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September 9, 2008 Minutes Carried That the report on the Central Community Health Centre from Ms Development Team, be received and filed. Moved by Councillor Marks Seconded by Councillor Menn Mary Chudley, Centre Ms. Mary Chudley, Centre Development Team, Association of Ontario Health Centres, attended at 9:29 a.m. to present information on the new Central Community Health Centre serving Central Elgin, Southwold and St. Thomas. Ms. Chudley reviewed the history of community health centres, funding, services provided, medical appointments and providers of medical services, requirements to become a patient of the health centre, and that a centre is not a walk-in clinic. Councillors noted mental health and issues facing the elderly are a concern in this area. Responding to a question regarding division of municipalities on opposite sides of a roadway where one is included in medical provision at the health centre and one is not, Ms. Chudley noted health programs are available to all but enrolment for primary medical care would most likely not be provided if residency is not in an included municipality. Warden Hofhuis thanked Ms. Datars-Bere for the Informative reports and the delegation left at 9:29 a.m. Carried THAT the reports entitled "Second Quarter Report for April, May and June 2008"; "Social Assistance Case load Levels and Financial Implications"; and "Investment of National Child Benefit Supplement and Development of the Transitional Benefit Program" from the Director of Ontario Works and Social Housing, St. Thomas-Elgin Ontario Works, be received and filed Moved by Councillor Mennill Seconded by Councillor Vowel Ms. Sandra Datars-Bere, Director of Ontario Works and Social Housing, St. Thomas-Elgin Ontario Works, attended at 9:00 a.m. to present the Second Quarter Report for April, May and June; Social Assistance Case load Levels and Financial Implications; Investment of National Child Benefit Supplement and Development of the Transitional Benefit Program. Ms. Datars-Bere highlighted items from the Second Quarter Report including case load numbers, child care wait lists and subsidies, progression of affordable housing projects, and homeownership loans. Social Assistance case load levels are increasing and with the large number of layoffs in Elgin County, additional financial resources will be required. DELEGATIONS DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF- None Carried THAT Moved by Councillor Habkirk Seconded by Councillor Mcintyre the minutes of the meeting held on July 22. 2008 be adopted Warden Hofhuis in the Chair. The Elgin County Council met this day at the Administration Building, at 9:00 a.m., in accordance with adjournment, with all members present except Councillors Acre (attended later) and Wilson (on vacation). Tuesday, September 9. 2008 COUNTY COUNCIL THAT the "County of Elgin Classification and Records Retention Schedule" as established under By-law No. 04-01 and as amended under By-Law No. 06-03 be further amended; and, Moved by Councillor Vowel Seconded by Councillor Warwick Records Retention Update - Director of Commun and Cultural Services Counci took a break at 10:09 a.m. and reconvened at 10:20 a.m Carried THAT the Warden and the Chief Administrative Officer be authorized agreement. to sign the lease THAT the St. Thomas-Elgin Alzheimer Society be permitted to continue to use office space at Terrace Lodge for its satellite operation from September 1, 2008 - September 30, 2009 for a fee of $1.00; and, Moved by Councillor Mennill Seconded by Councillor Mcintyre Aqreement Renewal for St. Thomas-EI n Alzheimer Socie Elqin - Director of Senior Services. Terrace Lodqe Satellite Office East Carried THAT staff be directed to utilise the new RPN funding according to the LHIN guidelines increasing each home's full-time complement and additional part-time hours not to exceed the new funding amount. THAT the Warden and the Chief Administrative Officer sign an Amending Agreement with the Ministry of Health and Long-Term Care to secure additional RPN funding; and, Moved by Councillor Marks Seconded by Councillor Menn Minist of Health & Lonq Term Care - LHIN - RPN Fundin Senior Services. Terrace Lodqe Carried A reement - Director of THAT the report "Adult Day Program Expansion - Increased Staffing Hours and Complement" dated August 20, 2008, from the Adult Day Program Coordinator be received and filed Moved by Councillor Mcintyre Seconded by Councillor Marks ncreased Staffin Hours and Com lement - Adult Reports Carried THAT we do now proceed in Committee Of The Whole Counci Moved by Councillor Marks Seconded by Councillor Mcintyre Warden Hofhuis thanked Ms. Chudley for the presentation and the delegation left at 10:01 County Council 2 September 9, 2008 a.m Carried THAT the rental rate of $12.50 per square foot for the proposed Terrace Lodge Ambulance Base, to be cost shared with the City of St. Thomas on the same basis as above, be approved. THAT the renewal of ambulance base leases for Edward St. and Shaw Valley at a renewal rate of $12.50 per square foot for the period of January 1,2009 to December 31,2013 with lease costs to be co-shared with the City of St. Thomas be approved; and further, Moved by Councillor Warwick Seconded by Councillor Menni Ambulance Bases Lease Renewal A Manaqement Coordinator reement - Ambulance & Emer enc Carried THAT Mrs. Ella Kyle and Mrs. Erika Lang be recognized at an upcoming Council meeting for their many years of providing Council lunches. THAT prices be requested for provision of the Council Christmas lunch and the annual Warden's Election Reception, and the catering be awarded by staff who will ensure the County Procurement Policy is followed; and, THAT a hot meal be provided for Council lunches when continue over into the afternoon and, Moved by Councillor Habkirk Seconded by Councillor Vowel it appears the meeting may Caterin for Council Lunches - Manaqer of Admmistrative Services Carried THAT the report "2009 OMERS Contribution Rates" dated September 9.2008, presented by the Director of Human Resources be received and filed Moved by Councillor Mcintyre Seconded by Councillor Menni 2009 OMERS Contribution Rates - Pa ro & Benefits Coordinator Carried THAT the report "Summer Reading Award for Springfield Library" dated August 5.2008 from the Director of Community and Cultural Services be received and filed Moved by Councillor Mennill Seconded by Councillor Marks Springfield Library staff members Ms. Colleen DeVos and Ms. Maria Smit attended meeting and Warden Hofhuis and Council commended the staff on their efforts in achieving this award. the Summer Readin Cultural Services Award for S rin field Libra - Director of Commun and Carried THAT authority for future amendments to this policy be delegated to the Director of Community and Cultural Services, with any changes to retention periods requiring the written approval of the municipal auditor. County Council 3 September 9, 2008 Carried THAT the report "Update - Tangible Capital Asset Project" dated July 31 Financial Analyst be received and filed. Moved by Councillor Habkirk Seconded by Councillor Mcintyre 2008 from the Update - Tan Financial Anal ital Asset Prolect - Director of Financial Services and Carried THAT the Warden and the Chief Administrative Officer be directed and authorized to enter into an agreement with Keller Roofing and Sheet Metal Inc. to complete the roof replacement at Whites Station, Contract No. 2660-05-01. THAT the excess funds required for this project be financed through cash reserves; and THAT Keller Roofing and Sheet Metal Inc. be selected for the supply of all labour, materia and equipment necessary for the roof replacement at Whites Station, (County Road #51), Municipality of Central Elgin, at their quoted price of $150,990,00 (including taxes); and Moved by Councillor Marks Seconded by Councillor Habkirk Roof Replacement at Whites Station - Director of En Services Carried THAT J&A Cleaning Solutions be selected for the supply of all labour, material and equipment necessary for the provision of custodial maintenance service at the County of Elgin Administration Building at a total price of $231,159.60 (including taxes) for a three- year term commencing October 1, 2008 to September 30, 2011. Moved by Councillor Habkirk Seconded by Councillor Menn Custodial Maintenance Service. Admmistration Buildin Services - Director of En Carried THAT the report "Update-Use of Airway Adjunct in Patient Care" dated August 14, 2008 from the Ambulance & Emergency Management Coordinator be received and filed Moved by Councillor Warwick Seconded by Councillor Menni Update - Use of Airwav Adiunct Manaqement Coordinator n Patient Care - Ambulance & Emer Carried THAT the 2000 Ford Diesel Ambulance vehicle be auctioned or traded in against the purchase price and the 2002 ambulance vehicle be retained as a spare fleet vehicle. THAT the purchase of a 2008 GM Chevrolet Gas Ambulance and 2008 GM Chevrolet Diesel Ambulance from Crestline, plus applicable taxes and freight charges, with funds acquired from the Capital-Ambulance Replacement Reserve be approved; and, Moved by Councillor Mcintyre Seconded by Councillor Menn New Ambulance Vehicle Purchase - Ambulance & Emer County Council 4 September 9, 2008 Coordinator THAT the Municipality of Central Elgin be notified that the County of Elgin is Interested in a pumping station and force main along Sunset Road; and, Moved by Councillor Marks Seconded by Councillor Mcintyre Sanita Services Services for the Coun Admmistration Buildin Carried - Director of En THAT the cost for the construction of the additional parking area be allocated from Rate Stabilization Fund the Mill THAT Berdan Paving Ltd. be selected to provide the construction of the above noted parking area at a cost of $12,127.50; and also, THAT the addition of approximately 3300 sq. ft. of additional parking area at Terrace Lodge be approved; and, Terrace Lodqe Additional Parkin Senior Services Terrace Lodqe - Director of En Carried Services. Director of THAT the request from the Belmont Area Community Policing Association for the establishment of a Community Safety Zone in the New Sarum School area be denied as the request does not meet the County's warrant policy criteria Moved by Councillor Habkirk Seconded by Councillor Menn Request to Establish a Commun Zone - New Sarum School Carried THAT all costs to prepare the said agreement be borne by the Chippewa Land Claim Trust who will also pay a one-time fee of $1,000.00 with an additional yearly fee of $500.00 for use of the County of Elgin right of way. THAT the Warden and the Chief Administrative Officer be authorized and directed to sign an agreement; and further, THAT the County of Elgin permits the use of lona Road for Chippewa Land Claim Trust; and, Moved by Councillor Mcintyre Seconded by Councillor Marks municipal services to the A reement with Ch ewa Land Claim Trust - Director of En Carried Services THAT the Warden and one other member of County Council attend the media awareness information session tentatively set for September 24,2008 at the O.P.P. office on Westminster Borne in London Moved by Councillor Mennill Seconded by Councillor Habkirk The Director of Engineering Services noted he is attempting to have meeting date changed due to Council conflicts the media information Deer Vehicle Accidents - Director of En County Council 5 Services September 9, 2008 Marion I. Koepke, City Clerk, City of Owen Sound, with a resolution: 1) requesting the Ontario government provide a full exemption of provincial sales tax on goods and services purchased by the Ontario police services; 2) requesting the Government of Ontario provide a full exemption of provincial sales tax on goods and services purchased by Ontario municipalities. 5 Nancy Green, Director of Social Services, County of Lanark, requesting the Province reinstate Back to School and Winter the transitional year of 2008. with a resolution Clothing Allowances for 4 Debbie Edmonds, Town Clerk, Town of Halton Hills, with a resolution requesting appointment of persons to conduct a provincial public inquiry into the challenges facing municipalities from the Places to Grow Act and the Bill 51 amendments to the Planning Act legislation. 3 Natalie Garnett, Clerk, Township of Galway-Cavendish & Harvey, with a resolution requesting the Federal and Provincial governments protect Canada's water resources from export discussions and the fresh water lakes and rivers from being used as toxic dumps for the mining and oil refining industries. 2 Ginette Martin-Stephan, Deputy Clerk, Township of North Stormont, Township of Muskoka Lakes resolution re: MPAC. supporting the Cheryl Mortimer, Clerk, Township of Muskoka Lakes, with a resolution requesting that MPAC allocate provincial funding to provide up-to-date accurate information in order to fulfill legislated requirements of municipalities. 1 Items for Consideration CORRESPONDENCE Carried THAT THAT Climate Control Engineers and Contractors replace $38,900 plus GST; and also, the costs to replace the boilers be allocated from the Mill Rate Stabilization Reserve. the boilers at the price of THAT Moved by Councillor Mcintyre Seconded by Councillor Marks the replacement of the two boilers at Terrace Lodge be approved and Services. Director of Senior Carried THAT the City of Toronto be informed of the County's private signage policy and suggest a more effective placement on private property. Moved by Councillor Habkirk Seconded by Councillor Vowel Council discussed the pros and cons of making an exception to the policy In this case. Si of Toronto - Depu Director of En Services Carried THAT the Municipality of Central Elgin reimburse the County of Elgin for costs above what it would have paid as additional users tie into the system in future years. THAT the County of Elgin accept the estimated cost of $1,028,000 (plus GST) for the pumping station and force main and upfront 100% of the cost of the project from the County of Elgin financing account; and also, County Council 6 September 9, 2008 Carried THAT Correspondence Item #3 be received and filed Moved by Councillor Warwick Seconded by Councillor Habkirk The following recommendation was adopted respecting Correspondence Item #3 Carried THAT the Corporation of the County of Elgin supports the endorsement from the City of St. Thomas of the resolution from the CAW Local 2168 and the NDP regarding the manufacturing crisis in the St. Thomas area. and THAT the Corporation of the County of Elgin supports the endorsement from the Town of Milton of the resolution from the Region of Halton requesting the Minister of the Environment to consider placing a deposit/return system on aluminum and plastic drink containers. and THAT the Corporation of the County of Elgin supports the resolutions from the City of Owen Sound requesting the Ontario government to provide a full exemption of provincial sales tax on goods and services purchased by the Ontario police services; and requesting the Government of Ontario to provide a'full exemption of provincial sales tax on goods and services purchased by Ontario municipalities. and THAT the Corporation of the County of Elgin supports the resolution from the County of Lanark requesting the Province to reinstate Back to School and Winter Clothing Allowances for the transitional year of 2008 and THAT the Corporation of the County of Elgin supports the resolution from the Township of Galway-Cavendish & Harvey requesting the Federal and Provincial governments to protect Canada's water resources from export discussions and the fresh water lakes and rivers from being used as toxic dumps for the mining and oil refining industries. and THAT the Corporation of the County of Elgin supports the resolution from the Township of Muskoka Lakes requesting that MPAC allocate provincial funding to provide up-to-date accurate information in order to fulfill the legislated requirements of municipalities. Moved by Councillor Habkirk Seconded by Councillor Marks The following recommendation was adopted respecting Correspondence 6, and 7: Items #1 2.4.5 Melanie Reska, Administrative Clerk, City of St. Thomas, endorsing the CAW Local 2168's resolution regarding the manufacturing crisis in the St. Thomas area and request Council's endorsement of the resolution 7 Shelly van Empel, Legislative Administrator, Town of Milton, requesting support for the resolution from the Region of Halton requesting the Minister of the Environment consider placing a deposit/return system on aluminum and plastic drink containers. 6 County Council 7 September 9. 2008 Carried THAT Correspondence Moved by Councillor Habkirk Seconded by Councillor Mcintyre Items #1-15 be received and filed 2008 Elgin-St. Thomas United Way Fire Truck Pull and Kick Off with registration information. 15 14 OFAC Livestock Emergency Response Course, with course and registration details Steve Peters, M.P.P., Elgin-Middlesex-London, with Press Release - Over $8.8 million investment in local municipal infrastructure. 13. Jean Fotheringhame, Tournament Chairman, St. Thomas Elgin General Hospital Auxiliary, thanking Elgin County Council for its support of the STEGH Auxiliary Golf Tournament. 12. 11 Hon. Donna Cansfield, Minister of Natural Resources, acknowledging Council's concern regarding erosion on the north shore of Lake Erie and providing program information for funding and technical support. Chelsey Watters thanking Council for the financial support she received for her cultural exchange to Belgium 10 Sharon Dawson, Manager of Support Services, Thames Valley District School Board, with correspondence concerning the TVDSB's resolution to dispose of surplus properties located in St. Thomas. 9 8 Cathy Bishop with a thank you note to Warden Hofhuis and Members of Counci Sandra Coleman, Executive Director, Community Care Access Centre, thanking Council for the opportunity to discuss long-term care issues 7 Patrick Belanger, Manager, Executive Correspondence Section, Canada Revenue Agency, acknowledging Council's support of the City of Waterloo's resolution concerning the deduction limit of tax exempt allowance paid by employers to employees using personal vehicles for business purposes. 6 Raymond D. Callery, President, Association of Municipal Managers, Clerks and Treasurers of Ontario, with correspondence recognizing Mark G. McDonald's 20 year service award. 5 Raven & Shaw, Chartered Accountants, with a copy of the County of Elgin Consolidated Financial Report Year Ended December 31, 2007 and Auditor's Report to the Members of Council, Inhabitants and Ratepayers. 4. Maureen Vandenberghe, Communications & Development Coordinator, Tillsonburg & District Multi-Service Centre, with a Certificate of Appreciation thanking County Council for its support. 3 M, Bourque, Executive Correspondence Officer, Office of the Prime Minister, acknowledging Council's support of the City of Waterloo's resolution concerning the 2008 Municipal Road and Bridge Infrastructure Investment infusion of funds and sustainable infrastructure funding to municipalities. 2 Ken Verrell, Chairperson, Seniors Picnic In for support of the 2008 Seniors Picnic. 1 the Park 2008 thanking County Counci Items for County Council nformation (Consent Aqenda 8 September 9, 2008 Carried THAT the recommendations from the County Solicitor regarding various tree by-law violations be accepted and endorsed and the Solicitor be authorized and directed to commence prosecution. Moved by Councillor Marks Seconded by Councillor Acre Carried THAT we do now Moved by Councillor Mennill Seconded by Councillor Mcintyre rise at 2:07 p.m and report. The County Solicitor and the County Tree Commissioner attended at 1 Council Chambers at 1:19 p.m 00 p.m and left Carried THAT we do proceed in a Closed Meeting at 1 :00 p.m. in accordance with the Municipal Act Section 240.2(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding tree by-law violations; Section 240.2(d) labour relations or employee negotiations regarding Warden, Council and Non- Union increase; Section 240.2(b) personal matters about identifiable individuals, including municipal or local board employees regarding Homes' Human Resources updates, a Tenant Lease, and the Health Recruitment Partnership; Section 240.2(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding a Statement of Defence; and Section 240.2(c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding Sale of Estate Property. Moved by Councillor Mcintyre Seconded by Councillor Habkirk Council recessed at 12:01 attendance p.m. and reconvened at 12:55 p.m. with Councillor Acre in Matters of Ur - None Notice of Motion - None Warden Hofhuis noted the Plowing Match in Bruce County is upcoming and that the County has a promotional booth at the event, which will be manned by a few County Councillors and staff. Warden Hofhuis reminded Council of the Branding Exercise launch at G.T.'s in Port Stanley on September 11 th. The Warden is unable to attend and has asked Councillor Acre to speak at the event on her behalf and she encouraged attendance by Council. Warden Hofhuis informed Council that the production company from "The Big City Broker" television program on HGTV was in Port Stanley to film and that she had spoken to lands that are available throughout Elgin County for development. Warden Hofhuis reminded members that an Economic Development Summit is scheduled for tomorrow and noted she is prepared to speak at the Summit on behalf of the County Councillors may speak for up to 3 minutes on issues that affect their respective municipalities if they wish. Statements/In Members OTHER BUSINESS County Council 9 September 9, 2008 THAT the confidential information filed. Carried Moved by Councillor Vowel Seconded by Councillor Mcintyre report on sale of an estate property be received and THAT the Statement of Defence regarding a potential filed. Carried Moved by Councillor Warwick Seconded by Councillor Habkirk itigation matter be received and Carried THAT the Health Recruitment Partnership Committee be expanded to include a representative from the Elgin Medical Association THAT the municipal contributions allocated in 2009; and, ($16.800 County and $10.200 City) be approved and THAT the Health Recruitment Partnership (through the City of St. Thomas) be authorized and directed to enter into an agreement with the St. Thomas-Elgin General Hospital for the recruitment of an obstetrician according to the terms and conditions of the Partnership Agreement; and, Moved by Councillor Acre Seconded by Councillor Marks n addition, a staff direction was approved regarding settling an issue through mediation THAT the Human Resources update on matters Terrace Lodge be received and filed. Carried Moved by Councillor Marks Seconded by Councillor Acre regarding employees at Elgin Manor and Carried THAT the lease start on November 1, 2008, for a lease rate of $14.25 per square foot in year one, plus GST, ($8,336.25 per year) and $14.50 per square foot in year two, plus GST, ($8,482.50 per year). THAT the Warden and the Chief Administrative Officer be authorized and directed to sign a lease agreement with Alzheimer Society of St. Thomas-Elgin for offices 229 and 234; and, Moved by Councillor Mennill Seconded by Councillor Warwick Carried THAT the Warden, Council and Non-Union inflationary increase be set at 3% per year for 2009 and 2010 and that the increase be effective the first pay of the year and the necessary by-law be prepared. Moved by Councillor Marks Seconded by Councillor Vowel County Council 10 September 9, 2008 County Council 11 September 9, 2008 Moved by Councillor Marks Seconded by Councillor Mcintyre THAT we do adopt the recommendations of the Committee Of The Whole Council. - Carried. BY-LAWS Moved by Councillor Mcintyre Seconded by Councillor Habkirk THAT By-Law No. 08-22 "A By-Law to Further Amend By-Law No, 04-01 Establishing the Retention Periods for Records of the Corporation of the County of Elgin" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Warwick Seconded by Councillor Mennill THAT By-Law No. 08- 23 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 9, 2008 Meeting" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marks Seconded by Councillor Mennill THAT we do now adjourn at 2:10 p.m. to meet again on September 23,2008 at 9:00 a.m Carried.