04 - February 14, 2023 County Council Agenda Packagemivaru�m;,
Elgin County Council
Regular Council Meeting
ORDERS OF THE DAY
Tuesday, February 14, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
NOTE FOR MEMBERS OF THE PUBLIC:
Please click the link below to watch the Council Meeting:
https://www.facebook.com/ElginCountyAdmin/
Accessible formats available upon request.
1. CALL TO ORDER
2. ADOPTION OF MINUTES
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 St. Thomas -Elgin Social Services
4.2 Wildscape Co. - Project Sinkhouse
5. COMMITTEE OF THE WHOLE
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
Pages
0
11
M
6.1 Warden Ketchabaw - Warden's Activity Report December 2022 & 56
January 2023
6.2 Director of Homes and Seniors Services - Homes - Request for 65
Temporary Part -Time Clerical Support
6.3 Manager of Economic Development, Tourism & Strategic Initiatives - 68
Tourism Cruiser
6.4 General Manager of Engineering, Planning & Enterprise/Deputy CAO - 80
Draft Plan Approval, Plan of Subdivision, Municipality of Bayham, File
No. 34T-BY2201
6.5 General Manager of Engineering, Planning & Enterprise/Deputy CAO - 92
Local Municipality Road Maintenance Agreement Additional
Administration Fee
6.6 Chief Administrative Officer - HR Policy 8.390 - COVID-19 Vaccination 96
Verification Policy - rescindment recommendation
A
a
6.7
Chief Administrative Officer and General Manager of Engineering,
98
Planning & Enterprise/Deputy CAO - 2023 Proposed Deferrals
COUNCIL
CORRESPONDENCE
7.1
Items for Consideration
7.1.1 West Elgin Letter - Request to Review Parking By -Law
117
7.2
Items for Information (Consent Agenda)
7.2.1 Letter and List of 2022 Events from Town Crier David Phillips
118
7.2.2 Elgin County Museum Exhibit Opening Poster - Cycling: An
122
Unspoken History - Family Day, February 20, 2023
7.2.3 Elgin County Library Winter Reading Challenge Poster
123
7.2.4 Ministry of Municipal Affairs and Housing Letter announcing the
124
extended deadline for all implementation stream projects.
7.2.5 Correspondence from Will Hayhoe supporting proceeding with
125
the St. George St. Reconstruction Project.
7.2.6 Resolution from the Township of Malahide supporting the Elgin
126
Federation of Agriculture's request for the County to maintain
the Farm Class Tax rate at 0.23%.
OTHER BUSINESS
8.1
Statements/Inquiries by Members
8.2
Notice of Motion
8.3
Matters of Urgency
CLOSED MEETING ITEMS
9.1
Chief Administrative Officer- Contract Negotiations
Municipal Act 239 (2) (k) a position, plan, procedure, criteria or instruction
to be applied to any negotiations carried on or to be carried on by or on
behalf of the municipality or local board
9.2 Chief Administrative Officer- IT Services - Contract Negotiations (walk-
on)
Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations carried on or to be carried on
by or on behalf of the municipality or local board.
9.3 Director of Legal Services - Litigation Matter (verbal)
Municipal Act Section 239 (2) (e) litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or local
board; and (f) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
9.4 General Manager of Engineering, Planning & Enterprise/Deputy CAO -
Property Matter (verbal)
Municipal Act Section 239 (2) (f) advice that is subject to solicitor -client
privilege, including communications necessary for that purpose; (h)
information explicitly supplied in confidence to the municipality or local
Page 2 of 132
board by Canada, a province or territory or a Crown agency of any of
them; and (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf
of the municipality or local board.
10. MOTION TO RISE AND REPORT
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF
THE WHOLE
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-07 - Non -Union Economic Adjustment
128
12.2 By -Law No. 23-08 - Confirming Actions and Proceedings 132
13. ADJOURNMENT
Page 3 of 132
�rrNn�Ca;,
a
Elgin,
:y"I,,,
A 11C] I LI[K0TI]LIN WK61001 L[Q I
MINUTES
January 25, 2023, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Ed Ketchabaw
Deputy Warden Duncan McPhail (Virtual)
Councillor Dominique Giguere
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Councillor Grant Jones
Councillor Mike Hentz
Members Absent: Councillor Andrew Sloan
Staff Present: Julie Gonyou, Chief Administrative Officer/Clerk
Brian Lima, General Manager of Engineering, Planning, &
Enterprise(EPE)/Deputy CAO
Brian Masschaele, Director of Community & Cultural Services
Amy Thomson, Director of Human Resources
Michele Harris, Director of Homes and Seniors Services
Jennifer Ford, Director of Financial Services/Treasurer
Nicholas Loeb, Director of Legal Services
Jenna Fentie, Manager of Administrative Services/Deputy Clerk
Andrea Loughlean, Manager of Emergency Management &
Elgin -Middlesex Regional Fire School
Andrew Case, Solicitor
Stefanie Heide, Legislative Services Coordinator
Wil41111rixelNQ:IN
The meeting was called to order at 9:00 a.m. with Warden Ketchabaw in the
chair.
feel Biel i9[0L 111001&TAII00111*1
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT the minutes of the meetings held on January 10, 2023 and
January 12, 2023 be adopted.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor Giguere,
Councillor Widner, Councillor Couckuyt, Councillor Noble, Councillor Jones, and
Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
Page 4 of 132
None.
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
None.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT we do now move into Committee of the Whole Council.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor Giguere,
Councillor Widner, Councillor Couckuyt, Councillor Noble, Councillor Jones, and
Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 General Manager of Engineering, Planning & Enterprise/Deputy CAO
- Elgin County Standard Contract Documents - Supplemental
Specifications
The General Manager of Engineering, Planning & Enterprise
(EPE)/Deputy CAO presented the report that outlines the development
and anticipated benefits of the Elgin County Supplemental Standard
documents.
Moved by: Councillor Jones
Seconded by: Councillor Couckuyt
RESOLVED THAT the report titled "Elgin County Standard Contract
Documents - Supplemental Specifications" from the General Manager of
Engineering, Planning & Enterprise (EPE) / Deputy CAO dated January 4,
2023 be received and filed.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor
Giguere, Councillor Widner, Councillor Couckuyt, Councillor Noble,
Councillor Jones, and Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
6.2 General Manager of Engineering, Planning & Enterprise/Deputy CAO
- Easement - John Street Bridge Culvert
The General Manager of Engineering, Planning & Enterprise (EPE) /
Deputy CAO presented the report seeking authorization from County
Council for the Warden and Chief Administrative Officer to execute the
documents necessary for the County to obtain an easement related to the
John Street Bridge Culvert where it crosses Bradley Creek in Aylmer.
Moved by: Councillor Couckuyt
Seconded by: Councillor Hentz
RESOLVED THAT the report titled "Easement - John Street Bridge
Culvert" from the General Manager of Engineering, Planning & Enterprise
(EPE) / Deputy CAO and the Director of Legal Services dated January 17,
2023 be received and filed; and
THAT County Council authorize the Warden and Chief Administrative
Officer to execute the Transfer of Easement Agreement substantially in
the form attached to the report to Council as Appendix A as well as any
Authorization and Direction, and/or other document(s), necessary to give
Page 5 of 132
effect to the transfer of the easement from the current owner to the
Corporation of the County of Elgin.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor
Giguere, Councillor Widner, Councillor Couckuyt, Councillor Noble,
Councillor Jones, and Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
6.3 Chief Administrative Officer -Amended Land Division Committee By -
Law 23-05
The Chief Administrative Officer presented the report detailing
amendments to the By -Law that prescribes procedures for governing the
calling, place and proceedings of the Land Division Committee.
Moved by: Councillor Jones
Seconded by: Councillor Widner
RESOLVED THAT the report titled "Amended Land Division Committee
By -Law 23-05" from the Chief Administrative Officer, dated January 18,
2023 be received and filed; and
THAT By -Law 23-05 being "A By -Law to Prescribe Procedures for
Governing the Calling, Place and Proceedings of the Elgin County Land
Division Committee" be approved for enactment; and
THAT By -Law 18-36 and any previous By -Law inconsistent with By -Law
23-05 be repealed.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor
Giguere, Councillor Widner, Councillor Couckuyt, Councillor Noble,
Councillor Jones, and Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
6.4 Director of Human Resources - 2023 Non -Union Economic
Adjustment Recommendation
The Director of Human Resources presented the report recommending
that Council approve a non -union economic adjustment of 2.5% effective
the first full pay period of 2023. Council provided feedback and a
recommendation following Item #6.5 Budget Deliberations.
6.5 Budget Deliberations - Meeting #2
The Chief Administrative Officer and Director of Financial Services
provided a presentation on the proposed 2023 budget for Council's
consideration.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT the 2023 proposed budget be adjusted as directed by
Council and options associated with the roundabout savings be presented
to the public for consultation from February 1 to February 14, 2023; and
THAT the results of public consultation be presented to Council along with
staff recommendations at its meeting on February 28, 2023.
Page 6 of 132
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor
Giguere, Councillor Widner, Councillor Couckuyt, Councillor Noble,
Councillor Jones, and Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
6.6 Director of Human Resources - 2023 Non -Union Economic
Adjustment Recommendation - Continued
Moved by: Councillor Giguere
Seconded by: Councillor Jones
RESOLVED THAT County Council approve a non -union economic
adjustment of 2.5% effective the first full pay period of 2023; and
THAT the necessary by-law be prepared.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor
Giguere, Councillor Widner, Councillor Couckuyt, Councillor Noble,
Councillor Jones, and Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
7.2.1 Letter from Linda de Dreu with concerns regarding the Elgin
County COVID-19 Vaccination Policy for Long -Term Care Homes
The Chief Administrative Officer provided Council with information from
Elgin County Homes and Seniors Services policies regarding the
subject matter of the letter.
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT the correspondence from Linda de Dreu be
received and filed and that staff be directed to follow-up.
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor
Giguere, Councillor Widner, Councillor Couckuyt, Councillor Noble,
Councillor Jones, and Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
8.1.1 Meeting with MPP Rob Flack
Warden Ketchabaw informed Council that he will be meeting with
Elgin -Middlesex -London MPP Rob Flack tomorrow to follow-up on the
Rural Ontario Municipal Association (ROMA) Conference that was held
January 22-24, 2023.
8.1.2 Minister of Finance Meeting
Page 7 of 132
Warden Ketchabaw informed Council that on Wednesday, January 18,
2023 local mayors had an opportunity to meet with the Minister of
Finance at the Wayside. Following the meeting, Warden Ketchabaw,
the Mayor of the City of St. Thomas, the Warden from Middlesex
County and other community leaders were invited to participate in a
pre -budget consultation with the Minister at the CASO Station. Warden
Ketchabaw had the opportunity to briefly share a few suggestions for
improving municipal financing, including:
• reforming the HST allowing Municipalities to receive their full
provincial portion of the HST. This would equate to a
difference of $560,000 for the County;
• exempting the Retail Sales Tax (RST) or Provincial Sales
Tax (PST) portion on municipal insurance products; and
• renewing the assessment roll book.
Councillor Jones thanked the Warden for representing the County and
expressed his disappointment that more elected officials were not
invited to participate in the pre -budget consultation.
Warden Ketchabaw noted that the Ministry is accepting written
comments until February 10, 2023.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor Noble
Seconded by: Councillor Jones
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
In -Camera Item #9.1 - Financial Services - Contract Negotiations
(e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board, and (f) advice that is subject to
solicitor -client privilege, including communications necessary for that purpose,
and (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
In -Camera Item #9.2 - Litigation Matters
(e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board, and (f) advice that is subject to
solicitor -client privilege, including communications necessary for that purpose.
In -Camera Item #9.3 - ITS Services - Contract Negotiations (walk-on)
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
In -Camera Item #9.4 - EMS - Contract Negotiations
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Page 8 of 132
Yes (8): Warden Ketchabaw, Deputy Warden McPhail, Councillor Giguere,
Councillor Widner, Councillor Couckuyt, Councillor Noble, Councillor Jones, and
Councillor Hentz
Absent (1): Councillor Sloan
Motion Carried. (8 to 0)
9.1 Director of Legal Services and Director of Financial Services -
Financial Services - Contract Negotiations
9.2 Director of Legal Services - Litigation Matters
9.3 Chief Administrative Officer - IT Services - Contract Negotiations
(walk-on)
9.4 Chief Administrative Officer - EMS Contract Negotiations
10. MOTION TO RISE AND REPORT
Deputy Warden McPhail left the meeting at 1:31 p.m. Recorded votes were no
longer required.
Moved by: Councillor Noble
Seconded by: Councillor Widner
RESOLVED THAT we do now rise and report.
Motion Carried.
In -Camera Item #9.1 - Financial Services - Contract Negotiations
Moved by: Councillor Jones
Seconded by: Councillor Noble
RESOLVED THAT the Solicitor -Client privileged advice be received for
information; and
THAT County Council instructs legal counsel to proceed as directed.
Motion Carried.
In -Camera Item #9.2 - Litigation Matters
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the advice received from the Director of Legal Services
regarding the litigation matter be received for information.
Motion Carried.
In -Camera Item #9.3 - IT Services - Contract Negotiations
Moved by: Councillor Giguere
Seconded by: Councillor Widner
RESOLVED THAT staff proceed as directed.
Motion Carried.
In -Camera Item #9.4 - EMS Contract Negotiations
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT staff proceed as directed.
C
Page 9 of 132
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE
WHOLE
Moved by: Councillor Hentz
Seconded by: Councillor Jones
RESOLVED THAT we do now adopt recommendations of the Committee of the
Whole.
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law No. 23-05 Land Division Committee Procedural By -Law
BEING a By -Law to Prescribe Procedures for Governing the Calling, Place
and Proceedings of the Elgin County Land Division Committee.
Moved by: Councillor Noble
Seconded by: Councillor Giguere
RESOLVED THAT By -Law No. 23-05 be now read a first, second, and
third time and finally passed.
Motion Carried.
12.2 By -Law No. 23-06 Confirming Actions and Proceedings
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the January 25, 2023 Meeting.
Moved by: Councillor Jones
Seconded by: Councillor Noble
RESOLVED THAT By -Law No. 23-06 be now read a first, second, and
third time and finally passed.
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT we do now adjourn at 1:35 p.m. to meet again on February
14, 2023 at 9:00 a.m.
Motion Carried.
Julie Gonyou, Chief Administrative Ed Ketchabaw, Warden
Officer/Clerk
7
Page 10 of 132
00
V
0
t/)
LU
i
un
fu W
E
0 r000
� N
N
+-+ O
(� N
s
0
m
■■
0
N
M
O
N_
N
co
d
N
N
O
N
N
N
V
i
N
T
V
O
C
W
O
N
v) ry
N
N
O
N
N
N
v
i
N
V)
76
v
O
C
w
. ^
V 1
N
i
0 N
H >
O
n5,
W
•
ry
�
N
�
O
O
N
LIE
V)
0
0
0
uj
I
V)
m
E
0
a)
u
C:
m
4-J
�LA
V)
V)
<
< C:
r,J 0
r\j V)
r\J +-
C:
0
I
w
O
CD
Ln
V)
0
I
I
O
V)
V)
V)
0
0
0
E
E
E
ry)
I..,
L
m
CY-1 LA
0 ru 0
ru
�..) V,
0 u
u
ru ru
LD
0
0 CL
ru
E Ln w
c 0) 0 E
Uj
Wl
0
V)
V)
0
0
0
>1
0
V
uj
L2
L?
Lr)
LA
ry)
ry)
Ln
IN
V)
CL0
U0
—a 0
0) 0
u
0— L/)
E
0 iSl
o
0
E u
0 Ln
Ln
w
■
V)
V)
w
E
0
u
4-a
-3
ti
cn
cn
73
m
LIJ
E
5,
0
M
0
Ln
LiJ
E
>,
0
E
LiJ
E
LiJ
0
9
0 Fi a)
R. E
V) Ln
2 Q
2
S
JI,
.
. . ......... . ......
q.
E
M ui
CL
uo
CL
a.
7J
o
OP
Y{I12
ci A 4
, t J
in'
4;
tL p
E
_2
-j
LLI
P2
pp n
a,
SiN E
..........
rM
r
0
ca
iQpp
of
CL '55
c
E
S w
E E IS
7@ ui
'OF-
5 C a"D
0. t;n' w E
"17A
4-d
, =
ton
� ti
Sri
•
•
•
N
V
>>
>
a-+
y
�
�
(n
aj�
N
•O
a-+
O
a-+
Z3vU
N
.;
0
C
i
E
s
o
~
U
W
�+�
O
-
N
=
•V
l(R,
N
N
E
>N
N
M
w
o
N 'cn
ca �
E O
O =
s ca
~ �V
+-; O
un un
G
4i
0
0
D
IIII
R
m
I
M
0
uj
i
Li
Q
O
-:
N
to
a
=
�O
to
cn
O
(�
W
u
N
cis
V
pN
N
O
0.0)
0)
o�
IA
_
w
O.
o
c,
o
a�
IA
So
O
40
L
E
0
c N
y Z3
IA
H
O
=
N
O
to
(,�
IA
M
a
_N
Ms
N
oV
�N
r\iVLn
No
O
s
E
O
V
s
O
a
Q V
=
o
s
v�i
vi
4
w
E
0
a-j
. N
N
a)
E
m
z
m
w
E
0
s
un
0
W
V
�a
V)
,
�U�J1Y�N
�f�V�f�/ylINTI11
O
O
V
N N
Q•—
O� c:
� cn
O i C
Q
Q
-
O N �
�:
�C
N � L
.N a
. E
c6 cn
N N
}, a
N V v
a- J
s O �
}' a
E N
4 E
�N
v
C
N 4-
_ c
.� O -
v
4-
E •�'
O
V Q
x
(1)
u
E
E
0
u
C:
LU
cn
UJ
4-J
4-j 4-J
4-J
0), o
E
LU
IN
/ A
wL/) LL
LL
wL/) LL
LL
U
O
o
i
�
-
N
Ln
U
N
N
N
c
c
O
N
N
N
v
•°
v
U
U
0)
0)
O
T
.�
co>,
T
�
O
f6
�
E
Cf
O
ro
-0-'U_
N
O
N
�
N
N O
Q ro
roN
Q
v
j, 4,1
W U N N c
cn ¢ z O
CO T
�
ro 'E
N
O
ro roE
N
v o
4_ U
to
v O
� v
N
o
_U
�
O
"O
N
U
N
4-
N
i O
.Icil
�- v
c
Ln
O
v o
°
v
N
U 1Uv
v
E
1
v
TE
CO Z
v
O E
ro
r E
-0
0 J
E
O
N
N
v
L
y
v
U
v
4A
U m
<7'
v
v
v��
O
Ea
tm
IS
Z,
0
c
-LV
LU
r'4 CLP
E
S, =
al C
Lu
vi CL
rc 0 �w
� 1�11--w 0
cu
E cy"
w
ol
47 E
0
V)
4—a
O
w
N
N
O
N
N
N
v
i
^
V 1
N
V)
6
w `
v
V
o�
C�
4�
rC
�
N
N
O
V
N
N
M
A
E
O
S
un
m
E
V
O N
Q O
M r- � o m
� � k-0 m
Q
o
w
C:
9
cn
I
c—
u
I
I
0 0
0
0
0 0
0
0
C� C�
C�
C�
0 0
0
0
0 0
0
0
C� Lr�
C�
Ln
I
0
I
I
V)
cu
E
m
�
U
� �
•-
s
V
V
J
0
0
Qj
CL
LA
E
z
LL
LU
E
.0
0
IZ
tA
tA
.LA
u
Z
0
w U
.0
O
w
I
8
I
9
I
I
(v
LE
u
CL
Ln
V
.(3)
0
z
0
w
N
m
N
�
O
N
N
L
-
O
�
O
T
T
�
o�
a
°
s
a�
• �
a�
—
a�
�
I—
f
—
O
fu
p
tj
°o
p
°o
°o
p
O
s
Ln p
s
o
4-J
ca
�o
w
m
'-'
'-'
u
V-
CD
�
V
LL
• � N
a�
�
a�
a,
O �
a�
N �
w
ca
a
O
a
Q N
DL
ca
UEoo
Ln
a--+ -n
.
.
.
`�
•
+ j )�
cn cn
a
a O
. ,
cn w
•
•
•
':.. •
N
N
N
C)
N
� V
V 0
0
V S
0 Z3
to 0
N �
a) a)
Z
N
m
s
cn
• O
4—j
ai
Ln
d-
m
N
a-+
i
a-+
o
0
�
s
O
Ln
rn
@
s
0
0
M
O
4-V
(�
a) >%
V
2�cnNciLLns
" C)
M
Oco
to
cc
N
M
O
0)
M
co
0-
CD
N
N
N
v
i
N
V)
N
F=+
O
aJ
a)
W
0
a)
a)
a)
CT
m
W N
v1
Ln
O
W
..
u,,
(a)
c m
O
1
X
Q
Q
,.. �, t
�, � ;,,d�,�.
�� �
��
G�
9
�M1Y.
a,1rA rM1. � rr
V
+-�
C-_
E
kA+-�
0o O
Z
O C
O
_�
O
u
vim"
_
J
N
o
u C-
ono
w0
O
2
LIJ
�
N
CC
O
o -
r �
I W
ar 4J;�" 1 v ro air
NI
E
E
o
a, o
CL y
a, o
E
vu, m
o
u
O
in
v
Cn
O
REPORT TO COUNTY COUNCIL
FROM: Ed Ketchabaw, Warden
DATE: January 31, 2023
SUBJECT: Warden's Activity Report December 2022
and January 2023
RECOMMENDATION:
THAT the report titled "Warden's Activity Report December 2022 and January 2023"
dated January 31, 2023 from Warden Ketchabaw be received and filed.
INTRODUCTION:
The purpose of this report is to provide a high-level summary of the meetings and
official functions I have attended during the months of December 2022 and January
2023 as Elgin County Warden.
DISCUSSION:
The first two months of my term as Warden have been eventful and productive.
In January, along with other members of County Council, I attended the Rural Ontario
Municipal Association (ROMA) Conference in Toronto. As part of the Western Ontario
Wardens Caucus (WOWC), I was able to participate in a Multi -Minister meeting where
Wardens from across Western Ontario were provided the opportunity to meet with
various Ministry leaders to advocate for and discuss WOWC's key priorities for this
year, including: affordable and attainable housing, mental health and addictions,
workforce development, and broadband and cellular infrastructure. A photo and media
release issued by WOWC is attached.
I also had the opportunity to participate in a 2023 Provincial Budget Pre -Consultation
meeting with the Minister of Finance, the Honourable Peter Bethlenfalvy on January 18,
2023. At the meeting, I advocated for three (3) changes to governmental processes that
would immediately assist Elgin County and other municipalities across the province,
including: a full rebate of the provincial portion of HST, the exemption of retail sales tax
(RST) on municipal insurance premiums, and the need for the return of assessment
rolls to reflect current market conditions in property valuation. A copy of the letter sent to
the Minister as a follow-up to this meeting is attached.
Page 56 of 132
K
Events/Meetings Attended by Warden:
December 2022:
• Warden's Election (December 6, 2022)
• County Council Meeting (December 7, 2022)
• County of Elgin Joint Emergency Management Exercise (December 14, 2022)
• Terrace Lodge Site Visit (December 16, 2022)
• Harvest Bowl Open House (December 20, 2022)
• Health Recruitment Partnership Scholarship Awards (December 30, 2022)
January 2023:
• County Council Meetings (January 10, 12, and 25, 2023)
• Interview with Business View Magazine (January 11, 2023)
• Winter Storm Emergency Response Review (January 11, 2023)
• WOWC Annual General Meeting (January 12-13, 2023)
• City of London State of the City Address (January 17, 2023)
• Breakfast and Pre -Budget Consultation with the Minister of Finance (January 18,
2023)
• Rural Ontario Municipal Association (ROMA) Conference (January 22-24, 2023)
o WOWC Multi -Minister Delegation
o SCOR Delegations
■ Minister Thompson —Agriculture, Food and Rural Affairs;
■ Associate Minister Cho — Ministry of Transportation;
■ Minister Lecce — Minister of Education; and
■ Minister Gill — MEDJCT/Red Tape Reduction
• South Central Ontario Region Economic Development Corporation (SCOR EDC)
Meeting (January 26, 2023)
• ROMA Conference Follow-up Meeting with MPP Rob Flack (January 26, 2023)
• Backus -Page House Museum Open House and Ontario Trillium Fund
Recognition Event (January 27, 2023)
• Hydro One Meeting — Intro to Longwood to Lakeshore Transmission Line
(January 30, 2023)
FINANCIAL IMPLICATIONS:
None.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Page 57 of 132
gyring Elgin
® Ensuring alignment of
current programs and
services with community
need.
® Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Elgin County continues to work with and find ways to collaborate with Elgin's municipal
partners.
COMMUNICATION REQUIREMENTS:
None.
CONCLUSION:
County Council as a whole is off to a productive start to the term, and I look forward to
representing the County as Warden over the next year.
All of which is Respectfully Submitted
1VyF1Ti e i we1160i @R.:�J
K
Page 58 of 132
Media Release
FOR IMMEDIATE RELEASE — January 26, 2023
WOWC advocates for housing, mental health,
workforce, and broadband at ROMA 2023
Toronto, Ontario —The Western Ontario Wardens' Caucus (WOWC) continued to advocate
strongly for its four major priorities as part of the Rural Ontario Municipal Association (ROMA)
2023 Conference, through a series of constructive discussions with provincial government
representatives from January 22 to 24, 2023.
Joining thousands of other rural municipal colleagues in Toronto, WOWC members met this
week with several Provincial Ministers as well as Opposition Parties to discuss its key priorities
for the 2022-2023 year, which include:
• Affordable and Attainable Housing
• Mental Health and Addictions
• Workforce Development
• Broadband and Cellular Infrastructure
"The delegations with provincial representatives were very well received, and our members
were respectful but firm in our dialogue with the government — outlining very clearly where we
supported the government's initiatives, while emphasizing the unique needs and improvements
required in the many rural and small urban communities across Western Ontario," stated
WOWC Chair Glen McNeil.
"We reiterated the WOWC's desire to continue building our relationship and collaborating with
the provincial government and presented a series of recommendations based on significant
research conducted with regional stakeholders over the past year," continued Chair McNeil.
"Specifically, these recommendations include permanent, predictable funding for mental health
and addictions; increased consultation with rural and small urban municipalities regarding
housing legislation; and measures to address and better prepare for future workforce gaps."
Page 59 of 132
Representatives at the WOWC's delegation with the government included Hon. Michael Parsa,
Associate Minister of Housing; Hon. Lisa Thompson, Minister of Agriculture, Food and Rural
Affairs; Hon. Michael Kerzner, Solicitor General; Amarjot Sandhu, Parliamentary Assistant to the
Minister of Infrastructure; Andrew Dowie, Parliamentary Assistant to the Minister of Economic
Development, Job Creation and Trade; Robert Bailey, Parliamentary Assistant to the Solicitor
General; and MPP Rick Byers, Parliamentary Assistant to the Minister of Finance..
The WOWC also met separately with MPP Marit Stiles, Leader of the Ontario NDP; MPP John
Fraser, Interim Leader of the Ontario Liberal Party; and MPP Mike Schreiner, Leader of the
Green Party of Ontario.
"We would like to thank the many provincial representatives for attending these delegations,
engaging in constructive dialogue with us, and demonstrating how they value our priorities,"
added WOWC Vice -Chair Wade Mills. "We are adamant that the work being conducted by the
WOWC — and the recommendations being made — will serve as a model for the entire province,
and we plan to continue our advocacy over the coming months in order to ensure that rural
and small urban Western Ontario receives the support and recognition it deserves."
"The WOWC certainly appreciates the government's willingness to hear our perspectives, and
benefited from our delegations to advocate clearly and effectively on our intentions as well as
our interest in continuing to collaborate with all levels of government on these initiatives,"
concluded Vice -Chair Mills. "This excellent cooperation among governments will only continue
to foster our collective success.
To learn more about the WOWC's priorities and view the briefing materials used for the ROMA
2023 Conference, please visit www.wowc.ca.
About
The Western Ontario Wardens'Caucus (WOWC) is a not -for -profit organization representing
15 upper and single -tier municipalities in Southwestern Ontario, representing more than
1.5 million residents. The WOWC aims to enhance the prosperity and overall wellbeing of rural
and small urban communities across the region. Caucus members work collectively to influence
federal and provincial legislation and programs through advocacy, research, analysis, and
education. For more information, visit www.wowc.ca.
-30-
Media Contact
Kate Burns Gallagher, Executive Director Justin Bromberg, Manager of Government Relations
T: 519-495-6059 E: kate@wowc.ca Justin@wowc.ca
Page 60 of 132
Photo Information
Amarjot Sandhu, Parliamentary Assistant to the Minister of Infrastructure
Warden Chris Peabody, Bruce County
Hon. Michael Kerzner, Solicitor General
Andrew Dowie, Parliamentary Assistant to the Minister of Economic Development, Job Creation
and Trade
Warden Kevin Marriott, Lambton County
Hon. Lisa Thompson, Minister of Agriculture, Food and Rural Affairs;
Warden Marcus Ryan, Oxford County
Hon. Michael Parsa, Associate Minister of Housing
Vice Chair WOWC, Warden Wade Mills, Dufferin County
Chair WOWC, Glen Mc Neil, Huron County
Warden Basil Clarke, Simcoe County
Robert Bailey, Parliamentary Assistant to the Solicitor General
MPP Rick Byers, Bruce -Grey- Owen Sound
Mayor Jim Ginn, Central Huron, Chair of WOWC Economic Development Committee
Warden Brian Milne, Grey County
Warden Cathy Burghardt-Jesson, Middlesex County
Warden Ed Ketchabaw, Elgin County
Warden Andy Lennox, Wellington County
3
Page 61 of 132
Gf
www.e gincounty.ca ,
56169 II iu irltage II une, Sllirafkm'aIvlilllle, 0II'4 I11,40J 1"),10
www. bay ha f'1'i. o n. ca
The Honourable Peter Bethlenfalvy
Minister of Finance
c/o Budget Secretariat
Frost Building North, 3rd floor
95 Grosvenor Street
Toronto, Ontario M7A 1Y7
January 25, 2023
Dear Minister Bethlenfalvy,
Re: Follow -Up - 2023 Provincial Pre -Budget Consultation
I am writing to you in my capacity as Warden for the Corporation of the County of Elgin ("Elgin
County") and Mayor for the Municipality of Bayham ("Bayham"). Thank you for the opportunity to
participate in the 2023 Provincial Pre -Budget Consultation on January 18, 2023 in St. Thomas.
Elgin County is comprised of seven (7) constituent municipalities and includes the: Municipalities of
West Elgin, Dutton-Dunwich, Central Elgin and Bayham; Townships of Southwold and Malahide; and
the Town of Aylmer. Elgin County is currently home to 52,000 residents and our population is
expected to grow at an unprecedented rate over the next five (5) years.
Elgin County, like other similarly sized rural and small -urban municipalities in Ontario, is facing the
challenge of balancing rising costs associated with the delivery of legislated and essential services
with the need to renew and expand our critical infrastructure. While I support our municipal
counterparts across the province in their calls for enhanced provincial support with funding
programs and mechanisms, I respectfully request that you consider three (3) changes to
governmental processes that would immediately assist Elgin County and municipalities across
the province.
HST Rebates
Under the current Harmonized Sales Tax ("HST") rules, municipalities spending on tax rated goods
and services must remit the HST. The federal component of the HST is fully (100%) rebated to
municipalities, whereas only 78% of the provincial portion is rebated. A full rebate of the provincial
portion of the HST would result in administrative savings by reducing quarterly compliance reporting
requirements and would streamline the HST Input Tax Credits for municipalities.
The financial impact of this rebate is significant. Elgin County has an annual budget of $92M, of
which it allocates $22M to capital reinvestment. A fully rebated provincial portion of the HST would
result in a rebate of an additional $597,069.00 (2021). The result is equally as impactful for smaller
municipalities, including the Municipality of Bayham, which is home to 7,000 residents. A fully
rebated provincial portion of the HST would result in a rebate of an additional $84,127 (2021) when
considering Bayham's annual expenditure of $4.7 million in tax -rated investments. Not only does this
change in process support a reduction in administrative burden related to reporting requirements, it
Page 63 of 132
also improves municipal financing in general, allowing our municipalities to redirect these funds to
other critical services and expenditures including municipal infrastructure.
Exempt Retail Sales Tax on Municipal Insurance Premiums
Municipalities are struggling to keep pace with the rising costs of annual insurance premiums. I
recognize there are many factors that affect the unsustainable rise in municipal insurance rates for
our municipalities. However, the continuation of increasing costs related to municipal insurance
premiums means challenging budgetary planning. The decisions that are necessary to absorb these
additional costs have an impact on our local services and our ability to maintain or improve service
levels to our ratepayers. Finding a solution that will solve this issue will require innovation, which is
why I propose that Retail Sales Tax (provincial portion of the HST) on municipal insurance products
be eliminated. This process change would result in a much -needed savings of $38,857 in 2022 for
Elgin County. For the Municipality of Bayham, the net gain from this change would have been
$14,776 (2022). While these may seem like negligible savings compared to other cost saving
measures, we work diligently to stretch every dollar possible.
Return the Assessment Cycle:
Property valuation or assessment for property tax purposes was last updated in 2016. The regularly
scheduled 4-year return of the assessment roll in 2020 was understandably postponed due to the
COVID-19 Pandemic. As the world resumes normalcy following the Pandemic, the scheduled return
continues to be postponed leaving us with a valuation or property assessment system based on
current market values that are seven (7) years out of date. Long delays in updating assessments are
known to create inequities in taxation.
The continued postponement of property assessment rolls has created an inaccurate valuation of all
property values relative to market value and preserved an unfair tax treatment of older properties
relative to properties with more recent builds. In fact, new residential development in 2022 has
assessment values discounted to reflect 2016 market values. In addition, the postponement of
returning the assessment roll continues to preserve unfair tax shift scenarios between property
classes, such as agriculture and industrial/commercial, relative to residential, which should no longer
be the case under current market conditions.
I urge you to take steps to return the assessment roles which reflect current market conditions in
property valuation to eliminate unfair property tax burdens, re -introduce equitable treatment among
all property classes, and improve municipal finance scenarios by accurately capturing the true value
of new construction into the property tax system.
Thank you again for the opportunity to provide written follow up to our conversation last week. I
would be happy to discuss any of these initiatives with you, provide any additional information you
may require, or answer any questions you may have.
I look forward to hearing from you.
Yours Very Truly,
Ed Ketchabaw
Warden, Corporation of the County of Elgin
Mayor, Municipality of Bayham
REPORT TO COUNTY COUNCIL
011%�FROM: Michele Harris, Director of Homes and 11010
0000 Seniors Services
"mmoNI�VVIG�INMo"
DATE: January 31, 2023
Elgin,"
v" f"'"urSUBJECT: Homes —Request for Temporary Part -
Time Clerical Support
RECOMMENDATIONS:
THAT the report titled: "Homes — Request for Temporary Part -Time Clerical Support"
dated January 31, 2023 be received and filed; and,
THAT Council provide staff direction related to the request for Temporary Part -Time
Clerical Support, at the cost of $47,234 to support implementation of Software
(scheduling and robocall).
INTRODUCTION:
As part of the Human Capital Management Project planning it was anticipated that
additional support would be required for the Long -Term Care Homes ("Homes") to
successfully implement scheduling software and the related robocall system.
DISCUSSION:
Current recruitment and retention challenges, exacerbated by the pandemic, has
resulted in a significant increase in manual work related to call -ins by administrative
staff to support shift replacement to fill call -ins and vacancies. Additionally, the current
scheduling process is highly manual in nature.
Homes staff will implement updated scheduling software and a robocall system as part
of the previously approved and planned Human Capital Management project work in
2023. This implementation process will require additional administrative staff support
while training, set up and implementation is conducted. The updated Software
(scheduling and robocall), is anticipated to maximize efficiencies, reduce overtime
costs, improve staff morale and resident care and services. As such, and to be
successful in this endeavour, Homes staff anticipate additional support will be required
until such time as the project is fully implemented — targeting June 30, 2023. A request
for six (6) months of temporary part-time administrative support/Home is being sought.
Page 65 of 132
K
FINANCIAL IMPLICATIONS:
It is anticipated that this request will cost a total of $47,234, across the three (3) Homes.
This request has been brought forward to council as part of budget deliberations.
However, the 2023 budget has not yet been approved. The funds required to support
this additional request can be supported through the provincial Safe Restart Funding
(SRF) envelope received by Corporation of the County of Elgin in both 2020 and 2021.
Total funding received was $2.1 million with an estimated $946,000 remaining at the
end of 2022. This funding has been utilized to support the safe restart of operations
across the Corporation including, but not limited, to Human Capital Management
Software, Corporate facility upgrades, temporary additional staffing across the
corporation, front door security, ultraviolet sterilization units in ambulance vehicles,
health unit loan, and prior year temporary part time clerical assistance across the
Homes.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
® Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
Additional Comments:
Growing Elgin
❑ Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
N/A
Investing in Elgin
® Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
Page 66 of 132
K
COMMUNICATION REQUIREMENTS:
N/A
CONCLUSION:
Provided that the scheduling software and robocall project work begins in March 2023,
staff anticipate that the request for six (6) months temporary part-time administrative
staff support will support the success of the Homes portion of the HCM project work.
Staff recommend this request to Council be approved to support the initiation of, and,
the successful implementation of the scheduling software and robocall system.
All of which is Respectfully Submitted
Michele Harris
Director of Homes and Seniors Services
Approved for Submission
Julie Gonyou
Chief Administrative Officer
Page 67 of 132
U �
jl
o
06
o:
a)
ujw.�
U
E
O —
�
a)cn
L )
N
L
�
O
ca
a
°e
o
L
Y O
�
Oa-
1
)
O0
O
N
=
0
N
►]
rrJJIJJJ��1°
-0
'L U
w
OU
L cn
U'L
�U
w
co
N �
N�
(�
co
�a
E
J
co
m
1
(1) N
}' O
4-1In
0 0 m � � � (n
U N (C U L c 0 0
U) (D D
W o�� ���� ��Ln
v� � Ln
-
EON cn�>L (Dm
-c cnUr 0 � EY
Ii N� �•� O cn can U
O a)
Ln
� — N 0 O o� O>cE Ln �: — Qa) O M
A/ Q , �n -C
�■ a)�� aU LUM
�
Ln` Eom UEo �a� �•>�
EO Q00 a)
0OaNcL�-
UQN Lncn -0E�
U
N
0
rn
a
1
M
N
N N
0 N
N O 0
N � N
c6 0
Q
E Q
+� O
N M O
E O N 0 M
L c M
0 M -0 c
O5LnnN M
ON �� U O
M
> M
M 0 U
-CM 00
>) M M � N
-0C:cnM M U
M •— O O
a) LnM
M M �' M N >
W >��ME \
0 • M
J�> L 4- �
� ) a)c�°'�� U
°'� >-C U U
T� Nr Ln OO U-C � > 0-0p
i 0N � �� M U >'� O
N � N -0U f6 N
LV M.� CM�
-0( ��(D-Q(1)
0-(,)M E >> 0 U 4--) cn
N +-; N i
U) ��M���Lf) M U
W+ :3 U N Q :3 —0 E
z0 M Q N� .0 — cn
O >�_C-0(D�p (DM
WX� Emu(D(Dc:c
w,
>o Ln�a)-C-CMm����
W N O N �� M O
_ ) �+�0 QO > 0-0 OC— >0
0 N -C cn m a)N D C) Ln E
00
0
0
a
1
to ^
0
0O
r
O
>
' N
OLL
c .
O v
0
O�W
n-m
c-6j
raU
O O
a a"
7iQ
0
-U
U
U
4
to
O
m
O
O O
X E
uj
+�
-
Ln
M
O + O
>,
W
+� O
-oO
>, O
m.>
LL O 0
O
O
m�
a�
�
Q
�u
o
0M0
3
4-'�
N
�
03
��
O'O
c�6O
—
uoi'
— U O
L
Ln
a�>�
C:.0
-_Q
to QO
>,O
cn
OO
U >
m>�
,
3:"
O
c6
d0
N
�Mm
n�
`�-p
O'er
N0
CN
OOE
OO
O
��O
�O
QN
��c�n
Qn O
QLL
N
O
a
1
+M)
W
V
7
cn
z
W
W
>,
>
W
U
�
N
+�u
C6
E =
—
(Y
—
Q W
m
W
(J LL (n
ui Q
a
. 0. 0
. 0
1
1
cn
LU
J
V
O
Q
m
U
V)
W
O
H
M
N
O
N
L LI
00
a
a
ON
00
J
J
�
L LI
LO
0rnU?
0
00
M
0
LLU
0
Q
u
N
�,
CP
w
O
0
-J
�
�
a
N
LL
V,LLJ
1
1
N
M
O
V
r
N
m
a
0
Z
W
m
H
0
a
0
0
O
m
C
DC
0
LL
N
N
O
N
1
It
E
N
o
o
J
�
J
O
(n
�
M
�
r
�
•
(6
U
LU
ca
N
UJ
0
a
Q
(!
LL
J
1
N
O
r
N
a
M
N
O
N
1
n
H
o
o
O
cn
�-C
J
J
4
p
7
O
N
06
N
N
.m
U
N
ca
N
w
LJJ
0
0��
a
LL
(n
LL
J
1
0
W
W
LL
W
a
a
M
N
O
N
1
lo�
E
110
-�e
r-
o
r
o
00
J -
J
4-'
00
L- O
o
r
U
ca
N
N
w
UJ
0
0��
a
LL
(n
LL
J
1
1
1
Cl)
LU
J
U
2
LU
i
c-
O
U
op
O
J
:5
4-J
00 c-
o O
N (1)
a
CC
46-49-
o
N
X
J
O
aO
U
o
-
J
O
I
1
p
O
O
O
N
O
N
r
M
N
O
r
M
-bq
N
O
U
O O
m m
�
v0
•�
O m
N Ln
LL 4-)
O
00
cl
c
N O
46-44 r
—
N Q
O cn
N
m
O
J
�
LU
C
O
O
op
c
LL
M
U')
46-14
M
0
N
N
M
O
co
r
m
n
a--)
m
4-
O
M
O
4-
•—
M
O
(n
-
-
U
O
�
U
Q
'M
j
O
to
m
O
'
+-
O
�
4-)
4-'
4-)
O
U
O
4-)
U
U
to
X
m
O
E
m
E
cn
O
O
._
—
•�
L-
O
(m
O
Q
�
�
m
O
O
.ul
>)
c
(D
O
(D
E
O
^�
1.L
.4-)
:3
M
i--)
.O
U
X
J
U
X
c
>
0
O
O
O
O
U
U
O
+j
M
+-)
O
O
M
O
)
Q
-0
O
=
O
N
O
Q
m
E
L.L
N
U
m
1
N
O
r
N
a
0�;o,
lhltlblY��� G/G
� ""moNI�VVIG�INMN��'
Elgin,"
RECOMMENDATIONS:
1
REPORT TO COUNTY COUNCIL
FROM: Brian Lima, General Manager of
Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
Paul Hicks, Acting Manager of Planning
DATE: February 14, 2023
SUBJECT: Draft Plan Approval, Plan of Subdivision,
Part of Lot 11, Registered Plan 258, Part of Lot 22,
Concession 8, Geographic Township of Eden,
Municipality of Bayham, County of Elgin
Applicant: CJDL Engineering Ltd.
Owner: 11.28 Properties Inc.
File No.: 34T-BY2201
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
the Draft Plan of Subdivision proposed by CJDL Engineering Ltd. File No. 34T-BY2201;
and,
THAT staff be directed to provide notice of this decision subject to the conditions for
final approval in accordance with the Planning Act.
INTRODUCTION:
This report is to provide County Council with information required to consider granting
draft plan approval to the above noted plan of subdivision.
In accordance with Section 51 of the Planning Act, the County as `approval authority'
may grant, or refuse, approval to a draft plan of subdivision.
DISCUSSION:
The subject lands are situated between Plank Road and the former Canadian Pacific
Railway right-of-way, south of Gray Street in the community of Eden. The owner is
requesting approval of a 5-hectare plan of subdivision composed of 33 residential lots
and a stormwater management block, accessed by two new local public roads on partial
services (a combination of municipal sanitary sewage service and private individual on -
site wells). The lands are designated `Tier II Settlement Area' and `Hamlet' in the County
Page 80 of 132
K
and Local Official Plans, respectively, and are zoned Hamlet Residential Holding
(RH(h2)) Zone in the Municipality's in the Zoning By-law.
The application was deemed `complete' in April of 2022 by the County and a public
meeting was held by the Municipality in June 2022. The technical circulation of the plan
resulted in a number of agencies providing standard comments and conditions of
approval. The public meeting resulted in a number of concerns being raised by the
public regarding traffic and servicing of the development. Of particular note, to address
the issues raised by the public regarding groundwater quantity and quality, the
Municipality included a condition requiring the hydrogeological report submitted by the
application be peer reviewed to confirm that the proposed plan would not negatively
impact groundwater conditions. The peer review confirmed that the conclusions of the
original hydrogeological report were sound and conducted in accordance with provincial
guidelines.
Despite this additional peer review there likely remains members of the public who are
still not satisfied that the proposed development should move forward, and these
individuals have engaged with local and County staff on the matter in the past.
Throughout the fall of 2022 the Municipality worked with the applicant to resolve
technical and engineering concerns and in January 2023, Municipal Council passed a
resolution in support of the proposed plan of subdivision and endorsed a number of
standard conditions of draft approval.
FINANCIAL IMPLICATIONS:
None.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Page 81 of 132
gyring Elgin
❑ Ensuring alignment of
current programs and
services with community
need.
❑ Exploring different
ways of addressing
community need.
® Engaging with our
community and other
stakeholders.
K
Growing Elgin
® Planning for and
facilitating commercial,
industrial, residential,
and agricultural growth.
® Fostering a healthy
environment.
® Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
❑ Delivering mandated
programs and services
efficiently and
effectively.
This approved plan of subdivision will provide additional housing stock in the
Municipality of Bayham.
COMMUNICATION REQUIREMENTS:
Notice of decision is required to be provided by the County to:
• the applicant;
• each person or public body that made a written request to the County to be
notified of the decision;
• the local Municipality; and
• any individual or agency as prescribed on the circulation list.
CONCLUSION:
Based on the analysis contained in the Discussion section of this report, it is in the
opinion of staff that Council may grant draft approval to the subject plan of subdivision
as the plan:
• Is consistent with the Provincial Policy Statement;
• Conforms to the policies of both County and Municipal Official Plans;
• Is compliant with the Municipal Zoning By-law; and
• Represents good planning and is in the public interest.
The Acting Manager of Planning has reviewed File No. 34T-BY2201 and has prepared
conditions for draft approval which are attached for Council's review. These conditions have
Page 82 of 132
E
been reviewed by the Municipality of Bayham and by the applicant and only minor technical
changes have been requested.
Based on the above, the Acting Manager of Planning is satisfied with the draft plan of
subdivision and the conditions as attached. If County Council approves this draft plan of
subdivision, the owner will be responsible for fulfilling the conditions as attached, within
three years of the decision by County Council before final approval can be given.
All of which is Respectfully Submitted:
Brian Lima
General Manager of Engineering, Planning
& Enterprise / Deputy CAO
Paul Hicks
Acting Manager of Planning
Approved for Submission:
Julie Gonyou
Chief Administrative Officer
Page 83 of 132
0
z
2: > Li
<
00 :�i
LO 0
<
q
6
0- 7
L 0 >
o Z cn <
R
<
L
C"4 000 5
< 00 'A
L,j E F F- I-- r—r
o o z T
D- L
0
M 0- < R
C) LJ 0 (A < CL >-
<
x Of Z 0 Z)
a- ci� CL
>
s
E
SCNV7 OaVAuino
44
tr,
SONVI MiMiino
Eel.18
34_
z
0
z
o
The conditions to final plan of approval for registration of this subdivision (File No. 34T-
BY2201) as provided by the County of Elgin are as follows:
No. Conditions
1. That the Owner shall provide a Phasing Plan including all final plans showing the
development of a 33-lot subdivision in two Phases — Phase 1 with 23 lots and
Phase 2 with 10 lots.
2. Upon the completion of each phase of the plan of subdivision, the Owner shall
report and confirm to the Municipality the remaining capacity of the sanitary sewer
system in Eden, to the satisfaction of the Municipality.
3. That the Owner shall provide confirmation through a desk -top review regarding the
potential for the subject property development along with existing and/or known
proposed future development projects within the hamlet of Eden to result in long-
term impacts to the sustainable yield of groundwater from the overburden aquifer or
to significantly decrease base flow to any sensitive water courses as described in
Section 4.3.3 of MECP Procedure D-5-5 to the satisfaction of the Municipality.
4. That the Owner shall provide confirmation regarding the need for re -sampling of
Test Well 3 after disinfection by chlorination and subsequent performance of
additional pumping to cycle sufficient water to flush any residual chlorine and
stagnant water from the well bore, sand pack, and aquifer to assess whether the
presence of Total Coliforms and/or background coliforms is persistent to the
satisfaction of the Municipality.
5. That the Owner shall provide a Servicing Report for a multi -well simultaneous
pumping test utilizing a minimum of three wells, drilled on adjacent lots during after
Phase 1 of the development, and that it be conducted to empirically verify the
calculations and conclusions provided in the amended Hydrogeologic Evaluation
(prepared by Ian D. Wilson Associates Ltd. and dated March 26, 2021 and
amended (second amendment) on August 3, 2022 and to evaluate cumulative
drawdown impacts simulating well usage by multiple properties at the same time
and to confirm that the proposed density is acceptable to the satisfaction of the
Municipality.
Page 85 of 132
6. That the streets on the Draft Plan shall be named to the satisfaction of the
Municipality of Bayham.
7. That the proposed Streets `A and `B' on the Draft Plan shall be constructed in Phase
1 to municipal Design and Construction Standards to provide connection to Plank
Road (County Road 19) and shall be dedicated as open public road prior to final
approval.
8. That any open sides of road allowances created by this Draft Plan shall be
terminated in 0.3 metre reserves to be conveyed to, and held in trust by, the
Municipality as applicable.
9. That the Owner shall provide easements as may be required for services, utility, or
drainage purposes in a form satisfactory to the Municipality or utility.
10. That the Owner design and construct to provide adequate future connection to the
municipal sewers for Phase 1 and Phase 2 lots and that the Subdivision Agreement
shall make provision for the assumption and operation by the Municipality of
Bayham of the sanitary sewer system within the Draft Plan, subject to the approval
of the Municipality.
11. Prior to final approval, the Owner shall submit for approval, detailed servicing plans
designed in accordance with the Municipality of Bayham Design and Construction
Standards to the satisfaction of the Municipality.
12. That the Owner enters into a Subdivision Agreement containing provisions for the
timing of the development in two Phases, pursuant to the authority of the Planning
Act, as amended, with the Municipality of Bayham wherein the Owner agrees to
satisfy all the requirements, financial and otherwise, of the Municipality of Bayham
concerning the installation of services including roads, utilities, storm water
management facilities and fire protection required for the development of the lands
within the Plan with securities.
13. That prior to any grading or construction of the site and prior to final approval, the
Owner shall submit the following:
a) A final storm water management report to be submitted to the Municipality
and Long Point Region Conservation authority for review and approval
b) An erosion and siltation control plan to the satisfaction of the Municipality and
Long Point Region Conservation Authority for review and approval
c) A final lot grading and drainage plan to the satisfaction of the Municipality
and Long Point Region Conservation Authority for review and approval
d) Completion of any necessary applications under the Drainage Act to provide
a legal outlet for storm water use.
Page 86 of 132
14. That any environmental protection measures recommended in the storm water
management plan required by Condition 13 above, that are not capable of being
addressed under the Ontario Water Resources Act, be implemented through the
Subdivision Agreement.
15. That any lands containing the storm water treatment system are to be assumed by
the Municipality, at the cost of the Owner.
16. The Subdivision Agreement shall include provisions that require the Owner to
establish sidewalks and streetlights at no cost to the Municipality of Bayham to the
satisfaction of the Municipality of Bayham Design and Construction Standards
including a sidewalk along Plank Road providing connection to the existing sidewalk
along east side Plank Road (County Road 19) to the satisfaction of the County of
Elgin.
17. That the "h2" holding symbol is removed by way of Zoning By-law Amendment to
ensure orderly development through a Subdivision Agreement between the Owner
and the Municipality, which addresses financial and servicing impacts of new
development to the Municipality.
18. That prior to final approval, the Owner provide an adequate guaranteed water
supply system necessary for fire protection to the satisfaction of the Municipality
Fire Chief.
19. That the Owner provides cash -in -lieu of parkland in accordance to the Municipality
of Bayham Cash in Lieu of Parkland By-law 2020-053.
20. The Owner acknowledges and agrees to convey any easement(s) as deemed
necessary by any telecommunications provider to service this new development.
The Owner further agrees and acknowledges to convey such easements at no cost
to the said telecommunications provider.
21. The Owner agrees that should any conflict arise with existing telecommunications
provider's facilities where a current and valid easement exists within the subject
area, the Owner shall be responsible for the relocation of any such facilities or
easements at their own cost.
22. The Subdivision Agreement shall require that the owner consult with Canada Post
to determine suitable permanent locations for the Community Mail Boxes and these
will then be indicated on the appropriate servicing plans.
23. The Subdivision Agreement shall require the owner, prior to offering any units for
sale/rent, to display a map on the wall of the sales office in a place readily
Page 87 of 132
accessible to potential owners/renters that indicates the location of all Community
Mail Boxes within the development, as approved by Canada Post.
24. The subdivision agreement shall require the owner to include, in all offers of
purchase / rental, a statement which advises the purchaser/renter that mail will be
delivered via Community Mailbox and also notes the locations of all Community Mail
Boxes within the development, and to notify affected owners/renters of any
established easements granted to Canada Post to permit access to the Community
Mail Box.
25. The subdivision agreement shall require the owner to provide a suitable and safe
temporary site for a Community Mailbox until curbs, sidewalks and final grading are
completed at the permanent Community Mailbox locations. Canada Post will
provide mail delivery to new residents/tenants as soon as the homes/businesses
are occupied.
26. The subdivision agreement shall require the owner to provide the following for each
Community Mailbox site and to include these requirements on the appropriate
servicing plans:
• Any required walkway across the boulevard, per municipal standards;
• Any required curb depressions for wheelchair access, with an opening of
at least two to three metres (consult Canada Post for detailed
specifications); and
• A Community Mailbox concrete base pad per Canada Post specifications.
27. That prior to final approval, the County of Elgin is to be advised in writing by the
Municipality how conditions 1 though 19 have been satisfied.
28. That prior to final approval, the County of Elgin is to be advised in writing by the
Long Point Conservation Authority how conditions 13 a), b), and c) have been
satisfied.
29. That prior to final approval, the County of Elgin is to be advised in writing by Bell
Canada how condition 20 and 21 has been satisfied.
30. That prior to final approval, the County of Elgin is to be advised in writing by
Enbridge how condition 9 has been satisfied.
31. That prior to final approval, the County of Elgin is to be advised in writing by Canada
Post how conditions 22 to 26 have been satisfied.
Notes to Draft Approval:
Page 88 of 132
1. That this approval applies to the draft plan of subdivision, prepared by Kim
Husted, OLS and dated February 10, 2022 applicable to Part of Lot 11,
Registered Plan 258, Part of Lot 22, Concession 8, Geographic Township of
Eden, Municipality of Bayham, County of Elgin.
2. It is the Owner's sole responsibility to fulfill the conditions of draft approval.
3. It is suggested that the Owner be aware of section 144 of the Land Titles Act and
subsection 78(10) of the Registry Act.
Subsection 144 (1) of the Land Titles Act requires that a plan of subdivision of
land that is located in a land titles division be registered under the Land Titles
Act. Exceptions to this provision are set out in subsection 144(2).
Subsection 78(10) of the Registry Act requires that a plan of subdivision of land
that is located only in a registry division cannot be registered under the Registry
Act unless that title of the owner of the land has been certified under the
Certification of Titles Act. Exceptions to this provision are set out in clauses (b)
and (c) of subsection 78(10).
4. The Owner is advised that in the event that deeply buried archaeological remains
should be discovered during construction, it is recommended that archaeological
staff of the Ontario Ministry of Tourism, Culture and Sport be notified
immediately.
Similarly, in the event that human remains should be encountered during
construction, it is recommended that the proponent immediately notify the
Ontario Ministry of Tourism, Culture and Sport and the Registrar of the
Cemeteries Regulation Unit of the Cemeteries Branch.
5. The Ontario Land Surveyor responsible for preparing the final plan for
registration should contact the Municipality of Bayham regarding the preparation
of the final plan to ensure the requirements of draft approval are properly
addressed in the preparation of the final plan and that the final plan prepared
contains sufficient geodetic information to locate the plan within the UTM
Coordinate System, North American Datum 1983, prior to submitting the plan for
final approval. A digital copy of the final plan, in a form satisfactory to the
Municipality, is required as part of the final plan submission.
6. Inauguration, or extension of a piped water supply, a sewage system, or a storm
drainage system, is subject to the approval of the Ministry of the Environment
under Sections 52 and Section 53 of the Ontario Water Resources Act.
7. The Owner is hereby advised that the review of this plan of subdivision did not
include groundwater, soil, or atmosphere testing to fully discount the possibility
that waste materials and/or other contaminants are present within or near this
Page 89 of 132
subdivision. If either the Owner or the Municipality requires such assurance
before proceeding with this plan of subdivision, a team of consultants should be
retained to conduct any necessary investigations.
8. The Ministry of the Environment, Conservation, and Parks must be advised
immediately should waste materials or other contaminants be discovered during
the development of this plan of subdivision. If waste materials or contaminants
are discovered, a further approval under Section 46 of the Environmental
Protection Act may be required from that Minister.
9. The Owner is advised that if any unplugged petroleum wells or associated works
are identified during the development of the site, the owner shall notify the
Petroleum Resources Centre of the Ministry of Natural Resources and
Forestry. The Owner shall plug the wells and rehabilitate the surface according
to the Provincial Standards of the Oil, Gas and Salt Resources Act. The Ministry
of Natural Resources and Forestry recommends that no structures be built
immediately over a plugged petroleum well.
10. Should the Owner or the Municipality require underground telecommunications
facilities to serve this subdivision, the owner must confirm with the Municipality
that satisfactory arrangements have been made with telecommunications
provider for underground services. The Owner is also advised that, should any
conflicts with the existing telecommunications facilities or easements arise, the
Owner shall be responsible for realignments or relocation. Further, the Owner is
to provide easements as required to service this subdivision.
11. Canada Post will provide mail delivery service to this development through
centralized Community Mailboxes (CMBs) unless.
12. If the development includes plans for (a) multi -unit building(s) with a common
indoor entrance, the developer must supply, install, and maintain the mail
delivery equipment within these buildings to Canada Post's specifications. If
there are over 100 units, a mail room will be required.
13. Please provide Canada Post with the excavation date for the first foundation/first
phase as well as the date development work is scheduled to begin so that we
can plan for equipment. Finally, please provide the expected installation date(s)
for the CMB(s).
14. Clearances are required from the Long Point Region Conservation Authority, Bell
Canada, Enbridge, and Canada Post. If the agency's condition concerns a clause
in the subdivision agreement, a copy of the agreement should be sent to
them. This will expedite clearance of the final plan. A copy of the agreement is
also required by the County of Elgin.
Page 90 of 132
15.All measurements on subdivision and condominium final plans must be
presented in metric units.
16. The final plan must be submitted digitally in AutoCAD (DWG) and Portable
Document Format (PDF) with the appropriate citation from the Planning Act
used. The AutoCAD (DWG) file must be consistent with the following standards:
• Georeferenced to the NAD83 UTM Zone 17M coordinate system.
• All classes of features must be separated into different layers.
• Each layer should be given a descriptive name so that the class of feature
it contains is recognizable.
17. The final plan approved by the County of Elgin must include the following
paragraph on all copies (3 mylars and 4 paper) for signature purposes:
Approval Authority Certificate
This final plan of subdivision is approved by the County of Elgin under Section
51 (58) of the Planning Act, R. S. O. 1990, on this day of 20
Manager of Planning
18. The approval of this draft plan of subdivision File No. 34T-BY2201 will lapse on
February 14, 2026, pursuant to subsection 51(32) of the Planning Act, as
amended. It is the responsibility of the Owner to request an extension of the
draft approval if one is needed. A request for extension should be made at least
60 days before the approval lapses since no extension can be given after the
lapsing date. The request should include the reasons why an extension is
needed and a resolution in support of the extension from Council of the
Municipality of Bayham.
19. The final plan approved by the County of Elgin must be registered within 30 days
or the County may withdraw its approval under subsection 51(59) of the Planning
Act.
Page 91 of 132
REPORT TO COUNTY COUNCIL
��� Foil
"°°� FROM: Brian Lima General Manager of
00 Engineering, Planning, & Enterprise (EPE) / Deputy
CAO
Elgin,"
Kvc,b ure DATE: February8, 2023
SUBJECT: Local Municipality Road Maintenance
Agreement Additional Administration Fee
RECOMMENDATIONS:
THAT the report titled "Local Municipality Road Maintenance Agreement Additional
Administration Fee" from the General Manager of Engineering, Planning, & Enterprise
(EPE) / Deputy CAO, dated February 8, 2023 be received and filed; and
THAT the County of Elgin formally request an exemption to the Municipality of Central
Elgin's Rates & Fees By-law No. 2656, being a by-law to establish and require the
payment of fees for information, services, activities and use of municipal property; and
THAT the County of Elgin formally request that additional administrative fees in the
amount of 25% of project value applied to additional work activities completed under the
Road Maintenance Agreement undertaken in 2022 totalling $13,524.42 be waived.
INTRODUCTION:
The County has recently received invoices for additional road work completed in 2022
from the Municipality of Central Elgin as an extension of services under the Road
Maintenance Agreement (RMA). These invoices included an additional 25% administration
fee above and beyond labour, material and equipment rates charged for the projects. This
report details current RMA practices and recommends that Elgin County Council seek an
exemption to Central Elgin's By-law which contemplates charging the County an
administrative / overhead fee of 25% for additional work completed under the RMA. It is
recognized that these "major maintenance" projects benefit both the County and the LMP
who maintains the County road infrastructure.
DISCUSSION:
The County of Elgin and its Local Municipal Partners (LMPs) work collaboratively to
address maintenance needs on County roads. When required maintenance work exceeds
the RMA's standard scope of services, LMPs are often requested to complete agreed
upon works on a cost recovery basis funded by the County and in addition to standard
RMA funding allocations, also known as "major maintenance" projects.
Page 92 of 132
K
ement has worked well for more than 20 years to address road maintenance
are beyond the regular scope of services identified in the RMA provides
additional revenue for the LMP and allows projects to be completed more expeditiously by
foregoing the County's Purchasing Policy procedures. For example, if a driveway culvert
fails and requires replacement, the LMP is requested to replace the culvert with full cost
recovery funded by the County. Under the current RMA, costs for additional work includes
overhead expenses. In fact, the provincial rate relied upon within the RMA agreement
covers equipment rental compensation for work on a time and material basis. The
calculated rate represents the cost of owning and operating the equipment and is made up
of direct and indirect costs such as: fuel, oil, lubrication, repairs, overhaul, depreciation,
financing, storage, insurance, overhead and profit. LMPs can refuse to complete any
requested projects above and beyond the RMA's defined scope of services.
In November 2022, the County received invoices from the Municipality of Central Elgin
resulting from agreed upon work activities during the course of the year. After obtaining
detailed breakdowns, County staff identified an additional 25% administration fee that was
added to the cost recovery invoices. Upon enquiry, the County was informed that in
November 2021, the Municipality of Central Elgin established a new Rates and Fees By-
law whereby municipal services to third parties are billed out at "Cost Recovery + 25%
(Administration Fee)". The County was unaware of the municipality's new Rates & Fees
By -Law No. 2656 which imposes a 25% administration fee on all services provided to third
parties.
The table below identifies the additional services provided by the Municipality of Central
Elgin during 2022 and the associated 25% administrative fee invoiced (totaling
$13,524.42).
Additional Invoiced Services — Full Cost Recovery
25%
Project Administration Fee Total Value of Invoice
Charged
Borden Ave Culvert Replacement
$ 10,510.47
$ 52,552.33
Sunset Road Washout Investigation and
$ 2,080.09
$ 10,400.45
Repair
Sparta Line Private Tree Removal
$ 583.07
$ 2,915.36
Culvert Removal John Wise Line
$ 264.31
$ 1,321.53
Tarp Contaminated Soil Piles at White
$ 86.48
$ 432.38
Station
In order to remain consistent with the practice of other LMPs with respect to additionally
funded road maintenance projects, staff recommends that County Council request that the
Municipality of Central Elgin exempt the County of Elgin from any and all additional
administration fees above and beyond full cost recovery.
Page 93 of 132
K
This matter is presented to Council as a matter of equity. One LMP has adopted a practice
that is different from all other municipalities in its approach to supporting additional scope
of services contemplated within the RMA. It is possible that all other LMPs could impose
additional administration fees for services provided to the County which has the potential
to cost the ratepayer more. In order to provide services at the lowest cost to ratepayers,
staff will have to carefully consider requesting additional road maintenance services from
LMPs who charge premiums which will result in project costs that compete with the private
sector.
FINANCIAL IMPLICATIONS:
Should all of Elgin's LMPs impose additional administrative fees beyond what is already
contemplated in the current cost -recovery model, project costs for additional services
will inevitably increase significantly. A follow-up report can be presented to Council
projecting these costs, if required.
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin Investing in Elgin
®Ensuring alignment of
❑ Planning for and
❑ Ensuring we have the
current programs and
facilitating commercial,
necessary tools,
services with community
industrial, residential,
resources, and
need.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
and agricultural growth.
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
LOCAL MUNICIPAL PARTNER IMPACT:
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
The impacts associated with additional costs for additional work has the potential to
have widespread unintended consequences / impacts across the County, including
escalating project costs.
COMMUNICATION REQUIREMENTS:
It is recommended that a copy of this report, along with Council's decision be shared
with the Municipality of Central Elgin.
Page 94 of 132
CI
CONCLUSION:
The Road Maintenance Agreement (RMA) for County roads defines a scope of standard
services. When maintenance activities exceed this scope, the local municipality is often
requested to complete these works with full cost recover funded by the County in
additional to annual RMA funding allocations. The cost -recovery model includes a built-in
administrative fee for additional scope of services. The Municipality of Central Elgin has
imposed an additional 25% administration fee premium above and beyond full cost
recovery for additional maintenance projects completed by the municipality during 2022.
Staff recommends that Elgin County Council request an exemption from the Municipality
of Central Elgin's Rates & Fees By-law No. 2656 for all additional scope of services
related to County road maintenance projects.
All of which is Respectfully Submitted Approved for Submission
Brian Lima, General Manager of Julie Gonyou
Engineering, Planning, & Enterprise Chief Administrative Officer
(EPE) / Deputy CAO
Page 95 of 132
by mlaj�Ch
RECOMMENDATIONS:
REPORT TO COUNTY COUNCIL
FROM: Julie Gonyou, Chief Administrative Officer
DATE: February 10, 2023
SUBJECT: HR Policy 8.390 — COVID-19 Vaccination
Verification Policy — rescindment recommendation
THAT the report titled "HR Policy 8.390 — COVID-19 Vaccination Verification Policy —
rescindment recommendation" dated February 10, 2023 from the Chief Administrative
Officer be received and filed; and
THAT County Council rescind `HR Policy 8.390 — COVID-19 Vaccination Verification
Policy' effective immediately.
INTRODUCTION:
On September 14t", 2021, Council passed `HR Policy 8.390 — COVID-19 Vaccination
Verification Policy'; applying to members of Council and all non -Long -Term Care Home
(LTCH) staff, contractors, students and volunteers. Long -Term Care Home staff are
covered by a different policy, due to Ministry direction and the nature of work (working
directly with vulnerable population).
DISCUSSION:
HR Policy 8.390 currently requires all who are working within non-LTCH County
facilities to provide proof of double vaccination against COVID-19 or proof of medical
exemption or to submit negative rapid -antigen test results three -times per week for full-
time staff, or before attending County facilities for others attending less frequently.
The policy was developed following 2021 provincial direction that all employers should
have a policy related to COVID-19 vaccination and at which time the province had
implemented many restrictions to accessing provincial and other services without proof
of vaccination.
Administration staff committed to review the policy, and bring to Council with
recommended revisions, at least every 90-days. Recommendations are based on the
current Public Health advice, what we are experiencing across our workplaces and
throughout the community, and ensuring we are fulfilling our Occupational Health &
Safety Act obligation to take all necessary precautions reasonable in the circumstances
to protect the health and safety of our workforce and members of the public.
Page 96 of 132
K
The type of workplace also factors into decision -making related to vaccination policies,
and non -Homes facilities tend to employ staff who are not required to work in close
contact with vulnerable populations, most of whom work in individual office spaces, or in
areas where physical distancing can be maintained.
Should the need for a vaccination policy be required in the future, the policy will return
to Council for consideration and adoption.
FINANCIAL IMPLICATIONS:
ALIGNMENT WITH STRATEGIC PRIORITIES:
Serving Elgin
Growing Elgin
® Ensuring alignment of ❑ Planning for and
current programs and facilitating commercial,
services with community industrial, residential,
need. and agricultural growth.
❑ Exploring different
ways of addressing
community need.
❑ Engaging with our
community and other
stakeholders.
CONCLUSION:
❑ Fostering a healthy
environment.
❑ Enhancing quality of
place.
Investing in Elgin
❑ Ensuring we have the
necessary tools,
resources, and
infrastructure to deliver
programs and services
now and in the future.
® Delivering mandated
programs and services
efficiently and
effectively.
While vaccination against COVID-19 is still strongly recommended by Public Health as
a safe and effective way to help stop the spread of COVID-19 and protect against
serious illness, staff believe that the current climate of the pandemic warrants the
rescinding of the non -Homes COVID-19 vaccination policy.
All of which is Respectfully Submitted
Julie Gonyou
Chief Administrative Officer
Page 97 of 132
I
r-I
W
Q)
s®
N
i
N
Q)
N
N
i
J
LL
r-I
e0
s'
e0
fA
V
—
N
Q)
V
—
O
•
•
•
•
•
•
•
•
•
•
�!
�
r
y
�!
�
t/
«
�
w
d
�
d
CL
..�
�
°
m
.
:
#
,
>
cyi
d
#.
�
^)
w
z
C.
#
(z
c
:
. .
.
cz
CL
iin
Z
CZ
a
d
w
«
�
d
#
CZ
c-
/
�
,
\
y
a
�
cz
..
�
cz#
#
IN
¥
>
d
d
�
n
.
#.
2.
,
cn
w
.
cz
m
i
CL
%
No
�!
�
r y
`
MOLM
�!
�!
,\
�
*
�/
3
�
�T
I
IIII
IIII
mmmll u
�II
mmmll u
IIII
ILI IL
�II
CIL
4IIIa
IIII
uiIIII
4m
u
bjD
ui
u
ui
uu
ui
�u
I�u
0
�umuumlmmoll
ui
uu
mmmmm
wuIWUIW
ulW
emu
Zia
III
mw�ll
Ilm
#IIIIIII
Imlllllm�m
u,�llll
mlllllllll l
m
D
0
•
A
u
El
�
#
d
�
:
d
.z
w
d
�
w
�
#
:
:
�
#
.
d
y
«
�
�
w
#
�
�
<}
~
#
�
�
�
d
CU
m
ul
�
#
yU
.
CZ
)
y
LA
�
d
�
1000111
d
cp
vi
#
:
#
~
d
S
\^
U
m
DUN4:
.
(z
cz
#
LL
®
«
4
#
:21
cz
�
LL
E
C/)
cz
r
' The Municipality of West Elgin
22413 Hoskins Line, Rodney, Ontario NOL 2C0
d
rv'^'mi.,,`++cw eii wmWdiriJl" t
February 7, 2023
Elgin County Council
RE: Request to Review By -Law EC-1 Parking By-law
West Elgin Council has provided direction to staff to request that Elgin County
undertake a review of the By-law Number EC-1 Parking By-law which was subsequently
adopted by the majority of Lower Tier Municipal Councils in Elgin County.
This by-law was adopted in November 2001, with the set fines also being applied for at
that time and has not seen a comprehensive review of the by-law or increase in the set
fines for parking violations during this period. Currently all fines are set between $15.00
and $55.00, with the majority of fines set at $25.00.
West Elgin Council believe that a joint review of this by-law by the County and local
municipal partners would best serve the public interest as well as provide the local
municipal partners with the expertise of the County Staff.
Sincerely,
Jana Nethercott
Clerk
Cc Elgin County Clerks.
P: 519.785.0560 x 222
F: 519.785.0644
E: clerk@westelgin.net
www.westelgin.net
Page 117 of 132
2023 Town Crier's Report to Elgin County Council
January 30, 2023
Attention:
Warden Ed Ketchabaw
Hello Warden Ketchabaw;
As Jenny writes this letter I am hoping that our lives will be returning to some kind of
normalcy after COVID and all its variants. With all the health restrictions placed to
protect our citizens it has been a fairly quiet time for town criers. When John Wilson was
Warden of Elgin, Dutton Dunwich hosted an Ontario Town Criers Guild Provincial
Competition. It is always a three cry event with dignitaries as judges. Our first cry was at
Backus Page House Museum. The second at The Dairy Museum near Aylmer and the
third at the Seniors' Center in St. Thomas. John enjoyed himself so much that he
suggested that Elgin County appoint Dave as the county town crier. John also asked
that the crier would receive an honorarium of $2,000/per annum to help keep his
uniform in good repair and help defray the cost of gasoline as he travels to the various
venues. It was approved.
It has been a number of years since I was required to attend a county council meeting
and present my recap of the year in order to have my annual honorarium approved.
That requirement changed a few years before COVID. I no longer needed to appear in
person, just send in an account of highlights of my crying duties.
I've noticed a number of new faces on council. I also heard someone say, "Why hasn't
the Town Crier come to my event?" I thought it was time for a refresh on the ancient and
honorable art of Town Crying and what I do.
I thought I would list some history and facts about Town Criers generally and me in
particular.
• Town Criers only attend events if they are invited to participate
• Town Criers are non -partisan
• Town Criers represent their community so they must hold themselves to a high
standard.
• "Oyez, oyez, oyez!" This is the call or cry of the town crier.
• "Oyez" is old French for Hear Ye. The town crier would begin his cry with
these words, accompanied by the ringing of a large hand bell to attract attention.
It was the job of the crier or bellman to inform the townspeople of the latest news,
proclamations, bylaws and any other important information, as at this time most
folk were illiterate and could not read. In the past a law was not legal until it was
cried aloud to the public.
• The cry would then end with the words, `God save the King' or `God save the
Queen'.
Page 118 of 132
2023 Town Crier's Report to Elgin County Council
• Having read out his message, the town crier would then attach it to the door post
of the local inn, so `posting a notice', the reason why newspapers are often called
`The Post'. The mail — Post a letter.
• T.C. Dave is a lifetime member of the Ontario Guild of Town Criers and archivist
for the guild.
• T.C. Dave has participated in Provincial Competitions, World and American
events.
• He attended a North American Competition held at Nemacolin Woodland Resort,
a short distance from Pittsburg, Pennsylvania, USA. The current owner then was
Lord Avon and the emcee was Robin Leach, host of a TV show, "Lifestyles of the
Rich & Famous". When attending a competition, a crier often brings greetings
and gifts to the host. The billionaire host wanted for nothing. Dave had brought
his slightly shorter corkscrew willow walking staff (from Lorne Spicer's tree in Shedden)
because it fit in the van better. Dave presented this to Lord Avon. Avon was so
delighted with an authentic walking staff actually used by a crier, that he was
seen using it the entire weekend as he strolled around the huge hilly
estate/resort/golf courses.
• Dave joined the guild in participating in the Octoberfest Parade held annually in
Kitchener. Dave and fellow town crier, Jim Green, were often caught by the
cameras laughing it up and stopping to chat with the members of the audience.
Dave was the only kilted crier and Jim had a grisly white beard and a tricorn hat
with a big feather. They were great colour for the cinematographers. These two
were there to promote their community, make a memorable experience for the
public and to have a great time.
• T.C. Dave rang his bell at the closing ceremony at the St. Thomas Psychiatric
Hospital; at the opening of the new Southwest Centre for Forensic Mental
Health Care. T.C. Dave's bell frightened Premier Kathleen Wynn of Ontario
and the crier was there when they turned the sod for the new addition and
renovation of the Elgin County Court House.
• Jenny drives the van; books T.C. Dave's engagements and writes his cries. They
load her mobility scooter basket with a camera, Elgin Art Trail Booklets and other
Elgin County tourism handouts. Jenny was on the St. Thomas Elgin Tourism
Committee for well over fifteen years.
• For those who have never heard a cry I have included copies a few of my past
cries.
I'm happy to answer any questions any of the council or staff may have about my role in
the community. They may email i , .!i],yLllp j__(: ,p,ll, , ii�,ii�, ,t., or phone 519-762-2862.
2
Page 119 of 132
2023 Town Crier's Report to Elgin County Council
2023 Town Criar's Report, to, Elgin Cnunly Council
'00 ire took �mp forward to q9tOn g out an d about a galin to, v ry In E IgIn..
Duum Dunwich 11�.Wn CrIot
F)avd PNOips
PS, e are l"lappy taipost Elgin event,01yers In mm gall, "�,
window and 4,1 pubhc N.Mefin bomdo, 3119t WPM IJSa copy And we,
wffl pdnt a, fevw extras to, post
Page 120 of 132
Report to County Council 2022 — Town Crier Dave Phillips
April 29, 2022 - Warden Mary French Gala and Art show Aylmer
May 31 st, 2022 — Brantford Black Tie - Brantford honors their town crier for 30
Years of Service
June 4t", 2022 — Vienna Fest — The Mayor Ketchabaw & team mate T.C. Crier
defend our Cross Cutting Championship title. (PSSST! We got
SKUNKED) Rusty old dull saw and thick hard maple log.
June 10t", 2022 — Rosy Rhubarb - Shedden
June 11t", 2022 - Rosy Rhubarb - Shedden
June 24t", 2022 — Queens Platinum Jubilee awards — CASO Station
St Thomas - 6:30pm
July
1st, 2022
-Canada Day— Port Burwell— 12 noon
July
1st. 2022
-Canada Day —West Lorne — 2pm
July
1st, 2022
-Canada Day— Dutton - 5pm
Sep.
13. 2022 -
Seniors day - Dutton Community Center - 10.45
Sep.
18t", 2022
— RCMP Musical Ride - Lilley Farms - 1 pm
Nov.
6t", 2022 -
Remembrance Day - Shedden
Nov.
10t", 2022
— Remembrance Day — Dutton
Dec.
10t" 2022
— Dutton Christmas Parade
Dec.
18t" 2022
— Fund raising and tree lighting for baby Walter cancer patient
Page 121 of 132
i 017"1
O% //% j% O
1 Ol
SELECTIONS FROM THE RICK IVOLFE COLLECTION
Drop -in Kids Crafts! New Bicycle Exhibit!
Try hands-on activities -
Make Popsicle Bicycles, License Plates and
Streamers for your handle bars
Exhibit:
Tour the new exhibit with collector Rick Wolfe.
Featuring bicycles from the earliest years of cycling in the 1860s to the 1920s.
Parking:
Please park behind 450 Sunset Drive,
Elgin County Administrative Building
CALL OR CHECK OUR WEBSITE FOR HOURS OF OPE' I NG
519.6 1.1 0 EXT. 1 �y�� Igi'nco�uXfV.2 � n � � �pn
/; � \ � � " \ \` � � � � � �\ (� \/ : \ PIMIIMIM IN
m
mI\m
sir download the "Ifif beanstack Tracker ap,#,
0"0
, � /,\»( ®�g
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17`h Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
January 24, 2023
Your Worship
Warden Ed Ketchabaw
County of Elgin
Dear Warden Ketchabaw,
Ministere des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17' etage
Toronto ON M7A 2J3
Tel.: 416 585-7000
O�ta•�c
234-2023-286
Thank you for your participation in the third intake of the Municipal Modernization
Program (MMP) under the implementation stream and your commitment to delivering
modern, efficient services that are financially sustainable.
I have heard from many municipalities that you need more time to complete your
implementation projects due to supply chain disruptions, limited availability of vendors
and other challenges.
I understand how important your projects are to your communities. That is why I
announced at the Rural Ontario Municipal Association (ROMA) conference that our
government has approved a deadline extension from February 28, 2023, to December
1, 2023, for all implementation stream projects approved under the third intake of the
MMP.
Ministry staff will forward instructions and an amending transfer payment agreement for
your municipality's implementation project(s) in the coming days. Municipal staff are
welcome to contact municipal. programsCabontario.ca with any questions.
Thank you for your participation in the MMP program and your continued commitment to
delivering the modern, efficient services that your local communities depend on.
Sincerely,
'...
Steve Clark
Minister
C. Julie Gonyou, CAO/Clerk
Jennifer Ford, Treasurer
Page 124 of 132
From: Will Hayhoe <, i.I,I,,,,,,I,r,g ,I,r,r,r G „Ir yl,r,r,r,lr,r,lrnr s.c:orrn>
Sent: February 7, 2023 11:59 AM
To: Budget <La.!�..dg..:.. ....� >
Cc: Aaron VanOorspronk <aka„i~ro.o.r: _.I .!:2.! .IS.. ..... u..11..l ..:..g>; ..I ..!::I .P.!::.2�.L..!!.:!::..L..L.gi..�"!..:.p..!::g; Peter Dutchak
<i 0IILIrD calp!.gi.n,c„g>; Brian Lima <blflrn G L u„III ,cg>; Lloyd Perrin - Municipality of Central Elgin
(I1<I1rI.I.giroig>;I 7Gcrig::g�..:1...ei':g
Subject: St George Street Reconstruction
This email originated from outside of your organization. Do not click links or open attachments
unless you recognize the sender and know the content is safe.
Good morning County of Elgin budget team,
I am writing as a resident at 133 St George Street to support proceeding with Construction of St George
Street Reconstruction in 2023. 1 believe the St George Street reconstruction was initially considered for
2022 construction, then deferred to 2023.
The existing St George Street sidewalk has high pedestrian usage as it functions as a link and walking
circuit for many residents of the Lynhurst community area. Last year Central Elgin completed a sidewalk
on the east side of Wellington Road (between Crescent Ave and St George Street), and this has
increased the use of the St George sidewalk as residents of Crescent Ave. often walk the loop of
Crescent/St George/Cowan Lane/ Symphony Court.
The concern shared by residents is that the existing St George street sidewalk (installed circa 2013) is
dangerous since the sidewalk is adjacent to the traffic lane without a curb barrier. Also, there is a very
dangerous condition on sharp curve in St George Street just north of the railroad crossing —the barrier
was reconstructed 3 times during 2022 as vehicles travelling north on St George Street failed to navigate
the sharp left turn and crossed the level sidewalk and crashed into the barrier. I submit that a guard rail
barrier being reconstructed 3 times in one calendar year is very concerning and indicates a dangerous
condition to innocent pedestrians that routinely walk on the sidewalk that is level with the travelled
lane, immediately adjacent to the travelled lane and between the travelled land and the guard rail. I
urge the County to place the guard rail between the travelled lane and sidewalk in the vicinity of the
sharp curve on St George Street just north of the railroad tracks.
Given the safety issues of the St George Street sidewalk adjacent to the traffic lane, asking that the
County proceed with St George Street Reconstruction in 2023.
Thank you,
Will Hayhoe
Page 125 of 132
87 John Street South
Aylmer ON N5H 20
Phone: 519-773-5344
Fax: 519-773-5334
www. malahide.ca
Elgin Federation of Agriculture
Attn: Melissa Schneider
228-450 Sunset Drive
St. Thomas, ON N5R 5V1
Sent via email: el infarmers mail.com
RE: Farm Assessments for 2023
7aj AP.0 "A.1 i
A proud tradition, a brightfuture.
January 20, 2023
At its regular meeting held on January 19, 2023 the Malahide Township Council
passed the following Resolution:
No. 23-036
Moved By: Chester Glinski
Seconded By: Mark Widner
THAT the correspondence received from the Elgin Federation of Agriculture
sent to Elgin County Council in respect to farm assessments for 2023 be
supported.
Please do not hesitate to contact me if you require any further information.
Respectfully,
Allison Adams,
Manager of Legislative Services/Clerk
Cc: County of Elgin - Manager of Administrative Services/Deputy Clerk - Jenna Fentie
Page 126 of 132
January 4, 2023
Warden Ed Ketchabaw
450 Sunset Drive St. Thomas,
ON N5R 5V1
Dear Warden Ketchabaw,
RE: Elgin County Farm Assessments and Tax Burden
On behalf of Elgin Federation of Agriculture (EFA) I wish to follow up on our letter dated February, 2021 to the
County of Elgin regarding Farm Assessments and Tax Burden.
Every four years the Municipal Property Assessment Corporation (MPAC) releases property assessment updates
for all properties in Ontario. During the previous assessment cycle, farmers in Elgin county saw farmland taxable
assessments increase by over 68%. This is in addition to very significant increases in the 2012 reassessment cycle.
As a result, the tax burden of farmers in Elgin county has been increasing every year since 2012. The one
exception was in 2019 when Elgin County Council voted to reduce the farm tax ratio from 0.25 to 0.23. 1 want to
thank you and the members of Elgin county council for acting on this important issue. The past three years (2019
— 2021) have been very difficult for Ontario farmers as they navigated new policies, rules, and ways of doing
business never before experienced. The support shown by council is greatly appreciated by farm families in Elgin
county.
As the Premier has directed MPAC not to release the 2016-2020 reassessment notices in 2021 and again for the
2022 Property Tax year, (and now perhaps also 2024), the EFA would ask that you continue to maintain the Farm
Class Tax rate at 0.23 per cent.
We welcome the opportunity to speak with any members of county council on this issue.
Sincerely,
Melissa Schneider
President, Elgin Federation of Agriculture
Page 127 of 132
COUNTY OF ELGIN
By -Law No. 23-07
"BEING A BY-LAW TO ESTABLISH REMUNERATION RATES FOR EMPLOYEES
COVERED BY THE JOB EVALUATION SCALE"
WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, a
municipal power, including a municipality's capacity, rights, powers and privileges under
Section 8, shall be exercised by by-law unless the municipality is specifically authorized to
do otherwise;
AND WHEREAS pursuant to Section 9 of the Municipal Act, 2001, S.O. 2001, c.25,
a municipality has the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority under the said Municipal Act, 2001 or any other Act;
AND WHEREAS pursuant to Section 8(1) of the Municipal Act, 2001, S.O. 2001,
c.25, broad authority is conferred on a municipality to enable governance of its affairs as
considered appropriate;
AND WHEREAS By -Law No. 22-09 has most recently established remuneration
rates for positions not covered by a collective agreement or otherwise;
AND WHEREAS on January 25, 2023, Municipal Council of the Corporation of the
County of Elgin resolved and confirmed by By -Law No. 23-06 a percentage -based
adjustment to positions not covered by collective agreement or otherwise;
AND WHEREAS it is necessary to establish or to make changes to the
remuneration rates set out in By -Law No. 22-09 arising out of the adjustment approved by
By -Law No. 23-06.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. That the attached Schedule "A" is hereby adopted to establish the salary level
for the positions referenced therein;
2. That the attached Schedule "B" is hereby adopted to establish the salary grid
for the positions referenced in Schedule "A" and the remuneration rates for the
persons holding the positions referenced therein;
3. That, notwithstanding the effective date of the enactment of this By -Law, the
remuneration rates provided in Schedules to this By -Law shall become effective on
and for the first pay period of and for the calendar year 2023.
4. That By -Law No. 22-09 is hereby repealed.
5. That this By -Law becomes effective upon the date of its enactment after third
reading thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14T" DAY OF
FEBRUARY, 2023.
Julie Gonyou, Ed Ketchabaw,
Chief Administrative Officer. Warden.
Page 128 of 132
-2-
Schedule "A"
By -Law No. 23-07
POSITION LISTING
1) ADMINISTRATIVE SERVICES
Chief Administrative Officer/Clerk
Level 18
County Barrister & Solicitor
Out of Schedule
Director of Legal Services
Level 16
Solicitor
Level 12
Prosecutor/Solicitor (Contract)
Out of Schedule
Manager of Administrative Services/Deputy Clerk
Level 9
Corporate Communications & Engagement Coordinator
Level 6
Legislative Services Coordinator
Level 5
Legal Assistant
Level 5
2) COMMUNITY & CULTURAL SERVICES
Director of Community & Cultural Services
Level 14
Manager of Library Services
Level 9
Manager of Museum & Archives
Level 7
Library Branch Supervisor
Level 6
Digital Services Librarian
Level 6
Assistant Archivist
Level 5
Archivist Assistant
Level 4
Museum Assistant
Level 3
Administrative Assistant
Level 3
3) EMERGENCY MEASURES
Manager of Emergency Management & Elgin -Middlesex Level 12
Regional Fire School
Emergency Management Program Coordinator Level 6
Administrative Assistant Level 3
4) FINANCIAL SERVICES
Director of Financial Services/Treasurer
Level 14
Manager of Financial Services/Deputy Treasurer
Level 10
Senior Financial Analyst
Level 8
Manager of Procurement & Risk
Level 9
Procurement Officer
Level 5
Payroll & Accounts Payable Coordinator
Level 5
5) INFORMATION TECHNOLOGY SERVICES
Director of Information Technology Services Level 14
Manager of Information Technologies Level 12
Information Technologies Coordinator Level 8
Senior Network Analyst Level 7
Network Analyst Level 5
6) HUMAN RESOURCES
Director of Human Resources
Level 14
Manager of Human Resources
Level 10
Human Resources Coordinator
Level 8
Accessibility Coordinator
Level 6
Human Resources Assistant
Level 6
7) HOMES & SENIORS SERVICES
Director of Homes & Seniors Services
Level 15
Administrator
Level 14
Manager of Resident Care
Level 12
Program Manager of Infection, Prevention and Control (IPAC)
Level 10
Manager of Program & Therapy Services
Level 8
Manager of Support Services
Level 8
Quality Improvement Coordinator
Level 7
Resident Care Coordinator
Level 7
Page 129 of 132
-3-
Administrative Assistant Level 3
8) ENGINEERING, PLANNING & ENTERPRISE
General Manager of Engineering, Planning & Enterprise/Deputy
Level 16
CAO
Manager of Transportation Services
Level 12
Manager of Planning
Level 12
Manager of Economic Development & Strategic Initiatives
Level 12
Manager of Corporate Facilities
Level 10
Senior Engineering Design & Construction Technologist
Level 9
Business Enterprise Facilitator
Level 7
Tourism Services Officer
Level 6
Building Sciences Technologist
Level 6
GIS & Asset Management Coordinator
Level 6
Planning Technician
Level 4
Administrative Assistant — Engineering, Planning & Enterprise
Level 3
Administrative Assistant — Reception, Economic Development &
Level 3
Tourism
9) PROVINCIAL OFFENCES ADMINISTRATION
Manager of Court Services Level 7
Provincial Offences Administration Clerk Level 5
Administrative Assistant Level 3
Page 130 of 132
-4-
Schedule "B"
By -Law No. 23-07
2023 Non -Union Salary Grid
Salary
Level
Annual
Salary at
Base Rate
(Base)
Step 1
Step 2
Step 3
Step 4
Step 5
Annual
Salary at Job
Rate
18
$185,523.98
$101.94
$106.02
$110.26
$114.67
$119.25
$217,032.27
17
$168,361.38
$92.51
$96.21
$100.05
$104.05
$108.21
$196,940.84
16
$151,161.47
$83.06
$86.38
$89.83
$93.43
$97.17
$176,849.40
15
$144,501.43
$79.40
$82.57
$85.87
$89.31
1 $92.88
$169,032.96
14
$129,633.60
$71.23
$74.08
$77.04
$80.12
$83.33
$151,665.15
13
$118,608.49
$65.17
$67.77
$70.48
$73.30
$76.23
$138,736.83
12
$107,527.42
$59.08
$61.45
$63.91
$66.46
$69.12
$125,790.67
11
$98,908.81
$54.35
$56.52
$58.78
$61.13
$63.58
$115,716.97
10
$91,260.26
$50.14
$52.15
$54.24
$56.42
$58.67
$106,781.22
9
$83,835.57
$46.06
$47.91
$49.83
$51.81
$53.88
$98,069.34
8
$77,548.84
$42.61
$44.31
$46.08
$47.93
$49.85
$90,719.27
7
$74,004.39
$40.66
$42.29
$43.98
$45.75
$47.57
$86,577.86
6
$67,549.76
1 $37.12
$38.60
$40.15
$41.76
$43.43
$79,041.24
5
$61,430.92
$33.75
$35.11
$36.51
$37.97
$39.48
$71,859.06
4
$56,599.27
$31.10
$32.34
$33.63
$34.97
$36.37
$66,187.94
3
$53,950.26
$29.64
$30.83
$32.06
$33.34
$34.68
$63,109.86
Page 131 of 132
COUNTY OF ELGIN
By -Law No. 23-08
"A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
FEBRUARY 14, 2023 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of
the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and resolution
passed and other action taken by the Municipal Council of the Corporation of the County of
Elgin, at its meeting held on February 14, 2023 be hereby adopted and confirmed as if all
such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the actions of
the Municipal Council of the Corporation of the County of Elgin referred to in the preceding
section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the seal
of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF
FEBRUARY, 2023.
Julie Gonyou, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Warden.
Page 132 of 132