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July 22, 2008 Minutes The Manager of Economic Development and Tourism Services and Ms. Anya Codack of Yfactor attended at 10:19 a.m. to present the County Marketing and Branding Strategy Counci took a break at 10:09 a.m and reconvened at 10:19 a.m Warden Hofhuis thanked the presenters and the delegation left at 10:09 a.m Carried THAT the presentations by Ms. Sandra Coleman, Executive Director, South West Community Care Access Centre, Mr. Mark Brintnell, Team Lead, Business & Performance Southwest LHIN, and Mr. Paul Collins, President and CEO, St. Thomas-Elgin General Hospital concerning the Long Term Care Homes in Elgin County be received and filed. Moved by Councillor Wilson Seconded by Councillor Acre Ms. Sandra Coleman, Executive Director, South West Community Care Access Centre; Mr. Mark Brintnell, Team Lead, Business & Performance, Southwest LHIN; and Mr. Paul Collins, President and CEO, St. Thomas-Elgin General Hospital, attended at 9:05 a.m. to discuss placement issues in Elgin County Long-Term Care Homes. Ms. Coleman indicated that for placement in long-term care, a person must require 24 hour nursing care. Presently there are more applicants than beds. There are plans to add 600 beds over the next few years but only in London. Mr. Brintnell spoke to the process for the 1A Crisis Designation, where persons are placed in the first available long-term care home of their choice. Mr. Collins spoke to the frustration of the hospital, as the lack of long-term care beds worsens, and the need for more beds and other methods (Aging at Home Initiative) of reducing pressure on the system increases. Councillors discussed the need for better communication between the County and agencies involved with placement in long-term care facilities. Staff noted it is essential that a system be in place to review resident care needs as their health improves and alternative care be provided, freeing up the long-term care beds. Ms. Coleman was asked to forward a chart to Council indicating the number of Elgin County residents being placed in homes outside the "Elgin" area. Mr. Brintnell was asked to include a long-term care bed planning assessment for Elgin County when the Southwest LHIN is undertaking its scheduled review of health services. DELEGATIONS Warden Hofhuis presented a certificate and gift to Mr. Wayne Mifflin to recognize his retirement from the County of Elgin after 32 years of service. PRESENTATIONS DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None Carried THAT Moved by Councillor Habkirk Seconded by Councillor Menni the minutes of the meeting held on June 24. 2008 be adopted Warden Hofhuis in The Elgin County Council met this day at the Administration Building, at 9:00 a.m accordance with adjournment, with all members present. the Chair. n Tuesday, July 22. 2008 COUNTY COUNCIL Carried THAT the annual report on activities of the St. Thomas-Elgin General Hospital be received and filed Moved by Councillor Marks Seconded by Councillor Mcintyre Councillor Marks highlighted items from the report. St. Thomas-EI n General Hos ital Activities - Councillor Marks REPORTS Carried THAT we do now proceed in Committee Of The Whole Council Moved by Councillor Marks Seconded by Councillor Wilson Warden Hofhuis thanked the delegation for attending and Ms Codack left at 10:45 a.m Carried THAT staff ensure the County's procurement policy is adhered to and the procurement process remains transparent. THAT Yfactor be selected to obtain quotes and procure promotional items displaying the County's new brand as described in the July 18, 2008 Council report; and Moved by Councillor Vowel Seconded by Councillor Acre The Manager of Economic Development and Tourism Services noted senior staff would be involved in selection of the promotional items Promotin Purchasin the Brand - Mana!:ler of Economic Development and Tourism Services Co-Ordinator Carried Unanimously. THAT senior management be directed to begin the process of implementing the new County of Elgin branding in order to meet the departmental launch date of November 2008. 1 THAT those recommendations included in the report that have financial and/or resource implications be considered through County Council's budgetary process; and, THAT the report entitled "County of Elgin Marketing and Branding Strategy 2008 - 2011", dated July 9, 2008, from the Manager of Economic Development and Tourism Services be endorsed; and Moved by Councillor Marks Seconded by Councillor Mcintyre Ms. Codack unveiled the new County logo and catchphrase "Elgin County....Progressive by Nature". Councillors spoke to the positive look of the logo and commented on the exciting initiatives that are to be undertaken County Council 2 July 22, 2008 . A "basic" land use function is generally described as one involving the development and implementation of a County Official Plan; County approval of plans of subdivision, plans of condominium; lower-tier Official Plans and part lot control by-laws; commenting on the THAT staff be directed to provide a detailed report on the costs, responsibilities and timelines for the development of said service and report back to Council prior to the establishment of the 2009 County composite budget. THAT Elgin County Council agree in principle with County Land Use Planning function; and, Moved by Councillor Wilson Seconded by Councillor Mcintyre the establishment of a "basic'" Elgin Response to Coun Council on the Potential Establishment of a Land Use Plannm Function - Chief Administrative Officer Carried THAT the report "Ambulance Labour Contract Ratified" dated July 7,2008 Ambulance & Emergency Management Coordinator be received and filed. Moved by Councillor Warwick Seconded by Councillor Marks from the Ambulance Labour Contract Coordinator Ratified - Ambulance & Emer ement Carried THAT the Chief Administrative Officer be directed to sign on behalf of the County of Elgin an Equipment Service Agreement with the London Health Sciences Centre for servicing of the Zoll Defibrillators. Moved by Councillor Mennill Seconded by Councillor Acre The Ambulance & Emergency Management Coordinator noted fire departments were informed of the machine model the County is using to ensure compatibility of other equipment used by agencies. Defibrillator Preventative Maintenance A Mana!:lement Coordinator reement - Ambulance & Emer Carried THAT the report "Bell and Amtelecom 911 PERS Agreement Renewals" dated May 30, 2008, from the Ambulance & Emergency Management Coordinator be received and filed Moved by Councillor Wilson Seconded by Councillor Mcintyre Bell and Amtelecom 911 PERS A Mana!:lement Coordinator reement Renewals - Ambulance & Emer Carried THAT the annual report on activities of the Tillsonburg District Memorial Hospital be received and filed Moved by Councillor Acre Seconded by Councillor Warwick Tillsonbur County Council District Memorial Hos ital Annual Report - Councillor Acre 3 July 22, 2008 . Assistance wil Assistance for consulting fees relating to assessment appeals on properties in the multi-residential, commercial, industrial, and large industrial classes will be considered be considered on properties having minimum assessment of $1 Million . THAT the following guidelines, as set out in the report titled "Assistance to Municipalities- Assessment Appeals" dated June 6, 2008, from the Director of Financial Services, be approved: Moved by Councillor Habkirk Seconded by Councillor Mcintyre Assistance to MUnicipalities Assessment A eals - Director of Financial Services The Director of Engineering Services returned to the Council Chambers. Carried THAT $500 be granted to Miss Amber Patrick and to Miss Chelsey Watters towards their ambassadorship efforts on behalf of Elgin County. Moved by Councillor Mennill Seconded by Councillor Marks Carried THAT the practice of sponsoring ambassadors, students and others be discontinued effective July 23, 2008. with a specific grant, THAT Elgin County Council acknowledge and applaud student and citizen ambassadoria initiatives in other countries with a letter of introduction/commendation from the Warden and by supplying promotional material utilizing the corporate logo, as approved by the Warden and the Chief Administrative Officer; and, Moved by Councillor Warwick Seconded by Councillor Mennill The Director of Engineering Services left the Chambers during discussion of this one of the grant requests was from his daughter. item as Youth Initiatives Throu!:Ih Grants - Chief Admmistrative Officer As a result of the Recorded Vote, the motion was Carried TOTAL 8 Wilson Mennill Acre Hofhuis 1 YEAS Warwick Vowel Mcintyre Marks Habkirk NAYS ABSENT Councillor conformity of lower-tier applications under the Planning Act with the County Official Plan It recognizes that planning at the lower-tier will continue and that the provincial approval authority would be replaced by the County for those items described above. Habkirk requested a recorded vote These were recorded as follows: County Council 4 July 22, 2008 Carried THAT the report "2007 Financial Indicator Review" dated June of Financial Services be received and filed Moved by Councillor Mennill Seconded by Councillor Vowel 10.2008 from the Director 2007 Financial Indicator Review - Director of Financial Services Carried THAT THAT County tax policy set the annualized tax limit increase at 10%, the prior years current value assessment (CVA) tax limit increase at 5%, and the CVA threshold for protected (increasing) properties at $250.00; and, the County tax policy be reviewed for the 2009 taxation year. Moved by Councillor Habkirk Seconded by Councillor Acre Ca tions - Director of Financial Services Carried THAT Moved by Councillor Mcintyre Seconded by Councillor Wilson the 2008/2009 Community Support Services Budget be approved 2008/2009 Commun ort Services Proposed Bud!:let - Financial Services Carried THAT the report "City of St. Thomas - Ontario Works to May 31, 2008" dated June 2008, from the Director of Financial Services be received and filed. Moved by Councillor Acre Seconded by Councillor Marks 12, The Chief Administrative Officer advised that the City of St. Thomas is negotiating with Province for increased funding. the Cit of St. Thomas - Ontario Works to Mav 31 2008 - Director of Financial Services Carried THAT the report "Budget Comparison to May 31, 2008" dated June 26. 2008 Director of Financial Services be received and filed. Moved by Councillor Acre Seconded by Councillor Marks from the The Director of Financial Services noted the Ontario Works programs are over budget and the trend would probably continue for the remainder of the year. Bud arison to Mav 31 2008 - Director of Financial Services Carried Maximum financial assistance per municipality - 50% of the consulting fee receipts up to a maximum of $5,000 per property. . Assistance will be considered for assessment; . County Council appeals that seek a reduction of at 5 least $500.000 in July 22, 2008 THAT staff be authorized to proceed with the publication of Elgin's History Through a Photographer's Lens - Volume II in partnership with the Elgin Photographic Heritage Society for release as part of celebrations pertaining to the International Plowing Match in 2010; and, Moved by Councillor Wilson Seconded by Councillor Mcintyre Proposal for Photo raph Book Volume - ManaQer of Cultural Services Carried THAT staff develop a public education awareness program THAT the lower tier maintenance providers be directed to remove anything attached or near County sign infrastructure; and, regarding this policy. THAT sign Infrastructure for the County of Elgin be solely used for Moved by Councillor Habkirk Seconded by Councillor Mcintyre County purposes; and Council discussed methods to communicate the County's policy regarding posting of signs to communities. Use of Count Use - Director ns and Posts for Personal and Business THAT the County retains the authority accommodate other County needs. Carried to remove or relocate THAT County Council grant a special exemption to the Municipality of Central Elgin permitting the installation of a sign in the form and size provided to commemorate the Tenth Anniversary Garden; and also, the sign at any future date to Moved by Councillor Acre Seconded by Councillor Marks date - Director of Carried THAT the report "2007 Lower Tier Operations Cost Summary" dated June 25. 2008 presented by the Director of Engineering Services be received and filed Moved by Councillor Wilson Seconded by Councillor Mcintyre 2007 Lower Tier Operations Cost Summa Carried Director of En Services THAT the report "Semi-Annual Information Report - Contract Awards dated January 1 June 30, 2008" dated July 8, 2008, presented by the Director of Financial Services be received and filed Moved by Councillor Warwick Seconded by Councillor Acre to Semi-Annual Information Report - Contract Awards Janua Purchasin Co-ordinator County Council 6 1 to June 30. 2008 - July 22, 2008 Carried THAT Council amend the Early Retirement Benefit Plan for non-union employees who have reached a minimum of 20 years service and an age and service combination of eighty and the costs continue on a 50/50 co-share basis as described in the report dated June 27, 2008, entitled Early Retiree Benefits. Moved by Councillor Acre Seconded by Councillor Vowel Earl Retiree Benefits - Director of Human Resources Carried THAT letters of appreciation be sent to the Minister of Canadian Heritage and MP Joe Preston to acknowledge financial support of this project. THAT the Warden and the Chief Administrative Office be authorized to enter into a funding agreement in the amount of $9526 under the Canadian Culture On-Line Program through Library and Archives Canada for the purpose of digitizing records pertaining to the First World War; and, Moved by Councillor Marks Seconded by Councillor Mcintyre Archives' First World War Di itization ProJect - ManaQer of Cultural Services Carried THAT Moved by Councillor Habkirk Seconded by Councillor Vowel the Elgin County Library's Collection Development Policy be approved Collection Development Policv Update - ManaQer of Cultural Services . . . Carried Training space within existing Library Branch hours; Readings and resources to support the program; General promotion. THAT the extent of this partnership include the following areas only: THAT the Elgin County Library be authorized to enter into a partnership in the "Home Alone Safely" program administered by the Early Learning Centre of St. Thomas in affiliation with the YWCA of St. Thomas; and Moved by Councillor Marks Seconded by Councillor Acre Home Alone Safel Partnersh er of Cultural Services THAT the interest free loan be paid back to commencing from the date of launch. Carried the County over a three-year period THAT County Council approve an interest free loan not to exceed $30,000 to the Community & Cultural Services Department on behalf of the Elgin Photographic Heritage Society for the production of the book; and, County Council 7 July 22, 2008 Carried THAT Correspondence Moved by Councillor Marks Seconded by Councillor Mcintyre Item #3 be received and filed The following recommendation was adopted respecting Correspondence Item #3 Carried THAT the Corporation of the County of Elgin supports the resolution from the Town of Caledon requesting that the Canadian Revenue Agency increase the deduction limit of tax exempt allowance paid by employers to employees using personal vehicles for business purposes from the current rate of 52 cents on the first 5000 km. driven and 46 cents for each additional km Moved by Councillor Warwick Seconded by Councillor Acre The following recommendation was adopted respecting Correspondence Item #2 Carried THAT the Corporation of the County of Elgin supports the request from the Honourable Peter Julian for support of Motion M-38 recognizing that fire retardants containing polybrominated diphenyl ethers (PBDEs) be completely phased out from the production and import of products containing the additive. Moved by Councillor Habkirk Seconded by Councillor Marks The following recommendation was adopted respecting Correspondence 7 AMO Member Communication 'Woodstock Issues Blackout Challenge" Item #1 Sharon Dawson, Manager of Support Services, Thames Valley District School Board concerning the Disposition of Property at 400 Sunset Drive and offering the surplus property at fair market value 6 Municipality of Kincardine, supporting the resolution contained in the report entitled Removing Barriers for International Medical Doctors concerning the physician shortage in Ontario. 5 4 Denis Lemelin, National President, CUPW/STTP, regarding its concerns of the federal government's review of the public post office service that includes the examination of deregulation. Bruce Curtis, Manager, Community Planning and Development, Ministry of Municipal Affairs and Housing, offering assistance as discussions move forward concerning the establishment of County Planning 3 Town of Caledon, with a resolution requesting that the Canadian Revenue Agency increase the deduction limit of tax exempt allowance paid by employers to employees using personal vehicles for business purposes from the current rate of 52 cents on the first 5000 km. driven and 46 cents for each additional km. 2 Hon. Peter Julian, House of Commons, requesting support of Motion M-38 recognizing that fire retardants containing polybrominated diphenyl ethers (PBDEs) be completely phased out from the production and import of products containing the additive. 1 Items for Consideration CORRESPONDENCE County Council 8 July 22, 2008 Hon. Lawrence Cannon, Minister of Transport, acknowledging Council's support of the Town of Tecumseh regarding the Canada-Ontario Municipal Rural Infrastructure Fund. 6 Premier Dalton McGuinty, acknowledging Council's support of the City of Waterloo's resolution concerning the 2008 Municipal Road and Bridge Infrastructure Investment. 5 4. St. Thomas-Elgin General Hospital Media Release, July 3, 2008, "Talbot Trail Physiotherapy and Musculoskeletal Centre Opening in the St. Thomas-Elgin Genera Hospital. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to: 1) Hon. Kathleen Wynne, Minister of Education, concerning Council's resolution requesting the Ministry to change the school facilities funding formula; 2) Hon. Deb Matthews, Minister of Children & Youth Services, concerning Council's resolution regarding child care fee subsidy funding; 3) Hon. David Caplan, Minister of Health & Long-Term Care, concerning Council's resolution regarding overcrowding at STEGH due to patients waiting for relocation to long-term care facilities. 3 2 Hon. Jim Bradley, Minister of Transportation, with information concerning the funding of $3,097,386 provided to the County for the purpose of municipal road and bridge capital investment and reporting deadline information. Report of the Secretary-Treasurer on Nominations to Directors 1 the 2008-2009 AMO Board of Items for nformation (Consent A Carried THAT Correspondence Moved by Councillor Habkirk Seconded by Councillor Mcintyre Item #7 be received and filed The following recommendation was adopted respecting Correspondence Item #7 Carried THAT Correspondence Item #6 be received and filed Moved by Councillor Habkirk Seconded by Councillor Warwick The following recommendation was adopted respecting Correspondence Item #6 Carried THAT the Corporation of the County of Elgin supports the resolution from the Municipality of Kincardine concerning Removing Barriers for International Medical Doctors regarding the physician shortage in Ontario. Moved by Councillor Habkirk Seconded by Councillor Marks The following recommendation was adopted respecting Correspondence Item #5 Carried THAT Correspondence Moved by Councillor Marks Seconded by Councillor Menn Item #4 be received and filed The following recommendation was adopted respecting Correspondence County Council 9 Item #4: July 22, 2008 Carried THAT the lease start on June 1, 2008 for a two-year term at a lease payment (plus G.S.T.) per square foot for the 1st year; and $13.50 (plus G.S.T.) per the 2nd year. of$13.25 square foot for THAT the Warden and the Chief Administrative Officer be authorized and directed to sign a lease with Tony Brooks for Room #236; and also, Moved by Councillor Habkirk Seconded by Councillor Acre Carried THAT we do now Moved by Councillor Marks Seconded by Councillor Habkirk rise at 12:06 p.m and report. Carried THAT we do now proceed in a Closed Meeting in accordance with the Municipal Act Section 240.2 (b) at 12:04 p.m. to discuss personal matters about an identifiable individual regarding a lease Moved by Councillor Habkirk Seconded by Councillor Acre Matters of Ur - None. Notice of Motion - None Councillor Wilson expressed concerns regarding a weed matter on property in Malahide and requested a report come to the next Council meeting on responsibility and jurisdictional issues. The Chief Administrative Officer noted the next meeting would not be until September and if Councillor Wilson wished to supply the details to him, he would review the matter in a more timely manner. The County Weed Inspector will be asked to report to the September meeting. Councillor Vowel asked if there is a Code of Conduct Policy in place for outside boards and committees and was supplied with a copy. The Chief Administrative Officer noted the policy is circulated to local boards and committees. In addition, committees such as the Land Division Committee attend orientation seminars and receive legal advice on proper conduct from time to time. If Council wished, Council, local boards and committees could be asked to review it on an annual basis. Statements/In Members OTHER BUSINESS Carried THAT Correspondence Items #1-9 be received and filed Moved by Councillor Habkirk Seconded by Councillor Menn April Stocco, Administrative Services Representative, with Decision of the Agriculture, Food and Rural Affairs Appeal Tribunal re: Richmond Outlet Drain 9. Jeff Moore, Federal Co-Chair, Management Committee, Canada-Ontario Municipal Rural Infrastructure Fund, re: COMRIF Project Completion Deadline Extended. 8 M. Bourque, Executive Correspondence Officer, Office of the Prime Minister, acknowledging Council's support of the City of Kingston's resolution requesting the Province of Ontario approve the Zenn car and other electric automobiles for use on Ontario roads and across Canada. 7 County Council 10 July 22, 2008 County Council 11 July 22, 2008 Moved by Councillor Marks Seconded by Councillor Mcintyre THAT we do adopt the recommendations of the Committee Of The Whole Council. - Carried. BY-LAWS Moved by Councillor Habkirk Seconded by Councillor Mennill THAT By-Law No. 08- 21 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 22, 2008 Meeting" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marks Seconded by Councillor Mcintyre THAT we do now adjourn at 12:09 p.m. to meet again on September 9,2008 at 9:00 a.m Carried. Mark G. McDonald, Chief Administrative Officer.