September 09, 2008 Agenda
ORDERS OF THE DA Y
FOR TUESDA Y. SEPTEMBER 9. 2008 - 9:00 A.M
PAGE # ORDER
1st Meeting Called to Order
2nd Adoption of Minutes July 22, 2008
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
2-9 9:00 a.m. Sandra Datars Bere, Director of Ontario Works and Social
Housing, St. Thomas-Elgin Ontario Works, re: 1) Second Quarter Report for
April, May & June 2008; 2) Social Assistance Caseload Levels and Financial
Implications; 3) Investment of National Child Benefit Supplement (INCBS)
and Development of the Transitional Benefit Program (attachment)
10-18 9:30 a.m. Mary Chudley, Centre Development Team, Assoc. of Ontario
Health Centres re: a new Central Community Health Centre serving Central
Elgin, Southwold and St. Thomas (attachment)
Motion to Move into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items (see separate agenda)
10lh Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
93 13th Consideration of By-Laws
14th ADJOURNMENT
5th
19-66 6th
7th
67-80
81-92
8th
I LUNCH WILL BE PROVIDED I
NOTICES:
September 23, 2008 - 9:00 A.M. - County Council Meeting - Annual photo to be taken at 8:45 a.m.
September Outside Board Reportino Schedule: Elgin SI. Thomas Public Health
Social/Entertainment
October 21, 2008 - 9:00 A.M. - County Council Meeting
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P leI
'fHE CQRPORAno.~ OFTImCnYOF
ST. THOMAS
IReport No. OWEC09-0~
REPORT TO COUNTY COUNCIL
FROM:
Sandra Datars Bere, Director of Ontario Works and Social Housing
st. Thomas - Elgin
MEETING DATE:
September 9, 2008
SUBJECT:
Second Quarter Report for April, May & June 2008
Recommendation:
THAT the Report OW09-08 of the Director of st. Thomas-Elgin Ontario Works and Social
Housing for the months of April, May & June 2008 be received and filed.
Income Maintenance:
In the second quarter of 2008 the Income Maintenance division of Ontario Works has been
preparing for the upcoming Social Assistance Restructuring changes. In July, the Ontario
Child Benefit will be introduced by the provincial government to assist low income families.
In addition to this benefit, social assistance rates for families will be restructured. This is a joint
venture between the Ministry of Children and Youth Services, the Ministry of Community and
Social Services, and the Ministry of Finance. It has been a busy time as staff have
been trained for the technology and legislative changes. In turn, the staff have been
educating and preparing the families we support for the upcoming changes effective
August 1, 2008.
The Income Maintenance Supervisor has been conducting information sessions for our
community partners to keep them up to date as well.
In addition to preparing for this change, the Income Maintenance staff continue to cope
with an increasing case load, while striving to provide responsive support to the portion of the
community we serve. Current caseload numbers are over 1150 benefit units in the st.
Thomas - Elgin office.
Emplovment:
The Employment Team continues to have a wait time of approximately 4-6 weeks for initial
employment appointments due to the increase in intakes.
Page I ot3
OWEC09-08
September 9, 2008
On May 5, 2008 two employment team members attended the Community Networking
Session "Non -Medical Use of Prescription Pain Medications" at Elgin-St. Thomas Public
Health. It was well attended by various community partners and included group discussions
on community strategies relating to treatment, prevention, enforcement and harm
reduction.
The Supervisor of Employment Programs met with the Human Resources Manager at Therm-
o - Disc to discuss the role our organization might play in the upcoming staff layoffs and will
continue to offer ongoing support with their employees as needed.
The Employment Team co-ordinated a workshop with Merrymount Children's Centre on
June 11,2008 called "Dealing with Disobedience". Attendance was good and we will
continue to work with Merrymount to promote their parenting programs to our participants.
The Employment Staff met with representatives of the Adult Learning Centre to discuss some
changes within the Hairdressing and Personal Support Worker Programs. We continue to
work with these programs, finding they are beneficial and weil suited to our clientele and
have referred more participants to screening sessions for enrolment in the September
sessions.
Some of the Income Maintenance and Employment staff attended the Networking
Conference for Professionals Working with Low German People in Aylmer on June 9, 2008.
Topics included Treating Drug and Alcohol Addictions, Effects of Migration and Issues for
Low German Women. All found It to be very informative and worthwhile.
Child Care:
This quarter, management of the childcare fee subsidy walt list has taken precedence for
staff, families that are waiting for assistance with child care fees and community partners.
Informational meetings were held with several community organizations, parents and
consliluent offices around the walt list issue and a special report was written to Council to
increase awareness around this matter.
In the first quarter, the walt list consisted of 16 children and 10 families, however, in the
second quarter, the wait list has grown to 64 children and 52 families. Wait list applicants are
prioritized based on eligibility, date of application and order of service priority and when fee
subsidy funds become available, eligible applicants are contacted according to the above
criteria.
Through the budgeting process the department was able to redirect a small amount of
funding to support fee subsidy for parents on social assistance who are working or attending
school. This action will increase the opportunities of participants to exit social assistance
while at the same time, maintaining our Employment Program target numbers.
Due to the additional funding received this year from the Ministry of Children and Youth
(MCYC) in the amount of $250,728, staff are currently in the process of contacting wait list
applicants in order to update their eligibility to receive child care which will increase the
number of children receiving child care and reduce the wait list.
2
Social Housina:
Canada-Ontario Affordable Housina Proaram CAHP) update:
1. Rental & Supportive (capitan component:
A second Request for Proposals was issued in April. Three proposals were received by the
May 23, 2008 deadline. One proposal, submitted by Joe Ostojic & Sons Limited for AHP
funding totalling $420,000 for the construction of a six-plex building on Highview Drive in st.
Thomas, was approved by City Council on June 16, 2008, conditional on the receipt of an
additional allocation under the Canada-Ontario Affordable Housing Program. This second
RFP was issued in response to a Ministry of Municipal Affairs and Housing notice earlier in the
year, stating the Province may re-allocate unused Rental and Supportive funds starting in
January 2009 to municipalities with ready-to-go Council-approved projects.
2. Homeownership component:
To date, twelve of 24 Homeownership loans have been approved. Ten of the approved
loans were for home purchases in the City of st. Thomas, one was in Bayham, and one was
in Southwold. Home purchase prices have ranged from $93,000 to $148,500with an average
purchase price of $123,600. Under this Program, down payment assistance of $7,875 is
available toward the purchase of a home priced at less than $150,000 in st. Thomas or Elgin
County. Purchasers must currently be renters in st. Thomas or Elgin County and must have
household incomes of less than $55,900. Priority is given to first-time homebuyers, single
parents, new immigrants, and recent graduates. The Province has recently issued new
higher income and purchase price maximums. Staff will consider revising the local eligibility
criteria to allow for higher household income limits and a higher maximum purchase price in
order to attract more applicants and to use the full 24-unit funding allocation before the
March 31,2009 program deadline. A report will be brought to City Council for consideration
in the near future.
$588.371 received for Social Housina capital repairs
The City received one-time provincial funding in the amount of $588,371 on June 27, 2008 as
part of a province-wide $100-million Social Housing Capital Repair Fund allocation.
Guidelines for the use of the funds were received from the Province during the last week of
June. Service Managers must submit an expenditure budget to the Province by September
30,2008, outlining the process for spending the funds locally. The funds are intended to be
used to respond to urgent capital repair needs including energy efficiency improvements
which will achieve tangible results and deliver positive impacts on social housing residents.
Staff is currently developing spending criteria and a plan for the use of the funds for social
housing providers in st. Thomas and Elgin County. A report will be brought to City council for
approval in the near future.
Respectfully submitted:
3
TIlE CORPORATIo."l OF'riIE CITY OF
ST. THOMAS
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P leI
IReport No. OWEC10-0~
FROM:
REPORT TO COUNTY COUNCIL
Sandra Datars Bere, Director of Ontario Works and Social Housing
st. Thomas - Elgin
MEETING DATE:
September 9,2008
SUBJECT:
Social Assistance Caseload Levels and Financial Implications
Recommendation:
THAT: Report OWEClO-08 of the Director of st. Thomas-Elgin Ontario Works and Social
Housing regarding Social Assistance Caseload Levels and Financial Implications be
received for information.
Report:
Social Assistance Caseload levels continue to increase across the st. Thomas and Elgin
County community. As of July 31,2008, there were 1,118 families/ individuals in receipt of
assistance.
The increase in caseload levels is related, fore mostly, to a weakening in the local economy.
At this point, it is estimated that the announcement of current and impending job losses at
major automotive industries is likely to have a further impact on caseload level.
The following announcements were made earlier this summer:
Sterling
Formet
A. Schulman Canada
Therm-O-Disc
720 jobs, effective November 7, 2008
400 jobs, effective September 8, 2008
120 jobs, layoff occurred Spring-Summer 2008
280 jobs effective March 2009
Workers affected by these layoffs may be eligible for Employment Insurance (EI). Based on
information received from Service Canada, the current unemployment rate in our
community is 7%. Based on this rate, in order to qualify for EI. affected workers would be
required to have worked a minimum of 665 hours in the last 52 weeks prior to applying.
Once deemed eligible for EI, workers would receive a minimum of 15 weeks of benefits, up
to a maximum 38 weeks, depending upon their deemed entitlement.
Page I 012
OWECIO-0a
September 9.2008
If these workers are not successful in finding employment prior to the termination of their EI
benefits, they may choose to apply for Ontario Works assistance. At this point. given the
current and proposed timing of the layoffs and the minimum and maximum benefit weeks
available from EI, it is possible that our department might see a further increase in case load
effective November - December 2008. It is possible that this increase will be sustained
throughout 2009 and into 2010, and until such time as economic conditions improve.
In terms of the financial impact of the increase in caseload, the 2008 Ontario Works budget
was developed in early 2008 using an annual caseload projection of 965 cases, almost 90
cases more than the 2007 average. Caseload levels have remained constant and have
risen and not fluctuated (decreased) seasonally, as they have in previous years. As a result.
the average for the last six months is 1,100 cases. This increase in caseload results in an
increase in costs.
Our community has also experienced a decrease in rental revenue for the public housing
portfolio. Because rents are geared to family income, as incomes are reduced, rents are
lowered and subsidies must increase. The combined increase in social assistance and rental
subsidies will result in a projected annual increase for the Department's budget. with the
County's share increasing by approximately $185,000 (projected Year End] Unfortunately, if
case load rates continue to rise, there may be a continued corresponding rise in costs. We
will continue to monitor this and provide Council with additional information as soon as it
becomes available.
Conclusion:
The challenges of supporting our community members in a slowing economy are complex.
Job losses impact many facets of the local economy including social assistance and rental
rates. We continue to monitor the situation and work with key stakeholders in our community
to determine labour market opportunities to support those most affected.
Respectfully submitted:
2
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P leI
TIIECORPORAno."IOFTI1ECnYQF
ST. THOMAS
IReport No. OWECll-0~
REPORT TO COUNTY COUNCIL
FROM:
Sandra Datars Bere, Director of Ontario Works and Social Housing
St. Thomas - Elgin
MEETING DATE:
September 9,2008
SUBJECT:
Investment of National Child Benefit Supplement (NCBS) and
Development of the Transitional Benefit Program
Recommendation:
THAT: Report OWEC11-08 of the Director of St. Thomas-Elgin Ontario Works and Social
Housing regarding the NCBS and Transitional Benefit Program be received for information.
Report:
Backaround:
In 1998, federal, provincial and territorial governments launched the National Child Benefit
Supplement (NCBS) program. The NCBS program has three goals:
1. To help prevent and reduce the depth of child poverty.
2. To promote attachment to the labour market by ensuring that families will always be
better off as a result of working.
3. To reduce overlap and duplications by harmonizing program objectives and benefits
and simplifying administration.
In Ontario, the NCB Supplement is issued to every family who qualifies for the benefit. Until
recently, (July 2008) this included all eligible families, with the exception of those receiving
social assistance. For families in receipt of social assistance, the NCB supplement has been
deducted monthly from social assistance subsidies. as it was considered a taxable benefit.
Since 1998, the provincial government has used these funds to support a NCBS reinvestment
strategy. Twenty percent of the overall withheld amount has been issued to municipalities
(based on social assistance caseload levels), to support the delivery of programs designed
to support low-income families. The purpose of the NCBS reinvestment strategy has been to
help all low-income families achieve more financial security by providing stable child
benefits, and to help break the cycle of poverty by offering additional programs and
services consistent with these goals. The City of st. Thomas, as the service manager for the
st. Thomas-Elgin County community, has implemented a reinvestment strategy. Since 1998,
Page 1013
OWECll-G8
Seplember9,2008
numerous programs and services have received NCBS funding to support families. The
following provides an overview of those programs/services funded in 2007:
44,307
26,533
12,839
3,852
1,284
3,424
3,852
4,707
17,118
12,839
8,559
12,839
2,157
2,979
12,839
4,280
19,200
Report:
Effective July 2008 (for ODSP recipients) and August 2008 (for OW recipients), NCBS funding is
no longer deducted from social assistance allowances. Eligible families on assistance now
receive the NCB supplement In addition to the Child Tax Credit and the new Ontario Child
Benefit (OCB). As a result, as of June 30, 2008, the NCBS Reinvestment strategy has been
discontinued. Effective July 1,2008, NCBS savings are no longer allocated to municipalities.
Agencies receiving funding (as outlined above) were advised in July 2007 that NCBS
allocations were unlikely to be available in 2008. However, the City of St. Thomas does
retain its allocation for the period of January to June 2008. Based on the estimated value of
the NCBS savings from January 2008 until June 2008, as well as a recovery of unspent NCBS
funds from a previous year's allocation, the estimated amount available for reinvestment in
2008 is as follows:
2
NCBS estimated value is approximately $100,000.00 for January 2008-June 2008
Recovery $ 97,000
Estimated Total $ 197,000
The province has indicated that it expects municipalities to reinvest its final NCBS allocation
within the 2008 fiscal period. As a result, the OW Department considered opportunities for
reinvestment of these funds, in a manner that will best support low income families within our
community. In this regard, OW considered the impact of changes related to the Ontario
Child Benefit implementation and social assistance restructuring activities. The OCB is an
income-tested financial benefit available to low and moderate-income families with
children under age 18. With the implementation of the OCB, families on social assistance
should not be adversely affected (not receive anything less than before) but they will no
longer receive lump sum payments for back-to-school and winter clothing allowances.
Instead, these allowances will be consolidated into the OCB funding and allocated over
the year. It is intended that families on assistance will need to save a portion of their prior
month's benefits for these seasonal expenses.
A challenge exists with this notion, as there may be an inability for families on assistance to
save for these needs in the absence of adequate resources or a sufficient notice period
during this first year of transition. Next year, recipients are expected to be better positioned
to afford the above noted items as the new monthly OCB payment plus the full NCBS should
make up the difference over the year. However, this year, it is reasonable to suggest
additional assistance for recipients would be beneficial to provide transitional supports.
In an effort to address this, discussions between the OW Department and The Salvation Army
were initiated. These discussions resulted in the development of a Transitional Benefit Support
Program which will provide assistance to eligible families on assistance to offset the 2008
impact of the removal of the lump sum back to school and winter clothing payments, which
are now consolidated into the OCB.
On August 18, 2008, City Council approved the implementation of the Transitional Benefit
Support Program and Salvation Army is currently delivering this program. Eligible families
should contact the Ontario Works Department for additional information on this program.
Respectfully submitted:
3
Central Community Health Centre
Frequently Asked Questions
What is a Community Health Centre (CHC)?
A Community Health Centre is a non-profit, community-governed organization that provides primary
health care, health promotion, and community development services.
Who pays for the CHC?
Community Health Centres in this region are funded by the South West Local Health Integration Network
(a crown agency responsible for planning, integrating and funding more than 150 health service
providers). Funding has been secured for the new CHC in the St. Thomas area.
What services will be provided at the Central CHC?
This will depend on the outcome of the community engagement process. The community engagement
process is part of the planning to determine needs, programs and services. CHC programs and services
include health assessment, treatment and diagnosis, health promotion programs, illness prevention
programs, peer support groups, recreational and social programs, counselling, workshops, events,
community initiatives (in partnership with other community organizations) and much more. No two CHCs
in Ontario look the same: there are no CHCs that have the same list of programs and services, the
same staffing compliment or the same list of community partnerships.
Focus groups and consultations with service providers, organizations, and the community will help us
understand indicate what services are needed at the Central Community Health Centre. Whatever is the
result of the community engagement process the CHC will open in the coming few years.
Would I always see a doctor when I make an appointment at a CHC?
Not necessarily. At CHCs, all service providers are part of an interdisciplinary team, and are paid on
salary, not in the fee-for-service model. For CHC clients, this means that you are guided to the most
appropriate provider (within the CHC) who can help you with the particular issue you have that day,
without needing a formal referral from your CHC doctor. CHC patients often have a dietician or a nurse
practitioner as their regular provider, but always have access to their doctor when necessary. This helps
to ensure you get to the right care, by the right provider, at the right time.
What is the difference between a Community Health Centre (CHC) and a Family Health Team
(FHT)?
Governance - a CHC is governed by a board of directors representing community members. Family
health teams can be community governed, but most FHTs are physician-governed.
Interdisciplinary team approach - CHCs provide a broad range of services designed specifically to meet
the needs of the community. This may include physicians, registered practical nurses, nurses,
physiotherapists, diabetes educators, nutritionists, health promoters, health system
navigators/advocates, etc. In addition, CHCs often partner with other health providers and
agencies. Some FHTs also feature an interdisciplinary or partnership approach; single physician
practices do not.
Physicians' salaries and administration - CHCs receive funding from the Ministry of Health to operate.
This budget is administered by the CHC's Board of Directors and physicians are paid a salary
from these funds rather than billing OHIP. Physicians have more time to focus on patient care
because they do not need to be involved in administration, personnel, or billing. In addition, they
receive benefits, sick pay, and vacation pay.
Are Community Health Centres new?
. No. In Ontario, CHCs have been in existence for over 35 years. There are currently more than 300
CHCs across Canada and 54 Community Health Centres, 32 satellite Community Health Centres
operating in Ontario, serving more than 300,000 people.
. The Central Community Health Centre in St. Thomas is one of 22 new Community Health Centres
and 16 new satellites (of which seven are operational) and one mobile CHC clinic announced in
November 2005, for a combined total of over 125 CHCs in Ontario.
We've had healthcare providers - physicians and nurse practitioners - leave the community and
their offices have closed. Will the CHC face the same problem?
Recruitment of qualified physicians and nurse practitioners is a top priority for all health services in this
area. However, the team approach of a CHC allows for coverage by other team members when a health
professional leaves.
Will the Central CHC be duplicating services from other providers (i.e. public health, community
agencies)? No. The Central Community Health Centre will be designed to attempt to fill gaps in service.
Where will the Central CHC be located?
Where do yOU think it should be located? This will be determined as a result of the community
engagement process. Every interview will include a question on where the CHC should be located.
Colliers Real Estate Company will work with the Central Community Health Centre Board to assess and
source a location site. Colliers works with all CHCs in the province.
Can anyone become a patient at the Central CHC? Could I be a client of the Central CHC because
I already have a doctor?
The community engagement process will determine the CHCs' "priority" populations - those populations
the CHC will focus on first. This will include those who do not currently have a family physician, and other
priority populations who experience barriers to accessing appropriate health care (e.g. seniors, working
families who need access to many services or after-hours care, Aboriginal peoples living off-reserve,
students, low-income families, persons with mental health and/or addictions issues)
CHCs offer two main types of services to clients: primary care (clinical services), and health promotion
and other services. Clinical services may be restricted to the CHCs' priority populations, and if you
already have a doctor you will not be given top priority for enrolment for primary care. However, all other
programs and services will be available to you, even if you see your doctor in another clinic.
When will the Central CHC be operational?
This depends on many factors such as government approval for funding, location availability, staff
recruitment, etc. However, the Central Community Health Centre Board hopes to have the CHC
operational by fall 2009.
Are you accepting applications for employment at the Central CHC?
We are not in a position to post positions yet. Positions will be publicly posted.
Are you accepting nominations to the Board of Directors for the Central Community Health
Centre?
Yes. Please contact one of the Central CHC Co-Chairs of the Board of Directors:
Karen E. McCaw: 519-631-3182
Candace Parrack: 519-633-0862
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Central
Community Health Centre
Elgin County Council
September 9, 2008
Every One. MaUers.
Chaque personne compte.
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A Short History of CHCs
CHCs announced
as part of
'mainstreaml
provincial system
12 CHCs launched as pilot
projects
1.986 ~ 11 new CHCs are opened
Total reaches 54 CHCs,
including 5 Centres de sante
communautaire
22 new CHCs and
16 new satellites
10 new satellites announced
Aboriginal Health
Access Centres
are launched
2009
1 r1--~~---_.b:=J
H ~25 communities will be
- I served by CHCs _
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History of the Central CHC
. 2005: The Ministry of Health and Long-Term Care
announced 22 new Community Health Centres across
Ontario, including 1 in St. Thomas.
. A Steering Committee was formed in 2007 after an initial
community engagement process
. The catchment areas of the St. Thomas CHC was extended
to include St. Thomas, Central Elgin and Southwold.
. 2008: The Steering Committee became an incorporated
Board and hired AOHC to lead the second phase of the
community engagement process.
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Central Community Health Centre
Board of Directors
Karen E. McCaw (Co-chair)
chair)
Shelley McCorkell
Bere
Marla Champion
Grondin
Cynthia St. John
Candace Parrack (Co-
Sandra Datars
Catherine
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What is a Community Health Centre?
A place where people
. have easy access to a wide range of client-centred
services and programs
. receive comprehensive care that is customized to
client and community needs
. programs that address the root causes of illness and
injury
. can receive medical treatment and a place where
people can keep well through health promotion and
illness prevention programs
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The CHC Model of Care
o Comprehensive
o Accessible
o Client and Community-centred
o Interdisciplinary, salaried providers
o Inclusive of the social determinants of health
o Community-governed
o Grounded in a community development approach
o Integrated
3
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CHCs are interdisciplinary.
./ Teams of healthcare providers work together and may
include:
Administrative staff
Dieticians
Nurses
Oral care workers
Physiotherapists
and many more...
Community health workers
Health promoters
Nurse practitioners
Physicians
Social workers
./ All healthcare providers are paid a salary,
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CHCs are inclusive of the
social determinants of health.
CHCs address social factors, which, in addition to your
biology, can also impact your health, These include:
Age Culture
Education Environment
Gender Healthy childhood development
Housing/Shelter Income/Poverty
Language Physical ability
Race Religion
Sexual orientation Social exclusion
Working conditions
4
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CHCs are integrated.
CHCs are different from other health services, such as:
v' Walk-in Clinics: CHCs only offer limited walk-in
services to registered clients.
v' Emergency Rooms: CHCs do not provide emergency
care.
v' Family Health Teams (FHTs): All CHCs have salaried
staff and all are community-governed. FHTs are not
mandated to service priority populations
v' Doctor's Offices: All CHCs have teams of providers,
and offer a broader range of services.
However....
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CHCs are integrated, continued.
CHCs parlnerwith other health and social services in the
community such as:
Other CHCs
Public health
Family Health Teams
Social services
Hospitals
Schools
Effective partnerships lead to:
./ More timely, seamless care and appropriate referrals,
so people don't fall through the cracks.
./ A more efficient and cost-effective healthcare system.
./ Less burden on acute and long-term care system
10
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Whom do CHCs serve?
Here is how CHCs serve priority populations
and the whole community:
Community members
with access to
appropriate health care
n
D
Assessment, treatment
and diagnosis
11
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Community Consultation:
Purpose and Questions
Between July and November 2008, we will be talking with service
providers and concerned citizens about healthcare in the area to
learn:
. Who is in greatest need of health care services?
. What challenges are they facing?
. What health services are missing? What services needed to
be increased?
How can the Central CHC help deliver needed services?
Where should the Central CHC be located?
. Who would like to volunteer - on the Board of Directors or
on a future committee?
12
6
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l.estenuesdesante Central Community Health Centre
rommunaulaJreenOnbrlo
Community Consultation:
How is it being done?
Interviews and presentations with representatives across
community sectors:
Aboriginal services Addictions services Education
Employment Faith Food security
Francophone Hospitals Housing
Long-term care Mental health Municipal and County gov'ts
Public health Social services Chronic Disease
Services for Children, Seniors, Persons with disabilities, Women, Youth, LGBTIQ
Focus groups with service providers and potential priority
population groups
Two Community Forum Events:
Wed. November 5,2008: 1-4 p.m. and 6-9 p.m.
St. Thomas Seniors Centre
"
eOnIaMSCO<M\Vnll)'
H&llthCentfes
leHentresdesanle Central Community Health Centre
<<a>IIIu<WJWl1!enOnlario
Contact Information
Karen McCaw
(Co-Chair of the Board of Directors)
519-631-3182
victimserviceselgin@bellnet.ca
Candace Parrack
(Co-Chair of the Board of Directors)
519-633-0862
c.parrack@tvdsb.on.ca
Mary Chudley
Association of Ontario Health Centres
Centre Development Team
mary@aohc.org
14
7
REPORTS OF COUNCIL AND STAFF
SEPTEMBER 9. 2008
Staff Reports - (ATTACHED)
20 Director of Senior Services - T/L, BN, Adult Day Program Coordinator - Adult Day
Program Expansion-Increased Staffing Hours and Compliment
22 Director of Senior Services - T/L, BN - Ministry of Health & Long Term Care - LHIN -
RPN Funding Agreement
25 Director of Community and Cultural Services - Records Retention Update
28 Director of Community and Cultural Services - Summer Reading Award for Springfield
Library
31 Payroll & Benefits Coordinator - 2009 OMERS Contribution Rates
33 Manager of Administrative Services - Catering for Council Lunches
36 Ambulance & Emergency Management Coordinator - Ambulance Bases Lease Renewal
Agreement
38 Ambulance & Emergency Management Coordinator - New Ambulance Vehicle Purchase
40 Ambulance & Emergency Management Coordinator - Update - Use of Airway Adjunct
in Patient Care
42 Purchasing Co-Ordinator, Manager, Corporate Facilities - Custodial Maintenance
Service - Administration Building
44 Purchasing Co-Ordinator, Manager, Corporate Facilities - Roof Replacement at Whites
Station
46 Director of Financial Services, Financial Analyst - Update - Tangible Capital Asset
Project
50 Director of Engineering Services - Deer Vehicle Accident
53 Director of Engineering Services - Agreement with Chippewa Land Claim Trust
55 Director of Engineering Services - Request to Establish a Community Safety Zone -
New Sarum School
58 Director of Engineering Services, Director of Senior Services - Terrace Lodge -
Additional Parking
Director of Engineering Services - Terrace Lodge Boiler Replacement (to be included on
Friday Fax)
60 Director of Engineering Services - Sanitary Services for the County Administration Building
63 Deputy Director of Engineering Services - Signage Request - City ofToronto
19
REPORT TO COUNTY COUNCIL
From: Rhonda L. Roberts
Director of Senior Services - Terrace Lodge
PatVandevenne
Director of Senior Services - Bobier Villa
Dawn Burridge
Adult Day Program Coordinator
Date:
August 20, 2008
Subject:
Adult Day Program Expansion-Increased staffing hours and compliment
CORPORATE GOAL:
To Forge Community Partnerships
To Provide Innovative & Collaborative Quality Service
INTRODUCTION:
The Adult Day Program will be expanding in September 2008. This expansion, made
possible through Aging at Home Strategy grants, will further benefit seniors in the
community and assist in delaying premature long-term care admission.
DISCUSSION:
The South West Local Health Integrated Network had community services come together
and put proposals forward to create or expand programs to meet the needs of the aging
population in this area. Four community agencies came together along with three Long-
Term Care Homes to propose an expansion to adult day services, transportation and
meals. The LHIN will provide this funding as ongoing base funding, therefore all
expansion will be covered and no cost will be incurred by the County of Elgin.
Additional staffing hours will be scheduled for Bobier Villa and Terrace Lodge. Staff
changes will need to take place in order to expand the program in September 2008. The
impacts of these changes are as follows:
Terrace Lodqe Proqram:
Increasing the Recreation hours at Terrace Lodge will allow us to ofter a full-time position.
Currently the position is 24hours/week and the funding will increase this to 40 hours/week.
Part-time Activation compliment changes from one (1) part-time to one (1) full-time with a
combination of eight (8) and twelve (12) hour shifts.
2
Bobier Pro~ram:
Currently, this program is running one day a week. With the funding this program will be
expanding to two days per week. Part-time Activation staffing hours increases from eight
(8) to sixteen (16) hours per week, no change to staffing compliment.
CONCLUSION:
The additional services available have been made possible due to increased annual base
funding for the Adult Day Program. There is no additional cost to the County of Elgin for
the planned increased staffing hours and full-time compliment required to provide these
services to the community.
RECOMMENDATION:
THAT this report be received and filed.
(;;~~
Rhonda L. Roberts
Director of Senior Services - TL
-2., ( Jcv-n d.l AN..a-c ~
Pat Vandevenne
Director of Senior Services - BV
Approved for Submission
~M~~~~
Chief Administrative Officer
Dawn Burridge
Adult Day Program Coordinator
REPORT TO COUNTY COUNCIL
From:
Rhonda L. Roberts-Director of Senior Services-TL
Pat Vandevenne-Director of Senior Services-BV
'-
Date: August 20, 2008
Subject: Ministry of Health & Long-Term Care - LHIN - RPN Funding Agreement
CORPORATE GOALS:
To ensure fiscal responsibility and accountability
To provide innovative & collaborative quality service
To recognize and seize opportunity for improvement
INTRODUCTION:
In March 2008, staff provided a report to Council outlining an announcement from the
LHIN's which would provide for additional funding in order to create full-time RPN positions
in long-term care homes. The LHIN's has since forwarded additional funding information
and guidelines.
In May 2007, the Minister of Health and Long-Term Care announced $57.7 million in
annual funding across the long-term care sector to create a new Registered Practical
Nurse (RPN) compliment by one (1) full-time equivalent per home. Further communication
outlining specific details of the new funding was received on March 26, 2008 from the
South West Local Health Integration Network (LHIN).
DISCUSSION:
Initially, the information received from the LHIN's suggested that all long-term care homes,
regardless of size, would receive $47,000 annually to increase the full-time RPN
compliment. Further communication has clarified specific funding and guidelines which
clearly indicate that the funding must be used for the sole purpose in increasing the full
time RPN compliment, otherwise the funding would be clawed back at year-end and not in
included in the annual base funding.
The annual funding amount per home is based upon the home size and calculated with a
per diem amount of $1.99 and adjusted Case Mix Index (CMI). All homes are guaranteed
a minimum funding amount of $47,895. The following are increases for each County of
Elgin home:
2
Home Annual Funding
Bobier Villa $47,895
Elgin Manor $64,478
Terrace Lodge $75,397
Long-term care homes are expected to create a minimum of one new full-time RPN
position. This may include hiring a new RPN on a full-time basis or adding incremental
hours to a part-time position that results in an employee's change in status from part-time
to full-time. In addition to creating a new full-time position, long-term care homes are
expected to use all remaining funding on securing new RPN hours.
Each home has carefully reviewed how to best utilising the additional funding allocation
and propose the following changes to the existing RPN staffing compliment:
Home Current Home Proposed Home
Com Dliment Compliment
Full Time Part Time Full Time Part Time
Bobier Villa 4 4 5 3*
Elgin Manor 5 5 6 5**
Terrace Lodge 7 5 9 4
*Part time hours will be reduced by 24 hours per pay period versus reduction of part time staffing
compliment.
**Part time hours will be reduced by 4 hours per pay period month versus reduction of part time
staffing compliment.
Based on 2008 collective agreements, the budgeted cost for one full-time RPN is
$68,314.50 which includes estimated benefits and shift premiums. Using this estimate, the
cost of adding the additional hours/compliment are as follows:
Estimated
Home Annual New Difference"
Cost Funding
Allocation
Bobier Villa $47,895 $47,895 $0
Elgin Manor $64,478 $64,478 $0
Terrace Lodge $54,646 $75,397 $20,751 **
** Difference between new funding and estimated annual cost to be used to add additional
part-time hours, Le., special projects, MDS implementation, quality assurance audits, etc.
CONCLUSION:
The County of Elgin Long-Term Care Homes has received additional guidelines detailing
expectations for the utilisation of the new RPN funding allocation. With the use of these
funds, each County of Elgin home will have the opportunity to increase RPN staffing hours
which will further benefit residents at no cost to the rate payers.
3
RECOMMENDATION:
THAT the Warden and CAO sign the Amending Agreement to secure additional RPN
funding; and,
THAT staff be directed to utilise the new RPN funding according to the LHIN guidelines
increasing each home's full-time compliment and part-time hours, not exceeding the new
funding amount.
Respectfully Submitted
A)M(jlYrllrl:ii#
Rhonda L. Roberts
Director of Senior Services, TL
Approved for Submission
~ a1~jblf1;~L
Mark McDonald
Chief Administrative Officer
2J~/71ti/.( ~/Y1 /1.Y.. /
Pat Vandevenne
Director of Senior Service, BV
6;;
. .
. '
.
REPORT TO COUNTY COUNCIL
FROM:
Brian Masschaele, Director of Community and Cultural
Services
DATE:
July 17, 2008
SUBJECT:
Records retention update
CORPORATE GOAL(SI REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION:
The County's records retention policy under By-law No. 04-01 and as amended
under By-law No. 06-03 requires further amendment. This report outlines the
proposed changes and furthermore recommends that any future updates to the
policy proceed under the terms of the Municipal Act, 2001 without need for formal
Council approval or by-law.
QjSCUSSION:
The County's Records Retention policy requires amendments due to legislative
or policy changes. A schedule of these changes is attached to this report as
"Appendix A". The most significant changes pertain to the retention of pension
related records to coincide with the point of termination of the employee from the
County and a change in the retention of insurance policies and endorsements to
permanent status. All changes have been verified against current records
retention laws and practices and a by-law has been prepared to implement the
changes.
Given that updates to the policy can occur on an on-going basis, and in order to
streamline the process, staff recommend that future authority for minor
amendments to the policy be vested in the Director of Community and Cultural
Services and authority for substantive changes to retention periods proceed
through written notice and approval by the municipal auditor. The amending by-
law includes this authority. Council approval will no longer be required. This
streamlined procedure is supported under the Municipal Act, 2001. The policy
will nevertheless remain readily available for public inspection.
CONCLUSION:
This report recommends that the County's records retention policy be updated as
outlined in "Appendix A" and that the process for future updates be streamlined.
RECOMMENDATION:
THAT the "County of Elgin Classification and Records Retention Schedule" as
established under By-Law No. 04-01 and as amended under By-Law No. 06-03
be further amended as outlined in "Appendix A" attached to this report; and
THAT authority for future amendments to this policy be vested in the Director of
Community and Cultural Services, with any changes to retention periods
requiring the written approval of the municipal auditor.
Respectfully Submitted
&~
Brian Masschaele
Director of Community and
Cultural Services
Approved for Submission
f~-onWJw..
Mark G. McDonald
Chief Administrative Officer
Records Retention Report - 17 July 2008 "Appendix A"
CODE SCOPE NOTES - Secondary Subjects RESPON ACT INAC TOTAL FOR REMARKS
SIBLE IVE TIVE RET'N MAT
D Development and Planning
024 Land Division Committee - Engin- T 2 T+5 Pal T-
Applications eering E rejection
Services of applic-
Applications and fee information ation
made to the Land Division,
includinQ all relevant documents.
E07 Waste Management Originati 2 8 10" Pal
ng E
Includes records regarding the
collection and disposal of waste.
Includes landfill site records,
recycling, energy from waste,
source separation, collection
services, and composting. May
also include Certificate of Approval
(Landfill) and related
documentation.
Excludes:
Environment Planning - see 003.
H10 Pension Records Human T T Pal T=
Resourc E Termina-
Includes records detailing pension es tionl
obligations due to individuals Retire-
under OMERS. Includes pension ment of
information of retired personnel, employ-
including registration and records. ee.
Pension
Excludes: plans,
Payments made to OMERS - see annual
F01 informa-
Deductions for Pensions - see F16 tion
General Information on Pension returns
Plans -see H02 are kept
perma-
nentlv
L06 Insurance Policies Originati T+ 19 P Pal T=
ng 1 E expiry of
Includes municipal insurance policy.
policy documents, such as vehicle,
liability, theft, and fire insurance.
Excludes:
Employee Group Insurance - see
H02
Third PartY Contracts - see L04
Legend: C - Cummt Year P- Pennanant . - Maximum Copy Retanlion S - Superseded T - Tanninated
.. - SUbjact to Archiva/ Se/aclion Pa - Paper E - Elactronic (All numbers rafer /0 yaars un/ass otharw/se specified.)
REPORT TO COUNTY COUNCIL
FROM:
Brian Masschaele, Director of Community and Cultural
Services
DATE:
August 5, 2008
SUBJECT:
Summer Reading Award for Springfield Library
CORPORATE GOAL(SI REFERENCED:
To promote cultural services;
To forge community partnerships;
To provide innovative and collaborative quality service.
INTRODUCTION:
The Springfield branch of the Elgin County Library has been honoured with a
national award for their 2007 Summer Reading Club. This report informs Council
about this award.
DISCUSSION:
The Springfield Library recently received national recognition with a first place
finish in the inaugural Summer Reading Award adjudicated by Library and
Archives Canada and sponsored by TD Canada Trust. The award was presented
for the library's 2007 program under the theme "Lost Worlds". TD Canada Trust
provided travel and accommodation support to enable branch staff to attend the
award ceremony. Maria Smit and Colleen DeVos accepted the award at McGill
University in Montreal on August 6th, 2008 as part of proceedings of the
International Federation of Library Associations.
This is a significant achievement for the branch and for the library as a whole as
nearly 80 applications were received for this award and hundreds of libraries
participate in the program. The judges commented that Springfield was chosen
because of the originality of the storyline and the strong partnership with
Springfield Public School. They were particularly struck with the school's letter of
support which stated that "it takes a whole village to raise a child" and how this
program exemplified that.
The library also received a $5000 award as part of the recognition which staff
recommend be placed in the branch's reserve for future use to support children's
programming in the community.
CONCLUSION:
This report informs County Council that staff of the Springfield Library were
presented the TD Canada Trust Summer Reading Award on August 6th, 2008 in
Montreal for the quality of their 2007 summer reading club.
RECOMMENDATION:
THAT this report be received and filed as information.
Respectfully Submitted
&~~~
Brian Massc aele
Director of Community and
Cultural Services
Approved for Submission
r aM~~.,
~ Mark G. McDonald
Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM:
Dorothy Schaap, Payroll & Benefits Coordinator
DATE:
September 9, 2008
SUBJECT: 2009 OMERS Contribution Rates
CORPORATE GOAL/S) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION:
On July 7,2008, the OMERS Sponsors Corporation announced the contributions
rates for 2009 and are pleased to announce a slight reduction. The new rates
better reflect the value of OMERS benefits being earned.
DISCUSSION/CONCLUSION:
The following rates for the first full pay period in January 2009, will be 6.3% on
earnings up to $44,900 and 9.5% on earnings over $44,900. The rates for 2008 are
6.5% for earnings up to $44,900 and 9.6% over $44,900. The following is an
example of savings:
Normal retirement age 65 (most OMERS members)
Total annual 2008 contributions 2009 contributions Difference per pay
earnings example
$40,000 $100.00/pay $96.92/pay ($3.08)
$60,000 $168.00/pay $163.97/pay ($4.03)
$80,000 $241.85/pay $237.05/pay ($4.80)
The Sponsors Corporation is committed to ensuring that contribution rates are
equitable, and that they fairly represent the cost of OMERS benefits.
This reduction in OMERS premiums would be a cost savings of approximately
$20,000 for the year 2009.
RECOMMENDATION:
THAT the report on 2009 OMERS contribution rates be received and filed.
Respectfully Submitted
Approved for Submission
laJJ-A A /J
Dorothy Schaap /
Payroll & Benefits Coordinato
.~ B1J ^~"
Mark McDonald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Sandra Heffren
Manager of Administrative Services
DATE: August 14, 2008
SUBJECT: Catering for Council Lunches
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability
To recognize and seize opportunities for improvement
INTRODUCTION:
The current caterers for Council lunches have decided to discontinue providing
Council's lunches due to family reasons.
DISCUSSION:
As is usual when a change occurs in service providers, the provision of Council
lunches needs to be examined and a determination is required for the type of
lunch to be provided to Council. Staff have obtained estimates for a cold lunch
and hot lunch. For a cold lunch of sandwiches, salad, vegetable tray, and
dessert (drinks supplied by us), the cost would be approximately $3,000 annually
and for a full hot lunch with various menus (drinks included), the average cost
would be approximately $4,300 annually. The cost for the former caterers was
approximately $3,340 annually. Prices will also be obtained for the December
turkey Christmas Dinner, with the long service recognition invitees, and for the
Warden's Election Reception. Due to the change in provision of meals part way
through the year, the Council meals and refreshments line in the budget may be
exceeded. Arrangements have been made with a caterer for the September
Council lunches.
CONCLUSION:
A meal is required for County Council meetings that may carry over into the
afternoon. A decision is required from Council if they would like a cold meal or a
hot meal, or a combination of both.
Prices will be obtained for the Warden's Election Reception and the Council
turkey Christmas Dinner, following the guidelines in the County Procurement
Policy.
RECOMMENDATION:
THAT a hot meal be provided for Council lunches when it appears the meeting
may continue over into the afternoon; and
THAT prices be requested for provision of the Council Christmas lunch and the
annual Warden's Election Reception, and the catering be awarded by staff who
will ensure the County Procurement Policy is followed; and
THAT Mrs. Ella Kyle and Mrs. Erika Lang be recognized at an upcoming Council
meeting for their many years of providing Council lunches.
0~.-
Sa a He n,
Manager of Administrative Services.
Respectfully Submitted
Mark G onald
Chief Admin
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REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak,
Ambulance & Emergency Management Coordinator
DATE: July 25,2008
SUBJECT: Ambulance Bases Lease Renewal Agreement
CORPORATE GOAL(S) REFERENCED:
1. To ensure fiscal responsibility and accountability
2. To provide innovative and collaborative quality service
3. To recognize and seize opportunities for improvement
INTRODUCTION:
The initial term of the Lease Agreements for the County owned Edward St.
Ambulance Base Headquarters and Shaw Valley Ambulance Base expire
December 31, 2008.
This report deals with the renewal of the leases as per the Lease Agreements
and the setting of a new rental rate for the premises.
DISCUSSION:
Both the Edward St. and Shaw Valley Ambulance Base leases first term expires
December 31, 2008.
The Renewal Clause in the Agreements provides for the renewal to the Tenant
(Thames EMS) for a further five (5) year period commencing January 1, 2009
and ending December 31,2013, subject to the renewal of the Land Ambulance
Service Contract for the County of Elgin in favour of the Tenant over the same
time period and provided that the Tenant deliver a written request to grant such
renewal of lease to the Landlord (the County) on or before September 30, 2008.
Notice of request to grant renewal of the leases was received from Thames EMS
by the County dated May 6, 2008.
The Renewal Clause further states that the terms and conditions of the renewal
lease shall be the same terms and conditions as the original lease save and
except with respect to this right of renewal and new agreement with the Landlord
as to the amount of annual rent.
The rental rate for the original lease term was $11.50 per square foot. This
amounted to an annual rental rate for Edward St. of $100,855 (8770 sq.ft) and
$34,040 (2960 sq.ft.) for Shaw Valley plus applicable taxes.
This rental cost is shared with the City of St. Thomas as are other ambulance
contract costs.
For the new lease term 2009 through 2013, in developing the budget for the Land
Ambulance Service Contract Renewal budget, the rate of $12.50 per square foot
was used in estimating budget lease costs for the Edward St., Shaw Valley and
proposed Terrace Lodge ambulance bases for the above time period.
It is staff's suggestion that the new rental rate for 2009 through 2013 be $12.50
per square foot. This will amount to an annual rental rate of $109,625 for Edward
St., $37,000 for Shaw Valley and $41,638 (3331 sq.ft) for the proposed Terrace
Lodge ambulance bases.
CONCLUSION:
Both the Edward St. and Shaw Valley Ambulance Base leases first term expires
December 31, 2008. The rental rate for that time period was $11.50 per square
foot.
A new rental rate for the time period 2009 through 2013 is required to be
determined by Council for renewal of those leases and to be used for the lease
for the proposed Terrace Lodge ambulance base.
Staff proposes a renewal rental rate of $12.50 per square foot.
The rate of $12.50 per square foot was used to estimate Edward St., Shaw
Valley and the proposed Terrace Lodge Ambulance bases lease costs for the
Land Ambulance Contract Renewal Budget for 2009 through 2013.
RECOMMENDATION:
That Council approve the renewal of ambulance base leases for Edward St. and
Shaw Valley at a renewal rate of $12.50 per square foot for the period of January
1, 2009 to December 31, 2013 with lease costs to be cost shared with the City of
St. Thomas; and
That Council further approve the rental rate of $12.50 per square foot for the
proposed Terrace Lodge ambulance base also to be cost shared with the City of
St. Thomas on the same basis as above.
Respectfully Submitted
Approve
n
dC4~c- ~Ju
Larysa druslak, Ambulance
& Emergency Management Coordinator
Mar ana
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak,
Ambulance & Emergency Management Coordinator
DATE: July 28, 2008
SUBJECT: New Ambulance Vehicle Purchase
CORPORATE GOAL/S) REFERENCED:
1. To ensure fiscal responsibility and accountability
2. To provide innovative and collaborative quality service
3. To recognize and seize opportunities for improvement
INTRODUCTION:
In accordance with the Ministry Ambulance Vehicle Replacement Schedule, staff
and Operator have determined that replacement of two vehicles would meet our
current fleet needs.
This report is in regard to the purchase of two replacement ambulance vehicles.
DISCUSSION:
Staff is proposing to purchase two ambulance vehicles, one gas and one diesel.
Staff further proposes to retain one existing vehicle (2002) as a spare to allow a
second vehicle at the new Terrace Lodge ambulance base. This would provide
staff coming on to a shift with a vehicle to begin coverage in cases where the out
going shift is delayed on a call. Staff propose to auction the 2nd vehicle (2000)
according to County Surplus Items Policy or Trade In if the auction is not
successful.
Pending a definitive trend in the industry favoring either gas or diesel vehicles, as
well as results of an Elgin-St. Thomas EMS service pilot project providing a
definitive comparison, the current prudent philosophy of staff is to balance
purchases of both gas and diesel vehicles, with gas appearing more
advantageous in urban settings and diesel in rural settings. Currently the fleet is
comprised of 4 gas and 6 diesel vehicles (including Emergency Response
Vehicle).
Quotes were obtained from Demers and Chrestline, the two ambulance vehicle
manufacturers comparing GM gas and diesel vehicles.
Crestline Demers
2008 Chev Gas $96,648
2008 Chev Diesel $110,418
2009 Chev Gas $100,448'
2009 Chev Diesel $114,196
'Demers can no longer obtain 2008 chassis and is pricing for 2009 chassis.
Price quotes include trade-in value and GM discount of $6000 for both vehicles
and manufacturers. As is evident in the above table, Crestline is the least
expensive option.
CONCLUSION:
Staff and Operator have determined that replacement of two vehicles would meet
our current fleet needs. Based on vehicle price quotations, it is suggested that
Crestline GM Chevrolet Gas and Diesel ambulance vehicles be purchased for
delivery estimated to be prior to the years end.
It is further suggested that the 2002 ambulance vehicle be retained as a spare,
allowing two vehicles to be housed at the new Terrace Lodge ambulance base to
provide staff with ready access to vehicles and that the 2000 ambulance vehicle
be auctioned or traded in for a value of $3500.
RECOMMENDATION:
That Council approve the purchase of a 2008 GM Chevrolet Gas Ambulance
and 2008 GM Chevrolet Diesel Ambulance from Crestline, plus applicable taxes
and freight charges from the Capital-Ambulance Replacement Reserve; and
That the 2000 Ford Diesel Ambulance vehicle be auctioned or traded in against
the purchase price and the 2002 ambulance vehicle be retained as a spare fleet
vehicle.
Respectfully Submitted
Approved for
~t\~t ~~Llc~Ju
Larysa druslak, Ambulance
& Emergency Management Coordinator
Mark G. Mc
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak,
Ambulance & Emergency Management Coordinator
DATE: August 14, 2008
SUBJECT: Update -Use of Airway Adjunct in Patient Care
CORPORATE GOAL(S) REFERENCED:
1. To ensure fiscal responsibility and accountability
2. To forge community partnerships
3. To provide innovative and collaborative quality service
4. To recognize and seize opportunities for improvement
INTRODUCTION:
This report is in regard to an advance in airway management that will be
implemented at Elgin-St. Thomas EMS once staff complete training this fall. This
advance represents an improvement in patient care and is presented for
Council's information.
DISCUSSION:
According to London Base Hospital statistics, Elgin County had 57 cardiac
arrests in 2007. Following such an event, CPR performed as quickly as possible,
followed by defibrillation are the measures that can make the difference in the
successful resuscitation of an individual.
The King Airway Adjunct represents a significant improvement in the delivery of
oxygen during CPR. This is a single use device intended for airway
management, which is inserted into the airway behind the base of the tongue and
facilitates ventilation of the patient and decreases the chance of aspiration which
can block airflow. This will be used in conjunction with a Bag Valve Mask for
oxygenation.
The use of the King Airway adjunct will make oxygenating the patient much
easier as the seal required in using the Bag Valve Mask alone is already in place
with the King Airway adjunct. This will also make the resuscitation protocol
significantly easier in those cases where EMS has Fire assist in Cardiac Arrest
(Vital Signs Absent) cases.
Paramedic staff training in the use of the King Airway will take 1 % hours as well
as a pre-course self preparation module and will be incorporated into the annual
8 hour recertification training required by the Ministry at no additional cost.
There will be a cost of approximately $3000 for the initial purchase of this airway
adjunct at $48 per unit and a similar estimated annual on-going operational cost,
which will be paid through the Consumables Budget for the ambulance service.
The use of the King Airway is an advance which represents an improvement in
patient care and provides for significantly better oxygenation of survivors. It is
also better for the paramedic and where applicable, fire staff, as there is less
patient secretion and aspiration to protect against.
Paramedic staff training in the use of the King Airway will take 1 % hours as well
as a pre-course self preparation module and will be incorporated into the annual
8 hour recertification training required by the Ministry at no additional cost.
Elgin County will be joining the municipalities of Essex-Kent, Lambton, Grey,
Bruce, Perth and Oneida within our Base Hospital Region in the use of the King
Airway, with Huron and Middlesex to begin use of it this year as well. This
provides consistency in airway management care throughout much of the
SouthWest Ontario Region.
CONCLUSION:
This report is to inform Council of innovations and improvements in patient care
at Elgin-St. Thomas EMS. The use of the King Airway adjunct will significantly
improve oxygenation of cardiac arrest (VSA) patients during the resuscitation
protocol and will reduce the incidence of aspiration and consequent blockage of
the airway.
RECOMMENDATION:
That the report entitled "Update -Use of Airway Adjunct in Patient Care" dated
August 14, 2008 be received and filed as information.
Respectfully Submitted
Approved for
d04f"- ~c1uuxJu
Larysa ndrusiak, Ambulance
& Emergency Management Coordinator
Mar
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Sonia Beavers, Purchasing Co-Ordinator
Jim Carter, Manager, Corporate Facilities
DATE: July 16, 2008
SUBJECT: Custodial Maintenance Service - Administration Building
Coroorate Goal Referenced
To ensure fiscal responsibility and accountability.
Introduction
As part of the Operational Budget, Requests for Quotations were issued as per the
County's Purchasing Policy and sealed bids were received until Wednesday, July 16,
2008. The project entails the supply of all labour, equipment and materials necessary
for the provision of Custodial Maintenance Service at the County Administration
Building. The term of the contract is October 1, 2008 to September 30, 2011.
Discussion / Conclusion
Formal Quotations were retained and bids were received as follows:
Bid (includin taxes
$ 231,159.60
$ 328,356.00
348 048.84
$ 439 346.16
J&A Cleaning Solutions submitted the lowest bid for Custodial Maintenance Service at a
total price of $231,159.60 (including taxes). The bid includes all labour, material and
equipment required to complete the project as specified in the Quotation document for
the three year term. The total price is within the budget allocation. We presently
allocate $72,000 per year, or $210,000 for the 3 year period.
Recommendation
THAT J&A Cleaning Solutions be selected for the supply of all labour, material and
equipment necessary for the provision of Custodial Maintenance Service at the County
Administration Building at a total price of $231,159.60 (including taxes) for a three year
term commencing October 1, 2008 to September 30, 2011.
Respectfully Submitted,
/~9--~OOA,.(~
/ Sonia Beavers
Purchasing Co-Ordinator
Approved By,
rA1tJ c'1UJI
Clayton Watters
Director, En ine .
rvices
Ma onald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Sonia Beavers, Purchasing Co-Ordinator
Jim Carter, Manager, Corporate Facilities
DATE: September 9,2008
SUBJECT: Roof Replacement at Whites Station
Coroorate Goal Referenced
To ensure fiscal responsibility and accountability.
Introduction
As part of the Capital Budget, Requests for Tenders were issued as per the County's
Purchasing Policy and sealed bids were received until Wednesday, July 16, 2008. The
project entails the supply of all labour, equipment and materials necessary for the Roof
Replacement at Whites Station located on County Road 51, in the Municipality of
Central Elgin. The roof replacement was identified in the building assessment study
which was completed by Central Elgin and presently there is minor leakage in the main
garage area.
Discussion / Conclusion
Formal Tenderswere retained and bids were received as follows:
Companv Bid (including taxes)
Keller Roofing and Sheet Metal Inc. $ 150,990.00
Smith-Peat Roofina and Sheet Metal Limited $ 160,975.50
Flvnn Canada Limited $ 182,128.00
Keller Roofing and Sheet Metal Inc. submitted the lowest bid for the Roof Replacement
at Whites Station at a total price of $150,990.00 (including taxes). The bid includes all
labour, material and equipment required to complete the project as specified in the
Tender Document.
As of August 11, 2008, the budget allocation from the Garage Capital Account was
$64)40.00 There will be a deficit of $86,850.00, however monthly revenues are
generated for rent of Whites Station from Central Elgin. In approximately two plus years
the deficit will be zero dollars. The excess funds required will be financed through cash
reserves.
Recommendation
THAT Keller Roofing and Sheet Metal Inc. be selected for the supply of all labour,
material and equipment necessary for the Roof Replacement at Whites Station, (County
Road # 51) in the Municipality of Central Elgin at their quoted price of $150,990.00
(including taxes); and
THAT the excess funds required for this project will be financed through cash reserves;
and
THAT the Warden and Chief Administrative Officer be directed and authorized to enter
into an agreement with Keller Roofing and Sheet Metal Inc. to complete the Roof
Replacement at Whites Station, Contract No. 2660-05-01.
Respectfully Submitted,
i~" ~/t'A~
onla Beavers
Purchasing CO~inator
AP~rove. d By,
J!t~~it1~
Clayton Watters
Director, E iAeerh I!:J :5ervi
Jim C /
Man~ ' Corporate Facilities
Mark aid
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
Jennifer Ford, Financial Analyst
DATE:
July 31,2008
SUBJECT:
Update - Tangible Capital Asset Project
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION:
The tangible capital asset project has been ongoing for more than one year. This
report updates Council of the progress of that project.
DISCUSSION:
There as several steps to completing the project. These include:
. Inventory of assets
. Valuation of assets
. Amortization - choosing a method of amortizing
. Managing the ongoing additions and disposals of assets
The inventory is complete other than a few items. Approximately 95% of the
assets have been valued and the methods of amortization have been chosen. A
draft policy has been prepared and is being reviewed for its appropriateness. The
general ledger is being reviewed for the changes required to track assets,
amortization, and the information required for the segmented financial reports.
Staff will begin the process of transferring the information into the asset software
in the near future.
Staff has attended the training sessions and gained considerable knowledge
about completing this project including the changes to the budget and financial
statement presentation. The 2009 budget will be prepared much the same as
previous years however it will include information on estimated amortization.
The last step is managing the ongoing additions and disposals. This will be in
place by year end. The auditor has been kept abreast of the process and has
agreed with the methodologies.
A progress schedule is attached for your information.
CONCLUSION:
The tangible capital asset project is proceeding on target and will meet the time
line to be up and running for January 1, 2009.
RECOMMENDATION:
THAT the report titled Update - Tangible Capital Asset Project and dated July
31,2008 be received and filed.
Respectfully Submitted
Approved for Submission
LwUv~/J
Linda B. Veger
Director of Financial Services
, OOvJ~h~..
Mark G. McDonald
Chief Administrative Officer
,~n;t rfo/rI
Je nifer ~rd
Financial Analyst
Progress Assessment
Schedule Updated July 31/08
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REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: August 6, 2008
SUBJECT: Deer Vehicle Accident
CORPORATE GOALS:
To promote Elgin as "The Place to L1ve",
To recognize and seize opportunities for Improvement,
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support
economic development and sustainable growth.
INTRODUCTION:
In the spring of 2008 a committee was formed with a goal of reducing the deer vehicle
accidents by 10%. Members of the committee included local representation of the
police services, Aylmer District Stakeholder Committee, provincial ministry's, Insurance
agency and county engineering personnel.
The committee will be hosting a media event to raise awareness to this serious issue
while showcasing the results of the committee.
DISCUSSION:
In 2006 there were almost 500 accidents on County of Elgin roads and nearly 45%
involved deer. This is the single greatest type of vehicle accident on Elgin's roadways.
As part of engineering staff's annual review of accidents on County roads, a meeting
was held with the detachment commander of the Elgin County Ontario Provincial Police.
It was evident that a committee of interested parties should be convened to see if a
reduction could be achieved in deer / vehicle accidents (DVA).
For information purposes there are deer crossing signs throughout Elgin County. Those
signs adhere to the guidelines of the Ontario Traffic Manual - warning signs for deer.
The criteria are as follows: known deer crossings and thereby present a hazard; for a
section of 8 km or less that have one deer accident per year for a minimum of five
years; for sections of road 1.5 kilometres in length four accidents in a one year period.
Additionally/ the County of Elgin has installed special signs/ with flashing beacons/ in the
10 highest annual DVA. These special signs are installed in October through to
December when deer are most active and these special signs have gained attention of
the motorists.
The committee has representatives from the various interested parties. Those parties
are: Ministry of Natural Resources/ Ministry of Transportation/ Ontario Provincial Police/
Aylmer District Stakeholder Committee/ Insurance Industry and the County of Elgin.
In itself any accident has the possibility to be serious and DVAs are no exception. The
travelling public has either been involved in a DVA or know somebody that has. The
consequences have similar effects and processes; accident occurs/ police investigate/
automobile repairs are required and or replacement/ insurance company involvement.
The driver has inconveniences due loss of vehicle/ potential loss of income for
administration of claim/ police must investigate and also have a loss of opportunity of
not investigating more serious issues or preventing more serious issues. The insurance
company must investigate the claim and send the car to an authorized dealer for
repairs or replacement. Then the vehicle forever must be identified as being in an
accident. In one split second the deer crosses the roadway not knowing it will have any
effects on society but the circular flow on income is large along with lost opportunities.
This scenario does not even include the possibility of personal injury/ which would
trigger other losses/ processes and costs.
If the average cost for property damage in a DVA claim is $10/000/ then 200 accidents
on County roads would equate to $2/000/000 of automobile repairs. Then/ add the
administrative costs for police and insurance companies and also include the lost
opportunities costs and the community can then see the true annual costs of this
serious issue.
The committee through the Ontario Provincial Police will be hosting a media event to
raise awareness of this issue. All parties will be showcasing the new initiatives/ and the
County will be showing a new awareness sign that will be installed during the rutting
season of October/ November and December.
Therefore staff is requesting the Warden and another member of Council to participate
in the media awareness campaign on September 24 at the OPP headquarters on
Westminster Borne in London.
CONCLUSION:
Reducing deer vehicle accidents will improve all parts of society starting from the deer
population, the vehicle owners and drivers, the police and finally the insurance industry.
The human, financial and administrative savings can and will be substantial. The
committee's goal was to identify ways to reduce the DVA by 10% and it is believed that
through education and awareness those goals can not only be achieved but surpassed.
RECOMMENDATION:
That the Warden and another member of County Council attend the media's awareness
information session on September 24, 2008 at the OPP office on Westminster Borne in
London.
Respectfully Submitted
Approved for Submission
@ftA1dhM
Clayton Watters
Director, Engineering Services
~,mw~,.
Mark G. McDonald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Clayton Wattersr Director of Engineering Services
DATE: August 6r 2008
SUBJECT: Agreement with Chippewa Land Oaim Trust
CORPORATE GOALS
To forge community partnershipsr
To recognize and seize opportunities for improvementsr
To build and maintain an efficientr affordabler effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support
economic development and sustainable growth.
INTRODUCTION
The Chippewa Land Claim Trust (CLCT)r is requesting access to Iona Road to install a
fibre optics cable from Aberdeen Line to the Thames River. As such the Trust requires
permission from the County of Elgin.
DISCUSSION
The Chippewa Land Claim Trust (CLCT) is requesting access to Iona Road to install a
fibre optics cable. The cable will run from Aberdeen Line north to the Thames River in
Elgin County and further north into Middlesex County.
In order for CLCT to install the cabler County Council needs to give permission and then
an agreement between the County of Elgin and the CLCT will need to be signed. The
agreement will be similar to the municipal infrastructure agreement. Staff is
recommending approval of the request.
The CLCT is a First Nation entity owned and operated on the First Nation by the
members of the Chippewas of the Thames First Nation. The CLCT acts on behalf of the
First Nation for the purpose of acquisition of landsr mineralsr improvementsr
developmentr advantage or benefit of the First Nation. The CLCT operates separately
from Chief and Councilr reports directly to the members but liaises with the First Nation.
In this case the assets are owned and operated by members of the Chippewas of the
First Nation. The County normally charges a fee to all non-government bodies and
therefore a one- time fee of $1000 with a yearly fee of $500 will be applied.
CONCLUSION
The Chippewa Land Claim Trust will require permission and an agreement with the
County of Elgin to install a fibre optic cable on lona Road. The fibre optic cable will be
used to provide a service to their 7 lot commercial park on their lands. Staff is
recommending approval of the request.
RECOMMENDATION
THAT the County of Elgin permits the use of lona Road for municipal services to the
Chippewa Land Claim Trust, and also;
That the Warden and Chief Administrative Officer be authorized and directed to sign
such an agreement, and also;
That all costs to prepare the agreement be borne by the Chippewa Land Claim Trust and
that one time fee of $1000, with an additional yearly fees of $500 for the use of the
County of Elgin right of way.
Respectfully Submitted
Approved for Submission
0/WV' !w
(' MiAbtuA
{tv Mark G. McDonald
Chief Administrative Officer
Clayton D. Watters
Director of Engineering Services
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: August 6, 2008
SUBJECT: Request to Establish a Community Safety Zone - New Sarum School
CORPORATE GOALS
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support economic
development and sustainable growth.
To recognize and seize opportunities for improvement.
INTRODUCTION
The County of Elgin has received a request from the Belmont Area Community Policing
Association, endorsed by the Municipality of Central Elgin, to establish a Community Safety
Zone (CSZ) on County Road #74 (Belmont Road) within the Hamlet of New Sarum at the
New Sarum school.
DISCUSSION
In 1998 the Province of Ontario passed a Bill that amended the Highway Traffic Act to
allow municipal councils to designate Community Safety Zones (CSZ) where there is
"documented evidence that public safety is of special concern" and fines for traffic
infractions within the CSZ are substantially increased.
At the June 24, 2003 session of County Council the following policy was adopted:
That all future requests for Community Safety Zones use the following policy to
determine if the zone is warranted:
In order for the establishment of a Community Safety Zone the
area must comply with 3 out of 4 of the following criteria:
. Minimum traffic volume of 2,500 vehicles per day.
. High truck traffic (>5%).
. High volume of children / seniors crossing the road or walking on the shoulder of
the road where sidewalks are not present (school or seniors home near or within
area).
. Poor sight distance for the posted speed limit.
That regardless of this policy, Council may elect to grant requests received by local
municipal councils at any time so long as all costs are borne by the requesting
municipality.
This section of Belmont Road complies with only 2 of the 4 policy criteria (AADT of 2650
and the truck percentage 6.07%). Anecdotal evidence suggests that, for the high volume
of children and seniors walking on the shoulder where sidewalks, are not present and sight
distance do not meet the policy criteria, therefore, the existing conditions on Belmont
Road in front of the New Sarum School do not automatically warrant a Community Safety
Zone using the policy requirements.
The policy also states that Council may elect to grant requests received by local municipal
councils at any time so long as all costs are borne by the requesting municipality,
regardless of the policy.
All school areas are places where public safety is of special concern and that criteria alone
should not persuade Council's decision to establish a CSZ at this location. All County roads
adjacent to school areas (including this location at the New Sarum School) have signs
erected as per the Ontario Traffic Manual to warn motorists of the presence of a school
zone and the speeds are reduced to 50 kmph.
CONCLUSION
A requirement for a CSZ is a "demonstrated need that public safety is of special concern".
A policy has been established by Council to determine where CSZ's are warranted so that
damages to persons or publiC property do not have to occur prior to their establishment.
CSZ's are also not intended to be permanent installations. Their purpose is to change
driver behavlours in an area (along with active police enforcement) and then be removed
once the specific behaviours that initiated the CSZ are modified.
The request from the Belmont and Area Community Policing Committee, supported by the
Municipality of Central Elgin, to establish a Community Safety Zone on Belmont Road in
front of the New Sarum School does not automatically satisfy the policy criteria.
Although this location does not satisfy the policy criteria, the policy allows for Council to
grant requests received by local municipal councils at any time so long as all costs are
borne by the requesting municipality.
RECOMMENDATION
THAT the request for the establishment of a Community Safety Zone in New Sarum School
area from the Belmont Area Community Policing Association be denied for the reasons of
not meeting the County's warrant policy criteria.
RESPECTFULL Y SUBMITTED
(J0LJ 0 i~
APPROVED FOR SUBMISSION
r 000Jw '.
<t1f Mark McDonald,
Chief Administrative Officer
Clayton Watters,
Director of Engineering Services
REPORT TO COUNTY COUNCIL
FROM: Clayton Wattersr Director of Engineering Services
Rhonda Robertsr Director of Senior Services
DATE: August 6r 2008
SUBJECT: Terrace Lodge - Additional Parking
CORPORATE GOALS:
To ensure fiscal responsibility and accountabilityr
To recognize and seize opportunities for improvement.
INTRODUCTION:
Staff parking at Terrace Lodger in the Township of Malahider has had some small
expansions since it was constructed in 1975. Since 1975 there are additional employees
now required for the 24 hour operation of the facility forcing some employees to park in
the frontr which is intended for residentsr resident's family and visitors. This report is a
request for County Council to consider constructing additional parking space to better
accommodate county needs.
DISCUSSION:
Additional parking at Terrace Lodge was considered when the ambulance base was
under design. The tender included a price for an additional 12 spaces but during the
tender analysis phase it was determined that the cost submitted was considered higher
than expected and thereforer staff requested quotes from local sources independent of
the ambulance base. Thereforer the additional 12 spaces were not included in the
ambulance contract.
Three bids for approximately 3300 sq. ft parking lot (12 additional parking spaces) were
obtained as follows:
Berdan Pavinq Ltd $12r127.50
D. Peters Pavinq Inc. $17,228.40
DEL-KO Paving & Construction Co. Ltd. $22r750.00
CONCLUSION:
To accommodate an increased need for staff parking at Terrace Lodge, an additional
parking area of approximately 3300 sq. ft. or 12 additional parking spots is proposed.
The lowest bid obtained to complete the job was from Berdan Paving Ltd. in the
amount of $12,127.50.
RECOMMENDATION:
That Council approve the addition of approximately 3300 sq. ft. of additional parking
area for Terrace Lodge; and also,
That Berdan Paving Ltd. be selected to provide the construction of the above parking
area for a cost of $12,127.50; and also,
That the cost for the additional be allocated form the Mill Rate Stabilization Fund.
Respectfully Submitted
Approved for Submission
(fJW~ itws
Clayton Watters
Director, Engineering Services
~ ml~b,~f)
Mark McDonald
Chief Administrative Officer
~Mi)Is
Rhonda Roberts
Director of Seniors Services
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: August 6, 2008
SUBJECT: Sanitary Services for the County Administration Building
CORPORATE GOALS
To ensure fiscal responsibility and accountability.
INTRODUCTION:
The County of Elgin purchased the property at 450 Sunset Drive in November 1985. As
part of that purchase the County of Elgin agreed that the St. Joseph's Health Care
would provide water, sewage and hydro to the County Administration Building for a
period no longer than two years from the date of closing.
The St. Joseph's Health Care still provides services for transferring the sanitary services
to the St. Thomas treatment facility, but water and hydro have been separated.
At the February 10, 2004 County Council meeting the following was approved, "That
the County of Elgin approve the engineering services (sanitary services) as outlined by
Central Elgin." Central Elgin has now completed the Environmental Assessment that has
identified the options for sanitary services for the County of Elgin Administration
Building and surrounding area.
DISCUSSION:
The County of Elgin agreed to remove responsibility for its sewage requirements from
the St. Joseph's Health Care many years ago. While still in operation, the plant has
exceeded its normal operating life. It could possibly need extensive repairs very soon or
operate for many more years with relativity few issues. The plant does not have a
preventative maintenance program and only the maintenance department repairs on an
as needed (breakdown) basis.
Central Elgin has completed the Class Environmental Assessment, as requested by the
County of Elgin. They have hosted a public meeting and residents have made
presentations to Central Elgin Council. A report was completed in June 2008 for Central
Elgin, which listed several options to treat the sanitary sewage for this area. The
options are: continue to treat the sewage at the City owned facility and construct a new
pumping station; construct a new treatment facility in the study area; do nothing; use
the Port Stanley treatment facility and a new east side treatment facility.
The preferred short term servicing solution for providing services to the Health Centre,
the OPP Station and the County of Elgin Administration Building, is the first option (a
new pumping station). This is also the preferred solution for the County of Elgin. In the
short term (12 to 18 months) the County can still use the existing infrastructure to
pump the sanitary sewage to the St. Thomas treatment plant while the preferred
solution is under construction. This option is estimated at $1,028,000 (plus GST) and
would be completed within 12 months after notice is given to Central Elgin.
The County of Elgin's share of the costs for our 6.6 Ha of land would be approximately
$275,000. If the County of Elgin were to proceed with the project, the County would be
required to upfront the costs and then Central Elgin would reimburse the County the
over contribution of $752,000, ($1,028,000 less $275,000) through development
charges. But this could possibility take several decades, with the possibility of not
receiving some of those funds. As individuals or companies connected to the new
infrastructure those connection fees would be transferred to the County.
At this time the County of Elgin needs to formally notify Central Elgin that the preferred
option, a new pumping station and forcemaln, will be financed by the County of Elgin.
Central Eigin also needs to proceed in a timely fashion, due to the condition of the
existing infrastructure of the St. Joseph Health Centre and the original commitment
made more than 25 years ago.
CONCLUSION:
The County has requested that Central Elgin provide a sewage outlet and disposal for
the Administration Building. The County made that request due to the previously agreed
commitments with SJHC. The County of Elgin has written the Ontario Reality
Corporation regarding continuing the present arrangement. ORC has agreed to
continue with the present arrangement, but they emphasised - that the condition of the
pumping station and the closing of the hospital could change the arrangement very
quickly.
Due to those statements the County of Elgin must realize that the present arrangement
is only temporary and not a long term solution. The County of Elgin must now
communicate with Central Elgin and inform them that a pumping station and forcemain
is the best long term solution. And also the County will upfront the estimated costs,
$1,028,000, and will be reimbursed at a later date. Those arrangements will be
negotiated with Central Elgin.
RECOMMENDATION:
That the Municipality Central Elgin be notified that the County of Elgin is interested in a
pumping station and forcemain along Sunset Road; and also,
That the County of Elgin accept the estimated cost of $1,028,000 (plus GST) for the
pumping station and forcemain and upfront 100% of the cost of the project from the
County of Elgin financing account; and also,
That Central Elgin reimburses the County of Elgin for costs above what it would have
paid when additional users tie into the system when they receive those dollars in future
years.
Respectfully Submitted
M~u~
Approved for Submission
~ md~"
Mark McDonald
Chief Administrative Officer
Clayton Watters
Director, Engineering Services
REPORT TO COUNTY COUNCIL
FROM: . Peter Dutchak, Deputy Director of Engineering Services
DATE: August 13, 2008
SUBJECT: Signage Request - City of Toronto
CORPORATE GOALS:
To build and maintain an efficient, affordable, effective and safe transportation network that
accommodates the diverse needs of our communities and is able to support economic
development and sustainable growth.
INTRODUCTION:
The County has received a request from the City of Toronto, requesting the installation of
four (4) signs on Southminister Bourne, County Road #18 (see attached letter). The signs
provide messages for truck drivers travelling to the Greenlane Landfill to observe the speed
limit and secure their loads. The County's policy is not to permit private signs on County
road property.
DISCUSSION:
The County of Elgin has received a request from the City of Toronto to install four large
information signs on Southminister Bourne directing information to truck drivers destined
and departing to and from the Greenlane Landfill.
The suggested wording on the signs is, "Help Keep Our Community Safe and Clean. Please
observe the speed limit and secure your load to prevent littering". It is also proposed that
the requested signs would display the City of Toronto and Greenlane Landfill Logos.
The County's policy is not to permit any private sign on County property. The proposed
sign's information is intended for the garbage truck drivers only and not for the general
public. In addition, the proposed sign includes too many words to be digested by drivers on
the 80km/h roadway.
It is therefore staff's recommendation to suggest to the City of Toronto that the signs be
installed on private property where trucks are stopped and can observe the information
before they enter the roadway.
CONCLUSION:
The City of Toronto has requested signage be installed on County Road #18 to inform
garbage truck drivers about observing the speed limit and securing their load. The County's
policy is not to permit private signage on County property and staff recommends responding
to the City and suggesting the signage is not permitted and better suited on private property
for their operators to be informed.
However, because of the unique relationship the County has with this facility, owned by
another municipality, County Council may choose to permit a modification of the requested
signage, to foster a good working relationship so long as all costs are borne by the City of
Toronto and the signage meets the County's roadway signage design standards. This would
be considered an exceptional circumstance.
RECOMMENDATION:
THAT the City of Toronto be informed of the County's private signage policy and suggest a
more effective placement on private property.
Approved for Submission
_~wd~~
Clayton Watters
Director, Engineering Services
r " (M0Jw),.
~ Mark G. McDonald
Chief Administrative Officer
RIchard Butts
Deputy City Manager
Solid Waste Management
Services
Scarborough CMc C:wtre
160 Borough Drtve 6 Floor
T~on~,Onoono M1P4N7
Gooff Rathbone
Ganeml M.mager
Solid Waste Management
Services
Steve Whltter
Director, New Infrastructure
Development & contracted
""<Vice,
Sofid Waste Management
""<Vice.
~JORONIO
Tel: 416-396-4771
Fax: 416-396-4166
E.Mall: $VlhlUer@toronlo.ca
July 31, 2008
Meredith Goodwin
Engineering Technologist
The County of Elgin
450 Sunset Drive
St. Thomas) ON
N5R 5Vl
Re: Public ServIce Stgnnge 011 Soutlnninstel' Bourne
Mereditbl
FUl1hel.' to our discussions at the "last Greenlane Landfill Public Liaison Committee) the City of
Toronto (C ofT) would like to install fuur public service signs on the Southminster Bourneright of
way between Hwy. #4 and the Greenlane Landfill (GLL) entrance; two signs placed on the in-bound
route and two signs out-boWld.
The suggested sign messaging will be "Help Keep Our Community Safe and Clean. Please observe
the speed limit and secure your load to prevent littering>) with a GLL logo and C of T logo at the
bottom. The two out~bound signs would be similar with a <<Thank Y oull message as the ftrst line.
I would presume tbat the signs would be approximately 1.2 x 2.4 m. Could you please advise how
we should move forward with this process with respect to approvals, timing) costs, installation,
setback requirements etc.
.../2
RECEIVED AUG 0 a 2008
2
Please feel free to call me if you require additional information.
Sincerely,
~~
,
~
SIeve Whltter
Director, New Infrastmcture Development & Contracted Services
Solid Waste Management Services
SW:nd
Copy to:
GeoffRathbone. General Manager, Solid Waste Management Services (SWMS)
Bill Raybum . CAO, MiddleSex County
Cathy Saunders, CAOIClerk, MuniclpalHy of Middies ox Centre
Donna Ethier. CAO. Southwold Township
Catharine Daniels, Diredor (Acting), Transfer & Disposal Operations, SWMS
Anne Hiscock" Environmental Manager, Greenlane Landfill, City ofToronlo
CORRESPONDENCE - September 9. 2008
Items for Consideration
1. Cheryl Mortimer, Clerk, Township of Muskoka Lakes, with a resolution requesting that
MPAC allocate provincial funding to provide up-to-date accurate information in order
to fulfill legislated requirements of municipalities. (ATTACHED)
Ginette Martin-Stephan, Deputy Clerk, Township of North Stormont, supporting the
Township of Muskoka Lakes MPAC resolution.
2. Natalie Garnett, Clerk, Township of Galway-Cavendish & Harvey, with a resolution
requesting the Federal and Provincial governments protect Canada's water resources
from export discussions and the fresh water lakes and rivers from being used as toxic
dumps for the mining and oil refining industries. (ATTACHED)
3. Debbie Edmonds, Town Clerk, Town of Halton Hills, with a resolution requesting
appointment of persons to conduct a provincial public inquiry into the challenges
facing municipalities from the Places to Grow Act and the Bill 51 amendments to the
Planning Act legislation. (ATTACHED)
4. Nancy Green, Director of Social Services, County of Lanark, with a resolution
requesting the Province reinstate Back to School and Winter Clothing Allowances for
the transitional year of 2008. (ATTACHED)
5. Marion I. Koepke, City Clerk, City of Owen Sound, with a resolution: 1) requesting
the Ontario government provide a full exemption of provincial sales tax on goods and
services purchased by the Ontario police services; 2) requesting the Government of
Ontario provide a full exemption of provincial sales tax on goods and services
purchased by Ontario municipalities. (ATTACHED)
6. Shelly van Empel, Legislative Administrator, Town of Milton, requesting support for
the Region of Halton's resolution requesting the Minister of the Environment consider
placing a deposit/return system on aluminum and plastic drink containers.
(ATTACHED)
7. Melanie Reska, Administrative Clerk, City of SI. Thomas, endorsing the CAW Local
2168's resolution regarding the manufacturing crisis in the SI. Thomas area and
request Council's endorsement of the resolution. (ATTACHED)
P.O. Box 129, 1 Bailey Street, Port Carling, Ontario, POB 1JO
tel: 705-765-3156 fax: 705-765-6755 web: www.muskokalakes.ca
TOWNSHIP OF
MU~~A
COUNCIL MEETING
DATE: 8 July 2008
MOVED BY: Councillor Brian Hare
SECONDED BY: Councillor Marv Grady
RESOLUTION NUMBER: C-6-08lO7/08
WHEREAS the District Municipality of Muskoka spends $2.2 million per year on the services of Municipal
Property Assessment Corporation (MPAC);
AND WHEREAS the Township of Muskoka Lakes is levied approximately 40% of this per annum;
AND WHEREAS the Township relies on up-to-date and accurate MPAC data to fulfill legislated requirements
such as circulations of applications pursuant to the Planning Act;
AND WHEREAS the Township relies on up-to-date and accurate information for all 911 street numbering,
emergency callouts, evacuation procedures as well as taxation;
AND WHEREAS accurate and up-to-date data is not always available from MPAC;
AND WHEREAS the Province of Ontario recovers approximately $6 billion in taxation for education purposes
but does not contribute to the operation of MPAC;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Muskoka
Lakes strongly request the Board of Directors of MPAC to improve their operations by:
1. allocating provincial funds to correct the over 70,000 errors across the Province for those
municipalities with greater reliance on the data receiving priority;
2. making errors and backlog in data a priority to complete;
3. working with lower and upper tier municipalities to correct these errors.
AND FURTHER THAT this resolution be circulated to Premier Dalton McGuinty, the Honourable Jim Watson,
Minister of Municipal Affairs and Housing, Member of Provincial Parliament Norm Miller, Opposition Leaders,
Association of Municipalities of Ontario, Association of Municipal Managers, Clerks and Treasurers of
Ontario, the District Municipality of Muskoka, and all Province of Ontario municipalities.
MOTION DEFEATED [ ]
MOTION CARRIED [,(]
Susan Prvke
MAYOR
For further information, please contact
Cheryl Mortimer, Clerk
Township of Muskoka Lakes
P.O. Box 129, Port Carling, Ontario, POB 1JO
Telephone: 705-765-3156
Fax: 705-765-6755
E-mail: cmortimer@muskokaiakes.ca
I
~\ SlOtt J
~Dt;"
~ T 0F;.'f~tt; -
l \;'r,CL,. . ,)
~\S\\~
!
TOWNSHIP OF NORTH STORMONT
P.O. Box 99, 2 Berwick Victoria Street
Berwicl{, Ontario KOC IGO
August 20, 2008
RECEIVED
Hon Dalton McGuinty
Premier
Legislative Building
Queen's Park
Toronto, ON M7A 1A1
AUG 2 6 2008
COUNTY OF ELGIN
ADMINISTRATIVE SERVICES
Dear Premier:
At a Council meeting on August 12, 2008, NOlih StOlIDont Council suppOlied resolution from
the Township of Musk ok a Lakes, requesting the Board of Directors ofMP AC to improve their
operations by:
1. allocating provincial funds to correct the over 70,000 errors across the Province for those
municipalities with greater reliance on the data receiving priority;
2. making errors and backlog in data a priority to complete;
3. working with lower and upper tier municipalities to correct these errors.
Enclosed a copy of our resolution #365-2008 in this regard, and a copy of the Township of
Muskoka Lakes resolution.
Yours tlUly,
k~'M.~L-S-tfku----
( Ginette Martin-Stephan
Deputy Clerk
c.c.: Jim Watson, Minister of Municipal Affairs and Housing
Norm Miller, MPP
Opposition Leaders
AMO
A]v1MCTO
0\11 Province of Ontario Municipalities
Chelyl Mortimer, Township of Muskoka Lakes
Tel: (613) 984-2821 Toll-Free: 1-877-984-2821 Fax: (613) 984-2908
Email: admin@nOlihstormont.ca
Website: www.nOlihstormont.ca
,
Moved By:
Seconded BY~~~~~
Date: August 12, 2008
/'
Resolution #: 3& :;,
THAT Council support Resolution that was passed at The Township of Muskoka Lakes on
July 8, 2008, in that the Township of Musk ok a strongly request the Board of Directors of
MP AC to improve their operations by:
1. allocating provincial funds to correct the over 70,000 errors across the Province for those
municipalities with greater reliance on the data receiving priority;
2. making errors and backlog in data a priority to complete;
3. working with lower and upper tier municipalities to correct these errors.
Recorded Vote:
FOR
AGAINST
CARRIED
Jl~~
Mayor
DEFEATED
Mayor
Declaration Of Conflict Of Interest:
DDisclosed HislHerffheir Interest
DVacated HislHerffheir Seat
DAbstained From Discnssion & Did Not Vote On The Question
Clerk
Box 820, 701 County Road #36, R.R. #3, Bobcaygeon, Ontario, KOM 1AO Tel.(705) 738-3800 Fax (705) 738-3801
July 28, 2008
To: All Ontario Municipalities
The Council of the Township of Galway-Cavendish & Harvey adopted the following resolution at
their Council meeting on July 22nd, 2008:
Whereas water is a valuable natural resource in Ontario and in Canada, and plays a critical
role in our history, recreation, livelihoods and health; and
Whereas the Federal and Provincial governments are facing ever increasing pressures to
exporl this resource to the United States of America and other countries,
That the Council of the Township of Galway-Cavendish & Harvey request the Provincial
and Federal governments to protect Canada's water resources from exporl discussions;
and
Furlher that the Council of the Township of Galway-Cavendish & Harvey request the
Federal and Provincial governments to protect Canada's fresh water lakes and rivers from
being used as toxic dumps for the mining and oil refinery industries; and
That this resolution be circulated to Laurie Scott, MPP, Barry Devolin, MP, the Province of
Ontario, all Municipalities in Ontario, the Government of Canada, and the International Joint
Commission on the Great Lakes.
Please present this resolution to your members of Council for their consideration and
endorsement.
Yours truly,
Natalie Garnett, MA, CMO
Clerk
nqarnett@qalwaycavendishharveY.ca
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the
Assodation of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
August 13, 2008
Municipalities of Ontario
Dear Council:
Please be advised that Council for the Town of Halton Hills at its meeting of Monday,
August 11, 2008 adopted the following resolution:
THAT Council authorize Mayor Bonnette to communicate with Premier Dalton
McGuinty and the Attorney General Chris Bentley to;
. request that the Lieutenant Governor in Council appoint one or more persons
to conduct a provincial public inquiry into the challenges facing municipalities
from implementation of provincial growth legislation, such as the Places to
Grow Act and the Bill 51 amendments to the Planning Act, and
. advise the Premier and the Attorney General that such an inquiry is
necessary to remove the innuendo and the confrontation in the current
development processes and to restore and maintain public confidence in
good government in Ontario and its municipalities.
AND FURTHER THAT this resolution be forwarded to all Ontario Municipalities.
The Town of Halton Hills respectfully requests support for this resolution from all Ontario
municipalities.
Debbie Edmonds, Acting Town Clerk
Town of Halton Hills
1 Halton Hills Drive
Halton Hills ON L7G 5G2
Phone: 905-873-2601 x2332 Fax: 905-873-1431
DISCLAIMER
This material is provided under contract as a paid seNiee by the originating organizaUon and does not necessarily reflect the view or
positions of the Association of Municipalities of Ontario (AMO), its subsidIary companies, officers, directors or agents.
COUNTY
DEPARTMENT OF SOCIAL SERVICES
July 7, 2008
~~~CE,,;n,H=f)
\l' -u ~A . ~~ ~ ~~~}~A"
Honourable Madeleine Meilleur
Minister of Community and Social Services
Ministry of Community and Social Services
Hepburn Block
6th FI, 80 Grosvenor St.
Toronto, ON
M7A 1E9
JUL 1 5 2008
COUNTY OF ELGIN
AOM.lN!SYRqTIVE SERVICES
Dear Ms. Meilleur,
On June 30, 2008, at a Council meeting of the County of Lanark, the following motion
was adopted regarding the re-instatement of the Back To School and Winter Clothing
Allowances for Ontario Works and Ontario Disability Support Program recipients;
MOTION CC.2008 -186
WHEREAS,
The Province eliminated the Back To Schooi Allowance and
Winter Clothing Allowance for Ontario Works and Ontario
Disability Support Program recipients as a result of introducing
the Ontario Child Benefit effective July 2008
AND WHEREAS,
The elimination of these allowances will create a significant
financial challenge for recipients due to the timing of this
change and their inability to adapt to it within the narrow timeframe
NOW THEREFORE BE IT RESOLVED THAT, the Director of Social
Services write a letter to the Ministry of Community and Social Services
requesting that the Back to School and Winter Clothing allowances be
re-Instated for 2008 recognizing the expected negative impact that the
consolidation of these benefits within the Ontario Child Benefit wili have
on the income available to Ontario Works (OW) participants in the months
of August and November;
AND THAT, this resolution be circulated to AMO and municipalities throughout
the Province for support.'
Main Office: PO Box 37, 99 Christie Lake Rd., Perth, ON K7H 3E2
Phone 613-267-4200 - Fax 613-267-3620
Toll free 1-888.9.LANARK (1-888.952.6275) www.county./anark.on.ca
2
While Lanark County recognizes the benefits of introducing the Ontario Child Benefit to
the many qualifying families throughout Ontario, it also has concerns regarding how it
will specifically impact those families who are in receipt of Ontario Works or Ontario
Disability Support Program assistance. The most significant challenge our clients will
face is the elimination ofthe Back To School and Winter Clothing Allowances beginning
in 2008. While these allowances will be consolidated into the Ontario Child Benefit and
paid as part of the monthly benefit, it cannot negate the financial loss clients will
experience in the months of August and November as they cope with increased
seasonal expenses. They have become accustomed to receiving these supplementary
allowances to ensure their children's' needs have been met during these specific times
of the year.
Since the announcement of the Ontario Child Benefit, this concern has been echoed by
municipal staff across the province and Ministry staff have responded by advising that
clients will have to budget in a different manner to allow for these expenses.
Unfortunately, there has been little recognition that this change in is being introduced
within a very short timeframe of when clients would have been receiving these additional
allowances. Therefore, it does not provide them with sufficient time to adapt their
budgets. For clients who already find it a challenge to manage on a very limited income,
any change to their income; whether it is the amount or when the change in income is
occurring within the month, represents a significant hardship for many of our clients.
Therefore, we are respectfully request that the Ministry of Community and Social
Services re-instate both the Back To School and Winter Clothing Allowances for this
transitional year of 2008. This will allow both Ontario Works and Ontario Disability
Support Program recipients advanced time to prepare for this change and facilitate
better planning for these expenses in the future.
ancy Green,
irector of Social Services,
ounty of Lanark
CC: Consolidated Municipal Service Manager's
PeterWagland, CAO, County of Lanark
Association of Municipalities of Ontario
Maxine Daley, Regional Director - South East Region, MCSS
Bob Wright, Program Supervisor, MeSS
Main Office: PO Box 37,99 Christie Lake Rd., Perth, ON K1H 3E2
Phone 613-261-4200 - Fax 613-261-3620
Toll fr.. 1-888.9.LANARK (1-888-952-8275) www.county./.n.rl<.on.ca
"THAT Owen Sound City Council hereby endorses resolution 2008-03 from
the Ontario Association of Chiefs of Police regarding the exemption of sales
tax for Ontario police service purchases:
'WHEREAS police services in Ontario are faced with on-going
financial pressures to be able to provide reasonable levels of
service to keep Ontario communities safe, and
WHEREAS local property taxes are the main source of funding
for municipal and regional police services budgets, and
WHEREAS police services are faced with significant costs in
paying for necessary speciality equipment, vehicles and
buildings that are unique to ensure a safe Ontario, and
WHEREAS the Federal Government has shown leadership in
exempting municipalities from having to pay GST in recognition
of one level of government taxing another.
THEREFORE BE IT RESOLVED that the Government of Ontario
provide a full exemption of provincial sales tax on goods and
services for Ontario police services similar to the GST
exemption.'
and further
THAT a copy of this resolution be circulated to all municipalities in Ontario
through an AMO broadcast seeking support for the sales tax exemption for
Ontario Police Services purchases."
Contact Information:
Marion 1. Koepke, C.M.O.
City Clerk
City of Owen Sound
808 2nd Avenue East
Owen Sound, Ontario N4K 2H4
Phone (519) 376-1440 ex 221
Fax (519) 371-0511
E-mail mkoepke(i5le-owensound.com
DISCLAIMER
ThIs material Is provided under contract as a paid seNiee by the originating organization and does not necessarily reflect the view or
positions of the Association of Municipalities of Ontario (AMO), its subsidiary companIes, officers, directors or agents.
"WHEREAS municipalities in Ontario are faced with on-going financial
pressures in order to provide reasonable levels of service in Ontario
communities, and
WHEREAS local property taxes are the main source of funding for
municipal budgets, and
WHEREAS the Federal Government has shown leadership in exempting
municipalities from having to pay GST in recognition of one level of
government taxing another,
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of The
Corporation of the City of Owen Sound hereby requests that the
Government of Ontario provide a full exemption of provincial sales tax on
goods and services to all Ontario municipalities similar to the GST
exemption, and further
THAT this resolution be forwarded to Premier Dalton McGuinty; The
Honourable Dwight Duncan, Provincial Minister of Finance; the Association
of Municipalities of Ontario; and Bill Murdoch, M.P.P., Bruce-Grey-Owen
Sound, seeking support for municipalities being exempt from provincial
sales tax on goods and services, and further
THAT this resolution be circulated to all municipalities in Ontario through
an AMO broadcast seeking support for municipalities being exempt from
provincial sales tax on goods and services."
Contact Information:
Marion I. Koepke, C.M.O.
City Clerk
City of Owen Sound
808 2nd Avenue East
Owen Sound, Ontario N4K 2H4
Phone (519) 376-1440 ex 221
Fax (519) 371-0511
E-mail mkoepke@e-owensound.com
DISCLAIMER
This material is prOVided under contract as a paid service by the originating organization and does not necessarily reflect the view or
positions of the Assodation of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
...IJI
MIL toN
"....
28TH SESSION
THE COUNCIL OF THE
CORPORATION OF THE TOWN OF MILTON
l.teS'olutian
No. 333-08
Date: August 18, 2008
BE IT RESOL VED:
WHEREAS Aluminum Cans and Plastic Drink Containers create significant litter
on our Roadways and whereas the deposit/return system for alcoholic beverages
has proved an effective deterrent to roadside littering;
AND WHEREAS many of these Plastic Drink Containers contain water obtained
by commercial operations with little or no positive benefit for local residents, and
whereas large-scale water taking may adversely affect local water resources,
and whereas commercial water tanker trucks create uncompensated wear to
local roads
AND WHEREAS a deposit may encourage residents to use personal reusable
containers reducing the demand for plastic bottled water;
BE IT RESOLVED THAT the Town of Milton endorses the Region of Halton's
resolution requesting that the Minister of the Environment consider placing a
deposit/return system on aluminum and plastic drink containers and that this
resolution be forwarded to the Association of Municipalities of Ontario for
circulation to all municipalities in Ontario for information and support.
Contact Information:
Shelly van Empel, Legislative Administrator
43 Brown Street, Milton, ON, L9T 5H2
Fax: 905-876-5022
Phone: 905-878-7252 #2131
E-mail: sheIlV.vanempel@milton.ca
DISCLAIMER
This material is provided under contract as a paid seNiee by the origInating organization and does not necessarily reflect
the view or posmons of the Association of MunIcipalities of Ontario (AMO), its subsIdiary companies, officers. directors or
agents.
RECEIVED
AUG 2 5 2006
Richard J. Beachey
Deputy City Cierk
COUNlY OF ELGIN Office of the Cierk
ADM ISTRATIVE SERVIC~. Box 520, City Hali
st. Thomas, ON N5P 3V7
Telephone: (519) 631-1680 Ex!.
4125
Fax: (519) 633-9019
Wendell Graves
City Clerk
lllECOUOU'I1o."o<n",crrYOF
ST. THOMAS
545 Talbot Street. P.O Box 520. City Hali. St. Thomas. Ontario N5P 3V7
August 20, 2008
Ryan Dolby
CAW 1oca12168 Benefits' Representative
Federal NDP Candidate for Elgin~Middlesex-London
7-399 South Edgeware Road
St. Thomas, ON N5R 6Al
Re: CA \V Local 2168 ~ Manufacturiul! Matters M Resolution
Dear Mr. Dolby:
Please be advised that the Council ofthe Corporation of the City ofSt. Thomas passed
the following resolution:
"THAT: Council endorse the resolution submitted by CA \V 1.oca12168 and the NDP in
correspondence dated August 1, 2008; and further,
THAT: The resolution be forwarded to other municipalities for endorsement."
Should you have any questions, please contact Mr. W. Graves, City Clerk at 631-1680,
extension 4120.
Sincerely,
If)~ &(0.
Melanie Reska
Administrative Clerk
eel Steve Peters, MPP
Joe Preston, MP
Municipality of Bay ham
Municipality of Central Elgin
Municipality ofDutton/Dunwieh
Municipality of\Vest Elgin
Town of Aybner
Township ofMalahide
TO\Vl1ship of South wold
County of Elgin
Ryan Dolby
CAW Local 2168 Benefits' Representative
Federal NDP Candidate for Elgin-Middlesex-London
7-399 South Edgeware Road
St. Thomas, ON
N5R6AI
August 1,2008
St. Thomas City Council
St. Thomas City Hall
Dear Mayor and Members of City Council,
As a long-term resident of St. Thomas and surrounding area, and on behalf of CAW
Local 2168 and the NDP, I would like to appear before Council as a deputation in order
to discuss the attached resolution regarding the manufacturing crisis in this area and to
request their endorsement of said resolution.
_I~
Ryan Dolby
Benefits Representative - CAW Local 2168
NDP Candidate - ElginlMiddlesexlLondon
'Sf(-761-{-'ft;80
----..
WHEREAS
WHEREAS
WHEREAS
Municipal Resolution
Manufacturina Matters
Canada's manufacturing Sf3ct9rc III lil critical part of the national economy: .
it is highly productive, generates the highest value-added in the economy
compared to all other economic sectors, accounts for two-thirds of our
nation's total exports and funds three-quarters of all private sector
research; and
Over the last five years Canada has suffered over 350,000
manufacturing job losses, across a diverse range of sectors inclUding:
auto assembly, auto parts, food and beverage, fish processing,
shipbuilding, electronics, electrical, rubber, plastics, steel, wood, paper,
metal and general manufacturing.
These job losses are the result of permanent and indefinite layoffs of
workers, bankruptcies and plant closures,workplace downsizing, work
relocation and production off-shoring to countries both within North
America (United States & Mexico) and internationally.
The loss of manufacturing jobs has devastated workers, families and
communities from coast to coast, and restricts the amount of quality job
prospects for our children and grandchildren.
The loss of manufacturing jobs has placed an added financial strain on
municipal governments to deliver increased demands for social services at
the local level, at the same time they are experiencing a shrinking tax
base; and
The lack of federal government attention to the critical issues of unfair
trade and markets closed to Canadian goods, t~e persistently high
Canadian dollar, the deindustrifllization of Canada's economy and its
associated impact, investment strategy, public procurement policies and
inadequate protection for workers has resulted in a crisis for Canadian
manufacturing workers;
THEREFORE, BE IT RESOLVED that the representatives of City Council, on behalf of
city residents, call on the federal government to take action in addressing
the impact of manUfacturing job loss in the SI. Thomas region and in other
communities across Canada by:
· Identify the manufacturing industry as a strategic sector in
Canada's economic development;
· Undertaking a comprehensive review of the causes and
consequences of manufacturing job loss;
· Establishing a sectoral taskforce to review ways Canada can
strengthen the manufacturing sector;
· Adopting a comprehensive and integrated set of economic, fiscal
and monetary policies ~ a framework for fair trade that will both
strengthen domestic manufacturing and protect manufacturing jobs;
and
· Ensuring that all Canadian workers are protected in job loss
through the improvement of bankruptcy laws, wage protection,
pension protection, transition programs, improved training and
relocation programs, and enhanced Employment Insurance
benefits.
CORRESPONDENCE - September 9. 2008
Items for Information (Consent Aaendal
1. Ken Verrell, Chairperson, Seniors Picnic in the Park - 2008, thanking Elgin County
Council for support of the 2008 Seniors Picnic. (ATTACHED)
2. M. Bourque, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's support of the City of Waterloo's resolution concerning
the 2008 Municipal Road and Bridge Infrastructure Investment infusion of funds and
sustainable infrastructure funding to municipalities.
3. Maureen Vandenberghe, Communications & Development Coordinator, Tillsonburg
& District Multi-Service Centre, with a Certificate of Appreciation thanking Elgin
County Council for their support. (ATTACHED)
4. Raven & Shaw, Chartered Accountants, with a copy of the County of Elgin
Consolidated Financial Report Year Ended December 31,2007 and Auditor's Report
to the Members of Council, Inhabitants and Ratepayers. (available for viewing in
Administrative Services)
5. Raymond D. Callery, President, AMCTO (Association of Municipal Managers, Clerks
and Treasurers of Ontario), with correspondence recognizing Mark G. McDonald's
20 year service award. (ATTACHED)
6. Patrick Belanger, Manager, Executive Correspondence Section, Canada Revenue
Agency, acknowledging Council's support of the City of Waterloo's resolution
concerning the deduction limit of tax exempt allowance paid by employers to
employees using personal vehicles for business purposes.
7. Sandra Coleman, Executive Director, Community Care Access Centre, thanking
Council for the opportunity to discuss long-term care issues concerning the County.
(ATTACHED)
8. Cathy Bishop, with a thank you note to Warden Hofhuis and Members of Council.
(ATTACHED)
9. Sharon Dawson, Manager of Support Services, Thames Valley District School
Board, with correspondence concerning the TVDSB's resolution to dispose of
surplus properties located in Sl. Thomas. (ATTACHED)
10. Chelsey Watters thanking Council for the financial support she received for her
cultural exchange to Belgium. (ATTACHED)
11. Hon. Donna Cansfield, Minister of Natural Resources, acknowledging Council's
concern regarding erosion on the north shore of Lake Erie and providing program
information concerning funding and technical support. (ATTACHED)
2
12. Jean Fotheringhame, Tournament Chairman, St. Thomas Elgin General Hospital
Auxiliary, thanking Elgin County Council for its support of the STEGH Auxiliary Golf
Tournament. (ATTACHED)
RECEIVED
Seniors Picnic in the Park - 2008
JUL 1 6 2008
COlJNTY OF ELGIN
ADMINlSTRA TIVE SERVICES
July 14, 2008
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Council:
On behalf of the 2008 Seniors Picnic in the Park Planning Committee, I would like to
extend our sincere appreciation for your continued support of our event. By providing
financial backing, attending the event to bring greetings and the many Councillors who
stopped by, we thank you.
Our aim is to plan a day filled with ente1iainment, information and most of all fun for
seniors in our community. We had a great crowd again this year and early estimates are
over 1200 people attended the 2008 Picnic.
Thank you again for your kind support.
Yours truly,
;tt~ (/~
Ken Verrell
Chairperson
Seniors Picnic in the Park
Office of the
Prime Minister
Cabinet du
Premier ministre
RECEIVED
July 14, 2008
JUL 2 8 2006
COUNTY OF ELGIN
AOMlMISTRATIVE SERVICES
Ottawa, Canada KiA OA2
Mrs, Sandra J, Hem'en
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. llhomas, Ontalio
N5R 5Vl
Dear Mrs. Hem'en:
On behalf of the Right Honourable Stephen Harper, I 'You1d like to
acknowledge receipt of your con'espondence of June 24, with which you enclosed a copy
of a resolution of the city of Waterloo regarding municipal infrastructure funding.
Please be assured that the views expressed in the resolution have been
noted. As a copy of your conespondence has already been sent to the Honourable
Lawrence Cannon, Minister ofllransport, Infrastructure and Communities, I am certain
that the Minister will also have appreciated being made aware of your continuing interest
in this matter.
Yours sincerely,
-111.1f~~.
M. Bourque
Executive Conespondence Officer
Canada
De<tv drtt-uf..et,-J ~uu..o/ {/~ )1Wt~ 4 r;u~ 4&-# :
Thank you for your donations to Multi-Service Centre programs
over the past year. Sorry you could not attend our 30th Annual
Meeting (June 25) where we honoured the organizations and
individuals that support us. Please accept this certificate as a token of
our continued appreciation! (Visit our website at: www.thelivingstoncentre.com)
Thanks again.
Maureen Vandenberghe, 519-842-9008, ext. 270
MSC Communications & Development Coordinator (mvandenberghe@ocl.net)
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CORPORATION OF THE COUNTY OF ELGIN
Consolidated Financial RepOli
Year Ended December 31, 2007
i and Auditors' Report to the Members of Council,
Inhabitants and Ratepayers
RAVEN & SHAWLLP
Chartered Accountants
@!;AMero
111111111 THE MUNICIPAL EXPERTS
RECE~VED
July 29, 2008
AUG - 1 2008
COUNTY OF ELGIN
AOMlN1STflATlVE SERVICES
Warden Sylvia Hofhuis
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5VI
Dear Warden Hofhuis:
AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario)
recognizes the importance of celebrating the achievements of our members. To this end,
AMCTO annually recognizes its members - in 10 year increments - for longstanding
commitment to the Association and to the municipal profession. A certificate recognizing
each member's years of service to AMCTO has been forwarded to them directly.
. ,
. This year in your municipality, we acknowledge the commitment of the following valued
member of your staff:
Mark G. McDonald AMCT 20 year award
We ask you to assist us in recognizing this individual for their ongoing SUPPOlt for the
Association and for the part they continue to play in helping to improve the municipal
profession and in making AMCTO the leading organization in fostering and. sustaining
municipal excellence.
Our sincere gratitude to you for your continued SUPPOlt for this valued AMCTO member
. and dedicated employees of your organization. We tmst that your municipality has
tremendously benefited from their membership in AMCTO and we are confident that it will
continue to do so.
Sincerely,
~{~
Raymond D. CallelY, CMO
President
AMCTO (ASSOCIATION OF MUNICIPAL MANAGERS, CLERKS AND TREASURERS OF ONTARIO)
2680 Skymark Avenue, Suite 910, I\"lississauga, Ontario L4VV SL6
Tel: (905) 602~4294 Fax: (905) 602~4295 Ehlail: amcto@amcto.com Web: www.amcto.com
.+.
Canada Revenue Agence du revenu
Agency du Canada
RECEIVED
. ~61uq 0 7 2008
AUG 1 3 2008
COUNTY OF ELGIN You,file VOlfe ,e1",.n""
ADUliilSTI1A TlVt: ~:;()III"'!:"
. . '-"~"'" .,1.~fv'obf.fifeNotrerere(ence
Mrs. Sandra J. Heffren
Manager of Administrative Services
The Corporation of the County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5VI
Dear Mrs. Hem'en:
On behalf ofMr. William V. Baker, Commissioner of the Canada Revenue Agency,
I would like to thank you for your letter received on July 29, 2008.
Please be assured that your views have been carefully considered. As the issue you raise
falls within the responsibilities of the Honourable James M. Flaherty, Minister of
Finance, I have forwarded a copy of your letter to his office for consideration.
Again, thank you for having taken the time to write.
Sincerely,
~~ttL
fd'IPatrick Belanger
Manager
Executive Correspondence Section
c.c.:
The Honourable James M. Flaherty, P.C., M.P.
Minister of Finance
House of Commons
Ottawa ON KIA OA6
TF690 E (06)
Canada
SouthWest ~
Community Care Access Centre
~ Centre d'acces aux soins communautaires
du Sud-Ouest
356 Oxford Street West
London ON N6H iT3
Tel: 5194732222
Fax: 5194724045
Toll Free : 1 800 811 5146
August7,2008
356, rue Oxford ouest
London ON NGH lT3
Tel. : 5194732222
Telt:k : 519472 4045
Sans frais : 1 800 811 5146
RECE~VED
WWW.sw.ccac-ont.ca
Sylvia Hofhuis, Warden
Mark McDonaid, CAO
County of Elgin
450 Sunset Drive
Sl. Thomas, Ontario
N5R 5V1
AUG - 8 200B
COUNTY OF ELGIN
ADMINiSTRATIVE SERVICES
Site Offices:
london (Head Office)
Owen Sound
Seaforth
Stratford
Strathroy
St. Thomas
Walkerton
Woodstock
Dear Warden Hofhuis and Mr. McDonald:
Thank you again for the opportunity to discuss long term care with your Council on July 22nd. I enjoyed
meeting the members of Council and developing a shared understanding of the CCAC's role in the placement
process.
The key messages were:
. the governing legislation protects client choice, and ciients will be placed into long term care homes only
if they have chosen that home and have agreed to accept that bed offer;
. patient flow into hospitals and long term care homes is not confined by county boundaries;
. Elgin residents attend hospitals in London and elsewhere in the region;
. Elgin residents move to long term care homes outside Elgin County. You asked me to check for the
numbers on this - on average at least 3 Elgin county residents accept long term care beds outside Elgin
county each month.
. Similarly, residents from outside Elgin County move into Elgin long term care home beds, almost always
to be closer to family who do iive in Elgin. Our records indicate an average of 2 ciients per month.
. a 1A crisis declaration is validated by the LHIN only as a last resort based on evidence of significant
system crisis and risk to patients, including Elgin patients needing to access LHSC beds;
. during the 1A LHSC crisis declaration in May, 2008, 2 ciients moved into Elgin county long term care
home beds from LHSC, both of whom made that choice because they have family members living in
Elgin county.
You made some very good suggestions to us about more communication. We have shared our PowerPoint
information with Steve Peters MPP and, as you suggested, with Dr. Sharon Baker. We have also written a
Letter to the Editor of the Sl. Thomas Times Journal. ! have also written to the St Thomas Council, and the
County Councils throughout the South West, offering to have similar discussions and information sharing. We
will also ensure you receive a copy of our Partner Newsletter from now on so we can continue to update you
about our care and services.
Thank you again for your time and attention to this important issue. If I can be of any further assistance, please
contact me. I would be pleased to attend a future meeting to stay connected as well.
cc Paul Collins, CEO, Sl. Thomas Elgin General Hospital
Mark Brintnell, Team Lead, South West LHIN
Steve Peters, MPP, Elgin-Middlesex-London
@ Ontario
,
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Bill Tucker, Director of Education ond Secreto!)' .
July 31, 2008
Mr. Mark McDonald
County ofE/gin
450 Sunset Drive
St. Thomas, ON N5R 5VI
RECEnVED
Dear Mark McDonald:
AUG - 5 2008
COUNTY OF ELGIN
ADMiNISTRATIVE SERVICES
Re: Disposition of Properti~s
At a special meeting held on June 17,2008, the Thames Valley District School Board passed a resolution to dispose
of properties located in St. Thomas, Ontario as noted below.
Land Area .
Property Type of Age of Current . Market
Description Building Building. Zoning Value Estimate
I-Storey masonary .
Elnidale P.S. 1910 1.76 acres I R3 - Residential $525,000
25 Elm Street in average condition . 88 yrs .
. ~
Myrtle St. P.S. 3-Storey masonary 1903 1.38 acres R3- Residential $575,000
43 Myrtle Street in fair~average 105 yrs .
.. condition .
.
Scott St. P.S. 2-Storey masonary 1960 .997 acres R5-18 - Residential
50 Scott Street in average condition 48 yrs C8-1 - Commercial $700,000
Wellington St. P.S. 3-Storey masonary . 1960 . 1.43 acres R4- Residential
50 Wellington St. in fair-average 48 years . $475,000
condition .
Under Regulation 444/98 ofthe Education Act, the Board is required to offer surplus school property to co-
terminous boards and to specified public agencies at fair market value.
Jfyour agency is intere~ted in acquiring this property at fair market value, pl~ase notify me by fax at 519-452-2254
so that we can begin discussions immediately. J would also ask that if you are not interest,d in acquiring this
propeliy, that you notify me in writing prior to or no later than October 29, 2008.
Thank you for your ,arly consideration.
Yours truly,
.~
/wh
Thames Valley District School Board Business Services
1250 Dundas Slreel, P.O. Box 5888, London,Onlario N6A 5L1 Tel: (519) 452-2000 Ext. 20342 Fox: (519) 452-2254 websile: www.tvdsb.on.co
A ~, L~ e--itrf
Warden S.~\v;~ Hot-hUlls,
-rhor\ 't-you "~r YOur ~f\C0C\o.\ S\.k?j)or\- tOI MY C-u\-\vro,l
excb3€ \jeo.C' \f\ tSe~lUIY\' Tt 'IS. 3rfO-\l~ Q?rreC\Q1ed end
w',\\ o.\\o\.p <<\€. -\0 fY\CI)(, mlL.!2. lilY erpor +Ul'lt\t'S abroad,
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Ministry of Natural
Resources
Ministere des Richesses
naturelles
~
[.~~
~-~
Ontario
Office of the Minister
Bureau du ministre
Room 6630, Whitney Block
99 Wellesley Street West
Toronto ON M7A 1W3
Tel: 416-314-2301
Fax: 416-314-2216
Edifice Whitney, bureau 6630
99, rue Wellesley Ouest
Toronto (Ontario) M7A 1W3
TeL: 416-314-2301
Telec.: 416-314-2216
MNR3006MC-2008-1369
July 21, 2008
RECEIVED
Mr. John Luttmer
RR 1
Sparta ON NOL 2HO
JUL 2 4 2008
COUNty OF ELGIN
AImll~!SiRATIVE SERVICES
Dear Mr. Luttmer:
Steve Peters, MPP for Elgin-Middlesex-London, has shared with me your letter
regarding erosion on the north shore of Lake Erie. I am IJleased to respond.
The Catfish Creek Conservation Authority has been aelegated responsibility for flood
and erosion-related natural hazards, including those impacting the shorelines of Lake
Erie. To support conservation authorities in addressing shoreline hazard issues, the
province provided funding and technical support to enable conservation authorities to
undertake shoreline management planning. One such example is the Long Point
Region Conservation Authority's Shoreline Management Plan for the Lake Erie
shoreline in 1989. You may want to bring your concerns to Mr. Kim Smale, General
Manager/Secretary-Treasurer, Catfish Creek Conservation Authority, at 8079
Springwater Road, RR 5, Aylmer, Ontario N5H 2R4, or (519) 773-9037.
The Ministry of Natural Resources currently does not have a program in place to
provide financial assistance to address shoreline property damage, but we continue to
work closely with municipalities and others to address shoreline issues.
If you require additional information, please contact Rick Thompson, Lands and Waters
Technical Specialist in our Aylmer District Office, at (519) 773-4749.
Thank you for writing.
Sincerely,
Original signed by
Donna Cansfield
Minister of Natural Resources
c: The Honourable Loyola Hearn, Minister of Fisheries and Oceans Canada
Steve Peters, MPP, Elgin-Middlesex-London
Joe Preston, MP, Elgin-Middlesex-London
vMark MacDonald, CEO, County of Elgin
Rick Thompson, Lands and Waters Technical Specialist, Aylmer District Office
coP"'-D Tu CC"<JCIL.lo>!.....r: Wfl.<;JJ.)
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RECEIVED
ST. THOMAS ELGIN GENERAL HOSPITAL AUXILIARY
189 Elm Street, ST. THOMAS, ON. N5R 5C4
AUG 1 3 2008
COUNTY OF ELGlti
ADMlNlSTflATIVE SERVICES
The County Council of Elgin,
450 Sunset Drive, 1st Floor,
ST. THOMAS, ON N5R 5V1
August 6t\ 2008
STEGH Auxiliary Golf Tournament
The STEGH AuxilialY held their Golf Tournament on Saturday, July 26th at
Kettle Creek Golf and Country Club. Your supp0l1 went a long way to
helping us have a very successful day.
The Auxiliary had made a pledge to raise $200,000.00 to be donated to the
purchase of the Digital Mammography Unit for our hospital. For some time
the dedicated members ofthe Auxilimy have been working hard towards
fulfilling this commitment.
We are pleased to announce that with your support, the proceeds, over
$8,000.00 from the Golf Tournament, have helped us reach our goal.
We would like to thank you very much for your contribution.
Yours sincerely,
~.
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\{\ ,
Jean F otheringhame,
Tournament Chairman
Committee: Betty Lynn Cassis, Carolyn Rhyness, Sharon Little
Jean Glover and Dave Warden.
COUNTY OF ELGIN
By-Law No. 08-22
"A BY-LAW TO FURTHER AMEND BY-LAW NO. 04-01 ESTABLISHING THE
RETENTION PERIODS FOR RECORDS OF THE CORPORATION OF
THE COUNTY OF ELGIN"
WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, provides that a
municipality may, subject to the approval of the municipal auditor, establish retention
periods during which the records of the municipality and local boards of the municipality
must be retained and preserved in accordance with Section 254 of the Act; and
WHEREAS the Corporation of the County of Elgin did pass By-Law No. 04-01
thereby establishing retention periods for records of the Corporation; and
WHEREAS the Corporation of the County of Elgin did pass By-Law No. 06-03
amending certain descriptions and retention periods in Schedule "A" to By-Law No. 04-01;
and
WHEREAS it is deemed advisable to further amend Schedule "A" to By-Law No. 04-
01 to change certain descriptions and retention periods.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT Schedule "A" to By-Law No. 04-01 be and is hereby further amended by
Appendix"N' attached hereto and forming part of this by-law.
2. THAT authority for future amendments to establishing or amending retention periods
for the records of the Corporation of the County of Elgin be delegated to the Director
of Community & Cultural Services.
3. THAT any changes to retention periods come into force once written approval is
received from the Municipal Auditor.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 9TH DAY OF
SEPTEMBER 2008.
Mark G. McDonald,
Chief Administrative Officer.
Sylvia Hofhuis,
Warden.
-2-
"Appendix A"
By-Law No. 08-22
CODE SC~IPE NOTES - Secondary RESPON ACT INAC TOTAL FOR REMARKS
Sub ects SIBLE IVE TlVE RET'N MAT
D Develooment and Plannina
D24 land Division Committee - Engineering T 2 T+5 Pal T rejection
AppJlcalions Services E of
application
Applications and fee
information made to the Land
Division, including all relevant
documents.
EO? Waste Management Originating 2 8 10"* Pal
Includes records regarding the E
collection and disposal of
waste. Includes landfill site
records, recycling, energy from
waste, source separation,
collection S8riiceS, and
composting. May also include
Certificate of Approval (Landfill)
and related documentation.
Excludes:
Environment Planning M see
D03.
H10 Pension Records Human T T Pal T-
Resources E Termination!
Includes records detailing Retirement of
pension obligations due to employee.
individuals under OMERS. Pension
Includes pension information of plans, annual
retired personnel, including information
registration and records. returns are
kept
Excludes: permanentiy
Payments made to OMERS ~
see F01
Deductions for Pensions - see
F16
General Infonnation on Pension
Plans ~see H02
L06 Insurance Policies Originating T+ 19 P Pal T expiry of
1 E policy.
Includes municipal insurance
policy documents, such as
vehicle, liability, theft, and fire
insurance.
Excludes:
Employee Group Insurance-
see H02
Third Party Contracts - see L04
Legend: C - Current Year P - Permanent * ~ Maximum Copy Retention S - Superseded T _ Terminated
** ~ Subject to Archival Selection Pa - Paper E - Electronic (AfI numbers refer fo years unless otherwise specified.)
CLOSED MEETING AGENDA
September 9. 2008
Deleaation:
1 :00 p.m. County Solicitor - Municipal Act, Section 240.2(f) advice that is subject to
solicitor-client privilege, including communications necessary for that purpose
- Tree By-Law Violation
Staff Reports: (ATTACHED)
1. Director of Human Resources - Municipal Act, Section 240.2(d) labour relations or
employee negotiations - Warden, Council & Non-Union Increase
2. Director of Homes - Municipal Act, Section 240.2(b) personal matters about an identifiable
individual- Homes Human Resources' Updates (verbal)
3. Director of Engineering Services - Municipal Act, Section 240.2(b) personal matters
about an identifiable individual- Tenant lease
4. Chief Administrative Officer - Municipal Act, Section 240.2(b) personal matters about
an identifiable individual- Health Recruitment Partnership
5. Chief Administrative Officer - Municipal Act, Section 240.2(e) litigation or potential
litigation, including matters before administrative tribunals, affecting the municipality
or local board - Statement of Defence
6. Director of Community and Cultural Services - Municipal Act, Section 240.2(c) a
proposed or pending acquisition or disposition of land by the municipality or local
board - Sale of Estate Property
Administrative Services Department
Administration Building
450 Sunset Drive, SI. Thomas, Ontano, N5R 5V1
Phone: (519) 631-1460 Ex!. 156
Fax: (519) 633-7661
County of Elgin
www.elgin-county.on.ca
Fax
Fax:
Phone:
Re:
Warden Hofhuis and
County Councillors
Call Group
From:
Mark G. McDonald
mmcdonald@elgin-county.on.ca
September 5, 2008
If including cover sheet
To:
Additional Items for Council Agenda of
September 9, 2008
Date:
Pages:
cc:
Comments:
Reports of Staff: (attached)
1. Director of Engineering Services, Director of Senior Services T/L - Terrace Lodge - Boilers
2. Director of Senior Services - Terrace Lodge - Agreement Renewal for St. Thomas-Elgin
Alzheimer Society - Satellite Officer East Elgin
Correspondence
Items for Information (Consent A~enda): (attached)
1) Steve Peters, M.P.P., Elgin-Middlesex-London, Press Release - Over $8.8 million investment in local
municipal infrastructure.
2) OFAC Livestock Emergency Response Course, with course and registration details.
3) 2008 Elgin-St. Thomas United Way Fire Truck Pull and Kick Off - registration information.
THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED,
CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED
RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION, DISTRIBUTION OR
COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE
ARE PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY TELEPHONE.
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Rhonda Roberts, Director of Seniors Services
DATE: September 2, 2008
SUBJECT: Terrace Lodge - Boilers
CORPORATE GOALS:
To ensure fiscal responsibility and accountability,
To recognize and seize opportunities for improvement.
INTRODUCTION:
In 1996 the 12 - 60 gallon electric hot water tanks were replaced at Terrace Lodge with
two energy efficient boilers. Earlier this year, parts of the exhaust venting were corroding
and staff recommended to our maintenance contractor that they review the system's
condition. Upon that review all parties realized that the two boilers installed in 1996 did
not meet standards and now must have modifications or be replaced.
DISCUSSION:
In 1996 the County of Elgin, under contract to Enershare, agreed to replace the original 12
- 60 gallon hot water tanks at Terrace Lodge with two new energy efficient boilers.
Enershare is no longer in business. Enershare contracted the supply and installation of the
new boilers and associated works to a London based contractor which is still in business.
Upon completion, the contractor arranges the inspection for the supply of natural gas and
for supply of electricity. If the contractor does not meet the specifications, then the natural
gas or electrical connections cannot be energized. In this case both of the utilities
energized their works.
Since the installation the County has contracted our maintenance of the boilers to three
different licensed contractors. Each contractor must inspect the systems in order that it is
operational and operating efficiently.
Earlier this year staff requested our present maintenance contractor review the exhaust
ducting due to rusting. The contractor then made contact with The Technical Standards &
Safety Authority (TSSA) for their opinion, which regulates the industry.
TSSA is a not for profit, self funded, delegated administrative authority that administers
and enforces public safety laws in various sectors under Ontario's Technical Standards and
Safety Act. They proVide services for: amusement devices, boilers & pressure vessels,
2--
elevating devicesl fuelsl operating engineersl ski Iiftsl upholstered & stuffed articles and
mechanic and technician certification. TSSA review's the elevating devicesl fuels and
boilers for the County of Elgin.
TSSA then made the foliowing written noticel the existing venting is non-compliant with
the manufactures certified instructions and the ONT CSA B149.1-05 code and the
infractions are as follows:
. the Djurland power venter is to be located at the exit of the building to the out
doorsl
. type 'C' venting cannot be used for positive vent pressurel
. type 'C' vent cannot be used out doors. Single wall type '61 vent passes through the
exterior wall to a type 'C' elbow into the type 'B1 vent,
. type 'B' vent cannot be used out doors except for above the roof,
. the vent termination is not approved for this application and
. the venting has corroded.
Also1 as part of the inspection by TSSA the County must complete the following: the
venting on the two boilers must be as per manufacturers instructionsl the venting must be
inspected by a registered contractor every 30 days to ensure that the venting is operating
in a safe manner until repairs can be made and the County must proVide the names of the
contractors and their installation documents who originally installed the two boilers. The
County is in the process of completing the above requirements with the exception of the
venting.
In order to comply with the venting of the boilersl the power vents must be moved to a
location near the exterior of the building or install two new boilers in the same location.
As stated above the present boilers were installed in 1996 and they have a life expectancy
of 15 years. Heating equipment that uses carbon based energYI such as boilersl certainly
are more efficient today than in 1996. Also1 moving the boilers for another 3 years of life
expectancy does not make financial sense. There are many unknowns involved with
relocating the existing 12 year old boilers and therefore this option is not recommended.
Replacing the existing boilers with new more energy efficient models will save on energy
expenses and will also reduce the operational costs with fewer repairs as compared to the
existing boilers which are nearing the end of their life expectancy.
Staff has received three quotes to replace the existing boilers and the prices are listed
below.
Company
Climate Control En ineers and Contractors
R & R Refri eration Incor orated
Hitchman Chalmers Limited
Climate Control Engineers and Contractors provided the lowest price of $38,900.
3'
Engineering staff were interested in the cost to complete the repairs as requested by
TSSA. The estimated cost for those repairs to existing boilers is $10,000. In 2007 the
energy costs for the boilers was $12,000. The existing boilers have an efficiency rating of
50 to 60% and the new boilers would have an efficiency rating of 90 to 95%. The possible
savings if the boilers were replaced is 30% of the $12,000 or $3,500 annually.
CONCLUSION:
The boilers at Terrace Lodge require modifications to existing plant or as an alternative be
replaced. Modifying the existing 12 year old boilers is estimated at $10,000 and replacing
the boilers with new energy efficient boilers is estimated at $38,900.
Time is of essence for the either the replacement or repairs as required by TSSA. Due to
the life expectancy of only three years remaining and energy savings, staff are
recommending replacing the existing boilers. Staff has solicited three prices to replace
boilers, with the lowest price provided by Climate Control Engineers and Contractors of
$38,900.
RECOMMENDATION:
That Council approve the replacement of the two boilers at Terrace Lodge; and also,
That Climate Control Engineers and Contractors replace the boilers at the price of
$38,900; and also,
That the costs to replace the boilers be allocated from the Mill Rate Stabilization Reserve.
Respectfully Submitted
~
Ma Donald
Chief Administrative Officer
!o/L Clayton Watters
Director, Engineering Services
tJ!~'ft;
honda Roberts
Director of Seniors Services
If
REPORT TO COUNCIL
FROM: Rhonda L. Roberts
Director of Senior Services - Terrace Lodge
DATE: September 1, 2008
SUBJECT: Agreement Renewal for St. Thomas-Elgin Alzheimer Society-Satellite Office
East Elgin
CORPORATE GOAL/S) REFERENCED:
1. To promote cultural services
2. To nurture and support dignified long-term care
3. To promote Elgin as "The Place to Live"
4. To forge community partnerships
5. To provide innovative and collaborative quality service
6. To recognize and seize opportunities for improvement
INTRODUCTION /DISCUSSION:
The SI. Thomas-Elgin Alzheimer Society has trialled a satellite office at Terrace Lodge since
September 2007. The agreement for on-going use of the office space is up for renewal. The
Executive Director of the SI. Thomas-Elgin Alzheimer Society has expressed an interest in
continuing the satellite office for the Alzheimer Society in East Elgin County at Terrace Lodge.
CONCLUSION:
Alzheimer Society satellite office in East Elgin County has improved accessibility to residents in the
community through outreach and education to family members. The staff within the home has
benefited from access to enhanced education sessions. The community as a whole will continue
to benefit from the location of a satellite office in East Elgin County. The cost charged for the trail
period was $1.00. This amount is in keeping with the agreement between the County of Elgin and
VON for use of office space at Terrace Lodge.
RECOMMENDATION:
THAT the SI. Thomas-Elgin Alzheimer Society be given permission to continue to establish office
space for it's satellite operation from September 1, 200B-September 30, 2009 for a fee of $1.00;
and
THAT, this report be received and filed.
Respectfully Submitted
Rhonda . Roberts
Director of Senior Services-TL
Mark . cDonald
Chief Admims . e Officer
s
~ "(';~~;~ O>H'Hm
Peters
STEVE PETERS MPP
PAGE 01/02
M.P.P.
Elgin~Middlese)(~London
tfj
Onlal'kl
PRESS RELEASE
For Immediate Release
August 25,2008
Over $8.8 million investment in local municipal infrastructure
Investing in Ontario Act delivers $1.1 billion across the province
ST. THOMAS - The McGuinty government is immediately investing an additional $1.1 billion in municipal
infrastructure to improve roads and bridges, expand public transit and build other municipal projects.
Elgin-Middlesex-London MPP Steve Peters confirmed today that municipalities in his riding will be receiving
a total of $8,832,198 this fall to move ahead with their next infrastructure priority.
Here is the breakdown of the funding for Elgin-Middlesex-London:
. City of 51. Thomas, $3,435,804
. County of Elgin, $1,604,467
. Town of Aylmer, $442,267
. Municipality of Bayham, $420,870
. Municipality of Central Elgin, $796,006
. Municipality of Dutton-Dunwich, $239,058
. Township of Malahide, $552,318
. Township of Southwold, $295,554
. Municipality ofThames Centre, $711,198
. Municipality of West Elgin, $334,656
The increase in infrastructure funding comes as a result of the government passing the Investing in Ontario
Act, 2008. Because of that Act, the government's surplus above $600 million for the 2007-08 fiscal year was
able to flow to municipalities to fund infrastructure projects.
Today's announcement was triggered by the release of the 2007-08 Public Accounts, which show a $1.7
billion surplus for the past fiscal year.
Investing in infrastructure is part of the Ontario government's five-point economic plan to build a stronger
economy.
"Through this investment, the Ontario government is taking another step forward in its relationship with its
municipal partners," Peters said. "Local municipalities will now have the ability to choose their next
infrastructure project, and to move that project forward." .
/2...
Constltuencv OuICD; 542 Talbot Street, St Thomas, Ohtarlo N5P lC4
Tel: (519) 631-0666 Fax: (519) 631-9478 E-mail; speters.mpp.co@liberal.ola.org
Rece ived Time Aug, 25. 2008 1: 18PM No, 1134 ?
08/25/2008 13:29
519-531-9478
STEVE PETERS MPP
PAGE 02/02
Steve
Peters
M.P.P.
Elgin-Middlesex-London
!tj
On19/1o
PRESS RELEASE
QUICK FACTS
. This year the Investing in Onterio Act, 2008 and regulation direct a portion of provincial surpluses to
municipalities for infrastructure needs, such as improving roads and bridges, expanding transit and
upgrading social housing.
. Every municipality in Ontario will benefit. $1.1 billion in capital grants will be paid to municipalities
and $600 million will go towards reducing the province's accumulated deficit.
. In 2007, the Ontario Chamber of Commerce did a survey of Ontario economic leaders and found
"91 % of those surveyed indicated that infrastructure was the most critical Issue to be addressed
today."
. With today's announcement, in 2007-08 the Ontario government invested a total of $9.9 billion in
infrastructure to improve the province's highways, public transit, municipal roads and bridges,
hospitals, places to learn and other public assets. Of that, $3.5 billion has gone towards
municipalities for infrastructure. .
LEARN MORE
See how the Investing in Ontario Act will be helping your community.
Find out how Ontario's five-point plan for the economy can help your familv and your business.
Read background information on the Investina in Ontario Act.
Learn more about the Provincial-Municipal Fiscal and Service Deliverv Review, the government's
commitment to working towards a sustainable, provincial-municipal relationship.
See how Ontario is helpina to build infrastructure across the province.
Learn more about what's happenina in Ontario's municipalities.
-30-
For more information contact Craig Bradford, Communioations Assistant, (519) 631-0666.
ConStltuencv onice: 542 Talbot Streel, St Thomas, Ontario N5P 104
Tel: (519) 631-0666 Fax: (519) 631-9478 I.mall: SpelerS.mPD.CO@liberal.Ola.Oro
Received Time Aug. 25, 2008 1:18PM No.1134 1
09/01/2008 02:15 FAX
BILL LOWE
141002
'('~"-'" -1\C Livestock Emergency Response Course
~ "NTh"O ,^"""N1"" ">l'""" What should happen when a truck full of cattle, pigs or poultry is in an
accident? OFAC will be hosting two livestock emergency courses for front line response and rescue
teams. This course has been set up in response to a need identified by OFAC members, government,
local emergency teams, and humane societies. The course is designed to provide information and
hands on training on how to handle livestock in emergency sttuations, with a goal of improving
animal well-being and human safety.
The course facilitator, Jennifer Woods of Alberta, has been delivering the Uvestock Emergency
Response Course since 1998, often in partnership with Alberta Farm Animal Care. She assisted fire
departments at several livestock accidents, is certified in technical large animal rescue and has
delivered this program across North America.
The course will cover decision making for acddents involving livestock, trailer design and extrication,
animal behaviour, means to calm, rescue, capture and temporarily confine animals, laws, euthanasia
protocols and how to develop response teams. Spots are limited, so register early!
Course Details:
Registration will begin at 8:30 a.m. and this interactlve course will run from 9:00 a.m. to 4:30 p.m.
Course 1: September 17, 2008 - Kemptville College, Kemptville, ON
Course 2: September 18, 2008 - Western Fair Sports Centre, London, ON
Registration: (includes manual) $100. Lunch will be available for purchase on-site. No refunds.
Confirmation of registration will be when payment has been received. If you cannot attend and have
paid, you c<tn send someone in your place. Please notify the office of the change when appropriate.
Name:
Organization:
Address (including Postal Code):
Phone:
Email:
Course Date: Course 1:
Course 2:
D I have enclosed a cheque (Payable to Ontario Farm Animal Council)
D Please charge my VISA
Card #
Signature of Cardholder:
Mastercard
Expiry
Name on Card:
Mail Complete Fonn and Payment to:
Ontario Farm Animal Council 100 Stone Road West Guelph, ON N1G 5L3 Fax: 519-837-3209
(f c:. c.. LI4A.. v.rA Awol..().['fI+{(
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ReceiveO Time Sep. I. 2008 2:38PM No.1179
09/01/2008 02:15 FAX
BILL LOWE
141003
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NOTICE
There has been a demand for additional
training of OFAC's Livestock Emergency
Response Courses.
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OFAC will offer two Livestock Emergency
Response Courses this fall. The first will be
held on September 17, 2008 at Kemptville
College, Kemptville, ON and the second on
September 18, 2008 at the Western Fair
Sports Centre in London, ON.
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Please forward the attached information
to anyone you know who may be
interested in participating.
Visit www.ofac.orq or call 519-837-1326
for more information and to register.
Payment confirms your spot. Your payment is
non-refundable, as we always have waiting
lists.
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We look forward to seeing you there!
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~008 ELGIN-ST. THOMAV"
,~ UNITEOWAY ~'
FIRE TRUCK PULL & KICK OFF
REV UP THOSE MUSCLES & SUPPORT UNITED WAY
Recruit your platoon members (9 + yourself = 10)
Pick a Platoon name
Phone or fax the United Way office with a Platoon name before
September 5, 2008
Suggest Platoon members collect minimum pledge of $100.00
each
Truck Pull- Thursday, September 18, 2008
Location: St. Thomas Timken Community Centre, Doug Tan.y
Room
Registration from 3:30 - 4:30
Pull starts at 5 :00, awards presentation to follow
Meal: $7.00 per person (includes either a veggie or chicken salad wrap, coleslaw, non-alcoholic drink
and chips)
.
.
.
.
.
.
.
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TROPHffiS AWARDED:
Best Pull
Best Ladies Pull
Best Dressed
Most Spirited
Most Donations by Team
Most Donations by Individual
Individual who collects $100.00+ and hand in their pledges by September 16 will receive a free meal
ticket
United way
of Elgln-St. Thomas
United Way Office Phone: 519-631-3171
/0