08 - March 28, 2023 County Council Agenda Package
(e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; (f) advice that is subject to
solicitor-client privilege, including communications necessary for that purpose;
and (k) a position, plan, procedure, criteria, or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
(b) personal matters about an identifiable individual, including municipal or local
board employees.
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Cynthia St. John, Chief Executive OfficerPresenterBernia Wheaton, Vice Chair, Board of HealthMonica Nusink, Director of FinanceDATE: March 28, 2023
A Public Health Unit for the Future
Introduction
and leadership
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1
REPORT TO COUNTY COUNCIL
FROM:Brian Masschaele,Director of Community
and Cultural Services
DATE:March 21, 2023
SUBJECT: Library, Museum and Archives 2023
Service Update
RECOMMENDATION:
THAT theMarch 21, 2023 report titledLibrary, Museum and Archives 2023 Service
Update, submitted by the Director of Community and Cultural Services, bereceived and
filed for information.
INTRODUCTION:
This report provides County Council and the public with recent service and project
updatesforElgin County Library, Elgin County Museum and Elgin County Archives.
DISCUSSION:
Public services for library, museum and archives are returning to pre-pandemic norms
after over two years of disruptions and adjustments brought on by Covid-19. The
following is an update on recent projectsand initiatives at each institution:
Elgin County Library
With 2023 now well underway, in-person programming has all but returned to
pre-pandemic levels in terms of attendance and diversity of offerings. A
highlight in this regard is the return of a full slate of children’s programs over
March Break involving a range of performers and hands-on activities. A sample
advertisement and photo ofMarch Break programmingis attached to this report.
Participation in reading programsis now being managed through an on-line
service called Beanstack. Beanstack allows participants to set reading goals,
issue challenges and track progress in a fun and interactive way. Staff receive
instant data to further refine programs and measure success. Use of this tool will
be a central feature for the 2023 Summer Reading Club.
Several branches have launched seed libraries. Packaged and heirloom seeds
are made available free of charge to support home gardening of vegetables,
herbs and flowers with related programming pertaining to gardening and the
importance of a sustainable food supply. These seed libraries are made
2
possible due to generous donations from community organizations. A sample
graphic advertising this service is attached to this report.
A new five-year contract term with Innovative Interfaces Inc. for the provision of
the library’s public-facing catalogue and collection management software, also
known as Integrated Library System (ILS) software, is now in effect. This
software serves as the main platform for the loan, circulation, and management
of all library materials which approaches 227,000 physical items, plus digital
materials and electronic resources. It also serves as the primary tool for
facilitating nearly 280,000transactions per year for the loan of library materials to
library card holders in an average year. It manages a large amount of data and
personal information relating to approximately 9,500 library card holders.
Additional functionality includes the ability to make reservations for program
attendance, payment of fines and fees, management of loan periods and
circulation parameters of each library collection, cataloguing tools and features to
add or delete materials, as well as a robust statistics collection tool. In late 2022,
staff worked with the company to successfully migrate all data from servers
hosted by London Public Library under the previous version of the contract to a
Cloud-hosting solution supported directly with the company. New modules such
as an enhanced search interface will be launched in the coming months.
Staff are preparing to implement phase 2 of the library’s fine-free strategy as a
th
result of Council’s endorsement on March 14. The next step involves the
elimination of fines on all adult fiction materials, including hardcover books and
paperbacks, as well as large print books; and reduces fines further on adult
DVDs, including TV series, leading to their eventual elimination in Phase 3.
New leases for all ten branches have nowbeen executed with local municipal
partners and the Port Stanley Festival Theatre. This new five-year framework
(with subsequent renewal terms) establishes a base rate of $17 per square foot
payable by the County to municipal partners in 2023, with CPI increases in
subsequent years.
Circulation statistics for the months of January and February 2023indicate that
loans of physical library materials have now returned to near pre-pandemic levels
and continue to rise. Checkouts in January and February 2023 (17,493 and
14,824, respectively) have increased over January and February 2022(15,180
and 14,734, respectively), and are nearing those of January and February 2019
(20,120 and 18,011, respectively).
Also, holds placed online in January 2023 (3,392) and February 2023 (2,684)
have surpassed that of January 2019 (3,036) and February 2019 (2,191),
demonstrating that the number of patrons placing holds online has increased
during the pandemic.
Elgin County Museum / Elgin County Heritage Centre
The exhibit “Cycling: An Unspoken History” launched on Family Day weekend.
The exhibit celebrates the County’s intimate connection to early cycling history in
Canada, including the achievements of Dr. Perry Doolittle, originallyfrom Luton
(in Malahide Township) whodeveloped one of Canada’s first bicycles (the high
3
wheel), ledthe Canadian Wheelman’s Association and later founded the
Canadian Automobile Association. The exhibit focuses on the period from the
1860s to the 1890s and is largely made possible due the generous loan of
several rare bicycles by a local collector, Mr. Rick Wolfe of Mount Brydgeswho
also acts a guest curator for the show. Multiple programs are being planned
surrounding this exhibit pertaining to the theme of cycling. The exhibitalso tiesin
well withthe County’s larger efforts to promote cycling tourism. 103 visitors
attended programming relating to the exhibit on Family Dayalone. The exhibit
will run until the end of July 2023. Publicity associated with this exhibit is
attached to this report.
2023 will see the completion of projects associated with a $425,000 bequest
received from the estate of Donna Vera Evans Bushellin 2020. The bequest has
supported the development and launch of a series of augmented reality
experiences through a mobile app called Engage. These experiences bring local
history to life virtually based on authentic historical themesand places in both St.
Thomas and Port Stanley. Further information, and a map of these on-site
experiences, is available here. The bequest has also supported the installation
of six murals across the County related to the theme of cycling heritage, an
example of which is attached to this report.Interpretive panels for some of these
murals will be installed in 2023. The bequesthas also funded support staff to
work on the aforementioned projects, engage in collection review, facilitate
conservation activitiesand completedigitization work in archives. The final
Bushell projects in 2023 will result in further improvements to the grounds
surrounding the Heritage Centre, and installation of an additional mural relating
to Indigenous heritagesubject to Council approval.
Staff are making aconcerted effort to return on-site and off-site programming to
pre-pandemic levels. Regular displays and on-site programs relating to historical
themes are again taking place at the County’s three long-term care homes. On-
site school visits are being bookedfor programming targeted to grades 3, 4 and 5
surrounding Ontario curriculum relating to medieval history. A resource guide
has been sent to the Thames Valley District School Board,the London District
Catholic School Board,area independent schools andhome school associations.
TheElgin County Museum Advisory Committee met for the first time in 2023 (in
February) to review the museum’s operations.Councillors Giguère and Hentz
serve as Council’s representatives on this committee. The next meeting is
th
tentatively scheduled for June 14.
Elgin County Archives
Approximately 550 years of local newspapers, comprising 37 different
publications such as the Dutton Advance, have been digitized and are available
for viewing by the public with ability to search key words throughthislink.Work
is on-going to digitize hard copies of the St. Thomas Times-Journal and its
predecessor papers. This project was featured by CBC News Londonin October
2022. Assistant Archivist Gina Dewaele was interviewed on the radio
showLondon Morning where she shared why preserving the recorded history of
4
small-town newspapers is so essential. Coverage is available here. A sample
of this work is attached to this report.
Over 50,000 index cards relating to local history and genealogy have been
digitized utilizingoptimal character recognitionfor key-word searching. This
project is part of an on-going partnership with St. Thomas Public Library to
digitize the library’s local history collections. In total, over 207,000 records are
now available through the archives’ database, including approximately 180,000
digitized imagesrepresenting several years of on-going work by staff and
summer students.
The first few months of 2023 has shown a significant increase in social media
reach due to continuing and new campaigns. The#ElginRestaurants photograph
series has become our most popular series to date. So far, wehave reached
almost 190,000people, which is a 76% increase from our previous #ElginAerials
series. Our most popular posts on Facebook have each reached approximately
137,000 people and have had over 2,500 reactions.We have received over 10
million views of our images on Flickr since 2010. These can be viewed here.
We have completed a number of improvements to our online database. These
improvements includeenhancedability to comment on records, the ability to
index and search PDF documents, a flip-style viewerfor PDF documents,
zooming capability on fire insurance plans, and improved streaming of video and
audio files.We have postedaYouTube videowith tips to help the public conduct
a more effective search of our online database.
Staffhave initiated an on-going project to preserve the County’s social media
accounts and postings as archival records utilizinga service called “Archive-It”
through the Internet Archive. Results can be viewed here.
New acquisitions continue to be received. One of the most recent examples is a
collection of valuable photographs and documents collected by Heritage Port
over many years and comprising approximately 40 bankers boxes of material.
This materialwill need to processed in the coming months.
FINANCIAL IMPLICATIONS:
Not applicable.
ALIGNMENT WITH STRATEGIC PRIORITIES:
5
Serving ElginGrowing ElginInvesting in Elgin
Ensuring alignment of Planning for and Ensuring we have the
current programs and facilitating commercial, necessary tools,
services with community industrial, residential, resources, and
need.and agricultural growth.infrastructure to deliver
programs and services
now and in the future.
Exploring different Fostering a healthy
ways of addressing environment.
Delivering mandated
community need.
programs and services
Enhancing quality of
efficiently and
Engaging with our
place.
effectively.
community and other
stakeholders.
LOCAL MUNICIPAL PARTNERIMPACT:
Local municipal partners have been very supportive of new leasing agreements for
library facilities and have also supported installation of murals on municipal facilities,
including library branches. Archives continues to accept transfers of records from
municipal partners as part of on-going transfer agreements.
COMMUNICATION REQUIREMENTS:
All three services have a vibrant social media presence and update websites on a
regular basis.
CONCLUSION:
Library, museum and archives’ services have all but returned to pre-pandemic levels,
particularly in terms of in-person programs, on-site meetings and research visits.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Julie Gonyou
Director of Community and Cultural ServicesChief Administrative Officer
6
2023 March Break
reptile program at
Port Stanley –Over
200people in
attendance.
7
8
Cycling Mural at Port Bruce
*several applications were approved for more than one grant
Municipal Act, 2001
Municipal Act, 2001Act
Act
Act
ActMunicipal Elections Act
Act
Municipal Elections Act
Municipal Elections Act1996
Municipal Act, 2001
Planning Act
DRAFT
DRAFT
DRAFT
Land Titles Act
Registry Act
DRAFT
Land Titles Act
Land Titles Act.
Registry Act
Registry Act
Certification of
Titles Act
Ontario Water Resources Act
Environmental Protection Act
DRAFT
Oil, Gas and Salt Resources Act
Approval Authority Certificate
DRAFT
This final plan of subdivision is approved by the County of Elgin under Section 51
(58) of the Planning Act, R.S.O. 1990, on this ___ day of _________20___.
__________________
Manager of Planning
Planning Act
Planning Act
ʹ
1
Inclusive of a $150,000 contingency allowance.
1
1
Inclusive of a $150,000 contingency allowance.
fostering a healthy environment
Green Municipal Fund
Green Municipal Fund
March 20, 2023
Elgin County Council(sent via email:jfentie@ELGIN.ca)
County of Elgin
450 Sunset Drive,St. Thomas, Ontario N5R 5V1
RE:Lyons Line, west of Imperial Road – Road Safety Concerns
At its regularmeeting held onMarch 16, 2023the Malahide Township Council
discussed concerns on Lyons Line, west of Imperial Road, and passed the following
resolution:
THAT Township of Malahide Council requests that Elgin County Council
conduct speed and traffic counts on Lyons Line,west of Imperial Road in
support of extending the 60km/h speed limit westerly beyond the built-up
residential area.
The Township respectfully requests your co-operation with respect to this matterand
thanks you for your consideration.
Please do nothesitate to contact this office if you require any further information or
documentation.
Respectfully,
Allison Adams,
Manager of Legislative Services/Clerk
Media Release
FOR IMMEDIATE RELEASE – March 21, 2023
WOWC supports permanent Mobile Crisis Response
Team (MCRT) Funding
Southwestern, Ontario – ŷĻ ĻƭƷĻƩƓ hƓƷğƩźƚ ğƩķĻƓƭ /ğǒĭǒƭ Λh/Μ has reiterated its
support and request to the provincial government for permanent funding of the Mobile Crisis
Response Team (MCRT) program across Ontario.
This MCRT funding provides critical funding support for the Ontario Provincial Police (OPP) to
be paired with experienced mental health professionals in response to the substantial increase
in mental health calls. Communities and residents in rural Western Ontario have felt the direct
benefits from the pairing of specially trained police officers and mental-health professionals to
respond to 911 emergency calls involving mental health or addictions.
ͻThese impacts were instantly felt by our communities and our local emergency departments.
Through immediate on-site clinical assessment of individuals in crisis, these MCRTs were able to
de-escalate emergent situations, avoid unnecessary apprehensions and connect individuals in
crisis with the appropriate follow-up servicesͲͼ ĻǣƦƌğźƓĻķ h/ /ŷğźƩ DƌĻƓ aĭbĻźƌ͵
This funding had been delivered from the Province of Ontario to various OPP detachments and
their partners through case-by-case, application-based grant funding. It was recommended by
multiple stakeholders, including the OPP, that these programs should be made permanent Α
through annualized funding Α and expanded to provide more resources, in some cases up to 24
hours a day, seven days a week.
The WOWC initially outlined its request to the Province of Ontario for permanent MCRT
program funding at the ROMA 2023 Conference in January, and again through a letter
submitted this week to provincial Ministers, including Solicitor General Michael Kerzner and
Health Minister Sylvia Jones.
ͻŷĻ mental health and addictions epidemic is deeply affecting and impacting the communities
in small and rural communities, which have even fewer resources to tackle this growing
problem, given the lack of access to adequate community health services Α and integrated
mental health and addictions services Α which are major barriers to reducing homelessness and
povertyͲͼ ğķķĻķ /ŷğźƩ aĭbĻźƌ͵ ͻThe concern expressed by our partners is that the application-
based temporary funding for these programs is not sufficient Α and ending these programs will
counter the excellent work, progress and collaboration achieved over the past few years.ͼ
As a result of the MCRT funding, the OPP detachments have increased their capacity to respond
to mental health and addictions calls, increased diversion from hospitals, decreased
apprehensions, and improved response to mental health and addictions crises by connecting
individuals with the right care at the right time. For example, prior to the MCRT funding being
available, Middlesex County OPP reported a 63% increase in mental health calls between 2016
and 2018, many of which resulted in unnecessary referrals to the emergency department.
ͻThe loss of this funding Α and any further delays in making this funding permanent Α will be
detrimental to our small and rural communities, our local emergency departments, our health
care workers, and the growing number of individuals experiencing mental health and addictions
ĭƩźƭĻƭ źƓ ƚǒƩ ĭƚƒƒǒƓźƷźĻƭͲͼ ĭƚƓĭƌǒķĻķ /ŷğźƩ aĭbĻźƌ͵
As part of its ongoing advocacy efforts to tackle the growing mental health and addictions crisis
in rural Western Ontario, the WOWC has been consulting with regional partners over the past
year to understand the funding gaps and requirements to address this issue. These partners
include the OPP, United Way, ƷŷĻ /ğƓğķźğƓ aĻƓƷğƌ IĻğƌƷŷ !ƭƭƚĭźğƷźƚƓͲ {Ʒ͵ WƚƭĻƦŷƭ IĻğƌƷŷ /ğƩĻ
London, the Community Resilience Coalition (Guelph/Wellington), the Ontario Federation of
Agriculture, Hotel Dieu Grace Health Care, and the 15 WOWC member municipalities.
About
The Western Ontario Wardens Caucus (WOWC) is a not-for-profit organization representing
15 upper and single-tier municipalities in Southwestern Ontario, representing more than
1.5 million residents. The WOWC aims to enhance the prosperity and overall wellbeing of rural
and small urban communities across the region. Caucus members work collectively to influence
federal and provincial legislation and programs through advocacy, research, analysis, and
education. For more information, visit www.wowc.ca.
-30-
Media Contact
Kate Burns Gallagher, Executive Director
T: 519-495-6059 E: kate@wowc.ca
2
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Assessment Act
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624,216454,334468,639402,426403,680
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(9,784,621)
(1,244,675)
12,600,51910,960,577
10,502,67710,674,55739,510,62620,535,25635,607,362
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(14,976,777)(11,984,725)
128,875,991
(485,329,940)(140,224,949)
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Year
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29,35758,52756,873
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285,014570,480801,589354,876214,344377,525774,481993,440559,116267,811517,965380,479903,981292,137296,070644,935740,864302,830475,530130,580
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10
(1,023,204)(1,119,874)
(1,543,443)
15,807,088
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72,40216,95854,61047,25751,157
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278,813559,724767,015969,595547,466265,072489,404371,704882,894286,472413,077445,442
.ǒķŭĻƷ
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1,382,3061,012,3931,175,317
1,097,7841,107,0514,202,4631,035,9752,205,7223,808,887
9
(1,016,047)(1,531,211)(1,107,597)
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(55,956,080)(17,122,954)
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8
(1,006,270)(1,092,259)
(1,516,762)
15,173,757
(53,229,060)(15,182,014)
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(996,087)(127,801)
1,306,7221,125,882
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7
(1,502,437)(1,077,042)
13,331,973
(51,172,638)(15,611,452)
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58,87041,522
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1,041,1231,030,7083,968,0091,271,2702,100,2103,598,8781,103,886
6
(1,064,818)
(1,490,054)
12,919,728
(49,077,573)(14,376,445)
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259,145519,284961,879715,886887,958508,398255,857463,346343,792949,468815,787268,251275,618
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BudgetYear
(975,686)(123,409)
1,237,2901,078,078
1,025,8861,017,7513,893,1992,031,9413,540,676
5
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12,621,507
(47,078,592)(13,170,828)
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(1,045,383)
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BudgetYear
(955,524)(119,068)
1,173,4953,399,2221,032,326
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.ǒķŭĻƷ
BudgetYear
(914,759)(113,338)
Ʒ
1,114,8651,022,933
1,121,0023,635,2141,846,9293,156,926
1
(1,575,509)(1,667,950)
10,507,464
(10,898,379)
(40,822,098)
ЋЉЋЌ
Year
wĻƦƚƩ
Total648,157
Total701,299
Total128,476
Total
Total
Care
Total
ta
Total
Total
Care
Total
{ǒƒƒğƩǤ
Total
Care
Total
Total
Total
Total
Total
ЉЍʹЍЊ
Support
Property
Admin
Personal
Total
Total
Total
tƌğƓ
Support
TotalTotal&
PropertyTotal
Support&Total
Admin
&
Personal
&
Property
Admin
Total
Personal
Total
Total
&
Total
&Total
&&
Total
ЋЉЋЌ
&
Day
&Total
&Total
Total
&
Total
Act
Total
Total
ЊͲ
Total
Day
Total
BuildingServicesBoard
AdultBuildingDietaryGeneralHousekeepingLaundryNursingProgram
Total
Total
ağƩ
BuildingDietaryGeneralHousekeepingLaundryNursingProgram
Technology
Services
.ǒƭźƓĻƭƭ
AdultBuildingDietaryGeneralHousekeepingLaundryNursingProgram
Total
TotalMeasures
Total
ActivitiesServices
ƚƓ
TotalDevelopmentOffenses
Total
Services
Total
Total
Total
LodgeLodgeLodgeLodge
LodgeLodgeLodgeLodge
Total
Resources
Services
VillaVillaVillaVillaVillaVillaVillaVilla
Services
IncomeIncome
Day
ĻğƩ
ManorManorManorManorDivision
ManorManorManor
Net
ĻƓ
wĻƷƩźĻǝĻķ I)AdministrativeBobierBobierBobierBobierBobierBobierCollectionsCorporateCouncilLibraryMuseumTerraceTerraceTerraceTerraceTerraceTerraceWardenI)Net
AdministrativeAdultAgricultureAmbulanceArchivesBobierBobierCorporateEconomicElginElginElginElginElginElginElginEmergencyEngineeringFinancialHumanInformationLandPlanningPoliceProvincialTerraceTerrace
t
Budge
40,20495,00010,00010,00020,00018,22323,23110,000
ƚƷğƌ
ЋЉЌЋ
200,000312,068161,000413,149100,000200,000235,770
10
(110,000)
9,399,7407,390,4007,334,7773,849,8706,391,0535,440,6144,123,7614,054,681
1
187,012,441236,845,982
ЋЉЋЌ
.ǒķŭĻƷ
6,000
10,00031,71220,00010,00020,00020,000
20,00010,00010,00020,00034,88410,000
BudgetYear
596,000232,000517,344437,059
693,795
.ǒķŭĻƷ
3,990,070
10
11,746,25718,435,121
ЋЉЌЋ
6,561
20,00010,00031,71220,00034,88410,00020,00012,19020,000
578,240680,090199,440703,711429,176
.ǒķŭĻƷ
BudgetYear
3,053,7311,586,800
9
18,019,44725,435,981
ЋЉЌЊ
75,14410,00031,71220,00010,00020,00055,00020,000
20,00034,884
636,000668,700206,760556,247421,447
793,657
.ǒķŭĻƷ
BudgetYear
8
18,128,10621,707,656
ЋЉЌЉ
20,00010,00031,71220,00034,88410,00020,00044,00020,000
712,000752,230318,249146,080474,149458,869
.ǒķŭĻƷ
BudgetYear
7
17,408,08920,480,261
ЋЉЋВ
30,00010,00031,71216,00010,00020,00090,00020,000
40,20420,00034,884
(10,000)
760,000783,550266,375596,971406,440
737,480
.ǒķŭĻƷ
BudgetYear
6
16,994,56320,868,179
ЋЉЋБ
6,062
20,00010,00031,71218,07082,13014,00034,88410,00020,00030,00020,000
(20,000)
644,000628,115441,000491,671399,157
.ǒķŭĻƷ
BudgetYear
5
18,178,23521,079,036
ЋЉЋА
10,00031,71234,80013,00010,00020,00011,04120,000
20,00034,884
(20,000)
107,000322,000131,605690,372446,700
392,017
.ǒķŭĻƷ
BudgetYear
1,201,463
4
29,370,48232,867,075
ЋЉЋЏ
20,00010,00031,71213,00034,88410,00020,00035,00020,000
(20,000)
603,725546,440481,181385,017
.ǒķŭĻƷ
BudgetYear
2,053,0001,735,0002,065,200
3
18,127,38526,191,543
ЋЉЋЎ
10,00031,71211,50013,00010,00020,00020,000
20,00034,884
(20,000)
248,500705,000432,335423,154
591,887339,495
.ǒķŭĻƷ
BudgetYear
1,374,481
2
23,013,39827,299,345
ЋЉЋЍ
5,0005,600
20,00026,66412,00099,19310,00020,000
(20,000)
707,958422,653268,050482,658496,633371,425386,700
Ʒ
.ǒķŭĻƷ
BudgetYear
3,065,000
1
16,026,48022,481,785
ЋЉЋЌ
Year
wĻƦƚƩ
l
Total55,770
Total
Tota
l
Total
Care
Total
{ǒƒƒğƩǤ
ta
Care
Tota
Care
l
Total
l
Total
Tota
ЉЍʹЍЊ
Property
Personal
tƌğƓ
Total
Total
Tota
Property
&
Personal
&
Property
Personal
Total
&Total
Total
ЋЉЋЌ
&
&
Total
Total
&
Total
s
ЊͲ
t
Total
Building
BuildingHousekeepingNursing
Total
ağƩ
BuildingDietaryHousekeepingLaundryNursing
.ǒƭźƓĻƭƭ
Technology
Services
BuildingDietaryHousekeepingNursing
Total
TotalMeasures
Shee
ActivitiesActivitie
ƚƓ
Development
Total
Total
Total
Total
LodgeLodgeLodge
Services
VillaVillaVillaVilla
ĻğƩ
Division
ManorManorManorManorManor
Capital
ĻƓ
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I)CapitalIII)BalanceCorporate
Municipal Act,
Municipal Act, 2001
Municipal Act, 2001