity to speak. Meetings Per Annum The Advisory Committee shall meet no less than two times per calendar year, with an appropriate meeting schedule to be determined by the Chair in consultation with the committee at the beginning of each calendar year. Page 31 of 41 Schedule C-1 Legislated CommitteesÎ Rural Initiatives/Planning Advisory Committee TERMS OF REFERENCE Committee Name: Rural Initiatives/Planning Advisory Committee (PAC) Committee Type: Legislated Committee Statutory Committee established under the Planning Act. Reporting to:Elgin County Council Enabling Legislation/ Provincial Policy Statement, Planning Act, RSO 1990, Municipal By-Law (if applicable)Act, 2001 Staff Support: CAO/Clerk, Manager of Planning Department Linkage:Administrative Services, Planning Term of Appointment: Term Coincides with that of Elgin County Council Financial Impact: Staff Resources Required Meeting Frequency: Approximately 1 meeting/month Chair/Vice Chair A chair will be elected from the membership of the Committee on an annual basis. Skills/Qualifications Experience with Boards/Commissions and Land Use Planning Preferred. Membership/Composition The Rural Initiatives Committee doubles as the ÐRural Initiatives/Planning Advisory CommitteeÑ and was combined in 2016 in response to Bill 73 and changes to Development Charges Act and the Planning Act which required that all upper-tier and single-tier levels of municipal government establishes a Planning Advisory Committee. Three (3) Members of Council shall be appointed to the Rural Initiatives/Planning Advisory Committee. It is noted that a member of the Elgin Federation of Agriculture shall be invited to participate on the PAC as a citizen appointee as a voting member of the Rural Initiatives Committee. Mandate: To promote the viability of agriculture and rural affairs in the County and throughout the Province; To examine issues such as, but not limited to: the challenges of the global economy on local agricultural practices; the viability of schools in rural communities; and, alternative sources of economic development in rural areas; To develop goals and objectives to improve and promote rural life; To demonstrate County CouncilÓs commitment to delivering services to rural communities by recommending a budget to Council that will accomplish identified goals; To act as a PAC by providing information, perspective and recommendations to County Council on broad planning matters that may have an effect on the County and/or its local municipalities, as required from time to time; Page 32 of 41 specifically, to review from time to time the provisions of the Official Plan and related policy, and recommend to Council general amendments thereto which would be in the best interests of the County of Elgin (this would include 5-year reviews of the Official Plan); to advise County Council on general planning and development issues of Council and/or local municipal significance; to report to County Council on proposed land use policy changes as introduced by the Province of Ontario; and to review and report on specific aspect(s) of a submitted application. Compensation:n/a Link to CouncilÓs Strategic Growing Elgin Î Planning and Facilitating commercial, industrial, Priorities:residential, and agricultural growth. Reporting Requirements: Reports shall be delivered to Elgin County Council on an as- needed basis and at least once per year. Sub-Committees/Working n/a Groups: Timeline for Completion of the n/a Î work completed on an as-needed basis Assigned Tasks: Council Review: Annually Page 33 of 41 Schedule D-1 ÎAgencies and Boards with Council Appointees Committee Name: City-County Liaison Committee (formerly Dispute Resolution) Lead Organization:Elgin County & City of St. Thomas Membership: County Council or as represented by the Warden Term: Coincides with Term of Council Committee Name: Greenlane Community Trust Committee Lead Organization:Greenlane Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year (alternates with the City of St. Thomas) Committee Name: Health Recruitment Partnership Lead Organization:Elgin County & City of St. Thomas Membership: 2 Members of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: Joint Elgin-Central Elgin Accessibility Advisory Committee Lead Organization:Elgin County & Municipality of Central Elgin Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: Kettle Creek Conservation Authority: Elgin Clean Water Advisory Committee Lead Organization:Kettle Creek Conservation Authority Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: South Central Ontario Regional Economic Development (SCOR) Lead Organization:SCOR Membership: 2 Members of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name: St. Thomas Elgin Public Art Centre Î Board of Directors Lead Organization:St. Thomas Elgin Public Art Centre Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Page 34 of 41 Committee Name: Southwestern Public Health - Board of Health Lead Organization:Southwestern Public Health Membership: 2 Members of Council, recommended by Warden, approved by Council Term:One (1) year Committee Name: SWIFT Network Board of Directors Lead Organization:Western Ontario Wardens Caucus, SWIFT NETWORK Membership: 1 Member of Council, recommended by Warden, approved by Council Term: One (1) year Committee Name:Waste Management Committee Lead Organization:Elgin County Membership: All of County Council Term: One (1) year Committee Name: Western Ontario Wardens Caucus Lead Organization:WOWC ÎRegional Municipal Partners Membership: Warden Term: One (1) year Page 35 of 41 Schedule E ÎAdvertisement and Application form for Citizen Appointments to Boards and Committees 2023 - 2026 Application for Citizen Appointments to Boards and Committees GET INVOLVED IN AN ELGIN COUNTY BOARD OR COMMITTEE Volunteering on a board or committee is a great way to share your ideas, expertise and enthusiasm with your local government. As a member, you will be able to provide advice to County Council and staff, and contribute to the development of policies, programs and initiatives that will help enhance Elgin County. Whatever your area of interest there is a board or committee that would benefit from your input and involvement. Residents and Business Owners of Elgin County are encouraged to apply for the following Boards or Committees: COMMITTEE # Vacancies Description of Roles, Responsibilities and Skills/Qualifications COMMITTEE # Vacancies Description of Roles, Responsibilities and Skills/Qualifications ALL APPLICATIONS MUST BE SUBMITTED TO: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 or e-mail to: cao@elgin.ca ON OR BEFORE 4:30 P.M. \[insert Date\] Page 36 of 41 2023-2026 Application for Citizen Appointments to Boards and Committees COMMITTEE & POSITION APPLICANT INFORMATION Name: Address: Home Phone: Email Address: Are you a resident or business owner in Elgin County? Yes No Are you 18 years of age or older? Yes No QUESTIONNAIRE Why are you interested in becoming a member of \[insert Committee/Board\] Briefly describe your current and past community or volunteer involvement Briefly describe skills or experience relevant to \[insert Committee/Board\] What strengths will you bring to the \[insert Committee/Board\] Page 37 of 41 Additional Information Please attach any additional information/comments to the application form. I hereby consent to the release of my address and telephone number(s). Yes No I hereby understand that information on this form and any supplementary information provided as part of this application is collected under the authority of the Municipal Act and is used to evaluate the qualifications of Citizen Appointees to Elgin County Committees or Boards and will become part of the public record. Direct inquiries to the CAO/Clerk at the address noted below. By submitting this form, applicants consent to discussion of their personal information at open meetings of Council. ApplicantÓs signature: ____________________________Date: __________________ Please return this application form to the attention of: Corporation of the County of Elgin c/o County CAO/Clerk 450 Sunset Drive, St. Thomas ON N5R 5V1 Phone: 519-631-1460 Fax: 519-633-7661 e-mail: cao@elgin.ca Personal information on this form is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to evaluate the qualifications for citizen appointees to the County of Elgin Boards and Committees Page 38 of 41 SCHEDULE F ΑCOUNCIL APPOINTMENTS TO COMMITTEES/BOARDS/AGENCIES Committee Committee Appointed Members Date of Type Appointment A-1 ÎStanding Terrace Lodge January 10, 2023 Warden Ketchabaw Committee Redevelopment Councillor Widner Steering Committee Councillor Noble Councillor Couckuyt A-1 Î Sub-Terrace Lodge January 10, 2023 Councillor Gigure Committee Redevelopment Fundraising Committee A-4 Î Standing Human Resources January 10, 2023 Warden Ketchabaw Committee Committee Deputy Warden McPhail Councillor Widner Councillor Sloan A-5 Î Standing Council Budget January 10, 2023 Warden Ketchabaw Committee Committee Councillor Sloan Councillor Jones Councillor Hentz B-1 Î Advisory Community Safety January 10, 2023 Warden Ketchabaw Committee and Well-Being Integration Table B-2 Î Advisory Elgin County January 10, 2023 Councillor Gigure Committee Museum Advisory Councillor Hentz Committee C-1 Î Rural January 10, 2023 Warden Ketchabaw Legislated Initiatives/Planning Councillor McPhail Committees Advisory Committee Councillor Jones Councillor Widner D-1 Î Agencies Southwestern Public January 10, 2023 Deputy Warden McPhail and Boards with Health ÎBoard of Councillor Couckuyt Council Health Appointees D-1 Î Agencies City-County Liaison January 10, 2023 County Council or as and Boards with Committee represented by the Warden Council Appointees D-1 Î Agencies Health Recruitment January 10, 2023 Councillor Jones and Boards with Partnership Councillor Couckuyt (*) Council Appointees (*) Subject to approval for expanded Committee membership D-1 Î Agencies Joint Accessibility January 10, 2023 Councillor Noble and Boards with Advisory Committee Council Appointees Page 39 of 41 Committee Committee Appointed Members Date of TypeAppointment D-1 Î Agencies Elgin Clean Water January 10, 2023 Councillor Hentz and Boards with Advisory Committee D-1 ÎAgencies Green Lane January 10, 2023 Alternate with City of St. and Boards with Community Trust Thomas ÎCountyto appoint Council Committee in 2023. Appointees Councillor Noble D-1 ÎAgencies Waste Management January 10, 2023 Committee of the and Boards with Committee Whole/Elgin County Council Council Appointees D-1 ÎAgencies Western Ontario No appointment Warden Ketchabaw and Boards with Wardens Caucus required Alternate: Deputy Warden Council McPhail Appointees D1 -Agencies SWIFT NetworkCouncil Councillor Gigure and Boards with recommends, Council SWIFT appoints Appointees D1 Î Agencies St. Thomas-Elgin January 10, 2023 Councillor Gigure and Boards with Public Art Centre Council Appointees D1 Î Agencies South Central January 10, 2023 Warden Ketchabaw and Boards with Ontario Regional Councillor Noble Council Economic Appointees Development (SCOR) Page 40 of 41 APPENDIX I APPENDIX I ΑCOUNCIL APPROVED TERMS OF REFERENCE AND RELEVANTBY-LAWS COMMITTEES ESTABLISHED BY BY-LAW (included as a matter of reference) Land Division Committee established by By-Law 20-10 (appointment By-Law) Land Division Committee Procedures are established by By-Law 18-35 ÐBeing a By-Law to Prescribe Procedures for Governing the Calling, Place and Proceedings of the Elgin County Land Division Committee.Ñ Emergency Management Program Committee established by By-Law 18-37 Museum Advisory Committee established by By-Law No. 16-03 Page 41 of 41 COUNTY OF ELGIN By-Law No. 23-02 ÐA BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE JANUARY 10, 2023 MEETINGÑ WHEREAS,pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of a municipality shall be exercised by its Council; AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, the powers of every Council shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the actions of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Elgin, at its meeting held on January 10, 2023 be hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law. 2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the actions of the Municipal Council of the Corporation of the County of Elgin referred to in the preceding section hereof. 3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the County of Elgin. TH READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10 DAY OF JANUARY,2023. Julie Gonyou, Ed Ketchabaw, Chief Administrative Officer/Clerk.Warden.